Utax 1855 manual

USER MANU AL 1855 Copy/Print/Sc an A3 DIGIT AL MUL TIFUNCTIONAL S Y STEM[...]

i > Preface Pr eface This Operation Guide is intended to help you operate the machin e correctly , perform routine maintenance , and take simple troubleshooting mea sures as needed so that th e machine can always be used in the optimum condition. Please read this Operation Guide be fore using the machine. We recommend the use of our own brand su[...]

ii Contents Preface .................... ................ ................... ................. ................ ................... ....................... ... i Overview ................. ................ ................... ................. ................... ................ ............... ......... vi Machine Features ................ .....[...]

iii 3 Preparation before Us e ................... ..................................... 3-1 Using the Operation Panel ...... ............. ................ .................... ................ ................ ......... 3-2 Operation Panel Keys ............. ................ ................... ................ .................... ............ 3-[...]

iv Printer ............... ................ .................... ................ ................ ................... ................ . 7-15 Adjust/Maint. (Adjustment/Maintenance) ...... ................ .................... ................ ....... 7-15 Default Settings on the PC (C lient Tool) ................. .................................[...]

v Duplex Unit (Option) ............ .................... ................... ................ .................... ........ 10-18 Glossary .............. ................ ................... ................ ................ .................... ................ . .... 10-19 Index ................ ................. ................ ................[...]

vi > Overview Ov er view This machine has copy and print functions eq uipped as st andard and can save scanned images on your computer . NOTE • Before using the machine, be sure to re ad Legal and Safety Informatio n on pag e 1-1 . • For prepar ations for use of the machine such as ca ble connections an d software inst allation, refer to Ins[...]

vii > Machine F eatures Mac hine F ea tur es The machine is equippe d with many useful functions. Here are some examples. For details, refer to O peration o n the Machine on page 5-1 . Optimize your office workflow Access to frequen tly used functio ns with just one touch (P rogram) Y ou can preset frequently used functions. Once you set the fun[...]

viii > Machine F eatures Optimize your office workflow Save energy an d cost Separate each page of a scanned document into a single file (File separation) Y ou can create a single file for each page of a document. A single file is created and saved for ea ch page of the original that was scanned. A three-digit seri al number such as abc_001.pdf [...]

ix > Machine F eatures Create attrac tive document s Strengt hen security Scan originals in color and send them to a PC (Scan) Y ou can scan originals and convert them into electronic data, such as a color PDF . Scanning (page 5-30) Manage the copy/print co unt by account (Job Accounting) Y ou can check and restrict the copy/print count by accou[...]

x > Guides Provided with the Machine Guides Pr o vided with the Mac hine The following guides are provided with the machine. Refer to each guide as needed. The contents of the guides are subject to change withou t notice for th e purpose of improvement of machine performance. Printed guides Guides (PDF) on the Product Library disc Install the Ad[...]

xi > About the Operation Guide (this Guide) About the Oper a tion Guide (this Guide) Str uctur e of the guide The Operation Guide contains the following chapters. Chapter Content s 1 Legal and Safety Information Provides precautions regardin g use of the machine and trademark information. 2 Inst alling and Setting up the Machine Explains part na[...]

xii > About the Operation Guide (this Guide) Con v entions Used in T his Guide Adobe Reader X is used as an example in the explana tions below . Certain items are in dicated in this gu ide by the conventions described below . NOTE The items that appear in Adobe Reader var y depending on how it is used. If the T able of Contents or tools do not a[...]

xiii > About the Operation Guide (this Guide) Conventions used in operation procedures Operation panel keys that are pressed are outlined in red. Procedures consisting of a sequence of operatio n panel acti ons or comput er operatio ns are number ed as shown b elow . 2 1[...]

xiv > About the Operation Guide (this Guide) Size and Orient ation of Originals and Paper Original sizes and paper sizes such as A4, B5, and Letter can be used in both the horizont al and vertical orient ations. T o distinguish th e orientations when these sizes ar e used, "-R " is added to sizes used in the horizont al orienta tion. T[...]

xv > Menu Map Menu Map (The nam es displayed on the message display are used here. T hese may differ from the refe renced titles .) Paper Selection ( pa ge 5-12 ) Zoom ( page 5-13 ) Density ( p age 5-14 ) Original Image ( page 5-14 ) Duplex ( page 5-14 ) Combine ( page 5-17 ) ID card Copy ( page 5-8 ) Collate/Offset ( page 5-19 ) Original Size ([...]

xvi > Menu Map Print Box ( page 4-10 ) S t atus Print Job S tatus ( page 6-2 ) Print Job Log ( page 6-4 ) Send Job Log ( page 6-4 ) Scanner ( page 6-9 ) Printer ( page 6-9 ) T oner S tatus ( p age 6-10 ) Paper S tatus ( pa ge 6-10 ) Report Report Print Menu Map ( page 7-4 ) S t atus Page ( p age 7-4 ) Service S tatus ( page 7-4 ) Counter ( page [...]

xvii > Menu Map Common Settings Language ( page 7-5 ) Default Screen ( page 7-6 ) Sound Buzzer ( pag e 7 -6 ) Display Bright. ( page 7-6 ) Quiet Mode ( page 7-6 ) Orig./Paper Set. Custom Orig.Size ( page 7-7 ) Custom PaperSize ( page 7-7 ) Cassette 1 Set. Cassette 1 Size ( page 7-9 ) Cassette 1 T ype ( page 7 -9 ) Cassette 2 Set. Cassette 2 Size[...]

xviii > Menu Map Common Settings Function Default Original Image ( page 7-13 ) Zoom ( pa ge 7-13 ) Collate/Offset ( page 7-13 ) Orig. Orientation ( page 7-13 ) Border Erase ( page 7-13 ) Margin ( page 7-13 ) Backgrnd Density ( page 7-13 ) EcoPrint ( pa ge 7-13 ) Auto Rotation ( p age 7-13 ) File Name Entry ( page 7-13 ) Continuous Scan ( page 7-[...]

