Toshiba 4540C manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS / MULTIFUNCTIONAL DIGITAL SYSTEMS Scanning Guide[...]

©2012 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this ma nual cannot be reproduced in any form withou t prior written permission of TTEC.[...]

Preface 1 Preface Thank you for purchasing TOSHIBA Multifunctiona l Digital Syst ems or Multifunctional Digita l Co lor Systems. This manual provides instructions on how to use the equipment for scanning and Internet faxing. Read th is manual before using your Multifunctional Digital Systems or Multifun ctional Digital Color Systems. Keep this manu[...]

2 Prefac e  T rademarks y The official name of Windows XP is Microsoft Windows XP Operating System. y The official name of Windows Vista is Microsoft Windows Vista Operating System. y The official name of Windows 7 i s Microsoft Windows 7 Operating System. y The official name of Windows Se rver 2003 is Microsoft Windows Server 2003 Operating Sys[...]

CONTENTS 3 CONTENTS Preface ............... ............. ................ ................ ............. ................ ................ ............. ................. 1 Chapter 1 OVERVIEW Scan Features ................ ................ ................ ............. ................ ................ ................ ..... ......... 6 Scan func[...]

4 CONTENTS Chapter 4 USING TEMPLATES Registering Scan Templates .............. ................. ................ ................ ................ ................ .. 78 Using Scan Templates ............ ...... ............. ................ ................ ............. ................ ............. .. 84 Chapter 5 OTHER SCANNING METHODS Scanni[...]

1. OVER VIEW This chapter pro vides an overview of the scan and Internet Fax features. Scan Features ........................................ ..................................................... ..................... ......... 6 Scan functions ......................... .............. .............. .............. .............. .............. ....[...]

1 OVERVIEW 6 Scan F eatures Scan Features With the equipment, originals pl aced in the Reversing Automa tic Document Feeder or on the original glass can easily be scanned as image data. The image data can then be stored in the e-Filing boxes and/or the shared folder of the equipment and/or sent to e-mail addresses.  Scan functions This equipment[...]

1.OVERVIEW Scan Features 7 1 OVERVI EW  Scan to File Scan to File allows you to store scans as PDF , XPS, TIFF or JPEG files in th e shared folder in the equipment or in a network folder . From these folders, you can copy the saved data and use it on your computer . If you choose to store your scans in the network folder , the type of operating [...]

1 OVERVIEW 8 Scan F eatures  Scan to E-mail Scan to E-mail allo ws you to send your scans to specifie d e-mail addresses. The scanned image is converted to a PDF , XPS, TIFF , or JPEG file and sent as an e-mail attachment. These functions below are available only when the hard disk is installed in the equipment. - Saving scans as XPS files - Pre[...]

1.OVERVIEW Scan Features 9 1 OVERVI EW  Web Service (WS) Scan Web Service (WS) Scan uses the functions of Windows Vist a / Windows 7 / Windows Server 2008 to scan images from a client computer through the network. The images scanned on the equipment can be loaded to your client computer and viewed via an application suppo rting the Win dows Imag[...]

1 OVERVIEW 10 Scan Features  Scan speed The scan speed depends on the selected color mode and resolution settings. The approximate scan speed (for printing A4/L T) under each condition is listed in the table below . The color mode and resolution settin gs can be changed on the SCAN SETTING screen. For de tails, see the following sections:  P [...]

1 OVERVI EW Internet Fax Features 11 Internet Fax Features Internet Fax allows a copy of a scanne d document to be sent as an e -mail with an attached TIFF -FX (Profile S) file. Since an Internet line is used instead of a phone line, t he communicati on costs can be dramatically reduced. With Internet Fax, an e-mail address is to be specified in pl[...]

1 OVERVIEW 12 Internet Fax Features y When the equipment sen ds a copy of a document u sing Inte rnet Fax, the client comput er receives the copy as TIFF-FX (Profile S ) images. y The equipment can print out only text files and image fi le s in TIFF format; from the client computer , you cannot send files other than text or TIFF images to the equi [...]

2. BASIC OPERA TION This chapter describes the basic scanning operatio ns. Vie wing T ouch Panel for Scan Menu ... ..................................................... ............................ 14 Default Settings ............................................... ..................................................... ........... ....... 16 Scan to[...]

2 BASIC OPERA TION 14 Viewing Touch Panel for Scan Menu Vie wing T ouch Panel for Scan Menu 1) Message Display Area Operational instructions and the stat us of the equi pment are disp layed. 2) Function Butto ns Press one of these buttons when you select the scan fu nction. Pressing one of these buttons displays the set-up screen specific to the se[...]

2.BASIC OPERA T ION Viewing Touch Panel for Scan Menu 15 2 BASIC OPERA TION 8) [PREVIEW] Press this button when you want to preview your scans.  P .56 “P reviewing Sc ans” [PREVIEW] is displayed only when any of the following models is used: - e-STUDIO4540C Series - e-STUDIO6550C Series - e-STUDIO2550C Series (only when th e hard disk is ins[...]

2 BASIC OPERA TION 16 Default Settings Default Settings A default refers to a setting selected automatically when you turn on the equipment, when the equipment wakes up from Sleep Mode, or when the [FUNCTION CLEAR] button is pressed on the control panel. T o sca n your document, the default settings can be used as they are whereas pressing [SCAN SE[...]

