Sharp FO-4700 manual

OPERATION MANUAL FACSIMILE MODEL FO-4700 FO-5550 FO-5700 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6. Option Settings 7. Printing Reports and Lists 8. Maintenance 9. Troubleshooting FO-4700/FO-5550/FO-5700 FACSIMILE[...]

W ARNING - FCC Re gulations s tate that any unauthor ized change s or modifica tions to this equipme nt not expressly ap prov ed by the ma nufac t ur e r coul d void the user ’ s authori ty to operate this equipme nt. Note: This equipme nt has bee n tested an d f oun d to comply with the limi ts for a Class B digi tal device, pursuant to P ar t 1[...]

1 Intr oducti on W elc ome, a nd thank you for choosi ng a S harp fac simile machine! The feature s and specific ations of your new Sharp fax machine are sho wn below . Not e: This fasc ismile machine is Y ear 2000 complia nt. *Based o n ITU -T T e st C h art # 1 at stan dard re solution in Sharp special mode, ex clud ing time for proto col signa l[...]

2 Automa tic docu men t feed er 50 pages max. ( 20 lb l etter pa per) Pa pe r cap acity FO - 4700: 250 shee ts (500-shee t cassette av ailable a s opti on) FO-55 50/FO-5 700: 750 s heets (t ray a nd casse tte) Comp r essio n sch eme MMR, MR, MH, Sharp (H2) ( FO-5700: A lso supports JBIG) Haftone (graysc ale) 64 le vels App licab le tele pho ne lin [...]

3 Po we r con sum pti on Standby: ?? ? W Maxi mum: ??? W Dimens ions FO-4700 FO-55 50/FO-570 0 W idth: 18.1 " (460 mm) 18.1" (460 mm) Depth: 15.2" (385 mm) 15.2" (385 mm) Height : 10.6" ( 270 mm) 15.4" ( 390 mm) Wei g ht A p pr ox . 27 . 8 l b s. ( 12. 6 kg) 41. 0 l bs . ( 18 . 6 kg) As a par t of our pol icy of con ti[...]

4 • Us e only the power cord pr ovide d with the facsi mile ma chi ne. • Unpl ug t he machi ne fro m the power out l e t and tel e phone ja ck and con - sult a qual ifi ed servic e re presen tat ive if any of the fo llo wi ng situat ions occu r: - Liqu id h as been sp illed into th e machi ne or the machin e has bee n expose d to r ain or wa te[...]

5 T able of Contents Introductio n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Important safet y informat ion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Co ntents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 1. Inst allation. . . . . . . . . . . . . . . . . . . .[...]

Table of Con t ents 6 Broadcasti ng . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Confidenti al Oper ations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Relay Request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Polli ng . . . . . . . . . . . . . . . . . [...]

7 1. Installation 1. In stallation Unpacking Checklist Before settin g up, m ake sur e you have a ll of the follo wing items. I f any are missing, cont act your dealer . T e l epho ne li ne cord T o ne r ca rt ri dg e Rapi d K e y labels Doc u ment OUT tr a y Op eration m anual Rec eived do cum ent tray P ower co rd Paper size labels Dr um c ar tri[...]

A L ook at the Operation Panel 8 LINE IN USE CHANGEO VER POWER SA VE RESOLUTION ST AND ARD FINE SUPER FINE HALF TONE ST A TUS CHECK 1 4 5 8 9 10 6 7 2 3 Display This display s messages and prompts during ope r ation and programming. LINE IN US E light This lights when the fax mach ine is using the telephon e line. ST A TUS CH ECK light This lights [...]

A Look at the Operation Panel 9 1. Installation Pap er out in dica t or This lights whe n the fax mac hine is out of pa per , or whe n the rece ived document tray is not properly install ed. If the machine has a p aper cassett e, the indicato r blinks when one of the paper source s (tray or cassett e) is o ut of pa per , and l ights steadi ly when [...]

A L ook at the Operation Panel 10 CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 04 12 20 05 13 21 06 14 22 07 15 23 08 16 24 27 28 29 30 31 32 CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 33 41 CONTRAST SEARCH DIAL 34 42 PAGE COUNTER 35 43 CONFIDENTIAL 36 44 TIM[...]

A Look at the Operation Panel 11 1. Installation RE LA Y ke y Press this key t o send a docum ent t o anoth er Sha rp fa x machin e and have that machine in turn rel ay the docu ment to one or m or e end receiving mac hines. LIFE key Press this key , followed by 1 , to ch eck the total number of p ages printed by the fax machine . M EM. ST A T US k[...]

A L ook at the Operation Panel 12 123 456 789 0 ABC GHI DEF FUNCTION COPY DOCUMENT DUPLEX SCAN BROADCAST STOP START REPORT SPEED DIAL REDIAL SPEAKER JKL MNO PRS TUV OPER WXYZ PRIORITY 27 28 29 30 33 35 36 37 38 39 34 31 32 Dial keypad (numeric keys) Use these keys to dial and prog ram fax numbers. FUNCTION key Press this key to sel ect various spec[...]

A Look at the Operation Panel 13 1. Installation DUPLEX SCA N key Press this key t o transm it or copy a two- sided document . REDIAL key Press this key to auto matically redi a l the la st number dialed. SP EAK ER ke y Press this key wh en tra nsmitting a do cument by Normal Dialling t o listen to the line and verify the resp onse of the receiving[...]

Connec t ions 14 Conn ectio ns P oi nts to ke ep in mind when s etting up ♦ Do not place the machi ne in direct sunlight . ♦ Do not place the machi ne near heaters or air condi tioners. ♦ Keep dust away from the mach ine. ♦ Inst all t he mac hine on a level su rface. Connecting the po wer cor d Connect the female end of the power cord to th[...]

Connections 15 1. Installation Connecting the telephone line cor d Insert o ne end of the line cor d into the jack on the back of th e machine mark ed TEL. LIN E . In sert the othe r end into a standard (RJ1 1C) single-li ne wall te lephone jack. N ote : The fa x machi ne is set for touc h- ton e diali ng. If you ar e on a pulse dial ( rota ry) lin[...]

Connec t ions 16 Attaching the document OUT tra y Insert the pro trusion on the rig ht side of the machine into the hole in the righ t side of the document OUT tray a s shown, then bend the tr ay slightly and insert so tha t the prot rusion o n the left si de of the mac hine goes into the hole on the left side of the document OUT tray . Pull out th[...]

Connections 17 1. Installation Connection to a computer (option) N ote : This fu nc ti on is a vaila ble as an opt ion. If you wi sh to use it, c on- sult your d ealer to have th e PC int erf ace boar d inst alled . If desire d, you can con nect the fax machin e to the paral lel port of any compatibl e computer . Once you have install e d the pro v[...]

Connec t ions 18 N ote : Th e me ssage PC PRI NTING wi ll appear i n the d isp lay w hen the fax machi ne pri nts a print job f rom your c ompute r . While t his mess age ap pe ar s, you will n ot be ab le to use t he oper ation pane l of the fax machine. 4 Press the panel key s as shown to set Option Setting 31 (PC Inte rface Mode) to ON. ( Th e o[...]

Installing the Print Cartridges 19 1. Installation Inst allin g the P rint Ca r tridg es Follow the steps below to install or repl ace the toner and drum cartridge s. ♦ The ini tial sta rter ton er cartridge include d with the fax machine can prin t about 370 0 lett er-size pages ( 4% covera ge of e ach pa ge). ♦ The repl acement toner cartr id[...]

Installing the Print Cartridges 20 3 If you are replaci ng the drum cartridge , r emove t he old cartr idge and dispose of it accor ding to loc al regulat ions. 4 Remove the new dr um car tridge f r om its packagi ng. • Caution ! Excessive expos ure to light will damage the drum car- tri dge. Insta ll the cartridge promptly a fter removing it f r[...]

Installing the Print Cartridges 21 1. Installation 6 If you are installi ng a new toner cartridge , r emove t he new t one r cartridge from its packaging. Shake as indicate d by the a r r ows to distri bute the t oner evenly wi thin the cartr idge. 7 Hold the toner cartridge by the handle and lo wer it into the p r int compartment. Make sure that t[...]

Installing the Print Cartridges 22 9 Reset the toner cou nter by pressing the LIFE key (fli p up the Rapid Key ov erl ay) , 2 , and the ST AR T ke y . LIFE V 2 START 8 Close the print compa rtment cover . • Pres s down on the dot m arkings at the lef t edge to make sure the cover is c omple tely clo se d. 10 Reset the dr um counte r by pressing t[...]