1-1 1 Le g al and Saf ety Inf or ma tion Please read th is information before using your machine. This chapter provide s information on the following topics. Notice ........... ................ ................ .................... ................ ................ ................... ...... .......................... ............... 1-2 Safety Con[...]

1-2 Legal and Safety Information > Notice Notice Saf ety Con v entions in T his Guide The sections of this g uide and part s of the machine mar ked with symbols are safety warn ings meant to protect the user , other individua ls and surround ing objects, and ensure cor r ect and safe usage of the machine. The symbols and their meanings are indic[...]

1-3 Legal and Safety Information > Notice En vir onment The service environment al conditions are as follows: • T emperature: 50 to 90. 5 °F (10 to 32.5 °C) • Humidity: 15 to 80% However , adverse environment al conditions may affect the imag e quality . A void the following locatio ns when selecting a site for the machine. • Avoid locat[...]

1-4 Legal and Safety Information > Notice Laser Saf ety (Eur ope) Laser radia tion could be hazardous to the human body . For th is reason, laser radiation emitted inside this machine is hermetically sea led within the protec tive housing and ex ternal cover . In the normal operation of the product by user , no radiation can leak from the machin[...]

1-5 Legal and Safety Information > Notice Saf ety Instr uctions R e gar ding the Disconnection of Pow e r Caution : The power plug is the main isolation device! Other swit ches on the equipment ar e only functional switches and are not suitable for isolatin g the equipment from the power source. Attention: Le débranchement de la fich e secteur [...]

1-6 Legal and Safety Information > Notice Le gal Infor mat ion Copying o r other reprod uction of all or part of this guid e without the prior written co nsent of Copy right owner is prohibited. Regarding T rade Names • Microsoft, Wind ows, Windows XP , Windows Server 200 3, Windows Vist a, Windows Server 2008 , Windows 7, Windows Server 2 012[...]

1-7 Legal and Safety Information > Notice Ener g y Saving Control Function T o reduce energy consu mption while in a waiting state, the device comes eq uipped with an energy saving control function for switching to Sleep as well as Power Off Mode where power consumption is automatically reduced to a minimum af ter a cert ain amount of time elaps[...]

2-1 2 Installing and Setting up the Mac hine This chapter provides information for the administrato r of this machine, such as p art names, cable connectio n, and software inst allation. Part Names ............... ................ ................... ................ ................. ................... .............. ......... ................ ..[...]

2-2 Installing and Setting up th e Machine > Part Names Pa r t N a m e s Mac hine Exterior Optional Equipment (page 10-2) 1 Document Processor (DP) 2 Original Width Guides 3 Original T able 4 Original Eject T able 5 Slit Glass 6 Original Size Indicator Plat es 7P l a t e n 8 Operation Panel 9 Cassette 1 10 Front Cover 1 1 Power Switch 12 Handles[...]

2-3 Installing and Setting up th e Machine > Part Names 14 Paper Width Adjustin g T ab 15 Paper Len gth Guide 16 Paper Width Guide 17 Cleaning Cloth Compartment 18 Original Stopper 19 Right Cover 1 Le ver 20 Right Cover 1 21 Paper Width Guide 22 Multi Purp ose T ray 23 Support Tray Section of the Multi Purpose T ray 15 14 19 20 21 16 22 23 17 18[...]

2-4 Installing and Setting up th e Machine > Part Names Connector s/Interior 1 USB Interface Connector 2 T oner Cont ainer 3 T oner Container Lever 4 W aste T oner Box 1 4 2 3[...]

2-5 Installing and Setting up th e Machine > Part Names W ith Optional Equipments Attached 1 Original Cover 2 Document Processor (DP) 3 Cassette 2 4 Cassette 3 5 Cassette 4 6 Duplex Unit 7 Right Cover 2 8 Right Cover 3 9 Right Cover 4 Optional Equipment (page 10-2) 1 6 2 3 4 5 8 9 7[...]

2-6 Installing and Settin g up the Machine > Determining the Co nnection Method an d Preparing Cables Deter mining the Connection Method and Pr eparing Ca bles Check how to connect the machine to a PC, and pre pare the necessary ca bles for yo ur environme nt. Connection Example Connect the machine to the PC by referring to the illustration belo[...]

2-7 Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting USB Cable 1 Connect the machine. 1 Connect the USB cable to the USB interface connector located on the lef t side of the body . 2 Connect the other end of the cable to the PC. Connecting the P ow er Cable Connect one end of the supplied power ca ble to the[...]

2-8 Installing and Setting up th e Machine > Power On/Off Pow e r O n / O f f Pow e r O n When the [ Energy Saver ] indicator is lit... (Recovery from sleep) Press any key on the operation p anel. When the [ Energy Saver ] indicator is off... T urn the power swi tch on. IMPORT ANT When turning o ff the power s witch, do not turn on the power swi[...]

2-9 Installing and Setting up th e Machine > Power On/Off Pow e r O f f When not turning off the power switch... (sleep) Press the [ Energy Saver ] key . The [ Energy Saver ] indicator will light up. When turning off the power switch... Note that when the power switch is tu rned off, the machine will be unable to automatically receive print data[...]

2-10 Installing and Setting up the Machine > Installing Software Installing Software Install a ppropriate sof tware on your PC from the included Produ ct Library disc if you want to us e the printer function of this machine or perform TW AIN / WIA transmission from your PC. Software on Pr oduct Libr ar y Disc (W indo ws) Y ou can use either [ Ex[...]

2-11 Installing and Setting up the Machine > Installing Software Installing Software in W indows The following procedure is an example for inst allin g the software in Windows 7. Y ou can use either [ Express Inst all ] or [ Custom Inst all ] can be selected for the in stallation method . [ Express Install ] automatically detect s connected mach[...]

