Sharp MX-FR43U manual

MX-FR43U Content s Introduction .............. .................... ................... .................... ................... ................... .... ................. 2 When the data security kit is installed ............... .................... ................... ....................... ........... ... 4 ● Security settings of the data sec[...]

1 W arranty While every ef fort has been made to make this document as accurate and help ful as possible, SHARP Corporation ma kes no warranty of any kind with regard to its content. All information included herein is subject to ch ange witho ut notice. SHARP is not responsible for any loss or damages, dir ect or indirect, arisin g from or related [...]

2 Introduction The MX-FR43U adds a security function to the SHARP Digital Full Color Multifunctional System. When the copy , printer of a SHARP Di gital Full Co lor Multifunctional System with the security function is used, image data generated in each job is encrypted, and when the job is finished, the encrypted data i s immediately erased from th[...]

3 ■ About p asswords for the Web p age If an incorrect "users" or "admin" p assword is entered 3 times in a row when attempting to access the We b pages of a machine that has the data security kit installed, access to pages that require en try of the "users" or "admin" pa ssword will be prohibited for 5 min[...]

4 1 When the dat a security kit is inst alled When the data security kit is installed, th e following icon appears on the touch p anel. T ap the icon ( ) to display the next scre en, and then t ap the icon ( ) to view information on the data security kit version. When the data security kit is installed, dat a remaining in the machine is automatical[...]

5 When the data securi ty kit is installed Authority group registration screen When the data se curity kit is installed, the following items are ad ded to the "Authority Group Registration" menu screen in th e setting mode (administrator). This screen is displayed by selecting "Settings (Adminis trator)" > "User Control&[...]

6 When the data security kit is installed ■ Confidential folders and confi dential files of the document filing function If an incorrect password is entered 3 times in a row for a specific confidential folder or file, the folder or file will be lo cked. T o unlock the folder or f ile, use "Release Lock on File/ Folder Operation" (p age [...]

7 When the data securi ty kit is installed ■ Login when user auth entication is enabled When "User Authentication" in th e setting mode (administrator) is enabled, log in is required in the login screen before the machine can b e used. When "A W arning when Login Fails" (Settings (Administrator) > "User Control" &[...]

8 When the data security kit is installed Security Settings in the FTP Pull Print Function When the machine is used as a network printer and the FTP Pull Print function is used, the data securi ty kit enables authentication of the user by means of a "User Name" and "Password" for the FTP server . (The Pull Print fu nction allows[...]

9 When the data securi ty kit is installed Product Key T o initially enable the security function, you must use "System Settin gs" in the setting mode (administrator) to enter the product key (p assword). The name of the system setting used for this purpose is "DA T A SECURITY KIT". Please ask your dealer for th e product key . [...]

10 2 Security settings This section explains the "Secur ity Settings" items that are added when the data security kit is installed. Using the security settings in the setting mode (administrator) Follow the procedure in "Se tting Mode" of the User's Manual (PC) to configure the settings in the sett ing mode (adm inistrator)[...]

11 Security settings * When user authentication is enable d, a user ca nnot configure this setting even when the authority group gives the user the auth ority to configure security settings. (This operation can only be p erformed by an administrator .) ● Jobs Completed Li st Display Setting 18 Use this to select whether or not the job status comp[...]

12 Security settings Clear Dat a Area This function is used to manually clear dat a sa ved in each area of the memory or hard disk of the mach ine. ■ Clear All Memory This program is used to manually clear all data from the memory and hard disk of the machine. Note, however , that the following types of data are not clear ed with this setting. Us[...]

13 Security settings ■ Clear All Dat a in Jobs Completed List Use this when you wish to clear all data of the items below , which appear in the job status jobs completed screen. (The job status jobs completed screen appears when the [Com plete] key (jo b status screen selector key) of the job stat us screen is t apped.) ● Printer user names ●[...]

