Savin 9980 manual

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual. 3699/ 9980 Fax OPERA TING INSTRUCTIONS[...]

Introduction This man ual conta ins deta iled i nstructio ns on t he ope ration and maint enance of this mac hine. To get maximu m versa til ity from this machi ne all op erat ors should careful ly read an d follow th e instru cti ons in this man ual. Pleas e kee p this ma nual in a handy place n ear the ma chine . Plea se rea d the S afet y Infor [...]

USA ❖ FCC Requirements 1. This equi pment compl ies with Part 68 of the FCC ru les. On the cover of this equ ipment is a label that conta ins, am ong other informatio n, the FC C registra tion n umber and ringer eq uivalenc e number (REN) fo r this equipmen t. If requested , this inform ation must be provided to the tele- phone compa ny . 2. This[...]

i Notice Note to u sers in the Uni ted S tat es o f America - Notice: This equipment has been tested and found to comply with the limits for a Class B dig ital d evice, p ursuant to Part 15 of the FCC Ru les. These limits are designed to provide reasonable protection against harmful interfer- ence in a re sidential installati on. This equipment gen[...]

ii Remarque concernant les utilisateurs au Canada - Avertissement: Cet appareil numériq ue de la classe B est conforme à la norme NMB- 003 du Canada. Notice about the Te lephone Consumer Protection Act (Valid in USA only). The Telephon e Consumer Prot ection Act of 1991 among other things makes it unlawful for an y person to send any message via [...]

iii Safety Information When using your equip ment, the followin g safety precaut ions shoul d always be followed. Safety Du ri ng Operat io n In this manual, the following i mportant symbols are used: R WARNING: Indica tes a poten tially h azardo us situ ation w hich, if instru ction s are not follo wed, c ould re sult in death o r se rious in jury[...]

iv R WARNING: • Connect the po wer cord direc tly into a wall outlet and never use an ex- tensio n co rd. • Disconnect the powe r plug (by pulling the plug, not the cable) if the power ca ble or plug beco m es fraye d or o therwise dam aged. • To avoid haza rdous electric sho ck or laser radiation exposure, do no t remove any co vers or screw[...]

v R CAUTION: • Protect the equipment from dampness or wet weather, such as rain, snow, and so on. • Unplug the powe r cord from the wall o utlet before you move the equi pment. While moving the equipme nt, you should take care that t he power cord will not be damaged under the equipm ent. • When you disconnect the power plu g from the wall ou[...]

vi Important Safety Instructions Grounding In order to prevent potentially hazardous e lectrical shock, provide means of connecting to th e protective grounding co nducto r in the building, wiring those grounding conductors of po wer cable and 3 pins plug. Notice Do not use this pr oduct near water, for example, n ear a bath tub, was h bowl, kitche[...]

vii Energy Star Program • Low- powe r Mode This product automatically lowers its power consumption 1 minute after the last hard copy h as been comp leted. (In this mode, printing a received fax and prin t- ing are available.) To exit Low-power mode, pres s the { Clear Modes /E nergy Sa ver } key. The machine returns to the ready condition in abou[...]

viii How to Read this Manual How to Read this Manu al Symbols In this manual, the following sy mbols are used: R WARNING: This symbol indicates a potentially ha zardous situation that might result in death o r serious injury wh en you misu se th e machine w ithou t follo wing the in- structions under this symbol. Be sure to read the instructions, a[...]

ix Frequently Asked Questions ⇒ P.136 “Checking the Transmission Result (TX Status)” ⇒ P.55 “Immediate Tran smission” ⇒ P.104 “Send Later” ⇒ P.104 “Send Later” ⇒ P.76 “Dialing wi th Groups” ⇒ P.98 “Checkered Ma rk” ⇒ P.77 “Redialing Numb ers” How do I c heck whether a fax transmission was successful or not?[...]

x TABLE OF CONTENTS 1. Getting Started Guide to Com ponents ............ ......... .............. .......... ......... .............. ......... .. 1 Main Body ......... ...... ........ ....... ...... ........ ..... ........ ........ ..... ........ ........ ..... ........ .. 1 Internal Vi ew ........ ..... ........ ........ ..... ........ ..... ....[...]

