Sharp FO-5900 manual

FO-5900 FACSIMILE MODEL FO-5900 OPERATION MANUAL FACSIMILE 1. Installation 2. Sending Documents 3. Receiving Documents 4. Making Copies 5. Special Functions 6. Optional Settings 7. Printing Lists 8. Maintenance 9. Troubleshooting[...]

1 W ARRANTY F acsimile Pr oducts Congratulations on Y our Purchase! FOR THE SER VICING OF PRODUCTS PURCHASED IN NEW ZEALAND CONT ACT Y OUR SELLING DEALER/RET AILER OR FOR REFERRAL TO A SER VICE CENTRE, CALL SHARP CUST OMER SERVICES TELEPHONE: 09 573 0111 F A CSIMILE: 09 573 0113 WEB: www .shar pnz.co .nz SHARP CORPORA TION OF NEW ZEALAND LIMITED 59[...]

1 Intr oduction W e lco me, and t han k you for choo sing a Sh ar p facsi mile mach ine. The featu res and spe cificatio ns of y our ne w Sharp fax machine are sho wn belo w . A utomatic d ialling Con ven tional A uto Dialling : Rapid K ey D ialling: 59 numbers Spee d Dia lli ng: 75 num ber s P ersonal A uto Dial Books: 1 0 books (59 Rapi d K eys ,[...]

2 Compressi on schem e MMR, MR, M H, Sharp (H2), JBIG Halftone (gra yscale) 64 le vels Applicable telephone li ne Publi c swi tched teleph one network Compatibility ITU-T (CCITT) G3 mode , Super G3 mode Printing resolutio n Horizontal: 16 lines/mm V er tical : 15.4 lines/mm Input docume nt size A utomatic f eeding: Widt h: 148 to 256 mm Length: 128[...]

3 As a par t of our policy of continuous improvement, SHARP reser ves the r ight to make design and specification changes f o r product improv ement without prior notice. The performance specification figures indicated are nominal v alues of production units. There may be some deviations from these v alues in individual units . Impor tant saf ety i[...]

4 • Do not allow an ything t o rest on the p ower c ord, and do n ot install th e machine where p eople ma y walk on the po wer cord. • Ne ver insert objects o f any ki nd into s lots or openi ngs on the machine . This could c reate a risk of fire or ele ctric shoc k. If an object f alls i nto the mac hine that you cannot s af ely remo ve, unpl[...]

5 W ARNING NOT ICE: NO calls can be made to or from this f ax m achine dur ing a mains power failure. W ARNING: Austral ian Communications Authority (A CA) regulations state that no unauthorised changes or modif ications to this equipment are per mitted. Note: Complies with A C A and NZ TE LECOM st andard AS/NZS 3548 regarding emission of electroma[...]

6 T abl e of Contents Introduction 1 Impo rtant s afe ty info rmatio n . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Table of Contents 6 A Look at the Operation Panel 8 1. Instal lation 13 Unpac king Check list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Conne ction s . . . . . . . . . . . . . . [...]

Table of Contents 7 5. Special Functions 63 Broadc astin g . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Confide ntial Opera tions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7[...]

8 Displa y This dis pla ys message s and prompts to help you ope rate t he machine . ALARM indicator This b links when one o f the paper so urces is empty or the drum car tridge is near the e nd of its l if e (printing is st ill poss ible). Th is lights steadily wh en the drum cartr idge ha s reache d the end of i ts lif e, all pa per sourc es are [...]

9 Rapid Dial K eys Pres s one of th ese keys to d ial a fax numbe r au tom atica lly . (N ote t hat you must attach the Rapid K ey l abels.) Wh en na vigating through the d ispla y menu , a Rapid Ke y can also be pressed in pla ce of the numeric ke ys to enter a tw o-digit num ber (f or e xample, you c an press Rap id K ey 01 to enter the number ?[...]

10 TIMER ke y Press thi s ke y to se t an oper ation to be pe rfo r med auto matically a t a later time . CO VER SHEET key Press thi s ke y to inclu de a co ver s heet when sen ding a f ax. LIFE ke y Press this ke y , fo llowe d by , to chec k the total number of pag es printed b y the f ax mac hine . MEM. ST A TUS ke y Press this k ey to chec k th[...]

11 JOB ST A TUS key T wo typ es of inf or mation app ear in the displa y: prompts related to operations yo u are perf or ming, an d inf ormation abou t how the fa x machine is using the telephon e line (tr ansmitting , receiving, etc.). Press th is ke y to change betw een the tw o types of i nfo r mation. DUPLEX SCAN key Press thi s ke y to tran sm[...]

12 PERSONAL BOOK Press thi s ke y to use o r store an a uto-dial nu mber in a pe rsonal bo ok. If the book ha s a pass code, enter the pas scode; otherw ise , select the book with or and press . SPEED DIAL ke y Press thi s ke y to dial a Speed Dial n umber . MENU key Pres s this key to select spec ial funct ion s and se ttin gs. UP and DO WN arro w[...]

13 1. Installation 1. Inst allation Unpacking Chec klist Bef ore setti ng up , mak e sure y ou hav e all of the fol lowing items. If any a re missi ng, contact y our dealer . T el eph one line c ord T oner car tri dge Rapid K ey labels A D F ex i t t r ay Oper ation manual Received doc umen t tr ay P ow er cord Adaptor (f or A ustralia ) Drum cartr[...]

Connectio ns 14 Conn ectio ns Connecting the power cord Connec t the f emale e nd of the po wer cord to the f ax machi ne as sho wn. Insert the mal e end into a 2 30-240 V , 50 Hz , ear thed (3-prong) AC outlet. Important! The f ax machine requires its own ded icated po wer outl et. The pow er outlet must not be sh ared with an y other de vices. In[...]

Connecti ons 15 1. Installation Connecting the telephone line cord Insert one end of the tele phone lin e cord i nto the adap tor . Inser t the oth er end of the line cord into the soc ket on th e bac k of the m achine mark ed TEL. LI NE . Plug the a daptor int o the telep hone soc ket on the wa ll. Note f or Aus tralia: The f ax m achine i s set f[...]

