Sharp XE-A212 manual

XE -A212 XE-A212 ELECTRONIC CASH REGISTER ELEKTRONISCHE REGISTRIERKASSE CAISSE ENREGISTREUSE ELECTRONIQUE CAJA REGISTRADORA ELECTRONICA ELEKTRONISCHE KASSA INSTRUCTION MANUAL BEDIENUNGSANLEITUNG MANUEL D’INSTRUCTIONS MODEL MODELL MODELE MODELO MODEL MANUAL DE INSTRUCCIONES GEBRUIKSAANWIJZING[...]

CAUTION: The cash register should be securely fitted to the supporting platforms to avoid instability when the drawer is open. CAUTION: The socket-outlet shall be installed near the equipment and shall be easily accessible. VORSICHT: Die Netzsteckdose muß nahe dem Gerät angebracht und leicht zugänglich sein. ATTENTION: La prise de courant murale[...]

1 English English INTRODUCTION Thank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A212. Please read this manual carefully before operating your machine in order to gain full understanding of functions and features. Please keep this manual for future reference. It will help you if you encounter any operational prob[...]

CONTENTS INTRODUCTION ............................................................................................................................................1 IMPORTANT ..................................................................................................................................................1 CONTENTS ...................[...]

PRIOR TO PROGRAMMING .......................................................................................................... ............29 BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................34 1 Date and Time Programming .......................................................[...]

4 P ARTS AND THEIR FUNCTIONS Front view Rear view External View 1 The printer is one station type thermal printer, therefore it does not require any type of ink ribbon or cartridge. Lift the rear of the printer cover to remove. To re-install, hook the pawls on the cabinet and close. Caution: The paper cutter is mounted on the printer cover. Be care[...]

5 The mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator (OP) keys. These keys can be inserted or removed only in the “REG” or “ ” position. The mode switch has these settings: : This mode locks all register operations. (AC power turns off.) No change occurs to register data. OP X/Z: To ta[...]

6 Keyboard sheet Two types of keyboard sheets are installed on the cash register; one for ordinal use and one for text programming. To reinstall the keyboard sheet or a new sheet, please follow the procedure below. • Do not spread the keyboard cover too far as it might tear the tabs. • Replace the keyboard sheet with a new one if chance it gets[...]

7 This key locks and unlocks the drawer. To lock it, turn 90 degrees counterclockwise. To unlock it, turn 90 degrees clockwise. Drawer Lock Key 6 Operator display • Clerk code or Mode name The mode you are in is displayed. When a clerk is assigned, the clerk code is displayed in the REG or OP X/Z mode. For example, “ ? 01 ? ” is displayed whe[...]

8 GETTING ST ARTED Please follow the procedure shown below. Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to “Specifications” section. For installing the cash register, find a stable surface near an AC outlet where the cash register will not subject to water sources or direct sunli[...]

9 Initializing the cash register In order for the cash register to operate properly, you must initialize it before operating for the first time. Follow this procedure. 1. Insert the manager (MA) key into the mode switch and turn it to the REG position. 2. Insert the plug of the AC power cord into the AC outlet. The buzzer will sound three times. IM[...]

10 Precaution: The paper cutter is mounted on the printer cover. Take caution when removing and installing the cover. The register can print receipts or journals. For the printer, you must install the paper roll provided with the register, even when you program the register for not printing receipts or journals. Install the paper roll according to [...]

11 5. When not using the take-up spool (using as receipt paper): • Cut off the excess paper using the edge of the inner cover, and replace the printer cover. Press the F key to make sure the paper end comes out of the printer cover and clean paper appears. If the paper end does not come out, open the printer cover, and pass the paper end between [...]

12 Now you are ready for sales registration. Starting sales entries 7 While the cash register is pre-programmed so it can be used with minimal setup, it does provide you with optional functions. Especially to use direct PLU keys effectively, you should program for PLU/subdepartments. Before you start programming, please read through the sales opera[...]

13 BASIC SALES ENTR Y Listed below is a basic sales entry example when selling items by cash. For operation details, please refer to each section. Mode switch setting 1. Turn the mode switch to the REG position. Clerk assignment 2. Enter your clerk code. (For example, clerk code is 1. Enter 1 using the numeric key and press the L key.) The clerk co[...]