xi Memory Transmiss ion ................ ......... .............. ......... .............. .......... .... 46 File Reserve Report (Memor y Transmission) ........ ........ ........ ........ ..... ........ 50 Communication R esult Report (Memory Transmission) . ....... ........ ....... ... ... 50 Communication Fai lure Report ...... ........ ........[...]

xii 3. Receiving a Fax Message Immediate Recepti o n ............. ..... .... ..... ..... ......... ..... .... ..... ......... ..... ..... .... 87 Memory Reception ............ .............. .......... .............. ......... .............. ......... 88 Substitute Reception......... .......... .............. ......... .............. ......... ...[...]

xiii File Reserve Repo rt (Po llin g Rec ept ion ) ................................................... 119 Communication R esult Report (Polling Re ception) ..... ... ........ ........ .. ........ . 119 Polling Transmiss ion ........ .............. .......... .............. ......... .............. ....... 120 Polling Transmissi on Clear Report ...[...]

xiv Clearing Document Jams i n the Bypass Tray ............. ..... ........ ........ ........ . 167 Clearing Paper Jams ......... .......... .............. ......... ......... .............. .......... .. 168 Clearing Paper Jams in the Fusing Unit ............ ........ ....... ........ ........ ........ . 168 Clearing Paper Jam s in the Main Pap er[...]

xv 9. Key Operator Tools Key Operat or Tools ....... ......... .............. ......... .............. .......... .............. .. 229 System Settings... .............. .......... .............. ......... ......... .............. .......... .. 230 Counters ....... ........ ..... ........ ........ ..... ........ ..... ........ ........ ..... ......[...]

xvi Backup File Transmi ssion Settings ........... ..... ........ ........ ........ ........ ....... .... 284 (Specifying a Destination to Send Backups of Faxes) Program Scan Area ......... ..... ........ ........ ..... ........ ..... ........ ........ ..... ........ ..... . 286 (Setting the Scan Area) Box Settings .............. ......... ........[...]

xvii Advanced Transmission Features ............. ........ ........ ....... ........ ........ ........ . 322 Communication Information . ........ ........ ..... ........ ..... ........ ........ ..... ........ ..... . 323 Fax Features ........ ..... ........ ........ ..... ........ ..... ........ ........ ..... ........ ...... ....... .... 324 Key O[...]

xviii[...]

1 1. Getting Started Guide to Components Main B ody Front view 1. Auto Document Feeder (ADF) Set multi-pag e documents here to have them automati cally scanned in one pa ge at a time. 2. Paper Supp ly Indicator Lights red when paper has run out. 3. Main Paper Tray Load blank paper her e. 4. Operation Panel 5. Optional Card Insertion Slots Left slot[...]

Getting Started 2 1 Rear view 1. Optional Handset 2. Manual Pocket Keep the Qui ck Guide here. 3. Optional Handset /External Tele- phone Co nnector 4. Telephone Lin e Connector 5. Docu ment By pass Tray Load non-st andard size blank paper here.[...]

Guide to Components 3 1 When the optional Paper Supply Unit is instal led 1. Main Side Cover Open this cover when changi ng the toner cart ridge or in stalli ng the fusing unit maintenance ki t. ⇒ P.172 “Replacing the Toner Cartridge” ⇒ P.313 “Ins talling the Fu sing U nit Main - tenance Kit” 2. Bypass Tray Use when th e optional P rint[...]

Getting Started 4 1 Inter nal View View wi th Main Side Cove r open 1. Fusing Un it Fuses the to ner to the paper. Repl ace this unit if a message aski ng you to do so ap- pears on the displa y. ⇒ Instal ling the fusi ng unit mai ntenance kit. 2. Pressu re Release Levers Lower these tr ansparent levers t o remove jammed pa per. 3. Fusing Un it Fi[...]

Guide to Components 5 1 9. Corona Roller This feeds the paper . Clean this roll er if it gets di rty. ⇒ P.311 “Cleaning the Registration Roller” View with the ADF cover open 1. Feed Unit Feeds in document s. Replace when in- stalling the ADF unit maintenance kit . ⇒ P.312 “Installi ng the ADF Unit Main te- nance Ki t” 2. Separation Roll[...]