Installing the Print Cartridges 23 1. Installation W hen to r eplace the toner cartridge When the t oner ca r tr idg e nears empty ( abo ut 1 00 pages can stil l be printed) , the toner cartr idge indicator on the operation panel will blink. When the tone r cartridge is empty , the toner cart ri dge indicat or will light ste adily and REPLACE TONER[...]

Loading P rinting Paper 24 Lo adin g Pri nti ng P a per Y ou can loa d up to 250 sheets of letter or legal paper (max. 2 0 lbs.) in the pape r tr ay . Y ou can l oad up to 500 sheets o f paper in the pa per cassett e. FO-4700: The pa per c assette is a vailable as an opt ion. T o ha ve t he cassett e installe d, consult your deal er . N ote : T o u[...]

Loading Printin g Paper 25 1. Installation 4 Rep lace the recei v ed d ocum ent t ray . • The recei ved document tray must be at tach e d fo r the f a x mach i ne t o operat e p rop erl y . 3 Insert a st ack of pape r int o the tray , print side up. • If you loaded le tter paper , make sure the end of t he tr ay i s pu shed i n. Othe rwise a si[...]

Loading P rinting Paper 26 2 Push th e pr essure plate d own until it locks into posi tion. 3 Place a stack of paper in the cassett e, print side up. • Make sure the sta ck of p a per is not highe r than the two tabs on the green p ap er gu ide and the metal tab. If it is, remove some of the paper . 4 Push th e cass ette back in to the machine, m[...]

Entering Your Nam e and Fax Number 27 1. Installation Enter ing Y our Na me and F ax Numb er Before you can begi n using the fax m achine, y ou must pr ogram yo ur name and f ax number . Once you pr ogram this inform ation, it will appear automat ic ally at the top of each fax page you se nd. Impo rtant! The law re quire s that your name, t ele pho[...]

Entering Your Name and Fax Number 28 5 Flip the Rapid Ke y overla y down (if it is up) , an d enter yo ur name by pressing t he appropr iat e lette r ke ys a s shown below . ( Max. of 24 ch aracte rs.) 4 Press the ST ART key . The display will show: ENTE R SEND ER’S NA ME CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X ST[...]

Entering Your Nam e and Fax Number 29 1. Installation 6 Press the ST ART key . The dis play wi ll show: 7 Press the STOP k ey twic e to return t o the date and time displa y . 4:D A TE &T IME SET MOD E PRES S ST ART KEY START STOP STOP ♦ Pre ss th e S P ACE key to enter a space. T o c h ange case, pre ss t he SHI F T key . ♦ T o clea r a mi[...]

Setting the Date and Time 30 Se tti ng th e Dat e a nd Ti me The date and time appear in the displa y , in report s, and at the top of each page you trans mit . Set the date and tim e by press ing the keys on the operation pa nel as shown below . Note: Mak e sure the display shows the date and time befor e beginning a progr a mming operati on. If t[...]

Setting the Date and Time 31 1. Installation 5 Enter a t wo-digit number f or t he hour (“01” to “12” ) and a two-digit number for the minute (“00 ” to “59”). 6 Press the * ke y to s e lec t A.M. or the # key to sele ct P .M. 7 Press the ST ART key to start the cl ock . Not e: This fax ma chine i s Y e ar 2000 c ompliant . Exa mple:[...]

Vol ume Adj ustm ent 32 V o lu m e Ad just me nt Y ou can a dj ust the volume of the s peaker a nd ringer usi ng t he UP a nd DOWN ke ys. Sp eake r 1 Press the SPEA KER key . 2 Press the UP or DOWN key . 3 When the display shows the des ir ed volume level, pr e ss the SPEA KER key to turn of f the speaker . Dis play : SPEAKER SPEAKER DO WN UP or SP[...]

Vol ume Adj ustm ent 33 1. Installation Ringer 1 Press the UP or DOWN key . (M ake sure the SPEA KER key has not been pressed. ) • The ringe r will ring once a t the selec ted l evel, then the date a nd time will r eappear in the displa y . 2 If you selected RINGER OFF: OK?, press th e ST AR T ke y . Dis play : 4 :RING ER VOLUM E LO W 4 :RING ER [...]

34 5.0" (128 mm) 5.8" (148 mm) 11" (279 mm) 17" (432 mm) 14 lbs. (52 g/m²) 36 lbs. (157 g/m²) 14.3" (364 mm) 10.1" (256 mm) 20 lbs. (80 g/m²) 2. Sen ding Docum ents T ran smit table D oc uments Size and weight The size and weight of documen ts tha t you can l oa d in the doc ument feeder depend on whet her you lo ad[...]

Transmitt able Docum ent s 35 2. Sending Documents Maximum s canning are a The area of the document that the fax machine can scan is slig htly smaller tha n the actual doc ument si ze. Any lette rs or gr ap hics outsi de this a rea wi ll not be scanne d. Maximum sca nning width: 8.3 inc hes (210 mm) Maximum sca nning len gth: The le ngth of t he do[...]

Loading the Docu ment 36 Lo adin g the D ocu m ent Up to 50 pa g es c a n be placed in the feeder at one time. The pages will automatica lly feed into the machine starti ng from the bottom page. ♦ If you n eed to send or copy m ore than 50 pages, pl ace the addit ional pages gen tly and carefully in the feede r just before the las t page is scann[...]

Adjusting the Resolution and Contrast 37 2. Sending Documents Adj us tin g the Re solu ti on and C ontra st If desire d, you can adjust the res olution and contr ast before sending a document. Resolution The fax machine ha s f our re solution settings: The default resolu tion setting is ST AND AR D. I f you don’ t a dj ust the resolution before s[...]

Adjusting the Resolution and Contras t 38 RESOLUTION ST ANDARD FINE SUPER FINE HALF TONE T o adjust the resolu tion setting, pres s the R ESO LUTI ON key one or more times until the indicator light next to the desi red se tting comes on. Contrast The fax machine ha s th ree c ontrast settings: The default set ting is AUT O. T o adjust the cont rast[...]

Sending a Fax by Normal Dia ling 39 2. Sending Documents Se nding a Fax by Normal Di aling Wi th N o rmal Diali ng, you press the S PEAKE R key an d then dial by pressing the numeric keys. ♦ Normal Dialin g allo ws you to li sten to t he li ne through the spe aker to make sure the othe r fax machine is respon ding. (Note tha t the speake r is not[...]

Sendi ng a Fax by Normal Dialing 40 3 If the pressed the SPE AKE R ke y , dial the number of the rece iving machine by pressing the numeric keys on the fax machine. If you are using an extension phone, dial usin g the keypad on the exte nsion phone. • If Option Sett ing 26 (TEL. BILLING CODE) has been set to ON and BILLING CODE DI AL has been set[...]

Program ming Auto-Dial N umbers 41 2. Sending Documents Pr ogram ming A uto -Dial Nu mbers Y ou can dial a fax number by simply press ing a Rapid Key , or by pressing the SPEED DIAL key and e ntering an abbrevia ted S peed Dial n umber . T o use a Rapid Key or Speed Dial number , you must first progr am the full fax number in the Rapi d Key or Spee[...]

Program m ing Auto-Dial Numbers 42 4 T o program a Rapid Key number , press a Rapid Key (to select Rapid Keys 33 through 48, f lip up the Rapid Key overlay). T o program a Speed Dial number , press the SPEED DI AL key a nd th en enter a number f rom “ 1” t o “75” on the FO- 4700/FO- 5550, or “ 1” to “100” on the FO-5700. (If you ent[...]

Program ming Auto-Dial N umbers 43 2. Sending Documents 7 Enter the name of the party by pressing the letter entr y ke ys (ma x.o f 20 charact ers). ( Ma ke sure the Rap id Key overl ay is flipp ed down.) • If you don’ t want to enter a name, go direc tly to Step 8. 8 Press the ST ART key . Exam ple: SHAR P 9 Press 1 if the n umber progr ammed [...]

Program m ing Auto-Dial Numbers 44 12 Enter a name for the backup fax num ber . (If you do n’t want to enter a name, go dire ctl y to Step 13.) Exam ple: SHAR P2 13 Press the ST ART key . 14 Return to Step 4 to program anothe r number , or press the STOP ke y repeate dly to return to the date and time display . • If y ou programmed a Rapi d Key[...]

Program ming Auto-Dial N umbers 45 2. Sending Documents Clearing auto- dial n um bers N ote : Y ou cannot c lear a numbe r if it is u se d in a pr ogram or t imer ope r- atio n, if it is used to spec if y the r elay fax m achin e in a rela y gro u p, or if it is in cluded i n a Gr oup Key . F irst clear t he number from t he oper ation o r group , [...]

