Sharp MX-FR36U manual

MX-FR36U Contents Introduction .............. .................... ................... .................... ................... ................... .... ................. 2 When the data security kit is inst alled ................... ................... ................... ................. ................. 4 ● Security settings of the data secu[...]

1 W arranty While every effort has been made to make this document as accurate and helpful as possible, SHARP Corporation ma kes no warranty of any kind with regard to its content. All information included herein is subject to ch ange without notice. SHARP is not respon sible for any loss or damages, dir e ct or indirect, arisin g from or related t[...]

2 Intr oduction The MX-FR36U adds a security function to the SHARP Digital Full Color Multifunctional System. When the copy, printer, or fax function of a SHAR P Digital Full Color Mult ifunctional System with the security function is used, image data generat ed in each job is encrypted, and when the job is finished, the encrypted data is immediat [...]

3 ■ About passw ords f or th e W eb page If an incorr ect "users" or "ad min" password is entered 3 times in a row w hen attempting to access the Web pages of a machine that has the data security kit installed, access to pages that require entry of the "us ers" or "admin" password will be prohibited for 5 m[...]

4 1 When the data security kit is installed When the data security kit is installed, t he following ico n appears on the touch panel. Tap the icon ( ) to display the next screen, and then tap the icon ( ) to view information on the data security kit version. When the data security kit is installed, data remaining in the machine is automatically era[...]

5 When the data securi ty kit is installed A uthority gr oup registration screen When the data security kit is installed, the following items are added to th e "Authority Group Registration" menu screen in th e setting mode (administrator). This screen is displayed by selecting "Settings (Adminis trator)" > "User Control[...]

6 When the data security kit is installed ■ Confidential folder s and con fidential files of the document filing function If an incorrect password is entered 3 times in a row for a specif ic co nfidential folder or file, the folder or file will be locked. To unlock th e folder or file, us e "Release Lock on File/Folder Operation " (page[...]

7 When the data securi ty kit is installed ■ Login when user authentication is enabled When "User Authentication" in th e setting mode (admin istrator) is enabled, login is required in the login scr een before the machine can be used. When "A Warning wh en Login Fails" (Settings (Administrator) > "User Control" &g[...]

8 When the data security kit is installed Security Settings in the FTP Pull Print Function When the machine is used as a network prin ter and the FTP Pull Print function is used, the data security kit enables authentication of the user by means of a "User Na me" and "Password" for the FTP server. (The Pull Print f unction allows[...]

9 When the data securi ty kit is installed Pr oduct Ke y To initially enable the security function, you must use "System Settings" in the settin g mode (administrat or) to enter the produ ct key (password) . The name of the system se tting used for this purpose is "DATA SECURITY KIT". Plea se ask your dealer for the prod uct key[...]

10 2 Security settings This section explains the "Security Setting s" it ems that are added when the data security kit is installed. Using the security settings in the setting mode (administrator) Follow the procedure in "Se tting Mode" of the User's Manual (PC) to configur e the settings in the sett ing mode (adm inistrato[...]

11 Security settings * When user authentication is enable d, a user ca nnot configure this setting even when the authority group gives the user the auth ority to configure security settings. (This operation can only be p erformed by an administrato r.) ● Jobs Completed List Displa y Setting 18 Use this to select whether or not the job status com [...]

12 Security settings Clear Data Area This function is used to manually clear data sa ved in each area of the memory or hard disk of the mach ine. ■ Clear All Memory This program is used to manually clear all data from the memory and hard disk of the machine. Note, however, that the following types of dat a are not clea red with this setting. Use [...]

13 Security settings ■ Clear All Data in Jobs Completed List Use this when you wish to clear all data of the items below, which appear in the job status jobs completed screen. (The job status jobs completed screen appea rs when the [Complete] key (job status screen selector key) of the jo b status sc reen is tapped. ) ● Printer user names ● I[...]

14 Security settings ■ Clear Address Book and Registered Data This function is used to clear the items indicate d below, which cannot be cleared or initialized using "Clear All Memory" (page 12 of this manual) or "Restore Factory Defaults" ( ➞ Settings (Administrator) > "Storing/Ca lling of System Settings" >[...]