Getting Started 6 1 Operation Panel 1. Power Ind icator Lig hts when power is on . In Lo w Power Standby mod e this i ndicator goes out. 2. ❖ f Online Indicato r When the optiona l Printer Interface is install ed, this indicato r shows wh eth- er the machine is onli ne (lit) or offline (unlit). When online, the machine is rea dy to print da ta re[...]

Operation Panel 7 1 ❖ x Paper Jammed Indic ator Lights if pape r is jammed. R emove t he jam med pa per as inst ructe d on th e displ ay. ❖ D Add Toner Indicator Flashes when t oner is lo w, lights when toner has compl etely run out. ⇒ P.172 “Replacing the Toner Car- tridge” ❖ L Cal l Servi ce In d ica to r Lights to indicate the machin[...]

Getting Started 8 1 8. Status Indic ators These indic ators all ow you to view the machine status from a d istance. ❖ h Alarm Lights when an error has occur red. Check the display for details. ⇒ P.165 “Error Messages and Their Meanin gs” ❖ 0 Communicating Lights dur ing fax transmission or r e- ception. Al so light s when th e optiona l P[...]

Display Layout 9 1 Display Layout The operation panel display s hows information about the c urrent operation, fun ction m enus and us eful m essa ges. Important ❒ Do not subject the disp lay to a shock or force of more then about 30 N (about 3kgf ) or it could be da maged . Note ❒ Selected functions are shown white on black e.g. ❒ Functions [...]

Getting Started 10 1 ❖ Example 2: Menu display A If you select a function, a ' mark will appear next to it. Note ❒ Functions that are displayed differ accor ding to installed options. B Operation status and messages C Items or comm ands y ou can select . D Press these buttons to se lect the item or command that appears on the dis play im m[...]

Example Displays 11 1 Example Displays The display tells you t he machi ne sta- tus and guides you th rough opera- tions. Note ❒ Functions that have been s elected are hilighted as shown ( ). Keys that you can not select are shown with a dashed outline ( ). Standby Di splay While the mach ine is in the standby mode (immediately after it is turned[...]

Getting Started 12 1 ❖ Instructions and requests ❖ Questions ❖ Select ions ❖ Status[...]

Setup 13 1 Setup Intr oducti on Thank you f or buyi ng this pro duct. The Setup sect ion descr ibes how to choose a suitable locati on for the ma- chine and install various parts in preparation for turnin g on the power. In add ition, it lists the bas ic settings that are necessary to get the machine up and runn ing. For how t o get the most ou t t[...]

Getting Started 14 1 A Squeeze in the release lever to un- lock the ADF. Then lift up the ADF co ver. B While hold ing up the ADF cover, insert the manual pocket into the slot provided . C Push do wn on the le ft and righ t sides of the ADF c over to close it. Make sure it clicks fi rmly into place. D If you wish to install the op tional handset, f[...]

Setup 15 1 D If you reg ularly set large docu- me nts, pu ll ou t bo th tr ay ex ten - sions. Installing the Toner Cartridge Important ❒ Be careful not to get toner on your hands or clothes. If you get to ner on your h ands, wash them thor- ough ly . A Open the main side cover in the direction of the arrow. B While holding the cartridge hori- zon[...]

Getting Started 16 1 D Grasp the two handles at either end and p ush the cartridge in to the machine. E Close the main side cover making sure it clicks firmly into place. Note ❒ The mai n side cover wil l not close properly if the toner car- tridge is set into the mach ine in- correctly. If the cover will not close, remove the car tridge and set [...]

Setup 17 1 ❖ Specifying the optional handset line typ e The sw itch o n the handset shou ld be in the appropriate position—TT (Tone Dialing) or DP (Pulse Dia ling). ❖ Adjusting the handset bell volume Adjust t he handset ringer volum e us- ing the volume switch. Connecting the power and tu rning on Important ❒ Make su re that the w all outl[...]

Getting Started 18 1 B Push down the base plate until it clicks into place. C Adjust the dial to match the paper size. Important ❒ If the dial does no t match the size and direction of loaded pa- per, parts of printed images may be missing and paper jams could oc cur. D Prepare the new paper, then in- sert it under the left and right metal tabs a[...]

Setup 19 1 C Prepare the new paper, then in- sert it under the left and right metal brackets as shown. Important ❒ Do not load a stack of paper that exceeds the limit mark. Limitatio n ❒ You can set up to 500 sheets in the paper unit. D Gently return the pap er unit to its original position. Adjustin g Initial Set ti ngs After you turn the mach[...]