2 BASIC OPERA TION Scan to e-Filing 17 Scan to e-Filing With this function, you can scan originals and store the scans in e-Filing bo xes. Y ou can scan 200 pages per job. When saving your scans, you can specify a public box or one of the user boxe s. The public box is a pre-defined box and i s used to store documents that any users of the equipmen[...]

2 BASIC OPERA TION 18 Scan to File Scan to File The Scan to File function sends and stores scans to a sha r ed folder in the equipment’s hard disk or a specified network folder . The data stor ed in the shared folder can be accessed directly from the computer via a network. Y ou can scan up to 1000 pages per job unti l the equipment's memory[...]

2.BASIC OPERA T ION Scan to File 19 2 BASIC OPERA TION 3 Press [FILE]. y T o store the scan in the equipment’ s shared folder , proceed to step 4. y T o store the scan in a networ k fold er , proceed to step 5. S toring data in a network folder requires the administrator to set the equipment configuration . For details, refer to the TopAccess Gui[...]

2 BASIC OPERA TION 20 Scan to File 5 T o store the scan in a network folder , press [REMOTE 1] or [REMOTE 2]. y If the selected remote destinatio n (REMOTE 1 or 2) is configure d by the adm inistrator so that you ca n specify a desired network folder , the screen for setting up the re mote destination is displayed. Proce ed to step 6. y If the sele[...]

2.BASIC OPERA T ION Scan to File 21 2 BASIC OPERA TION 7 If SMB is selected for the file destination, sel ect the folder to be stored. 1) Select the folder to be stored. 2) Press [OK]. Proceed to S tep 9. 8 Select a folder for the remote destination. 1) Select FTP , SMB, NetW are IPX, NetW are IP , or FTPS as a protocol to transfer the file. 2) Pre[...]

2 BASIC OPERA TION 22 Scan to File y [LOGIN USER NAME] When you select [FTP]: Enter the log-in user name for the FTP server if required. When you select [SMB]: Enter the user name to access the network folder if required. When you select [NetWare IPX] or [NetW are IP]: Enter the log-in user name for the NetWare file server if required. When you sel[...]

2.BASIC OPERA T ION Scan to File 23 2 BASIC OPERA TION y FILE FORMA T [PDF] — Press this button to stor e your scan as a PDF file. [TIFF] — Press this button to store your scan as a TIFF file. [XPS] — Press this button to store your scan as an XPS file. [SLIM PDF] — Press this button to store your scan as a slim PDF file. This option is sui[...]

2 BASIC OPERA TION 24 Scan to File 10 Press [SCAN]. y T o scan 2-sided documents or change setting s such as Co lor Mode and R esolution, press [SCAN SETTING].  P .46 “Changing Scan Settings” y For the models below , press [PREVIEW] and then [SCAN] to preview your scans. - e-STUDIO4540C Series - e-STUDIO6550C Series - e-STUDIO2550C Series (o[...]

2.BASIC OPERA T ION Scan to File 25 2 BASIC OPERA TION 11 If the screen below appears, pla ce another original on the original glass and press [SCAN] or the [ST ART] button to continue scanning. T o finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button. y The above screen is not displayed under the follo wing conditions: - Y o[...]

2 BASIC OPERA TION 26 Scan to E-mail Scan to E-mail With this scan function, you can send your scans to a specified e-mail address as an attached file. y The Scan to E-mail function requ ires the network adm inistrator to set the equipmen t configuration. y These func tions below are ava ilable only when the hard disk is inst alled i n the equipmen[...]

2.BASIC OPERA T ION Scan to E-mail 27 2 BASIC OPERA TION 4 On the AUTHENTICA TION screen, complete the user authentication. 1) Press [USER NAME] and enter the user na me. 2) Press [P ASSWORD] and enter the p assword. 3) Finally , press [OK]. Pressing each button displays an on-screen keybo ard. Enter each item using th e keyboard and digital keys, [...]

2 BASIC OPERA TION 28 Scan to E-mail 6 Specify the e-mail address(es) that you want to send to. 1) Press [I NPUT @]. 2) Enter an e-mail address using the keyboa rd and digi tal keys, and then press [OK] to set the entry . 3) Finally , press [OK]. Y ou can specify e-mail addresses in various ways. For details, see the following section:  P .58 ?[...]

2.BASIC OPERA T ION Scan to E-mail 29 2 BASIC OPERA TION 8 If necessary , make the following settings for the att ached file. 1) Press [FILE NAME] and change the file name. 2) Select an option for each of the FILE FORMA T , MUL TI/SINGLE P AGE and/or SECURITY settings. 3) Finall y , press . y [FILE NAME] Pressing the button displays an on-screen ke[...]

2 BASIC OPERA TION 30 Scan to E-mail y SECURITY When PDF is selecte d for the file format, you can deci de wh ether or no t to encrypt the PDF file. T o encrypt the PDF file, press [ON]. For f urther inst ructio ns on how to encrypt PDF files, see the fo llowing section:  P .75 “Encrypting PDF Files” 9 Specify the following items as required[...]

