Toshiba e-STUDIO165 manual

MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide[...]

2 SOFTWARE LICENSE AGREEMENT SOFTW ARE LICENSE AGREEMENT INST ALLING OR OT HERWISE USING THIS SO FTW ARE PRODUCT CONSTITUTES YOUR ACCEP- T ANCE OF THE F OLLOWING TERMS AND CONDITI ONS (UNLESS A SEP ARA TE LICENSE IS PRO- VIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEP ARA TE LICENSE SHALL APPL Y). IF YOU DO NOT ACCEPT THESE TERM[...]

SOFTWARE LICENSE AGREEMENT 3 Limit ation of Liability IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LI ABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT , TORT , OR OTHERWISE (EXCEPT PERSONAL INJURY OR DEA TH RESUL TING FROM NEGLIGENCE ON THE P AR T OF TTEC OR ITS SUPPLIERS), INCLUDI NG WITHOUT LIMIT A TION ANY LOST PROFITS, LOST DA T A, LOST SA VINGS O[...]

4 SOFTWARE LICENSE AGREEMENT[...]

Preface 5 Preface Thank you for purchasing the TOSHIBA multif unctional digital system e-STUDIO165/205. This Network Fax Gu ide is a manual for the e-STUDIO165/2 05 whe n the both of the following options are installed: y Network Printer Kit, Fax Kit and External Keyb oard This Network Fax Guide describes how to fax data from y our computer using t[...]

6 Lineup of Our Manuals Lineup of Our Manuals These manuals are provided for the operation of the e-STUDIO 165/205. Se lect and read the manual best suited to your needs. Operator’s Manua l for Copying Functio ns This manual describes the basic operations, mainly co pying functions, of this equipment. It al so describes safety precautions to ensu[...]

Lineup of Our Manuals 7 T o read manuals in PDF (P ort able Document Format) files Viewing and printing this operator ’s manual in PD F files requ ire that you install Adobe Reader or Adobe Acrobat Reade r on your PC. If Adobe Reade r or Adobe Acrobat Read er is not installed on your PC, download and install it from the website of Adobe Systems I[...]

8 Before Reading This Manual Before Reading This Manual Precautions in this manual T o ensure correct and safe use of this equipm ent, this operator's manual describe s safety pre- cautions according to the three levels shown bel ow . Y ou should fully understand the meaning and impor tance of these items before readin g this manual. Other tha[...]

Before Reading This Manual 9 T rademarks y The official name of Windows 9 8 is Microsoft Windows 98 Operating System. y The official name of Windows Me is Microsoft Windows Me Operating System. y The official name of Windows 2 000 is Microsoft Windows 2 000 Operatin g System. y The official name of Windows XP is Microsoft Windows XP Operating Syste[...]

10 Before Reading This Manual[...]

CONTENTS 11 CONTENTS Network Fax Guide SOFTWARE LICENSE AGREEMENT ..................... ................ ................... .. 2 Preface ............... ................ ................ ................ ................. ................ ........... 5 Lineup of Our Manuals ........ ................ .................... ................ ..........[...]

12 CONTENTS Professional cover page .......... ................ ................... ................ ........... 114 INDEX ........... ................. ............ ................. ................ ................ ................ ................ . ............. 115 Network Fax Guide[...]

1. OVER VIEW This section describes about the over view of the network fax features. Features and Functions ...................................................................... ................... 14 Features ........... ............... .............. .............. .............. ........... .............. .............. ............ ..... .....[...]

1O V E R V I E W 14 Features and Functions Features and Functions The network fax functions of this equipment allow you to make direct fax transmi ssion of elec- tronic do cument s from yo ur computer . The fax d oc uments are transmitted from the computer to this equipment through a network, and then this equipment transmits them to outside fax ma[...]

Features and Funct ions 15 Functions The general descriptions of the Netwo rk Fax Driv er and the Address Book Viewer are shown below . Network Fax Driver The Network Fax Driver allows you to make fax transmission of documents created in your com- puter . In a normal procedure, select the [Print] menu in the application in which the documents were [...]

1O V E R V I E W 16 Features and Functions[...]

2. INST ALLING CLIENT SOFTW ARE This section describes the instructions on how to inst all the client software fo r the network fax features. Inst alling Network Fax Sof tware ......................... ........................................... ........ 18 Overview ..... .............. .............. .............. .............. ........... .....[...]