14 Clerk assignment Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not be necessary when the same clerk handles the consecutive transactions. Receipt ON/OFF function When you use the printer to issue receipts, you can disable receipt printing in the REG mode to save paper using the rece[...]

15 Single item entries 1. Department entries The cash register provides a maximum of 50 departments for a merchandise classification. Group attributes, such as taxable status, are applied to items when they are entered to the departments. • When using the department keys (for department 1 to 6) For department 1 to 6, enter a unit price and press [...]

16 Repeat entries You can use this function for entering a sale of two or more of the same items. Consecutive pressing of a department key, d key, a direct PLU key or p key is as shown on key operation example below. Multiplication entries When selling a large quantity of items, it is convenient to use the multiplication entry method. Enter quantit[...]

17 Single item cash sale (SICS) entry • This function is useful when a sale is for only one item and is for cash. This function is applicable only to those departments that have been set for SICS or to their associated PLUs or subdepartments. • The transaction is complete and the drawer opens as soon as you press the department key, d key, the [...]

18 By default, you can operate PLU level shift in both the REG and MGR modes under the automatic return mode (returning to level 1 after an item entry). To change the setting, please refer to “PLU level shift and GLU function parameters” on page 51. • Automatic return mode Returning to level 1 after an item entry (default) Returning to level [...]

19 The subtotal is displayed by pressing the s key. When you press it, the subtotal of all entries which have been made is displayed with the function message “SUBTOTAL”. Subtotal will not be printed on a receipt on the current factory setting. If you want to print it, change the setting by programming. Refer to “Receipt print format” (Job [...]

20 Credit sale Enter items and press a credit key ( c or b ). Mixed-tender sale You can perform mixed-tendering of cheque and cash, cash and credit, and cheque and credit. V A T/ tax system The cash register may be programmed for the following six VAT/tax systems. The cash register is pre- programmed as automatic VAT 1-4 system. Automatic VAT 1-4 s[...]

Manual tax 1-4 system (Manual entry method using preset percentages) This system provides the tax calculation for taxable 1 through 4 subtotals. This calculation is performed using the corresponding programmed percentages when the t key is pressed just after the s key. After this calculation, you must finalize the transaction. Automatic VAT 1 and a[...]

22 Percent calculation for item entries Deduction entries Your register allows you to deduct a preset amount or a certain amount manually entered, which are less than a programmed upper limit. These calculations can be after the entry of an item and/or the computation of subtotal depending on the programming. Deduction for subtotal Deduction for it[...]

23 Non-add code number entries and printing You can enter a non-add code number such as a customer’s code number and credit card number, a maximum of 16 digits, at any point during the entry of a sale. The cash register will print it at once. To enter a non-add code number, enter the number and press the N key. This feature is used to store and r[...]

24 • Your register can be programmed to generate GLU codes automatically in a sequential fashion. If your register has not been programmed to do so, each GLU code must be entered manually. By default, GLU codes are generated automatically. For the programming, please refer to “Other programming” (job code 68) on page 54. • You can enter a m[...]

25 Currency exchange *Exchange rate: 0.000000 to 999.999999 • Press the l key after pressing the V key to cancel payment in a foreign currency. • If “Yes” is selected for cheque and credit operation when tendering in foreign currency in EURO programming, you can finalize a sale in foreign currency using the X , Y , c or b key with preset ex[...]

26 Received-on account entries When you receive on account from a customer, use the r key. For the received-on-account (RA) entry, enter the amount, and press the r key. Cash tendering only available for RA operation. Paid-out entries When you pay an amount to a vendor, use the o key. For the paid-out (PO) entry, enter the amount and press the o ke[...]

27 CORRECTION If you make an incorrect entry relating to a department, PLU/subdepartment, percentage ( % ), discount ( - ) or refund, you can void this entry by pressing the v key immediately after the incorrect entry. You can void any incorrect department entry, PLU/subdepartment entry or item refund entry made during a transaction if you find it [...]

