Sharp AR-M230 manual

AR-M230/M270 Series Online Manual (for network printer) Star t Star t Click this "Start" button.[...]

2 CONTENTS INDEX Introduction This manual describes the printer function of the AR-M23 0/M270 series digital multifunctiona l system. Trademark Acknowledgments ● Microsoft ® Windows ® operating system is a tra demark or copyrig ht of Microsoft Co rporation in the U .S.A. and other c ountries. ● Windows ® 95, Windows ® 98, Windows ® Me, Win[...]

3 CONTENTS INDEX How to use the online manual This section explains how to view the o nline manual. Ple ase read this sec tion before using the online manual. For information on us ing Acrobat Read er, see Acrobat R eader Help. How to Control the Online Manual In this manual, the f ollowing buttons a re displayed at t he bottom of each pag e. Click[...]

4 CONTENTS INDEX Contents (part 1) Introduction 2 How to use the onlin e manual 3 Basic printing 6 ● When "P aper Se lection " is set t o "Auto S elect" 7 ● When t he " Paper Se lec ti on" sett in g i s " Paper So urce " o r " Paper Type " 8 ● Auditi ng mode 9 ● About the "No Offset&quo[...]

5 CONTENTS INDEX Contents (part 2) Giving priority to a print job / Canceling a print job 36 ● Giving priority to a p rint job 36 ● Canc eling a print jo b 37 Configuring the prin ter condition setti ngs 38 ● How to configu re the settings 38 ● Printe r condition setting me nu 4 0 ● Printer con dition se ttings 41 Printing the printer s e[...]

1 PRINTING FROM WINDOWS 6 CONTENTS INDEX Basic printing (part 1) The following example explains how to print a documen t from WordPad. Before printing, make sure that the co rrect size of pape r for your docume nt has been loaded in th e machine. 1 Make sure that the ON LINE indicator on the operati on pan el is lit . If the ON LINE indicator is no[...]

1 PRINTING FROM WINDOWS 7 CONTENTS INDEX Basic printing (part 2) 5 Click the "Pri nt" button ("OK " button in Windo ws 95 /9 8/Me /NT 4.0 ). Printing begins. Th e print job is deliv ered to one of t he following trays (dep ending on which output devices are installed): ● Job separator tray kit is installed: Upp er tray ● Fin[...]

1 PRINTING FROM WINDOWS 8 CONTENTS INDEX Basic printing (part 3) When the "Paper Selec tion" setting is "Paper Source" or "Paper Type" When "Paper Sele ction" in the " Paper" tab of the p rinter driver setup screen is set to : ● "Paper Source", s elect the tray tha t you wish to use for [...]

1 PRINTING FROM WINDOWS 9 CONTENTS INDEX Basic printing (part 4) Auditing mode When "AUD ITING MODE" is enable d in the key ope rator programs, a 5-digit ac count number mu st be entered in the printer driver setup scr een in order to p rint. Account num bers are stored in the key operator program s. (See "ACCO UNT CONTROL" in t[...]

1 PRINTING FROM WINDOWS 10 CONTENTS INDEX Opening the printer driver from the "start" button Printer driver settings can be conf igured by opening the prin ter driver from the Windows "s tart" button. Settin gs adjusted in t his way will be the initial settings when you prin t from an application. (If you change the settings in [...]

1 PRINTING FROM WINDOWS 11 CONTENTS INDEX Printer driver settings To view Help for a set ting, click the button in the upp er right-hand corn er of the window and then click the setting. Some restricti ons exist on the combinat ions of settings t hat can be selec ted in the printer driver setup scree n. When a restrict ion is in effect, an informat[...]

1 PRINTING FROM WINDOWS 12 CONTENTS INDEX Two-sided printing (part 1) This feature allows yo u to print on bot h sides of the pa per. To use this function, open the printe r driver setup scree n and select "2-Sided (Book)" or "2-Sided (Tablet)" from "Document Style " in the "Ma in" tab. ☞ See Basic printing[...]

