Toshiba Dp120F manual

INTERNET F ACSIMILE OPERA T OR’S MANUAL[...]

1 Please read through this manual before using the machine. After reading it, be certain to keep it so that you may refer to it whenever necessary. U. S. A. WARNING FCC Notice: Part 15 This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to pr[...]

2 Canada NOTICE: The Industry Canada label identifies certified equipment. This certi- fication means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Department does not guaran- tee the equipment will opera[...]

3 INTRODUCTION BASIC F UNC TI ON S SETUP LIST AND REPORTS TROUBLE- S H OOTIN G TECHNICAL WORD REFREN C E CONTENTS NOTICE TO USERS ................................................................ 1 NOTICE TO USERS ................................................................ 2 INTRODUCTION .........................................................[...]

4 LIST OF REPORTS .................................................. 9 5 E-MAIL NOTIFICA TION REPORTS PRINT FORMA T ......... 95 DSN Report .......................................................................................... 9 5 MDN Report .......................................................................................... 9 6 Alert Rep[...]

5 The Internet Fax Kit enables your machine to transmit the document through the Internet or Intranet. This enables the machine to transmit the document as an E-mail between other Internet Fax machines and computers. NOTE: • The machine must be connected to the E-mail server in the local area network to use the Internet Fax functions. Ensure that[...]

6 Before Connecting the Machine to Internet Before connecting to the network, read this section to understand the Internet Fax functions. POP and SMTP The available functions depend on whether this machine is setup to use the POP or SMTP for retrieving E-mail from a mail server. POP (Post Office Protocol) and SMTP (Simple Mail Transfer Protocol): ?[...]

7 Internet Fax T ransmission Overview The following is an overview of the various transmissions that can be performed using the Internet Fax function. Internet Fax to Internet Fax The machine can send a document to another Internet Fax machine through the Internet or Intranet. The document is sent as an E-mail to the Internet Fax machine. Internet [...]

8 Onramp Gateway Transmission Using the Internet Fax function, E-mail addresses can be assigned to the ITU-T Mailbox in this machine. Therefore, ITU-T F-code compliant facsimiles can send documents to the ITU-T Mailbox in this machine and this machine can forward the received document to E-mail recipients assigned to the Mailbox using the relay fun[...]

9 - F ACSIMILE UNIT DESCRIPTION Rear View 10BASE-T/100BASE-TX I/F Connection for the 10BASE-T or 100BASE-TX cable to an Ethernet network. Amber Indicator The indicator that blinks while data is being communicated. Green Indicator The indicator that lights while the network interface card is properly connected to the network. Operation Panel CHECK E[...]

10 BASIC FUNCTIONS - RECEIVE E-MAIL The methods to receive an E-mail vary according to the type of protocols used for receiving an E-mail. When “POP” is selected for the Receive Mode, the following receiv- ing methods are available: • Auto Receive The machine accesses the E-mail server at specified intervals to check whether any E-mail has be[...]

11 Output Print Format for Receiving E-mail T ext Body Output This output is printed when the Print Text Body is set to ON or the E-mail has only the text body section and no attached image files. ➤ P69 SETUP - E-MAIL PROPERTIES SETUP - Print Text Body Setting Sender name and address Recipients Lists Date and time of the E-mail message was sent S[...]

12 Header Output This output is printed when the Print Header is set to ON. ➤ P72 SETUP - E-MAIL PROPERTIES SETUP - Print Header Setting Output Print Format for Receiving E-mail - continued[...]

13 - SEND E-MAIL The machine can send an E-mail using the following methods. • Direct Input Input the E-mail address directly to send a document. • Search E-mail Address Search an E-mail address from the local phonebook and histories to send a document. • One Touch Dialing Send a document to the E-mail address that is assigned to a One Touch [...]

14 Sending E-mail by Direct Input - continued If you know the resolution ca- pability of the recipient ma- chine, press: If you do not know the resolu- tion capability of the recipient machine, press: PRESS MODE KEY ON CONTROL PANEL THEN PRESS ENTER When “1.YES” is selected, the following screen appears. Con- tinue to Step 3a. When “2.NO” i[...]

15 Sending E-mail by Direct Input - continued Compression Setting 4a Select the desired Compres- sion. Press: (for MH) (for MR) (for MMR) (for JBIG) NOTE: If you do not know the receiver’s capabilities for the compression type, se- lect “MH”. Select the Compression 4 Scan the document 5 Your machine will automatically start scanning the docum[...]

16 Sending E-mail by Searching E-mail Addresses Press: Display the SPEED DIAL Menu 1 Select SPEED DIAL 2 PRESS SPEED DIAL, ONE TOUCH KEY OR ENTER TO ENTER E-MAIL ADDRESS Then press: Press: 1.LOCAL ADDRESS 2.RECEPTION HISTORY 3.SENT HISTORY SPEED DIAL 1.ABB. NUMBERS 2.SPEED DIAL Searching for an E-mail address 3 To select the Local Addresses, press:[...]

17 Sending E-mail by Searching E-mail Addresses - continued Searching for an E-mail address - continued 3 Select the search category - continued 3a When “3.SENT HISTORY” is selected, the following screen appears. Skip to Step 3d. SENT HISTORY [STOP]:TO PREVIOUS 001@toshiba.com [ ] 00001/00050 SENT HISTORY NOW SEARCHING When “3.SEND HISTORY”[...]

18 Sending E-mail by Searching E-mail Addresses - continued Searching for an E-mail address - continued 3 Search from Local Adressess - continued 3d 3b-2 Enter the Search Name Enter the character(s) associ- ated with the ID name of Abbre- viated Dial Numbers or One Touch Dial Keys using the Key- board and the Dial Keypad. Searching ends. SEARCH NAM[...]