28 You can void an entire transaction. Once subtotal void is executed, the transaction is aborted and the register issues a receipt. This function does not work when more than 30 items have been entered. Any errors found after the entry of a transaction has been completed or during an amount tendered entry cannot be voided. These errors must be cor[...]

29 PRIOR T O PROGRAMMING Before starting sales entries, you must first program necessary items so the cash register suits your sales needs. In this manual, there are three sections, BASIC FUNCTION PROGRAMMING where required items must be programmed , AUXILIARY FUNCTION PROGRAMMING where you can program for more convenient use of keys on the keyboar[...]

30 Example 2: For department code/PLU code entry type programming Example 3: Job code type programming (programming starting from the press of s .) To repeat (depending on programming) Guidance message is changed after a new job code entry. Guidance message s 29 @ 50 % A Job code entry • Guidance message is displayed. Parameter entry Registration[...]

31 Guidance for text programming The register allows you to program text for clerk names, department item names, PLU/subdepartment item names, if necessary. When you program texts, place the keyboard sheet for text programming over the keyboard sheet for ordinal use. For the placement, please refer to “Keyboard sheet” section on page 6. There a[...]

32 To program the word “Clerk01” with the letter “C” being double size. To make the letter “C” double size character To make character size return to normal size To toggle the characters to lower-case letters Entering character codes with numeric keys on the keyboard To enter a numeral, letter or symbol, enter a character code using num[...]

33 Alphanumeric character code table *(DC): Double-size character code : The shaded character cannot be displayed (displayed as space). The character “!!” (code 128) cannot be displayed (displayed as “!”). Code 001 002 003 004 005 006 007 008 009 010 011 012 013 014 015 016 017 018 019 020 021 022 023 024 025 026 027 028 029 030 031 032 033[...]

34 BASIC FUNCTION PROGRAMMING (For Quick Start) Date For setting the date, enter the date in 8 digits using the day-month-year (DD/MM/YYYY) format, then press the N key. You can use the date format of month-day-year (MM/DD/YYYY) or year-month-day (YYYY/MM/DD) format. To change the format, refer to “Various Function Selection Programming 1” sect[...]

35 When you program tax rate(s) and taxable status for each department (by default, VAT1/tax1 is set to taxable.), tax will be automatically added to sales of items assigned to the department according to the programmed tax status for the department and the corresponding tax rate(s). For details of the tax systems, refer to “Computation of VAT (V[...]

36 AUXILIAR Y FUNCTION PROGRAMMING Merchandise can be classified into a maximum of 50 departments. Items sold using the department keys can later be printed on a report shown as the quantities sold and sales amounts classified by department. The data is useful for making purchasing decisions and other store operations. Department status To program [...]

37 Preset unit price To program another department, start from the beginning without pressing the A key. If a department is not programmed to allow the entry of preset unit prices in functional programming, the department is automatically changed to allow the entry of preset unit prices by this programming entry. The PLU function allows speedy key [...]

38 For easier programming for the direct PLU keys, the register especially allows you to program all parameters in one procedure according to guidance messages displayed on the upper line of operator display, while you can program parameters individually. (For these individual programming methods, please refer to next two sections and “PLU text ([...]

39 4. Associated dept. programming (Press s to skip) 5. Function programming (Press s to skip) To program for the incremented PLU code, return to the step 2. When you want to program for other than incremented PLU code, return to the step 1. 6. Terminate programming Unit price PLU/subdept. PLU code Item name Associated dept. Print PGM 0.00 A • Pr[...]

40 To delete a PLU code, use the following sequence: PLU/subdepartment selection *A: 0 for subdepartment or 1 for PLU When you program the last PLU code, the programming sequence will be complete with a press of the s key. The cash register provides miscellaneous keys such as % , - , r , o , V , X , Y , c , b and A . Rate for % and V *: Rate 0.00 ?[...]

41 You must use a decimal point when setting fractional rates. Amount for - Percent rate limitation for % You can program the upper limit of percent rate for percent entries. • Percent entries that exceed the upper limit may be overridden in the MGR mode. • You must use a decimal point when setting fractional rate. Function parameters for % and[...]