1 PRINTING FROM WINDOWS 13 CONTENTS INDEX Two-sided printing (part 2) Pamphlet style Pamphlet style prints two pages each on the front and back of each she et of paper (four pages total on one sheet) so that t he sheets can b e folded down th e center and bo und to create a pamphlet. This function is convenien t when you wish to compile printed pag[...]

1 PRINTING FROM WINDOWS 14 CONTENTS INDEX Printing multiple pages on one page This feature allows yo u to reduce and print two, four, six , eight or sixteen document page s on a single sheet of pa per. To use this function, open the printe r driver setup scree n and select the number of page s per sheet (2-Up, 4-Up, 6 -Up, 8-Up, or 16-Up) in "[...]

1 PRINTING FROM WINDOWS 15 CONTENTS INDEX Fitting the printed image to the paper The printer driver can adjust the size o f the printed imag e to match the s ize of the paper loaded in the ma chine. Follow the steps shown below to use this func tion. The explanation bel ow assumes that you intend to print a Ledger size document on letter size paper[...]

1 PRINTING FROM WINDOWS 16 CONTENTS INDEX Rotating the print image 180 degrees The print image can b e rotated 180 d egrees. This feature is used t o enable correct printing on envel opes and other p aper with flaps th at can only be loaded in on e orientation. Use this feature when automatic rotatio n (which takes p lace when the loa ded paper is [...]

1 PRINTING FROM WINDOWS 17 CONTENTS INDEX Printing a watermark You can print a wate rmark such as " CONFIDENTIAL" on you r document. To p rint a watermark, o pen the printer d river, click the "Watermarks" tab , and follow the steps below. ☞ See Basic printing fo r details on how to open the prin ter driver. How to Print a Wat[...]

1 PRINTING FROM WINDOWS 18 CONTENTS INDEX Stapling printed pages (whe n a finisher is installed) (part 1) When a finisher is inst alled, printed pa ges can be stap led. To use this feature, open the printer drive r setup screen and select it in the "Fin ishing" field of the "Main" tab. ☞ See Basic printing fo r details on how [...]

1 PRINTING FROM WINDOWS 19 CONTENTS INDEX Stapling printed pages (whe n a finisher is installed) (part 2) When a sad dle stitch fin isher is installed When a saddle stitch finisher is insta lled, the bind ing edge and numb er of staples ca n be sele cted to produc e the follow ing pri nting r es ults : Punch fu nction When a punch modu le is instal[...]

2 ADVANCED PRINTING (W INDOWS) 20 CONTENTS INDEX Print hold function A print job sent to th e machine can b e held in the mac hine's memory until th e operator initiates printin g from the opera tion pa nel o f the machine. This is c alled the Print Ho ld function. There are four metho ds for holding prin t jobs with the P rint Hold function. [...]

2 ADVANCED PRINTING (W INDOWS) 21 CONTENTS INDEX Printing using the print hold function (part 1) Selecting print hold settin gs in the print er driver at the time o f printing Select the Print Hold function in the jo b control screen (see below), which is opened by clic king the "Job Control" bu tton in the "M ain" tab of th e p[...]

2 ADVANCED PRINTING (W INDOWS) 22 CONTENTS INDEX Printing using the print hold function (part 2) How to print a print hold job When you print a j ob using the P rint Hold function , the job is sto red in the prin t hold job list in the initial screen of pri nt er mode. Follo w the steps below to p rint the print hold job. 1 Press the [PRINT] key t [...]

2 ADVANCED PRINTING (W INDOWS) 23 CONTENTS INDEX Printing using the print hold function (part 3) 5 Touch the [PRINT AND DELETE THE DATA] key or the [PRINT AND SAVE THE DATA] key. To delete the job after p rinting, touch the [PRINT AND DELE TE THE DATA] key. To retain the job, touch the [PRINT AND SA VE THE DATA] key. 6 Printi ng begi ns. If another[...]

2 ADVANCED PRINTING (W INDOWS) 24 CONTENTS INDEX Carbon copy print Carbon copy print is used to print copies of the same page on different typ es of paper. Each paper type is loaded in a differen t tray, and the different pa per types must a ll be the same size . For example, carbon copy print can be performed with st andard paper in tray 1 and col[...]

