Sharp MX-FX12 manual

MODEL MX-FX12 FACSIMILE EXPANSION KIT OPERATION GUIDE[...]

Note • T his m an u al ( f a x fun c t i on) d e s c r i b es the M X - B 20 1 a n d M X - B 2 01 D m od e ls with optio nal rever sing singl e pass feede r (RSPF) ( MX-RP13), op tional 250-she et paper feed unit (MX-CS10), and optional facsi mile expans ion kit (MX-FX 12) instal led. Dep ending o n the mo del you ha ve and on the options insta l[...]

1 T ABLE OF CONTENTS QUICK REFERENCE GUIDE ..... ........... ............ ........... ........... ........... ............. ........... ............. ........ ......... . 3 LIST OF FAX FUNCTIONS.............. ............. ............. ............. ............ ........... ............. ............... .. ...... ....... . 6 1 INITIAL SETTINGS PAR[...]

2 3 HOW TO USE THE FAX FUNCTION SENDING ORIGINALS .................. ............. .... 49 ● SETTING THE OR IGINAL .. ................... ........49 OPTIONAL TRANSMISSION SETTINGS ...... 51 ● ORIGIN AL SIZE ........................ .................... .51 ● RESOLUTIO N.. ................... ................... ........52 ● CONTRAST ..... .[...]

3 Q UICK REFERENCE GUIDE The fol lowing qu ick referenc e guide p rovides bri ef explanati ons the op eration of th e machine . Selecting the transmission mode Memory transmission mode The indicator lights up when memory transmission mode is selected. Press the [MEMORY] key to change modes. Direct transmission mode The indicator is off when direct [...]

4 Sending a fax Dialing methods Search by fax numbers. Speed Dial number or Rapid Key set for Chain Dialing when stored. Dial with the numeric keys and then press the [REDIAL/PAUSE] key. Direct Dialing Press the numeric keys to dial. Search Dialing Speed Dialing Enter a two-digit Speed Dial number. Rapid Key Dialing * It is not necessary to press t[...]

5 Sending a fax to multiple destinations (Broadcasting) Place the original. Dial. Adjust the resolution and contrast. Automatically sending a fax at a specified time (timer transmission) To set up a timer transmission, see "TIMER OPERATIONS" Storing a fax job while another job is in progress Place the original. Fax transmission or recepti[...]

6 LIST OF F AX FUNCTIONS The FAX MAIN MENU is used to con figure s ettings for the f ax functi on and program informa tion such as the fax number of the mach ine. The s ettings in the FAX MAIN M ENU are sho wn below. The procedu re for configuring settings is exp lained in "SELECTING SETTINGS FOR THE FUNCTION" (p.10). Menu item Settings ([...]

7 6 : A UT O LISTING Enable automa tic pri nting of th e Activity Rep or t when inf or mation on a total of 50 fax transmissions /reception s accum ulates . 1 : ON 2 : OFF 86 7 : PR INT SELECTION 1 : TRANSMI SSION Select the condi tion for printi ng repor ts o n fax transmissions. 1 : AL W A YS PR INTS 2 : ERROR ONL Y 3 : NEVER P RINTS 87 2 : BROAD[...]

8 Menu item Settings (factory default setting appear s in bold) Pa g e 16 : RCV RE DUCE When a fax is received that is large r that the pr inting pa per , enable reduc tion of the fax to the s ize of the pap er to av oid the fax being cut off. 1 : ON 2 : OFF 62 17 : BEEP LENGTH Set the lengt h of the beep that sou nds when fax transmi ssion or rece[...]

9 5 :ANTI JUNK F AX 1 : AN TI JUNK SE LECT Enable the ant i junk fu nction to b lock fax receptio n from specif ied fax numbers. 1 : ON 2 : OFF 79 2 : JUNK F AX # Program (or del ete) fax numbers fr om which fax recep tion is to be block ed. 1 : SET 2 : CLEAR 80 6 : A.M. MODE 1 : A UT O RECEI VE Enable fax recepti on when the a ns werin g mach ine [...]

10 SELECTING SETTINGS FOR THE FU NCTION The gen eral procedu re for conf iguring se ttings for the fax f unction is explained b elow. Fol low this proc edure to configu re the se ttings expl ained on p ages 6 throu gh 9. 1 Press the [MODE SELECT] key to select fax mode. The "FAX " indic ator lights up to indi cate that fax mode is selecte[...]

