Sharp MX-7000N manual

Scanner Guide MX-5500N MX-6200N MX-7000N MODEL:[...]

2 TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 4 • MANUALS PROVIDED WITH THE MACHINE . . . 5 1 BEFORE USING TH E MACHINE AS A NETWORK SCANNER NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . 6 PREPARATIONS FOR USE AS A NETWORK SCANNER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

3 4 SPECIAL MODES SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 STORING SCAN OPERATIONS (Pr ograms) . . . . . . 72 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Eras e) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 SCANNING AN ORIGINAL AS TW O SEPARATE PAGES (Dual Page Scan) . . . . . . . . . . . . . . . . . . .[...]

4 ABOUT THIS MANUAL This manual explains the procedures for using scan mode, USB memory mod e, Internet fax mode, PC scan mode, and data entry mode on the mach ine. Please note • To use the Inte rnet fax func tion, the Internet fax expansion kit must be installed. • The application integration module is requir ed to use the metadata transmi ssi[...]

5 MANUALS PROVIDED WITH THE MACHINE Printed manuals a nd manuals stored in PDF format o n the machine' s hard drive are provided with the machine. When using the machine, read the approp riate manual for the feature you are using . Printed manuals Operation manuals in PDF format The manuals in PDF form at provide detailed e xplanations of the [...]

6 This chapter pr ovides informatio n that you should kn ow before using the ma chine as a networ k scanner. NETWORK SCANNER FUNCTION The network scanner functio n of the machine can be used to sc an an original, create an ima ge file, and send the file over a network to a comput er, FTP server, or othe r destination. Scanning is also possible fro [...]

7 ☞ SENDING AN IMAGE IN USB MEMORY MODE (page 37) USB Memory Scan The scanned file is sent to an d stored in a USB memory device con nected to the machine . ☞ SENDING A FAX IN INTER NET FAX MODE (pag e 42) Internet fax transmission The scanned file is sent as an Inter net fax. Reception of Intern et faxes is also possible. ☞ 7. SCANNING FROM [...]

8 PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when t he main power indica tor on the right side of the operation panel is lit. If the main power in dicator is not lit, the main power is "off". Swit ch the main power swit ch to the "on&quo[...]

9 STORING SENDER INFORMATION Before using Scan to E-mai l Store a default sender name in "Sender Name" and a reply e-mail address in "Reply E-mail Address". These w ill be used when a send er is not selected. Before using Internet fax Store a sender name in "Se nder Name" and a sender In ternet fax addr ess in "Ow[...]

10 STORING A DESTINATION FOR SCAN TO DESKTOP To store you r computer in the machin e as a dest ination for Sc an to Deskto p, Network Sc anner Tool m ust be insta lled from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine. To scan an image to your computer, Networ k Scanner Tool must be running on your compute[...]

11 BASE SCREEN Scan mode, USB memory mode , Internet fax mo de, and PC scan mode a re used by selecting op erations and settin gs in the base screens of those mode s. To display the base screen of a mod e, touch the [IMAGE SEND] key in the to uch panel and t hen touch the t ab of the m ode that you wish to use. (1) Mode select keys Use these keys t[...]

12 (7) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. ☞ Customizing displayed keys (page 13) (8) key Touch this key to specify a destination using a search number * . * 3-digit number assigned to a destination when it is stored. ☞ USING A SEARCH NUMBER TO RETRIEVE A DESTINATION (page 23) [...]

13 Customizing displayed keys Special mode keys and other keys can be displayed in the ba se scre en. Set these keys to f unctions that you f requently use to access the functions wit h a single touch. The customiz ed keys are configured using "Customize Key Setting" in the Web pages. The followin g keys appear by facto ry default: • [A[...]

14 ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (1) This shows the selected destination. (2) Number of displayed items selector ke y Touch this key to change th e number of destinations (one-touch keys) displayed in the address book screen . Select 5, 10, or 15 keys. (3) [Condition Settings] key Touch this key to sel[...]

15 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show destinatio ns of only a spec ific transmissio n mode in the address bo ok screen, or chan ge the displayed index tabs from the alph abetical tabs to the custo m tabs. The procedur e for selecting destinat ions does not change. • Icons appear in the one-touch ke ys i[...]

16 Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabet ical index tabs. To display a stored dest ination, touch the appropriate index tab. It is co nvenient to store freque ntly used destinations in the [Frequent Use] index. Specify tha t a destination be displaye d in the [Frequent U[...]