Connectio ns 16 Attaching the ADF exit tray Insert the protrusion on the right side o f the machin e into the hole in the right side of the ADF e xit tra y ➊ , then bend th e tra y slight ly and inse r t so that the protrusio n on the left s ide of the mac hine goes in to the hole on the left side of the ADF e xit tra y ➋ . Pull out the tra y e[...]

Installi ng the Print Cartrid ges 17 1. Installation Installing th e Print Car t ridges F ollow th e steps below to install or re place the toner and drum c ar tr idges . ♦ The initial starter toner cartridge includ ed with the fax machine c an print appr oxim ately 3000 A4- size pages (4% cov erage of each page; co ntinuous pri nti ng) . ♦ The[...]

Installi ng the Pr int Cart ridges 18 3 If yo u are replaci ng the drum cartridge, remov e the old ca r tridge and dispo se of it accor ding to local regul ations. 4 Remo ve the ne w drum cartridge from its pac kaging. Insert the drum cartridge into the p rint compartment. • Caution! Exc essive ex posure to li ght will damage the d rum car tridge[...]

Installi ng the Print Cartrid ges 19 1. Installation 7 Hold the tone r cartridge by the ha ndle and insert it in to the print compartment. • Mak e sure the toner cartr idge cl icks into pl ace. • The handle can b e left sta nding up . 8 Close the prin t compartment co ver . 9 Reset the dru m counter b y pressing (flip up the Rapid K ey overlay)[...]

Installi ng the Pr int Cart ridges 20 When to re place the t oner car tridge When the toner cartr idge ne ars empty (ab out 100 pa ges can sti ll be printed ), the toner car tridge indica tor on the o peratio n panel wil l blink . When the toner cartr idge is empty , the ton er car tridge indi cator will l ight steadil y and REPLA CE TO NER will ap[...]

Loading P rint ing Paper 21 1. Installation 1 Remo ve the receiv ed documen t tray . 2 Insert a stac k of paper into the tra y , print side up . • Important! The s tack of paper mus t not be higher than the red line on the paper tray . 3 Squeeze the paper guide and m ove it to matc h the length of the paper y ou are l oad ing. Loading Print ing P[...]

Loading P rinting Paper 22 4 Replac e the received d ocument tra y . • The recei ved do cument tr ay m ust be attached f or the fax ma chine to opera te properly . Loading paper in the paper cassette (if instal led) 1 Grasp the hand-hold on the cassette and pull the cassette o ut until it stops. 2 Push the pres sure plate do wn until it lock s in[...]

Loading P rint ing Paper 23 1. Installation 3 Squeeze the pa per guide and pul l up to move it to the app ropri at e hol es fo r th e length of the paper . Push the guid e down into the holes. 4 Place a st ack o f paper in the c assette, print side up . • Mak e sure the stac k of paper is not higher t han the tw o tabs on the paper guide a nd the[...]

Enterin g Your Nam e and Fa x Nu mber 24 Entering Y our Name a nd Fax Number T o hav e your name and f ax num ber autom atically ap pear at the top of each f ax page y ou send, f ollow the s teps bel ow to pro gram thi s inf ormation. 1 Press and . 2 Press and . 3 Enter y our fax number (m ax. of 20 digits) b y pressing the numeric ke ys. • T o i[...]

Entering Y our Name and F ax Number 25 1. Installation • T o enter a s pace, pre ss . • T o change case , press . • T o clear a mistak e, pres s . • T o enter a n umber as part of a name , press the appropriate nu meric ke y . T o enter the symbol on a letter k ey (the charac ter to the right of t he slash ), press (“ SYM” will app ear [...]

Setting th e Date an d Time 26 Setting the D ate and Time The date and time appear in the displa y , in repo r ts, and a t the top of each page y ou transmit. Se t the date and time b y pressin g the k eys on the oper ation pa nel as sho wn belo w . 1 Press and . 2 Press and . 3 Enter a tw o-digit num ber for the da y (“01” to “31”). Exampl[...]

Setting the Date and Tim e 27 1. Installation 7 Press to start the cloc k. 8 Press twice to return to the date and ti me displa y . ST ART/ ENTER STOP all.bookPage27Wedn esday,February1 9,20031:34PM[...]

Volum e Adj ustmen t 28 V olume Ad justment Y ou can adjust the v olume of the speak er and ringe r using and . Speak er 1 Press . 2 Press or to select th e desired v olume level . 3 Press to turn off t he speaker . SPEAKER SPEAKER Displa y: SPEAKER VOLUME HIGH SPEAKER VOLUME MIDDLE SPEAKER VOLUME LOW all.bookPage28Wedn esday,Febr[...]

Volu me Adjus tment 29 1. Installation Ringer 1 Press th e or to select the desired volum e level . (Make sure has not bee n pressed.) • The ringe r will ring once at the select ed le v el, and th en the date an d time wil l reappea r in the di splay . 2 If you sele cted “ RINGER V OLUME OFF: OK? ” to turn off t he ringer , press to con firm [...]

30 364 mm 256 mm 52 g/m ² 157 g/m ² 80 g/m ² 128 mm 148 mm 279 mm 483 mm 2. Sending Documents T ransmittable Documents Size and weight The siz e and weig ht of docu ments that y ou can load in the docu ment f eeder depend on whether y ou load one pa ge at a tim e or se ver al pages at once. Loadi ng one page at a time: Loadi ng multiple pages at[...]

Transmi ttable Doc uments 31 2. Sending Documents Maxim um scanning area The ar ea of the doc ument that the fa x machine can scan is slightl y smaller than the actual do cument siz e. An y letters or gr aphics outs ide this are a will not be s canned. Maxim um sc anning wid th: 208 mm Maxim um scann ing lengt h: The l ength of the docume nt min us[...]

Loading th e Docum ent 32 Loading th e Docum ent Up to 5 0 A4-size pages can b e placed in the f eeder at one time. The pages will auto maticall y f eed into the machine star ting fr om the bottom page. ♦ If y ou need to sen d or cop y more than 50 pa ges, pl ace the additio nal pages gently and caref ully in the f eeder just befo re the las t pa[...]