Program m ing Auto-Dial Numbers 46 Making changes T o make chan ges in a num ber pr eviousl y stor ed, re peat th e programming proc edure. Select the Rapid Key or Speed Dial number for which you want to make changes in Step 4, and then chang e the num ber(s ) and /or n ame(s) w he n they appear in the di splay (Steps 5, 7, 10 and 12). 5 Return to [...]

Sending a Fax by Automatic Dialing 47 2. Sending Documents Se ndi ng a F a x by A u tom atic D ial ing Dual Access The fax machine f eatur es full dual acce ss, whic h mea ns t hat yo u can load a document and dial by automati c dialing even when the fax machine is occupied wi th anothe r oper ation. Af ter you dia l, yo ur document will be i mm ed[...]

Sendi ng a Fax by Automatic Dialing 48 remains in the scan ner , open the operat ion panel by squeezi ng t he rel ease m arked P ANEL RELEASE and r e move it.) I f Optio n Sett ing 23 is s e t to NO, pr ess the ST A R T key or the S TOP k ey as f ollows: ♦ Press t he ST ART key if you want to tr ansmit the pages whic h have been st or ed up t o t[...]

Sending a Fax by Automatic Dialing 49 2. Sending Documents 2 Press the a ppropria te Rap id Key . • The name of the receivi ng party will app ear in the display . If no name was stored, the fax number will a ppea r . (If t he name or nu m ber is in c or re c t, pr e ss th e ST OP key .) • The document will be auto matically transmitte d once t [...]

Sendi ng a Fax by Automatic Dialing 50 Speed Dialing If the number you want to dial has been progr a mmed in a S pee d Dial number , you can dial it by p r essi ng the SPEED DIAL key a nd then enterin g the Speed Dial num ber . 1 Load th e document( s). SEND READY will appear i n the display . • Set t he resolut ion and/or cont rast if desi red. [...]

Sending a Fax by Automatic Dialing 51 2. Sending Documents 3 Check the displa y . If the name or number s hown i s corr ect, p ress the ST AR T key . (If not, pr e ss the STOP key and then repe at Ste p 2.) Direct K ey pad Dialing Y ou can al so e nter a full n um be r with the numbe r keys and th en press the ST A R T key to begin dialing. 1 Load [...]

Sendi ng a Fax by Automatic Dialing 52 2 Ent er t he num ber of the rece i v ing machine by pressing the numeric keys. • If a pause is req uir ed between any of the di gits to a ccess a spec ial servic e or an outside line , press the REDIAL key (two seconds per pause) . The pause will appe ar as a hyphen . Several pause s can be entered i n a ro[...]

Sending a Fax by Automatic Dialing 53 2. Sending Documents X SEARCH DIAL 1 Load th e document( s). SEND READY will appear i n the display . • Set t he resolut ion and/or cont rast if desi red. 3 Enter the firs t letter of the sto red name by pressing the appropr ia te letter entr y key . • If you don’ t remember the fi rst let ter , go to S t[...]

Sendi ng a Fax by Automatic Dialing 54 5 Press the ST ART key . The docume nt will be automatic ally trans mitted once the conne ction is e stabli shed. Chain Dialing An auto-di a l numbe r se t for C hain Dia ling c an be c ombine d with another aut o- di al number or digi ts e nte red manua lly wi th the numeric keys to dial one phone n um ber up[...]

Sending a Fax by Automatic Dialing 55 2. Sending Documents Automa ti c r ed i a ling If you use automat ic di aling (including Direct Ke ypad Diali ng) and the line is b usy , the fax mac hine will automatica lly re dia l the number . The fax m a chine was set at the fact ory to make 2 r edi aling att empts at interva ls of 5 minutes. T o stop auto[...]

Sendi ng a Fax by Automatic Dialing 56 ♦ If an error or power failure occu rs during transmissio n of a cover sheet, retransmis sion will not take place. Chec king documents in m emory T o displ ay infor matio n on document s that a r e waiting in memory for transmis sion, f ollow t he steps below . Y ou can also ca ncel a transmis sion with this[...]

Sending a Fax by Automatic Dialing 57 2. Sending Documents T o cancel a memory transmission If you know the memory nu mber assigned t o a memory t ransm ission, you can canc el it wi th the f ollowing pr oced ure. (If you don’ t know the memory number , use the preceding proc edure.) 1 Press the MEM. ST A TUS key (flip up the Rapid Key ove rla y)[...]

Cover Sheet 58 Cover S hee t Y ou can ha ve the f ax mac hine gene rate a cover sheet an d send it as the last page of your fax tra nsmi ssion. The cove r sheet includes the date an d tim e, th e rece iver ’ s name a n d n umber if a Ra pid Key or Speed Dial i s n umber is used, the sender’ s name and num ber , an d the total number of pages. ?[...]

Cover Sheet 59 2. Sending Documents 2 Press the COV ER SH EE T key . • The displ ay will briefly show COVER SHEET MODE ENTERED, and t hen re vert to SEND READY . • T o cancel the c over she et sele ct ion, press the STOP key . 3 Dial t he r eceivin g party a nd tra nsmit the fax . If desired , you can set your fax to automaticall y send a cover[...]

Batch P age Num bering 60 Batch P ag e Numbering Y ou can change the page number ing of the transmi tted document from simple num bering ( "P .01", " P .02", e tc.) to batch num bering, which means that a slash a nd the total numb er of pages being se nt are added after each page number ( for exa mple, "P . 01/05", &qu[...]

Batch Page Numbering 61 2. Sending Documents 4 Dial t he r eceivin g machine a nd transmit the document. Comments: ♦ If y ou need t o cancel a batch num ber entr y , r emove the document from the fee der or press the STO P key . ♦ If t he num ber of pages a ctually transmitte d doe s not c oincid e with the batch number entered, the alarm wil l[...]

62 3. Rec e iving Documen ts The fa x machine ha s t wo modes for r eceivi ng calls : AUTO mo d e: Select this mode when you only wa nt to rec eive faxes on the line connected to the fax m achi ne . The fax machine wi ll a ns wer al l c a lls automati cally and recei ve incoming faxes. MANUAL mode: Select t his mode when you have an ext e nsion pho[...]

Using A UTO Recep ti on Mode 63 3. Receiving Documents Usin g MANU AL Reception Mo de 1 When the fax machine rings , ans wer the call on an extension phone connected to the same line. 2 If you hear a fax tone, press the ST AR T key on the fax machine. • If the oth er party first spe aks with you, pr es s the ST AR T key after speaking . ( Pr es s[...]

Substit ute Reception to Memory 64 1 Press the MEM. ST A TUS key (flip up the Rapid Ke y overlay) a nd the 3 key . RX ST A TUS will appear in the display . Su bsti tut e R ecept ion to Mem or y If the fa x machi ne runs out of pa per , tone r , or the paper jam s, incoming do c uments wi ll be autom atical ly stor ed in memory . When you have recei[...]

65 4 . Making Copies 4. M aki ng Copies Y our fax mac hine ca n als o be used to make c opies. S ingle a nd multiple cop ies (up to 99 per original) can be made, enabling the fax machine t o double a s an of fice copier . ♦ Y ou can perform all steps of a copy operati on even when the fax machi ne is busy printing othe r copy jobs, or when it is [...]

Making Copi es 66 A B C A B C A B C A B C C C C B B B A A A Originals Sorted (SORT COPY) Not sorted (MULTI COPY) 3 Enter the desir ed number of copies per original with the numeric keys. • If t he de sired nu m ber of c opies is from 1 to 9, enter “0 ” fir st. • The displ ay will show: 4 Press 1 (MUL TI ) if you do not want the copie s sort[...]

Making Copie s 67 4. Making Copies Chec king cop y jobs in memory Y ou c an dis play t he sta tus of cop y jobs i n memory by foll owing the steps below . Y ou can also cancel cop y jobs with this pr oc edure. 1 Press the MEM. ST A TUS key (flip up the Rapid Ke y overlay) a nd then the 1 key . COPY ST A TUS wi ll appear i n the display . 2 Press th[...]

68 5. Spe c ial Functions Broa dcast ing The Broadc asting func tion a llows you to send the same document to multiple loc ations with just one operation. First loa d the document, then enter the num bers of the receivi ng machines. The document will be automatic ally transmitt e d to each loc ation. 1 Load the document (s) . • SEND READY wi ll a[...]

Broadcas ting 69 5. Special Functions • Enter one or more full fax numbers (max. of 20) wi th t he numer ic ke ys, pressi ng the ST ART k e y after e ach full nu mber . • Pres s one or m ore Grou p Keys. (See Stori ng numbers in Gr oup Keys at the end of thi s sectio n. ) 4 Press the ST A R T key . The display will show: BR OADCAST MODE SELECT [...]