17 SCAN SEND SEQUENCE This section explains the basic pr ocedure for scann ing and transmissio n. Select settings in the order shown b elow to ensure smooth transmission. For the detailed pro cedures for selectin g the settings, see the explan ation of each sett ing in this manual. Place the original. Place the original in the document fee der tray[...]

18 Special mode settings Special modes can be selected. ☞ 4. SPECIAL MODES (page 70) Enter the destination Specify the destination of the scan transmission. • [Address Book] key: ☞ RETRIEVING A DESTINATION FROM THE ADDRESS BOOK (page 20) RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 25) • [Address Entry] key: ☞ ENTERING AN ADD[...]

19 ORIGINAL SIZES TRANSMITTABLE ORIGINAL SIZES The follow ing origin al sizes can be transmitt ed * A long original can be transmitted. (Whe n only scan destinati ons are selected fo r scan transmission or metadata transmission, scanning will take place in Mono2 at a resolution of 300X300 dpi or less.) THE SIZE OF THE PLACED ORIGINAL When a standar[...]

20 This chapter expl ains how to specify de stination addres ses, including selecting an address from the address book and retrieving an addr ess by entering a se arch number . RETRIEVING A DESTINATION FROM THE ADDRESS BOOK The address book scr een shows stored destinatio ns as one-touch keys. The destinat ions are displayed in orde r by search num[...]

21 RETRIEVING A DESTINATION A destination is retrieved by selecting its one-touch key. 1 Touch the [Addr ess Book] key. 2 Specify the destination. (1) Touch the index tab where the destination is stored. (2) Touch the one-touch key of the desi red destination. If you select an incorrect des tination, touch the key again to cancel the selection. (3)[...]

22 CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destina tions have been selected, you can display an d check the destinations. You can also dele te a destination fr om the list (cancel selection of the destina tion). 1 Touch the [Address Review] key. 2 Check the destinations and then touch the [OK] key. To check Cc or Bcc destinati[...]

23 USING A SEARCH NUMBER TO RETRIEVE A DESTINATION A destination stored in the address book can be r etrieved using the key. This can be done in t he base screen of any of the modes or in the address bo ok screen. 1 Touch the key. 2 Enter the 3-digit search number of the address with the numeric keys. When the 3-digit search nu mber is entered, the[...]

24 ENTERING AN ADDRESS MANUALLY Destination addres ses for Scan to E-mail and In ternet fax can b e entered manually. 1 Display the address input screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Address Entry] key. 2 Enter the destination address. (1) If you are in scan mode, touch the key of the desired delivery method. N[...]

25 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web pages, you can look up an address in a global addr ess book and retrieve the a ddress for Sca n to E-mail o r Internet fa x transmission. 1 Open the global address search screen. (1) Touch the [Address Book] key in the base screen. (2) Touch the [Glo[...]

26 Storing a destination from a globa l address book in the machine's address book A destination ad dress obtained from a global address book can be stored as a destinatio n (one-touch key) in the address book of the ma chine. Touch the [Detail] key in the search results screen of the global ad dress book (the screen of ste p 3 above) to displ[...]

27 USING THE RESEND FUNCTION The destinations of the most recent 8 transmissions by Scan to E-mail, Internet fax and/or fa x are stored. One of t hese can be selected t o resend to tha t destination. 1 Touch the [Resend] key. 2 Touch the key of the desired address. The last 8 addresses used for transmission are displayed. • When the [Resend] key [...]

28 SENDING AN IMAGE IN SCAN MODE This section explains the basic procedu re for transm ission in scan mode (Sca n to E-mail, Sc an to FTP, Sca n to Desktop, and Scan to Network Fo lder). 3 TRANSMITTING AN IMAGE When a default address is configured in "Def a ult Address Setting" in the system settings (administrator), the mo de cannot be c[...]

29 2 Switch to scan mode and display the image settings screen. (1) Touch the [Scan] tab. (2) Touch the [Original] key. The current setti ngs for [Original] , [Exp osure], [Resolution], [File Format], and [C olou r Mode] are indicated at the right of each key. To change a setting, touch the app ropriate key. ☞ AUTOMATICALLY SCANNING BOTH SIDES OF[...]

30 4 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the desi red destination. The icon on the key indicate s the type of destination stored in the ke y. : Scan to E-mail : Scan to FTP : Scan to Network Folder : Scan to Desktop (3) Touch the [To] key. The destina tion is spec ified. • A[...]

31 5 Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the t ouch pa nel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the docu ment feeder tray,[...]