11 1 Chapter 1 INITIAL SETTINGS PA R T N A M E S Document glass Operation panel Fr ont cover Pa pe r t r ay Bypass tra y paper guides P aper output tra y P aper output tra y exte nsion Po w e r s w i t c h Handles Po w e r c o r d LINE TEL 6 7 8 9 TEL jack LINE jack 10 9 RSPF (Option) Exit area Original guides Document f eeder tra y Document f eede[...]

12 A LOOK A T THE F AX OPERA TION P ANEL Rapid keys Press one of these keys to dial a fax or te lephone number automati cally . [MEMOR Y] key / indicat or Used for sendin g f axes in memor y (indicator i s lit) or direc t sending (indicator i s not li t). [SPEED/SEARCH] key Press thi s ke y to dia l a two digit Speed Dia l num be r . Duri ng charac[...]

13 INITIAL SETTINGS [SPEAKER] k ey Press thi s ke y to beg in manual dial ing. (T o c lose the line, pre ss the [SPE AKER] key again.) LINE ST A TUS indica tor Lit when s ending/rec eiving faxes , blinking w hen receiv ing data. [MODE SELECT] ke y / Mode indica tor s Press thi s ke y to se lect the m ode. The indic ator of the se lected mo de light[...]

14 SETTING THE D A TE AND TIME Follow ing to the lan guage sett ing, Date an d Time set ting scree n appears. S et the date and time b y pressing th e keys on th e operati on panel as shown bel ow. If you en ter an in correct n umber, pres s the [CLEAR] key ( ) and r e-enter the number. The tim e can be displ ayed in 12-ho ur or 24-hour format. &qu[...]

15 INITIAL SETTINGS To cha nge the displ ay format to 12-hour or 2 4-hour f ormat, follow the steps be low: 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "1:USER PROGRAM" appea rs, and then pres s the [OK] key. 3 Pres s the [ ] key ( ) or [ ] key ( ) until "32:DATE&TIME FORMAT" appears, and then press[...]

16 INITIAL SETTINGS To cha nge the order of display of the dat e, follow th e steps bel ow: 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "1:USER PROGRAM" appea rs, and then pres s the [OK] key. 3 Pres s the [ ] key ( ) or [ ] key ( ) until "32:DATE&TIME FORMAT" appears, and then press t he [O K] key.[...]

17 ABOUT THE LIQUID CR YST AL DISPLA Y The mac hine is eq uipped wit h a two-li ne liqui d crystal di splay (LCD ) on the op eration panel for di splayi ng various messag es and settings during o peration . This L CD can d isplay up to 2 0 charact ers on each line . When the mach ine is idle, th e LCD shows th e date, tim e, reception mode and t he[...]

18 ADJUSTING THE RINGING V OLUME Adjust the ringi ng volu me of the ma chine fol lowing the procedur e below. 1 Press the [MENU] key. 2 Pres s the [ ] ke y ( ) or [ ] key ( ) until "4:USER PROGRAM" appea rs, and then pres s the [OK] key. 3 Pres s the [ ] ke y ( ) or [ ] key ( ) until "18:RINGER VO LUME" ap pears, and then pres s[...]

19 SETTING THE LENGTH OF ALARM BEEPS You can s elect the len gth in second s of the ala rm beeps (emitted at the end of trans mission an d reception ) following the proc edure belo w. 1 Press the [MENU] key. 2 Pres s the [ ] ke y ( ) or [ ] key ( ) until "4:USER PROGRAM" appea rs, and then pres s the [OK] key. 3 Pres s the [ ] ke y ( ) or[...]

20 ADJUSTING THE ALARM BEEP V OLUME Adjust the volum e of alar m beeps (em itted at the end of trans mission an d reception ) following the procedu re below. 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appea rs, and then pres s the [OK] key. 3 Pres s the [ ] key ( ) or [ ] key ( ) until "19:[...]

21 F AX SETUP HO W T O ENTER CH ARA CTERS You can enter le tters with the numeric key s. Letters are marke d above ea ch of the n umeric ke ys [2] throu gh [9]. To enter a letter, pres s the appro priate key repeatedly until the des ired letter a ppears (t he numbe r of the key ap pears first, foll owed by letter s in the order mar ked above the ke[...]