Adju sting the Resolu tion and Contras t 33 2. Sending Documents Adjusting the Res olution and Con trast If desire d, you c an adjust the resoluti on and contr ast bef ore sending a docume nt. Resolution The f ax machine has f our resolutio n settings: The def ault resolution se tting is ST AND ARD . If y ou don ’ t adjus t the resolution bef ore[...]

Adjusti ng the Re solu tion an d Contr ast 34 Contrast The f ax machine has three contr ast setting s: The def ault settin g is A UT O . T o adjust the contr ast, press until the desire d setting appea rs in the disp lay . A UT O Use A UT O for no r mal docum ents. D ARK Use D ARK f or faint documents . LIGHT Use L IGHT f or docum ents w ith a dark[...]

Sending a Fa x by N ormal Di alling 35 2. Sending Documents Sending a F ax by Normal Dialling With Normal Diallin g, you press and then dia l by pressin g the numeric ke ys. ♦ Normal Diall ing allo ws yo u to liste n to the li ne through the speak er to mak e sure the other f ax machine is re sponding. (Note that t he speak er is not a speak erph[...]

Progra mming Auto- Dial Numbe rs 36 4 W ait f or the connec tion. When y ou hear a fa x tone, press on the fax m achi ne . • If a person ans wers and yo u are using a n e xtension ph one, a sk them to press t heir Start ke y . When y ou hear th e f ax tone, p ress on y our f ax machin e. ST ART/ ENTER ST ART/ ENTER Using the REDIAL key Y ou can p[...]

Progra mming Auto- Dial Numbe rs 37 2. Sending Documents 1 Press an d . 2 Press and . 3 Press to select S ET . 4 T o program a Rapid K ey nu mber , press the Ra pid Ke y that y ou wish to use. (T o sel ect Rapid K eys 40 thr ough 59, flip up th e Rapid Ke y ove rlay .) T o progr am a Spee d Dia l num ber, press and th en ent er the numbe r from “[...]

Progra mming Auto- Dial Numbe rs 38 • T o enter a s pace, pre ss . • T o change case , press . • T o clear a mistak e, pres s . • T o enter a n umber as part of a name , press the appropriate nu meric ke y . T o enter the symbol on a letter k ey (the charac ter to the right of t he slash ), press ( “ SYM ” will app ear in the displa y) [...]

Progra mming Auto- Dial Numbe rs 39 2. Sending Documents Chain Dial ling fo r area and acce ss codes Y ou can also pro gram an area co de or acces s code in a Rapid K ey or Speed Dial nu mber using the abov e prog ramming pro cedure . In Step 9, press to set the n umber as a Cha in Dialling n umber . After y ou dial an area code or access cod e usi[...]

Progra mming Auto- Dial Numbe rs 40 4 T o clear a Rapid Ke y , press the Rapid Ke y . T o clear a Speed Dial n umber , press and then en ter the num ber with the n umeric ke ys. (If you e nter less than two digits , press to complete t he entry .) 5 Press . 6 Return to St ep 4 to c lear another number , or pres s repeatedly to return to th e date a[...]

Sendin g a Fa x by Aut oma tic Diall ing 41 2. Sending Documents Sending a F ax by A utoma tic Dialling Dual Acce ss The f ax machine fe atures ful l dual acce ss, whi ch mean s that y ou can lo ad a docume nt and dia l by automatic d ialling e ven wh en the f ax machine i s occupi ed with ano ther job . After yo u dial, y our docu ment will b e im[...]

Sending a Fax by Autom atic D ialling 42 Rapid Ke y Dialling If the num ber yo u want to dia l has been prog rammed in a R apid K ey , you c an dial it b y pressing the R apid K ey . 1 Load the docu ment(s). SEND READ Y w ill appear in th e disp lay . • Press and/or to set the res olution and contras t if needed. • T o send the d ocument ahe ad[...]

Sendin g a Fa x by Aut oma tic Diall ing 43 2. Sending Documents Speed Di alling If the n umber y ou w ant to dial ha s been pro grammed in a Speed Dial nu mber , yo u can dial i t by p ressing and then entering the Speed Dial num ber . SPEED DIAL 1 Load the docu ment(s). SEND READ Y w ill appear in th e disp lay . • Press and/or to set the res o[...]

Sending a Fax by Autom atic D ialling 44 Direct K eypad Di alling Y ou ca n als o ent er a f ull numbe r wit h t he num ber keys an d then pre ss to begin dialling . ST ART/ ENTER 1 Load the do cument(s). (Note: If desired, y ou can load the do cument after diallin g in Step 2, be low . ) SEND READ Y will appear in the displa y . • Press and/or t[...]

Sendin g a Fa x by Aut oma tic Diall ing 45 2. Sending Documents Searching for an auto-dial number If you don ’ t remember the Rapid K ey or Speed Di al numbe r in which you ha ve prog rammed a par ticular f ax number , you can search f or the number b y f ollow ing the step s belo w . Once you hav e f ound the nu mber , you c an dial it and t ra[...]

Sending a Fax by Autom atic D ialling 46 5 Press . T he document wi ll be automa tically tra nsmitted once th e connection is estab lished. ST ART/ ENTER Chai n Dialling An auto-dia l number s et f or Chain Di alling ca n be combin ed with anothe r auto -di al numb er o r di gits en te red ma nuall y wi th th e numer ic ke ys t o di al on e phone n[...]

Sendin g a Fa x by Aut oma tic Diall ing 47 2. Sending Documents Checking the st atus of the current j ob The dis pla y normally sho ws the date and time and prompts related to oper ations y ou are perf orming. T o chec k and see what num ber the f ax machi ne is curren tly call ing or tr ansmitting t o , or what n umber th e fax machine is curre n[...]

Sending a Fax by Autom atic D ialling 48 Canceli ng a memory tr ansmission b y number If you kn ow the memo ry number assigne d to a memory transmis sion, you can cancel it with the f ollowi ng procedu re. (If y ou don ’ t know the memo r y numb er, use the p receding procedure .) 1 Press (flip up the Rapid Ke y over lay) and then . 2 Enter the 3[...]