Getting Started 20 1 D Press the 0 or 1 keys to select the langua ge you requi re. E Press [ OK ] . F Press [ Exit ] . Date/Time Use t hi s func tion to set your ma- chine's internal clock to the cu rrent time and d ate. This time is shown on the display, printed on pages and used for various features, suc h as Send Later. If the current date [...]

Setup 21 1 using the number keys. Then press [ OK ] . Note ❒ Enter the time in 12-hour for- mat. Press [ AM ↔ PM ] to se lect AM or PM. ❒ When you enter a date, the day is set automatically. ❒ Depending on your area, your machine will either exc ept the date in 12 hours format or 24 hours format . G Press [ PrevMenu ] twice. H Press the [ E[...]

Getting Started 22 1 D Enter the code for “System Set- tings” with the number keys. E Enter the code for “RTI/TTI” us- ing the number keys. F Press [ RTI ] . G Enter an RTI and press [ OK ] . Reference P.303 “Entering and Modifying Text” H Press [ TTI ] . I Enter your TT I and press [ OK ] . Reference P.303 “Entering and Modifying Tex[...]

Setup 23 1 The CSI (Called Station Identifica- tion) is passed to the other party when you send or receive a fax. When the CSI is received, it is shown on the displ ay or pri nted on reports on the receiver's or send- er's machine. The CSI works even if the receiver or sende r uses a dif- ferent make machine. The CSI can be up to 20 chara[...]

Getting Started 24 1 G Select your line type u sing the 0 and 1 keys then pr ess [ OK ] . H Enter the c ode for “CSI” u sing the number ke ys. I Enter your CSI then press [ OK ] . Registering a PS TN Access Number A Enter the code for “P STN Ac- cess No.” wi th the number keys. B Enter PS TN Acce ss Numb er with the number key, then press [[...]

Handy Functions 25 1 Handy Functions Energy Save r Mode Energy Saver mode is a p ower saving feature. When not used for 5 minutes, the machine reduces its electricity consumption to the bare minimum. • There are two kin ds of Ener gy Saver mode, and you can choos e which takes priority: • Fax StandbyUse if you frequently receive inc oming faxes[...]

Getting Started 26 1 • Remaining memory is 100% • No documents are awaiting transmission • Substitute Reception is turned on • The optional PC-FAX Expander are not instal led • No error message is displayed • N o do cum ent is s et in th e AD F • No document is set i n the bypass tray Note ❒ When the machine is shipped, Low P ower S[...]

Handy Functions 27 1 Adjustin g the Prin ting Densit y You can economize on toner by ad- justing the image d ensity used wh en generating all pri nted output (Output Density), or for just i ncoming faxes, reports and lists (Toner Saving). Output density This sett ing specif ies the image densi- ty used for printing incoming fax es, reports, lis ts [...]

Getting Started 28 1 spaces, pound signs (#), and a ster- isks (*). Personal Boxes This feature let s you set up th e ma- chine so th at incoming messages ad- dressed to c ertain users are stored in memory instead of being prin ted out immediately. Each user must be as- signed a SUB Code (Personal Code) that has been de signated as a Person- al Box[...]

Handy Functions 29 1 an Information Box, you need to inform them o f the SEP code as- signed to t hat Information Box. ❒ When a SEP Cod e Polling Recep- tion request is made by another party, the SEP code they specify is compared with the SEP code regi s- tered in that Information Box. If the codes match, the mess age stored in the Information Bo[...]

Getting Started 30 1 Timer "on" time, and turned off at the Ni gh t Time r "o ff" time . ❒ When Restricted Access i s turned on, incoming faxes are receive d and printed as normal . ❒ User names printed on all reports are those used by the Personal Box feature. A Check that the Restricted Acces s display is shown. B Enter yo[...]

Handy Functions 31 1 tions on separate lines c an take place simultaneously. Limita tion ❒ Although a single ISDN line can handle two separate line commu- nications, if you connect to ISDN via a PABX, only one line commu- nication is possible. ❒ This machine does not support G4+G4 communication. ❒ The machine ca nnot use two lines for a singl[...]