22 INITIAL SETTINGS ENTERING Y OUR NAME AND F AX NUMB ER To hav e your name and fax numbe r printed a t the top of every p age you tr ansmit, pr ogram the m by pressin g the operati on panel key s as shown below. ● If you ente r an incorr ect character or number , follow thes e steps to co rrect the m istake. 1. Press the [ ] k ey ( ) or [ ] key [...]

23 INITIAL SETTINGS 8 Press t he [OK] ke y. 9 Press the [MENU] key. Press the [MENU] key to exit.[...]

24 INITIAL SETTINGS D A YLIGHT SA VING TIME SETTING This pr ogram ma y not be ac tivated in s ome cou ntries a nd regions . Enable th is settin g to have the in ternal cl ock automati cally mo ve forwar d and backwar d at the beginn ing and end of Daylight Saving Time. Follo w these st eps to enable Daylight Saving Ti me. 1 Press the [MENU] key. 2 [...]

25 INITIAL SETTINGS SELECTING THE TRANSMISSION MODE The mac hine has two modes for s ending fa xes: mem ory transmis sion and di rect transmi ssion. T o change mode s, press the [MEMORY ] key. The ME MORY indic ator lights up when me mory transm ission is selected, a nd goes o ff when d irect tran smission is sele cted. Transmi ssion tak es place a[...]

26 INITIAL SETTINGS SELECTING THE RECEPTION MODE Your m achine ha s three m odes for receivi ng incomi ng call s and faxe s: ● AUTO mode : Select t his mode when you o nly want to receive f axes on yo ur telepho ne line. Th e machin e will aut omatical ly answer a ll calls and rece ive inco ming faxes . ● MAN. mode: This is t he most co nvenien[...]

27 INITIAL SETTINGS SETTING THE NUMBER OF RINGS FOR A UT O RECEPTION You can set the nu mber of rin gs before th e machine answers i n AUTO mod e following th e proce dure below. 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appea rs, and then pres s the [OK] key. 3 Pres s the [ ] key ( ) or [ ] ke[...]

28 INITIAL SETTINGS SETTING THE NUMBER OF RINGS FOR MANU AL RECEPT ION The num ber of ring s before the machine answers in MANUAL mode can also be set. If you do not want the machine to answer at all in MA NUAL Mode, select "0" in Step 4 below. 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM"[...]

29 INITIAL SETTINGS SELECTING THE RECEPTION P APER SIZE Set the s ize of paper to be used to print recei ved faxes. A size setting other than " A4", "8.5x1 1", or "8.5x14 " is regarded as out of p aper. To set th e paper s ize, see "LO ADING PAPE R" in the Operation Gu ide (for MX -B201D). SETTING THE TRA Y S[...]

30 INITIAL SETTINGS SETTING THE NUMBER OF RECALL TIME S The mac hine will a utomaticall y reatte mpt transmi ssion when a transmis sion is not su ccessf ul because the line i s busy or a communica tion erro r occurs. This setting is used to selec t the number of recall att empts that will b e made. When the line i s busy You can select the number o[...]

31 INITIAL SETTINGS When a communication error occurs You can select the number of recall attempts m ade when a c ommunic ation erro r occurs. If "0" i s entered, th e machin e will not mak e any rec all attempts . 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appea rs, and then pres s th[...]

32 INITIAL SETTINGS SETTING THE RECALL INTER V AL The mac hine will a utomaticall y reatte mpt transmi ssion when a transmis sion is not su ccessf ul because the line i s busy or a comm unicatio n error occ urs. This s etting is us ed to sel ect the inter val betwe en recall attempts. When the line i s busy You can select the interval between rec a[...]

33 INITIAL SETTINGS When a communication error occurs You can select the interval be tween rec all attempts when a commu nication error occu rs. An interv al from 0 to 15 minutes can be sele cted. If the recall i nterval is s et to 0 minu tes, the mach ine will im mediately call agai n after breaki ng the co nnection due to the com munication e rro[...]

34 INITIAL SETTINGS SETTING THE INDEX FUNCTION You can print an in dex mark a long the ed ge of the pa ges in ea ch job. Thi s makes i t easy to se parate differ ent jobs on the out put tray. Use the fo llowing pro cedure to s et the index function: 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" app[...]

35 INITIAL SETTINGS SETTING RESOLUTION PRIORITY For mos t faxing jobs , you will m ost likely wa nt to specif y the resol ution. Howe ver, you c an also set a default resoluti on when no s etting is m ade using the [RESOLUTIO N] key. To turn on this functi on, follow the procedure below: 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ([...]