Sendin g a Fa x by Aut oma tic Diall ing 49 2. Sending Documents Memory Retr ansmission If a line e rror occurs du r ing an y type of m emor y trans mission, the fax m achine will automatical ly redial th e number and attem pt to compl ete the tr ansmiss ion. Retr ansmissio n will b egin from the page wh ich wa s being tr ansmitted when the error o[...]

Creating and Using Person al Books 50 Creating and Us ing P ersonal Books Up to 10 personal books c an be creat ed that al low invidu als to p rogram Rapid K ey and Speed Dial numbe rs f or their o wn perso nal use. ♦ Up to 59 Rapid K ey numbers a nd 16 Speed Dial nu mbers can b e prog rammed in each pers onal book. ♦ If de sired, y ou can pr o[...]

Creating and Us ing P erson al Books 51 2. Sending Documents 5 Enter a nam e for the p ersonal di rectory book b y pressing the le tter entry keys . (Make su re the Rapid K ey o verlay is dow n.) Example: SHARP = • F or more in fo r mation o n entering lett ers, see S tep 5 on pa ge 24. 6 Press . 7 Enter a f our-digi t passcode f or the per sonal[...]

Creating and Using Person al Books 52 1 Press . 2 Enter the 4-di git passcode of y our book. If the book doesn ’ t ha ve a pas scode, press or until the n ame of the book appe ars in the displa y and then press . 3 When y our book is open, all of the Rapid K eys o n the operation pan el auto mat ical ly co n ve rt to keys for use in you r book. S[...]

Creating and Us ing P erson al Books 53 2. Sending Documents ♦ P oll one or mo re f ax mach ines using Rapid K eys and Speed Dial n umbers from y our book (s ee page 71). ♦ Set up a t imer oper ation usin g a Rapid K ey or Speed Dial n umber from y our book (see page 77). ♦ Print out the Destination L ist, Progr am/Group Li st, or Time r List[...]

Creating and Using Person al Books 54 Clearing a book Note: Bef ore you ca n clear a per sonal boo k, you must cle ar all Rapid K eys , Speed D ial numbers , Group K eys , and Prog ram K eys that are in the b ook. If a tra nsmission or timer oper ation is pe nding that uses a n umber in a bo ok, the book c annot be c leared until the oper ation is [...]

Cover Sheet 55 2. Sending Documents Co ver Sheet Y ou c an have the fax mach ine ge nerate a cover sheet and s end it as the last page of your fax transmi ssion. The cover shee t inclu des the dat e and t ime, the receiver ’ s name and number if a Rap id Ke y or Spe ed Dial num ber is used, the sende r ’ s name and number , an d the total numb [...]

Cover Sheet 56 2 Press . (Flip up the Rapid K ey ove rlay if i t is down.) • The dis pla y will briefly sho w CO VER SHEET M ODE ENTERED and then re vert to SEND READ Y . • T o cancel the cov er shee t selection, press . 3 Dial the receiving party and transmit the fa x. CO VER SHEET C STOP If desi red, y ou can set y our f ax to automat ically [...]

Batch P age Num bering 57 2. Sending Documents Batch P age Nu mbering Y ou can change the p age numberi ng of the tra nsmitted doc ument from sim ple numb ering ("P .01", "P .02", etc.) to batch nu mbering, which mean s that a slash and the t otal nu mber of pages being se nt are added a fter each page numb er (f or e xample , &[...]

58 3. Receiving Documents The f ax machin e has two modes f or receiving calls: AU T O mode : Select th is mode wh en yo u only w ant to receiv e fax es on the li ne connected to the f ax machine . The f ax machin e will ans wer all c alls autom atically an d rece ive in coming f ax es. MANU AL mode: Select t his mode when you hav e an e xtension p[...]

Using M ANUAL Recepti on Mod e 59 3. Receiving Documents 1 When the fa x machin e rings, ans wer the call on an ext ension phone connected to the same line. 2 If you he ar a f ax t one , pr es s once and twic e on the keyp ad o f th e exten sion phone, or pres s on the fax mac hine. • If th e other party first speak s with y ou, perf or m Step 2 [...]

Substitu te Recepti on to Me mory 60 1 Press (flip up the Rapid Ke y overlay) and . 2 Press or to scr oll throug h the list of receiv ed faxes. Th e name (or number ) of the sender of eac h document wil l successive ly appear in the displa y . 3 When you have f in ish ed checki ng the list , pr es s tw ic e to r etu rn to the date an d time displ a[...]

61 4. Ma k ing Copies 4. Making Copies Y our f ax machin e can a lso be us ed to m ake c opies. Single an d multip le copi es (up to 99 per o r iginal ) can be made , enab ling the f ax mach ine to doub l e as an office c opier . ♦ Y ou c an perf orm all steps of a cop y job ev en when the fax m achine is busy printing ot her cop y jobs , or when[...]

Making Co pies 62 4 Press (MUL TI) if you do n ot want the co pi es so r ted , or (SO RT) if you want the copies sorted. • Cop ying will begi n. 1 2 Checki ng and canceling copy jobs in mem ory Y ou can disp lay th e status of cop y jobs in memory by f ollowi ng the steps belo w . Y ou can a lso cancel a cop y job with this proced ure. Example of[...]

63 5. Special Functions 5. Special Functions Broadcasting The Broadc asting fu nction allo ws y ou to send th e same f ax to as man y as 154 destina tions in a single op eration. First load the docume nt, then enter th e numb ers of the rec eiving mac hines. Th e document will be aut omatical ly transm itte d to each de sti nati on. 1 Load the d oc[...]

Broadc asting 64 Note: If y ou need to delete a numb er , press or u ntil the des tination appears in the dis play and then pres s . 4 Press . 5 If desired, p ress and/or to set th e resolution and contras t. 6 Press twice. T ransmission wi ll begin. • A T ransac tion Report is autom atically printe d out after Br oadcasting i s compl eted. Chec [...]

