Sharp FO-4700 manual

OPERATION MANUAL FACSIMILE MODEL FO-4700 FO-5700 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6. Option Settings 7. Printing Reports and Lists 8. Maintenance 9. Troubleshooting FO-4700/FO-5700 FACSIMILE[...]

1 T ransmitting document s Normal Diallin g Direct K e ypad Dialling Rapid K ey Dialling Speed D ialling Redialling REDIAL START Note: Steps which ar e opt ional ar e enclosed in a dotted fr ame: QU ICK REFERENCE GUIDE RESOLUTION Load documen t RESOLUTION press SPEAKER Dial (press numer ic keys) Wa i t fo r rece ptio n to ne Hang u p Load documen t[...]

2 Intr oduct ion W elcome, and thank you for choosing a Shar p facsimile machine! The featur es and sp ecifica tions of your n ew Sharp fa x machine a re sh own bel ow . Note: This fascismile machine is Y ear 2000 compliant. *Bas ed o n ITU -T T e st Cha rt #1 at stan dard reso lutio n in Shar p s pecial mod e, excluding time for protocol signals ([...]

3 Automatic docu ment feeder 50 pages max. (A4 paper) Paper capa city 250 sheets (50 0-sheet cassette av ailable as option ) Compre ssion scheme MMR, MR, MH, Sharp (H2) ( FO-5700: Al so supports JBIG) Halftone (gr eyscale) 64 level s Applicab le te lephone lin e Public switched telephone network Compat ibil ity ITU-T (CCITT) G3 mo de Printi ng reso[...]

4 Power c onsumptio n Standby: 10 W Maximum: 740 W Dimensions W idth: 460 mm De pth: 385 mm Heig ht: 270 mm We i g h t Approx. 12.6 kg As a p art of o ur po licy of c ontinu ous impr oveme nt, SHARP reserv es th e right t o make design a nd specification changes for prod uct improvement without prior notic e. The performan ce specifi cation figures[...]

5 When usi ng your fas cimile equ ipment, basi c safet y precaut ions should al ways be fol lowed to re duce the ris k of fire , electr ic shock and in jury to pe rsons, inc luding the foll owing: • Do not disassembl e this mach ine or at tempt any pr ocedures not descri bed in thi s manual. Ref er all s ervicing to qualif ied servic e personne l[...]

6 • A void using a t elephone ( other th an a cordl ess ty pe) durin g an elec- trical st orm. The re may be a rem ote risk of e lec tric shoc k fro m ligh tning. • Do not use a tel ephone to r eport a ga s leak in the vi cinity of the leak. • The socket- outlet must be i nstalled ne ar t he e quipment and m ust be easily acces sible. Importa[...]

7 W ARNING NOTICE: NO calls can be made t o or from thi s fax during a mains po wer fai lure. W ARNING: Austral ian Communicat ions Author ity (ACA) regulat ions state that no unauthoris ed changes or modifi cations to t his equipment are permi tted. Note: Complie s with ACA and NZ TELECOM stand ard AS/ NZS3548 rega rding emission of electromagne t[...]

8 Impor tant N otice For New Zealand Users Please n ote: The gran t of a T eleper mit for any it em o f te rmin al eq uipm ent indica tes only t hat T elecom has acce pted that the item c omplies with the mi nimum condit ions for c onnection to it s network. It indica tes no endorsement of the produc t by T elecom, nor do es it provide any sort o f[...]

9 T able of Contents QUICK REFERENCE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Introducti on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Important safety inf ormatio n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Important Noti ce For New Zealand Users . . . . . . . . . . . . . . [...]

Table of Contents 10 4. Making Copie s . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 5. Spec ial Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Broadcasti ng . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Confident ial Operat ions . . . . . . . . . . . . . . . [...]

11 1. Installation 1. Inst all at ion Unpacking Chec klist Before s etting up , make sure yo u have all of the foll owing items . If any are missing , contact your dea ler . T elephone line c ord T one r cartridge Rapid K ey labels Document OUT tra y Oper ation manua l Receiv ed document tr a y Po w e r l e a d P aper siz e labels Dru m car tri dge[...]

A Look at the Op eration Pane l 12 LINE IN USE CHANGEO VER POWER SA VE RESOLUTION ST AND ARD FINE SUPER FINE HALF TONE ST A TUS CHECK 1 4 5 8 9 10 6 7 2 3 Display This dis plays messa ges and prompts during oper ation an d programming . LINE IN USE light This li ghts when th e fax machin e is usin g the telepho ne line. ST A TUS CHECK light This li[...]

A Look a t the Oper ation Panel 13 1. Installation Paper out i ndicator This lights when t he fax machine is ou t of paper , o r when the received document t ray is not properl y instal led. If the machin e has a pape r cassett e, the indicat or blinks when one of t he paper s ources (t ray or cassett e) is out of paper , and lights steadily when a[...]

A Look at the Op eration Pane l 14 CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 01 09 17 25 02 10 18 26 03 11 19 04 12 20 05 13 21 06 14 22 07 15 23 08 16 24 27 28 29 30 31 32 CLEAR SP SHIFT SPACE A I Q Y B J R Z C K S D L T E M U F N V G O W H P X 33 41 CONTRAST SEARCH DIAL 34 42 PAGE COUNTER 35 43 CONFIDENTIAL 36 44 TI[...]

A Look a t the Oper ation Panel 15 1. Installation RELA Y key Press t his key to send a d ocument to a nother Shar p fax machine a nd have that machine i n turn relay the document to one or more end receivi ng machi nes. LIFE key Press t his key , followed by 1 , to ch eck the to tal number of pages printe d by the fax machine . MEM. ST A TUS key P[...]

A Look at the Op eration Pane l 16 123 456 789 0 ABC GHI DEF FUNCTION COPY DOCUMENT DUPLEX SCAN BROADCAST STOP START REPORT SPEED DIAL REDIAL SPEAKER JKL MNO PQRS TUV WXYZ PRIORITY 27 28 29 30 33 35 36 37 38 39 34 31 32 Dial keypad (numeric keys) Use th ese keys t o dial and program fax numbers. FUNCTION key Press t his key to selec t various speci[...]

A Look a t the Oper ation Panel 17 1. Installation DUPLEX SCAN key Press th is key to trans mit or c opy a two-s ided document . REDIAL key Press th is key to automat ically r edial th e last numbe r dialed . SPEAKER key Press th is key when t ransmitt ing a docume nt by Normal Di aling to listen to the line and verify t he respons e of the rece iv[...]

Connectio ns 18 Connections P oints to keep in mind when setting up ♦ Do not pl ace the m achine in direct s unlight. ♦ Do not pl ace the mach ine nea r heaters or air cond itioner s. ♦ Keep dust away from th e machin e. ♦ Insta ll th e ma chin e on a lev el sur fac e. Connecting t he power cor d Connect t he female e nd of the pow er lead [...]

Connecti ons 19 1. Installation Connecting the tel ephone li ne cord Insert one end of t he telep hone line cord i nto the ada pter . I nsert t he other end of the line cord into the socke t on the back of the fax marked TEL. LINE. Plug t he adapte r into t he telepho ne socket on the wall . Note: The fax machine i s set for tone dialling. If you a[...]

Connectio ns 20 Attac hing the document OUT tra y Insert the protr usion on t he right side of t he machine i nto the ho le in the rig ht side of the documen t OUT tray as shown, th en bend the tray slight ly and insert so that the protrusi on on the left side of the machine goes int o the hole on the lef t side of the documen t OUT tray . Pull out[...]

Connecti ons 21 1. Installation Connection t o a computer (option) Note: This function is available as an optio n. If you wish to use it, consult your dealer to have the PC in terface board install ed. If des ired, you can connec t the fax machi ne to the parall el port of any compat ible computer . Once you ha ve insta lled the provided pr inter s[...]

Connectio ns 22 Note: The message PC PRINTING will appear in t he display when the fax machi ne prints a print job fro m your computer . While this message appears, you will not be able to u se the operation panel o f the fax machine. 4 Press th e panel keys as sh own to set Opti on S ettin g 31 (PC I nterf ace Mode) to ON. ( The option settings ar[...]

Installi ng the Print Cartrid ges 23 1. Installation Installi ng the Print Car tridges Follow th e steps be low to inst all or repl ace the tone r and drum cartri dges. ♦ The initial starter toner cartr idge included with t he fax mac hine can print a minimum of 300 0 A4-size pa ges (4% cove rage of ea ch pag e). ♦ The repl acement toner ca rtr[...]