32 • When all originals have bee n scanned, "Job stored." will be di spl ayed together with a job control number. This nu mber can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job i s a broadcast transmission, this number will also appear in the key of the job in the job status scre[...]

33 CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXT The subject, file name, reply-to, and bo dy text can be ch a nged when performing a scan transmissio n. Preset items can be selected or te xt can be directly ent ered. • When performing Scan to FTP, Scan to Desktop, or Scan to N etwork Fold er, only the file name is used. • If the subj[...]

34 3 Enter the subject. (1) Touch a Pre-Set text key. (2) Touch the [OK] key. • If you wish to directl y enter the text, touch the [Direct En try] key to open the text entry screen. Enter the text and touch the [OK] key. • The text in a pre-set text key can be ed ited by touching th e pre-set text key and then the [Direct Entry] key. The text e[...]

35 6 Specify a user for "Reply-To" and touch the [OK] key. • Touch the key that you wish to use for "Reply-To". • You can touch the [Gl obal Address Search] ke y to specify a user stored in a global address book fo r "Reply-To". You can also touch the [Address Entry] ke y to directly enter an e-mail address. • To[...]

36 9 Touch the [OK] key. The [Add 'Reply to' to Cc] checkbox can be selected to send a Cc copy to the se nder. When storing pre-se t text for the subje ct and file name in the Web pages, up to 80 characters can be entered. • System Settings (Adm inistrator): The Number of File Na me/Subject/Body Keys Displayed Settin g The setting for t[...]

37 SENDING AN IMAGE IN USB MEMORY MODE Follow the ste ps below to se nd a scanned image to a commerci ally available USB memory device that has been connected to the machine. This stores th e file in the USB device. • Consult your deal er or retailer fo r USB memory devices that can b e used. • When a default address is configured in "Defa[...]

38 3 Switch to USB memory mode and display the image settings screen. (1) Touch the [USB Mem. Scan] tab If the [USB Mem. Scan] tab d oes not appear, touch the tab to move the screen. (2) Touch the [Original] key. • When scanning to USB memory, there is no nee d to specify the destination. • If a destination of another mode has been previously s[...]

39 5 Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Scanning begins. • If the original is placed on the document glass, the [Read-End] key appears in the t ouch pa nel. If the original is only one page, go to step 7. To scan more pages, go to the next step. • If the original was inserted in the docu ment feeder tray,[...]

40 8 When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. Do not disconnect the USB memory wh ile "Processing data." or "Sending data." app ears in the touch pan el. • When transmission to USB memory is completed, "Sendin g data has been completed." is displayed. Af[...]

41 ENTERING A FILE NAME The file name can be dire ctly entered when performing a scan tr ansmission. Touch the [File Name] key. A text entry screen will appear. Enter the file name and touch the [OK] key. • If the file name is not entered, t he settings in the Web page are used. • For the procedure for entering text, see " 6 . ENTERING TEX[...]

42 SENDING A FAX IN INTERNET FAX MODE When a default address is configured in "Def a ult Address Setting" in the system settings (administrator), the mo de cannot be changed, the destination cann ot be changed, and destin ations c annot be added. To switch to Internet fax mode, touch the [Cancel] key in the touch pa nel an d follow the st[...]

43 3 Specify the orientation in which the original is placed. When specifying the orientation of the imag e to be transmitted, specify the orientation of the original pla ced in step 1. (1) Touch the appropriate orientation key. If the top edge of the original is up , touch the key. If the top edge of the original is to the left, touch the key. (2)[...]

44 7 Touch the [R ead-End] key. A beep will sound to indicate that the operation is completed. Open the automa tic document fee der and remove the original. • If no action is taken for on e minute after the confirma tion screen appears, scanning automatically en ds and the transmission is reserved. • The [Configure] key can be touched to change[...]

45 CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT The subject, file name, and body text can be changed when performing an Inte rnet fax transmission. Preset ite ms can be selected or te xt can be directly ent ered. • If the subject and fil e name are not changed, th e settings in the Web page are used. • Selections for the subject, file na me, [...]

46 3 Enter the subject. (1) Touch a pre-set text key. (2) Touch the [OK] key. • If you wish to directl y enter the text, touch the [Direct En try] key to open the text entry screen. Enter the text and touch the [OK] key. • The text in a pre-set text key can be ed ited by touching th e pre-set text key and then the [Direct Entry] key. The text e[...]