Broadcas ting 65 5. Special Functions Storing nu mbers in Gr oup Keys Group K ey s allo w you to dial a g roup of f ax num bers b y simply pressing the appropriat e Group K ey on ce. T o st ore a group o f numb ers in a Grou p K ey , f ollow the steps b elow . ♦ Any Rapid K ey tha t is not alrea dy progr ammed as a Rapid K ey or a Prog ram K ey c[...]

Broadc asting 66 Editing a group If ne cessary , you c an add n umbers t o or delete numbers f rom a gr oup b y repeatin g the progr amming proced ure fo r the Group K ey . Press for SET in Step 2 an d select the Group K ey in Step 3. Ad d or delete n umbers in Step 6. T o add a n umber , press a Ra pid K ey or enter a Speed D ial numbe r . T o del[...]

Confidenti al Oper ations 67 5. Special Functions Confidenti al Operatio ns The Co nfidential function ca n be used to transm it and receiv e confide ntial docu ments. Confidenti al tra nsmissi on When y ou send a do cument usi ng the Confi dential fu nction, the re ceiving machin e holds i t in memory instea d of immedi ately printin g it out. Wh [...]

Confide ntial Operati ons 68 3 If the receiv ing mac hine has m ultiple confidenti al mailbo xes, e nter the appr opriate ma ilbox n umber w ith the nu meric keys (this step is required f or machines with multiple m ailbox es). If the receiving mac hine doesn ’ t ha ve mul tiple mailbo xes, go directl y to Step 4. 4 Press . 5 Dial the rece iving [...]

Confidenti al Oper ations 69 5. Special Functions 1 Press (flip up the Rapid Ke y over lay if it is down ) and then . 2 Enter a 2-d igit number (from "00 " to "99") b y pressing the n umeric ke ys. This numb er identifies t he mailbo x. 3 Enter a 4-d igit passcode f or the mailbo x with the nu meric ke ys. 4 Press . 5 Enter a na[...]

Confide ntial Operati ons 70 Clearing a passcode 1 Press (flip up th e Rapid Ke y ove rlay if it is down) and then . 2 Enter the 2-d igit number that identifies the mailbo x you want to clea r . 3 Enter the 4-d igit passcode of the mailbo x with the n umeric key s. 4 Press . CONFIDENTIAL Z/< 4 ST ART/ ENTER Printing out received documents When y[...]

Poll ing 71 5. Special Functions P olling P olling allo ws y ou to call ano ther f ax machine an d hav e it send a do cument to yo ur machine w ithout oper ator ass istance. In other w ords, the receivin g fax machin e, not the transmit ting f ax machine , initiates the tr ansmis sion. Y ou can use y our fax m achine to bo th poll an d be polled b [...]

Poll ing 72 Serial P olling using a Gr oup Ke y If the f ax machi nes yo u want to poll ha ve all been progr ammed into one Group K ey , you can poll th em by si mply pressi ng that Grou p K ey . (The procedure f or prog ramming Group K eys is e xplained on page 65.) ♦ Mak e sure no documents a re in the f eeder bef ore you pr ess the Grou p K ey[...]

Poll ing 73 5. Special Functions 4 Press to select S ET . • If an other docume nt has al ready been stored, pres s to select APPEND , and go to Step 6. 5 Press to allow polli ng only once, or to allow po lling an unlimited number of times. 6 Press and/or to ad just the resolu tion and contrast if desired , and then pre ss . 7 Press . • The docu[...]

Poll ing 74 P olling Security P olling Secu rity allows you to pre vent u nauthorize d polling of your fax. When this fun ction is ac tiv ated, pollin g will onl y tak e place whe n one of the f ollo wing conditi ons is met: ♦ The f ax numbe r of the poll ing f ax machin e has bee n stored in your f ax ’ s list of per mitted f a x number s ( ca[...]

Poll ing 75 5. Special Functions 3 Storing: Ent er a 2-digit n umber (fr om 01 to 10).Thi s number i dentifies the fax n umber yo u will enter in the next s tep. Clearing: Enter th e 2-digit n umber which iden tifies the fax n umber y ou want to clear , and go to Step 5. 4 Enter the fax number (max. 2 0 digits) b y pressing the n umeric key s. 5 Pr[...]

Poll ing 76 1 Press , , , . 2 Press to progr am an ID numbe r . (Press to clear a n ID number .) 3 Storing: Ent er a number from 1 to 5. This num ber identifies the ID number you w ill enter in th e next step . Clearing: Enter the num ber whic h identifies the ID numb er you want to cle ar , and go to Step 5. 4 Enter the ID number (4 digits) by pre[...]

Timer Op erations 77 5. Special Functions Timer Operatio ns The Time r function allo ws you to store a jo b to be pe rformed a utomaticall y at a speci fied time . Up to 59 time r jobs can b e stored a t any one time, and the time of each can be specifie d up to a w eek in a dvanc e. Y ou can use t his function to take adv antage of lo wer off-pea [...]

Timer Operati ons 78 5 Enter a n umber as f ollow s to select the day of the operation (s kip this step if the operation wil l be performe d within the ne xt 24 hou rs): Sunda y Monda y T uesday W ednesda y Thur sday Frida y Saturda y 6 Press and go to the specific pr ocedure for y our operation (see th e f ollowing pa ges). 0 1 2 3 4 5 6 ST ART/ E[...]

Timer Op erations 79 5. Special Functions 9 Press and/or to ad just the resolu tion and contrast if desired , and then pre ss . 10 Load the document and then pr ess . • The document wil l be scanned into memory . RESOLUTION CONTRAST ST ART/ ENTER ST ART/ ENTER . Confidenti al tra nsmissi on (Co ntinue d fr om Initial p rocedure .) 7 Enter the mai[...]

Timer Operati ons 80 11 Press and/or to ad just the resolu tion and contrast if desired , and then pre ss . 12 Load the document and then pr ess . • The document wil l be scanned into memory . RESOLUTION CONTRAST ST ART/ ENTER ST ART/ ENTER P olling (Co ntinue d fr om Initial p rocedure .) 7 Dial the ma chine to be po lled using on e of the f oll[...]