2 INST ALLING CLIEN T SOFTW ARE 18 Installing Network Fax Software Inst alling Network Fax Sof tware This chapter describes how to install the software req uired for fax transmission from th is equip- ment and for using various address books. It is recommended that you read this chapter in its entirety before the installation. Overview Before you c[...]

Installing Network Fa x Software 19 Inst alling the Network Fax Driv er and Address Book V iewer Y ou can install the Network Fax Driver and Addr ess Bo ok Viewer from the Client Utilities CD- ROM. This section describes about installing the Netw ork Fax Driver and Address Book Viewer in a Raw TCP en vironment. Inst alling from Client Utilities CD-[...]

2 INST ALLING CLIEN T SOFTW ARE 20 Installing Network Fax Software 3 Click [Next]. The License Agree ment screen is displayed. 4 Please read the license agreement carefully a nd click [Y es]. The Choose Destination Locatio n screen is displayed. 5 Click [Next]. If you want to change where the p rograms are installed, click [Bro wse]. In the dialog [...]

Installing Network Fa x Software 21 6 Select “Custom” and click [Next]. The Select Components screen is displayed. 7 Check the sof tware that you wa nt to inst all and click [Next]. T oshiba e-STUDIO205 Series N/W-Fax : Check this to install the Network Fax Driver . T oshiba e-STUDIO205 Series Ad ressBookViewer : Check this to install the Addre[...]

2 INST ALLING CLIEN T SOFTW ARE 22 Installing Network Fax Software 8 Since the inst aller detect s this eq uipment and the name of this equipment is displayed at “De vices on Network”, select it and th en click [Next]. The Select Program Folder screen is displayed. If this equipment is not properly connected in your netwo rk, the message that t[...]

Installing Network Fa x Software 23 9 Click [Next]. If you want to change the program folder , rename the folder in the “Program Fol der” field. The S tart Copying Files screen is displayed. 10 Click [Next]. S tart s copying files and the InstallShield Wizard Complete screen appears when this is completed. When you select to install the Network[...]

2 INST ALLING CLIEN T SOFTW ARE 24 Installing Network Fax Software 11 Click [Finish]. The installation is completed. The Installer may ask you to restart your computer . If it does, select “Y e s, I want to restart my computer now .” and click [F inish] to restart your computer . When you select “LPT1:” in the Select Port screen, you need t[...]

Installing Network Fa x Software 25 2 Select the Fax driver and select [Properties] in the [File] menu. The printer d river properties dialog b ox appears. 3 Display the [Port s] t ab and cli ck [Add Port]. The Printer Ports dialog box appears. 4 Select “St andard TCP/IP Port” and click [New Port...]. The Add S tandard TCP/IP Printer Port Wizar[...]

2 INST ALLING CLIEN T SOFTW ARE 26 Installing Network Fax Software 5 Click [Next]. 6 Enter the IP address of this equipment in th e “Printer Name or IP Address” field and click [Next]. y If your network uses a DNS or WINS serve r , en ter the printer name of this equip ment provided from DNS or WINS in the “Printer Name or IP Address” field[...]

Installing Network Fa x Software 27 When the LPD Print setting is enabled, you can also configure LPR printing. Wh en you want to configure LPR printing, follow the procedu re below . Select “Custom” and click [Settings]. Select “LPR” at the “Protocol” option , enter “Print” in the “Queue Name” field at the “LPR Settings” op[...]

2 INST ALLING CLIEN T SOFTW ARE 28 Installing Network Fax Software 8 Click [Finish]. The screen returns to the Printer Ports dialog box. 9 Click [Close] to close the Printer Port s di alog box. 10 Make sure the create d Raw TCP or LPR port is chec ked in the “Print to the following port(s)” list and click [Clos e].[...]

Installing Network Fa x Software 29 Uninst alling the Network Fax Dr iver and Address Book V iewer The following instruction s describe how to unins tall the Network Fax Driver and Address Book Viewer . The uni nstallation procedure is different depending upon how you installed the client software. y Uninstallation of the Network Fax Driv er and Ad[...]

2 INST ALLING CLIEN T SOFTW ARE 30 Installing Network Fax Software 2 Select “TOSHIBA e-STUDIO205 Series Cli ent” and click [Change/ Remove]. The InstallShield Wizard dialog box appears. 3 Select “Remove” and click [Next]. The Confirm Uni nstall dialog box appears. 4 Click [OK]. 5 Click [Y es] to delete the setting files. Deleting files star[...]