19 Sending E-mail by Searching E-mail Addresses - continued Searching for an E-mail address - continued 3 Search from Local Adressess - continued 3b Locate the screen of the de- sired E-mail address using the following scroll keys. (for the previous screen) (for the next screen) 3b-5 Select the E-mail address SEARCH E-MAIL [STOP]:TO PREVIOUS 001@to[...]

20 If you have assigned an E-mail address to a One Touch key, you can send a document to the E-mail address by pressing the corresponding One Touch key. Sending E-mail by One T ouch Dialing Press: One Touch Dialing for E-mail 1 PRESS SPEED DIAL, ONE TOUCH KEY OR ENTER TO ENTER E-MAIL ADDRESS Then select the desired One Touch key from 01 to 73. Exam[...]

21 If you have assigned an E-mail address to an Abbreviated Dial Number, you can send a docu- ment to the E-mail address by entering the corresponding Ab- breviated Dial Number. Press: Display the SPEED DIAL Menu 1 Select ABB. NUM- BERS 2 PRESS SPEED DIAL, ONE TOUCH KEY OR ENTER TO ENTER E-MAIL ADDRESS Then press: Press: SPEED DIAL 1.ABB. NUMBERS 2[...]

22 Sending E-mail by Abbreviated Dialing - continued Scan the document 5 Your machine will automatically start scanning the document into memory (if enabled). If the document is not loaded in the Document Tray, the follow- ing screen is displayed. LOAD DOCUMENT SCANNING INTO MEMORY FILE NUMBER= 007 RESIDUAL MEMORY 98% SCANNING PAGE : 003 After scan[...]

23 This Multi-key Quick Broadcast Transmission allows you to send a document to a combina- tion of the following numbers without pre-programming a group. • Abbreviated Dial Numbers • One Touch Dial Keys • Search E-mail Address • Direct Input NOTE: By using this method, you can send a document to both E-mail addresses and fax numbers in a si[...]

24 You can cancel or modify the Manual Group Dial Number reg- istered in this facsimile. Select the number you want to delete or modify using or , and press: Multi-Key Quick Broadcast T ransmission - continued MULTI GROUP 1.CANCEL 2.MODIFY 3.RETAIN To select “1.CANCEL,” go to Step 4a. To select “2.MODIFY,” go to Step 4b. To select “3.RETA[...]

25 - AUTOMA TIC TELEPHONE DIALING REGISTRA TION E-mail addresses can be assigned to Abbreviated Dial Numbers and One Touch Keys. The numbers are used for Abbreviated Dial E-mail transmission, One Touch E-mail transmission, and Group E-mail transmission. Once the addresses are assigned, the following features allow you to send documents to frequentl[...]

26 Enter an Abbreviated Dial Num- ber from 1 to 999. Make sure that the 3-digit num- ber (001 to 999) appears cor- rectly, then press: NOTE: Any leading zero (0) can be omitted from the Abbreviated Dial Number. ABB. NBR= 001 ID NAME =(MAX20) After 2 seconds: Enter an ABB. Dial Number 3 ENTER NAME ID NAME =(MAX20) If the ABB. Dial Number you entered[...]

27 To input an E-mail address di- rectly, press: To input an E-mail address by modifying the searched E-mail address, press: Select the input E-mail address method 7 ENTER E-MAIL ADDRESS E-MAIL ADDRESS: Searching for an E-mail address 8 Abbreviated Dialer Registration - continued When is pressed, the ENTER E-MAIL ADDRESS screen appears. Skip to Ste[...]

28 Abbreviated Dialer Registration - continued Searching for an E-mail address - continued 8 Search from Local Adresses 8b You can search an E-mail ad- dress from the Local Ad- dresses using the following method. Search Name: You can search an E-mail address by the ID name. Search E-mail Addr: You can search an E-mail address by the specific ad- dr[...]

29 Abbreviated Dialer Registration - continued Searching for an E-mail address - continued 8 Search from Local Addresses - continued 8d 8b-2 Enter the Search Name Enter the character(s) associ- ated with the ID name of Abbre- viated Dial Numbers or One Touch Dial Keys using the Key- board and the Dial Keypad. Searching ends. SEARCH NAME NOW SEARCHI[...]

30 Abbreviated Dialer Registration - continued Searching for an E-mail address - continued 8 Search from Local Addresses - continued 8b Locate the screen of the de- sired E-mail address using the following scroll keys. (for the previous screen) (for the next screen) 8b-5 Select the E-mail address SEARCH E-MAIL [STOP]:TO PREVIOUS 001@toshiba.com [ ][...]

31 Abbreviated Dialer Registration - continued If you know the capability of the recipient machine, press: If you do not know the capabil- ity of the recipient machine, press: RECEIVER CAPABILITY 1.DONE 2.RESOLUTION 3.COMPRESSION When “1.YES” is selected, the following screen appears. Con- tinue to the next step. 10 Select Receiver Capability W[...]

32 Abbreviated Dialer Registration - continued 10 Select Receiver Capability - continued Complete the Receiver Capability Setup 10d If you have completed the de- sired Receiver Capability set- ting for this Abbreviated Dial Number, select DONE by pressing: E-MAIL OPTIONS? 1.YES 2.NO 11 Select E-mail Options To set up the E-mail Options, press: To s[...]