2-12 Installing and Setting up the Machine > Installing Software Express Inst all 1 Install using [ Express Install ]. 2 Finish the installat ion. If a system resta rt message appears, rest art the computer by following the screen pr ompts. This completes the printer dr iver installation proced ure. If you are installing the TW AI N driver or WI[...]

2-13 Installing and Setting up the Machine > Installing Software Custom Install 1 Install using [ Custom Install ]. 1 Select [ Custom Inst all ] t ab. Select the device to be installed, and click t he arrow button to move it to the "Products to Install" list. The following buttons are availabl e. : This button is used to switch the dis[...]

2-14 Installing and Setting up the Machine > Installing Software 3 Select the utility to be installed, and then click the arrow bu tton to move it to the "Products to Install" list. 4 Click [ Inst all ]. 2 Finish the installat ion. If a system resta rt message appears, rest art the computer by following the screen pr ompts. This comple[...]

2-15 Installing and Setting up the Machine > Installing Software Uninstalling the Software Perform the following pro cedure to delete the Soft ware from your computer . 1 Display the screen. Click [ Start ] button on the Windows and then select [ All Programs ], [(name of offe r company)], and [ Uninst all Product Library ] to display the Uninst[...]

2-16 Installing and Setting up the Machine > Installing Software Setting the Shar ed Printer If the computer connected to the machine (Host PC) v ia USB is also connected to the co mputer on the network (Client PC), printing from the computer on the networ k is enabled by setting the machine as th e shared printer . This section explains how to [...]

2-17 Installing and Setting up the Machine > Installing Software Installing Software in Mac Computer Only the machine's printer functionality can be used by a Mac computer . 1 Inser t the Product Libr ar y disc. Double-click the [ GEN_LIB ] icon. 2 Display the screen. Double-click [ OS X 10.5 or higher ] and [(Brand Name) OS X 10.5+ ]. 3 In[...]

2-18 Installing and Setting up the Machine > Installing Software Client T ool Client T ool gives you quick access to co mmon machine features and settings, plus the current status of all supported machines. Y ou can also use Client T ool to order toner. Client T ool has the following functions. Accessing Client T ool S t art Client T ool. In Win[...]

2-19 Installing and Setting up the Machine > Installing Software Setting WIA Driv er Register this machine to th e WIA Driver . Instructions are based on interf ace elemen ts as they appear in Windows 7. 1 Display the screen. 1 Click [ Star t ] bu tton on the Window s and enter [ Scanner ] in [ Search programs and files ]. Click [ View scanners [...]

2-20 Installing and Setting up th e Machine > Administrator User Name and Password Administr a tor User Name and P ass w or d If you are s etting a fun ction that req uire s administrator rights , you must enter y our login user name and login passwo rd. The factory default login user name and log in password are set as shown below . Y ou can ch[...]

2-21 Installing and Setting up th e Machine > Administrator User Name and Password 3 Press the [ ▲ ] or [ ▼ ] key to select [Admin. Setting], and pr ess the [ OK ] key . 2 Configure the settings. 1 Press the [ OK ] key . 2 Enter a new login user name using the numeric keys and pr ess the [ OK ] key . 3 Enter a new login p assword using th e [...]

2-22 Installing and Sett ing up the Machine > Settin g Energy Saver Function Setting Ener g y Sa v er Function T o use the Ener gy Saver function , configure the following settings: • Sleep and Sleep T imer (page 2-22) • Power Off T imer (page 2-23 ) Sleep and Sleep Timer Sleep T o enter Sleep, press the [ Energ y Saver ] key . [Sleeping] is[...]

2-23 Installing and Sett ing up the Machine > Settin g Energy Saver Function 3 Press the [ ▲ ] or [ ▼ ] key to select [T imer Settings], and press the [ OK ] key . 4 Press the [ ▲ ] or [ ▼ ] key to select [Sleep T imer], and press the [ OK ] key . 2 Set the sleep time. Use the numeric key or press the [ ▲ ] or [ ▼ ] key to enter the [...]

2-24 Installing and Sett ing up the Machine > Settin g Energy Saver Function 2 Press the [ ▲ ] or [ ▼ ] key to select [Common Settings], and press the [ OK ] key . 3 Press the [ ▲ ] or [ ▼ ] key to select [T imer Settings], and press the [ OK ] key . 4 Press the [ ▲ ] or [ ▼ ] key to select [Power Off Rule], and press the [ OK ] key [...]

2-25 Installing and Sett ing up the Machine > Settin g Energy Saver Function 2 Press the [ ▲ ] or [ ▼ ] key to select [Common Settings], and press the [ OK ] key . 3 Press the [ ▲ ] or [ ▼ ] key to select [T imer Settings], and press the [ OK ] key . 4 Press the [ ▲ ] or [ ▼ ] key to select [Power Off T imer], and press the [ OK ] ke[...]

2-26 Installing and Setting up the Ma chine > Checking the Counter Chec king the Counter Press the [ St atus/System Menu/Counter ] key to check the number of sheet s printed and scanned . 1 Display the screen. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [Counter], and press the [ OK ] key . 2 C[...]

3-1 3 Pr epar a tion bef or e Use This chapter explains the following operations. Using the Operation Panel ........... .................... ................ ................... ................... ................ .......... .................. 3-2 Operation Panel Keys ..... ................ ................... ................. ...................[...]

3-2 Preparation befo re Use > Using the Operation Panel Using the Oper a tion P anel Oper ation P anel K eys Message display . Displays the setting menu, machine status, and error messages. Lights or blinks when an error occurs and a job is stopped. Blinks while printing or sending/ receiving. Numeric keys. Enter numbers and characters. Returns [...]

3-3 Preparation befo re Use > Using the Operation Panel Oper a tion Method This section explains how to operate th e setting menus on the message display . Displaying the Menus an d Configuring Settings Press the [ St atus/System Menu/Counter ] key , [ Function Menu ] key , or function keys to display the s etting menus. Press the [ ▲ ] key , [...]