Installi ng the Print Cartrid ges 24 3 If you are r eplacing th e drum cartri dge, remove t he old cartridge and dispo se of it accord ing to loc al regulat ions. 4 Re m o ve t h e ne w d ru m c a r tr i dg e f ro m its pac kaging. • Caution! Excessi ve exposur e to light will damage the drum car- tridge . Install t he cartr idge promptly after r[...]

Installi ng the Print Cartrid ges 25 1. Installation 6 If y ou a re in stall ing a new t one r cartri dge, remove t he new tone r cartri dge f rom its packaging . Shake as indicat ed by the a rrows to di stribut e the toner eve nly w ithin the cart ridge . • If the toner is still lumpy after shak- ing, the gears in the cartri dge may make a not i[...]

Installi ng the Print Cartrid ges 26 9 Reset th e toner counter by pres sing the LIFE key (flip up the Rapid Key overlay ), 2 , and the ST AR T key . LIFE V 2 START 8 Close the print compart ment co ver . • Press do wn on the dot markings a t the left edge to m ake sure the cover is compl etely cl osed. 10 Reset th e drum cou nter by pr essing th[...]

Installi ng the Print Cartrid ges 27 1. Installation When to replace the toner cartridge When the to ner cart ridge near s empty (about 100 pages can s till be printe d), the ton er cartr idge i ndicator on the operati on panel wil l blink. When the t oner cart ridge is empty , the toner cartr idge indi cator will li ght steadil y and REPLACE T ONE[...]

Loading P rinting Paper 28 Loading Printing P aper Y ou can load up t o 250 sheet s of A4-siz e paper ( 60-80 g/m 2 ) in the paper tr ay . Y ou can loa d up to 500 sh eets o f paper in th e paper cassett e. The paper cassett e is avail able as a n option. T o have t he casset te instal led, consul t your de aler . Loading paper in the pa per tr ay [...]

Loading P rinting Paper 29 1. Installation 3 Replace t he rec eived document tray . • The rece ived documen t tray must be att ached for the fax mach ine to operat e properl y . Loading paper in the paper casset te (if instal led) 1 Grasp the hand-h old on t he casset te and pull out th e cassett e until it st ops. all-FO4700.book Page 2 9 Friday[...]

Loading P rinting Paper 30 2 Push the p ressure p late down un til it lock s int o po sitio n. 3 Place a s tack of pa per in the cass ette, print s ide up. • Make sur e th e st ack of p aper is not higher than the t wo tabs on the paper guide an d the two metal tabs. If it is, remove s ome of the p aper . 4 Push the cas sette back int o th e mach[...]

Entering Y our Name and Fax Num ber 31 1. Installation Entering Y our Name and F ax Number Before yo u can begin using t he fax machine, you must pro gram your name and fa x number . Onc e you progr am this inf ormation, it will appear a utomatical ly at th e top of ea ch fax page you send. Note: Make sure the display sho ws the dat e and time b ef[...]

Enterin g Your Name and Fax N umber 32 5 Flip the Rapid Key overlay down (if it is up), and e nter your name by pressi ng the appropr iate let ter keys as shown belo w . (Max. o f 24 charact ers.) Example: SHARP = ♦ Press t he SP A CE key to e nter a space. T o change c ase, press the SHIF T key . ♦ T o clear a mistak e, press the CLEAR ke y . [...]

Entering Y our Name and Fax Num ber 33 1. Installation 6 Press the ST AR T key . The displ ay will sh ow: 7 Press the STOP key twice to ret urn to the date and tim e display . 4:D A T E &TIME SET MO DE PRESS ST AR T KEY START STOP STOP all-FO4700.book Page 3 3 Friday, Octobe r 8, 1999 11:10 AM[...]

Setting th e Date an d Time 34 Setting the Dat e and Time The date a nd time appear in the display , in reports, a nd at the t op of each page you t ransmit. Set the date and t ime by pressi ng the keys on the oper ation pane l as shown b elow . Note : Make sure the disp lay sho ws the date and tim e before beginnin g a prog ramming opera tion. If [...]

Setting the Date an d Time 35 1. Installation 5 Ente r a two -digi t nu mber for the hour (“00” to “23”) and a two-digi t number for the m inu te (“ 00” to “59 ”). 6 Press t he ST AR T key to start the clock. Note: This fax mach ine is Y ear 2000 compliant. Examp le: 9:25 0 5 2 9 7 Press the STOP key twice to ret urn to the date and[...]

Volum e Adjust ment 36 V olume Adjustm ent Y ou can adjust the v olume of t he speak er an d r inger using the UP and DOWN keys. Speaker 1 Press the SPEAKER key . 2 Press t he UP or DOWN key . 3 When the di splay shows the desir ed volume level, press the SPEAKER key to tu rn of f th e speak er . Displa y: SPEAKER SPEAKER DO WN UP or SPEAKER VOLUME[...]

Volum e Adjus tment 37 1. Installation Ringer 1 Press the UP or DOWN key . (Make sure th e SPEAKER ke y ha s no t bee n pressed .) • The ring er will r ing once at t he select ed level , then the date and time will reapp ear in th e di splay . 2 If you sele cted RINGER OFF: OK?, press t he ST AR T key . Displa y: 4:RINGER V OLUME LO W 4:RINGER V [...]

38 5.0" (128 mm) 5.8" (148 mm) 11" (279 mm) 17" (432 mm) 14 lbs. (52 g/m²) 36 lbs. (157 g/m²) 14.3" (364 mm) 10.1" (256 mm) 20 lbs. (80 g/m²) 2. Sending Documents T ransmittable Documents Size and w eight The size and weig ht of docume nts that you can l oad in th e document feeder depen d on whether you load one pa[...]

Transmi ttable Doc uments 39 2. Sending Documents Maxim um scanning area The area of the document that the fax machine can scan i s slight ly smaller than the act ual doc ument s ize. An y letters or graphics outside this ar ea will no t be scann ed. Maximum scanning width: 210 mm Maximum scanning length: The length o f the doc ument minus 4 mm fro[...]

Loading th e Docum ent 40 Loading the Document Up to 50 A4-sized pages (20 B4-sized pages) can be placed in the feeder at one time. The p ages will automatical ly feed into the machine starti ng from the botto m page. ♦ If you need to send or copy more than 50 pages, place the addit ional pages ge ntly and c arefull y in th e feeder j ust befo re[...]

Adju sting the Resolutio n and Contrast 41 2. Sending Documents Adjusting the Resolution and Contrast If desi red, you c an adjust the res olution and con trast be fore sen ding a document. Resolution The fa x machine has four r esoluti on settings : The defaul t resol ution set ting is ST ANDA RD. If you d on’ t adju st the resolut ion befor e s[...]

Adjusti ng the Re solution and Cont rast 42 RESOLUTION ST ANDARD FINE SUPER FINE HALF TONE T o adjust the r esoluti on setting, p ress the RESOLUTION ke y one or more times until the i ndicator light ne xt to the desired s etting c omes on. Contrast The fa x machine ha s three co ntrast s ettings : The defa ult s ettin g is A UTO. T o adjust the c [...]

Sending a Fax b y Normal Diallin g 43 2. Sending Documents Sending a F ax b y Normal Dialling W i th Nor ma l Dial ling, you p ress th e SPEAKER k e y a n d t he n d i a l by pressi ng the numeri c keys. ♦ Normal Dial ling allows you to listen to t he line through the sp eaker to make su re the ot her fax mac hine is r esponding. ( Note that th e[...]

Sending a Fax by Nor mal Dial ling 44 3 If you pr essed the SPEAKER key , dial th e number of the receivin g machine by pressing the numeric keys on t he fax machine. If you ar e using an extensio n phone, dial using the keypad on the extension phone. 4 W ait for th e connecti on. When you hear a fax t one, press the ST AR T k ey on the fa x machin[...]

Progra mming Auto-D ial Numbers 45 2. Sending Documents Programmin g A u to-D ial Numbe r s Y ou can dial a f ax number by s imply pressing a Rapid Key , or by pressi ng the SPEED DIAL key and ente ring an ab breviate d Speed Dial number . T o u s e a R a p id K e y o r S pe e d Di a l n um b er, y o u m u s t f i r s t p r og r a m t h e full f ax[...]