36 INITIAL SETTINGS SETTING UP THE MA CHINE FOR U SE WITH A PC MODEM The mac hine is s et to automa tically be gin recepti on if you pick up fr om an extens ion telep hone and th e machine detects a fax tone . However, if you are using a m odem on the same li ne, you must deactiva te this func tion: otherwi se the machi ne will mis takenly atte mpt[...]

37 INITIAL SETTINGS USING THE REMO TE RECEPTION FUNCTION The mac hines Remot e Receptio n feature is designe d to allow you to activ ate fax rec eption from an extens ion telephon e. The Rem ote Reception function operates ev en when the F AX Signal Receive func tion is tur ned off. Se e "SETT ING UP THE M ACHINE FOR USE WITH A PC MODEM" [...]

38 INITIAL SETTINGS Setting a Fax Remote Number: 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "4:USER PROGRAM" appea rs, and then pres s the [OK] key. 3 Pres s the [ ] key ( ) or [ ] key ( ) until "13:FAX REMOTE NUMBER" appears, and then press t he [O K] key. 4 Press a numeric ke y to en ter the Fa x Rem[...]

39 INITIAL SETTINGS PBX SETTING Please note that this setting is only available in Germany, France, Denmark, Finland, Iceland , Norway and Sweden. The uni t is connec ted to a PBX , you can pr ogram it to a cess au tomaticall y to publi c line outs ide PBX. PBX setting Use the fo llowing p rocedure to us e the PB X settiing f unction : 1 Press the [...]

40 INITIAL SETTINGS ST ORING NUMBER S FOR A UT OMA TIC DIA LING Automa tic Dialin g is a qu ick and co nvenient way to dia l by using only a Rap id key (Ra pid Ke y Dialin g), or press ing the [SPE ED/SEARC H] key and s elect the SPEED and en tering a two digit numb er (Speed Dialing). To us e Automatic Dialing, y ou must fir st store the full num [...]

41 INITIAL SETTINGS 9 Enter the name of the destination with the numeric keys. Enter th e name of th e locatio n or par ty by press ing numeric keys as descr ibed in "HO W TO ENTER CHARACTERS" on page 21 (m aximum of 20 char acters). If y ou do not want to ent er a name, skip th is step. 10 Press t he [OK] ke y. 11 Pres s the [ ] key ( ) [...]

42 INITIAL SETTINGS Use the fo llowing pro cedure to c lear numbers : 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE " appears, and then press the [OK] key. 3 Pres s the [ ] key ( ) or [ ] key ( ) until "1:FAX NUMBER" appears, and then press the [OK] key. 4 Pres s the [ ] key ( ) or [ ] key ([...]

43 INITIAL SETTINGS ST ORING NUMBERS UNDER GROUP KEYS Group keys allo w you to di al a group o f fax numb ers by si mply pres sing the appr opriate G roup ke y once. The y are conven ient for t he Broadca sting functi on, which is used to tran smit an o riginal to a group of fax machin es. All Rap id keys can b e programm ed as Group k eys. To prog[...]

44 INITIAL SETTINGS 9 Enter a name for the Group Key with the numeric keys. Enter th e name of th e group by pressing numeri c keys as descr ibed in "HO W TO ENTER CHARACTERS" on page 21 (m aximum of 20 char acters). If y ou do not want to ent er a name, skip th is step. To add numbers: The ente red name appears. Ed it the name if you nee[...]

45 INITIAL SETTINGS Deleting numbers fr om Group Key s: 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "2:ENTRY MODE " appears, and then press the [OK] key. 3 Pres s the [ ] key ( ) or [ ] key ( ) until "1:FAX NUMBER" appears, and then press the [OK] key. 4 Pres s the [ ] key ( ) or [ ] key ( ) until "[...]

46 USING THE MA CHINE WITH AN ANSWERING MA CHINE USING AN ANSWERIN G MA CHINE When yo ur answe ring machi ne is conne cted to the mach ine and rec eiving a voice m essage, you can recor d the messag e after the answering machine ri ngs. When c oming a fa x, the mach ine will au tomatica lly recei ve it after the answer ing machine rings. To enable [...]

47 2 Chapter 2 CHOOSING SUIT ABLE MEDIA ORIGINALS SUI T ABLE FOR F AXING Make sure that th e original s you want to fax mee t specific ations and gu idelines listed in this secti on. SIZE AND WEIGHT The si ze and weigh t of origi nals that y ou can load i n the RSPF d epend on wh ether yo u load one sheet at a time or severa l sheets a t once. When[...]