Getting Started 32 1 Acceptable Types Of Documents Set documents after all in k and correcting fluid has completely dried. If the doc- ument is not completely dry, the scanner glass will be marked causing blac k lines to appear on copies a nd sent faxes. Accepta bl e Document Siz es Documents unsuitable for the Auto Doc ument Feeder (ADF) Do not se[...]

Acceptable Types Of Documents 33 1 Note ❒ To avoid damage to important docum ent or doc uments throu gh mishaps, such as paper j ams, we recommend that you set copi es of such documents. Documents unsuitable for the Doc ument Bypass Tray Setting any of the following types of document in the doc ument bypass tray could c ause a pa per jam and/or d[...]

Getting Started 34 1 9.06” will be sent as LT /LG size. You can scan in documents of up to 23.62” in length.[...]

How to Set a Document 35 1 How to Set a Document In this manual a document can mean a single or multiple page document. You can set yo ur docume nts either in the Auto Document Feeder (ADF) or documen t byp ass tr ay. Directi on in Which Original is Set The dire ction in which you should set the document in the Auto Document Feeder (ADF) depends on[...]

Getting Started 36 1 ❒ Set documents with pencil writing on the back in the document by- pass tray. ❒ Do not se t a stack of docu ments containing pages of different width in the Auto Document Feed- er (ADF). ❒ Do not open the Auto Document Feeder (ADF) while it is scanning the documents. Otherwise, doc u- ment will be jammed. Note ❒ Set do[...]

How to Set a Document 37 1 down. Note ❒ Slowly insert the document into the document bypass feeder while it is automatically fed in. ❒ You can on ly set one page at a time in the do cument byp ass tra y. ❒ If your fax docu ment or copy document is longer than 16.54 " (420mm), support it with your hand.[...]

Getting Started 38 1 Recommended Paper We recomm ended you us e this sup plier's pa per only . Accepta bl e Copy Paper Siz es and Types Important ❒ Take the following precautions when stori ng paper: • Keep paper away f rom direct sunlight • Keep paper in a dr y environment (less than 70% humidity) • Store on a flat surface • Keep un[...]

Changing the Paper Size 39 1 Changing the Paper Size This sect ion explains how to ch ange the size of pap er set in the main paper tray and the optional pa per supply unit. Reference For acceptable pape r types, direc- tions, sizes and capacity, see P.38 “Recommended Paper ” . Changin g the Pa per Siz e in th e Main P aper Tray A Pull the pape[...]

Getting Started 40 1 to match the new paper size. Note ❒ The front fence might be fixed by screw. F Make sure that the front f ence is aligned with the size line on the base of the pape r tray. G Remove the two green screws on the rear fence as shown. H While holding in the green re- lease laver, align the rear fence to the new p aper size. I Che[...]

Changing the Paper Size 41 1 the side fence, lift it out. L Replace the side fenc e so that it matches the new pap er size. Important ❒ Make sure the tags at the bot- tom of the side fence are proper- ly inserted. M Prepare the new paper, then in- sert it under the left and right metal tabs as shown. Fan the paper stack and in sert it with th e s[...]

Getting Started 42 1 C Adjust the dial to match the paper size. Important ❒ If the dial does no t match the size of loaded paper, parts of printed images may be missing and paper jams could occur. D While holding in the green re- lease lever, adjust the front fence to match the new paper size. Note ❒ The front fence might be fixed by screw. E W[...]

Changing the Paper Size 43 1 Fan the paper stack and in sert it with th e side you wis h to print onto face-up. Important ❒ Do not load a stack of paper that exceeds the limit mark. Limitatio n ❒ You can set up to 500 sheets in the paper unit. H Gently return th e paper su pply unit to its original position.[...]

Getting Started 44 1[...]

45 2. Sending a Fax Message Overview Overview The basic procedu re to send a fax message is: A Set your doc ument. B Dial the number. C Press the { Start } key. The rest of this section des cribes these s teps and the various fe atures that are available in more detail . There are two ways to send a fax message: • Memory Transmission • Immediat[...]

Sending a Fax Message 46 2 Memory Transmission In Memo ry Transmiss ion mode, after you pre ss th e { Start } key, the ma chine doesn't dial th e destination unti l all pages of you r fax message have scanned into memory (in contrast with Immedi ate Transmi ssion , where the number is dialed first and p ages are scanned and sent one by one). M[...]