14 Security settings ■ Clear Address Book and Registered D at a This function is used to clear the items indicate d below , which cannot be cleared or initialized using "Clear All Memory" (page 12 of this manual) or "Restore Factory Defaults" ( ➞ Settings (Administrator) > "S toring/Ca lling of System Settings" [...]

15 Security settings Other Settings This system enab les various settings such as setting the timing and the num ber of times data is automatica lly cleared and se tting th e items to prohibit operations and displays. ■ Power Up Auto Clear This function is used to automatically clear all dat a in the machine when the power switch is turned on. Th[...]

16 Security settings ■ Number of Times Dat a Cl ear is Repeated/Number of Times Power Up Auto Clear Program is Repeated/Number of Times Auto Clear at Job End Program is Rep eated T o further strengthen t he security setting s, you can ha ve data clearing re peated a set number of times in each area. T ap the select box of each item and se lect th[...]

17 Security settings ■ Disabling of Document Filing This program is used to restrict the filing modes of the docu ment filing function. Document filing modes (Quick File Mode, Sharing Mode, and Confidential Mode) can be separately disabled in each mode in which do cument filing operates (Copy , Printer , Scan to HDD, and Image Send m ode). ● T [...]

18 Security settings ■ Disabling of Print Jobs Other Than Print Hold Job Printing in print mode other than from th e operation p anel of the machine can be prohibited. This setting can be used to preven t sensitive documents lef t on the output tray from being t aken by a third p arty , which could result in the le aking of sensitive information.[...]

19 Security settings ■ Job St atus Display Setting Y ou can select whether or not filenames of print jobs and destination names of image send jobs are displayed in the jo b status screen of the touch pan el. If you do not want to display this information for security reas ons, select the approp riate checkboxes. ■ Release Lock on File/Fo lder O[...]

20 3 Document Control Setting Document control The document control function is used to embed a document contro l pattern on the paper when a copy , print job, or list print is printed. If a person attempts to scan a document with an embedded document control pattern on a SHARP machine that has the document control functi on enabled, the message &q[...]

21 Document Control Setting Modes to which the document co ntrol function can be added The documen t control function can be used to p rint with an embedded document control pattern in the following modes: ● Copy (color / black and white) ● Printer (color / black and white) ● Document Filing Print (c olor / black and white) ● Direct SMTP Re[...]

22 Document Control Setting ■ Settings related to Copy/Printe r/Document Filing Print modes Settings related to copy , pr int, and document filing prin t modes can be configured in the "Copy", "Printer", and "Prints (Doc um ent Filing)" fields of the document control setting screen. ● Document Control Print Select [...]

23 Document Control Setting ■ Settings related to List Print modes ● Document Control Print Select (Selec t the printing method) T ap the select box to display the list of items, and then tap one of the items to select it. Not Printing: The document control p attern is not printed. Always Print: The document control p attern is always printed. [...]

24 Document Control Setting Using the document control function When the document control function is used, a document control p attern is printed on the paper on which copies, print jobs, and list print s are printed. ■ Pages on which a document contro l p attern is printed (all modes) ● The document control pattern is printed on all pages out[...]

25 Document Control Setting Step 2: T a p the [Bk(Black)] key , [C(Cyan)] key or [Y(Y ellow)] key . Step 3: T ap the [Color S tart] key or the [B/W S tart] key . Settings for the document co ntrol function. "Others" screen Document Control Print Select (Copy) setting St ate of the Print Color Settings (copy) checkbox [Document Control] ke[...]

26 Document Control Setting ■ Using the document control function in printer mode ● When [Always Print] is enab led in [Document Control Print Select] in the setting mode, a document contro l pattern is always printed. ● If [Allow User to Select] is enabled, follow the procedure below to print a document control pattern. Step 1: Select the [D[...]

27 Document Control Setting Step 2: If the [Allow User to Select the Print Colo r] checkbox is selected () in [Document Control Print Select] in the doc ument control settings, t ap the [Bk (Black)] key , the [C (Cyan)] key or the [Y (Y ellow)] key . If the color mode of the stored file is set to a mode other than full color , [Bk(Black)] will be s[...]

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