48 CHOOSING SUIT ABLE MEDIA UNSUIT AB LE ORIG INALS Gener al guidelin es: ● All cl ips, staples , and pins s hould be rem oved from originals be fore they are used. If t hese are not removed, the y may dama ge the mac hine. ● Ink, glue , and corre ction fluid on original s must be c ompletel y dry before u sing the or iginals wi th the mach ine[...]

49 3 Chapter 3 HO W T O USE THE F A X FUNCTION The mac hine offers a range of s ophistica ted featur es that allow you to control im age quali ty, recepti on mode, broadc asting, poll ing, and t ransmiss ion prior ities. Functi ons such a s sending or iginal(s ) from mem ory and substi tuting rece ption into memory ar e possible , due to the large [...]

50 HO W T O USE THE F AX FUNCTION When pl acing the O riginal on the document g lass: 1 Confirm that there are no original(s) in the RSPF, and open the RSPF. 2 Place the original face down on the document glass. Align the original according to th e original sc ale in the illustration below. (Line up the c enter of the ed ge of the original w ith th[...]

51 OPTIONAL TRANSMISSION SETTINGS There ar e several transmissi on settin gs that yo u can make b efore diali ng and trans mitting a n original. ORIGINA L SIZE The orig inal size can be set to "A4", "8.5x11 ", or "8 .5x14". The setti ng is only effective for o ne transmis sion. If desir ed, you can set a fix ed origina[...]

52 HO W T O USE THE F AX FUNCTION RESOLUTION To do th is, press the [RESOLU TION] key one or mo re times unt il the des ired res olution s ettings appe ar in the displa y, and then press the [OK] key. Your fa x has five resolution settings: • STANDARD Use STANDA RD for ordi nary orig inals. This setting g ives you th e fastest transmiss ion. • [...]

53 HO W TO USE THE F AX FUNCTION CO VER SHEET You can have yo ur fax generate a cover s heet and s end it as the last p age of the t ransmiss ion. The co ver sh eet includes the date an d time, the sender's na me and numb er, and the rec eiver's name and number if an auto matic dialing number is used. The to tal number o f pages sent is i[...]

54 HO W T O USE THE F AX FUNCTION MESSA GE FUNC TION One of th e following m essages c an be selec ted: "CONFID ENTIAL", "PL S. DISTRIBUT E", "URGE NT", "PLS. CALL BACK ", "IMPO RTANT ". To add a message to a cover s heet, follow these steps : 1 Pres s the [COVER SHEET ] key. 2 Pres s the [COVER SHE[...]

55 HO W TO USE THE F AX FUNCTION TW O-SIDED ORIGINAL TRAN SMISSION FUNCTION The RSP F can be u sed to autom atically fax a two-si ded origin al. If des ired, the bac k of the ori ginal can b e rotated 180° befo re transmi ssion. Follo w these st eps to fax a tw o-sided origin al: 1 Plac e the or igina l(s) in the RSP F. (p.49) For the size a nd we[...]

56 DIALING AND TRANSMITTING Once you have set the origina l (eithe r in the RSP F or on the document gla ss), and ha ve selec ted the de sired transm ission settings , you are r eady to di al the num ber of the receivin g fax mac hine and t ransmit the orig inal. You can cho ose from on e of the se veral wa ys of dia ling that bes t suit your ne ed[...]

57 HO W TO USE THE F AX FUNCTION CHAIN DIALING The Cha in Dialin g function al lows you to combi ne a Rapid Key or Spe ed Dial nu mber (See "STORI NG NUMBERS FOR AUT OMATIC DIA LING" (p.40)) s et for Chain D ialing with a nother Rap id Key, Spe ed Dial nu mber, or nu mber dialed w ith the num eric keys t o dial one fax number up t o 50 di[...]

58 HO W T O USE THE F AX FUNCTION USING THE SEARCH KEY If you do not remem ber the Ra pid key or Sp eed Dial n umber in which you h ave stored a particul ar fax numbe r, you can sea rch for the number b y following the steps below: 1 Press th e [SPEED/SEARCH] k ey twice. 2 Enter the first le tter of the sto red name by pressing the appropriate nume[...]