Installing Network Fa x Software 31 6 Select “Y es, I want to rest art my computer now .” and click [Finish] to rest art your computer . Some files may be deleted after restarting the computer . Uninst alling only Network Fax Diver a nd Address Book V iewer The following describ es an installation on Windows 2000. The procedure is the same when[...]

2 INST ALLING CLIEN T SOFTW ARE 32 Installing Network Fax Software 2 Select “TOSHIBA e-STUDIO205 Series Cli ent” and click [Change/ Remove]. The InstallShield Wizard dialog box appears. 3 Select “Modify” and click [Next]. 4 Uncheck the component s that you want to uninst all and click [Next]. Deleting files starts .[...]

Installing Network Fa x Software 33 5 Click [Y es] to delete the setting files. Deleting files starts . If you want to re-install the cli ent software later , click [No ] to remain the setting files. Y ou can restore the data and settings when you re-install the client software. 6 Select “Y es, I want to rest art my computer now .” and click [F[...]

2 INST ALLING CLIEN T SOFTW ARE 34 Installing Network Fax Software 2 Click the [File] menu and select [Serve r Properties]. The Print Server Properties dialog box appears. 3 Display the Drivers t ab. Select the Network Fax Driver and click [Remove]. The confirmation dialog box appears. 4 Click [OK]. The Network F ax Driver is completely del eted.[...]

3. F AXING FROM CLIENT COMPUTERS This section describes the instructions on how to send a fax using the Network Fax Driver . Faxing from Applications .................................... ........................................... ........ 36 How to fax using the Network Fax Driver ............... ........... ........... .............. ............[...]

3 F AXING FROM CLIENT COMPUTERS 36 Faxing from Applications Faxing from Applications The Network Fax Driver a llows you to fax docu men t data from your computer to several destina- tions. It also enables the setup of the fax pr operties and editing of the sender ’ s information. Check if all the fax settings of this equi pment have been done pri[...]

Faxing from Applications 37 2 Select “TOSHIBA e-STUDIO205 Series Fax” and Click [Properties]. The properties dialog box ap pears. The procedures for displaying the properties dialog for the printer driver may be different depending on the appl ication you are using. See your application’s manual about dis- playing the p rinter properties dial[...]

3 F AXING FROM CLIENT COMPUTERS 38 Faxing from Applications 4 Display the Cover Sheet t ab and specify the cover sheet properties if you want to send a document with a fax c over sheet.  P .51 “Setting up th e cover sheet properties” 5 If you want to add sender information on a fax cove r sheet, check the Sender Information check box. Then c[...]

Faxing from Applications 39 Specifying recipient s Y ou can specify the recip ients following method:  P .39 “Specifying recipients from address book”  P .43 “Entering a re cipient manually” Also you can remove the recipients added to the “T o” list.  P .44 “Removing recip ients from the “T o” list” Y ou can specify up [...]

3 F AXING FROM CLIENT COMPUTERS 40 Faxing from Applications 2 Select either Group or Location/ People in the desired address book. Private Addres s Book — This contains the contacts registered in the associated cl ient address book on your cl ient computer . Public Address Book — This cont ains the contacts registered in the address book in thi[...]

Faxing from Applications 41 3 Select the cont act you want to add as a recipient and c lick the [Fax] icon ( ) in the tool bar . y Repeat until all required recip ients are selected. y When you select the fax number as a de stinat ion, the fax nu mber icon in front of the name of the contact will be ch anged to the che cked fax icon ( ). y Y ou can[...]

3 F AXING FROM CLIENT COMPUTERS 42 Faxing from Applications 5 Confirm the destinations that you sele ct in the dialog box. If you wish to remove a destination from the recipient s list, select the con- t act and click [Remove]. In the Destinations dialog box, th e followi ng buttons are available: y [Remove] — Click this to remove the selected co[...]

Faxing from Applications 43 Entering a recipient manually 1 Click [New]. The Direct Dial dialog box app ears. 2 Enter the fax number in the right field. In addition, if you specify a Sub address, enter the Sub address in the “SUB” field , and security p assword for the Sub address in the “PWD” field if required. If you specify a Sub address[...]