2.BASIC OPERA T ION Scan to E-mail 31 2 BASIC OPERA TION 10 Press [SCAN] or the [ST ART] button. y T o scan 2-sided documents or change setting s such as Co lor Mode and R esolution, press [SCAN SETTING].  P .46 “Changing Scan Settings” y For the models below , press [PREVIEW] and then [SCAN] to preview your scans. - e-STUDIO4540C Series - e[...]

2 BASIC OPERA TION 32 Scan to E-mail 11 If the screen below appears, pla ce another original on the original glass and press [SCAN] or the [ST ART] button to continue scanning. T o finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button. y The above screen is not displayed under the follo wing conditions: - Y ou scan the origina[...]

2 BASIC OPERA TION Scan to USB 33 Scan to USB The Scan to USB function stores scans to a USB storage device. y T o store data in a USB storage device, the Save to USB Media settin g must be enabled by the administrator. For details, refer to the T opAccess Guide . y USB storage devices must meet require ments below . Ho wever , some USB storage de [...]

2 BASIC OPERA TION 34 Scan to USB 4 When “Found USB DEVICE.” message appears on the touch p anel, press [USB]. When you store scan s in a USB storage device, never attempt to remove the d evice from the eq uipment until data transmission is completed. Remo ving the USB stor age device during data transmission may corrupt the device. y S toring [...]

2.BASIC OPERA T ION Scan to USB 35 2 BASIC OPERA TION y FILE FORMA T [PDF] – Press this button to store scans as a PDF fi le. [TIFF] – Press this bu tton to store scans a s a TIFF file. [XPS] – Press this button to store scans as an XPS file. [SLIM PDF] – Press this button to store scans as a slim PDF file. This option is suitable when mini[...]

2 BASIC OPERA TION 36 Scan to USB 6 Press [SCAN] to scan dat a. y T o scan 2-sided documents or set Color Mode or Resolution, etc., press [SCAN SETT ING].  P .46 “Changing Scan Settings” y For the models below , press [PREVIEW] and then [SCAN] to preview your scans. - e-STUDIO4540C Series - e-STUDIO6550C Series - e-STUDIO2550C Series (on ly [...]

2.BASIC OPERA T ION Scan to USB 37 2 BASIC OPERA TION 7 If the screen below appears, pla ce another original on the original glass and press [SCAN] or the [ST ART] button to continue scanning. T o finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button. y The above screen is not displayed under the follo wing conditions: - Y ou [...]

2 BASIC OPERA TION 38 Web Service (WS) Scan Web Service (WS) Scan Web Service (WS) Scan uses the functi ons of Windows o perating systems such as Windows Vista to scan images from a client computer through th e network. Scanning can be perfo rmed through the tou ch panel operation or from a client computer running Windows operating syst ems such a [...]

2.BASIC OPERA T ION Web Service (WS) Scan 39 2 BASIC OPERA TION 3 Press [WS SCAN]. 4 Select the client that fit s your needs, and then press [SCAN]. If the desired client n ame is not shown on the screen, use and to switch between pages. The following screen is displayed. T o cancel the operation, press [CANCEL]. If the above screen does not appear[...]

2 BASIC OPERA TION 40 Using Saved Scan Data Using Saved Scan Dat a  Using scan dat a saved as e-Filing document s Y ou can display a list of the scan data stored in e-Fi ling and us e it in various ways from the touch panel or with the e-Filing web utility . For instructions on how to use the data stored in e-Filing, refer to the e-Filing Guide [...]

2.BASIC OPERA T ION Using Saved Scan Data 41 2 BASIC OPERA TION The sub-folders are a utomatically dele ted when the folder becomes empty . When scans are sent directly to the shared folder: When the Local S torage Path setting is set to send the scan da ta directly to storage, they are store d in the equipment under the “file_sha re” folder . [...]

2 BASIC OPERA TION 42 Viewing the Scan Job Status and Log Viewing the Scan Job S t atus and Log The status and log of scan jobs can be viewed on the touch panel. If the equipment is managed by the User Manageme nt feature, you need to enter the user i nformation, such as the user name and password.  V iewing the scan job st atus Pressing [JOB ST[...]

2.BASIC OPERA T ION Viewing the Scan Job Status and Log 43 2 BASIC OPERA TION  V iewing the scan job log A record of scan jobs can be displayed on the [LOG] tab of the JOB ST A TUS screen. T o display the record on the touch panel, press [JOB ST A TUS] > [LOG] > [SCAN]. On the [LOG] t ab, you can view ea ch jo b’s destination/file name, [...]

[...]

3. USEFUL FUNCTIONS This chapter describes how to scan documents using various a dvanced settings. Changing Scan Settings ...................................................... .................................................. 4 6 S pecifying c olor mode ........................ .............. ................. .............. .............. ......[...]

3 USEFUL FUNCTIONS 46 Changing Scan Settings Changing Scan Settings “Scan settings” are settings applied commonly to the “Scan to e-Fi ling”, “Scan to File”, “Scan to E-mail” and “Scan to USB” functions. The options frequently us ed in scanning are g enerally regist ered as the default scan settings (  P .16), and you can sca[...]