Progra mming Auto-D ial Numbers 46 4 T o program a Rapid Key number , press a Rapid Key (t o select Rapid Keys 33 through 48, fli p up the Rapid Key overl ay). T o program a Speed Dial number , press the SPEED DIAL key and then enter a number from “ 1” to “75” o n the FO-470 0, or “1” to “100” on the FO-5700. (I f you ente r less th[...]

Progra mming Auto-D ial Numbers 47 2. Sending Documents 7 Enter th e name of the part y by press ing the le tter entry key s (max.of 20 c haracters) . (Make sure the Rapid Key over lay is fl ipped down.) • If you d on’t want to en ter a name, go d irectl y to Step 8. 8 Press the ST AR T key . Exampl e: SHAR P 9 Press 1 i f the number programmed[...]

Progra mming Auto-D ial Numbers 48 12 Enter a n ame for the backup fax number . (If you don’ t want to enter a name, go di rectly to Step 13.) Examp le: SHA RP2 13 Press the ST AR T key . 14 Return t o Step 4 to p rogram another num ber , or p res s the STOP key repea ted ly t o ret urn to the dat e and time disp lay . • If you p rogrammed a Ra[...]

Progra mming Auto-D ial Numbers 49 2. Sending Documents Clearing auto- dia l number s Note: Y ou cannot clear a number if it is used in a program or timer oper- ation, if it is used to spec ify the relay fax machine in a relay gro up, or if it is included in a Group Key . First clear t he number from the operat ion or group, then perform the f ollo[...]

Progra mming Auto-D ial Numbers 50 Making c hanges T o make changes in a numb er previo usly stor ed, repeat the programming procedure . Select t he Rapid Key or Speed Dial nu mber for which you want to make chan ges in S tep 4, and then change the number( s) and/or name(s) when they appear in the display (Steps 5, 7, 10 and 12). 5 Return t o Step [...]

Sendin g a Fax b y Aut omatic Di alling 51 2. Sending Documents Send in g a F ax b y A uto mat ic Di all ing Dual Access The fax mac hine fe atures ful l dual acc ess, which me ans that y ou can load a document an d dial by a utomatic d ialling even when the fa x machine i s occupied with anoth er oper ation. Aft er you dia l, your document wi ll b[...]

Sending a Fax by Automati c Dialli ng 52 If th e memory becomes f ull... If the me mory becomes f ull while a do cument is b eing scann ed, MEMOR Y FULL will app ear in th e display . If Option S etting 23 (Quick On- line) is set to YES, s canning wi ll automatic ally res ume when mem ory beco mes f ree aga in as page s are tra nsmi tted . (No te: [...]

Sendin g a Fax b y Aut omatic Di alling 53 2. Sending Documents 2 Press th e appro priate Ra pid Key . • The name of the rece iving p arty will ap pear in t he displa y . If no name was st ored, the fa x number wil l appea r . (If the name o r numb er is incorr ect, pres s the STOP key .) • The documen t will be autom atic ally trans mitte d on[...]

Sending a Fax by Automati c Dialli ng 54 Speed Diall ing If the n umber you want to dial h as been program med in a Speed Dial number , you can dial it by pressi ng the SP EED DIAL ke y a nd then enteri ng the S peed Dial nu mber . 1 Load the d ocument(s) . SEND READY will appe ar in the display . • Set the reso lution and/or contrast if des ired[...]

Sendin g a Fax b y Aut omatic Di alling 55 2. Sending Documents 3 Chec k th e disp lay . If the name or number shown is correct, press the ST AR T key . (I f not, press t he STOP key and th en repeat Step 2.) Direct K eypad Dialli ng Y ou ca n al so en ter a fu ll numb er w ith t he numb er ke ys a nd th en pr ess the ST AR T key to begin d ialling[...]

Sending a Fax by Automati c Dialli ng 56 2 Ente r the num ber of the re ceiv ing machine by pressing the numeric keys. • If a pau se i s req uir ed b etwe en a ny of the digits t o access a special servic e or an out side lin e, press t he REDIAL key . The pause will appear as a hyp hen. Seve ral pause s can be e nter ed i n a row . 3 Check the d[...]

Sendin g a Fax b y Aut omatic Di alling 57 2. Sending Documents X SEARCH DIAL 1 Load the d ocument(s) . SEND READY will appe ar in the display . • Set the reso lution and/or contrast if des ired. 3 Ente r the first lette r of the s tored name by p ressing the appropr iate lette r ent ry k ey . • If you d on’t remember t he first lette r , go [...]

Sending a Fax by Automati c Dialli ng 58 5 Press the ST AR T key . The document will be a utomatica lly tra nsmitt ed once the connect ion is es tablish ed. Chain Dialli ng An auto-di al number s et for Cha in Dialli ng can be c ombined with anoth er aut o-dial number or digit s e ntered manuall y with the numeri c keys to dial one phone number up [...]

Sendin g a Fax b y Aut omatic Di alling 59 2. Sending Documents A utomatic redialling If you us e automatic dial ling (incl uding Direc t Keypad Dia lling) and the line is busy , the fax machine will automatica lly redial the nu mber . The fax machi ne is set at the f actor y to make 2 re dia lling a tte mpts at interv als of 5 minute s. T o stop a[...]

Sending a Fax by Automati c Dialli ng 60 Chec king documents i n memory T o display informa tion on doc uments that are wait ing in memory for transmis sion, follow t he steps below . Y ou ca n also cancel a transmis sion with this proc edure. 1 Press the MEM. ST A TUS k ey (flip up the Rapid Key overlay) and th en 2 . TX ST A TUS will appear in th[...]

Sendin g a Fax b y Aut omatic Di alling 61 2. Sending Documents T o cancel a memory transmission If you know t he memory n umber assi gned to a memory transmi ssion, you can cance l it with the foll owing procedure. (If you don’ t kn ow the memory number , use th e precedi ng procedure.) 1 Press the MEM. ST A TUS k ey (flip up the Rapid Key overl[...]

Cover Sheet 62 Co ver Sheet Y ou can have the fax machine genera te a cover sheet and send it as the last pa ge of your f ax trans mission. The cover shee t includ es the dat e and time, t he receiver’ s name and n umber if a Rapid Key or Sp eed Dial number is used, t he sender’ s name and number , and th e total number of page s. ♦ Y our nam[...]

Cover Sheet 63 2. Sending Documents 2 Press the COVER SHEET key . • The disp lay wil l briefly s how COVER SHEET MODE ENTERED and t hen revert t o SEND READY . • T o cance l the cover sheet selection, press t he STOP ke y . 3 Dial the receivi ng party a nd transmit the fax. If desi red, you ca n set your fax to automatic ally send a cover she e[...]

Batch Page Numb ering 64 Batch P age Numbering Y ou can change the page numbering of the transmitted document from simple numberi ng ("P .01", "P .02", etc .) to batch numbering, which means that a slash an d the total number of pages being sent are added after each page n umbe r (for e xamp le, "P . 01 /05", " P [...]

Batch P age Number ing 65 2. Sending Documents 4 Dial the receivi ng machine an d transmit the documen t. Comments: ♦ If you n eed to canc el a batch numbe r entry , remove the doc ument from the feeder or press the STOP ke y . ♦ If the number of pa ges actuall y transmit ted does n ot coincide wi th the batch number entere d, t he ala rm wi ll[...]

66 3. Receiving Documents The fax mac hine has t wo modes for r eceivin g calls: AUTO mode: Select this mode whe n you only want to rece ive faxes on the line connect ed to the f ax machine. The fax machine will an swer all c alls auto maticall y and re ceive inc oming fa xes. MANUAL mode: Select this mode whe n you have an extension phone conne ct[...]

Using A UTO Recepti on Mode 67 3. Receiving Documents Using MANU AL Reception Mode 1 When the fa x machine rings, an swer the cal l on an ext ension phon e conn ect ed to the same lin e. 2 If y ou h e a r a fa x t o ne , pr e ss 5 , * , a nd * on the t elephone k eypad, or pr ess the ST AR T key on the fax machine. • If the other par ty first s p[...]

Substitu te Reception to Memory 68 1 Press the MEM. ST A TUS k ey (flip up the Rapi d Key overl ay) and the 3 key . RX ST A TUS will appear in the display . Substitute Reception to Memory If the fax machine run s out of pa per , toner , or the pape r jams, incoming d ocuments will b e automatically stored i n memory . When you h ave received a docu[...]