3 F AXING FROM CLIENT COMPUTERS 44 Faxing from Applications Removing recipient s from the “T o” list 1 Select a recipient that you want to delete from the “T o” list. 2 Click [Remove]. The selected recipient is deleted from the “T o” list. Searching the addre ss book for contact s In order to quickly locate contacts you can search the a[...]

Faxing from Applications 45 2 Select an address book to search cont acts in the “Dat a Source” drop down box. The default address book in the “Data Source” can be set by selecting [View] - [Default Configuration] - [Data Source] from the menu bar . 3 Display the Person t ab and en ter search text in the following fields that you require. Na[...]

3 F AXING FROM CLIENT COMPUTERS 46 Faxing from Applications Searching cont act s by det ailed search conditions 1 Click the [Edit] menu and select [Find]. The Find Contact dialog box appea rs. 2 Select an address book to search cont acts in the “Dat a Source” drop down box. The default address book in the “Data Source” can be set by selecti[...]

Faxing from Applications 47 4 Select how it searches c ont act s in the “Condition of se arch string” drop down box. Cont ains — Select this to search contact s that contain the search string. Is — Select this to search cont acts t hat completely match the search string. St art with — Select this to search contact s that start with the se[...]

3 F AXING FROM CLIENT COMPUTERS 48 Faxing from Applications 8 Click [Search]. It begins searching contacts in the selected address boo k. When it completes searchin g, found contacts appear in the list at the bottom of the dialog b ox. If you want to stop searchi ng, click [S top]. 9 Select the searched cont act s and click [Address]. The T ype Sel[...]

Faxing from Applications 49 11 Click [OK]. The selected contacts are added as recipients for the network fax. Setting up the ne twork fax options Network fax options are the attributes you set to define the way a fax job is transmitted. For example, you can specify the recipients, resolution, and paper size. Y ou can send a fa x with a cover sheet.[...]

3 F AXING FROM CLIENT COMPUTERS 50 Faxing from Applications 1) T o This displays the spec ified recipients list. 2) [Select From Address Book ] Click to launch the address book Viewer . Y ou can select recipients from the address book.  P .39 “S pecifying recipients from address book” 3) [New] Click to add new recipient by entering manually [...]

Faxing from Applications 51 7) Paper Size Select the paper size of your document. 8) Orient ation Select the orientation of your document. Setting up the cover sheet properties In the Cover Sheet tab of the network fax properties dialog box, you can specify the fax cover sheet to be sent. If you enable the co ver sheet, t he cover sheet is attached[...]

3 F AXING FROM CLIENT COMPUTERS 52 Faxing from Applications - Department Name — Check this to have the recipi ent department nam e appear on the cover sheet. - Fax Number — Check this to have the recipient fax nu mber appear on the cover sheet. 7) Reference Numbe r Enter the reference numb er to identify the fa x. This number will appear on the[...]

Faxing from Applications 53 Displaying the version information In the About tab of the network fax propertie s dialog box, you can displa y the version information of the Network Fax Driver . Sending with extended fax functionality The Network Fax Driver allows user s to perform the follow ing features:  P .53 “Sending with a cover sheet” Se[...]

3 F AXING FROM CLIENT COMPUTERS 54 Faxing from Applications 2 Select the font in the “Font Name” drop down box. The selected font applie s to the text contents in the cover sheet. 3 Enter the subject to appear on the cover s heet in the “Subject” field. Y ou can enter up to 40 characters fo r the subject. 4 Enter the message to appear on th[...]

Faxing from Applications 55 6 If you want the recipient s information to appear on the cover sheet, check the “Recipient s Information ” box and check the items required for the recipient information. Name — Check this to have the name o f the recipient appear o n the cover sh eet. Company — Check this to have the company name of the recipi[...]

3 F AXING FROM CLIENT COMPUTERS 56 Faxing from Applications[...]

4. USING ADDRESS BOOK This section describes the instructions on how to use the Address Book Viewer . Running Address Book V iewer ..... ..................................................... ................... 58 Running th e Address Book V iewer . ................. ........... .............. .............. ............ .............. ............[...]

4 USING ADDRESS BOOK 58 Running Address Book Viewer Running Address Book V iewer The Address Book Viewer allows you to man age the address book properties, manage address books and address book entries. Particularly , you can perform the following functio ns: Managing the pr ivate address book : y Create new contacts y Create address boo k groups y[...]