2 ADVANCED PRINTING (W INDOWS) 25 CONTENTS INDEX Printing using carbon copy print To use the carbon copy print function, select the "Carb on Copy" checkbox in the "Pap er" tab of the printer driver setup scr een, and then c lick the "Carbon Copy Settings" butto n to configure pr int settings. "Top Copy" menu [...]

2 ADVANCED PRINTING (W INDOWS) 26 CONTENTS INDEX Printing text and lines in black Color text and lines th at are faint whe n printed normally can be printed in black to improve legibility. Printing text in black Text that is any color other than white is printed in black . To use this function, open the printe r driver setup scree n and select the [...]

3 PRINTER UTILITIES (WINDOWS) 27 CONTENTS INDEX Printer utilities The "Software" CD-ROM contains the following two printer utilities. Printe r Status Mon itor (for ge neral use rs) This allows the user to check on the co mputer screen wh ether or not the machine is able to print. It provides information on error states s uch as paper misf[...]

3 PRINTER UTILITIES (WINDOWS) 28 CONTENTS INDEX Using the printer utilities (part 1) Starting up the printer utilities If the Printer Status Monitor or Printer A dministration Utility is not running, use the following proced ure to start the u tilities. Printer St atus M onitor Click the "Start" button, point to "All Programs" ([...]

3 PRINTER UTILITIES (WINDOWS) 29 CONTENTS INDEX Using the printer utilities (part 2) Changing the Printer Status Monitor settings Once installed, the P rinter Status Mon itor normally runs in the background in Windows. If yo u need to change the P rinter Status Monitor settings, follo w the steps below . 1 Right-click the Printer Status Monitor ico[...]

3 PRINTER UTILITIES (WINDOWS) 30 CONTENTS INDEX Using the printer utilities (part 3) Checking the printer status The Printer Status Mo nitor allows you to check whether o r not toner and paper remain in th e machine. 1 Right-click the Printer Status Monitor icon ( ) on the task bar, and select "SHARP AR-XXXX Status" from the pop-up menu. [...]

4 PRINTING FROM MACINTOSH 31 CONTENTS INDEX Basic printing (part 1) To use the machine as a printer for the Ma cintosh, the print se rver card (AR-NC5J) a nd the PS3 expa nsion kit must be installed and the machine must be conn ected to a network. To install the PPD file and co nfigure the printer dr iver settings, see the so ftware setup guide for[...]

4 PRINTING FROM MACINTOSH 32 CONTENTS INDEX Basic printing (part 2) 5 Configure p rint settings. Click next to "Copies & Pages" ("Gen eral" in Mac OS 8.6 to 9) and sele ct the settings that you wish to co nfigure from the pull-down menu . The corresponding sett ing screen will appear . 6 Click the "Pri nt" button .[...]

4 PRINTING FROM MACINTOSH 33 CONTENTS INDEX Basic printing (part 3) When "Paper Feed" is set to "Auto Select" If "Paper Feed" is set to "Aut o Select" in the Print wi ndow and the correct size of pa per is not loaded in the machine, the printing method will vary depe nding on the "FORCED OUTPUT OF PRINT&[...]

4 PRINTING FROM MACINTOSH 34 CONTENTS INDEX Basic printing (part 4) When "Paper Feed" is set to paper tray or paper type If "Paper Fe ed" (or " Paper Sou rce" in "Gene ral" in Ma c OS 8.6 to 9.x) is set to p aper tray or pap er type in the Print window bu t there is no paper in the tra ys that matches your se[...]

4 PRINTING FROM MACINTOSH 35 CONTENTS INDEX Job control function (Mac OS 8.6 to 9.x and Max OS X v10.2) Printing wh en auditing mode is enabled When "AUD ITING MODE" is enable d in the key ope rator programs, enter your 5-digit account n umber in "Acco unt Number" in the " Job Control" m enu of the Print window. Using [...]

5 OPERATION AT T HE MACHINE 36 CONTENTS INDEX Giving priority to a print job / Canceling a print job (part 1) Giving priority to a p rint job When a print job is wa iting because th e machine is copy ing or printing a r eceived fax, the following procedure can b e used to interrupt the current jo b and immediate ly print the print jo b. Use the pri[...]