3.USEFUL FUNCTIONS Changing Scan Settings 47 3 USEFUL FUNCTIONS  S pecifying resolution Select a resolution from the following options: [600] — Select this option to scan originals at 600 dpi. [400] — Select this option to scan originals at 400 dpi. [300] — Select this option to scan originals at 300 dpi. [200 ] — Select this option to s[...]

3 USEFUL FUNCTIONS 48 Changing Scan Settings e-STUDIO4540C Series, e-ST UDIO6550C Series [TEXT ] — Select this option to scan text originals. [TEXT /PHOTO] — Select this option to scan origin als containing text and photos. This option is availabl e only when [BLACK] is selected for the color mode setting. [PHOTO] — Select this option to scan[...]

3.USEFUL FUNCTIONS Changing Scan Settings 49 3 USEFUL FUNCTIONS  Changing orient ation With the rotation setting, you can change t he orient ation o f your scans. I f necessar y , select the desire d rotati on pat tern from the following options: — Select this option to scan originals without a change in orien tation. — Select this option to[...]

3 USEFUL FUNCTIONS 50 Changing Scan Settings  Scanning 2-sided originals With the Single/2-sided Scan setting, you can ch oose whether to scan your originals on both sides. Sele ct from the following options: [SINGLE ] — Select this option to scan only the fron t of the originals. [BOOK] — Select this option to scan both sides of the origina[...]

3.USEFUL FUNCTIONS Changing Scan Settings 51 3 USEFUL FUNCTIONS  S pecifying original size T o specify the original size, press [ORIGINAL SIZE]. Pressing the button displays the buttons for selectable original sizes along with the following button s: [AUTO ] — Select this option to have the equipment autom atically detect the size of your orig[...]

3 USEFUL FUNCTIONS 52 Changing Scan Settings  Changing compression ratio Y ou can select the compression ratio for the scanned image dat a. In general, the higher the comp ression ratio, the lower the image quality . Select from the following options: [LOW] — Select this option to apply a low compression ratio and enhance the image qua lity . [...]

3.USEFUL FUNCTIONS Changing Scan Settings 53 3 USEFUL FUNCTIONS  Erasing black fram es around images Y ou may want to scan originals with the original cover left o pen especially when they are as small as a drivers license or as thick a book as a dictionary . In this case, the open cover ad mits light to the Original Glass surface, producing a s[...]

3 USEFUL FUNCTIONS 54 Changing Scan Settings  Adjusting exposu re Use and to select the preferable exposure setting from 1 1 levels. If [AUTO] is sele cted, the automat ic exposure adjustment feature is enable d, automatically setti ng the exposu re best suited to your originals.  Adjusting contrast Use and to select the preferable contrast s[...]

3.USEFUL FUNCTIONS Changing Scan Settings 55 3 USEFUL FUNCTIONS  Adjusting sharpness The sharpness setting d etermines whether you r scans look clear or blurry . Use and to select th e preferable setting from 9 levels.  Adjusting color balance The color balance of your scans can be adjusted with the satu ration and RGB adjustment settings. Th[...]

3 USEFUL FUNCTIONS 56 Previewing Scans Previewing Scans With the preview feature, you can vi ew your scans on the touch panel befor e saving or e-mailing them. Follo w the procedure below . y Previewing is available only when an y of the following mode ls is used: - e-STUDIO4540C Series - e-STUDIO6550C Series - e-STUDIO2550C Series (only when the h[...]

3.USEFUL FUNCTIONS Previewing Scans 57 3 USEFUL FUNCTIONS 3 Carefully check the display ed preview of your scans. T o save or e-mail your scans, press [OK]. y If you want to scan another original, pla ce it on the original glass or in the Reversing Automatic Document Feeder , and then press [ST ART] button. y T o delete the page being previewed, pr[...]

3 USEFUL FUNCTIONS 58 Specifying E-mail Addresses Specifying E-mail Addresses T o specify e-mail addresses fo r the Scan to E-mail functi on or Intern et faxing, you have the following options: Up to 400 addresses can be specified.  P .58 “Entering an e-mail Addresses”  P .60 “Selecting from the address book”  P .61 “Refini ng yo[...]

3.USEFUL FUNCTIONS Specifying E-mail Addresses 59 3 USEFUL FUNCTIONS y If you want to specify multiple e-mail a ddresses for Internet faxing, press [MUL TI] and repeat steps 1 and 2. y If you press [INPUT @] wit hout pressing [MUL TI ], you can edit the e-mail address you have just entere d. 3 Press [OK]. y Before pressing [OK], you can specify add[...]

3 USEFUL FUNCTIONS 60 Specifying E-mail Addresses Selecting from the address book 1 On the [SINGLE] t ab, press for the desired cont act s. y For Scan to E-mail, proceed to step 2. y For Internet faxing, the e-mail addre ss is specif ied. Continue the Interne t faxing operation.  P .103 “Sending Internet faxes” y Y ou can select multiple con[...]

3.USEFUL FUNCTIONS Specifying E-mail Addresses 61 3 USEFUL FUNCTIONS Refining your search 1 Click the pull-up menu, and then se lect letters that you want to displ ay . 1) Click the pull-up menu. 2) Select letters that you want to displa y . Addresses with the se lected letter(s) first are displayed. 2 Press for the desired cont act s. For Scan to [...]