33 11 Select E-mail Options - continued Abbreviated Dialer Registration - continued DELAYED COMM. TIME =23:30 DELAYED COMM. TIME =HH:MM 23 :3 0 Enter the desired transmission start time in either 12-hour or 24-hour format depending on the machine setup. (Example: 23:30 in the 24-hour format). Then press: Displayed for 2 seconds The display returns [...]

34 To assign this Abbreviated Dial Number to a One Touch Key, press the desired One Touch Key (Example: One Touch Key 01). If the desired One Touch Key has been previously linked to another Abbreviated Dial Num- ber or preset with a separate One Touch number, one of the following screens will be dis- played. One Touch key has been as- signed to an [...]

35 View the “50-73” Flip Panel to select the desired Function Key. Press: To select “ABB. NUMBERS”, press: Display the TEL LIST ENTRY Menu 1 Display the ABB. NUMBERS Menu 2 TEL LIST ENTRY 1.ABB. NUMBERS 2.GROUP NUMBERS 3.ONE TOUCH KEYS Upon entering the first number: ENTER ABB. NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE ABB. NUMB[...]

36 Modify/Delete the Abbreviated Dial Number - continued Change the ABB. Information - continued 4 To change the E-mail address or the ID Name currently as- signed to this Abbreviated Dial Number, press: (to MODIFY) The ID Name currently as- signed is displayed on the bot- tom row. If you do not wish to change the Abbreviated Dial Number informatio[...]

37 View the “50-73” Flip Panel to select the desired Function Key. Press: Display the TEL LIST ENTRY Menu 1 Display the ONE TOUCH KEYS Menu 2 TEL LIST ENTRY 1.ABB. NUMBERS 2.GROUP NUMBERS 3.ONE TOUCH KEYS One T ouch Dialer Registration This machine provides up to 73 One Touch Dial keys. Keys 1 to 49 are accessible with the Flip Panel in the “[...]

38 Enter the Location ID name of the remote party to be as- signed to the current One Touch key. When the name is displayed correctly on the LCD display, press: Enter the Location ID Name 5 ONE TOUCH = 03 1.TEL NUMBER 2.E-MAIL To select to register an E-mail address for the One Touch key, Press: Select the type 6 One T ouch Dialer Registration - co[...]

39 Searching for an E-mail address 8 One T ouch Dialer Registration - continued To select the Local Addresses, press: To select the Reception His- tory, press: To select the Sent History, press: When “1.LOCAL ADDRESSES” is selected, the following screen appears. Continue to the next step. Select the search category 8a This operation is to searc[...]

40 One T ouch Dialer Registration - continued Searching for an E-mail address - continued 8 Search from Local Adressess 8b You can search for an E-mail address from the Local Ad- dresses using the following method. Search Name: You can search for an E-mail address by the ID name. Search E-mail Addr: You can search for an E-mail address by the E-mai[...]

41 One T ouch Dialer Registration - continued Searching for an E-mail address - continued 8 Search from Local Adressess - continued 8d 8b-2 Enter the Search Name Enter the character(s) associ- ated with the ID name of Abbre- viated Dial Numbers or One Touch Dial Keys using the Key- board and the Dial Keypad. Searching ends. SEARCH NAME NOW SEARCHIN[...]

42 One T ouch Dialer Registration - continued Searching for an E-mail address - continued 8 Search from Local Adressess - continued 8b Locate the screen of the de- sired E-mail address using the following scroll keys. (for the previous screen) (for the next screen) 8b-5 Select the E-mail address SEARCH E-MAIL [STOP]:TO PREVIOUS 001@toshiba.com [ ] [...]

43 One T ouch Dialer Registration - continued If you know the capability of the recipient machine, press: If you do not know the capabil- ity of the recipient machine, press: RECEIVER CAPABILITY 1.DONE 2.RESOLUTION 3.COMPRESSION When “1.YES” is selected, the following screen appears. Con- tinue to the next step. 10 Select Receiver Capability Wh[...]

44 One T ouch Dialer Registration - continued 10 Select Receiver Capability - continued Complete the Receiver Capability Setup 10d If you have completed the de- sired Receiver Capability set- ting for this One Touch key, select DONE by pressing: E-MAIL OPTIONS? 1.YES 2.NO 11 Select E-mail Options To set up the E-mail Options, press: To skip the E-m[...]

45 11 Select E-mail Options - continued One T ouch Dialer Registration - continued DELAYED COMM. TIME =23:30 DELAYED COMM. TIME =HH:MM 23 :3 0 Enter the desired transmission start time in either 12-hour or 24-hour format depending on the machine setup. (Example: 23:30 in the 24-hour format). Then press: Displayed for 2 seconds The display returns t[...]

46 12 Complete the One Touch Key registration If you have completed the reg- istration for this One Touch key, select COMPLETE by pressing: ONE TOUCH = 03 L.A. OFFICE REGISTERED One T ouch Dialer Registration - continued NOTE: If you want to edit or cancel the registration of this One Touch key, press . After 2 seconds: E-MAIL ADDRESS ALREADY ASSIG[...]

47 View the “50-73” Flip Panel to select the desired Function Key. Press: Display the TEL LIST ENTRY Menu 1 Display the ONE TOUCH KEY Menu 2 TEL LIST ENTRY 1.ABB. NUMBERS 2.GROUP NUMBERS 3.ONE TOUCH KEYS Modify/Delete the One T ouch Key Select a One Touch Location 3 Change the One Touch Key Information 4 To select “ONE TOUCH KEYS”, press: P[...]

48 Modify/Delete the One T ouch Key - continued Change the One Touch Key Information - continued 4 To change the E-mail address or ID Name currently assigned to this One Touch key, press: (to MODIFY) The ID Name currently as- signed is displayed on the bot- tom row. If you do not wish to change the One Touch key informa- tion, press: (to RETAIN) Re[...]