Memory Transmission 47 2 A Make su re t hat t he Memo ry Transmission indicator is lit. If it is not lit, pr ess the { Transmis- sion Mode } key. B Set your doc ument. Note ❒ The document c an be placed at any time up u ntil you press the { Star t } key. Reference P.35 “How to Set a Document” C Select any s can setting s you re- quire. Refere[...]

Sending a Fax Message 48 2 will return to standby mode. ❖ Chec king the tran smissi on resu lt Turn on the Communic ation Re- sult Repo rt if you want a report to be printed a fter every succ essful tran smiss ion. ⇒ P.50 “Communica- tion Resu lt Report (M emory Trans- miss ion)” If you leave the Communication Result Report off, the report [...]

Memory Transmission 49 2 “Printing a List of Files in M emory (Print TX File List)” ❖ If memory runs out while s toring a document If you ru n out of me mory while storing a document (free space reaches 0%), the following display will appear: ❖ When there is a do c ument jam A Check the message on the dis- play then press [ OK ] . B Remove [...]

Sending a Fax Message 50 2 Transmission stores the document in memory, then dials the desti na- tion. Parallel Memory Transmi s- sion allows you t o quickly determine whether a connection was ma de. In addition, th is func- tio n scans th e docu ment fas ter than Immediate Transmission an d is useful wh en you are in a h urry and need to use the do[...]

Memory Transmission 51 2 can check the result of the tran smis- sion. If two or mo re destinations are specified, this report is printed after the fax message has been se nt to all the destinations. If the mach ine is set up no t to print th is report and th e fax message could not be su ccessfully transmitted , the Communicatio n Fail- ure Report [...]

Sending a Fax Message 52 2 Canceling a Memory Transmission Missio n Bef ore the Docu ment is Sc anned i n Perform this step if you have not press ed the { Start } key y et. A Press the { Stop } key. Note ❒ When yo ur do cumen t is set in the ADF, you can also cancel Memory Transmission by re- moving it. Canceling a Tr ansmission while the Docu me[...]

Canceling a Memory Transmission 53 2 Canceling a Tr ansmission while the Machine is Dialing Perform these steps if scanning has finished and the machine is dialing the destination. A Press the { Stop } key. B Press [ Yes ] . Canceling a Tr ansmission while the Messa ge is Being Sent Perform these steps if scanning has finished and the machine is se[...]

Sending a Fax Message 54 2 D Press [ Yes ] . The file is erase d. E Press [ Exit ] . Note ❒ To delete another fil e, repeat steps C and D . ❒ If no faxes are on transmission standby, the display i n step F . F Press [ Exit ] . Cancel ing a Fax that is Awaiting Transmiss ion To cancel a mess age that is awaiting transmission, seeP.129 “Canceli[...]

Immediate Transmission 55 2 Immediate Transmission With Immediate Transmission, when you press the { Sta rt } key, the fax number is dialed stra ight away (i.e. immediately). The message is scanned and transmitted p age by page without bei ng stored in memo- ry. This contrasts with Memory Transmissi on which scans in all pages into memory before di[...]

Sending a Fax Message 56 2 ❒ If you are di aling with the num- ber keys or Chain Dial ( ⇒ P. 73), you can select the line to us e (G3 or G4 ). Reference P.67 “Dialing” P.65 “Selecting the Line” E Press the { Start } key. The machine c alls the dest ination. While it is dialing, the number or name which is pr ogrammed as the RTI or C SI [...]

Immediate Transmission 57 2 Note ❒ You can switch this rep ort on or off with the User Parameters. ⇒ P .236 “Changing the U ser Parameters ”[...]

Sending a Fax Message 58 2 Canceling an Immediate Transmission Cancel ing a tra nsmission before you have p ressed the S tart key A Press the { Stop } key. Note ❒ When yo ur do cumen t is set in the ADF, you can also cancel Immediate Transmission by re- moving it. Cancel ing a tra nsmission after you have pressed the Start ke y A Press the { Stop[...]

On-Hook Dial 59 2 On-Hook Dial This is j ust like usi ng a connecte d op- tional handset or external telephone, e xc e p t yo u d o n ot h a v e t o pi c k u p th e handset before dialing. Just press the { On Hook Dial } key and dial the num- ber. If you hear a voice, you c an pick up the extern al telephone and s peak with the other party. Limita [...]