69 4. Making Copies 4. Making Copies Y our fax machine can also b e used to mak e copies. Si ngle and multiple c opies (up t o 99 per or iginal) can be made, e nabling the f ax machine t o double as an of fice co pier . ♦ Y ou can perform al l steps o f a copy ope ration ev en when the fax machine is busy pri nting ot her copy j obs, or when i t [...]

Making Co pies 70 A B C A B C A B C A B C C C C B B B A A A Originals Sorted (SORT COPY) Not sorted (MULTI COPY) 3 Enter th e desire d number of co pies per orig inal with the num eric key s. • If the desired n umber of cop ies is from 1 to 9, enter “0” fi rst. • The disp lay will s how: 4 Press 1 ( MUL TI) if y ou do not want the copi es s[...]

Making Copies 71 4. Making Copies Chec king cop y jobs in memory Y ou can display the stat us of copy j obs in memory by fol lowing the steps be low . Y ou can als o cancel co py jobs wit h this pr ocedure. 1 Press the MEM. ST A TUS k ey (flip up the Rapi d Key overl ay) and then the 1 key . COPY ST A TUS will appear in the display . 2 Press the # [...]

72 5. Special Functions Br oadcasting The Broa dcas ting fun ction all ows you to s end the same doc ume nt to multiple l ocations with just one operation. Fi rst load the document , then ent er the nu mbers of the rece iving machi nes. The document will be a utom atica lly t ransm itte d to each loca tion. 1 Load the d ocument (s). • SEND READY [...]

Broadcas ting 73 5. Special Functions • Enter one or mo re f ull fa x num bers ( m a x . of 2 0) w i t h th e n um e r i c ke y s , pressi ng t he ST AR T key after each full numbe r . • Press on e or more Gro up Keys. (See Storing numbers in Gr oup Keys at the end of thi s secti on.) 4 Press the ST AR T ke y . The disp lay will show : BRO ADCA[...]

Broadc asting 74 Br oadcasting usi ng a Gr oup K ey If the fax machines to which you want to broad cast have a ll been programmed into one Group Key (see Stor ing numbers in Gr oup Keys which foll ows), you ca n p erform the broa dcasting ope ration using the follo wing simp lified pro cedu re: 1 Load the d ocument(s) . • SEND READY will app ear [...]

Broadcas ting 75 5. Special Functions 1 Press these key s. The displ ay will sh ow: 2:GR OUP ENTR Y MODE 1=SET , 2=CLEAR 2 Press 1 ( SET) to prog ram a Gro up Key , or 2 (CLEAR) to clear a Group Key . or SET CLEA R 3 Press an y Rapid Key not already programmed t o select it as a Group Key . If you are cleari ng a Group Key , press it and go to Step[...]

Broadc asting 76 5 Press the ST AR T key . 6 Return t o Step 3 to p rogram another Group Key , or press the ST OP key repeate dly until you retu rn to the dat e and time d isplay . Step 3 or 4 Enter fa x numbers using one or b oth of the f ollowing method s: • Press on e or more Rapi d Keys. • Enter on e or more Spe ed Dial numbers wi th the nu[...]

Confidenti al Operati ons 77 5. Special Functions Confidential Operati ons The Confid ential f unction ca n be used t o transmit and recei ve confide ntial doc uments. Confidenti al transmission When you s end a document using th e Confident ial functi on, the receivi ng machine holds it in memor y inste ad of immediately printing it out. When the [...]

Confide ntial Operations 78 3 If the r eceivin g machine has multiple confide ntial mailboxes, enter the appropri ate mailb ox number with the numeri c keys (this step is required for machines wi th multip le mail boxes). If the receivi ng machine doesn’ t have mult iple mail boxe s, go dire ctl y to Step 4. 4 Press the ST AR T key . 5 Dial the r[...]

Confidenti al Operati ons 79 5. Special Functions 2 Enter a 2 -digit n umber (from "00" to "99") b y pressin g the numeri c keys. This number identifie s the mailbox. 1 Pres s th e CONFIDENTIAL K e y a n d then 3 . The displ ay will sh ow: Confidenti al recepti on When another fax machi ne sends you a document by confidentia l t[...]

Confide ntial Operations 80 3 Enter th e 4-digit passc ode with t he numeri c keys. 4:CONF . CODE CLEAR ENTER B O X # (00-9 9) 4 Press the ST AR T key . 5 Enter a n ame for the mailbox by press ing the le tter ent ry key s (ma ke sure the Rapid Key ove rlay is d own). 6 Press the ST AR T key . (Exam ple) 0 3 1 2 Exam ple: SH ARP Note: After enteri [...]

Confidenti al Operati ons 81 5. Special Functions 2 Enter th e 2-digit number t hat identi fies the ma ilbox you wa nt to clear . 3 Enter th e 4-digit passc ode of the mailbox wi th the numeric keys. (Example) 0 1 (Example) 0 3 1 2 4 Press the ST AR T key . Printing out receive d documents When you h ave received a confi dential doc ument, RCVD CON[...]

Confide ntial Operations 82 3 Enter you r conf idential passcode. (Exam ple) 0 3 1 2 4 Press the ST AR T key . • Printi ng will be gin. After printin g, the d ocum ent w ill be e rased from memory . START all-FO4700.book Page 8 2 Friday, Octobe r 8, 1999 11:10 AM[...]

Relay Req uest 83 5. Special Functions Rela y R equest Relay Re quest allows you to send a documen t to anothe r fax machin e and have t hat fax mac hine in t urn broadc ast th e document to a g roup of other fax machin es. This function is usefu l when the rel ay fax ma c h i ne is c l o se r to t h e e n d fa x ma c h in e s th a n yo u r f a x m[...]

Relay Requ est 84 ♦ Only 2-digit Speed Dial numbers for end receivi ng machines can be enter ed in the rela y gro up. I f the rec eivin g mac hine has 3-di git Speed Dia l number s that you want to ent er , ask the oper ator of t he relay machine to stor e them in a Group Key , and then enter the Group Key i n the relay g roup. 1 Press the RELA Y[...]

Relay Req uest 85 5. Special Functions 6 Pres s nu meric keys (no t Ra pid K eys) to enter Rapid Key numbe rs for the end rece iving machi nes th at are programmed i n the relay machine. If you don ’t want to ent er Rapid Key numbers, go direc tly to Step 7. 5 Press the ST AR T key . 4 Enter th e fax n umber of the rela y machin e using one of th[...]

Relay Requ est 86 8 Pres s nu meric keys to enter Spe ed Dial number s (2-dig it numbers only) for the end rec eiving m achines t hat are prog rammed in the rela y machine. If you don ’t want to ent er Speed Di al numbers, go direc tly to Step 9. 9 Press the ST AR T key . 10 Press numeric keys (not Group Keys) to enter Group Key numbe rs for en d[...]

Relay Req uest 87 5. Special Functions 13 Return to Step 2 to enter another relay group, or press ST OP rep eatedly t o retur n t o the date and time disp lay . Clearing a rela y group T o clear a rel ay group, yo u need to kn ow the 2-di git numbe r that identi fies it. Y ou can che ck the number by print ing out the Relay Group List as explai ned[...]

Relay Requ est 88 Requesting a rela y transmission Important: T o r e q u e s t a r e l a y t r a ns m i s s i o n , y o u r f a x n u m b e r m u s t b e e nt e r e d i n t o t h e Relay Pa sscode List of the relay f ax machine by t he operator of that fax machine. (Y our number must also be entered in your fax machine as explain ed in Enterin g Y[...]

Relay Req uest 89 5. Special Functions Rela y Broad cast The fax mac hine ca n also act as a rel ay station. I t will r eceive a document f rom a fax mach ine re questing a relay t ransmissi on, and automa tically broadcast it to t he stati ons that t he reques ting machi ne specifi es. T o enable a fax machine to request a relay tran smission, you[...]

Relay Requ est 90 3 Entering: Enter a 2- digit numbe r ("01" to "10 "). This identif ies th e fax number you will en ter in th e next step. Clearing: Enter th e 2-digit number that id entifie s the fax number you want to cl ear , and go to St ep 5. (Exam ple) 0 1 4 Enter th e fax n umber of the mach ine to be adde d to the l ist[...]