Broadcas ting 70 Broa dcasting usin g a Group Ke y If the fa x machi nes to which you want to broadc ast have all been programmed int o one Group Key ( see St oring numbers in Gr oup Keys which follo w s ), you c a n p erform t he broad cas ting ope ratio n using the followin g simpli fied pr oced ure: 1 Load th e document( s). • SEND READY wil l[...]

Broadcas ting 71 5. Special Functions 1 Press these keys. The display will show: 2:GROU P ENTR Y MODE 1= SET , 2 = CLEA R 2 Press 1 (SET) to pr ogram a Gr oup Key , or 2 (CLEAR) to cl ear a G r oup Key . or SET CLE AR 3 Press any Rapid Key not alrea dy programmed t o select it as a Group Key . If you a re cle aring a Group Key , pr ess it and go to[...]

Broadcas ting 72 5 Press the ST ART key . 6 Return to Step 3 to program anothe r Group Key , or p r ess the S TOP key repeated ly until you r etur n t o the date and time display . Step 3 or 4 Enter f ax num bers usi ng o ne or bo th of the f ollowin g met hods: • Pres s one or mor e Rapid Key s. • Enter one or more Spe e d Dia l numbers with t[...]

Confid ential Operation s 73 5. Special Functions Conf id e nti al Op erat ions The Confidentia l function can be used to tr ansmit and recei ve confiden tial documents. Confidential tr ansmissi on When you send a doc ument using the Confident ia l functi on, the receiving m achine hold s it in memor y instea d of immediately pr in ting it out. Whe[...]

Confid ential Operation s 74 3 If the receiv ing machine has multiple confiden tial mailboxes, ent er the appropri ate mailbox number with the numeric keys (this ste p is requir ed for machines wi th multiple mailboxe s). If the receiving m achi ne doe sn’ t have multiple mailbox e s, go di r ec tly to St ep 4 . 4 Press the ST ART key . 5 Dial th[...]

Confid ential Operation s 75 5. Special Functions 2 Enter a 2-di git number (from "00 " to "99") by press ing the numeric keys. This number identif ies the mailbox. 1 Press the CONFIDENTIAL Key and then 3 . The display will show: Confidential reception When another fax machin e sends you a document by confid e nt ial transmis si[...]

Confid ential Operation s 76 3 Enter the 4-digit passcode with the numeric ke ys. 4: CONF . CO DE CL EA R ENTER BO X # (00- 99) 4 Press the ST ART key . 5 Enter a name for the mailbox by pressing the letter entr y ke ys ( make sure the Rapid Key overla y i s down). 6 Press the ST ART key . (Exam ple) 0 3 1 2 Exa mpl e: S HA RP N ote : Afte r ente r[...]

Confid ential Operation s 77 5. Special Functions 2 Enter the 2-digit number that identifie s the mailbox you want to cl ea r . 3 Enter the 4-digit passcode of the mailbox wit h the num eric k eys. (E xa mpl e) 0 1 (E xa mpl e) 0 3 1 2 4 Press the ST ART key . Printing out receiv ed documents When you have received a confi dent ial document, RCVD C[...]

Confid ential Operation s 78 3 Enter your confi dential pas scode. (Exam ple) 0 3 1 2 4 Press the ST ART key . • Printi ng will begin. After print ing, the document will be erase d from memo ry . START all -FO 4 700. bo ok Page 78 Frid ay, Ju ne 1 1, 199 9 1:57 PM[...]

Relay Re quest 79 5. Special Functions Relay Re quest Relay Request a ll ows you to send a document to a nother fax m achine and have that fa x machine in turn b roadca st the document to a group of other fax machine s. This f unc tion is usef ul when the relay f ax machine is closer t o the end f ax m a chines th a n your fax machi ne, as it reduc[...]

Relay Req uest 80 ♦ If a not her FO-4700/ 5550/5700 is t o be the rela y machin e, on ly Speed Dial number s of end receiving mach ines from "00" to "99" can be entered in the re lay group. T o all ow Speed Dia l number s above "99" to be i ncluded in the relay group, stor e them in a Group Key on the FO-4700/5550/ 5[...]

Relay Re quest 81 5. Special Functions 6 Press numeric keys (not Rapid Keys) to enter Rapid Key numbers for the end receivi ng m achin e s that a re programmed i n the r elay mac hine. If you don’ t want to enter Rapid Key numbers, go direct ly to Step 7. 5 Press the ST ART key . 4 Enter the fax number of the rela y machine usi ng one of the foll[...]

Relay Req uest 82 8 Press numeric keys to enter Speed Dial n umbers ( 2-digi t number s only) for the end receiving machines tha t are programmed in the rela y machi ne. If you don’ t want to enter Speed Dial numbers, go direct ly to Step 9. 9 Press the ST ART key . 10 Press numeric keys (not Gr oup Keys) to enter Group Key numbers for end receiv[...]

Relay Re quest 83 5. Special Functions 13 Return to Step 2 to enter another rel a y group, or press ST OP repea tedly to return to the dat e a n d time displa y . Clearing a rela y gr oup T o clear a relay grou p, you need to know the 2-dig it number that identifie s it. Y ou c a n c heck the number by printi ng ou t the Relay Group List as explain[...]

Relay Req uest 84 Requesting a rela y tra nsm ission Impo rtant: T o request a relay tra nsmission , your f ax number must be entered i nto the Relay Pas scode L ist o f the relay f ax machi ne by th e oper ator of that fax machine. (Y our numbe r must a lso be ent ered in your fax machi ne as explai ned i n "Ente ring Y our Name and F ax Numb[...]

Relay Re quest 85 5. Special Functions Relay Br oadcast The FO-5700 ca n also a ct as a relay s tation. It wil l rece ive a document from a f ax machi ne requesti ng a r elay transmis sion, a nd automat ical ly broadcast it to the stations that the requesti ng machine specif ies. T o ena ble a f ax mac hine to request a rela y transm issi on, you m[...]

Relay Req uest 86 3 Ent ering : Enter a 2- digit num ber ("01" to "10" ). This ide ntifies the fax number yo u wil l ent er in the next step. Clearing: Ente r the 2-digit numbe r that identif ies the fa x number you want t o clear , and go to S tep 5. (Example ) 0 1 4 Enter the fax number of the machi ne to be adde d to th e lis[...]

Pol ling 87 5. Special Functions P olli ng Polling allows you to call anoth er fax machine and have it send a document to your machine withou t operator assi stance. I n other words, the rec ei ving fax mac hine, not the tr ans mitting f ax machine , initia tes the transmi ssion. Y ou can use yo ur fax machine to both poll and be p olled by ot hers[...]

Poll ing 88 • Enter one or more full fax numbers with t he numeric ke ys, pr es sing the ST ART key afte r ea ch full number . 3 Press th e ST A R T key . Recepti on will begin. Serial P oll ing using a Gr oup Ke y If the fax machines you want to poll have all be en programmed into one Group Ke y , you can p oll them by simply press ing that Grou[...]

Pol ling 89 5. Special Functions 4 Press 1 to se lect S ET . • If y ou are a dding pa ges to a documen t already stored, press 1 to selec t APPEND, and go to S t ep 6. 3 Press these keys: The display will show: 1 Load th e document. . 9:ME MOR Y POLL MODE ENTER #(1- 2, * ,#) 1 2 Set the re ception m ode to AUT O (press the FUNCTION ke y , 1 and 1[...]

Poll ing 90 Clearing a document T o clear a memory poll document from memory , follow the steps below: 1 Press these keys: The display will show: 2 Press 2 to se lect C LEAR. 3 Press ST AR T to clear t he docu m en t. 2 P ol ling Securi ty Polling Secur ity allows you to pr event una utho r i zed polli ng of your fax. When th is function is activat[...]

Pol ling 91 5. Special Functions System and ID numbers are 4-digit numbers which pr ovide you with an alternat e means of giving and receivin g polling pe rmission when you don’ t want to use fax n um bers. The st eps for p rogramming these numbers are de scribe d in t he followi ng pages. N ote : Syste m and ID numbe rs c an only be used if the [...]

Poll ing 92 Pr ogramming and c learing a S ystem number One 4-digit Syst em num be r can be pr ogr ammed in your fax machine for giving and rece iving pol ling pe rmission. Polli ng will ta ke place if your System number matche s the other fax machine ’ s System number or one of its ID numbers. 1 Press these keys: The display will show: 7 4 Enter[...]

Pol ling 93 5. Special Functions 3 Enter the number (4 digits) wi th the numeric ke ys. 4 Press the ST ART key . 5 Press the STOP key r e peatedl y to return to the dat e a n d time displa y . (Ex am ple ) 0 3 1 4 Storing and cl e aring ID n umber s for polling permissi on Up to f ive 4-digit ID numbers c an be pr ogramme d in your f ax machine f o[...]