3-4 Preparation befo re Use > Using the Operation Panel Display f or Originals and P aper The copy screen displays the selected p aper source. Ready to copy. A4 A4 1 Original size Paper source Original orientation Paper size Paper orientation[...]

3-5 Preparation before Use > Load ing Paper Loading P aper Paper can be loade d in the one standar d cassette and the mu lti purpose tray . A paper feeder is also availabl e as an option. (Ref er to Optional Equipment on page 10-2 .) For the paper load methods for each cassette, re fer to the page belo w . No. Cassettes Page 1 Cassette 1 page 3-[...]

3-6 Preparation before Use > Load ing Paper Bef or e Loading P aper When you open a new pa ckage of paper , fan the sheet s to sepa rate them slightly prior to loading in the following steps. 1 Bend the whole set of sheet s to swell them in the middle. 2 Hold the stack at both ends and stretch it while keeping the entire stack swelled. 3 Raise t[...]

3-7 Preparation before Use > Load ing Paper Loading in the Cassettes The stand ard cassette can hold plain p aper , recycled paper or color p aper . Cassette 1 hold up to 300 sheet s of plain paper (80 g/m²). The following pape r sizes are supported: A3, B4, A4, A4-R, B5, B5-R , A5-R, Folio, Ledger , Legal, Oficio II, Letter , Letter-R, S tatem[...]

3-8 Preparation before Use > Load ing Paper 3 Adjust the cassette size. 1 Holding the paper width adjusting tab, move the paper width guides to fit the paper . Paper sizes are marked on the cassette. 2 Squeeze the ends of the bo ttom of the paper le ngth guide and move the guide to fit the length of the paper . Paper sizes are marked on the cass[...]

3-9 Preparation before Use > Load ing Paper 2 Insert the appropriate pape r size card in th e slot to indicate the size of the paper inside. 5 Gently push the cassette back in. IMPORT ANT • Load the p aper with the print side fa cing up. • Af ter removing new p aper from it s packaging, fan the p aper before loading it in the cassette. (Refe[...]

3-10 Preparation before Use > Load ing Paper Loading P aper in the Multi Pur pose T r ay The multi purpose tray will hold up to 100 sheet s of A4 or smaller plain paper (80 g/m²) or up to 25 sheet s of plain paper (80 g/m²) lager than A4. The multi purpose tray accept s pape r sizes from A3 to A6 -R and Hagaki and from Le dger to S tatement-R,[...]

3-11 Preparation before Use > Load ing Paper 2 Adjust the multi pur pose tr ay size. 3 Load paper . Insert the p aper along the p aper width guid es into the tray until it stops. After removing new paper from it s packaging, fan the paper before lo ading it in the multi- purpose tray . Before Loading Paper (page 3-6) IMPORT ANT • When loading [...]

3-12 Preparation before Use > Load ing Paper When you load envelopes or card stock in the mu lti purpose tray Load the p aper with the print side facing down. For the pr ocedure for printing, refe r to the Printer Driver User Guide . Example: When printing th e address. IMPORT ANT • Use unfolde d return post card (Oufukuhagak i). • How to lo[...]

3-13 Preparation before Use > Load ing Paper Specifying P aper Size and Media T ype The default p aper size setting for cassette 1 and for the optional paper fe eder (cassettes 2 to 4) is [Auto], and the default media type setting is [Pla in]. For the multi purpose tray , the default paper size setting is [A 4], and the d efault media type setti[...]

3-14 Preparation before Use > Load ing Paper 4 Press the [ ▲ ] or [ ▼ ] key to select [Cassette 1 (to 4) Set.], and press the [ OK ] key . 2 Specify the paper size. 1 Press the [ ▲ ] or [ ▼ ] key to select [Cassette 1 (t o 4) Size], and press the [ OK ] key . • For automatic detection of the paper size, press the [ ▲ ] or [ ▼ ] key[...]

3-15 Preparation before Use > Load ing Paper 2 Press the [ ▲ ] or [ ▼ ] key to select the media type, and press the [ OK ] key . S pecifying Paper Size and Media T ype for the Multi Purpose T ray (MP T ray Setting) T o change the type of p aper to be used in the multi purpos e tray , specify the paper size. When using other than a plain pape[...]

3-16 Preparation before Use > Load ing Paper 4 Press the [ ▲ ] or [ ▼ ] key to select [MP T ray Set.], and press the [ OK ] key . 2 Specify the paper size. 1 Press the [ ▲ ] or [ ▼ ] key to select [MP T ray Size], and press the [ OK ] key . • T o select the paper size, press the [ ▲ ] or [ ▼ ] key to select [S tandard Size], and pr[...]

3-17 Preparation before Use > Load ing Paper 2 Press the [ ▲ ] or [ ▼ ] key to select the media type, and press the [ OK ] key . MP Tray Type Plain * 2 1[...]

4-1 4 Printing fr om PC This chapter explains the follo wing topics: Printing from PC .............. ................ ................. ................... ................ ................... ......... .............. ..................... 4-2 Printer Driver Print Se ttings ...... ................... ................ ................ ..............[...]

4-2 Printing from PC > Printing from PC Printing fr om PC Follow the steps below to prin t documents fro m applications. 1 Display the screen. Click [ File ] and select [ Print ] in the application. 2 Configure the settings. 1 Select the machine from the "Name" menu a nd click the [ Properties ] button . NOTE • T o print the document[...]

4-3 Printing from PC > Printing from PC 2 Select the [ Basic ] tab. 3 Click "Print size" menu and select t he paper size to use for printing. T o load the paper of size that is not included in print sizes of the machin e such as cardstock or envelopes, the paper size needs to be registered. T o print on the special paper such as thick [...]

4-4 Printing from PC > Printing from PC 8 Click [ MP tray ] in the "Source" menu. 9 Select the type of paper in the "Me dia type" menu. NOTE If you loaded a postcard or envelope, select [ Cardstock ] or [ Envelope ] in the "Media type" menu. 4 5 3 6 2, 7 1 8 9[...]