Timer Op erations 81 5. Special Functions • Enter one or more Speed Dial numbe rs, press ing bef ore each num ber . (If y ou enter les s than 2 digi ts fo r a Speed Dia l number , press to comp lete the e ntr y .) • Enter one or more full f ax numbe rs with the numeric k eys , pressi ng after eac h full num ber . • Press o ne or more Group K [...]

Timer Operati ons 82 Not e: I f you ne ed to dele te a numbe r , press or until the destinati on appears in the disp la y and then pr ess . 8 Pr ess . 9 Press and/or to adjust the resolution and contrast if desired, and t hen press . 10 Load the docu ment and the n press . • The d ocum ent w ill be sc anned int o mem or y . STOP ST ART/ ENTER RES[...]

Batch Trans missio n 83 5. Special Functions Batch T ransmission Batch tr ansmiss ion allo ws yo u to store multiple fax jobs in me mory for automati c trans mission to one destinat ion at a set t ime. I f you oft en send f axe s to a par ticular dest ination, thi s function helps reduce telephone costs by allow ing y ou to con ve niently sen d mul[...]

Batc h Tran smission 84 2 Press th e appro priate Batch Key . • After sc anning, th e message n umber assig ned to y our documen t will appe ar in the d ispla y . 3 Press . • The document wil l be tran smitted at the design ated time along with any other jo bs stored under the same k ey . After tr ansmis sion, all jo bs in the batch wi ll be cl[...]

Entering and Usin g Pro grams 85 5. Special Functions Entering and Us ing Programs If you frequently pe rform the same operation involving the sa me par ty , you can program al l the steps of the ope ration into one Pro gram Key . T his al lows you to perform the o peratio n by sim ply pres sing that key . ♦ Any Rapid K ey whi ch is not already p[...]

Enterin g and Usin g Pro grams 86 6 If y ou want to inc lude a timer s etting, enter a tw o-digit n umber fo r the hour ( “ 00 ” to “ 23 ” ) and a two-digit numb er for the minut e ( “ 00 ” to “ 59 ” ). (If not, go di rectly to S tep 8.) 7 Enter a n umber as f ollow s to select the day of the operation (s kip this step if the operat[...]

Entering and Usin g Pro grams 87 5. Special Functions 11 Dial the rece iving machin e using one of the fo llowing me thods: • Press a Rapid K ey . • Press and ent er a Speed Di al number (if you e nter less than 2 digits , press to comp lete the en tr y). • Ente r a ful l fax numbe r w ith t he num er ic ke y s. 12 Press . 13 Press and/or to [...]

Enterin g and Usin g Pro grams 88 11 Enter the mai lbo x number (2 dig its). (Go directl y to Step 12 if th e receiving m achine does not hav e mailbo xes.) 12 Press . 13 Dial the rece iving machin e using one of the fo llowing me thods: • Press a Rapid K ey . • Press and ent er a Speed Di al number (if you e nter less than 2 digits , press to [...]

Entering and Usin g Pro grams 89 5. Special Functions Serial P olling (Co ntinue d fr om Initial p rocedure .) P olling (Co ntinue d fr om Initial p rocedure .) 11 Dial the ma chine to be polled using o ne of the f ollowing methods: • Pre ss a R apid K ey . • Press and enter a Spe ed Dial n umber (if you ent er less than 2 digits , press to com[...]

Enterin g and Usin g Pro grams 90 Note: If y ou need to delet e a num ber , press or until t he destin ation appears in the di splay and then press . 12 Press . 13 Press repeatedl y until y ou return to the date and time display . STOP ST ART/ ENTER STOP Broadcasting (Co ntinue d fr om Initial p rocedure .) 11 Dial the rece iving machin es using on[...]

Entering and Usin g Pro grams 91 5. Special Functions Batch transmi ssion (Co ntinue d fr om Initial p rocedure .) 11 Dial the rece iving machin e using one of the fo llowing me thods: • Press a Rapid K ey . • Press and ent er a Speed Di al number (if you e nter less than 2 digits , press to comp lete the en tr y). • Ente r a ful l fax numbe [...]

Enterin g and Usin g Pro grams 92 Being P olled (Memory polling) (Contin ued from Initial p rocedure .) 11 Press to allow polli ng only once, or to allow po lling an unlimited number of times. 12 Press . 13 Press and/or to ad just the resolu tion and contrast if desired , and then pre ss . 14 Press . 15 Press repeated ly until y ou return to the da[...]

Entering and Usin g Pro grams 93 5. Special Functions 4 Press . 5 Press repeated ly until y ou return to the date and time dis play . ST ART/ ENTER STOP Using a Pr ogram Ke y F ollow the steps below to perf orm a progr ammed op eration . 1 If this is a transmission ope ration or memory polling operation, loa d the document. 2 Press th e approp riat[...]

Duplex S canning f or Two-si ded Do cument s 94 Duplex Scanning for T w o-side d Document s T o tran smit or cop y documents which ha v e printing or gr aphics on both side s of the pa ge or page s, use Duple x Scanning. W ith this f unction, y ou simply f eed the do cument (a ll pages) through the m achine on ce, turn the stack o f pages o ver , a[...]

Departm ent Control 95 5. Special Functions Depar tme nt Control Department Control is used to limit use of the f ax mac hine to autho rized users . When it is activ a ted, a de par tment code must be entered bef ore an oper ation ca n be perf ormed. ♦ Department Control c an only be activ ated by y our Sharp dealer . If you w ant to use this fun[...]

Dep artme nt Co ntrol 96 Clearing: Enter th e 2-digit n umber that identifie s the Department Code yo u want to c lear . Note: It is not possible to clear the Dep ar tme nt Code that you currentl y used to access the f ax machine. It is al so not possible clear a Depar tment Code if only one code is program med. 5 Entering: Enter a Department Code [...]

Blocki ng Recepti on of Un wanted Fa x- 97 5. Special Functions Blocking Reception of Unwanted F axes The Ant i Junk F ax functi on allow s you to b lock rece ption of f axes from par ties that y ou spe cify . This sa v es paper b y not printing out unwante d "junk" fax es. T o use th is functio n, first turn it on by setting O ption S et[...]