3 USEFUL FUNCTIONS 62 Specifying E-mail Addresses 2 Using the digit al keys, enter the ID number for the desired cont act and then press [OK]. The page containing the contact of the specified ID number is displayed. 3 Press for the desired cont act s. For Scan to E-mail, pre ss [OK] at the end. y Before pressing [OK], you can specify additional e-m[...]

3.USEFUL FUNCTIONS Specifying E-mail Addresses 63 3 USEFUL FUNCTIONS 2 Press the corresponding button(s) for the desired search category and enter the search string. Finally , press [SEARCH]. Pressing each button displays an on-screen keyboa rd. Ente r a search string using the keyboard and digital keys, and then press [OK] to set the entry . The c[...]

3 USEFUL FUNCTIONS 64 Specifying E-mail Addresses 4 Press [OK]. If you want to view or delete the spec ified e-mail addresses, press [DESTINA TION].  P .71 “Viewing/Deleting specified e-mail addresses” Searching the LDAP server with search strings T o search an LDAP server for e-mail addresses, the networ k administrator must regist er the d[...]

3.USEFUL FUNCTIONS Specifying E-mail Addresses 65 3 USEFUL FUNCTIONS 3 Press the corresponding button(s) for the desired search category and enter the search string. Finally , press [SEARCH]. Pressing each button displays an on-screen keyboa rd. Ente r a search string using the keyboard and digital keys, and then press [OK] to set the entry . The c[...]

3 USEFUL FUNCTIONS 66 Specifying E-mail Addresses 5 Press [OK]. If you want to view or delete the spec ified e-mail addresses, press [DESTINA TION].  P .71 “Viewing/Deleting specified e-mail addresses” Selecting group s 1 Press [GROUP] to display the [GROUP] t ab. 2 Select the desired group(s). For Scan to E-mail, pre ss [OK] at the end. y T[...]

3.USEFUL FUNCTIONS Specifying E-mail Addresses 67 3 USEFUL FUNCTIONS Refining group s search 1 Click the pull-up menu, and then se lect the letters that you want to display . 1) Click the pull-up menu. 2) Select the letters that you want to display . Addresses with the se lected letter(s) first are displayed. 2 Select the desired group. For Scan to[...]

3 USEFUL FUNCTIONS 68 Specifying E-mail Addresses 2 Press [KNOWN ID]. 3 Using the digit al keys, enter the ID num ber for the desired group, and then press [OK]. The page containing the group of the specified ID number is displayed. 4 Select the desired group. For Scan to E-mail, press [OK] a t the end. y T o view e-mail addresses registere d in a [...]

3.USEFUL FUNCTIONS Specifying E-mail Addresses 69 3 USEFUL FUNCTIONS Searching for group s by name 1 Press [GROUP] to display the [GROUP] t ab. 2 Press [SEARCH]. The GROUP SEARCH screen appears. 3 Press [GROUP NAME] and key in a s earch string for the desire d group name. Finally , press [SEARCH]. Pressing [GROUP NAME] displays an on-screen keyboar[...]

3 USEFUL FUNCTIONS 70 Specifying E-mail Addresses 4 Press the corresponding button(s) for the desired group(s), and then press [OK]. y For Scan to E-mail, proceed to step 5. y For Internet faxing, the e-mail addre sses are specifie d. T o specify additional e- mail addre sses, repeat the above steps. For Scan to E-mail, pressing [SEARCH ADDRESS] or[...]

3.USEFUL FUNCTIONS Specifying E-mail Addresses 71 3 USEFUL FUNCTIONS Vie wing/Deleting specified e-mail addresses Y ou can view the sp ecified e-mail addresse s, contacts, and groups, and delete them from the list. 1 Press [DESTINA TION]. Currently selected e-mail addresses, cont acts, and groups are listed on the screen. 2 T o delete an e-mail add[...]

3 USEFUL FUNCTIONS 72 Scanning With Dual Functions (Dual Agents) Scanning With Dual Func tions (Dual Agent s) When performing a scan operation, you can sel e ct 2 of the scan fu nctions at one time . y This function is available only wh en the hard disk is installed in the equipment. y The WS Scan function cannot be selected together with other sca[...]

3.USEFUL FUNCTIONS Scanning With Dual Functions (Dual Agen ts) 73 3 USEFUL FUNCTIONS 5 On the SCAN menu, select the second s can function that you want to use, and repeat step 4. 6 On the SCAN menu, press [SCAN]. y Y ou can set 2 scan functions at one time. Selecting 3 scan functions at one time is not allowed. y The WS Scan functi on cannot be sel[...]

3 USEFUL FUNCTIONS 74 Scanning With Dual Functions (Dual Agents) 7 If the screen below appears, pla ce another original on the original glass and press [SCAN] or the [ST ART] button to continue scanning. T o finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR] button. y The above screen is not displayed under the follo wing conditio[...]

3 USEFUL FUNCTIONS Encrypting PDF Files 75 Encrypting PDF Files With “Scan to File”, “Scan to E-mail” or “Scan to USB”, you can encrypt PDF files when you select [PD F] for the file format by following the procedure below . Encrypting PDF files 1 On the SCAN menu, press [FILE], [E-MAIL] or [USB] for the desired sc an function. For help,[...]