Sending a Fax Message 60 2 When only connecting to an ISDN line, the On Hook Dial featur e be- comes available for ISDN. The following example describes how to use this feature to connect to a fax information service. Limita tion ❒ You cannot use th e option al hand- set or an external telephone with this function. A Press the { On Hook Dial } ke[...]

Manual Dial 61 2 Manual Dial The optiona l handset or an externa l telephone i s required to u se this functio n. Pick up the handset or the external telephone and dial. When the line is connected and you hear a high- pitche d tone, press th e { Star t } key to send your fax message. If, on the oth- er hand, you hear a voice at the other end, conti[...]

Sending a Fax Message 62 2 Scan Settings You may wish to send many different types of fax m essage. Some of these may be difficult to reproduce at the other end. However, your machine has three settin gs that you can adjust to help y ou tra nsmit yo ur document with the best possible image qu ality. ❖ Resolut ion: Standa rd , Detai l , Fine ❖ I[...]

Scan Settings 63 2 Image Densit y ❖ Normal This is the standard image density. ❖ Dark Use if documents contain faint characters or han dwriting. ❖ Light Use if the image is dark and woul d otherwise be reprodu ced as black at the other end. Note ❒ When the machine is turned on or modes are cleared, the Image Den- sity settin g is set to Nor[...]

Sending a Fax Message 64 2 B Select the Image Density, Resolu- tion and Halftone before the next page is scanned. TKSS080N[...]

Selecting the Line 65 2 Selecting the Line This fe ature re quires the optio nal G3 Unit or the option al G4 Unit. Installing all of these options expands the machine's line c apacity to a maxi- mum o f 2 l ine s. The optional G3 Un it connects to the PSTN, the optional G4 U nit to the IS- DN. Limita tion ❒ Up to two lines can be used simul-[...]

Sending a Fax Message 66 2 ❖ G3 Line S election G4 communication always uses IS- DN, but G3 communication can use either PSTN or ISDN. There- fore, when connected to both PSTN and ISDN and selecting G3, you can c hoose which line to us e. Note ❒ When using G3 with ISDN, you can use the sub-address an d UUI. ❖ Auto Discrimina te This func tion[...]

Dialing 67 2 Dialing There are three main ways to dial a number: ❖ Numb er ke ys: Enter numbers dire ctly using the keypad on the right side of the op- eration panel. ❖ Quick Dials: When you have stored a destina- tion 's n umbe r i n a Quic k D ial k ey, you can dial the number by just pressing that key. Addition ally, you can store a nam[...]

Sending a Fax Message 68 2 reache d.” may be show n on the display and no additional fax numbers can be s tored even if the number of destinations specified from the number keys is les s than 100. That is becaus e the fax num- bers have been dialed from the number keys for some of the wait- ing files. When the waiting files have been sent and th [...]

Dialing 69 2 Tone This featur e allows a machine co n- nected to a pulse dialing line to sen d tonal signals (for example if you want to use a special service on a tone dial- ing line). When you press the User Func tion ke y ass igned wi th the To ne feature, the machine dials the number using to nal signal s. Preparation You need to assign the Ton[...]

Sending a Fax Message 70 2 B Dial the destination fax number using the number keys. C Press the User Function key as- signed with the Dial Options fea- ture. D Enter the code for “SUB” with the number ke ys. E Enter the SUB code with the num- ber keys, then press [ OK ] . When a pa sswor d (S ID) is necessary A Enter the code f or “SID” wit[...]

Dialing 71 2 You can also us e SEP Code Polling Transmission to retrie ve documents stored in information Boxes regis- tered in other fax machines. Preparation You need to assign the Dial Op- tions feature to a User Function key be for ehand . Limita tion ❒ The ID can be up to 20 digits long and consist of digits , spaces, * and #. Note ❒ Messa[...]

Sending a Fax Message 72 2 E Dial the destination fax number using the number keys. F Press the User Function key as- signed with the Dial Options fea- ture. G Enter the code fo r “SEP” with the number ke ys. H Enter the SEP code with the num- ber keys, then press [ OK ] . When a pa sswor d (P WD) is necessary A Enter the code for “PWD” wit[...]

