Sharp MX-FR28U manual

MX-FR26U MX-FR27U MX-FR28U Contents Introductio n ........ ................ ............. ............. ................ ............. ................ ............. ............. ........... 2 When the dat a secur ity kit is installed ............... ............. ................ ............. ................. ............ .. ... 4 ● System se[...]

1 W arranty While e v ery effort has been made to make this d ocument as accurate and helpful as possible , SHARP Corporation make s no warr anty of an y kind with regard to its content. All inf ormation included herein is subject to ch ang e without not ice. SHARP is not resp onsib le f or an y loss or damages , direct o r indirect, arising from o[...]

2 Intr oduction The data security kit adds a security function to the SHARP Digital Fu ll Color Multifunctional System/SHARP Digital Multifunctional System. When the cop y function, printer function, ne twork scanner functi on, or f ax function of a SHARP Digital Full Color Multifunctional System /SHARP Digital Multifunctional System with the secur[...]

3 ■ About passw ords f or the W eb page If an incorrec t "users" o r "admin" pa ssw ord is entered 3 times in a row when attemptin g to access the W eb pages of a machine that has the data security kit installed, access to pages that require entr y of the "users" or "admin" pass word will be prohibited fo r[...]

4 1 When the data security kit is installed When the data security kit is installed, the icon appears on the t ouch panel. T ouch the icon ( ) to vie w inf or mation on the data security kit version . When the data security kit is installed, data remaining in the mach ine is automatically erased after each job . When data clearing begins , the f ol[...]

5 When the data securi ty kit is installed A uthority gr oup registration screen When the data secu rity kit is installed, the [Security] k ey is added to the "A uthority Group Registrat ion" menu screen in the system settings (administr ator). This screen is displa yed by selecting "User Co ntrol" > "A uthority Group Li[...]

6 When the data security kit is installed ■ Confidential folder s and confidential files of the document filing function If an incorrect pass word is entered 3 times in a ro w f or a specific confidential f older or file, the f older or file will be loc ked. T o unloc k the f older or file, use "Release Lock on File/ F older Operation" [...]

7 When the data securi ty kit is installed ■ FTP Pull Print When the FTP Pull Print function (when the prin ter e x pansion kit is installe d) is used to directly print a file on an FTP server , a "User Name" and "P ass word" must be ente red when the FTP ser ver is select ed. When the data security kit is installed, entr y wi[...]

8 When the data security kit is installed ■ Procedure f or directly printing a file on an FTP ser ver (when user authentication is enabled) Y our user name and pass word must be entered f ollowing selection of the FTP server t hat contains the file to be p rinte d from the touch pa nel of the m achine. When the FTP ser ver is select ed in step 2 [...]

9 2 System settings This section e xplains system settings that are related t o the security function. Using the System Settings (Administrator) F ollow the procedure in "SYSTEM SETTI NGS (ADMINISTRA T OR)" in "7. SYSTEM SETTINGS" of the Oper ation Guide to configure the setti ngs in the system setting s (administrator). F or ex[...]

10 System settings *1 When user authent ication is enab led, a user cannot configure this setting e ven when the authority group giv es the user the authority to configur e security settings . (This opera tion can only be performed b y an administrat or .) *2 This will not appear when the product key is entered and the security function is enabled.[...]

11 System settings Data Clearance Settings ■ Clear All Memory This program is used to manually clear all data from the memory and hard disk of the machine . Note, how ev er , that the cer tain type s of data are not cleared with this setting . Use "Clear Address Book and Registered Data" (page 14 of this manual) to clear the f ollowing [...]

12 System settings [Clear screen 2] The message "Clearing all memor y ." will appear . ● During clear ing, progress will be shown as a percentage together with the number of repetitions . ● When clearing is completed, the follo wing screen will appear f or c onfir mation. [Clear screen 3] The confirmation message "Clearing memory[...]

13 System settings ■ Clear Document Filing Data This function is used to clear data stored using the document filing function. Data whose proper ty is set to "Prot ect " or "Confidential" is also cleared. ● [File Data (Including pro tected/confide ntial files)] chec kbox: Select this checkbo x to c lea r all files stored usi[...]

14 System settings ■ Clear Address Book and Registered Data This function is used to clea r the items indicated be low , which cannot be cleared or initialized using "Clear All Me mor y" (page 11 of this man ual) or "Restore F a ctory Def aults" ( ➞ System Settings (Administr ator) > "Stor ing/Calling of System Setti[...]