Poll ing 94 3 Storing: Enter a number from 1 to 5. This number identi f ies the ID number you will enter in the next st e p. Clearing: Ente r the number which identifie s the ID num ber y ou want to cl ea r , and go t o St ep 5. (Example ) 1 4 Enter the ID number (4 digits) by pressing the numeric keys. (E xa mp le ) 0 3 1 4 5 Press the ST ART key [...]

Powe r Save Mod e 95 5. Special Functions P ower Save Mod e Power Save Mode allows you to conserve power by turni ng of f the laser print er he ater in the f ax machine. W hi le Power Save Mode is on, the laser pri nte r heater is off and incoming faxes are r e ceived to memory . When Power Save Mode is turned of f, the print er heate r turn s on a[...]

Powe r Save Mod e 96 2 Enter 34 by pressing the numeric keys. The display will show: 3 Press 1 t o select REAL TIME, or 2 to select TIMER. 34:POWER SA VE TYPE 1= REA L T IME , 2= TI MER or RE AL TIME TIME R 2 1 4 3 4 Press the STOP k ey twic e to return t o the date and time displa y . T urning on P ower Sa ve Mode when REAL TIME is selected T o tu[...]

Powe r Save Mod e 97 5. Special Functions T urning on P ower Sa ve Mode when TIMER is selected When TIMER is selec te d, Power Save Mode turns on and of f automatica lly at the ti mes you s pe cify . Follo w the steps below t o set the on and off times. 1 Press the P OWER SA VE key . The display will show: 2 Press 2 to se lect S ET . • Note: If y[...]

Powe r Save Mod e 98 4 Enter the time you want Power Save Mode to t urn of f eve ry day ( END TIME). Enter two digits fo r the hour (01 to 12) and two digits for the minute (00 to 59). When finish ed, ent er * for A .M. o r # for P .M. 8 0 0 0 Exam ple: 8:00 A.M. 5 Press the ST ART key . Note: T he above daily ti me sett ings will be i n ef f ect e[...]

Powe r Save Mod e 99 5. Special Functions 7 Enter a 1-di git number for the day each wee k you wa nt Power Sa ve Mode to t ur n on, and a 1-digit number for the day after whic h you want it to turn o ff : 0 : Sunday 1 : Monday 2 : Tue sday 3 : W edne sda y 4 : Thursday 5 : Friday 6 : Saturday Exa mpl e: P o w er S a ve Mode will tur n on fr om S at[...]

Powe r Save Mod e 100 11 Enter the ending day of the period you want Power Save Mode to be on. Enter a 2-di git number for the month (01 to 12), and a 2- digit nu m ber for the day (01 to 31) . 12 Press the ST ART key . The display will show: 0 1 0 1 Exam ple: Januar y 1s t START 13 Press 1 if you want to a ctiva te t he timer immedia tely , or 2 i[...]

Timer Operations 101 5. Special Functions Time r Oper ati ons The T imer func ti on a llows you to set up a n ope rat ion t o be performed automatica lly at a spe cif ied ti me. Up to 4 8 oper ations c an be s et at any one t im e, and the time o f each can b e set up to a week in adv an c e. Y ou can use this func tion to ta ke advantage of lower [...]

Timer O perations 102 4 Press the ST ART key . 5 Enter a t wo-digit number f or the hour (“01” to “12” ) and a two-digit number for the minute (“00 ” to “59”). 6 Press the * ke y to s e lec t A.M. or the # key to select P .M. Exam ple: 9:25 0 5 2 9 or A.M. P .M. 7 Enter a 1-di git number for the day of the op eration (skip this step[...]

Timer Operations 103 5. Special Functions 11 Adjust th e r esolutio n and or contr ast if desi r ed, a nd the n press the ST ART key . 10 Press the ST ART key . T ransmission (Continue d from Initia l proc e du r e .) 9 Dial the receivin g machine using one of the f ollowin g met hods: • Pres s a Ra pid Key . • Pre ss th e S PEED DIAL ke y and [...]

Timer O perations 104 Confidential tr ansmissi on (Continue d from Initia l proc e du r e .) 9 Enter the mailbox num ber ( 2 digits ) . (Go directly to St ep 10 if the receiving mac hine does not have mailboxes. ) (Example ) 10 Press the ST ART key . 12 Load the document and then press the ST AR T key . • The document will be scanned into memo ry[...]

Timer Operations 105 5. Special Functions 11 Dial the receivin g machine using one of the f ollowin g met hods: • Pres s a Ra pid Key . • Pre ss th e S PEED DIAL ke y and enter a Speed Dial number (if you enter l ess t han 2 digits o n the FO- 4700/F O-5550, or 3 digits on the FO-5700, press the ST ART key to comple te the ent ry). • Enter a [...]

Timer O perations 106 P ol ling (Continue d from Initia l proc e du r e .) 9 Dial the receivin g machine using one of the f ollowin g met hods: • Pres s a Ra pid Key . • Pre ss th e S PEED DIAL ke y and enter a Speed Dial number (if you enter l ess t han 2 digits o n the FO- 4700/F O-5550, or 3 digits on the FO-5700, press the ST ART key to com[...]

Timer Operations 107 5. Special Functions Serial P oll ing (Continue d from Initia l proc e du r e .) 9 Dial the r e ce iving machine s using one or more of the following methods: • Pres s one or mor e Rapid Key s. • Enter one or more Spe e d Dia l numbers , pressing the SPE ED DIAL key be fore each num ber . (If you enter less than 2 digits on[...]

Timer O perations 108 Broa dcasting (Continue d from Initia l proc e du r e .) 9 Dial the r e ce iving machine s using one or more of the following methods: • Pres s one or mor e Rapid Key s. • Enter one or more Spe e d Dia l numbers , pressing the SPE ED DIAL key be fore each num ber . (If you enter less than 2 digits on the FO-470 0/FO-5550, [...]

Timer Operations 109 5. Special Functions 12 Load the document and then press the ST AR T key . • The document will be scanned into memo ry . Relay Request (Continue d from Initia l proc e du r e .) 9 Enter the 2-digit rela y group number by pressi ng the num eric keys. 10 Press the ST ART key . 11 Adjust th e r esolutio n and or contr ast if des[...]

Timer O perations 110 12 Load the document and then press the ST AR T key . • The document will be scanned into memo ry . Canceling a t imer op eration If you need to cancel a timer opera tion befor e it is performed, foll ow the st eps below . ♦ Y ou will need to know the n um ber assi gned to the operati on in order t o cancel it. If you don?[...]

Timer Operations 111 5. Special Functions 3 Press the ST ART key . 4 Press the STOP key r epe atedly un til you return to the date and ti m e display . START STOP all -FO 4 700. bo ok Page 11 1 Fri day , Jun e 11, 19 99 1:57 P M[...]

Batc h Transmissi on 112 Bat c h T ran smi ssi on Batch t ransmissi on allows you to s tore a num ber of document s in memory for automati c transmission to one location at a set time. If you often send documents to a particular location, this functio n helps reduce telephon e line cos ts by a ll owing you to c on venient ly se nd multiple doc umen[...]

Batch Transmiss ion 113 5. Special Functions ♦ If no documents ha ve bee n st ored under a Batch Key when the time for tr ansmission arr ives, tr a nsmissio n will not take place. 1 Load the document (s). • SEND READY wil l app ear in th e displa y . 2 Press the a ppropria te Bat ch Key . • After sca nning, the m essage number assign e d to y[...]

Batc h Transmissi on 114 3 Press the ST ART key . 2 Enter the 3-digit message num ber assigned to the document. Canceing a document s tored f or batc h transmission If necessar y , you can cancel a document stor ed for a batch transmis sion before transm ission tak es place. T o d o so, you will ne ed to know t he message num ber assi gne d to the [...]

Entering and Using Program s 115 5. Special Functions Enter ing and Us ing Pr ograms If you fr equently pe rform the sa me oper ation invol ving t he sa me party , you can p rogram al l the st eps of the operati on into one Program K ey . This a llows you to perf orm the opera ti on by simpl y pressi ng tha t key . ♦ Any Rapi d Ke y which is not [...]

Entering and Using Program s 116 4 Enter a name for the program by pressing the letter entr y ke ys. (If yo u don’ t want to enter a name, go directl y to S tep 5 .) Exam ple: SHAR P A S H R P 5 Press the ST ART key . 6 If you want to includ e a timer s etting, enter a two-dig it number for the hour (“01” to “12” ) and a two-digit number [...]