4-5 Printing from PC > Printing from PC Printer Driv er Print Settings The printer driver print settings screen allo ws you to config ure a variety of pr int-related settin gs. For more inform ation, refer to the Printer Driver User Guide on the Product Library disc. No. Description 1[ Quick Print ] t ab Provides icons that can b e used to easil[...]

4-6 Printing from PC > Printing from PC Printer Driv er Help The printer driver includes Help. T o learn about print settings , open the printer driver print settings screen an d display Help as explained below . • Click the [ ? ] button in the upper right corner of the screen an d then click the item you want to know about. • Click the item[...]

4-7 Printing from PC > Printing from PC 2 Press the [ ▲ ] or [ ▼ ] key to select [Cancel Job], and press the [ OK ] key . 3 Press the [ ▲ ] or [ ▼ ] key to select [Y es] in the confirmation scr een, and press the [ OK ] key . The job is canceled. NOTE Select [Details] an d press the [ OK ] key to show the det ailed information of the job[...]

4-8 Printing from PC > Using Print Box Using Print Bo x Print Box is a function to temp orarily save a printer docum ent in the box on a PC and execute prin ting at the machine. A job is not printed until you oper ate the machine, and this prev ent s the printed p apers from b eing taken by someone. With a PIN code assigned to the Print Box, you[...]

4-9 Printing from PC > Using Print Box Sa ving Document to a Print Bo x Use the procedure below to save a document in the Print Bo x created on the Host PC. Print Box can be se lected from [ Box 01 ] to [ Box 10 ]. T o use the other boxes or to change the default box name, configure the settings on Client T ool. Refer to Default Settings on the [...]

4-10 Printing from PC > Using Print Box Printing Document fr om Print Bo x Print a document saved in a Print Box. 1 Star t Client T ool on the Host PC. Refer to Accessing Client T ool on page 2-18 . 2 Press the [ Print Bo x ] k ey on the mac hine. 3 Select the Print Bo x. Press the [ ▲ ] or [ ▼ ] key to select the Print Box. 4 Press the [ St[...]

5-1 5 Oper a tion on the Mac hine This chapter explains the follo wing topics: Loading Originals ................... ................ ................... ................ .................... ................ ... ....................... ........... 5-2 Placing Originals on the Platen ....... ................... ................. ...................[...]

5-2 Operation on the Machine > Loadin g Originals Loading Originals Placing Originals on the Pla ten Y ou may place books or magazines on the platen in addition to ordinary sheet originals. NOTE • For details on origin al size, refer to Original Size on p age 5-19 . • For details on origin al orientation, refe r to Orig. Orientation (Origina[...]

5-3 Operation on the Machine > Loadin g Originals Loading Originals in the Document Pr ocessor (Option) The optional docu ment processor automatically scans each shee t of multiple originals. Bo th sides of two-sided originals are scanned. Originals Supported by the Document Pro cessor The document proce ssor supports th e following types of ori[...]

5-4 Operation on the Machine > Loadin g Originals 1 Adjust the origin al width guides. 2 Place the originals. Put the side to be scanned (or the first side of two-sided or iginals) face-up. Slide the leading edge into the document proc essor as far as it will go. NOTE • For details on original size, refer to Original Size on p age 5-19 . • F[...]

5-5 Operation on the Machine > Checki ng the Equipment's Serial Numbe r Chec king the Equipment's Serial Number The equipment's seria l number is printed in the location shown in the fig ure. NOTE Y ou'll need the equipment's serial number when contacti ng your Service Representative. Please check the number before conta[...]

5-6 Operation on the Machine > Copying Cop ying Basic Oper a tion Follow the steps as below for basic copying. 1 Press the [ Copy ] k ey . 2 Place the originals. Check the original size and the p aper size. 3 Select the functions. Select the copier funct ions to use. 4 Use the numeric k eys to enter the copy quantity . S pecify the desired numbe[...]

5-7 Operation on the Machine > Copying Inter r upt Copy This function allows you to pa use the current jobs in progress when you need to make copies immediately . When the interruption copy ends, the machine re sumes the paused print jobs. 1 Press the [ Inter r u pt ] k ey . The current print job is temporarily interrupted. 2 Place the originals[...]

5-8 Operation on the Machine > Copying ID Car d Cop y Use to copy the front and ba ck sides of a licen se or other ID card on one sheet of paper . 1 Configure the settings. 1 Press the [ ID Card Copy ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [On], and press the [ OK ] key . 2 Place the original. Align with the ID Card marks on the Ori[...]

5-9 Operation on the Machine > Copying 5 Press the [ Star t ] k ey . One side of the card is scanned. 6 T ur n the original o ver . Align with the ID Card marks on the Original Size Indicator Plates. 7 Press the [ Star t ] k ey . The front and back sides of the card are copied on on e sheet of paper . Turn over the card. Put it on same place. Pr[...]

5-10 Operation on the Machine > Copying Using V arious Functions T o configure the settin gs for functions, press the key of th e function you want to configure. Y ou can also press the [ Function Menu ] key to select from ot her functions dis played on the message display . For details on e ach function, see the tabl e below . Operation Method [...]

5-11 Operation on the Machine > Copying Key Function Description Reference pa ge Collate/Offset Offsets the output by p age or set. page 5-19 Original Size S pecify the original size to be sca nned. page 5-19 Orig. Orient ation Select the orientation of t he original document to p edge to scan correct direction. page 5-20 Mixed Size Orig. *1 *1 [...]

5-12 Operation on the Machine > Copying Paper Selection Select the cassette or multi-purpose tray that co ntains the required p aper size. NOTE S pecify in advance the size a nd type of the paper loa ded in the cassette (refer to S pecifying Paper Size and Media T ype on page 3-13 ). Item Va l u e Description Auto The paper matching the size of [...]