5 OPERATION AT T HE MACHINE 37 CONTENTS INDEX Giving priority to a print job / Canceling a print job (part 2) Canceling a print job A print job in progress or waiting to be printed can be c anceled. Use the print job status s creen to cancel t he job. 1 Press the [JOB STATUS] key. 2 Make sure that the [PRINT JO B] key is highlig hted. The print job[...]

5 OPERATION AT T HE MACHINE 38 CONTENTS INDEX Configuring the printer condition settings (part 1) The printer condition settings allow bas ic printer settings to be configured . The following ite ms can be set: ● DEFAULT SETTINGS : Ba sic settings used in printing. ● PCL SETTINGS : PCL symbol set, fon t, line feed code , and other settings. ●[...]

5 OPERATION AT T HE MACHINE 39 CONTENTS INDEX Configuring the printer condition settings (part 2) 4 Touch the desired setting on the setting screen of the desired item and touch the [OK] key. To set another ite m, repeat steps 3 and 4. 5 When finished, touch the [EXIT] key. More information on the condition setting screen When a checkbox ( ) appear[...]

5 OPERATION AT T HE MACHINE 40 CONTENTS INDEX Configuring the printer condition settings (part 3) Printer condition setting menu Click on a setting to v iew an explanatio n of the setting . CONDITION SETTINGS DEFAULT SETTINGS Factory default settings TONER SAVE Disabled COPIES 1 ORIENTATION PORTRAIT DEFAULT PAPER SIZE 8 ½ x 11 DEFAULT PAPER SOURCE[...]

5 OPERATION AT T HE MACHINE 41 CONTENTS INDEX Configuring the printer condition settings (part 4) Printer condition settings Factory default settin gs are indicated in bold. DEFAU LT SETTIN GS (continued) Item Selections Description TONER SAVE Enabled, Disabled (no checkmark) This enables or disables toner save mode. Toner save mode conserves toner[...]

5 OPERATION AT T HE MACHINE 42 CONTENTS INDEX Configuring the printer condition settings (part 5) (continued) Item Selections Description SMOOTHING Ena bled, Disabled (no checkmark) This enables or disables smoothing. This f unction improves i mage quality by smoothing angles and curves in the im age. When smoo thing is enable d using a resolution [...]

5 OPERATION AT T HE MACHINE 43 CONTENTS INDEX Configuring the printer condition settings (part 6) Item Selections Description 2-SIDE PRINT 1-SIDED , 2-SIDED (Book), 2-SIDED (Tablet) When "2-SIDED (Book )" is selected, t wo-sided printing t akes place so as to allow binding at the left side. When "2 -SIDED (Tablet)" is selected, [...]

5 OPERATION AT T HE MACHINE 44 CONTENTS INDEX Configuring the printer condition settings (part 7) PCL SETTING S Item Selections Description PCL SYMBOL SET SETTING 1 - 35 This specifies which coun try's characte rs (PCL symbol set) are ass igned to certain of the symbols in the character cod e list. The factory default setting i s "3"[...]

5 OPERATION AT T HE MACHINE 45 CONTENTS INDEX Configuring the printer condition settings (part 8) PostSc ript SETTING S "PostScript SETTIN GS" only appe ars when the PS 3 expansion kit is installed. Item Selections Description PRINT PS ERRORS Enabled, Disabled (no checkmark) When this setting is ena bled, an error des cription is printed [...]

5 OPERATION AT T HE MACHINE 46 CONTENTS INDEX Printing the printer setting and font lists To check the current printer condition s ettings or fonts t hat can be used , print the printer setting list or one of the font li sts. 1 Press the [CUSTOM SETTINGS] key. 2 Touch the [LIST PRINT] key. 3 Touch the [PRINTER TEST PAGE] key. 4 Touch th e list that[...]

6 TROUBLESHOOTING 47 CONTENTS INDEX Troubleshooting This chapter describes how to solve prin ter problems. Ref er to the relevan t section based o n the problem. To load paper, remov e paper misfeeds , load staples in the finisher, remo ve jammed staples , or replace the t oner cartridge, see "TROUBLESHOOTI NG" in operatio n manual for co[...]