15 Security settings Other Settings This system enab les various settings such as setting the timing and the num ber of times data is automatically cleared and setting the items to prohi bit operations and displays. ■ P ower Up A uto Clear This function is used to automatically clear all data in the machine when the power switch is turned on. The[...]

16 Security settings ■ Number of Times Data Clear is Repeated/Number of Times P ower Up A uto Clear Pr ogram is Repeated/Number of Times A uto Clear at Job End Program is Repeated To further strengthen the security settings, you can have data clear ing repeate d a set number of times in each area. Tap the select box of each item and select the nu[...]

17 Security settings ■ Disabling of Document Filing This program is used to restrict the filing modes of the docu ment filing function. Document filing modes (Quick File Mode, Sharing Mode, and Confidential Mode) can be separately disabled in each mode in which document filing operates (Copy, Printer, Scan to HDD, and Image Send mode). ● Tap th[...]

18 Security settings ■ Disabling of Print Jobs Other Than Print Hold Job Printing in print mode other than from th e operation panel of the mac hine can be prohibited. This setting can be used to prevent sensitive do cuments left on the output tray from being taken by a third party, which cou ld re sult in the leaking of sensitive information . ?[...]

19 Security settings ■ Job Status Display Setting You can sele ct whether or n ot filenames of print jobs and destination names of ima ge send jobs are disp layed in the job status screen of the touch panel . If you do not want to display this information for security reas ons, select the approp riate checkboxes. ■ Release Lock on F ile/Folder [...]

20 3 Document Contr ol Setting Document contr o l The document control function is used to embed a document control pattern on the pape r when a copy, print job, received fax, or list print is printed. If a person attempts to scan a document with a n embedded document control pattern on a SHARP machine that has the document control function enabled[...]

21 Document Control Setting Modes to which the document co ntr ol function can be added The documen t control function can be used to prin t with an embedded document co ntrol pattern in the following modes: ● Copy (color / black and white) ● Printer (color / black and white) ● Document Filing Print (c olor / black and white) ● Internet Fax[...]

22 Document Control Setting ■ Settings related to Copy/Print er/Document Filing Print modes Settings related to copy, prin t, and document filing prin t modes can be configured in the "Copy", "Printer", and "Prints (Document Filing)" fields of the document control setting screen. ● Document Contr ol Print Select (S[...]

23 Document Control Setting ■ Settings related to Internet F ax Receiv e/F ax Receive/List Print modes Settings related to Inte rnet fax reception, fax reception, and list print modes can be configured in the " Internet Fax Receive", " Fa x Receive", and " List Print" fields of the document contr ol setting screen. ?[...]

24 Document Control Setting Using the document contr ol function When the document control function is used, a do cument control pattern is printed on the paper on which copies, print job s, received faxes, and list prints are printed. ■ P ages on which a document contro l pattern is prin ted (all modes) ● The document control pattern is printe[...]

25 Document Control Setting Step 2: T ap the [Bk(Blac k)] key , [C(Cyan)] key or [Y(Y ellow)] ke y . Step 3: T ap the [Color Star t] ke y or the [B/W Star t] key . Settings for the document control function. "Others" screen Document Control Print Select (Copy) setting State of the Print Color Settings (copy) checkbo x [Document Control] k[...]

26 Document Control Setting ■ Using the document contr o l function in printer mode ● When [Always Print] is enab led in [Document Control Print Select] in the setting mode, a document control pattern is always printed. ● If [Allow User to Select] is enabled, follow the procedure below to print a document control pattern. Step 1: Select the [[...]

27 Document Control Setting Step 2: If the [A llow User t o Select the Print Color] che ckbo x is selected () in [Document Contr ol Print Select] in the document contr ol settings, tap the [Bk (Black)] key , th e [C (Cy an)] key or the [Y (Y ellow)] key . If the color mode of the stored file is set to a mode other than full color , [Bk(Black)] will[...]

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