42 *: Item: Selection: Entry: A +/- sign + (premium) sign 0 - (discount) sign* 1 B Item % / Item _ Allow* 0 Disallow 1 C Subtotal % / Subtotal _ Allow* 0 Disallow 1 D Entry digit limit for discount key 0-8 (default:8) When programming for percent key, always enter 0 for D. +/- sign • Programming of the +/- sign assigns the premium or discount fun[...]

43 * 1: Item: Selection: Entry: A Footer printing* Allow 1 Disallow* 0 B Amount tendered entry* Compulsory 1 Non-compulsory (for X , Y and A )* 0 Inhibit (for c and b )* 0 C Entry digit limit For X , Y , c , b and A 0-8 (default:8) For r and o 0-9 (default:9) *When programming for r or o , always enter 0 for A and B. Footer printing (only for X , Y[...]

44 PLU text (item label) (16 digits) Function text (12 digits) * Function no.: See “List of function texts” shown on the next page. s 3 P 33 @ CARD1 s A (Programming CARD1 for credit 1) Print Key operation example sP @ *Function no. (max. 2 digits) Character keys (max. 12 digits) A To keep the current setting s To program another function text [...]

45 List of function texts Function no. Key or function Default setting Function no. Key or function Default setting 1 _ (–) 2% % 3 Differ DIFFER 4 Taxable 1 subtotal TAX1 ST 5 Taxable 2 subtotal TAX2 ST 6 Taxable 3 subtotal TAX3 ST 7 Taxable 4 subtotal TAX4 ST 8 VAT/tax 1 VAT 1 9 VAT/tax 2 VAT 2 10 VAT/tax 3 VAT 3 11 VAT/tax 4 VAT 4 12 Net 1 NET1[...]

46 Clerk names (12 digits) Logo messages (6 lines and 24 digits for each line) The register can print programmed messages on every receipt. On the standard model, a 6-line logo message is printed on the receipt. If you want to print in other logo message format, please change the format. (See page 56 for the programming details.) The options are li[...]

47 To print the logo message “THANK YOU” using double sized characters and centering on the third line. A 6-line logo message is preprogrammed when shipped. Please start entering from the first line when you first program a logo message. Foreign currency symbol (4 digits) Foreign currency symbol for the V key is printed with a foreign currency [...]

48 T raining mode text (12 digits) For every receipts issued in the training mode, **TRAINING** is printed by default. When you want to change the text, follow the procedure below. The programmed text is printed in double-size characters on the receipts issued in the training mode. s 87 P SS TRAINING SS sA Print Key operation example Character keys[...]

49 The cash register provides various detailed functions listed below. • Function selection for miscellaneous keys • Print format • Receipt print format • PLU level shift and GLU function parameters • Others For this programming, the job code entry style is applied. You can continue programming until you press the A key for the programmin[...]

50 Print format Job code: 6 * Item: Selection: Entry: A Printing style Journal printing 0 Receipt* 1 B Receipt print style Total 0 Detailed* 1 C Time print on all receipts Yes* 0 No 1 D Date print on all receipts Yes* 0 No 1 E Consecutive no. print Yes* 0 No 1 F Separator line in reports One line space 0 Separator line* 1 G Zero skip in PLU report [...]

51 PLU level shift and GLU function parameters Job code: 15 * Item: Selection: Entry: A PLU level shift mode Automatic return mode* 0 Lock shift mode 1 B PLU level shift operation availability Available in MGR & REG modes* 0 Available in MGR mode 1 C PLU level shift timing for returning to 1 item* 0 level 1 in automatic return mode 1 transactio[...]

52 Job code: 62 * Item: Selection: Entry: A Always enter 0. 0 B Error beep for misoperation Lock error 0 Misoperation* 1 C Key catch sound Yes* 0 No 1 D Buffered keyboard Yes* 0 No 1 E Void mode Enable* 0 Disable 1 F Printing of void mode in X2/Z2 report Yes* 0 No 1 G Printing of void mode in X1/Z1 report Yes* 0 No 1 H Addition to the hourly total [...]