49 View the “50-73” Flip Panel to select the desired Function Key. Press: Enter a Group Number (1 to 1999). Example: 1 To select “GROUP NUM- BERS,” press: Group Number Registration Display the TEL LIST ENTRY Menu 1 Display the GROUP NUMBERS Menu 2 Enter a Group Number 3 TEL LIST ENTRY 1.ABB. NUMBERS 2.GROUP NUMBERS 3.ONE TOUCH KEYS ENTER GR[...]

50 To cancel the existing Group, press: (to CANCEL) To change the existing Group, press: (to MODIFY) Go to Step 5 for the Group Name entry. To retain the existing Group, press: (to RETAIN) Enter the Group Name (com- prised of up to 20 characters) associated with the Group Number using the Keyboard and the Keypad. (When no name is entered in this st[...]

51 Group Number Registration - continued Repeat this step until all of the required remote station ad- dresses are entered. Then go to Step 8. NOTE: • When the entered Abbrevi- ated Dial Number or One Touch key has not been registered with an E-mail address, the display shows the message “NO ENTRY.” Then returns to Step 5. • When the entere[...]

52 To skip assigning this group to a One Touch key, press: If the selected One Touch key is already linked to or regis- tered with any data, the follow- ing is displayed. To RETAIN, press: Group Number Registration - continued ENTER GROUP NUMBER OR PRESS [BACK]:TO PREVIOUS [STOP]:TO COMPLETE Return to Step 3. Press to display the previ- ous screen [...]

53 The following table describes the Initial Setup Flow according to your conditions or needs. To use the functions, the network configuration for this machine must be set up correctly. For the values of the network configuration, contact to your network administrator. TCP/IP Configuration Setup The items and the parameter values for the TCP/IP Con[...]

54 - TCP/IP CONFIGURA TION This section describes the pro- cedures to configure the TCP/ IP for the Network Interface Card to connect to the Internet. Press: + + + + Display the TCP/IP Menu 1 Display the BOOTP/DHCP Menu 2 BOOTP/DHCP 1.ON 2.OFF 01.DONE 02.BOOTP/DHCP 03.IP ADDRESS 04.SUBNET MASK ↓ 05.DEFAULT GATEWAY 06.HOST NAME Press: + Select the[...]

55 IP Address Setting Press: + + + + Display the TCP/IP Menu 1 Enter the IP address 3 Display the IP ADDRESS Menu 2 01.DONE 02.BOOTP/DHCP 03.IP ADDRESS 04.SUBNET MASK 05.DEFAULT GATEWAY 06.HOST NAME Press: + Enter the IP address. OPERATION COMPLETED When the correct IP address is displayed, press: IP ADDRESS 0 00.000.000.000 IP ADDRESS 172.016.110.[...]

56 Subnetmask Setting Press: + + + + Display the TCP/IP Menu 1 Display the SUBNET MASK Menu 2 01.DONE 02.BOOTP/DHCP 03.IP ADDRESS 04.SUBNET MASK 05.DEFAULT GATEWAY 06.HOST NAME Press: + SUBNET MASK 0 00.000.000.000 Enter the Subnetmask 3 Enter the Subnetmask. OPERATION COMPLETED When the correct Subnetmask is displayed, press: SUBNET MASK 255.255.0[...]

57 Default Gateway Setting Press: + + + + Display the TCP/IP Menu 1 Display the DEFAULT GATEWAY Menu 2 01.BOOTP/DHCP 02.IP ADDRESS 03.SUBNET MASK 04.DEFAULT GATEWAY ↓ 05.HOST NAME Press: + DEFAULT GATEWAY 0 00.000.000.000 Enter the Default Gateway address 3 Enter the Default Gateway ad- dress. OPERATION COMPLETED When the correct Default Gate- wa[...]

58 Host Name Setting Press: + + + + Display the TCP/IP Menu 1 Display the HOST NAME Menu 2 01.BOOTP/DHCP 02.IP ADDRESS 03.SUBNET MASK 04.DEFAULT GATEWAY ↓ 05.HOST NAME Press: + HOST NAME (MAX 254:) Enter the Host Name 3 Enter the Host Name using the Keyboard and Numeric Key- pad. OPERATION COMPLETED When the correct Subnetmask is displayed, press[...]

59 - E-MAIL ACCOUNT SETUP This section describes the procedures to set E-mail account infor- mation on the machine so that you can send and receive E-mails with this machine. NOTE: Before you set up the E-mail account information, your E-mail account must be created on the E-mail server. Please confirm the following information before configuring t[...]

60 E-mail Address Setting Press: + + + + Display the E-MAIL Menu 1 01.E-MAIL ADDRESS 02.ERR EMAIL FW ADDR 03.RECEIVE MODE 04.POP SERVER ADDR ↓ 05.POP TIME 06.POP LOGIN NAME 07.POP PASSWORD 08.SMTP SERVER ADDR This sets the E-mail address of the machine. Display the E-MAIL ADDRESS Menu 2 Press: + E-MAIL ADDRESS (MAX 256:) Enter the E-mail address [...]

61 Error E-mail Forward Address Setting Press: + + + + Display the E-MAIL Menu 1 01.E-MAIL ADDRESS 02.ERR EMAIL FW ADDR 03.RECEIVE MODE 04.POP SERVER ADDR ↓ 05.POP TIME 06.POP LOGIN NAME 07.POP PASSWORD 08.SMTP SERVER ADDR This sets the E-mail address to forward the received E-mail when an error occurs and the machine cannot print the E- mail. NO[...]