Distinc tive Ring (Requi res Su bscri ption to Servi ce) 98 Distinctive Ring (Requ ires Subscriptio n to Service) If you subscribe to a distin ctiv e ring ser vice from your telep hone comp any , you will need to turn on the dis tinctiv e ring func tion. When this is done , yo ur f ax will s ignal v oice ca lls by the normal ring patt ern, and f ax[...]

99 6. Optional Settings 6. Optional Settings The opti onal sett ings allo w you to customiz e the f ax machine to better suit yo ur needs. An initi al setting has been made f or each optional setting at the fa ctory . T o change a setting , fo llow th e steps belo w to access it, and then c hange th e setting as e xplained in the list t hat f ollo [...]

Optional Settings 100 Opti onal Sett ing s Setting 01: DEF AUL T F AX RESOLUTION This op tion sets the def ault resolut ion (the resol ution use d if a settin g is not selecte d with ) f or tran smitting doc uments. Press f or ST ANDARD , for FINE, or for SUPER-FINE. ♦ Init ial setting: 1 Setting 02: NUMBER OF RINGS A UT O RECEPTION This se ts th[...]

Optional S ettings 101 6. Optional Settings Setting 05: TRANSA CTION REPORT PRINT SELECTION This se ts the condi tion f o r printing out a T ransac tion Report. Enter a nu mber from to as f ollo ws: ♦ Initial se tting: 5 Note: Setting s 06 and 07 are not used. Setting 08: S ECURITY SELECTION Press (ON) to turn polling sec urity on, or (OFF) to tu[...]

Optional Settings 102 Setting 10: A UTO CO VER SHEET Press (YES) to ha ve th e fax automatical ly generate a cov er sheet and send it as the la st page of ea ch trans mission. Pre ss (NO) to turn the functio n off . ♦ Init ial setting: 2 Note: Setting 11 is no t used. Setting 12: COPY SCANNING This se tting is use d to reduce c opies slig htly be[...]

Optional S ettings 103 6. Optional Settings Setting 16: CASSETTE SELECTION Press (A UTO SELECTION) if y ou want th e f ax machine to automatic ally selec t the printing pap er source (tr ay or c assette) acco rding to th e size of each p age receiv ed or copied. (If a docume nt consists o f multi ple pages of diff erent sizes , each page will be pr[...]

Optional Settings 104 Setting 20: ANTI-JUNK F AX Press to blo ck r eception from fa x numbers entered in th e Anti Ju nk F ax List. Pres s to allo w recepti on from all n umbers . ♦ Initial set ting: 2 Setting 21: ALARM V O LUME This sets the volum e of the beep s ound that alerts you to error conditions and infor ms you t hat o perat ions have b[...]

Optional S ettings 105 6. Optional Settings Setting 25: BEEP LENGTH This se ts the dur ation of the beep t hat signals the end of transmis sion, receptio n, or cop ying. Press fo r 3 seconds , f or 1 secon d, or f or no beep . ♦ Init ial setting: 1 Note: Setting 26 is no t used. Setting 27: DEP ARTMENT CODE DIGITS This se tting allo ws y ou to ch[...]

Optional Settings 106 Setting 30: COPY RESOLUTION Use this se tting to select the def ault cop ying resoluti on (the resolutio n used f or cop y ing if a setting is not made wi th ). Press f or ST AND ARD , f or FINE, or for SUPER-FINE. ♦ Initial s etting: 2 Setting 31: SEP ARA TE MODE If desir ed, y ou can ha v e the f ax dra w a sheet of pa per[...]

107 7. Printing Lists 7. Print ing Lists and Reports Y ou can print lis ts showin g setting s and inf or mation ent ered in the fa x machi ne. Y ou can also p rint out reports on recen t activity a nd individu al oper ations afte r they are comple ted. The li sts and reports are d escribed on the f ollowing pages. T o print a li st, f ollow the ste[...]

Printin g Lists and Repo rts 108 Explanation of headings SENDER/ RECEIVER The name or f ax numbe r of the other machi ne in volv ed in the transac tion. ST ART The time a t which tr ansmissi on/recepti on started. TX/RX TIME T otal time tak en f or transmi ssion/recep tion. PA G E S Number of pa ges tra nsmitted/ receiv ed. TYPE C ONF . TX - A con [...]

Prin ting Li sts a nd Repo rts 109 7. Printing Lists Timer List (List 02) This li st sho ws the tim er operat ions that are currently set. Destinat ion List (List 03) This li st show s the f ax numbers that hav e been prog rammed fo r automatic diallin g. P asscode List (Lis t 04) This lis t shows y our settings f or polling s ecurity , your nam e [...]

Printin g Lists and Repo rts 110 Depar tme nt Usage List (List 08 ) This li st sho ws total tr ansmissi on time a nd pages tr ansmitte d (including polling time and pages polle d) f or each depa r tment during t he period indicat ed on the list. The i nf or mation is only a v ailable if Depa r tment Contr ol has been acti vat ed. ♦ Each tim e you[...]

Prin ting Li sts a nd Repo rts 111 7. Printing Lists T ransaction Repor t This rep or t is printed out automatic ally after an operati on is co mpleted t o allo w you to chec k the result. T he f ax machine i s set at the f actor y to print out the report only w hen an error oc curs. If desired, y ou can change the settin g to hav e it printed out [...]

112 8. Maintenance Cleaning the Scan ning Glass and Ro llers Clean the reading g lass and rollers frequ ently to ens ure the qualit y of y our tra nsmitted im ages and co pies. 1 Open the operation panel. • Squeez e the rele ase marked P ANEL RELEASE and p ull up . 2 Wipe the s canning gla ss, white b ackplate, an d roller s with a soft cloth. ?[...]

Replacing th e Verifi cation S tamp 113 8. Maintenance Replacing the V erification Stamp If y ou are us ing the V erification Stam p functio n, you wi ll need to replace the ink c ar tr idge in the sta mp unit w hen it runs ou t of ink (w hen the s tamped mark on origi nal documen ts becomes f aint). A ne w ink cartridge can b e obtained from your [...]