59 IF THE MEMOR Y BECOMES FULL WHILE SCANNING AN ORIGINAL If the mem ory become s full wh ile scanni ng an origi nal, "MEM ORY FULL E RROR" will appear in the display and scanning wil l stop. If the mem ory beco mes full wh ile the fi rst page is being scan ned, sca nning will s top and the transmissi on will be canceled. If the mem ory b[...]

60 RECEIVING F AXES You can set the ma chine to one of thre e modes o f reception , AUTO , MAN. , or A.M. (Answering Machin e). To selec t the recept ion mo de, press the [RE CEPTION MODE] ke y until th e desired r eceptio n mode app ears in the displa y. USING A UT O MODE Selec t AUTO mode when you on ly want to re ceive fa xes on your telephon e [...]

61 OPTIONAL RECEPTION SETTINGS The mac hine has v arious opti onal set tings for the recepti on of faxe s. TW O-SIDED RE CEPTI ON (MX- B201D on l y) This func tion is us ed to print a received fax consisti ng of two or more pages of the same s ize on both s ides of the paper. E ven if the pa ges are in different orientation s, the page s are rota t[...]

62 HO W T O USE THE F AX FUNCTION RECEIVE REDUCE You may on occ asion re ceive f axes tha t are la rger than the paper l oaded in the mach ine. To ensure that you do not lose an y part of the origina l, you shoul d use the Receive Redu ce function , which scales the fax to the printin g paper size. To use this feature, fo llow this procedure: 1 Pre[...]

63 WHEN USING MANU AL SENDING AND RECEIVING You need to use the [SPEAKER] key or an extensio n telephon e to perform manual s ending and receiving. For informa tion about connecti ng an extens ion telep hone See "C ONNECTING O THER DEVICE S" of Sta rt Guide. 1 When the extensi on telephone rings, pick up the handset and converse. If the [[...]

64 SENDING A F AX DIRECTL Y FR OM A COMPUTER (PC-F ax) A docu ment in a computer c an be tr ansmitte d via the m achine as a fax. Fax es are s ent usin g the PC-F ax function in the same way as docu ments ar e printed. S elect the PC-Fax drive r as the printer driv er on your c omputer a nd then select the Print comm and in the software applicatio [...]

65 4 Chapter 4 SPECIAL FUNCTIONS MEMOR Y Your m achine ha s a memor y area that can be us ed to stor e both in coming fa xes and outgoing o riginals. ● Approx imately 1 20 pages of aver age conten t can be held in memory for tra nsmissio n and recep tion. Less can be held if an y of the pa ges were sc anned usin g fine or superfine res olution. S[...]

66 D A T A TRANSFER If there is a proble m with the mac hine, you c an use the Data Transfer fun ction to have r eceived fa xes read into memory and then sen t to a differ ent fax m achine for printing. This func tion is us ed when yo u cannot p rint received f axes, for example whe n the mach ine runs out of ton er, or a misfeed occurs. To use thi[...]

67 SPECIAL FUNCTIONS Follow the se steps to use the fax tran sfer function: 1 Press the [MENU] key. 2 Pres s the [ ] ke y ( ) or [ ] key ( ) until "0:RX DATA TRANSFER" appears, and then press t he [O K] key. 3 Pres s the [ ] ke y ( ) or [ ] key ( ) until "1:DATA TRANSFER " appears, and then pres s the [OK] key. 4 Pres s the [ ] [...]

68 TRANSMISSION RESER V A TION When yo ur fax i s busy re ceiving an origina l or trans mitting an origin al from m emory, you can "rese rve" a transm ission by setting th e original (either i n the RSPF o r on the do cument glas s), readi ng it into mem ory, and enterin g the fax n umber. Once the current operation is comple ted, your fa[...]

69 BR O ADCASTING This functi on allows y ou to send the same origi nal to as man y as 100 different lo cations with just one operation. Once th e original is loaded, i t is scann ed and sto red in memo ry. The fax n umbers you have ente red are then autom atically d ialed in su ccession , and the or iginal is transmitted to each l ocation. 1 Place[...]

70 SPECIA L FUNCTIONS Broadcasting using a Group key If the fax ma chines to which yo u want to broadc ast have all been program med into on e Group key, y ou can perfor m the broa dcasting op eration usi ng the followi ng simpli fied proced ure. Refer to "STORING NUMBERS UNDER GROUP KEYS" (p.4 3). 1 Place the original face up and push it[...]