Running Address Book Viewer 59 Running the Addres s Book Viewer Y ou can acce ss the Address Book Viewer using two methods: y Programs folder in the St art menu y Print Properties window of the Network Fax Driver (limited accessibility) Access using program group From the Program Group, you can access the Address Book Viewer to create and edit your[...]

4 USING ADDRESS BOOK 60 Running Address Book Viewer Access using print properties Within the application Print window , you have a lim ited ability to create and edit contacts in the Address Book. This method is o nly suggested if you a re in the process of sending a fax and you need to add a fax recipient to the send list that is not current ly a [...]

Running Address Book Viewer 61 — Selecting cont act s for n etwork fax When you access the Add ress Book Viewer from the Network Fax Driver , it allows you to select the contacts from the Address Book Viewer . After you select contact s that you want to add as recipients, right-click on a recipient na me in the right pane and select [Selection] i[...]

4 USING ADDRESS BOOK 62 Running Address Book Viewer About Address Book V iewer interface The Address Book Viewer main window consists of the following items: 1) Menu Bar Y ou can perform various fu nctions by selecting a command from the menus.  P .63 “Menu bar” 2) T oolbar Y ou can perform genera l functions quickly by clicking an icon in t[...]

Running Address Book Viewer 63 5) St atus Bar This displays the description of selected command in the left side, and the number of the items of the currently selected addr ess book entry in the right side. Using commands Address Book Viewer allows you to perform a wide variety of functions. Y ou can access all of the commands from menus in the me [...]

4 USING ADDRESS BOOK 64 Running Address Book Viewer - Paste — Select this to paste the cont acts or a group copied in the c lipboard in the private address book. If the grou p has been copied, thi s item is available only when selecting the “Group” folder . If the contact s have been copied, this item is available only when select- ing a grou[...]

Running Address Book Viewer 65 To o l b a r Y ou can use the following tool icon to perform vari ous functions quickly: (New Contact) — Click this to add a new contact in the private address book. If the cur- rently selected item is a group , the contact will be created as a member of the group. If the cur- rently selected item is a cont act or t[...]

4 USING ADDRESS BOOK 66 Running Address Book Viewer Context-sensitive menus Y ou can also use th e context-se nsitive menu that is displayed by right-click the an item dis- played in Address Book Viewer window . y Add - Cont act — Select this to add a new contact in the private address book. If the cur- rently selected item is a group, the contac[...]

Managing Address Book 67 Managing Address Book Y ou can use the Add ress Book Viewer to manage the private address book. Y ou can add or edit the contacts and group s as you desire. The privat e ad dress book data is stored in your client computer . It can be used to manage the contacts and groups for sending a fax using the Net- work Fax Driver . [...]

4 USING ADDRESS BOOK 68 Managing Address Book Managing the public address book In order to access the public addre ss book in e-STUDIO3510c Series, e- STUDIO451c Series, e- STUDIO850 Series, e-STUDIO452 Series, e- STUDIO282 Series, e-STUDIO451 1 Series, e- STUDIO450 Series, e-STUDIO280 Series, and GL -101 0 controller for the e-STUDIO165/205, you m[...]

Managing Address Book 69 2 Click [S t art Discovery] to begin the process. It locates all the compatible devices in your network. y Y ou can quit the proce ss by clicking [S top Discovery]. y When this equipment is on another segment, it may not be discovered. In this case, click [Manual Selection] to discover the equipment manuall y .  P .71 ?[...]

4 USING ADDRESS BOOK 70 Managing Address Book 5 Click the [Download AB] icon ( ) in the tool bar . 6 The Downloading dialog box appears. Y ou can quit downloading the address book dat a by clicking [Cancel]. The Address Book Viewer connects to selected device and obtains the address book data in the public a ddress book. Configuring discovery sett [...]

Managing Address Book 71 3) Network - Enable TCP/IP Search Check on this to search devices that connect to the TCP/IP network. This is availab le only when the TCP/IP protocol is installed in your co mputer . When this is enabled, select how it searches printers in the TCP/IP network. - Search local subnet — Select this to search devices in local[...]