Poll ing 91 5. Special Functions P ollin g Polling allows you t o call a nother fa x machine and have it s end a document t o your machi ne without operat or assis tance. In other words, the receivi ng fax machine, n ot the tr ansmitti ng fax machi ne, initi ates the tr ansmission . Y ou can use your f ax machine t o both poll and be pol led by oth[...]

Poll ing 92 • Enter one or mo re f ull fa x num bers with the numeric k eys, p ressi ng the ST AR T key after e ach full number . 3 Pre ss th e ST ART key . Recep tion will begin. Serial P olli ng using a Gr oup Ke y If the fax machines you want to poll have all been prog rammed into one Group Key , you can poll them by simply pressing that Group[...]

Poll ing 93 5. Special Functions 4 Press 1 t o select SET . • If anot her document has alr eady been st ored, pres s 1 to sel ect APPEND, and g o to Step 6. 3 Press these key s: The displ ay will sh ow: 1 Load the d ocument. . 9:MEMOR Y P OLL MODE ENTER #(1-2, * ,#) 1 2 Set the r eception mode to AUT O (pre ss the FUNCTION key , 1 and 1 ). FUNCTI[...]

Poll ing 94 Clearing a document T o clea r a mem ory pol l doc ume nt (o r do cum ents) fr om m emor y , follow t he steps b elow: 1 Press these key s: The displ ay will sh ow: 2 Press 2 t o select CLEAR. 3 Press ST ART to clear the document s. 2 P olling Securit y Polling Security allows you t o prevent unauthori zed polling of your fax. When this[...]

Poll ing 95 5. Special Functions System and I D numbers ar e 4-digit numbers whi ch provide you with an alte rnate means of giv ing and re ceiving po lling per missio n when you don’ t want to use fax numbers . The steps for progr amming these numbers are desc ribed in t he follo wing page s. Note: System and ID n umbers can onl y be used if t he[...]

Poll ing 96 Pr ogramming and c le aring a System number One 4-digi t System nu mber can be programmed i n your fa x machine for givi ng and rec eiving pol ling permission . Polling will take place if your Syst em number matches the other fax ma chine’ s Syste m number or one of its ID numbe rs. 1 Press these key s: The displ ay will sh ow: 7 4 En[...]

Poll ing 97 5. Special Functions 3 Enter th e number (4 digits ) with th e numeri c keys. 4 Press the ST AR T key . 5 Press the ST OP key re peatedly to retur n t o the date and time disp lay . (Example ) 0 3 1 4 Storing a nd cl earing ID number s f or polling permission Up to fiv e 4-digit ID n umbers can be programmed i n your fax machine for giv[...]

Poll ing 98 3 Storing: Enter a numbe r from 1 to 5. This number identif ies the I D n umber you will enter in the nex t step. Clearing: Enter th e number wh ich identi fies the ID nu mber you wa nt to clear , and go to Step 5 . (Example ) 1 4 Ente r the ID nu mber (4 dig its ) by pressi ng the numeri c keys. (Example) 0 3 1 4 5 Press the ST AR T ke[...]

Power Save Mod e 99 5. Special Functions P o wer Sa ve Mode Power Save Mode allows you to cons erve power by t urning of f the laser printer h eater in the fax machine. While Power Save Mode i s on, the las er print er h eater re mains off and i ncoming faxes are receiv ed to memory . When Power Save Mode i s turned o ff , the printer heater turns [...]

Power Save Mo de 100 2 Ente r 34 by press ing the numeri c keys. The displ ay will sh ow: 3 Press 1 to sel ect REAL TIME, or 2 to select TIMER. 34:P O WER SA VE TYPE 1=REAL TIME, 2=TIMER or REAL TIM E TIMER 2 1 4 3 4 Press the STOP key twice to ret urn to the date and tim e display . T urning on P o wer Sa ve Mode when REAL TIME is selected T o tur[...]

Power Save Mod e 101 5. Special Functions T urning on P o wer Save Mode when TIMER is selected When TIMER is selecte d, Power Save Mode turns on and of f automati cally at the t imes you spec ify . Follow the st eps below t o set the on and off times. 1 Press the POWER SA VE key . The displ ay will sh ow: 2 Press 2 t o select SET . • Note: I f yo[...]

Power Save Mo de 102 4 Ente r the tim e yo u w ant Powe r Sa ve Mode to tur n of f every day ( END TIME). Enter two dig its for the hour (00 to 23 ) and two di gits for the minute (00 to 59). 8 0 0 0 Example : 8:00 5 Press the ST AR T key . Note: The above dai ly time s ettings will be i n ef fect ev ery day and are required. Th e followi ng WEEKEN[...]

Power Save Mod e 103 5. Special Functions 7 Enter a 1 -digit n umber for the d ay each week y ou want Power Save Mode to turn on, and a 1-digit number for the da y af ter w hich you want it to turn off: 0 : Su nday 1 : Monday 2 : T uesd ay 3 : W ednes day 4 : Thursd ay 5 : Fri day 6 : Sa turday Exam ple: P ower Sav e Mo de will tur n on from Satu r[...]

Power Save Mo de 104 11 Enter th e endin g day of th e period you want Power Save Mod e to be on. Enter a 2 -digit n umber for the mon th (01 to 12 ), and a 2-d igit number for the da y (01 to 31). 12 Press the ST AR T key . The displ ay will sh ow: 0 1 0 1 Exampl e: Jan uar y 1st START 13 Press 1 i f you want t o activa te the timer immediately , [...]

Timer Op erations 105 5. Special Functions Timer Op erations The T imer functio n al lows yo u t o set up an operati on to be performe d automati cally at a specified time. Up to 48 operatio ns can be set at any one time, a nd the ti me of each ca n be set up to a wee k in advanc e. Y ou can use this funct ion to ta ke advanta ge of lower off -peak[...]

Timer Operati ons 106 4 Press the ST AR T key . 5 Ente r a two -digi t nu mber for the hour (“00” to “ 23”) and a two-digi t number for the m inu te (“ 00” to “59 ”). Examp le: 9:25 0 5 2 9 6 Enter a 1 -digit n umber for the d ay of the oper ation (skip thi s step i f the operati on will be performed within the next 24 hours): 0 : S[...]

Timer Op erations 107 5. Special Functions 10 Adjust t he resolu tion and or con trast if desire d, and then p ress the ST AR T key . 9 Press the ST AR T key . T ransmission (Continu ed from Ini tial pr ocedur e .) 8 Dial the receivi ng machine us ing one of the f ollowing method s: • Press a Rapid Key . • Press t he SPEED DIAL key and enter a [...]

Timer Operati ons 108 Confidenti al transmission (Continu ed from Ini tial pr ocedur e .) 8 Enter th e mailbox nu mber (2 d igits). (Go direc tly to Step 1 0 if the receivi ng machi ne does not have mailboxes .) (Example) 9 Press the ST AR T key . 11 Load the d ocument and then press the ST AR T key . • The documen t will be scanned into memory .[...]

Timer Op erations 109 5. Special Functions 10 Dial the receivi ng machine us ing one of the f ollowing method s: • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the F O- 4700, or 3 digit s on the FO- 5700, press t he ST ART key to co mplete the e ntry) . • Enter a full fax nu[...]

Timer Operati ons 110 P olling (Continu ed from Ini tial pr ocedur e .) 8 Dial the machine to be poll ed using one of th e following met hods: • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the F O- 4700, or 3 digit s on the FO- 5700, press t he ST ART key to co mplete the e n[...]

Timer Op erations 111 5. Special Functions Seri a l P ollin g (Continu ed from Ini tial pr ocedur e .) 8 Dial the machines t o be polled usi ng one or more of the fo llowing methods: • Press on e or more Rapi d Keys. • Enter on e or more Spe ed Dial numbers, p ressing t he SPEED DIAL key before each nu mber . (If yo u enter le ss than 2 digit s[...]

Timer Operati ons 112 Br oadcasting (Continu ed from Ini tial pr ocedur e .) 8 Dial t he re ceiving machi nes using one or more of the foll owing methods : • Press on e or more Rapi d Keys. • Enter on e or more Spe ed Dial numbers, p ressing t he SPEED DIAL key before each nu mber . (If yo u enter le ss than 2 digit s on the FO -470 0, or 3 dig[...]