15 System settings ■ P ower Up A uto Clear This function is used to automa tically clear all data in the machine when t he pow er s witch is tur ned on. The f ollowing types of data can be cleared. ● All Memor y ● File Data(Including protect ed/confidential files) ● Quick File Data(Including protected files) ● Job Status Jobs Comp leted L[...]

16 System settings ■ Clearance Time Settings T o fur ther strengthe n the security settings , you can ha ve data clearing repeated a set number of time s in each area. T ouch the select bo x of each item and select the numbe r of times that y ou wish data clearing to be repeated. Whe n finished, touch the [OK] k ey . ● Number of Times Dat a Cle[...]

17 System settings Enable/Disab le Settings ■ Disabling of Document Filing This program is used to restrict the f iling modes of the docu ment filing function. Document filing modes (Quick File Mode , S har ing Mode, and Confid ential Mode) can be separately disab led in each mo de in which document filing op erates (Copy , Printer , Scan to HDD [...]

18 System settings ■ Disabling of Print Jobs Other Than Print Hold Job Printing in print mode other than from the operation panel of the machine ca n be prohibited. This setting can be used to pre ven t sensitiv e documents left on the output tr a y from being tak en by a third par ty , which could result in the leaking of sensitiv e i nf or mati[...]

19 System settings Job Status Displa y Setting Y ou can select whether or not filen ames of print jobs and destination na mes of image send jobs are displa yed in the job stat us screen of the touch panel. If you do not want to displa y this inf or mation, select the appropriate chec kbox es. Release Loc k on File/Folder Operation This function is [...]

20 3 Document Contr ol Setting Document contr ol The document control function is used to em bed a document contro l pattern on the paper when a cop y , pr int job , received f ax, or list pr int is printed. If a person attempts to scan a document with an embedded document control patter n on a SHARP machine that has the document control function e[...]

21 Document Control Setting Modes to which the document contr ol functi on can be added The documen t control funct ion can be used to print with an e m bedded docu ment control patter n in the follo wing mode s: ● Copy ● Printer ● Document Filing Print ● Inter net F ax Receive ● F ax Receive ● List Print Enabling the document contr ol [...]

22 Document Control Setting ■ Settings fo r printing files stored by document filing These settings are f or printing the data of cop y jobs and print jobs that hav e been stored on the machine's hard drive using the docu ment filing function. T o hav e a document control pattern alwa ys printed when a stored file is printed if a document co[...]

23 Document Control Setting T o select the print c olor , touc h the sele ct box . T ouc h one of the items to select it. [Bk(Black)] : The document control p attern is alwa ys pr inted in blac k. [C(Cyan)] : The document control patter n is alwa ys printed in cyan (Only when color mode is selected). [Y(Y ellow)] : The document control pattern is a[...]

24 Document Control Setting Using the document contr ol function When the document control f unction is used, a document contr ol pattern is pr inted on the paper on w hich copies, pr int jobs, received fax es, and list pr ints ar e prin ted. ■ P ages on which a document control pattern is prin ted (all modes) ● The document control pattern is [...]

25 Document Control Setting [MX-FR28U] [MX-FR26U/M X-FR27U] Step 2: [MX-FR28U] T ouch the [B k(Black)] key , [C(Cyan)] key or [Y(Y ellow)] key . The k ey of the color set in the print color setting of t he system settings is initially highlighted. After touching on e of the k eys, touch the lo wer [OK] ke y to return to the special modes menu scree[...]

26 Document Control Setting Step 3: Select settings as des ired fro m the special modes men u screen and then press the [COLOR ST ART] key or the [BLA CK & WHITE ST ART] ke y . (MX- FR28U only) Combining the document control function with other f unctions ● If either th e [C(Cy an)] k ey or the [Y(Y ello w)] k ey is touche d in step 2, the [B[...]

27 Document Control Setting ■ Using the document contr o l function in printer mode ● When [Alwa ys Pr int] is enabled in [Docum ent Control Print Select] in the system settings , a document control pat tern is alwa ys printed. ● If [Allow User to Select] is enab led, follow the procedure below to print a document control pattern. Step 1: Sel[...]

28 Document Control Setting Step 2: If the [All ow User t o Select the Print Color] c heckb ox is select ed in [Document Contr ol Print Select] in the system se ttings, touch the [Bk (Blac k)] key , the [C (Cy an)] key or the [ Y (Y ello w)] ke y . The ke y of the color selected in [Pr int Colo r Setting] in the system settings is initially selecte[...]

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