71 POLLING Pollin g allows you to reque st another fax mac hine to send an origina l to your fax machin e. In other words, the receivi ng fax machi ne, not the transmitting fa x machi ne, activate s the tra nsmission. Y ou can use y our fax to b oth poll and be polle d by others . Serial po lling c an be used to poll mult iple fax machines ( maximu[...]

72 SPECIA L FUNCTIONS SERIAL POLLING You can poll se veral fax m achines one at a ti me with a si ngle seria l pollin g operation. A maxi mum of 100 fax machine s can be polled in on e serial po lling op eration. Follow these st eps to use the serial po lling funct ion: 1 Press the [MENU] key. 2 Pres s the [ ] key ( ) or [ ] key ( ) until "9:S[...]

73 SPECIAL FUNCTIONS POLLING TRANSMISSION (MEMOR Y POLLING) This func tion is us ed to transmi t an original th at has been s canned in to memory to a fa x machine that polls your fax mach ine. If desir ed, pollin g fax machines can be restr icted to ma chines w hose fax numbe rs have been p rogrammed in your m achine ("R ESTRICTING POL LING M[...]

74 SPECIA L FUNCTIONS Adding a original t o polling memory: Use this procedure to add an or iginal to an other origin al that has a lready b een scanned into po lling memory . Place the original in th e RSPF or on the documen t glass and follow the steps below. 1 Press the [MENU] key. 2 Pres s the [ ] ke y ( ) or [ ] key ( ) until "7:MEMORY PO[...]

75 SPECIAL FUNCTIONS RESTRICTING POLLING M A CHINES (POLLING SECURITY) If you wish to allow only spe cified fax machi nes to poll your fax machine, enab le polling securit y and progra m the fax numbers of t he machines tha t are to be al lowed to pol l your mach ine. When this is done, pol ling will take place when the fax number of the pollin g m[...]

76 SPECIA L FUNCTIONS Progr amming/de leting pa sscode numbers: 1 Press the [MENU] key. 2 Pres s the [ ] ke y ( ) or [ ] key ( ) until "2:ENTRY MODE " appears, and then press the [OK] key. 3 Pres s the [ ] ke y ( ) or [ ] key ( ) until "3:PASSCODE # MODE" appears, and then press t he [O K] key. 4 Pres s the [ ] ke y ( ) or [ ] k[...]

77 TIMER OPERA TIONS The tim er function allows y ou to set a transmis sion or po lling ope ration to be perform ed automati cally a t a time you specif y. Up to five transmiss ion operati ons or pollin g operati ons can be set at any one time, and the times they will be perfo rmed ca n be specifi ed up to a w eek in ad vance. You can use this fun [...]

78 SPECIA L FUNCTIONS 6 Pres s the [ ] ke y ( ) or [ ] key ( ) to select the day of th e week and press the [ OK] key. 7 Press t he [OK] ke y. 8 Pres s the [ ] ke y ( ) or [ ] key ( ) to sele ct the tra n smission mode and press the [ OK] key. The selec tions are as follows: 1:SEND MO DE 2:BROAD CAST MODE 3:POLLIN G MODE 4:SERIAL POLL MO DE 9 Enter[...]

79 ANTI JUNK F AX You can av oid wasting fax paper by using the Anti Junk Fax functi on. This function blocks recepti on of faxes from up to ten specified p arties. To turn th e Anti Ju nk Fax fea ture on and of f, use the f ollowing pr ocedure: 1 Press the [MENU] key. 2 Pres s the [ ] ke y ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appea[...]

80 SPECIA L FUNCTIONS To sto re junk fax nu mbers, use the following procedure : 1 Press the [MENU] key. 2 Pres s the [ ] ke y ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appea rs, and then press the [OK] key. 3 Pres s the [ ] ke y ( ) or [ ] key ( ) to se lect "2 :JUNK FAX #" and press the [OK ] key. 4 Pres s the [ ] ke y ( ) or[...]

81 SPECIAL FUNCTIONS To clear junk fax n umbers, us e the follow ing proced ure: 1 Press the [MENU] key. 2 Pres s the [ ] ke y ( ) or [ ] key ( ) until "5:ANTI JUNK FAX" appea rs, and then press the [OK] key. 3 Pres s the [ ] ke y ( ) or [ ] key ( ) to se lect "2 :JUNK FAX #" and press the [OK ] key. 4 Pres s the [ ] ke y ( ) or[...]