62 Receive Mode Setting Press: + + + + Display the E-MAIL Menu 1 01.E-MAIL ADDRESS 02.ERR EMAIL FW ADDR 03.RECEIVE MODE 04.POP SERVER ADDR ↓ 05.POP TIME 06.POP LOGIN NAME 07.POP PASSWORD 08.SMTP SERVER ADDR This sets the type of protocols used for receiving E-mail. NOTE: To perform the Offramp Gateway transmission, the Receive Mode must set to ?[...]

63 POP Server Address Setting Display the E-MAIL Menu 1 Display the POP SERVER ADDR Menu 2 Press: + POP SERVER ADDRESS 0 00.000.000.000 Enter the POP server address 3 Enter the POP server address. OPERATION COMPLETED When the correct POP server address is displayed, press: POP SERVER ADDRESS 172.016.110.12 0 Displayed for 2 seconds The display retu[...]

64 POP T ime Setting Display the E-MAIL Menu 1 Display the POP TIME Menu 2 Press: + POP TIME 01.1MIN 02.2MINS 03.5MINS ↓ 04.10MINS 05.30MINS 06.1HR 07.2HRS 08.6HRS 09.12HRS 10.24HRS Select the POP Time 3 Select the desired POP Time. Press: + (for 1MIN) + (for 2MINS) + (for 5MINS) + (for 10MINS) + (for 30MINS) + (for 1HR) + (for 2HRS) OPERATION CO[...]

65 POP Login Name Setting Press: + + + + Display the E-MAIL Menu 1 01.E-MAIL ADDRESS 02.ERR EMAIL FW ADDR 03.RECEIVE MODE 04.POP SERVER ADDR ↓ 05.POP TIME 06.POP LOGIN NAME 07.POP PASSWORD 08.SMTP SERVER ADDR This sets the user name to log in the POP server. This must be set when “POP” is selected in “Receive Mode.” NOTE: The user name to[...]

66 POP Password Setting Press: + + + + Display the E-MAIL Menu 1 01.E-MAIL ADDRESS 02.ERR EMAIL FW ADDR 03.RECEIVE MODE 04.POP SERVER ADDR ↓ 05.POP TIME 06.POP LOGIN NAME 07.POP PASSWORD 08.SMTP SERVER ADDR This sets the password to log in the POP server. This must be set when “POP” is selected in “Receive Mode.” NOTE: The password to log[...]

67 SMTP Server Address Setting Display the E-MAIL Menu 1 Display the SMTP SERVER ADDR Menu 2 Press: + SMTP SERVER ADDRESS 0 00.000.000.000 Enter the POP server address 3 Enter the SMTP server ad- dress. OPERATION COMPLETED When the correct SMTP server address is displayed, press: SMTP SERVER ADDRESS 172.016.110.12 0 Displayed for 2 seconds This set[...]

68 - E-MAIL PROPERTIES SETUP This section describes the procedures to set the E-mail properties on how the machine activates the Internet Fax function. The following table describes the E-mail properties that can be set up. See the following sections for more information about each item. Properties Name Description Print Text Body This is to set On[...]

69 Print T ext Body Setting Press: + + Display the E-MAIL Menu 1 01.PRINT TEXT BODY 02.BODY PAGE LIMIT 03.SEND DISPOSITION 04.PRINT HEADER ↓ 05.PRINT E-MAIL ERR 06.PRINT DSN 07.PRINT DISPOSITION 08.REQUEST DSN 09.EMAIL TO FAX GTWY 10.GATEWAY PRINT 11.GATEWAY SECURITY 12.CONFIRM. TIMER 13.SET CONFIRM. TIME 14.MSG SIZE LIMIT This sets whether or no[...]

70 Body Page Limit Setting Press: + + Display the E-MAIL Menu 1 01.PRINT TEXT BODY 02.BODY PAGE LIMIT 03.SEND DISPOSITION 04.PRINT HEADER ↓ 05.PRINT E-MAIL ERR 06.PRINT DSN 07.PRINT DISPOSITION 08.REQUEST DSN 09.EMAIL TO FAX GTWY 10.GATEWAY PRINT 11.GATEWAY SECURITY 12.CONFIRM. TIMER 13.SET CONFIRM. TIME 14.MSG SIZE LIMIT This sets the maximum nu[...]

71 Send Disposition Setting Press: + + Display the E-MAIL Menu 1 01.PRINT TEXT BODY 02.BODY PAGE LIMIT 03.SEND DISPOSITION 04.PRINT HEADER ↓ 05.PRINT E-MAIL ERR 06.PRINT DSN 07.PRINT DISPOSITION 08.REQUEST DSN 09.EMAIL TO FAX GTWY 10.GATEWAY PRINT 11.GATEWAY SECURITY 12.CONFIRM. TIMER 13.SET CONFIRM. TIME 14.MSG SIZE LIMIT This sets the reply to [...]

72 Print Header Setting Press: + + Display the E-MAIL Menu 1 01.PRINT TEXT BODY 02.BODY PAGE LIMIT 03.SEND DISPOSITION 04.PRINT HEADER ↓ 05.PRINT E-MAIL ERR 06.PRINT DSN 07.PRINT DISPOSITION 08.REQUEST DSN 09.EMAIL TO FAX GTWY 10.GATEWAY PRINT 11.GATEWAY SECURITY 12.CONFIRM. TIMER 13.SET CONFIRM. TIME 14.MSG SIZE LIMIT This sets whether or not th[...]