4 USING ADDRESS BOOK 72 Managing Address Book 3 Enter each item to specify the printer address and c lick [OK]. IP Address — Enter the IP address of the printer . IPX Address — This is disa bled because the Address Bo ok Viewer does not support the IPX/SPX connection. Name — Enter the printer name. Location — Enter the location of the print[...]

Managing Address Book 73 5 Click the [Download AB] icon ( ) in the tool bar . 6 The Downloading dialog box appears. Y ou can quit downloading the address book dat a by clicking [Cancel]. The Address Book Viewer connects to entered device and o btains the address book data in the publi c address book. — Downloading the public address book Y ou can[...]

4 USING ADDRESS BOOK 74 Managing Address Book Downloading the public address book dat a 1 Click the [File] menu, select [Down load], and select the device name that you want to download the address b ook. 2 Select “Public Address Book” in the browse p ane. 3 The Downloading dialog box appears. Y ou can quit downloading the address book dat a by[...]

Managing Address Book 75 Configuring the MAPI address book The Address Book Viewer automatically accesse s the address book appl ication of the default e- mail client software using the Messaging API (MAPI). If the Address Book Viewer prompts an error message when selecting the MAPI address book, the default e-mail cl ient software has not been de [...]

4 USING ADDRESS BOOK 76 Managing Address Book — Registering the LDAP directory services Y ou can register multip le LDAP directory services. Registering the LDAP directory services 1 Click the [T ools] menu and select [LDAP Setting]. The Internet Account dialog box appears. 2 In the General t ab, enter the items as described b elow . Directory Se[...]

Managing Address Book 77 3 In the Advanced t ab, enter the items as described below . Server Port Number - Directory service (LDA P) — Enter the port number to access the LDAP server . It shows “389” as a default. C hange this number if yo u are sure the LDAP port number is changed from the defaul t port number on the LDAP server . Server Por[...]

4 USING ADDRESS BOOK 78 Managing Address Book — Adding cont act s from LDAP servers After you register the LDAP directory services, yo u can search co ntact s in the LDAP servers and add preferred contacts to the LDAP address book. Y ou can search contacts by the name and fax number . Also you can search contact s by specify- ing the det ailed se[...]

Managing Address Book 79 3 Display the Person t ab and en ter search text in the following fields that you require. Name — Enter the search characters or st ring to search b y the contact name. Fax Number — Enter the se arch characters or st ring to search by the contact fax number . E-Mail — Enter the search characters or string to search by[...]

4 USING ADDRESS BOOK 80 Managing Address Book 5 Select cont act s that you wan t to add to the LDAP address book, and click [Add]. The selected contacts are added to the LDAP address book. Searching cont act s by det ailed search conditions 1 Click the [Edit] menu and select [Find]. The Find Contact dialog box appea rs. 2 Select a registered direct[...]

Managing Address Book 81 3 Display the Det ail Setting t ab and select a field to search in the “Field Select” drop down box. 4 Select how it searches c ont act s in the “Condition of se arch string” drop down box. Cont ains — Select this to search contact s that contain the search string. Is — Select this to search cont acts t hat comp[...]

4 USING ADDRESS BOOK 82 Managing Address Book 8 Click [Search]. It begins se arching cont act s in the L DAP server . When it co mpletes search ing, found contacts appear in the list at the bottom of the dialog box. If you want to stop searchi ng, click [S top]. 9 Select cont act s that you wan t to add to the LDAP address book, and click [Add]. Th[...]

Managing Address Book 83 Importing the address book from a CSV file o r vCard file Address book files that are exported from GL -1010 or GL-1020 using T opAccess cannot be imported to the Address Book Viewer . 1 Click the [File] menu and select [I mport] and [CSV File] or [vCard File]. The Importing dialog box appears. The [vCard File] comman d wil[...]

4 USING ADDRESS BOOK 84 Managing Address Book 3 The address book dat a is imported into “Import Address Book”. If you have already been import an address book b efore, contacts information is overwritten to the existing import address book. If one or more records have been skipped during the import process, it may be due to one of the followin [...]

Managing Address Book 85 Exporting the address book as a CSV file or vCa rd File 1 Click the [File] menu and select [Exp ort] and [CSV File] or [vCard File]. The Exporting dialog box appears. The [vCard File] comman d will appear only wh en Microsoft Of fice XP is installed on your computer . 2 Locate the folder where you want to save the CSV file [...]