82 OPERA TION IN COPY , PRINTER, SCANNER, AND F AX MODES Some ope rations cannot be performed s imultaneous ly when t he machin e is being u sed in prin ter mode, copy mode , scanne r mode, and fa x mode. *1 The next job will be spoo led and s tarted after completing the current job. *2 The next job can b e started i f the print process of the curr[...]

83 5 Chapter 5 TR OUBLESHOO TING PRINTING OUT REPOR TS The mac hine is ca pable of printi ng a range of repo rts on faxi ng activiti es as well as va rious setti ngs you have ma de. The repor ts are desc ribed below. 1. TIMER LIST: You ca n print a list of t imer or dua l access operations that are c urrently set. 2. A CTIVITY REPORT: You ca n prin[...]

84 TR OUBLESHOO TING 5. PASSCODE LIST: You c an prin t a lis t of yo ur fax i nform atio n and pol ling se curi ty inf ormat ion. 6. JUNK F AX # LIST: Fax n umbers designated a s Anti Junk Fax numbe rs. P ASSCODE LIST POLL SECURITY SYSTEM # ID # PASSCODE # SENDER'S NAME SENDER'S # FW. ST A. NAME FW. ST ATION # XXXXXXXXXXXXXXXXXX XXXXXXXXX[...]

85 TROUBLESHOO TING 7. USER PROGRAM LIST: Currentl y activated USER PROGRAM settings. Use the fo llowing pro cedure to pri nt out rep orts: 1 Pres s the [REPOR T] key. 2 Pres s the [REPOR T] key to select t he report that you wish to print. 3 Press the [OK ] key. USER PR OGRAM LIST SEP-10-20XX FRI 06:30 PM ITEM SETTING MENU # DOC. GLASS SIZE FIXED [...]

86 TR OUBLESHOO TING A CTIVITY REPOR T A UT O LISTING This settin g is used to automatic ally prin t the Activity Report for t ransmissio ns and recepti ons. The Acti vity Report will aut omatically print when i nformation on a total o f 50 fax tr ansmissions and recep tions ac cumulates. O nce informa tion on 50 transmissi ons/recepti ons accum ul[...]

87 TROUBLESHOO TING PRINTING TRANSA CTION REPORTS The mac hine ca n be set to pr int a tra nsaction report afte r each tran smission , reception, and/or er ror. The pr inting conditi on can b e selected separately for three ty pes of trans action re ports: "TRAN SMISSION LI ST", "BRO ADCAST LIST" , and "RECEPT ION LIST &quo[...]

88 TR OUBLESHOO TING Problem Cause and solution Pag e Dialing cannot be done. The telephone line cor d is not correctly connected to the machine and th e wall telep hone socket. → Mak e sure the telephone line cord is secur ely connected. Start Gui de No tran smission tak es place . The receiving machine is out of paper . → Chec k with the oper[...]

89 MESSA GES AND SIGNALS DISPLA Y MESSA GES A UD IBLE SIGNALS Messag e Cause and remed y Pag e FRONT OR SIDE CO VER OPEN. CLOSE CO VERS. The cover is open. Close the cov er . See the OPERA TION GUI DE (f or M X - B 2 01/ M X - B 2 01 D ) CLOSE THE SPF/RSPF CO VER. The RSPF cover is open . Close the RS PF cover . CLEAR P APER J AM. A paper misfeed h[...]

90 INDEX A Alarm bee ps - Alarm be ep volume ... ................... .................... .20 - Length o f alarm beep s .... .................... ..............19 Answ ering mach ine - Answeri ng machine b ackup ......... .................... .46 Arrow ke ys .... ................... ................... ...............13, 17 Automati c dialing - Gro[...]

91 R Receiving fax es - Receiv e reduce ... ................... ................... ........62 - Two-si ded reception ............... ................... ........61 Recep tion mode - A.M. mo de ........... ................... ................... ..26, 60 - AUTO mo de . ................... .................... ..............26 - MAN . mode .........[...]

92 Fax setup Dayligh t saving time s etting ................ .................... .24 Entering y our name an d fax numb er .......... ..............22 How to ente r characters ......... .................... ..............21 Index fun ction ............. ................... ................... ........34 Number o f recall times ..... ...............[...]

MX-FX12 OPERA TION GUIDE EN_v1 SHARP ELECTRONICS (Europe) GmbH Sonninstraße 3, D-20097 Hamb urg[...]