47 6 Enter the body text and touch the [OK] key. • To select a p re-set message previously stored i n the Web page, touch the [Pre-Set Select] key. • To directly enter the message, touch the [Edit] key. • 1800 characters can be entered. (A line brea k counts as one character.) • To clear all entered text, touc h the [C lear All] key. This k[...]

48 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) The same scanned image can be sent t o multiple scan modes (Sca n to E-mail, Scan to FTP, and Scan to Desktop), Internet fax mode, and fax mod e destinations in a single operat ion. Up to 500 destinatio ns (including a combined maximum of 200 Scan to FTP and Scan to Desktop[...]

49 2 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch the one-touch key of the des ired destination. (3) Touch the [To] key. The destina tion is spec ified. (4) Repeat steps (2) and (3) until all destinations are selected. • To add Cc or Bcc reci pients, select a recipi en t and touch the [Cc] key or the [Bc[...]

50 5 Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). Scanning begins. • If you inserted the or iginal pages in the document feeder tray, all pages are scanned. A beep will sound to indicate that sca nning is finished. • If you are sca nning the original on the d ocument glass, scan each page one page at a time. When s[...]

51 BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS When a broadcast transmission includes bot h scan mode and In t ernet Fax mod e destinations, t he Intern et Fax mode settings (orig inal orientation and ot her various settings) are give n priority. When perf orming this type of broadcast transmission, note the informat ion below. R[...]

52 3 Display details on the broadcast transmission. (1) Touch the key of the completed broadcast transmission. (2) Touch the [Detail] key. "Broadcastxxxx" will appear as the add ress of the broadcast job key. The job control number that appeared in the touch panel when scanning ended a ppears in "xxxx". 4 Resend the image to the[...]

53 SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) A file on a computer can be sent via th e machine as an Int ernet fax (PC-I-Fax fu nction). Inte rnet faxes a re sent using the PC-I-Fax function in t he same way as documents ar e printed. Select th e PC-Fax driver as the p rinter driver for your computer and then select the Print command in th[...]

54 IMAGE SETTINGS Settings for scanning th e original are selected in the ba se screen of each mode. The current state of each setti ng appears to t he right of the ke y used to select the sett ing. (1) [Original] ke y Touch this key to set the scan size, send size, and orientation of the ori ginal, and select 2-sided sca nning settings. ☞ AUTOMA[...]

55 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) The automatic docum ent feeder can be used to automatically scan both side s of an original. 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Original] key. 2 Specify the binding st yle of the 2-sided ori[...]

56 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) When the original is placed, it s size is automa tically det ected and displayed in the base screen. The size of the placed or iginal is indicated as th e scan size, and the size to be tran smitted is indicate d as the send size. In the above screen, the scan size (t he placed orig[...]

57 Specifying the original scan size (by paper size) If the original is a non-st andard size or you wish to chang e t he scan size, touc h the [Orig inal] key to specify the original size manually. Place the origin al in the document fee der tray or on the do cument glass and follow the st eps below. 1 Select the mode and display the image settings[...]

58 Specifying the original scan size (by numerical values) When scanning a non-sta ndard size original such as a card, fo llow these steps to specify the o riginal size. The width can be from 64 mm to 43 2 mm (2-1 /2" to 17"), and the he ight can be from 64 m m to 297 mm (2-1/2" to 11-5/8"). 4 Touch the [OK] key. When [Long Size[...]

59 3 Touch the [Size Input] key. 4 Enter the scan size (original size). (1) Touch the [X] key and enter the X (horizontal) dimension with the keys. (2) Touch the [Y] key and enter the Y (vertical) dimension with the keys. (3) Touch the [OK] key. Touch the [OK] key ne xt to th e [Cancel] key to complete the setting and return to the screen of step 3[...]

60 Specifying the send size of the image Specify the send size as a paper size. If a send size bigger than the scan size is selected, the im age will be enlarged. If a send size smalle r than the scan size is se lected, the ima ge will be reduced. • The send size can not be specified when [Long Size] is sele ct ed for the scan size, or when the s[...]

61 4 Specify the orientation in which the original is placed. (1) Touch the appropriate [Image Orientation] key. If this setting is not correct when sending an image with a changed ratio, a su itable image may n ot be transmitted. (2) Touch the [OK] key. The ratio used for reduction or enla rgement of the origin al will appea r between the "Sc[...]