Entering and Using Program s 117 5. Special Functions 11 Press the ST ART key and go to the specifi c procedure for your ope r ation (see the foll owing pages). 9 Press the ST ART key . 10 Press the * ke y or the # ke y until the desired oper ation appear s i n the display . Tr ansmi ssion ( SEND MODE) Confident ial t ransmissi on Polling Seri al P[...]

Entering and Using Program s 118 14 Adjust th e r esolutio n and or contr ast if desi r ed, a nd the n press the ST ART key . 13 Press the ST ART key . T ransmission (Continue d from Initia l proc e du r e .) 12 Dial the receivin g machine using one of the f ollowin g met hods: • Pres s a Ra pid Key . • Pre ss th e S PEED DIAL ke y and enter a [...]

Entering and Using Program s 119 5. Special Functions Confidential tr ansmissi on (Continue d from Initia l proc e du r e .) 12 Enter the mailbox num ber ( 2 digits ) . (Go directly to St ep 2 if the r e c eiving machine does not have mail boxes.) (Example ) 13 Press the ST ART key . 15 If you want the document to be sent through memory , press the[...]

Entering and Using Program s 120 14 Dial the receivin g machine using one of the f ollowin g met hods: • Pres s a Ra pid Key . • Pre ss th e S PEED DIAL ke y and enter a Speed Dial number (if you enter l ess t han 2 digits o n the FO- 4700/F O-5550, or 3 digits on the FO-5700, press the ST ART key to comple te the ent ry). • Enter a full f ax[...]

Entering and Using Program s 121 5. Special Functions P ol ling (Continue d from Initia l proc e du r e .) 12 Dial the receivin g machine using one of the f ollowin g met hods: • Pres s a Ra pid Key . • Pre ss th e S PEED DIAL ke y and enter a Speed Dial number (if you enter l ess t han 2 digits o n the FO- 4700/F O-5550, or 3 digits on the FO-[...]

Entering and Using Program s 122 Serial P oll ing (Continue d from Initia l proc e du r e .) 12 Dial the r e ce iving machine s using one or more of the following methods: • Pres s one or mor e Rapid Key s. • Enter one or more Spe e d Dia l numbers , pressing the SPE ED DIAL key be fore each num ber . (If you enter less than 2 digits on the FO-[...]

Entering and Using Program s 123 5. Special Functions Broa dcasting (Continue d from Initia l proc e du r e .) 12 Dial the r e ce iving machine s using one or more of the following methods: • Pres s one or mor e Rapid Key s. • Enter one or more Spe e d Dia l numbers , pressing the SPE ED DIAL key be fore each num ber . (If you enter less than 2[...]

Entering and Using Program s 124 15 Press the ST ART key Relay Request (Continue d from Initia l proc e du r e .) 12 Enter the 2-digit rela y group number by pressi ng the num eric keys. 13 Press the ST ART key . 14 Adjust th e r esolutio n and or contr ast if desi r ed, a nd the n press the ST ART key . 0 1 RESOLUTION Q CONTRAST (E xa mpl e) 16 Pr[...]

Entering and Using Program s 125 5. Special Functions 15 If you want the document to be sent through memory , press the ST A RT key . If you want the document to be sent directl y from the feeder , press the DOCUMENT key . (This is not possible if you included a timer setting .) 16 Press the STOP key r epe atedly un til you return to the date and t[...]

Entering and Using Program s 126 13 Press the ST ART key . 14 Adjust th e r esolutio n and or contr ast if desi r ed, a nd the n press the ST ART key . 15 Press the ST ART key 16 Press the STOP key r e peatedl y to return to the dat e a n d time displa y . RESOLUTION Q CONTRAST Being P olled ( Memory polling) (Continue d from Initia l proc e du r e[...]

Entering and Using Program s 127 5. Special Functions Clearing a Pro gra m Key T o clear a Progr am Key , foll ow th ese ste ps: 1 Press these keys: The display will show: 2 Press 2 to se lect C LEAR. 2 (Example ) 14 Adjust th e r esolutio n and or contr ast if desi r ed, a nd the n press the ST ART key . 15 Press the ST ART key 16 Press the STOP k[...]

Entering and Using Program s 128 4 Press the ST ART key . 5 Press the STOP key r epe atedly un til you return to the date and ti m e display . Using a Pr o gram Ke y Follow the steps below to perform a programmed operati on. 1 If this is a t r ansmissi on or memory polling opera tion, loa d the document. 2 Press the a ppropria te Pr ogram Key . (Ex[...]

Entering and Using Program s 129 5. Special Functions Canceling a pr ogrammed timer ope ration If a Program Key has be en pr e ssed for a timer o peration and you nee d to can ce l the opera t ion befo re i t is perfor med, fo llow the ste ps belo w . Not e: This procedur e will not w ork for a document s tored for a batch transmi ssion. T o can ce[...]

Duplex Scanni ng for Two-sided Documen ts 130 Dupl e x Sc anni ng f or T w o-side d Docum ents T o transmit or copy documents whi c h have print ing or gra phics on both sides of the page or pages, use Duplex Scanning. W ith this function, you simply feed the do c ument (a ll pa ges) thr ough th e machine onc e, turn the st ack of page s over , a n[...]

Duplex Scanning for Two-sided Docum ents 131 5. Special Functions 3 Perform all steps of the desired copy or memory transmission . 4 When all pa ges of the document have been sc anned, t urn the stack ov e r (do not change the page order ) and load it aga in . 5 Press the ST ART key . START all -FO 4 700. bo ok Page 13 1 Fri day , Jun e 11, 19 99 1[...]

Pr int Ho ld 132 Prin t Hold If desired , you can have the fax hold all received doc uments in memory instead of immedia tely printin g them out. When you ente r the cor rect Print Hold c ode, the documents will pr int out. Pr ogramming the P rint Hold code T o use Pri nt Hold, you must f irst p r ogram a 4-digi t Print Hold code . Follow the steps[...]

Prin t Ho ld 133 5. Special Functions T urning on Pr int Hold T o turn on the Pri nt Hold function, set Option Setti ng 30 to YES. This procedure is e xplaine d in C hapter 6, Optional Se ttings . N ote : The Pri nt Hold f unction c annot be t urned on w hen Po wer Save Mode is on. Printing out receiv ed documents When the Print Hold function is tu[...]

Department Co ntrol 134 Depar tment Contr ol Department Control is used t o limit u se of t he fax machine to authoriz ed user s. Whe n it i s activate d, a depar tment c ode must be entered be fore a n o peration can be perf ormed. ♦ Depar tment Control can only be act ivated by your Sharp deale r . If you want to use this fu nction, contac t yo[...]

Department Control 135 5. Special Functions 3 Ent ering : Ente r a 2-digit number from “01” to “ 30” wi th the numeri c keys. This number ide ntif ies the Department Code tha t you will enter in the next step. Clearing: Enter the 2-digit number that identif ies the Depar tment Code you want to clear . 4 Ent ering : Ente r a Department Code [...]

Department Co ntrol 136 8 Ret urn t o St ep 3 to en ter (or cle ar) another Departmen t Code, or press the STOP key one or more tim e s unt il you return to the date and ti m e display . Accessing the machine When Department Control is a ct ivated, you must enter your Department Code be f ore performin g an operation. N ote : Y ou do not have to en[...]

Blocking Reception of Unwanted Faxes 137 5. Special Functions Bl oc k ing Re ce ption of Unw anted Faxes The Anti Ju nk Fax f unction allows you to block r eception of fa xes from par ties which y ou specify . This s a ves paper by not p r inting out unwanted " junk" faxes. T o use t his functio n, f ir st turn it on by s e tt ing Option [...]

Blocking Reception of Unwanted Faxes 138 3 Ent ering : Ente r a 2-digit number from “01” to “ 50” wi th the numeri c keys. This number ide ntif ies the fax number that you will ente r in th e n ext step. Clearing: Ente r the 2-digit numbe r that identif ies the fa x number you want t o clear , and go to S tep 5. 4 Enter the fax number . 5 P[...]

Telephon e Billing 139 5. Special Functions T ele phone Billing If you are on a PBX, you c a n have the fax machin e send a code to t he PBX that identif ies the sender for billing purpose s e ach tim e a fa x is sent. T elephone bill ing is possib le in two ways: using Departm ent Control and by direct bil ling code entry . Using Department Contr [...]

Teleph one Billing 140 1 Load the document (s). • If y ou are usi ng Normal Dia ling, press the SP EA KER key or pic k up a n exte nsion phone conne cted to the same l ine. • SEND READY wil l app ear in th e displa y . 2 Enter the code to acces s an outsi de line (max. of 3 digit s) . 3 Flip down t he Rapid Key ove rla y a nd press the Z key , [...]