6 TROUBLESHOOTING 48 CONTENTS INDEX Printing does not take place (part 1) Check the co nnectio ns USB or parallel connec tion in Windows ■ ■ ■ ■ Is the interface cable compatible with the machine and computer? Interface cables com patible with this m achine are USB and parallel cables. Chec k which type of ca ble is supported by your comput[...]

6 TROUBLESHOOTING 49 CONTENTS INDEX Printing does not take place (part 2) Check Your Computer ■ ■ ■ ■ Is the re enough compu ter memor y or h ard di sk space? To use the machine , your compu ter must ha ve sufficient memory a nd hard disk s pace. If t here is insufficie nt hard disk space, delete unneces sary files to incr ease the fre e sp[...]

6 TROUBLESHOOTING 50 CONTENTS INDEX Printing does not take place (part 3) Check the machine ■ ■ ■ ■ Power s witch on ? Turn the power switc h on. (See "PO WER ON AND OFF " in the operation manu al for copier) ■ ■ ■ ■ Is the machine online? When the ON LINE indicator next to t he [PRINT] key o n the operation panel is lit ,[...]

6 TROUBLESHOOTING 51 CONTENTS INDEX Printing does not take place (part 4) Checking the printer dr iver ■ ■ ■ ■ Is your ma chine selected c orrectly in the current application for the prin t job? Select the printer dr iver of the machin e in the print sett ings window of the applic ation. ● If the printer drivers appe ar as icons, click t [...]

6 TROUBLESHOOTING 52 CONTENTS INDEX Improper printing operation (part 1) Printing is slow ■ ■ ■ ■ Simultan eous use of two o r more appl ication software programs? Start printing after q uitting all unused application softw are programs. ■ ■ ■ ■ Is an appropriate print quality selected in the printer driver? It takes longer to p roc[...]

6 TROUBLESHOOTING 53 CONTENTS INDEX Improper printing operation (part 2) ■ ■ ■ ■ Does the p rint job i nclude page siz es that cann ot be stapled? Stapling is not poss ible if the print jo b includes page sizes that cannot be stapled. ■ ■ ■ ■ Is the paper tray that is selecte d in the printer driver set to a paper size or pap er typ[...]

6 TROUBLESHOOTING 54 CONTENTS INDEX Print quality is not satisfactory (part 1) Check the paper being used ■ ■ ■ ■ Non-standa rd paper used? Check that the pa per conforms to the specifications . Refer to "LOADING PAPE R" in the opera tion manual for c opier. ■ ■ ■ ■ Are you usin g paper with a high moisture co ntent? Use p[...]

6 TROUBLESHOOTING 55 CONTENTS INDEX Print quality is not satisfactory (part 2) The printed image is coarse ■ ■ ■ ■ Have the printer driver set tings been specified to suit both paper and th e print j ob? The pri nting resolut ion can be set to 1200 dpi, 60 0 dpi , or 300 dpi. Whe n 600 dpi or 300 dpi is sel ected, "SM OOTH ING" ca[...]

6 TROUBLESHOOTING 56 CONTENTS INDEX If a notice page is printed (part 1) If you find that a no tice page has be en printed at th e end of a print job, the print dat a received from the compu ter has not be en printed as specified. Fix the problem a s explained below and then try prin ting again. Notice Page regarding memor y full on IMC board ● W[...]

6 TROUBLESHOOTING 57 CONTENTS INDEX If a notice page is printed (part 2) Notic e Page regar ding memory full on the pr inte r board ● If the ROPM function has been disable d, enable it. ● Clear download fonts or form overlay da ta in the printer driver settings. ● Add memory to the prin ter board. For inf ormation on additional memory, con ta[...]

6 TROUBLESHOOTING 58 CONTENTS INDEX Removing the software In the event that yo u need to remov e the printer drive r or utilities, follow these steps: Windows 1 Click the "start" button, and then click "Control Panel". On Windows 95/98 /Me/NT 4.0/2000 , click the "Sta rt" button, select " Settings", an d then[...]