114 9. T r oubles hootin g Problems and So lutions Line err or Pr oblem Soluti on LINE ERR OR appe ars in the dis play , and/or a transa cti on re por t is printed out wi th COM. E- and a n umber f rom 0 to 31 in the NO TE column . T r y the tr ansaction again. If t he error pers ists, c heck the f ollowi ng: • Chec k the c onnection. Th e cord f[...]

Probl ems and S oluti ons 115 9. T rouble- shooting Dialling an d transmission pr oblems Pr oblem Soluti on Diall ing is not po ssib le. • Mak e sure the power cord is p roperly plugged into a po wer outle t. • Mak e sure that the tel ephone li ne is properly connec ted to both th e TEL. LINE socket an d the wal l s o cket . • Mak e sure that[...]

Problem s and Solution s 116 Reception and copying prob lems Pr oblem Solution The f ax machine doesn ’ t receiv e documents automati cally . • Mak e sure t hat the recept ion mode is set to A U T O (see pa ge 58). The r ecei ved doc um ent is fa i n t . • Ask th e ot her pa r ty to se nd hi ghe r cont rast docum ents. If th e contra st is st[...]

Probl ems and S oluti ons 117 9. T rouble- shooting The qual ity of co pies is poor and/ or bla ck lines appear . • Any dir t or material on the scanni ng glass w ill cause lines to app ear on cop ies and tra nsmitted f ax es. Cl ean the sca nning gla ss as e xplained in Chapte r 8. Dots appe ar at regular intervals on receiv ed docu ments and c [...]

Problem s and Solution s 118 Bell tinkle (Ne w Zealand) • The ope ration o f this equ ipment on th e same line as the telephone or other equip ment with a udible wa r ning de vices or automatic ring d etectors will giv e r ise to be ll tinkle or no ise and m ay c ause f alse tripping of the ring detector . Should such a pro blem occur , contac t [...]

Messag es and Sign als 119 9. T rouble- shooting Messages and Signals Displa y messages CHECK CASSETTE This in dicates that the cassette i s not installed prope rly . CONF . REFUSED A confid ential tr ansmissi on has be en denied becaus e you e ntered an i ncorrect mai lbox number f or a mac hine w ith ma ilb ox es. CONF . RX ERROR Confid ential re[...]

Message s and S ignals 120 NO CONF . FUNCTION Confidential transmission w as cancelled because the rece iving ma chine do es not ha ve a confide ntial functi on, a confide ntial passc ode is not prog ramm ed in it, its memory is full, or it is not a Shar p model . NO P APER This m essage will be fo llow ed b y one of the paper sourc es in pare nth [...]

Messag es and Sign als 121 9. T rouble- shooting A udible sig nals Contin uous tone 3 seconds Indicates the end o f transmis sion, reception , or cop ying. Intermittent ton e (3 beeps ) 5 se conds (1 seco nd on, 1 second off) Indicates incomp lete tra nsmission , reception , or cop ying. Rapid int er mittent tone 35 seco nds (0.7 seco nds on, 0.3 s[...]

Clearing Paper J ams 122 Clearing P aper Jams Clearing a jammed document If the original docum ent doesn ’ t feed properly during tr ansmis sion or cop ying, or REMO VE ORIGINAL(S) a ppears in the displa y , first tr y pres sing . If the do cum ent does n ’ t f eed out, open the oper ation panel a nd remov e it. Important: Do not tr y to remo v[...]

Cleari ng Pa per Jams 123 9. T rouble- shooting 1 Press th e green releas e and open the print compartment co ver . • Caution! The fus ing unit i nside the print compa r tment becomes very hot during opera tion. Be ca reful not to to uch the inside of the co mpar tment. 2 Remo ve the toner cartridge and place it on a she et of paper . 3 Remove th[...]

Clearing Paper J ams 124 5 Replace the drum cartridge. • Mak e sure the drum car tridge is inser ted in as far as it wi ll go. 6 Replace the toner cartridge and then clos e the print com partment cov er . 7 If y ou have a paper cas sette and the displa y still indi cates that paper i s jammed, p ull out the ca ssette and remo ve the jamm ed paper[...]

125 Q UICK REFE RENCE GUID E SENDING F AXES Place the do cum ent (up to 50 A 4-size p ages) face down in the do cument feeder . (Note: For Nor ma l Dialling an d Direct K eypad Diallin g, you can also lo ad the docu men t after dialling the number.) Press or if needed. Normal Dialling 1. Lif t e xte nsion ph one or pres s . 2. Dia l the fax number [...]

126 A Activit y Report, 107 Auto Listi ng, 100 Alarm v olume, 104 Anti Jun k Fax, 97, 10 4 Anti Jun k Number List, 11 0 Audible signals , 121 Auto Cove r Sheet, 102 Auto r eception mo de, 58 Auto-dial numbers, pro gramming , 36 B Batch pa ge numbe ring, 57 Batch tra nsmission, 83 -84 Batch Tra nsmission Li st, 109 Beep length , 105 Broadcasti ng, 6[...]

Index 127 L Letters, entering, 2 4 Line erro r, 114 Loading the docu ment, 32 M Manual reception m ode, 58, 5 9 Memory Checking documen ts in, 47, 60 Sending fa xes fr om, 41 Substitute reception to , 60 Memory ret ransmissio n, 49 Multi T TI, 104 N Normal Dialling, 35 Numb er of rings in auto recep tion, 100 Numb er of rings in manu al receptio n,[...]

all.bookPage128Wed nesday,February 19,20031:34PM[...]

PRINT ED IN TH AILAND (TINSE4339X HTZ) SHARP CORPORA T ION OF A USTR ALIA PTY .L TD . A.C.N. 003 039 405 1 Huntingw ood Drive, Hunting wood, Bl ackto wn, N.S.W ., 2148 SHARP CORPORA TION OF NEW ZEALAN D LIMITED . 59 Hugo Johnston Drive P enro se, A uckland Ne w Zealand SHARP CORPORA TION all.bookPage1Wedne sday,February19 ,2[...]