3 USEFUL FUNCTIONS 76 Encrypting PDF Files 3 Key in or select the following items, and th en press [OK]. y [USER P ASSWORD] Press this button to set a password for the encrypted PDF file(s). The password is asked for when you open the file. y [MASTER P ASSWORD] Press this button to set a password for changing the encryption level and authori ty set[...]

4. USING TEMPLA TES This chapter describes how to scan documents using templates. Registering Scan T emplates ............................................... .................................................. 78 Using Scan T emplates ......................................................... ........................................... ....... 84[...]

4 USING TEMPLA TES 78 Registering Scan Templates Registering Scan T emplates Once you register a template, you ca n easily perform scan operations by recalling a set of preferred scan setting s. Depending on the purpose, temp lates can be registered either to the publi c templa te group or a private template group. y PUBLIC TEMPLA TE GROUP This gro[...]

4.USING TEMPLA TES Registering Scan Templates 79 4 USING TEMPLA TES 2 Select a scan function and make the setti ngs as required. For help, see the following sections:  P .18 “Scan to File”  P .26 “Scan to E-mail”  P .33 “Scan to USB” For instructions on how to make the settings for Scan to e-Filing , refer to the e-Filing Gu id[...]

4 USING TEMPLA TES 80 Registering Scan Templates 5 Select [PUBLIC TEMPLA TE GROUP] or one of the private tem plate group buttons, and then press [OPEN]. y If you select [PUBLIC TEMPLA T E GROUP], the ADMI NISTRA TOR P A SSWORD screen appears. In this case, proceed to step 6. y If you select a private template group for which a password has been set[...]

4.USING TEMPLA TES Registering Scan Templates 81 4 USING TEMPLA TES 8 Press [P ASSWORD]. 9 Using the keyboard and digit al keys , enter the p assword for the selected private template group, and then press [OK]. 10 Press [OK]. The template buttons are displa yed for the selected group .[...]

4 USING TEMPLA TES 82 Registering Scan Templates 11 Select an empty template button, and then p ress [SA VE]. If you press the button for an existing template, you can overwrite th e template. 12 Make the settings for the following items as requ ired, and then press [SA VE]. y [NAME 1] Press this button to enter the name displayed on the 1st li ne [...]

4.USING TEMPLA TES Registering Scan Templates 83 4 USING TEMPLA TES 13 On the control p anel, press the [FUNCTION CLEAR] button to return to the SCAN menu.[...]

4 USING TEMPLA TES 84 Using Scan Templates Using Scan T emplates Once you register a template, your scanning opera tion becomes much easier . Before using a template for scanning, you nee d to register t he template. For instructions on how to regi ster a templat e, see the following se ction:  P .78 “Registering Scan T emplates” y Using the[...]

4.USING TEMPLA TES Using Scan Templates 85 4 USING TEMPLA TES 4 On the [RECALL] t ab, select a group cont aining the template that you want to use. y If you select a private template group for which a password has been set, the password input screen appears. In this case, proceed to step 5. y If you select [PUBLIC TEMPLA TE GR OUP] or a private tem[...]

4 USING TEMPLA TES 86 Using Scan Templates 7 Press [OK]. The template buttons are displa yed for the selected group . 8 Select the template that you want to use . y If you select a password-free template for which the automatic start function is enabled ( is shown on the button), the equipment automa tically starts the scanning operation. (End of p[...]

4.USING TEMPLA TES Using Scan Templates 87 4 USING TEMPLA TES 10 On the p assword input screen, enter the t emplate p assword using the keyboard and digit al keys, and then press [OK]. 11 Press [OK]. If you select a template fo r which the automatic start function is enabled ( is shown on the button), the equipment automatically starts the scanning[...]

4 USING TEMPLA TES 88 Using Scan Templates 13 Press [SCAN]. For the models below , press [PREVIEW] a nd then [SCAN] to preview your scans. - e-STUDIO4540C Series - e-STUDIO6550C Series - e-STUDIO2550C Series (only when the hard disk is installed)  P .56 “Previewing Scans” 14 If the screen below appears, pla ce another original on the origina[...]

4.USING TEMPLA TES Using Scan Templates 89 4 USING TEMPLA TES Using templates for Scan to E-mail (When SMTP is selected for authentication meth od) The procedure for using templates fo r the Scan to E-mail func tion differs slightly when the “U ser Authentication for Scan to Email” setting on T opAccess is set to use SMTP to aut henticate users[...]

4 USING TEMPLA TES 90 Using Scan Templates 5 Press [P ASSWORD]. 6 On the p assword input screen, enter the g roup p assword the keyboard and digit al keys, and then press [OK]. 7 Press [OK]. The template buttons are displa yed for the selected group .[...]

4.USING TEMPLA TES Using Scan Templates 91 4 USING TEMPLA TES 8 Select a “SCAN T O E-MAIL” template that you want to use. y If you select a template for which a password is set, y ou need to enter the password. In this case, proceed to step 9. y If you select a password-free template, the AUTHENTICA TION screen appears. In this case, proceed to[...]