62 CHANGING THE EXPOSURE AND EXPOSURE MODE (ORIGINAL IMAGE TYPE) The exposure can be cha nged to match th e darkness of the origina l. In scan mode an d USB memory mode, the exposure mode can be se t to match the origin al image type. Refer the following ta bles to select approp riate settings. How to select the exposure How to select the or iginal[...]

63 2 Read the displayed message and touch the [OK] key. This message does not appear in USB memory mode or Internet fax mode. Go to the next st ep. If a broadcast transmission is performed that includes both scan mode destinations and Internet fax destinati ons, the exposure settings for Internet fax mode wil l have priority. 3 Scan mode, USB memor[...]

64 CHANGING THE RESOLUTION The resolution se tting can be selected . 1 Select the mode and display the image settings screen. (1) Touch the tab of the mode that you wish to use. (2) Touch the [Resolution] key. 2 Scan mode, USB memory mode Internet fax mode Select the resolution. (1) Touch the key of the desired resolution . (2) Touch the [OK] key. [...]

65 How to select the resolution For normal text or iginals, 200X200dpi (200X1 00dpi in Internet fax mode) produces an image that is sufficiently legible. For photos and illustrations, a high re solution setting (600X60 0dpi, etc.) will produce a sh arp image. However, a high resolution setting will result in a large file, and if the file is too lar[...]

66 3 Set the format. ● Scanning in Mono2 (1) Select the file type. (2) Select the compression mode. ● Scanning in colour/greyscale (1) Touch the indicated key to select [Colour/Greyscale] mode. When [Colour/Greysca le] is highlighted, [Colour/Greyscale] mode is selected. (2) Select the file type. (3) Select the compression ratio. High compressi[...]

67 4 To change the number of pag es per file, enter the number of pages and exit the format settings. (1) Touch the [Specified Pages per File] checkbox so that a checkmark appears. (2) Set the number of pages per file with the keys. (3) Touch the [OK] key. • When a checkmark does not appear in the [Specified Pages pe r File] checkbox , one file i[...]

68 Changing the format (Internet fax mode) The file format for sending an Inte rnet fax is normally set t o [TIFF-F]. If th e destination I nternet fax mach ine does not support full mode (it only supports simple mode), follo w the steps be low to select [ TIFF-S]. 1 Switch to Internet fax mode and display the file format settings screen. (1) Touch[...]

69 CHANGING THE COLOUR MODE This procedure is used t o change the colou r mode us ed t o scan the original when the [COLOUR START] key ( ) or the [BLACK & WH ITE START] key ( ) is pressed. This function cannot be used in Internet fax mode. Start key Mode Scanning method [COLOUR START] key Auto The machine detects whe ther the original is colour[...]

70 This chapter explains special modes tha t can be used in scan send mode. SPECIAL MODES When the [Special Mode s] key is pressed in th e base screen, the specia l modes menu screen appe ars. When the [OK] key is touched in the special modes screen, the select ed settings are entere d and the base screen reap pears. Scan mode, USB memory mode, Dat[...]

71 Internet fax mode There are tw o special mo de menu s creens in In ternet fax mo de. Touch the keys to switch between th e two screens. The keys explained be low can only be used in Internet fa x mode. The other keys are the same as tho se explained in " Scan mode, USB memory mode, Data entry mode " (page 70). 1st screen 2nd screen (1)[...]

72 STORING SCAN OPERATIONS (Programs) A destination, or iginal settings, an d functions can be stor ed in a program. When you wish to use those settings to send an image, they can be ret rieved with ease. For example, suppose A4 (8-1/2" x 11") size documents are scanned into a file and se nt to each branch office once a month. (1) The sam[...]

73 2 Select the special modes. (1) Touch the [Special Modes] key. (2) Touch the [Program] key. ☞ SPECIAL MODES (page 70) 3 Retrieve the stored program. (1) Touch the desired program key. (2) Touch the [OK] key. 4 Select additional settings. Select any settings or functions that you wish to use that cannot be stored in a pr ogram. The following it[...]

74 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) The erase function is used to erase sh adows on images produced when scanni ng thick originals or books. (This fu nction erases th e parts of the image where sha dows ten d to form. T he functio n does not detect shad ows and er ase only t he shadows.) Scanning a thick book Erase modes Shadows appe[...]

75 3 Select the erase settings. (1) Touch the desired erase mode. Select one of the three erase modes. (2) Set the erasure width with th e keys. 0 mm to 20 mm (0" to 1") can b e entered. (3) Touch the [OK] key. 4 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch one-touch keys of the destinations that[...]