7 WEB PAGE IN THE MACH INE 59 CONTENTS INDEX About the Web page (part 1) When the machine is conne cted to a network, you ca n access the machine 's settings from your compu ter using a Web browser. The settings will appear in a Web page in y our browser, and you can configu re the machine's E-ma il server settings in the We b page to hav[...]

7 WEB PAGE IN THE MACH INE 60 CONTENTS INDEX About the Web page (part 2) When you access the Web page in th e machine, the f ollowing page will appear in your br owser. A menu fram e appears on the left sid e of the page. W hen you click an item in the menu, a screen appea rs in the right frame that allows you to establis h settings for tha t item.[...]

7 WEB PAGE IN THE MACH INE 61 CONTENTS INDEX E-mail print function (part 1) An e-mail account can be set up for the machine. Whe n this is don e, the machine will periodically chec k the e-mail s erver for e -mail and automatically prin t out any file att achments it receiv es. This provides a means for printing a file f rom a computer th at do es [...]

7 WEB PAGE IN THE MACH INE 62 CONTENTS INDEX E-mail print function (part 2) Using the E-mail print function To use the e-mail prin t function, attach the file that you wish to print to a n e-mail message and sen d the e-mail to th e machin e's e-mail address. The machine can prin t the following file types: PCLXL, PCL5e, PS , PDF, and TIFF, wi[...]

7 WEB PAGE IN THE MACH INE 63 CONTENTS INDEX Directly printing a file in a computer A file that can be ac cessed by your co mputer can be d irectly printed with out using the pri nter driver by specifying the file's address. Any file that can be accessed by you r computer can be printed by this m ethod, including not only files in y our comput[...]

7 WEB PAGE IN THE MACH INE 64 CONTENTS INDEX E-mail status and e-m ail alert settings (part 1) These functions sen d information on machine use (print count, copy cou nt, etc.) and erro r conditions (paper misfeed , out of pap er, out of toner, etc.) via e-mail to the adm inistrator of the m achine or the de aler. Information setup Machine identifi[...]

7 WEB PAGE IN THE MACH INE 65 CONTENTS INDEX E-mail status and e-m ail alert settings (part 2) Status message setup Use the status message func tion to send the current counter inform ation, such as copy count, prin t count, and total outpu t coun t, on a basis of the specif ied schedule. The destinations ca n be set for admi nistrators and dea ler[...]

7 WEB PAGE IN THE MACH INE 66 CONTENTS INDEX E-mail status and e-m ail alert settings (part 3) Alerts message se tup Use the alert messag e function to sen d alert information , such as empty toner and trouble includin g paper misfeeds , to specifie d destinations when su ch problems occu r. The destination s can be set for administrators an d deal[...]

7 WEB PAGE IN THE MACH INE 67 CONTENTS INDEX Protecting information programmed in the web p age ("Passwords") Passwords can be set t o restrict Web page access and protec t settings. Note th at it is not necessar y to set passwords; the netw ork scanner function can also be used wi thout passwords. A password can be set for th e administr[...]

8 SPECIFICATIONS 68 CONTENTS INDEX Printer specifications * 1 1200 dpi cannot b e selected when using the PCL5e printer driver. 300 dpi can only be selected when using the PCL6 o r PCL5e printer d river. * 2 The factory default setting for memory used for the prin ter function is 16 MB. The proport ion of IMC memory allocated to the printer functio[...]

9 INDEX 69 CONTENTS Index (part 1) Numerics "2-Up Pamphlet" ............ .................... 13 A About the Web pag e .................. ........ 59 Accessing the Web p age ........... ........ 59 ADVANCED PRINTING (WINDOWS) 20 Alerts message setup ........................ 66 Audi tin g mo de Macintosh ....... ........................ ..[...]

9 INDEX 70 CONTENTS Index (part 2) P Pamphlet sty le ................................... 13 "Paper Selection" ....................... .......... 7 "Paper Source" .............. ...................... 8 "Paper Type" ........................................ 8 Part of the printed im age is missing ... 55 Passwords .......[...]