D is tin ctive Rin g 141 5. Special Functions Di stinc tiv e Ring Important: ♦ T o us e distinc tive ring, you must subsc ri be to a distinc tive ring se r- vice f rom you r loc al p hone company . ♦ Y our fax machin e may not be compat ible with some dist inctive ring servi ces. Distinct ive ring is a s e rvice of fered by some local telephone[...]

Di st inc t iv e Rin g 142 3 Press a number from 1 to 3 to s elect the ring pattern be low th at matche s your s econd number ’ s r ing pa ttern. Or , pr ess 4 to h a ve your fa x automatica lly answer your nor mal telephone numbe r . Press 5 to turn of f the di stin ctive r ing f unction. RING P A TTERN 1 T wo short rings RING P A TTERN 2 One sh[...]

143 6. Optional Settings 6. O ptional Se ttings The option setting s let you customize the fax machine to be tte r suit your n eeds. An initi a l sett ing has be en made f or eac h o ption a t the fact ory . T o change a setting , follow the steps below to access the option, and then change the sett ing as explained in the op tion setting list that[...]

Optional S ettings 144 4 Af te r e n te r i ng a se le ct i on , th e subsequent opti on s ett ing will appear in the di splay . T o retur n to th e date and ti me displa y , press th e ST OP ke y twice. Option Settings Setting 01: FINE RESOLUTION PRIO RI T Y This option set s the default resolut ion (the resolut ion use d if a setti ng is not made[...]

Optional S ettings 145 6. Option Settings Setting 04: AUT O LISTING Press 1 ( YES) to have the fax machine automatica lly print an Activity Report once every 30 send/ r e c eive opera tion s. (The report can still be printed on demand at any time .) Press 2 (NO) to turn the function of f. ♦ Init ial setting: 2 Setting 05: T RANSACTION REPOR T PRI[...]

Optional S ettings 146 Setting 08: S ECURITY SELECTION Press 1 (ON) to tu r n poll ing se curity o n, or 2 ( OFF) to turn it off . ♦ Init ial setting: 1 Setting 09: ERROR CORRE CT ION MODE (ECM) Press 1 (YES) to have any distorti ons in a tran smis sion due to noise on the tele phone line co rrec ted b efo re print - out at the rece iving end. Th[...]

Optional S ettings 147 6. Option Settings Setting 14: RE CEIVE REDUCE This setti ng is used to reduce rece ived docu ment s sl ightly be fore printin g t o ensure that data o n the e dges ar e not cut o ff. Press 1 (AUTO) for aut omatic reducti on, or 2 (100%) for no r eduction. ♦ Init ial setting: 1 Setting 15: IMAGE MEMO R Y PRINT Press 1 (YES)[...]

Optional S ettings 148 Note for FO-4700 : This s etting will onl y appear if your dea ler ha s install ed the paper cassett e opti on a nd Option Setting 33 ( Seperate Mo d e) is tur n ed off. Note for FO-5550/FO-5700: This settin g wil l not a pp ear if Option Setting 33 (Separ ate Mode) is turned on. ♦ Init ial setting: 1 Setting 17: RETRANSMIS[...]

Optional S ettings 149 6. Option Settings Setting 21: AL ARM VOLUME This sets the volume of the beep sound tha t alerts you to error conditi ons and informs you that operati ons ha v e been completed. Press 1 for HIGH, 2 for LOW , or 3 fo r OFF . ♦ Init ial setting: 2 Setting 22: DIAL MODE This sets th e dial mode. Pre ss 1 if you are on a touch-[...]

Optional S ettings 150 Setting 26: T ELEPHONE BILLING CODE This se tti ng all ows you to use Depar tment C odes or direct bil ling codes for telephon e bill ing on a PBX. (Y our dealer must fir st activat e Department Control or direc t billi ng code entry .) Pres s 1 to tur n telephone bi lling on, or 2 to turn it of f . ♦ Init ial setting: 2 If[...]

Optional S ettings 151 6. Option Settings S et ting 29: VER I F ICA TI O N ST AM P Press 1 if you w ant the fax ma chine t o sta mp each origina l docu ment page as it is sc anned . After sc anning, you ca n check to s ee if al l pag es have been st amped to ve rify tha t no double f eeds occur red. Press 2 to tur n the f unction off. N ote : T o u[...]

Optional S ettings 152 Setti ng 33: SEP ARA TE MODE If desi re d, you c an have the fa x draw a shee t of pa per fro m the pap er tr ay after each fax re ception. By loa ding colo red (or lar ge) paper in th e paper tray , each co lored shee t drawn will act as a separ ator that make s it easy to disting uish where one mul ti-pa ge document ends an[...]

153 7. Printing List s 7. Printi ng Lists and Rep or ts Y ou c an print lists showing s e ttings and i nformation entered in the fax. Y ou c an al so print out reports on recent acti vity and i ndividual operati ons after t hey a re comple ted. The l ists a nd repor ts a re describ ed on the following pages . T o print a li st, foll ow the steps be[...]

Printing Lists and Reports 154 Ac ti vi ty Rep o r t (Li st 01 ) This report shows information on your most rec ent ly performed send and re ceive operatio ns (a combine d maximum of 30 o pe ration s ca n appear). The report is di vided into two parts: t he SEND REPOR T , which shows informa tion on transmiss ions, and the RECEIVE REPOR T , whi c h[...]

Printing Lists and Reports 155 7. Printing Lists TYP E CONF . T X - A co nfident ial ope rat ion was pe rformed. REL A Y T X - A re lay oper ation w as perf ormed. (T) - A timer opera tion wa s perfor med. (D ) - The doc ument was sent di rectly fr om the feede r , not from me mory . NOTE O K - T ransm ission/recep ti on was norma l. P. F A I L - A[...]

Printing Lists and Reports 156 Timer List ( List 02) This list shows the timer operations tha t are curren tly set. T eleph one Number List (List 03) This lis t shows the fa x numbe rs th at have been pr ogrammed for automatic dia ling. Rela y Gr oup List (List 0 4) This list shows the rel ay groups that have been progra mmed. all -FO 4 700. bo ok [...]

Printing Lists and Reports 157 7. Printing Lists P a ssc od e L i st (L i s t 05) This list shows set tings made for poll ing securit y , your name and fax number as programmed i n the fax mac hine, a s ample of the header printed a t the top of ev ery pa ge you trans mit (HEADER PRINT), and the numbers enter ed in the relay passco de lis t. Option[...]

Printing Lists and Reports 158 Pr ogram and Gr oup Lis t (List 0 7) The top par t of this l ist shows the programs t ha t have been e nt ered. The bottom part shows the fax numbers that ha ve been programmed into Group Keys. Batch T ra nsmission Li st (List 08) The Batch Tra nsmissio n List s hows the doc uments t ha t ar e c urrentl y stored f or [...]

Printing Lists and Reports 159 7. Printing Lists Department Usage List ( List 09) This list shows tota l transmis sion time and pages tran smitted (including pol ling time and p ages polled) fo r each department during the period indi cated on the list. The infor mation is only availa ble if Department Control has been a ctivate d. The botto m part[...]

Printing Lists and Reports 160 Anti J unk Number List (List 1 1) This list shows the fax numbers from which recept ion is not al lowed. T ransacti on Report This report is printed out automat ically afte r an op e ra tion is completed to allow yo u to che ck the r esult. The f ax machi ne is set at the fa ctory to print out the r eport onl y when a[...]

161 8. Maintenance 8. Ma in tena nce Cl eani ng t he Scann ing Gl a s s and R o lle r s Clean the readi ng g la s s and rolle rs freque ntly to ensur e the qual ity of your transmitt e d images a nd copies. 1 Open th e ope ration p anel. • Squeez e the rele as e mar k ed P ANEL RELEASE and pull up. 2 Wi pe the scanni ng glas s, whit e backplat e,[...]

The Housing 162 Th e Hou sing Wi pe the ext ernal parts a nd sur face of the machine with a dry clo th. Caution! Do not us e be nzene o r thi nner . The se sol vents may damage or discolor the machine. Re placi ng the V e rifica tion Sta mp If you are using the V erific ation Stamp functio n, you will ne ed to rep l ace th e ink cartr idge in the s[...]

Replacing the Verification Stamp 163 8. Maintenance 3 Insert the new ink cartr idg e into the machine ( make su re that t he tab is facing out). 4 Replace the ori ginal document OUT tray . all -FO 4 700. bo ok Page 16 3 Fri day , Jun e 11, 19 99 1:57 P M[...]

164 9. T r oub lesh ooting Pr obl ems a nd So luti ons Line err or Pr oblem Solution LINE ERROR appe ar s in the displa y , and /or a tr ansa ction report is printed out wit h COM. E- and a n umber from 0 to 31 in t he NO TE column. T r y the tr an saction agai n. If t he err or persi sts , check the f ollo wi ng: • Ch ec k t he hooku p . The cor[...]