76 When the erase functio n is used, erase take s place at the edges of the origin al image. If you also use a reduction or an enlargement setting, the erase width will chan ge according to th e selected ratio. For example, if the erase width setting is 20 mm (1") and the image is reduced to 50%, the erase width will be 10 mm (1/2"). To c[...]

77 SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) The left and righ t sides of an original can be scanned as two se para te pages. This functi on is useful when you wish to successively scan each page of a book or other bound document. Example: Scanning the left and rig ht pages of a book Example: Book or bound do cument The pages are [...]

78 3 Select Dual Page Scan. (1) Press the [Dual Page Scan] key so that it is highlighted. (2) Touch the [OK] key. 4 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key. • When scanning to USB memory, there is no nee d[...]

79 SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) This function lets you specify a time at which a transmission or broadc ast transmission will auto matically take place. Transmission begins autom atically at the specified time. • When a timer transmission is stored, keep the main po wer switch in the "on" position. If the ma[...]

80 3 Set the time with the keys. (1) Specify the day. If you do not wish to specify a day, select [---]. In this case, transmission will begin when the time specified in (2) arrives. (2) Specify the time (hour, minute) Select the time in 24-hour format. (3) Touch the [OK] key. When this scree n is opened, the setting wil l show the cu rrent time. I[...]

81 • The time can be specified u p to a week i n advance. • Up to 94 timer transmissions can be stored at once. • If another transmis sion is in progress when the specified time arrives, the ti mer transmission will begin after that transmission is finished. • Other transmissions can be performed as usua l after a timer transmission is stor[...]

82 WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) This feature is use d to suppress light back ground area s. • This function cann ot be used in Internet fax mode. • When using USB memory mode, con nect the USB memory devic e to the machine before performing the procedu re below. 1 Place the original. Place the original face up in t[...]

83 4 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key. • When scanning to USB memory, there is no nee d to specify the destination. Go to step 5. • In addition to specification by a one- touch key, a destination [...]

84 SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) This function lets you se nd the fron t and revers e sides of a card as a s ingle pag e, without the need to se nd each side separately. • When using card shot, the original must be placed on the document glass. • When using USB memory mode, con nect the USB memory devic e to the m[...]

85 3 Specify the original size. (1) Enter the original size. • Touch the [X] key and enter the horizontal dimensio n (X) of the original with the keys. • Touch the [Y] key and enter the vertical dimension (Y) of the original with the keys. (A) To return the original size to the default size, touch the [Size Reset] key. (B) To automatically enla[...]

86 6 Turn the card over and press the [COLOUR START] key ( ) or the [BLACK & WHITE ST ART] key ( ) to scan the reverse si de of the card. Press the same [START] key that was used to scan the front side. Before scanning the back of the card, you can touch the [Configure] key in the touch pan el to change the exposure. To cancel scanning... Press[...]

87 SCANNING MANY ORIGINALS AT ONCE (Job Build) This function lets you se parate an or iginal consistin g of nume rous pages in to sets, scan each set u sing the au tomatic document feede r, and transmit the pa ges in a single transmis sion. Use this function when the number of originals tha t you wish to scan exceeds the ma ximum number of sh eets [...]

88 4 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key. • When scanning to USB memory, there is no nee d to specify the destination. Go to step 5. • In addition to specification by a one- touch key, a destination [...]

89 7 Touch the [R ead-End] key. • If no action is taken for on e minute after the confirma tion screen appears, scanning automatically en ds and the transmission is reserved. • The [Configure] key can be touched to change the exposure, resol ution, scan size, and send size for each original page scanned. Howe ver, when Job Build is used i n com[...]

90 SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) This feature lets you scan originals of different sizes at t he same time; for example, B4 (8-1/ 2" x 14") size originals mixed togeth er with A3 (11" x 17") size originals. When sca nning the originals, the machin e automatically detects the size of each original. T[...]

91 3 Select the mixed size original setting. (1) Touch the [Mixed Size Original] key s o that it is highlighted. (2) Touch the [OK] key. If an original scan size has been specified, a message will appear when the [Mixe d Size Original] key is touched. To enable the Mixed Size Orig inal setting, change the scan size setting to auto and then touch th[...]

92 SCANNING THIN ORIGINALS (Slow Scan Mode) Use this function when you wish to scan thin originals using the automa tic document feeder. This function helps pr event thin originals from misfeeding. When using USB memory mode, connect the USB memo ry device to the machine before performing th e procedure below. 1 Insert the originals face up in the [...]