73 Print E-mail Error Setting Press: + + Display the E-MAIL Menu 1 01.PRINT TEXT BODY 02.BODY PAGE LIMIT 03.SEND DISPOSITION 04.PRINT HEADER ↓ 05.PRINT E-MAIL ERR 06.PRINT DSN 07.PRINT DISPOSITION 08.REQUEST DSN 09.EMAIL TO FAX GTWY 10.GATEWAY PRINT 11.GATEWAY SECURITY 12.CONFIRM. TIMER 13.SET CONFIRM. TIME 14.MSG SIZE LIMIT This sets you would l[...]

74 Print DSN Setting Press: + + Display the E-MAIL Menu 1 01.PRINT TEXT BODY 02.BODY PAGE LIMIT 03.SEND DISPOSITION 04.PRINT HEADER ↓ 05.PRINT E-MAIL ERR 06.PRINT DSN 07.PRINT DISPOSITION 08.REQUEST DSN 09.EMAIL TO FAX GTWY 10.GATEWAY PRINT 11.GATEWAY SECURITY 12.CONFIRM. TIMER 13.SET CONFIRM. TIME 14.MSG SIZE LIMIT This sets whether or not the D[...]

75 Print Disposition Setting Press: + + Display the E-MAIL Menu 1 01.PRINT TEXT BODY 02.BODY PAGE LIMIT 03.SEND DISPOSITION 04.PRINT HEADER ↓ 05.PRINT E-MAIL ERR 06.PRINT DSN 07.PRINT DISPOSITION 08.REQUEST DSN 09.EMAIL TO FAX GTWY 10.GATEWAY PRINT 11.GATEWAY SECURITY 12.CONFIRM. TIMER 13.SET CONFIRM. TIME 14.MSG SIZE LIMIT This sets whether or n[...]

76 Request DSN Setting Press: + + Display the E-MAIL Menu 1 01.PRINT TEXT BODY 02.BODY PAGE LIMIT 03.SEND DISPOSITION 04.PRINT HEADER ↓ 05.PRINT E-MAIL ERR 06.PRINT DSN 07.PRINT DISPOSITION 08.REQUEST DSN 09.EMAIL TO FAX GTWY 10.GATEWAY PRINT 11.GATEWAY SECURITY 12.CONFIRM. TIMER 13.SET CONFIRM. TIME 14.MSG SIZE LIMIT This sets whether or not the[...]

77 Confirmation Timer Se tting Display the E-MAIL Menu 1 This sets whether or not the alert report is printed when the machine does not receive a MDN reply from recepients, in the time interval set in “Set Confirm. Time.” When the I-Fax message that you sent from the machine is not received successfully by recepients, you cannot get any respons[...]

78 Set Confirmation Time Setting Display the E-MAIL Menu 1 Display the Set Con- firm. Time Menu 2 Press: + SET CONFIRM. TIME 1.15MINS 2.30MINS 3.1HR ↓ 4.4HRS 5.24HRS Select the Confir- mation Time 3 Select the desired Confirma- tion Time. Press: (for 15MINS) (for 30MINS) (for 1HR) (for 4HRS) (for 24HRS) OPERATION COMPLETED This sets the time inte[...]

79 MSG Size Limit Setting Display the E-MAIL Menu 1 Display the MSG Size Limit Menu 2 Press: + MSG SIZE LIMIT 1.0.5MBYTE 2.1.0MBYTE 3.1.5MBYTE ↓ 4.2.0MBYTE 5.2.5MBYTE Select the MSG Size Limit 3 Select the desired MSG Size Limit. Press: (for 0.5Mbyte) (for 1.0Mbyte) (for 1.5Mbyte) (for 2.0Mbyte) (for 2.5Mbyte) OPERATION COMPLETED This sets the ma[...]

80 - ONRAMP GA TEW A Y SETUP Onramp Gateway uses the relay function which is one of the ITU-T Mailbox features. The ITU-T F- code compliant facsimiles can send the document to the Relay Mailbox in the machine and then the DP120F/DP125F transfers the document to the E-mail addresses of other Internet Fax machines and client computers programmed in t[...]

81 Select whether or not to use the password option for this re- lay box. To set the password option for this relay box, press: Go to Step 7. If you do not wish to set the password option with this relay box, press: Go to Step 8. Enter the password (max. 20 digits). Enter the Box Number 5 Select the Password Option 6 Enter the Password 7 PROGRAM PA[...]

82 Setting Up a Relay Box with E-mail Address - continued Enter the End Station 8 Repeat this step until all of the required end stations are en- tered. Then go to Step 9. NOTE: Also the facsimile numbers can be assigned to a Relay Box where E-mail ad- dresses have been as- signed. To assign the fac- simile numbers to a Relay Box, see the section a[...]

83 Setting Up a Relay Box with E-mail Address - continued Enter the End Station - continued 8 If an Abbreviated Dial Number is assigned to the end station, press: Enter the Abbreviated Dial Number. Enter the Abbreviated Dial Number of End Station 8b ABB. NUMBER =(1-999) XX Then press: Continue the operation from the beginning of Step 8. If no E-mai[...]

84 Setting Up a Relay Box with E-mail Address- continued Then press: The following screen is dis- played for about 2 seconds to indicate that the Mailbox is reg- istered. REGISTERED Enter the Number to send the Transmission Result - continued 10 Press the desired One Touch Key. Example: One Touch Key 01. The following screen is dis- played for abou[...]

85 - OFFRAMP GA TEW A Y SETUP What is a “Offramp Gateway”? This machine can be used as a Hub Station to forward E-mails from your client computer or Internet Fax machine to the any facsimile through the public switched telephone network. For example, the document can be sent to the machine in a country or city through the Internet, then the doc[...]