Timer Op erations 113 5. Special Functions 11 Load the d ocument and then press the ST AR T key . • The documen t will be scanned into memory . Rela y Request (Continu ed from Ini tial pr ocedur e .) 8 Enter th e 2-digit relay gr oup number by press ing the numeric keys. 9 Press the ST AR T key . 10 Adjust t he resolu tion and or con trast if des[...]

Timer Operati ons 114 11 Load the d ocument and then press the ST AR T key . • The documen t will be scanned into memory . Cancelling a ti mer operation If you ne ed to cancel a timer operation be fore it is perfor med, follow the steps bel ow . ♦ Y ou will need t o know the numbe r assign ed to the oper ation in order t o cancel it. If you don[...]

Timer Op erations 115 5. Special Functions 3 Press the ST AR T key . 4 Press the ST OP key re peatedly until you retu rn to the d ate and ti me display . START STOP all-FO4700.book Page 1 15 Friday, Octob er 8, 1999 11:10 AM[...]

Batc h Tran smis sion 116 Batch T ransmission Batch tr ansmission allows you to sto re a nu mber of d ocuments in memory for a utomatic tra nsmission to one l ocation at a set t ime. If you ofte n send document s to a particula r locati on, this f unction he lps reduce t elephone lin e cost s by allowing y ou to co nveniently s end multiple doc ume[...]

Batch Transmi ssion 117 5. Special Functions 1 Load the d ocument (s). • SEND READY will app ear in th e disp lay . 2 Press th e appro priate Ba tch Key . • After s canning, t he message number as signed to your doc ument will ap pear in t he displa y . 3 Press the ST OP key . • The docu ment wil l be tran smit ted at the designat ed time alo[...]

Batc h Tran smis sion 118 3 Press the ST AR T key . 2 Enter th e 3-digit messag e number assigne d to the doc ument. Canceling a document stored f or batch transmission If necessa ry , you can cancel a document st ored for a ba tch transmis sion befo re trans mission takes place. T o do so, you will need to know the message number assigne d to the [...]

Entering and Usin g Programs 119 5. Special Functions Entering and Using Pr ograms If you f requently per form the same o peration i nvolving th e same party , you can pr ogram all t he steps of the operati on in to one Progr am Key . This allows y ou to perfor m the opera tion by si mply pressing th at key . ♦ Any Rapid Key which is not alread y[...]

Enterin g and Usin g Programs 120 4 Enter a n ame for the program by press ing the letter ent ry key s. ( If y ou don’ t want t o enter a n ame, go direct ly to Step 5.) Exam ple: SH ARP A S H R P 5 Press the ST AR T key . 6 If y ou wa nt t o inc lude a tim er sett ing, enter a two-di git number f or th e hour (“00” to “ 23”) and a two-di[...]

Entering and Usin g Programs 121 5. Special Functions 10 Press the ST AR T key and go to the specifi c procedu re for your op eration (see th e following pa ges). 8 Press the ST AR T key . 9 Press the * key or the # key until the desired operat ion appea rs in the display . T ransmission (SEND MODE) Con fiden tial trans missio n Polli ng Seria l Po[...]

Enterin g and Usin g Programs 122 13 Adjust t he resolu tion and or con trast if desire d, and then p ress the ST AR T key . 12 Press the ST AR T key . T ransmission (Continu ed from Ini tial pr ocedur e .) 11 Dial the receivi ng machine us ing one of the f ollowing method s: • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Speed D[...]

Entering and Usin g Programs 123 5. Special Functions Confidenti al transmission (Continu ed from Ini tial pr ocedur e .) 11 Enter th e mailbox nu mber (2 d igits). (Go dire ctly t o Ste p 2 i f the rec eivin g machine doe s not have mailboxes.) (Example) 12 Press the ST AR T key . 14 If you want the document t o be sent through me mory , pres s th[...]

Enterin g and Usin g Programs 124 13 Dial the receivi ng machine us ing one of the f ollowing method s: • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the F O- 4700, or 3 digit s on the FO- 5700, press t he ST ART key to co mplete the e ntry) . • Enter a full fax numbe r wit[...]

Entering and Usin g Programs 125 5. Special Functions P olling (Continu ed from Ini tial pr ocedur e .) 11 Dial the machine to be poll ed using one of th e following met hods: • Press a Rapid Key . • Press t he SPEED DIAL key and enter a Speed Dial number (if you enter less than 2 digits on the F O- 4700, or 3 digit s on the FO- 5700, press t h[...]

Enterin g and Usin g Programs 126 Seri a l P ollin g (Continu ed from Ini tial pr ocedur e .) 11 Dial the machines t o be polled usi ng one or more of the fo llowing methods: • Press on e or more Rapi d Keys. • Enter on e or more Spe ed Dial numbers, p ressing t he SPEED DIAL key before each nu mber . (If yo u enter le ss than 2 digit s on the [...]

Entering and Usin g Programs 127 5. Special Functions Br oadcasting (Continu ed from Ini tial pr ocedur e .) 11 Dial t he re ceiving machi nes using one or more of the foll owing methods : • Press on e or more Rapi d Keys. • Enter on e or more Spe ed Dial numbers, p ressing t he SPEED DIAL key before each nu mber . (If yo u enter le ss than 2 d[...]

Enterin g and Usin g Programs 128 14 Press the ST AR T key Rela y Request (Continu ed from Ini tial pr ocedur e .) 11 Enter th e 2-digit relay gr oup number by press ing the numeric keys. 12 Press the ST AR T key . 13 Adjust t he resolu tion and or con trast if desire d, and then p ress the ST AR T key . 0 1 RESOLUTION Q CONTRAST (Example) 15 Press[...]

Entering and Usin g Programs 129 5. Special Functions 14 If you want the document t o be sent through me mory , pres s the ST AR T key . If you want the document t o be sent direct ly fr om the fe eder , press the DOCUMENT key . (This is not possibl e if you incl uded a time r settin g.) 15 Press the ST OP key re peatedly until you retu rn to the d[...]

Enterin g and Usin g Programs 130 12 Press the ST AR T key . 13 Adjust t he resolu tion and or con trast if desire d, and then p ress the ST AR T key . 14 Press the ST AR T key 15 Press the ST OP key re peatedly to retur n t o the date and time disp lay . RESOLUTION Q CONTRAST Being P olled (Memory polling) (Continu ed from Ini tial pr ocedur e .) [...]

Entering and Usin g Programs 131 5. Special Functions Clearing a Pr ogram K ey T o clear a Prog ram Key , follow these steps: 1 Press these key s: The displ ay will sh ow: 2 Press 2 t o select CLEAR. 2 (Example) 13 Adjust t he resolu tion and or con trast if desire d, and then p ress the ST AR T key . 14 Press the ST AR T key 15 Press the ST OP key[...]

Enterin g and Usin g Programs 132 4 Press the ST AR T key . 5 Press the ST OP key re peatedly until you retu rn to the d ate and ti me display . Using a Pr ogram Ke y Follow th e steps be low to perf orm a programmed op eration. 1 If thi s is a trans mission or memory polling operat ion, load the document . 2 Press th e appro priate Pr ogram Key . [...]

Entering and Usin g Programs 133 5. Special Functions Canceling a pr ogrammed timer operation If a Program Key h as be en pressed for a timer operation and you need to c ancel the opera tio n befo re it is perfo rmed, fol low th e st eps below . Note: This proced ure will no t work for a do cument stored for a batch transmission. T o cancel a batch[...]

Duplex S canning for Two-side d Docum ents 134 Duple x Scanning f or T wo-sided Documents T o transmit or copy document s which have printin g or graphi cs on both sid es of the page or pages, use Du plex Sca nning. W ith this functi on, you sim ply feed t he docu ment (all pages) through t he machine onc e, turn t he stack of pa ges over , and fee[...]

Duplex Scannin g for Tw o-sided Doc uments 135 5. Special Functions 3 Perform al l steps of the desired c opy or memory transmiss ion. 4 When all pa ges of th e doc ument ha ve been scan ned, tur n the sta ck over (d o not change the page order) and load it again. 5 Press the ST AR T key . START all-FO4700.book Page 1 35 Friday, Octob er 8, 1999 11[...]