4 USING TEMPLA TES 92 Using Scan Templates 11 Press [OK]. 12 When the AUTHENTICA TION screen is displayed, enter the us er name and the p assword to complete the user authentication. 1) Press [USER NAME] and enter the user na me. 2) Press [P ASSWORD] and enter the p assword. 3) Finally , press [OK]. y If you select a template for which the automati[...]

4.USING TEMPLA TES Using Scan Templates 93 4 USING TEMPLA TES 13 Press [SCAN]. For the models below , press [PREVIEW] a nd then [SCAN] to preview your scans. - e-STUDIO4540C Series - e-STUDIO6550C Series - e-STUDIO2550C Series (only when the hard disk is installed)  P .56 “Previewing Scans” 14 If the screen below appears, pla ce another orig[...]

[...]

5. OTHER SCANNING METHODS This chapter provides a brief introduction to the scan dr ivers included with the Client Ut ilities CD-ROM or the Clie nt Utilities/User Documentation DVD. Scanning Images Using the T OSHIBA e-STUDIO Remote Sca n Driver ............................ 96 Scanning Images Using the T OSHIBA e-STUDIO WIA Dri ver ................[...]

5 OTHER SCANNING METHODS 96 Scanning Images Using the TOSHIBA e-STUDIO Remote Scan Driver Scanning Images Using the T OSHIB A e-STUDIO Remo te Scan Driver One of the scan drivers included with th e C lient Utili ties CD-ROM or the Client Utilities/User Docume ntation DVD is the TOSHIBA e-STUDIO Rem ote Scan driver . With this driver , you can perfo[...]

5 OTHER SCANNING METHODS Scanning Images Using the TOSHI BA e-STUDIO WIA Driver 97 Scanning Images Using the T O SHIBA e-STUDIO WIA Driver The Client Utilities CD-ROM or the Clien t Utilities/User Do cu mentation DVD also includes the TOSHIBA e-STUDIO WIA Driver for users of Windows XP/Windows Vista/Windows 7/Windows Server 2003/Windows Server 2008[...]

[...]

6. INTERNET F AX This chapter describes the Internet Fax feature. Precautions for Internet Fax T ransmissions ..................................................................... 100 Vie wing T ouch Panel for Fax Menu ............................................................................... ..... 101 Sending Internet Faxes ..................[...]

6 INTERNET F AX 100 Precautions for Internet Fax Transmissions Precautions for Interne t Fax T ransmissions Internet Fax works just like e-mail and may cause the same kin ds of troubles as e -mail unless yo u understand how it works. Before you start using the In te rnet Fax fe ature, carefully read and fami liarize yourself with the following prec[...]

6 INTERNET F AX Viewing Touch Panel for Fax Menu 101 Vie wing T ouch Panel for Fax Menu 1. Message Display Area Operational instructions and the stat us of the equi pment are disp layed. 2. [SINGLE] T ab On this tab, you can select individual contacts and variou s function buttons relevant to Internet faxing operation . 3. [GROUP] T ab On this tab,[...]

6 INTERNET F AX 102 Viewing Touch Panel for Fax Menu 8. [JOB ST A T US] Press this button when you want to monitor your copy , fax, scan, and/or print jobs or view the job logs.  P .1 16 “Viewing the Internet fax job status”  P .1 17 “Viewing the send log for Internet fax jobs”  P .1 18 “Viewing the receive log for Internet fax j[...]

6 INTERNET F AX Sending Internet Faxes 103 Sending Internet Faxes Just like the Scan to E-mail function, Internet Fax sends sca nned data to specified e-mail addresses as an attached file. The difference is the format of the file; it is TIFF-FX (Profile S), which can be received and printed on Internet Fax devices. With a few additional steps, you [...]

6 INTERNET F AX 104 Sending Internet Faxes 4 Specify the following items as required, and then press . y RESOLUTION Select the resolution for scanning the original. When sending an Internet Fax, [FINE] is a lways applie d even if you select [U-FINE]. y TX TYPE When sending an Intern et Fax, you can only select [MEMORY TX]. This button can be select[...]

6.INTERNET F AX Sending Internet Faxes 105 6 INTERNET F AX 5 Specify the following items as required, and then press [OK]. y [SUBJECT] Press this button to enter the subjec t of t he Internet Fax to be sent. y [BODY] Press this button to enter the body message of the Internet Fax to be sent. y Pressing each button displays a n on-screen keyboard. E[...]

6 INTERNET F AX 106 Sending Internet Faxes 7 If the screen below appears, pla ce another original on the original glass and press [SCAN] or the [ST ART] button to continue scanning. If yo u finish scanning all the originals, press [JOB FINISH]. y The above screen is not displayed when the origi nal is scanned from the Reversing Automatic Document F[...]

6.INTERNET F AX Sending Internet Faxes 107 6 INTERNET F AX 3 If you want to store the dat a in the equipment’ s sh ared folder , select [MFP LOCAL] and make sure that the button is highlighted. Proceed to step 6. If saving data in a network folder is enabled by the adm inistra tor , you can select 2 file destinatio ns from [MFP LOCAL], [REMOTE 1][...]