86 Setting Up for Offramp Gateway To setup this machine for the Offramp Gateway transmission: E-mail Account Setup Note E-mail Address The domain of your E-mail address becomes a name added the sub-address for this machine and domain name of the SMTP server. For example, if the domain name of the mail server is “toshiba.com” and sub-address of [...]

87 Display the EMAIL TO FAX GTWY Menu 2 Press: + EMAIL TO FAX GTWY 1.ON 2.OFF Enable/Disable the EMAIL TO FAX GTWY 3 OPERATION COMPLETED Displayed for 2 seconds The display returns to Step 1. Enable or Disable the E-mail to FAX Gateway function. (for ON-Enable) (for OFF-Disable) E-mail to F AX Gateway Setting Display the E-mail Menu 1 This sets the[...]

88 Display the GATE- WAY PRINT Menu 2 Press: + PRINT COPY OF DOCUMENT AT GATEWAY 1.ON 2.OFF Enable/Disable the Gateway Print 3 OPERATION COMPLETED Displayed for 2 seconds The display returns to Step 1. Enable or Disable the Gateway Print function. (for ON-Enable) (for OFF-Disable) Gateway Print Setting Display the E-mail Menu 1 This sets whether to[...]

89 Display the GATEWAY SECURITY Menu 2 Press: + GATEWAY SECURITY 1.ON 2.OFF Enable/Disable the Gateway Security 3 OPERATION COMPLETED Displayed for 2 seconds The display returns to Step 1. Enable or Disable the Gateway Security function. (for ON-Enable) (for OFF-Disable) Gateway Security Setting Display the E-mail Menu 1 This sets whether to check [...]

90 - ADDITIONAL FUNCTIONS SETUP The following additional func- tions are available when the In- ternet Fax kit is installed to the machine. • FTP Server Login Name • FTP Server Login Password • LAN FAX • IPX/SPX Protocol • Frame Type FTP Server Login Name Setting Press: + + + + Display the FTP Menu 1 01.FTP SRV LOGIN NAM 02.FTP SRV LOGIN [...]

91 FTP Server Login Password Setting Press: + + + + Display the FTP Menu 1 01.FTP SRV LOGIN NAM 02.FTP SRV LOGIN PWD Display the FTP SRV LOGIN PWD Menu 2 Press: + FTP SRV LOGIN PWD (MAX 32:) p ass Enter the Login Password 3 Enter the Login Password us- ing the Keyboard and Numeric Keypad. When the correct Login Pass- word is displayed, press: FTP S[...]

92 LAN F AX Setting Press: + + + + Display the LAN FAX Menu 1 01.LAN FAX SRV ADDR Display the LAN FAX SERVER ADDR Menu 2 Press: + LAN FAX SERVER ADDR 0 00.000.000.000 Enter the LAN FAX server address 3 Enter the server address of the ImageVision2000 or SmartLink2000. OPERATION COMPLETED When the correct LAN FAX server address is displayed, press: L[...]

93 IPX/SPX Protocol Setting Press: + + + + Display the NETWORK (NOVELL) Menu 1 01.DONE 02.IPX/SPX PROTOCOL 03.FRAME TYPE Display the FRAME TYPE Menu 2 Press: + Select the IPX/SPX Protocol Mode 3 This allows you to enable or disable the Network Interface Card to connect using the IPX/ SPX protocol. When the machine connects to the NetWare server, th[...]

94 Frame T ype Setting Press: + + + + Display the NETWORK (NOVELL) Menu 1 01.DONE 02.IPX/SPX PROTOCOL 03.FRAME TYPE Display the FRAME TYPE Menu 2 Press: + Select the frame type 3 This allows you to change the frame type of the Network In- terface Card. When the machine connects to the NetWare server, the ma- chine uses this frame type. NOTE: The ?[...]

95 LISTS AND REPORTS - E-MAIL NOTIFICA TION REPORTS PRINT FORMA T DSN Report This is a notification message that the mail server has suc- cessfully or unsuccessfully de- livered the E-mail message to a recipient. Auto Print (if programmed; see page 74): Printing will automatically start when the DSN mes- sage is received from the mail server. NOTE:[...]

96 MDN Report This is a notification message that the recipient has success- fully received the E-mail mes- sage. Auto Print (if programmed; see page 75): Printing will automatically start when the MDN mes- sage is received from the recipient. NOTE: To receive the MDN from the recipient, you must send an E-mail with the MDN request. To set this opt[...]

97 Alert Report This is a alert report that the recipient has not responsed for the MDN. Auto Print (if programmed; see page 77): Printing will automatically start when the time interval set has passed after the E- mail message with MDN re- quest has been sent. NOTE: This report indicates that the you could not received the MDN from the recipient. [...]

98 NBR. FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS 001 020 MAY-17 12:06 00/25 003 user02@toshiba.com ML 00 OK 002 020 MAY-17 14:01 59/59 099 +1234567890 01 9999 G3 502 P NG 20 TRANSMISSION JOURNAL PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NA[...]

99 MEMORY TRANSMISSION REPORT PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 FILE NUMBER : 070 DATE : MAY-17 14:18 TO : user01@toshiba.com DOCUMENT PAGES : 001 START TIME : MAY-17 14:20 END TIME : MAY-17 14:23 SENT PAGE[...]

100 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 T X /R X FILE N B R FUNCTION PGS MAIL DATE TIME T O 0 15 E-MAIL TO FAX GTWY 0 01 MAY-16 22:35 user01@toshiba.com POLLING/FAX MAILBOX FILE N B R FUNCTION PGS MAIL DATE T[...]