93 4 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key. • When scanning to USB memory, there is no nee d to specify the destination. Go to step 5. • In addition to specification by a one- touch key, a destination [...]

94 SENDING TWO PAGES AS A SINGLE PAGE (2in1) Two original pa ges can be re duced to half t heir original size and sent t ogether as a sin gle page. This function cannot be used in scan mode, USB memory mode, or data entry mode. 1 Place the original. When placing the originals, o rient them as sho wn below. 1 2 1 2 1 2 1 2 Portrait-orie nted origina[...]

95 2 Select the special modes. (1) Touch the [Internet Fax] tab. (2) Touch the [Special Modes] key. ☞ SPECIAL MODES (page 70) 3 Select 2in1. (1) Touch the [2in1] key so that it is highlighted. (2) Touch the [OK] key. 4 Touch the [Original] key. 5 Specify the orientation in which the original is placed. (1) Touch the "Image Orientation" [...]

96 6 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key. In addition to specification by a one- touch key, a destination can also be spec ified by a search number. You can also manually enter an e-mail ad dress or look[...]

97 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) A transactio n report is automatically prin ted out to alert yo u when an Internet fa x transmission fails or when a broad cast transmission is performed. The transaction report cont ains a de scription of th e transmission (date , start time, name of other party, time r[...]

98 4 Specify the destination. (1) Touch the [Address Book] key in the base screen. (2) Touch one-touch keys of the destinations that you wish to store in the group. (3) Touch the [To] key. In addition to specification by a one- touch key, a destination can also be spec ified by a search number. You can also manually enter an e-mail ad dress or look[...]

99 This chapte r explains how to chec k the status of re served transmission jobs and r eceived Intern et faxes. JOB STATUS SCREEN The job status screen is displaye d when the [JOB STATUS] key on the operat ion panel is pressed. The job stat us screen shows the status of job s by mode. When the [JOB STATUS] key is pressed, the job status screen of [...]

100 JOB QUEUE SCREEN AND COMPLETED JOB SCREEN The job status screen consist s of two screens: the job que ue screen that shows reserv ed jobs and the job curr ently in progress, and th e completed jobs scree n. To switch between the two screens, touch the job status screen selector key ((2) below). Job queue screen Complete screen (1) Mode switch t[...]

101 Job key display The following information is shown in the job queue keys and completed job keys that appe ar in the job status screen. (1) Displays the number (position ) of the job in the j ob queue. When the job currently being transmitte d is finished, the job moves up one position in the job queue. This number does not appear in keys in the[...]

102 • Completed job Display Status "Send OK" Transmission was completed. "In Memory" An Internet fa x has been received but has not yet been printed. "Printed" A received Internet fax has been printed. "Forward OK" A received Internet fax has been forwarded. "Holdi ng" Received Internet fax held b[...]

103 OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED When a normal tran smission job is completed, it moves to the completed job s screen and "Send OK" ap pears in the status column. Received Intern et faxes, timer tra nsmission jobs, and fo rwardi ng jobs are han dled in the job status screen as explaine d below. Internet fax reception[...]

104 CHECKING COMPLETED JOBS You can check a list o f the destinat ions, the destination s fo r which transmission failed, and other detailed informat ion on completed jobs that used docume nt filing function, broadcast transmission j obs, and received Inte rnet fax forwarding jobs. Touch the key of the job for which you wish to display infor mation[...]

105 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED Follow the steps below to stop a job th at is being t ransmitted or is waiting to be transmitted. 1 Press the [JOB STATUS] key. 2 Select the job that you wish to stop. (1) Touch the mode tab of the job to be stopped. (2) Touch the key of the job to be stopped. (3) Touch the [Sto[...]

106 GIVING PRIORITY TO A SCAN TRANSMISSION JOB When multiple jobs are waiting t o be transmitted, the job s are normally tra nsmitted in the or der they were reser ved. If you need to give priorit y to a job and send it ahead of the other jobs, follo w the steps below. 1 Press the [JOB STATUS] key. 2 Select the job to which you wish to give priorit[...]

107 CHECKING THE INTERNET FAX ACTIVITY LOG (Image Sending Activity Report) You can have the machine print a log of rece nt image sending acti vity (date, name of ot her party, ti me required, resul t, etc.). The Image Sendin g Activity Report co ntains useful information such as the types of erro rs that occurred . The most recent 199 t ransactions[...]