Problems and Solutions 165 9. T rouble- shooting Dialing and transmission prob lems Pr oblem Solution Dial in g is not possi b l e. • Make sure the po wer c ord is prop erly plugg ed into a po wer outle t. • Mak e sure t hat the teleph one l i ne is pro perly connec t ed t o both the TEL. LINE j ack a nd the w all ja ck. • Mak e sure th at t [...]

Proble ms and Solut ions 166 Reception and copy ing pr oblems Pr oblem Solution The f ax mach ine do esn’t recei v e do cuments autom ati cally . • Mak e sure t hat the rec ept i on mode is set to A UT O. If y ou subscri be to a dist incti v e ring ser v ic e, mak e sure t hat the Disti ncti v e Ri n g function is set to the corr ect ring patte[...]

Problems and Solutions 167 9. T rouble- shooting The quali t y of cop i es i s poor and/or b lac k sp ots appear . • An y di r t or materia l on th e scanning glass will cause spo ts to a ppear o n copi es and tra nsmitted f axes . Clean the scanning gl ass as expl ained in Chapte r 8. Dots appea r at regul ar int er v a ls on receiv ed docum ent[...]

Mess ages and Si gnals 168 Mes sages an d Sig nals Displa y messages CHECK TRA Y/ CASSETTE Thi s indic ates that a paper jam has occu r r ed in the tra y or casset te , or tha t the casse tte is not ins tall ed properl y . CONF REFUSED A con fidenti al tr ansm issi on has bee n den ied beca use you entered a n incorr ect mai lbo x n umber f or a ma[...]

Mess ages and S ignal s 169 9. T rouble- shooting NO RELA Y FUNC A rela y reques t has bee n denied becau se the other machine does not ha ve a rel ay broad cast func tion, i ts me mor y is full, or it is not a S har p mac hin e. ONHOOK DIAL MO DE The SPEAKER k e y has been pr essed and the f ax machine is wai t ing f or y ou to dial. P APER J AM T[...]

Mess ages and Si gnals 170 Audi ble signals Conti nuous to ne 3 seconds Indi ca tes the end of tr ansmi ssion, rece pt i on, or cop ying. Int er mittent tone (3 b eeps) 5 seconds (1 second on, 1 second off ) Indi ca tes i nco mplete tr an smissi on, rece pt i on, or cop ying. Rapid i nte r mitt ent tone 35 sec onds (0.7 sec onds on, 0.3 s econds o [...]

Clearing Paper Jams 171 9. T rouble- shooting Cl earin g P a per Jams Clearing a jammed document If the ori ginal doc ument doesn’t feed pr operly du r ing t ransmissi on or copying, or REMO VE ORIGI NAL(S) appe ars in the displ a y , first t r y pressing the ST ART k ey . If the docum ent doesn ’t feed o ut, open the operati on panel a nd r em[...]

Clearing Paper Jams 172 Clearing ja mmed printi ng paper If the printing pa per jams, P APER JAM will appear in the displa y . Follow the steps below to c l e ar the jam. 1 Press the green release and open the print compart ment cover . • Caution ! The fusing unit inside the print compartm ent becomes very hot duri ng operation. Be caref ul not t[...]

Clearing Paper Jams 173 9. T rouble- shooting 4 Open the black cover (hinge d on the left) at t he bot tom of the co mp ar tm ent . If jamm ed p aper is visible , remove it. 3 If the j ammed paper isn’ t vi sible, remove the toner cartr id ge a nd then the drum ca rtridge . 5 Close the black cove r . Reinsert the drum cartridge and then the toner[...]

Clearing Paper Jams 174 7 Replace the p aper c assette . 6 If you have a paper casset te and the display sti ll indicate s that paper is jammed, op e n the c assette and remove the jammed paper . all -FO 4 700. bo ok Page 17 4 Fri day , Jun e 11, 19 99 1:57 P M[...]

FCC Reg ul atory Inf o r mation 175 FC C Re gula to ry Inform ation This equ ipme n t co mplie s with FCC rules, Part 68. On this equ ip ment is a label that c ontains , am ong ot her inf orm ation, the FCC Re gis trati on Num ber a nd Ringe r Eq uivalence Nu mbe r (REN) for this e quip m ent. If requested , this inf ormati on mu st be prov ided t [...]

176 S H A R P Date Revised: Da te Issued :May. 28, 1999 MA TERIAL S AFETY DA T A SHEET (1/2) MSDS No. B-1020 S e c t i o n 1 . P r o d u c t I d e n t i f i c a t i o n P r o d u c t : FO- 47ND / DUNT-4 55BSCZZ (T one r Cartridge) S e c t i o n 2 . S u p p l i e r ' s N a m e a n d A d d r e s s Shar p Corporati on 22-2 2 Nagaik e- cho, Abeno-[...]

177 S H A R P Date Revised: Da te Issued : May. 28, 1999 MA TERIAL SAFETY DA T A SH EET (2/ 2) MSDS No. B- 1020 Signs and Sy mptoms of E xpos ure : No sy mptoms expec ted with inten ded use. Medical Condit ions Ge nerally Aggra vated by Exposur e : None Emerge nc y and Fi rst Aid Procedur es : I nhalat ion - - - If sym ptom s ar e experienced, r em[...]

178 T ransmitt ing documents Normal Di aling (1) Normal Di aling (2) Direct Ke ypad Dialing Rapid Ke y Di al i ng Speed Diali ng Rediali ng REDIAL START Not e: Steps which ar e opti onal ar e enclos ed in a dot ted fram e: Q UICK REFERENCE GUID E RESOLUTION Load documen t RESOLUTION Lift hand set or pres s SPEAK ER Di al (pre ss numer ic ke ys) Wa [...]

179 all -FO 4 700. bo ok Page 17 9 Fri day , Jun e 11, 19 99 1:57 P M[...]

180 T ransmisión de documentos Marc ació n norma l ( 1) Marc ació n norma l ( 2) Marc ació n dir ect a c o n el t ecla do Marc ació n con Te c l a s R á p i d a s Mar cación V eloz Re marcac ión REDIAL START No t a : El mar co pu nt eado s i gn i f i c a que el pr oce dimi ent o puede se r opc ion al: GUIA DE CONSUL T A RAPID A RESOLUTION C[...]

181 A Activi ty Report , 154 Auto L isti ng , 145 Alarm vol um e , 149 Anti J unk Fax , 137 , 14 8 Anti J unk Num ber L ist , 160 Audible sig nals , 170 Auto Cov e r Sheet , 14 6 Auto re c epti on mode , 62 , 63 Auto-dia l numbers, progra mmin g , 41 B Batch page nu mberin g , 60 Batc h tran smi ssi on , 112 - 114 Bat c h Trans mi ssi on Li st , 15[...]

Index 182 I Image Memory Pri nt , 14 7 J Jam s, cl earin g , 171 - 17 4 L Lett ers, ente ring , 28 Line error , 164 LINE IN USE light , 8 Loadi ng the document , 36 M Manual recepti on mode , 62 , 63 Memory Checki ng document s in , 56 , 64 Sending fa xes from , 47 Substi tute recep tion to , 64 Memory retra nsmissi on , 55 Multi TT I , 149 N Norma[...]

Index 183 TEL. SET j ac k , 15 Tele phone Conn ectin g , 15 Tele phone billin g , 139 Tele phone Bil li ng Code , 150 Tele phone line cord , 15 Tele phone lin e s tat us, c hec kin g , 54 Telephone Num ber Li st , 156 T im e, s ett ing , 30 Ti me r , 101 Ti me r List , 156 Toner cartridge Install ing a n d replac ing , 19 - 23 Toner cartr idge i nd[...]

NO TICE BE SUR E TO ASK Y O UR A UTHO RIZED S HARP DE ALER ABOUT T HE W A RRANTY THA T Y OUR SELLING DE ALER EXTE NDS T O Y OU . In order to assure y ou, the end-use r , of w arra nty protection , S har p e xtends a lim ited w arra nty to each of i ts authoriz ed dea lers and, in tur n, requires each o f its authori zed deal ers to e xte nd its own[...]

SHARP E LECTR ONICS CORP O RA TION Sha rp Pl az a, Mahw ah, Ne w Je rse y 0743 0-213 5 SHAR P CORPORA TIO N P RINTE D IN THAILAND (TIN SE3926XHZZ) F OR Y OUR RE COR DS Please record the model num ber and serial number belo w , for easy ref erence, in case of loss or theft. These numbers are located on the rear side of the unit.Space is al so prov i[...]