4 USING ADDRESS BOOK 86 Managing Address Book Managing cont act s and group s Users can create contact and group entries to the private address book that can be accessed from your desk top. Under the Privat e Address Book folder , there are two containers, “Group” and “Location/Peo- ple”. The “Location/Pe ople” folder contains individua[...]

Managing Address Book 87 2 Click the [File] menu and select [New Cont act]. The New Contact di alog box appears.[...]

4 USING ADDRESS BOOK 88 Managing Address Book 3 In the Personal t ab, enter items as described b elow . One T ouch ID — Select the one touch ID number for the contact (if desired). Prefix — Select the prefix for the contact. First Name — Enter the first name of the contact. Y ou can enter up to 32 characters. Last Name — Enter the last name[...]

Managing Address Book 89 4 In the Sending Options t ab, enter items as described below as required. Use Sub Address and sender information — Check this to enable subaddress transmission for this contact. When this is checked, documents will be always sent using the specified sub address and SID. Also you can use this contact to perfor m polli ng [...]

4 USING ADDRESS BOOK 90 Managing Address Book — Copying cont act s from an address book Y ou can also add contacts to the private ad dress book by copying contacts from another address book folder. Copying cont act s from another addres s book folder 1 Browse to the folder that cont ains the cont act s you want to copy , and select the cont act s[...]

Managing Address Book 91 — Displaying or modifying cont act s properties Y ou can display the properties o f contacts in any address book. Y ou can also edit the properties of contact s in the private address book. Displaying or modifying the cont act properties 1 Browse to the folder that cont ains the cont act s you want to display or modify , [...]

4 USING ADDRESS BOOK 92 Managing Address Book Personal t ab In the Personal tab, the followin g items are displayed: When displaying the properties of a contact in the private address book, you can modify all items. y One T ouch ID — Display the one touch ID number for the cont act. y Prefix — Display the prefix for the cont act. y First Name ?[...]

Managing Address Book 93 Sending O ptions tab In the Sending Options tab, the following items are displayed: When displaying the properties of a contact in the priva te address book, you can modify the fol- lowing settings: - Use Sub Address and sender information - Sub Address - Sender Identification y Use Device Settings — T his is checked when[...]

4 USING ADDRESS BOOK 94 Managing Address Book y Setting V alue — Display whether to use auto detect receiver capability or manua l settings for the Internet Fax trans mission. When “Default” is selected, it enable auto dete ct receiver capability for the Internet Fax transmission. W hen “Custom” is selected, it uses custom set- tings spec[...]

Managing Address Book 95 — Removing cont act s Y ou can remo ve contacts from the private address book. Removing cont act s from address book 1 Browse the folder that cont ains cont acts you wa nt to remove, and select cont act s in the right p ane. 2 Click the [File] menu and select [Del ete]. The Confirma tion Deletion dialog box appears. 3 Cli[...]

4 USING ADDRESS BOOK 96 Managing Address Book Managing group s Y ou can add groups to the “Group” folder in the private address book. Groups can be used for multiple transmission.  P .96 “Creating grou ps” Also you can modify or delete cont acts in the private address book.  P .98 “Modifyi ng groups properties”  P .99 “Remov [...]

Managing Address Book 97 3 Enter a group name in the “Group Name” field. The “Group ID” field displays the Group ID number automatically detected. 4 Click [OK]. The group is created in t he selected “Group” folder . 5 Continue to add cont acts to the group.  P .86 “Manag ing contacts”[...]

4 USING ADDRESS BOOK 98 Managing Address Book — Modifying group s properties Y ou can chan ge the group name of the groups in the private address boo k. Y ou can al so display the properties of a group in the public addre ss book. Y ou can not modify the group of the public address book. Modifying the group properties 1 Select the group that you [...]

Managing Address Book 99 — Removing group s Y ou can delete grou ps in the private address book. When you delete a group, contacts added in the group are also dele ted. Removing a group 1 Select the group that you want to delete in the “Group” folder of the private address book. 2 Click the [File] menu and select [Del ete]. The Confirm Deleti[...]

4 USING ADDRESS BOOK 100 Managing Address Book Searching cont act s In order to quickly locate contacts you can search the address book database. Y ou simply type in a string or l etters to be used to search the database. The Add ress Book Viewer will search for any entry that contains the specified string. Y ou can search contacts by the name and [...]