108 This chapter explains the basic proce dures for receiving Inter net faxes. RECEIVING AN INTERNET FAX The Internet fa x function period ically* connects to the mail server (POP3 serv er) and checks whethe r or not Internet faxes have been receive d. When faxes have been received, the faxes are automatically re trieved and printed. * The default [...]

109 MANUALLY RECEIVING INTERNET FAXES If the interval for checking for received faxe s is somewhat long and you wish to check immediat ely, you can manually initiate reception. Touch the [I-Fax Manua l Reception] key to connect to the mail server and retrieve received f axes. If POP3 server settings are not configur ed in the Web pages, the [I-Fax [...]

110 PRINTING A PASSWORD-PROTECTED FAX (Hold Setting For Received Data Print) "Hold Setting for Received Dat a Print" in the system settings (adm inistrator) can be enable d to have faxes received to memory without being pr inted. To print the f axes, a password must be enter ed. When this function is enable d, a password entry screen appe[...]

111 FORWARDING RECEIVED INTERNET FAXES TO AN E-MAIL ADDRESS (Inbound Routing Settings) Received Intern et faxes can be autom atically forwarded to a specifie d E-mail address. This function can be used to forward re ceived Intern et faxes direct ly to an e-mail addres s without printing the faxes. To configure in bound routing sett ings, click [App[...]

112 BASIC SCANNING PROCEDURE You can install the sca nner driver on your comput er from the CD-ROM that accompan ies the machine, and use a TWAIN* compliant applica tion to scan an image using yo ur computer. Scanning from your comput er is most useful for scanning a si ngle original such as a photo, particularly when you want to adjust scan settin[...]

113 [At your computer] 3 Start the TWAIN-compliant application on your computer and select [Select Scanner] from the [File] menu. 4 Select the scanner driver of the machine. (1) Select [SHARP MFP TWAIN K]. (2) Click the [Select] button. 5 Select [Acquire Imag e] from the [File] menu. The scanner driver opens. (1) (2)[...]

114 6 Preview the image. (1) Select the location where the original is placed. "Scanning Source" menu: • If the original is a on e-sided original an d is placed in the document feeder tray, select [SPF(Simple x)]. • If the original is a 2-sided original and is placed in the document feeder tray, select [SPF(Dup lex - Book)] or [SPF(Du[...]

115 7 Select scanning settings while viewing the image. [Rotate] button: Each time this button is clicked, the preview image ro tates 90 degrees. This lets you change the orientation of the image without picking up and placing the origi nal again. The image file will be created using th e orientat ion that appe ars in the preview window. [Image Siz[...]

116 [At the machine] 9 Touch the [Exit] key in the touch panel. 10 Touch the [Yes] key. Exit This machine is in the PC scan mode. Do not remove the original. Scanner IP address:250.160.102.106 Yes No PC scan in progress. Finish PC scan mode ?[...]

117 This chapter explains meta data delivery, which can be us ed when the app lication integration mo dule kit is installed. METADATA DELIVERY (Data Entry) When the application integr ation module kit is installed an d an image file is gener ated for a scan send transmissio n, metadata (da ta indicating the att ributes of the image file and ho w it[...]

118 PREPARATIONS FOR METADATA TRANSMISSION SETTINGS REQUIRED IN THE WEB PAGES All settings related to metadat a are configured in the Web pages. (Ad ministrator rights are required. ) To configure me tadata setting s, click [Application Sett ings] and then [ Metadata Setti ngs] in the Web page menu. When configur ing settings, be sure to e nable me[...]

119 TRANSMITTING METADATA Follow the steps below t o select a metadata set, enter each item , and perform metad ata transmission. 1 Switch to data entry mode and display the metadata set screen. (1) Touch the [Data Entry] tab. (2) Touch the [Metadata Entry] key. • If no metadata sets have been stored, the [Da ta Entry] tab cannot be selected. Sto[...]

120 4 Enter the selected metadata item. (1) Touch the key of the value that you wis h to enter. • When the entry valu es of t he metadata item are in the form of selections, the selections are shown as keys. When a value is editable, yo u can touch the [Direct Entry] key to manually enter the value. • If the metadata item requires the entry of [...]

121 METADATA FIELDS The following three type s of metadata are inclu ded in the XML file that is t ransmitted. • Data automat ically generated by the mach ine: These data are always included in t he XML file and are automat ically stored on your co mputer. • Previously defined fields: These fields ar e automaticall y recognized by the machi ne [...]

MX7000-GB-SCN-Z1 Scanner Guide MX-5500N MX-6200N MX-7000N MODEL:[...]