5-13 Operation on the Machine > Copying Zoom Adjust the zoom to reduce or enlarge th e image. The following zoom options are available. Item Va l u e Description 100% Reproduces the original size. Auto Adjusts the image to match the paper size. St andard Zo om Reduces or enlarge s at preset magnifications. Press the [ ▲ ] or [ ▼ ] key to sel[...]

5-14 Operation on the Machine > Copying Density Adjust density . Press the [ ▲ ] or [ ▼ ] key t o select [Darke r +3] to [Lighter -3]. Original Image Select original image type. Duplex Produces two-sided copies. Y ou can also create single-sided copies from two-sided orig inals or originals with facing pages such as books. The following mode[...]

5-15 Operation on the Machine > Copying T wo-sided to T wo-sided Produces two-sided co pies from two-sided originals. Th e optional duplex unit and document processor ar e required. Book to One-sided Produces a 1-sided copy of a 2-sided or ope n book original. The following binding options are availa ble. Binding Left: Originals with facing pa g[...]

5-16 Operation on the Machine > Copying When placing the original on the platen , consec utively replace each original and press the [ Start ] key . After scanning all originals, press the [ OK ] key to start copying. Advanced Duplex ― Changes the settin gs. 1-sided>> 2-sided Finish. Bi nding Left/Right, T op Select the binding orientati[...]

5-17 Operation on the Machine > Copying Combine Combines 2 or 4 original shee ts into 1 printed p age. Y ou can select the page layo ut and the type of boundary lines around the pages. The following types of the boundary lines are availab le. Item Va l u e Description Off ― Disables the function. 2 in 1 ― Copies the original with the default[...]

5-18 Operation on the Machine > Copying Layout image Va l u e Image 2 in 1 L to R/T to B R to L 4 in 1 Right then Down Down then Rig ht Left then Down Down then Left NOTE • The pape r sizes supported in Combine mode are A3, A4-R, A4, A5-R, B4, B5-R, B5, Folio, 216 × 340 mm , Ledger , Letter-R, Letter , Legal, S tatement-R, Oficio II, 8K, 16K-[...]

5-19 Operation on the Machine > Copying Collate/Offset Offset s the output by page or set. Original Size S pecify the original size to be scanned. Va l u e Image Description Off ― D isables the function. Collate Only Scans multiple originals and delivers complete sets of copies as required acc ording to pa ge number . Offset Each Page When off[...]

5-20 Operation on the Machine > Copying Orig. Orient ation (Original Orient ation) Select the orient ation of the o riginal document top edge to scan correct direction. T o use any of the following functions, the do cument' s original orienta tion must be set. •D u p l e x • Margin • Combine Select original orient ation from [T op Edg[...]

5-21 Operation on the Machine > Copying Mixed Size Orig. (Mixed Size Originals) Scans multiple sheet s of the same width using the document processo r . EcoPrint EcoPrint saves toner when printing. Use th is function for test print s or any other occasion when high quality print is not required. Backgrnd Density (Background Density) Removes dark[...]

5-22 Operation on the Machine > Copying Margin Add margins (white space). In addition, you can set the margin width and the back page marg in. NOTE The default setting for m argin width can be changed. For details, refer to Margin on page 7-13 . Item Va l u e Description Off ― Disables the function. On ― Copies the original with the def ault[...]

5-23 Operation on the Machine > Copying Border Erase Erases the black border that fo rms around th e image. The f ollowing modes are available. Border Erase Sheet Erases black borders arou nd the sing le sheet origin al. Border Erase Book Erases black borders ar ound the edges and in the midd le of the original such as a thick book. Y ou can spe[...]

5-24 Operation on the Machine > Copying Continuous Scan Scans a large number of originals in separate batches and then produce as one job. T o scan the next original, press the [ Start ] key . After scanning all originals, press the [ OK ] key . Copying starts. Auto Rot ation Automatically rot ates the image 90 degrees when the sizes of the orig[...]

5-25 Operation on the Machine > Copying Pr og r am By registering set s of frequently used functions as a si ngle program, you ca n simply select the program number as needed to recall those f unctions. Y ou can also nam e the programs for easy id entification when recalling. Registering Program Use the procedure below to register a program. 1 C[...]

5-26 Operation on the Machine > Copying 4 Enter a program name using the numeric keys and press the [ OK ] key . The program is registered. Confirming the Registered Program The settings of the registered program can be confirmed by rec alling the program. Refer to Recalling Program on page 5-26 . Recalling Program Use the procedure below to rec[...]

5-27 Operation on the Machine > Copying Overwriting Program Programs can be chang ed with the same procedures as those for r egistering programs. When selecting the p rogram number to be regist ered, select the program to be chang ed and overwrite th e program numb er . Refe r to Registering Program on page 5-2 5 . Changing the Program Name Use [...]

5-28 Operation on the Machine > Copying 2 Delete the prog r am. 1 Press the [ ▲ ] or [ ▼ ] key to select [Delete], and press the [ OK ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [Y es] in the confirmation scr een, and press the [ OK ] key . Program 01 Delete 2 1[...]

5-29 Operation on the Machine > Copying Canceling J obs Y ou can cancel jobs by pressing the [ Sto p ] key . When a job is being executed The copy job is canceled. When there are waiting jobs [Print Job List] is displayed. 1 Press the [ ▲ ] or [ ▼ ] key to select the job t o cancel, and press the [ OK ] key . 2 Press the [ ▲ ] or [ ▼ ] k[...]

5-30 Operation on the Machine > Scannin g Scanning Y ou can scan originals using the machine and save the scanned images on your computer . The following three types of scan ar e available. Scan the Image to th e Specified Destination Use the Preset Scan De stination If originals are scanned af ter selecting [Local PC] as the de stination, an im[...]

5-31 Operation on the Machine > Scannin g Scan the Image by Selecting the Destination (Quick Scan) Select the scan me thod and destination for each job by u sing Client T ool. Perform a scan by operating th e computer (Host PC) conne cted to the machine via USB. If the shared folder in the computer (Client PC) on the network is se lected for the[...]