Managing Address Book 101 3 Display the Person t ab and en ter search text in the following fields that you require. Name — Enter the search characters or st ring to search by the f irst name. Fax Number — Enter the se arch characters or st ring to search by the contact fax number . E-Mail — Enter the search characters or string to search by [...]

4 USING ADDRESS BOOK 102 Managing Address Book Searching cont act s by det ailed search conditions 1 Click the [Edit] menu and select [Find]. The Find Contact dialog box appea rs. 2 Select an address book to search cont acts in the “Dat a Source” drop down box. The default address book in the “Data Source” can be set by selecting [View] - [[...]

Managing Address Book 103 4 Select how it searches c ont act s in the “Condition of se arch string” drop down box. Cont ains — Select this to search contact s that contain the search string. Is — Select this to search cont acts t hat completely match the search string. St art with — Select this to search contact s that start with the sear[...]

4 USING ADDRESS BOOK 104 Managing Address Book 8 Click [Search]. It begins searching contacts in the selected address boo k. When it completes searchin g, found contacts appear in the list at the bottom of the dialog b ox. If you want to stop searchi ng, click [S top]. Converting the address book dat a The address book data conversion functio n all[...]

Managing Address Book 105 Converting from an address book conve rter file 1 Click the [T ools] menu and select [Converting]. The Converting AddressBook dialog box app ears. 2 Click [Browse] at the next of the “In put file” field. 3 Locate the folder that cont ains the address book converter file (*.abc). Select “ABC (Address Book Convert er) [...]

4 USING ADDRESS BOOK 106 Managing Address Book 4 Select the model name that the selected file is originally created from in the “Machine T ype” drop down box. 5 Click [Browse] at the next of the “Output Fi le” field. 6 Locate the folder where you want to save a con verted file. Select “TBF (Restore) (*.tbf)” in the “Sav e as type” d[...]

Managing Address Book 107 7 Click [Convert]. It start s converting a file. 8 Click [OK]. The file is conve rted and saved in the sel ected folder . After you convert the file, you can restore or import the address book into the equipment using the restore or import func tion of the T opAccess. For inst ructions on how to restore or import the addre[...]

4 USING ADDRESS BOOK 108 Managing Address Book 2 Click [Browse] at the next of the “In put file” field. 3 Locate the folder that cont ains the CSV file. Select “CSV (Comma Sep arated V alues) (*.csv)” in the “Files of type” drop down box, select the file, and click [Open]. 4 Select the model name that the selected file is originally cre[...]

Managing Address Book 109 6 Locate the folder where you want to save a con verted file. Select “CSV (Comma Sep arated V alues) (*.csv)” in the “Save as type” drop down box, enter the file name in the “File nam e” field, and click [Save]. Do not specify “TBF (Restore) (*.tbf)” in the “Save as type” drop down box. T he CSV file ca[...]

4 USING ADDRESS BOOK 110 Managing Address Book[...]

5. APPENDIX This section shows th e cover sheet samples. Cover Sheet Samples ........... .................................................... ............................ 1 12 S t andard cover page ......... .............. .............. .............. .............. .............. .............. .............. . .. ......... 1 12 Business cover pa[...]

5 APPENDIX 112 Cover Sheet Samples Cover Sheet Samples St an dard cover p age Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

Cover Sheet Samples 113 Business cover page Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

5 APPENDIX 114 Cover Sheet Samples Professional cover p age Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

INDEX 115 INDEX A About TOSHIBA e-STUDIO Address Book .... 64 Account Name .................... ................ ........ 76 Add - Contact . ................. ................ ........... 66 Add - Group ............. ................ ................ .. 66 Address Book Viewer ... ................ ............... 59 Advanced ........... ............[...]

116 INDEX New Gro up .................. ................ ......... 63 , 96 Notes .................... ................ ............... 88 , 92 Novell prin ting ..................... ................ ........ 19 O One Touch ID ........ ................ ............... 88 , 92 Orientatio n .................. ................ ............... 51 Overse[...]

DP-1650/2040 OME06004300[...]

2-17-2, HIGASHIGOT ANDA, SHINAGA W A-KU, T OKYO, 141-8664, JAP AN MUL TIFUNCTIONAL DIGIT AL SYSTEMS Network Fax Guide ©2006 TOSHIBA TEC CORPORATION All rights reserved R060120B0700-TTEC 2006-03[...]