Dialing 73 2 Limita tion ❒ Sub-address can only be used with ISDN. Note ❒ You can program a sub-address number in a Quick Dial or Speed Dial. A Select G4 or ISDN-G3. B Set your docu ment and make any changes to the scan settings if nec- essary. C Dial the fax number with the number ke ys. D Press the User Function key ( { F1 } - { F5 } ) in whi[...]

Sending a Fax Message 74 2 ❒ Flip the Quick Dial plate over to access Quic k Dial keys 01-32 or 33- 64. ❒ You can have the label stored with a Quick Dial printe d on the first page recei ved at the other end. ⇒ P.182 “Label Insertion” A Set your do cument and select any scan settings you require. B Press th e Quick Dial key in which the d[...]

Dialing 75 2 C Enter the two-digit code (00 to 99) or three-digit code (000 to 999) of the Speed Dia l with the number keys. If the d estina tion's na me has b een programmed, it flashes up on the display. Otherwise, the fax num- ber appears. Note ❒ When the optional Function Upgrade Card is installed, enter a Speed Dial code in the range 00[...]

Sending a Fax Message 76 2 The names or fax number s regis- tered in Speed Dials a re shown in numerical order on the displ ay. E Enter the two-digit code (00 to 99) or three-digit code (000 to 999) of the Speed Dia l with the number keys. Note ❒ When the optional Function Upgrade Card is installed, enter a Speed Dial code in the range 000 to 999[...]

Dialing 77 2 C Press the User Function key wit h the Group Dial func tion stored i n it. D Enter the two-digit code (01 to 09) of the Group number with the number ke ys. The Group number is shown on the display. If the Group name is programmed, the name is also shown on th e displ ay. Note ❒ If you make a mis take, pre ss the { Clear } key or { S[...]

Sending a Fax Message 78 2 Limita tion ❒ The f ollowi ng ki nds of des tin a- tions are not memorized: • Group Dials • Destinations dialed by a Key- stroke Program • Des tinations dialed as End Re- ceivers for Tr ansfer Requ est • Destination of Memory File Transfer • Destina tions dialed using the external telephone keypad • Destinat[...]

Sending a Fax Using a Program 79 2 Sending a Fax Using a Program If you store a c ombination of settings by registering a series of key press es in a Progra m, you can have t hese set- tings ap plied to a transm ission by just pressing a Quic k Dial or enteri ng a Speed Dial code. Preparation You must store the program in a Quick Dial or Speed Dial[...]

Sending a Fax Message 80 2 D Press [ OK ] . E Press the { Start } key. The machine starts scanni ng the document .[...]

Transmission Features 81 2 Transmission Features No Document, No Dia l If you dial a des tination fax number and for some reason take your docu- ment back to your desk and another person sets a di fferent document, their docu ment could be s ent to the wrong desti nation. To avoid such mistakes, when this featur e is turned on you cannot dial a des[...]

Sending a Fax Message 82 2 duced to a su itable width du ring transmission. Important ❒ If you turn this feature off, the scale of the document is main- tained and some par ts of t he imag e may be lost when printed at the other end. Note ❒ You can switch thi s feature on and off with the User Parameters( ⇒ P.236). The defaul t setting is on.[...]

Transmission Features 83 2 Note ❒ Set the do cument within 60 s ec- onds. If time ru ns out, an error will occur and transmission will not take p lace. H Press the { Start } key. Label I nser tion With this feature you can have the re- ceiver's n ame printed on the m essage when it is received at the other end. The name will be pr inted at t[...]

Sending a Fax Message 84 2 Note ❒ If the CIL is added, the following information is printed on all pages: • The recei ver's own number an d ID • The sender's (i.e. this machine's) own number and ID • The c ommuni cat ion ti me • Page number ❒ By default, T TI/CIL Print is turned on when the machine is shipped. For how to [...]

Transmission Features 85 2 ❒ Specify the sc an area with the Pro- gram Scan Area setting. ⇒ P.286 “Program Scan Area ” ❒ When the machine i s shipped, this feature is turned off by default. To turn it on, adjust the User Parame- ter s. ⇒ P.23 6 “Changing the User Pa- rameters” Backup File Tr ansmission When turned on, this feature s[...]

Sending a Fax Message 86 2[...]