Print H old 136 Print H ol d If desire d, you can hav e the fax hold all r eceived docume nts in memory inst ead of immedi ately print ing them ou t. When you ent er the corr ect Prin t Hold code, the doc uments will print out. Pr ogramming the Print Hold code T o use Print Hold, you must fi rst prog ram a 4-dig it Print Hold code. Follow th e step[...]

Print H old 137 5. Special Functions T urning on Print Hold T o tu rn on the Pri nt Hold function, set Opt ion Setting 30 to YES. This procedur e is explain ed in Chapt er 6, Option al Setti ngs . Note: The Print Hold fu nction cannot be t urned on when P ower Save Mode is on. Printing out receive d documents When the Pri nt Hold fu nction is turne[...]

Dep artm ent C ontr ol 138 Depar tment Control Departm ent Contro l is used to limi t use of t he fax m achine to authori sed users . When it is activ ated, a dep artment code must be entered befor e an operat ion can be perfo rmed. ♦ Departmen t Control can only be activat ed by your Sha rp dea ler . If you want t o use this f unction, c ontact [...]

Departm ent Control 139 5. Special Functions 3 Entering: Enter a 2- digit number from “01” to “30” with th e numeric keys. This number i dentifi es the Department Code that you will en ter in the ne xt step. Clearing: Enter th e 2-digit number that iden tifi es th e Dep art ment Code you want t o clear . 4 Entering: Enter a Dep artment Code[...]

Dep artm ent C ontr ol 140 8 Retu rn to Ste p 3 t o en ter ( or c lear) another Depart ment Code, o r press the ST OP k e y o n e o r m o r e t i m e s u n t i l you retu rn to the d ate and ti me display . Accessing the machi ne When Departme nt Control is acti vated, you mus t enter y our Department Code befor e performi ng an opera tion. Note: Y[...]

Blocki ng Recepti on of Unwante d Faxes 141 5. Special Functions Block ing Reception of Unwanted F axes The Anti J unk Fax funct ion allows yo u to block r eceptio n of faxes from partie s which you s pecify . This save s paper by n ot print ing out unwanted " junk" fa xes. T o use this function , fir st turn i t on by setting Option Sett[...]

Blocki ng Reception of Unwan ted Faxe s 142 3 Entering: Enter a 2- digit number from “01” to “50” with th e numeric keys. This number i dentifi es the fa x number that you will ent er i n t he next step. Clearing: Enter th e 2-digit number that id entifie s the fax number you want to cl ear , and go to St ep 5. 4 Ente r the fax numb er . 5 [...]

143 6. Optional Settings 6. Optional Settings The opti on setti ngs let you customise the fax mac hine to bet ter sui t your needs. An initi al settin g has been mad e for each option at the fact ory . T o change a sett ing, f oll ow th e steps below to access the option, and then change t he setti ng as expla ined in t he option s etting lis t tha[...]

Optional Settings 144 4 After en teri ng a selec tion, the subsequen t option s etting wi ll appea r in the di splay . T o ret urn to th e date and time displ ay , press the ST OP k e y twic e. Option Settin gs Setting 01: FINE RESOLUTION PRIORITY This opti on sets t he defaul t resolu tion (th e resolutio n used if a sett ing is not mad e with the[...]

Optional S ettings 145 6. Option Settings Setting 04: AUT O LISTING Press 1 ( Y ES ) t o h a ve t h e f a x m a c hi n e a u t o ma t ic a ll y p ri n t an A ct i v it y Report once ever y 30 send/re ceive operatio ns. ( The report can still be printe d on demand at any ti me.) Pres s 2 (NO) to tur n the func tion of f. ♦ Initia l set ting: 2 Set[...]

Optional Settings 146 Setting 09: ERROR CORRECTION MODE (ECM) Press 1 ( YES) to have any distor tions in a t ransmissi on due to n oise on the te lephone l ine corre cted befo re print -out at t he recei ving end. This is only ef f ect ive whe n the ot her machine has ECM as well. Press 2 (NO) to tur n the functio n of f. Note for FO-5700 : If the [...]

Optional S ettings 147 6. Option Settings Setting 14: RECEIVE REDUCE This set ting is u sed to red uce re ceived docu ments sli ghtly bef ore printi ng to ensur e that da ta on the e dges are n ot cut of f. Pr ess 1 (AUT O) for auto matic redu ction, or 2 (100%) for no reduct ion. ♦ Initia l set ting: 1 Setting 15: IMAGE MEMOR Y PRINT Press 1 ( Y[...]

Optional Settings 148 Setting 17: Not used . Setting 18: Not used . Setting 19: HEA TER MODE T o conserve power , you can turn of f the laser printer heater in y our fax machin e. When this i s done, the he ater will t urn on a utomatical ly when you re ceive a doc ument (the re wil l be a sli ght delay bef ore printi ng while th e heater warms up)[...]

Optional S ettings 149 6. Option Settings Setting 23: QUICK ON-LINE When you tra nsmit a multi- page documen t, this s etting dete rmines whet her the f ax ma chin e wi ll di al th e rece ivi ng pa rty a nd b egin transmit ting whil e scannin g is stil l in progress, or wait until al l pages have been scanned before di alling. Press 1 to have the f[...]

Optional Settings 150 Setting 28: DISTINCTIVE RING If you su bscribe t o a disti nctive rin g service from your tel ephone company (Fax Duet in Australia or FaxAbility in New Zealand), press 1 to tur n on the Disti nctive Rin g function. When your fax numbe r is diall ed, your fax mach ine w ill signa l th e ca ll with a speci al ri nging sound, th[...]

Optional S ettings 151 6. Option Settings Setting 31: PC INTERF ACE MODE If you ha ve connect ed the fax ma chine to a computer , press 1 to turn on P C Int erfac e m ode. Press 2 to turn off PC Inte rface mod e. Note: This s etting will onl y ap pear if your d ealer h as inst alled the PC interf ace opt ion. ♦ Initia l set ting: 1 Setting 32: CO[...]

Optional Settings 152 Setting 34: POWER SA VE TYPE This opt ion set s the met hod for turning on Power Save Mode. Pr ess 1 to sel ect RE AL TIME (t urn Power Save Mode on and of f by pre ssing the POWER SA VE key), or 2 to se lect TIMER (automatic on and of f at prese t times). For more detai led inform atio n, see Power Save Mode in Chapter 5. ♦[...]

153 7. Printing Lists 7. Printing Lists and Reports Y ou can print lists showin g setti ngs and inform ation entered in the fax machine. Y ou can also print out reports on recent activity a nd indivi dual opera tions af ter they are complet ed. The li sts and re ports are des cribed on t he fol lowing pag es. T o print a list , follow th e steps be[...]

Printin g Lists and Report s 154 ♦ If Opti on Settin g 4 (Auto Lis ting) is se t to YES, a report will be automati cally pr inted out wheneve r informat ion on 30 op erations has acc umulated. ( A report can still be printe d on deman d at any time. ) ♦ All i nform atio n is erase d af ter a repo rt i s pri nted out. If a utom atic print- out i[...]

Prin ting List s and R eports 155 7. Printing Lists NOTE (One of th e following notes wil l appear under NOTE in the report to indicate whether the transaction was succes sful, and if not, the reason for the failure.) OK - T ransmission/reception was successful. P. FA I L - A power failure prevented the trans action. JAM - The print ing pap er or d[...]

Printin g Lists and Report s 156 Timer List (Lis t 02) This li st shows the timer operati ons that a re cur rently s et. T elephone N umber List (List 03) This li st shows th e fax numb ers that hav e been p rogrammed for automati c dialli ng. Rela y Group Lis t (List 04) This li st shows th e relay gr oups that have been p rogrammed. all-FO4700.bo[...]

Prin ting List s and R eports 157 7. Printing Lists P asscode List (List 05) This li st shows setting s made for po llin g security , your nam e and fax number as programmed in the fa x machine, a s ample of the he ader printe d at t he t op of e very page you transmit (HEADER PRINT), and the number s ente red in the relay pa sscode list. Optional [...]

Printin g Lists and Report s 158 Pr ogram and Gr oup List (List 0 7) The to p part of this lis t shows the programs t hat have be en ent ered. The botto m part shows t he fa x numbers tha t have bee n programmed into Grou p Keys. Batch T ransmission List (List 08) The Batch T rans mission Lis t shows the documents t hat are c urrentl y stored f or [...]