53 Job code: 65 * Item: Selection: Entry: A Printing of balance GT on Z report Yes 0 No* 1 B Resetting of balance GT at the general No* 0 Z1 report Yes 1 C to H Always enter 0. 0 Job code: 66 * Item: Selection: Entry: A After transaction receipt Total only 0 Details* 1 B Amount printing when PLU unit price No* 0 is zero Yes 1 C Conversion SBTL prin[...]

54 Rounding amount printing (A) Total amount rounding when a transaction is finalized directly by X , Y , c or b key(B) • When you live in Australia, set as shown on the tale below for the parameters A and B. Rounding up of the unit digit of amount (C) Rounding down of the unit digit of amount (D) • Handle C and D as a pair. When you live in Au[...]

55 Temporary EJ printing during a transaction • If selecting “enable”, you can print journal data of a current transaction recorded in EJ memory by pressing the R key during the transaction. To realize this function completely, the cash register must be programmed to print the receipt and set the Receipt ON/OFF function to OFF. PGM mode opera[...]

56 The cash register provides various options so you can use the register to suit your sales needs. In this section, you can program the following features (parameters within parentheses indicates default setting): • Power save mode (entering the power save mode after 30 minutes) • Logo message print format (Header 6-line message) • Thermal p[...]

57 Thermal printer density * 50 (100%) is the default setting. To make the print darker, set a larger number, and to make the print lighter, set a smaller number. Language selection *Language: 0: English 1: German 2: French 3: Spanish By default, English is set. When you change the language, the texts such as clerk names, logo messages and function[...]

58 T raining clerk specification for training mode For the details of clerk training, please refer to “TRAINING MODE” on page 63. AUTO key programming — Automatic sequence key If you program frequently performed transactions or report sequences for the a key, you can recall those transactions and/or reports simply by pressing the a key in key[...]

59 For details of EURO migration operation, please refer to “EURO MIGRATION FUNCTION”. EURO system settings * Item: Selection: Entry: A Printing exchange total amount and No* 0 change amount on receipt or journal Yes 1 B Always enter 0. 0 C Cheque and credit operation when No* 0 tendering in foreign currency Yes 1 D Exchange calculation method [...]

60 Date setting for EURO modification operation • In case you changed the date format using job code 61, follow the format you selected for setting the date. • If all zeros are set, this programming is disabled. • If you have already made the Job #800 operation with the substitution of 3 for “A” in the X2/Z2 mode, this programming is disa[...]

61 Mode Function no.& its text Function parametrs (B-D) Function parametrs (B-D) Discount amt. w/sign Percent limit Logo Message Print format (A-H) Receipt print format(A-H) EURO system settings (A-D) Power save mode(A-D) Logo message print format Automatic EURO modification operation settings (AB) Percent rate with sign Entry digit limit Funct[...]

62 2 Programming report 2 Job code A to H from the left Training clerk specification Domestic currency symbol Training mode text Language selection EJ memory type * Job code #70, 71, 72, 76 and 77 are fixed settings, for which you cannot change the settings. 4 Printer density programming report Entered value Printer density Printing density example[...]

63 TRAINING MODE The training mode is used when the operator or the manager practices register operations. When a clerk in training is selected, the machine automatically enters the training mode. To specify a clerk to be trained, refer to “Training clerk specification for training mode” in “ADVANCED FUNCTION PROGRAMMING” in page 58. The tr[...]

64 READING (X) AND RESETTING (Z) OF SALES T OT ALS • Use the reading function (X) when you need to take a reading of sales information entered since the last reset. You can take this reading any number of times. It does not affect the register’s memory. • Use the resetting function (Z) when you need to clear the register’s memory. Resetting[...]

65 • When both sales quantities and sales amounts are zero, printing is skipped. If you do not want to skip, change the programming. (Refer to “Print format” of “Various Function Selection Programming 1”.) • “X” represents read symbol and “Z” represents reset symbol in the reports. • To stop reading and resetting the PLU sales[...]

66 Cash in drawer Cheque in drawer Cash + cheque in drawer Change total for cheque tendering Exchange credit (in preset rate entry) Exchange check (in preset rate entry) *1: When you take X1 report, “X1” is printed. *2: Printed in the Z1 report only. *3: BAL is not printed by default. To print, change the setting on job code 65. *4: When “Mem[...]