5-32 Operation on the Machine > Scannin g Scan the Image to the Specified Destination It is easy to scan from the opera tion panel on the ma chine. Before using this function, you ne ed to pr eset the destination folder where to save scanned image and image quality using Client T ool. Refer to Default Settings on the PC (Client T ool) on page 7-[...]

5-33 Operation on the Machine > Scannin g Use Y our Desired Destination If there are settings that you change fr om "My Document s" in the computer (H ost PC) connected to the machine via USB, set the destination by us ing Client T ool. Y ou can simply select the desti nation number as n eeded to recall those functions. T e n destinati[...]

5-34 Operation on the Machine > Scannin g Scan the Image by Selecting the Destination (Quic k Scan) Execute scanning from Client T ool. Y ou need to configure the settings of Quick Scan and TW AIN using Client T ool. Refer to Default Sett ings on the PC (Client T ool) on page 7-16 . Client T ool needs to be operate d on the computer (Host PC) co[...]

5-35 Operation on the Machine > Scannin g Scanning using TWAIN This section explains how to scan an origin al using TWAIN. The procedure for sca nning using the TW AIN driver is explaine d as an example. T he WIA driver is used in the same way . 1 Place the originals. 2 Display the screen. 1 Activate the TW AIN compatib le application software. [...]

5-36 Operation on the Machine > Scannin g Canceling J obs Y ou can cancel jobs by pressing the [ Sto p ] key .[...]

6-1 6 Chec king the Sta tus This chapter explains the follo wing topics: Checking Job S t atus . ................ ................ ................ .................... ................ ................ ...................... ............... 6-2 Checking Job History ...................... .................... ................ ................... ..[...]

6-2 Checking the St atus > Checking Job Status Chec king J ob Status Check the status of jobs being processed or wa iting to be printed. A vailable St atus Screens Y ou can check the status of jobs being processed or wait ing on the message dis play . The fo llowing job statuses are available. Displaying St atus Screens 1 Display the screen. 1 P[...]

6-3 Checking the St atus > Checking Job Status 3 Check the sta tus. Press the [ ▲ ] or [ ▼ ] key to select the item you wa nt to check. Then, press the [ OK ] key to show the information o n the item. T o check other items, press the [ Back ] key to return to the previo us screen. Item Description Stat us S tatus of job [Processing]: The st [...]

6-4 Checking the St atus > Checking Job History Chec king J ob Histor y Check the history of completed jobs. A vailable Job History Screens The following job histories are availab le. Displaying Job History Screen 1 Display the screen. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [S tatus], and [...]

6-5 Checking the St atus > Checking Job History 3 Chec k the job histor y . Press the [ ▲ ] or [ ▼ ] key to select the item you wa nt to check. Then, press the [ OK ] key to show the information o n the item. T o check other items, press the [ Back ] key to return to the previo us screen. Print Job Log Send Job Log Item Description Result Re[...]

6-6 Checking the St atus > Checking Job History NOTE If the login user name entry screen appear s during operations, log in by referr ing to Administrator User Na me and Password on page 2-20 . The factory default login use r name and login password ar e set as shown below . Login User Name Login Password Admin *1 *1 Upper case and lower case le[...]

6-7 Checking the Status > Pause and Resumptio n of Jobs P ause and R esumption of J obs Pause/resume all printing jobs in printing/waitin g. 1 Display the screen. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [S tatus], and press the [ OK ] key . 3 Press the [ ▲ ] or [ ▼ ] key to select [Prin[...]

6-8 Checking the Status > Canceling the Jobs in Prin ting/Waiting Canceling the J obs in Printing/Waiting Cancel the pr inting jobs in printing/waiting. 1 Display the screen. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [S tatus], and press the [ OK ] key . 3 Press the [ ▲ ] or [ ▼ ] key to [...]

6-9 Checking the St atus > Checking Device Status Chec king De vice Sta tus Configure the devices or check their status. 1 Display the screen. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [S tatus], and press the [ OK ] key . 2 Check the sta tus. Press the [ ▲ ] or [ ▼ ] key to select [Scann[...]

6-10 Checking the Status > Checking the Rem aining Amount of Toner and Pape r Chec king the R emaining Amount of T oner and P aper Check the re maining amo unt of toner and paper on the message disp lay . 1 Display the screen. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [S tatus], and press the[...]

6-11 Checking the Status > Checking from Client Tool Chec king from Client T ool Y ou can check the current status of the machine from the Client T ool. No. Item Description 1 Machine status Show a 3D image of the selected machine and it s current st atus. Click (Refresh) to refresh the machine st atus. 2 Supplies Show the toner status. Device O[...]

7-1 7 System Menu and Client T ool This chapter explains the follo wing topics: Default Settings on the Machine (System Menu) ...... ................ ................. ................ ................ .......... .............. 7-2 System Menu Settings .......... .................... ... ............. ................ ................ .............[...]

7-2 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Default Settings on the Mac hine (System Menu) Configure settings related to overall mach ine operation. Press the [ St atus/System Menu/Counter ] key to show the settings on th e message display . Then, select from the settings displayed. Refer to System Me nu Set[...]

7-3 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) System Menu Settings This section explains the functions that can be configured in System Menu. T o configure t he settings, select the item in System Menu and press the setting item. For det ails on each function, see the t able below . Item Description Reference [...]

7-4 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) R epor t Print reports to check the machine se ttings and status. Report Print If the system menu is operated without a login (account ID is not entered) while job accounting is enabled, the account ID must be entered before the repo rt can be printed. Report Repor[...]

7-5 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) System Configure machine system settings. I/F Block Set. (Interface Block Setting) Protect the machine by blocking the USB interface. Admin/Accounting Configure settings related to machine ma nagement. Administrator Setting (page 2-20) Job Accounting (page 8-1) Unk[...]