Prin ting List s and R eports 159 7. Printing Lists Department Usage List (List 09) This list show s tot al tran smi ssion time and pages tran smit ted (inclu ding polli ng time and page s polled) for each depart ment duri ng the peri od ind icated on the li st. The in formation is onl y available if Department Control h as been act ivated. Th e bo[...]

Printin g Lists and Report s 160 Anti J unk Number List (List 11) This li st shows th e fax number s from which r eceptio n is not al lowed. T ransaction Report This rep ort is pr inted out automatic ally aft er an oper ation is comple ted to al low you to ch eck the re sult. The fax machi ne is set at the facto ry to pri nt o ut th e re por t only[...]

161 8. Maintenance 8. Maintenance Cleaning the Scanning Glass and Roller s Clean th e reading glass and rolle rs freque ntly to e nsure the quality o f your transmitted images a nd copies. 1 Open the o peration pane l. • Squeeze the release marked P ANEL RELEASE and pull up. 2 W ipe the sca nning glas s, white bac kplat e, a nd r oller s wi th a [...]

The Hous ing 162 The Housin g W ipe the extern al parts and sur face of the ma chine with a dry cloth. Caution! Do not use benzene or thinne r . These solvents may damage o r discolo ur the machine. Replacing the V erification Stamp If you ar e using t he V erific ation Sta mp funct ion, you wil l need to replace the ink c artridge in the st amp un[...]

Replacing th e Verific ation Stam p 163 8. Maintenance 3 Insert the new ink cartr idge int o the mach ine (make sur e tha t th e tab is facing o ut). 4 Replace t he origi nal document OUT tray . all-FO4700.book Page 1 63 Friday, Octob er 8, 1999 11:10 AM[...]

164 9. T r oub leshoo tin g Pr ob lems and Solu tions Line err or Pr oblem Soluti on LINE ERR OR appears in the dis pla y , and/or a transa ctio n repor t is printed out with COM. E- and a n umber f rom 0 to 31 in the NO TE column. T r y the tra nsaction again. If the error pe rsists , chec k the f ollow ing: • Chec k the c onnectio n. The cord f[...]

Probl ems and S olutions 165 9. T rouble- shooting Dialling an d transmission pro blems Pr oblem Soluti on Diall ing is no t possib le. • Mak e sure the po wer lead is properly p lugged in to a power ou tlet . • Mak e sure that the te lephone l ine is pro perly connec ted to bo th the TEL. LI NE sock et and the wal l s ocket . • Mak e sure th[...]

Problem s and Solution s 166 Reception and cop ying pr obl ems Pr oblem Solutio n The f ax machine d oesn ’ t receiv e docume nts automati call y . • Mak e sure that the rec eption m ode is set to A UT O. The po wer is on, b ut no receptio n tak es pl ace. • Mak e sure that the w all s oc ket is conne cted to the TEL. LINE soc ket, and n ot t[...]

Probl ems and S olutions 167 9. T rouble- shooting Dots appe ar at regul ar intervals on recei ve d docu ments an d copies . • The drum car tridge ma y be dama ged. Re place th e dr um c ar t ri dge. General pr oblems Pr oblem So lution Nothing appears in the disp la y . • Mak e sure t he po we r cord is p roperly plugg ed into a po wer ou tlet[...]

Message s and Sig nals 168 Messages and Signals Displa y messages CHECK TRA Y/CASSETTE This ind icates that a paper jam has occurred in the tra y or cass ette, o r that th e cassette is not install ed properly . CONF RE FUSED A confid ential transm ission has been denied becaus e yo u enter ed an inco rrect mail bo x n umber f or a m achine wi th m[...]

Messag es and Si gnals 169 9. T rouble- shooting NO CO NF . FUNC Confidential transm ission was cancel led becau se the rece iving machine does not ha v e a confide ntial functi on, a confide ntial passc ode is not pr ogra mmed in it, it s memory is ful l, or it i s not a Shar p mo del. NO P APER This m essage will be f oll owed b y one of the pape[...]

Message s and Sig nals 170 RELA Y REFUS ED A rela y reques t has been de nied becau se y our f ax numb er has not been e ntered in t he rela y machi ne ’ s list of pe r mit ted num bers, an aut o dial numb er not prog ram med in th e rela y machine w as specifi ed, or y our fa x num ber has n ot been progr ammed in your ma chine . REMO VE ORIGIN [...]

Cleari ng Paper Jams 171 9. T rouble- shooting Clearing P aper Jams Clearing a jammed document If the o riginal document doe sn’ t feed pr operly dur ing tr ansmissio n or copying, o r REMOVE ORIGINAL(S) appears in th e display , firs t try pressi ng the ST AR T key . If the document doesn’ t feed out, o pen the operati on panel a nd remove it [...]

Clearing Paper Jam s 172 Clearing jammed print ing paper If the p rinting paper jams, P APER JAM will ap pear in t he display . Follow th e steps be low to clea r the ja m. 1 Press the gree n release and ope n the print c ompartmen t cover . • Caution! The fusin g uni t ins ide the pr int compar tment beco mes very hot during o peration . Be care[...]

Cleari ng Paper Jams 173 9. T rouble- shooting 4 Open the bl ack cover (hinged on the left) at the bot tom of the compartment . If jammed p aper is visibl e, remove it. 3 If the j ammed paper i sn’ t visib le, remove the toner ca rtridge and then the drum cartr idg e. 5 Close the black cover . Reins ert the drum cart ridge and then the tone r car[...]

Clearing Paper Jam s 174 7 Replace t he pape r casset te. 6 If you ha ve a paper c assette and the display stil l indica tes that paper is jammed, open t he casse tte and remove the jammed paper . all-FO4700.book Page 1 74 Friday, Octob er 8, 1999 11:10 AM[...]

175 A Activity Report , 153 Auto Listing , 145 Alarm vol ume , 149 Anti Jun k Fax , 141 , 14 8 Anti Jun k Number List , 16 0 Audibl e signals , 17 0 Auto Cover Sheet , 146 Auto reception mode , 66 , 67 Auto-dial numbers, programming , 45 B Batch p age numberi ng , 64 Batch transm ission , 116 - 118 Batch T ransmissio n List , 158 Beep length , 150 [...]

Index 176 I Image Memory Print , 147 J Jams, clearing , 17 1 - 174 L Letters, entering , 32 Line error , 16 4 LINE IN USE light , 12 Loading the d ocument , 40 M Manual reception mode , 66 , 67 Memory Checking docum ents in , 60 , 68 Sendi ng faxes fro m , 51 Substitute reception to , 68 Memory ret ransmission , 59 Multi TTI , 149 N Normal Dialling[...]

Index 177 Connecti ng , 19 Telephone line co rd , 19 Telephone line st atus, checking , 58 Telephone Numb er List , 156 Time, setting , 34 Timer , 10 5 Timer List , 156 Toner cartridge Installing and rep lacing , 23 - 27 Toner cartri dge indicator , 27 Transactio n Report , 160 Print Selection , 145 V Verification Stamp , 22 , 150 Replacing , 162 a[...]

178 all-FO4700.book Page 1 78 Friday, Octob er 8, 1999 11:10 AM[...]

179 all-FO4700.book Page 1 79 Friday, Octob er 8, 1999 11:10 AM[...]

180 all-FO4700.book Page 1 80 Friday, Octob er 8, 1999 11:10 AM[...]

W ARRANTY F acsimile Pr oducts Congratulations on Y our Purchase! FOR THE SER VICING OF PRODUCTS PURCHASED IN NEW ZEALAND CONT A CT Y OUR SELLING DEALER/RET AILER OR FOR REFERRAL T O A SER VICE CENTRE, CALL SHARP CUST OMER SER VICES TELEPHONE: 09 634 2059 F ACSIMILE: 09 636 6972 SHARP CORPORA TION OF NEW ZEALAND LIMITED Cnr Mahunga Drive & Hast[...]

SHARP CORPORA TION OF A USTRALIA PTY .L TD . A.C. N. 00 3 039 4051 Huntingwood Dri ve, Huntingwood, Blac kt o wn, N.S.W ., 2148 SHARP CO RPORA TI ON OF NE W ZEALA ND LIMITE D . Cnr Mahunga Drive & Hastie A ve . Mang ere Bridge , A uc kland Ne w Ze alan d SHARP CORPORA TION PRINTED IN THAI LAND (TINSE4067XHZ Z) back.fm Page 27 Tuesd ay, October [...]