67 Hourly report • Sample report *: When you take Z1 report, “Z1” is printed. Mode title* Report title Customer counter Sales total Open GLU report • Sample report *: When you take Z1 report, “Z1” is printed. Mode title* Report title Clerk code Previous balance GLU code Open GLU report by clerk • Sample report *: When you take Z1 repo[...]

68 EJ REPORT READING AND RESETTING The cash register provides an electronic journal (EJ) function. This function is intended to record the journal data in a memory instead of journal paper, and print the data as an EJ report. The register records the journal data in REG, PGM, , X1/Z1 and X2/Z2 modes. By default, a maximum of 9000 lines are stored i[...]

69 OVERRIDE ENTRIES Programmed limit for functions (such as for maximum amounts) can be overridden by making an entry in the MGR mode. In this example, the register has been programmed not to allow discounts entries over 1.00. REG mode 1500 # entries 250 - ...Error l Turn the mode switch to the MGR position. 250 - Return the mode switch to the REG [...]

70 EURO MIGRA TION FUNCTION • EURO programming described in this section are for users in the countries which will join to the members of the European Currency Union, not for the users in the countries already have joined the Union. Your register can be modified to correspond with each period set for the introduction of EURO, and in your register[...]

71 The details of the register system modification are as shown below: A=1 A=2 A=3 Items (EURO status 1) (EURO status 2) (EURO status 3) General Z1 report Issue Issue Issue General Z2 report Issue Issue Issue GT memories (GT1, GT2, GT3 and Training GT) - Clear Clear*1 Conversion of preset prices of Dept./PLU - Yes Yes*1 Conversion of entry digit/am[...]

72 Checking the current EURO status You can check the EURO status currently set on the cash register. Set the manager key (MA) to the X2/Z2 position, and perform the following sequence. The current EURO status will be printed on the receipt/journal. Optional Programming for the Introduction of EURO Some programming relating with the function of exc[...]

73 OPERA T OR MAINTENANCE When power is lost, the machine retains its memory contents and all information on sales entries. • When power failure is encountered in register idle state or during an entry, the machine returns to normal operation after power recovery. • When power failure is encountered during a printing cycle, the register prints [...]

74 This cash register displays a low battery warning message “LOW BATTERY” when the batteries are low, and displays a no battery warning message “NO BATTERY” when batteries are extremely low or batteries are not installed. When the low battery message is displayed, replace the batteries with new ones as soon as possible. The existing batter[...]

75 Removing the paper roll When a red dye appears on the paper roll, it is time to replace it. Replace the paper roll with a new one. If you plan on not using the register for an extended period of time, remove the paper roll, and store it in an appropriate place. Caution: The paper cutter is mounted on the printer cover. Be careful not to cut your[...]

76 Installing the paper roll Caution: The paper cutter is mounted on the printer cover. Be careful not to cut yourself. Installing the receipt paper roll: 1. Turn the mode switch to a position other than “ ” with the power cord connected. 2. Remove the printer cover. 3. Lift up the print roller release lever to unlock and open the print roller [...]

77 7. Insert the end of the paper into the slit in the spool. (Press the F key to feed more paper if required.) 8. Wind the paper two or three turns around the spool shaft. 9. Set the spool on the bearing, and press the F key to take up excess slack in the paper. 10. Replace the printer cover. You can wind the roll paper in OP X/Z, X1/Z1, and X2/Z2[...]

78 The till in the register is detachable. After closing your business for the day, remove the till from the drawer and keep the drawer open. The 8-denomination coin case is also detachable from the till. To detach the drawer, pull it forward fully with the till removed, and remove it by lifting it up. The drawer automatically opens. However, when [...]

BLUE: BROWN: Neutral Live As the colours of the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug proceed as follows. The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black. The wire which is coloured BROWN mus[...]

SHARP CORPORATION Printed in China / Gedruckt in China / Imprim é en Chine / Impreso en China / Gedrukt in China KS(TINSM2505RCZZ) ➀[...]