6 INTERNET F AX 108 Sending Internet Faxes 5 Select a folder for the remote destination. 1) Select FTP , SMB, NetW are IPX, NetW are IP , or FTPS as a protocol to transfer the file. 2) Press [SER VER NAME], [NETWORK P A TH], [LOGIN USER NAME], [P ASSWORD] and/or [COMMAND PORT] and specify the file destination. 3) Finally , press [OK]. y [SERVER NAM[...]

6.INTERNET F AX Sending Internet Faxes 109 6 INTERNET F AX y [COMMAND PORT] (FTP and FTPS only) Enter the port number to be used for command execution. By default, a hyph en “-” is enter ed in this box, and the port number set by the administrator is used. Change the entry in this box onl y when you want to u se another port number . Pressing e[...]

6 INTERNET F AX 110 Sending Internet Faxes 7 Refer to “Sending Internet Faxes”(  P .103) and follow step s 6 and 7 to send your document s. y When the transmission is complete, the equipment saves th e se nt data. If the transmission results in failure even after several retries, the equipment save s the data in the selected folder(s). The n[...]

6.INTERNET F AX Sending Internet Faxes 111 6 INTERNET F AX  Setting advanced functions Pressing [ADV ANCED] during the Inter net faxing operation displays the [ADV ANCE D ] tab. On this t ab, the following advanced functions are availa ble: y 2-SIDED SCAN — Use this function when you want to send 2-sid ed orig inals from the Reversing Automati[...]

6 INTERNET F AX 112 Sending Internet Faxes 2 Press [2-SIDED SCAN]. The 2-SIDED SCAN screen appears. 3 Select either [BOOK] or [T ABLET] for the original type, and then press [OK]. 4 Press [ADDRESS] to return to the [ADDRESS] t ab. Continue the Internet faxing operation.  P .103 “Sending Internet fa xes”[...]

6.INTERNET F AX Sending Internet Faxes 113 6 INTERNET F AX  Setting Priority Reserve Use the Priority Reserve function when y ou want to send originals ahead of the j obs currently waiting in the queue. The default of this function is rest ored when e ach transmission is complete ; you mu st enable the setting every time you want to use this fun[...]

6 INTERNET F AX 114 Sending Internet Faxes 4 Press [ADDRESS] to return to the [ADDRESS] t ab. Continue the Internet faxing operation.  P .103 “Sending Internet fa xes”[...]

6 INTERNET F AX Receiving Internet Faxes 115 Receiving Internet Faxes  A vailable file format s The equipment ca n print out TIFF-FX images, TIFF images scanned in black a nd white, and text da ta (email messages in the plain text format). In addition , the resolution of the TIFF-F X images must be either 8 x 3.85 or 8 x 7.7 o r 8 x 15.4 (dot/ m[...]

6 INTERNET F AX 116 Viewing the Internet Fax Job Status and Log Viewing the Internet Fa x Job St atus and Log Y ou can view the status of the Internet Fax transmissions from the touch panel. After Internet Faxes are sent or received, the record of the jobs can also be viewed and printe d. On the SEND/RECEIVE LOG screen, yo u can save cont act infor[...]

6.INTERNET F AX Viewing the Internet Fax Job Status and Log 117 6 INTERNET F AX  V iewing the send log for Internet fax jobs The transmissi on record of Internet Fax jobs can be disp la yed on the SEND LOG screen. T o display the record on the touch panel, press [JOB ST A T US] > [LOG] > [SEND]. On the SEND LOG screen, you can view each jo[...]

6 INTERNET F AX 118 Viewing the Internet Fax Job Status and Log  V iewing the receive log for Internet fax jobs The record of received Internet Faxes can be d isplayed on the RECEIVE LOG screen. T o disp lay the record on the touch panel, press [JOB ST A TUS] > [LOG] > [RECEIVE]. On the RECEIVE LOG screen, you can view each job’s file nu[...]

INDEX 119 INDEX Numerics 2-sided scan .......... ................ ................ ......... 111 , 112 A Address book ........... ............. .............. 6 0 , 61 , 62 , 118 [ADDRESS] Tab ....... ................ ................ ............. ..101 Advanced functions ...... ............. ................ ...............111 [ADVANCED] Tab ....[...]

120 INDEX Scan Settings .............. ............. ................ ............. ....46 Scan Settings Display Area ........... ................. ............. 15 Scan speed ........ ............. ................ ................ ..........10 Scan to e-Filing ... ................ ................ ............. ..... 6 , 17 Scan to E-mail .......[...]

FC-5540C/6540C/6550C FC-2040C/2540C/3040C/3540C/4540C DP-2095/2530/3020/3590/4590 DP-5560/6560/7560/8560 FC-2050C/2550C FC-2051C/2551C OME12002000[...]

2-17-2, HIGASHIGOT ANDA, SHINAGAW A-KU, T OKYO, 141-8664, JAP AN MUL T IFUNCTIONAL DIGIT AL COLOR SYS TEMS / MUL T IFUNCTIONAL DIGIT AL SYSTEMS Scanning Guide ©2012 TOSHIBA TEC CORPORATION All rights reserved R120120L0101-TTEC (SYS V1.0) 2012-03[...]