101 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 FILE NUMBER : 0 05 DATE : MA Y -17 14:18 DOCUMENT PAGES : 1 5 START TIME : MAY-17 10:56 END TIME : MA Y -17 14:18 (RECOVERY TIME:MAY-17 14:18) SUCCESSFUL GROUP NUMBER 0[...]

102 PAGE :0 01 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 PHONEBOOK IN ALPHABETICAL ORDER NAME LOCATION FAX NUMBER/E-MAIL ADDRESS ABCDEFGHIJKLMNOPQRST OT 01 1234567890123456789012345678901234567890 0987654321 SUB:0987654321098[...]

103 ABBREVIATED TEL NUMBER LIST PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Issues a list of remote station dialing numbers assi[...]

104 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 GROUP NUMBER INFORMATION Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Issues a list of One Touch Key or Abbreviated Dial Numb[...]

105 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 Turn the Flip Panel to the “50- 73” view to select the desired Function Key. Press: Issues a list of dial numbers of the remote stations assigned to One Touch Dial [...]

106 Function List PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 FUNCTION LIST DIAL TYPE(LINE1) : MF DIAL TYPE(LINE2) : MF CALL NUMBER : KEYBOARD TYPE : QWERTY MEMORY SIZE : 8MB MACHINE SETTING RINGER VOLUME : 4 ALARM V[...]

107 Issues a list to confirm the functions currently set in this facsimile unit. To display the main menu, press: Function List - continued Printing Procedure To select “2.LISTS,” press: Then, to select “1.FUNCTION,” press: 1.COMM. OPTIONS 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS ↓ 1.FUNCTION 2.DEPARTMENT 3.ITU MAILBOX PAGE : 001 TIME :[...]

108 Menu List PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 MENU LIST 1.COMM. OPTIONS 1.PAGE NUMBER 2.LINE MONITOR 3.TURNAROUND POLL 4.ECM 5.SECURITY TX 2.LISTS 1.FUNCTION 2.DEPARTMENT 3.ITU MAILBOX 3.INITIAL SETUP 1.L[...]

109 Issues a list of menu items through which functions or op- tions can be set. This list can be a useful guide during machine programming. To display the main menu, press: Menu List - continued Printing Procedure To select “5.MENU LIST,” press: 1.COMM. OPTIONS 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS ↓ 5.MENU LIST 9.TEST MODE PAGE : 001 T[...]

110 PAGE : 001 TIME : MAY-17-00 14:25 TEL NUMBER1 : 12345678901234567890 TEL NUMBER2 : 12345678901234567890 E-MAIL : ifax@toshiba.com NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 POWER FAILURE LIST This facsimile has a battery to back up the document memory contents. However, when the power is turned off for a lengthy period (due to a power fail[...]

111 If an abnormal condition arises in the machine or an incorrect operation is performed, an alarm buzzer is generated for about 4 seconds and a mes- sage to indicate the nature of the error appears in the LCD Display. In that case, take cor- rective action according to the following table. TROUBLESHOOTING Error Message Cause / Solution Error Mess[...]

112 Error Messages - continued Error Message Cause / Solution Error Message Cause / Solution SMTP SRV NOT CONNECT The machine cannot connect to the SMTP server. Confirm the setting of “SMTP Server Address” that the IP address of the SMTP server correctly assigned (see page 67). If this Error Message is repeatedly displayed, ask your administrat[...]

113 Error Messages - continued Error Message Cause / Solution Error Message Cause / Solution INVALID FTP PASSWORD The invalid character is entered for FTP Server Login Password. Input a correct value. ENTRY AREA FULL There is not enough memory to store the One Touch key, Speed Dial, or dialing history. Delete the unnecessary address data. INVALID D[...]

114 Error Messages - continued Error Message Cause / Solution MIB ACCESSING This message is displayed by pressing any button on the Operation Panel while the machine is ana- lyzing the MIB. Wait until analyzing the MIB is finished. FTP ACCESSING This message is displayed by pressing any button on the Operation Panel while the machine is transmittin[...]

115 Error Codes Printed on Reports When an Error Code is printed as a status indication on Transmission Reports, etc. related to Internet Fax transmission, refer to the following description for the applicable Error Code to determine the cause. Receive Code Error Code Cause How to Correct 70 71 72 73 74 75 Memory Overflow and “Error E- mail Forwa[...]

116 Error Codes Printed on Reports - continued Error Code Cause How to Correct 7A 7B 7C 7D Memory Overflow Communication Error with SMTP server Delivery Error Processing Error in Reception side Reduce the scan resolution or the compression of scan method and resend. Or increase the limitation size set at the “MSG SIZE LIMIT” if it is not set to[...]

117 TECHNICAL WORD REFERENCE This section describes technical words used in this manual and basic terms for the network technology. D Default Gateway Default Gateway commonly refers to a gateway address of the router. The router is a device that connects between a LAN and other LANs. DHCP, dynamic host configuration protocol DHCP is a protocol for [...]

118 L LAN, local area network LAN is a computer network that consists of computers in a small area. Each individual computer can share and access data and devices in a LAN. M MDN, message disposition notification MDN is a system to notify the electric mail sender of the disposition of a message after electric mail has been successfully delivered to[...]

DP120F/DP125F Internet Facsimile E1-XXXXXX[...]

© Copyright TOSHIBA TEC CORPORATION 2000 ALL RIGHTS RESERVED DP120F/DP125F Internet Facsimile[...]