7-6 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Default Screen Sound Display Bright. (Display Brightness) Quiet Mode Common Settings De fault Screen Item Description Default Screen Select the screen appearing right after start-up (default screen). Va l u e : Copy , Scan, Print Box, Program Common Settings Sound [...]

7-7 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Orig./Paper Set. (Ori ginal/Paper Settings) Common Settings Orig. /Paper Set. Item Description Orig./ Paper Set. Custom Orig.Size Set u p frequently-used custom orig inal size. T o register a custom original size, ente r the desired size. The custom size options ar[...]

7-8 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Orig./ Paper Set. Media for Auto Sele ct a default media type for auto paper se lection when [Auto] is selected of Paper Selection. If [Plain] is selected, the paper source with plain paper loaded in the sp ecific size is selected. Select [All Media T ypes] for the[...]

7-9 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Cassette 1 (t o 4) Set. (Cas sette 1 (to 4 ) Settings) T o fix the type of p aper to be used in cassettes 1 or the o p tional paper fee ders (cassettes 2 to 4), specify the paper size and media type. MP T ray Set. (MP T ray Settings) T o fix the type of pape r to b[...]

7-10 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Media T ype Set. (Media T ype Settings) The following settings can be selected. Y (def ault): Default setting, Y : Available, N: Not available For Custom 1-8, settings for dup lex printing and media type name ca n be changed. Common Settings Orig. /Paper Set. Medi[...]

7-11 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Preset Limit Measurement Error Handling Common Settings Pres et Limit Item Description Preset Limit R estrict the number of copies that can be made at one time. Va l u e : 1 to 999 copies Common Settings Measurement Item Description Measurement Select inch or m et[...]

7-12 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Ti me r S e t t i ng s Configure settings related to the time. Common Settings Ti m e r S e tt i ng s Item Description Timer Settings Err . Clear Timer If you select [On] for Auto Error Clear , set the amount of time to wait before automatically clearing errors. V[...]

7-13 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Function Default Set the default s for t he following functions. Common Settings Function Default Item Description Function Default Original Ima ge Set the default original document type. Va l u e : T ext+Photo, Photo, T ext Zoom Select the enlarged/reduced de fau[...]

7-14 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Cop y Configure settings for copying functions. Function Default Deta il Settings Set the defaults for the following de tail settings: 2 in 1 Layout Set the default for the 2-in-1 layout of Co mbine copies. Va l u e : L to R/T to B, R to L 4 in 1 Layout Set the de[...]

7-15 System Menu and Client Tool > Defaul t Settings on the Ma chine (System Menu) Printer When printing from computers, settin gs are generally made on the application software screen. However , the following settings are available for configu ring the default s to customize the machine. Adjust/Maint. (Adjustment/Maintenance) Adjust printing qu[...]

7-16 System Menu and Client Tool > Default Settings on the PC (Client Tool) Default Settings on the PC (Client T ool) V arious machine settings can be configur ed from a computer using Client T ool. In stall Client T ool fr om the provided Product Library disc. Oper a tion Method Configure the settings on th e Client T o ol as follows: 1 Access [...]

7-17 System Menu and Client Tool > Default Settings on the PC (Client Tool) Scr een Ov er view The screen overview of the Client T ool is as follows. No. Item Description Reference Page 1 Machine list The list at the top of Client T ool screen includes all of the supported machines installed on your computer. Y ou can select a machine from this [...]

7-18 System Menu and Client Tool > Default Settings on the PC (Client Tool) 4 Scan Configure TWAIN and Quick Scan settings. Scan to PDF , Scan to Email and Sca n to Folder can also be executed from this tab. — Preferences Open "TWAIN Driver" screen. Set th e default value for the TWAIN scan. page 7-23 Quick Scan Settings Open "Q[...]

7-19 System Menu and Client Tool > Default Settings on the PC (Client Tool) Configuring the Administr a tiv e Settings Configure the administrative settings on [ Configuration ] of the [ Device ] tab. Configure screen has the followings t abs. •[ Device Default s ] t ab: Select inches or millimeter s as the unit of measurement fo r page sizes,[...]

7-20 System Menu and Client Tool > Default Settings on the PC (Client Tool) Scan Destina tion Settings Configure the Scan Destination settings on [ Scan Destinatio n ] of the [ Device ] tab. IMPORT ANT T o reflect se ttings in the machine, the [ Reset ] key on the operat ion p anel of the machin e needs to be pressed. NOTE Scan, Print Box, and d[...]

7-21 System Menu and Client Tool > Default Settings on the PC (Client Tool) Item Descripti on Resolution Select finen ess of scanning resolution. Va l u e : NOTE [400×400 dpi] and [600×600 dpi] can be set on ly if [Monochrome] is set for Scan color . Reverse image When this is selected, the image color reverse s. File name Assign a document na[...]

7-22 System Menu and Client Tool > Default Settings on the PC (Client Tool) Item Descripti on Destination fold er S pecifie d folder where the scanned image will be saved. T o select the folder , click [ Browse ] to open "Browse for Folder". The default settings are shown belo w: C:Users<user>My Documents (on Windows Vista/Win[...]

7-23 System Menu and Client Tool > Default Settings on the PC (Client Tool) Quic k Scan/TWAIN Settings Configure the Quick Sc an/TW AIN settings on [ Preferences ] or [ Quick Scan Settings ] of the [ Scan ] ta b. TW AIN Settings Item Descripti on Preferences Change the TWAIN scan settings. This setting is effective for Quick Scan only . Quick Sc[...]

7-24 System Menu and Client Tool > Default Settings on the PC (Client Tool) Quick Scan Settings No. Item Descrip tion 7 Original image Select original image type. Va l u e : Te x t , P h o t o , Te x t + P h o t o 8 Destiny Select the densi ty . Va l u e : -3 (Lighter) to 3 (Darker) T o automatically set the densi ty de pending on the density of[...]

7-25 System Menu and Client Tool > Default Settings on the PC (Client Tool) 3 File format settings (The item display ed changes depending on the value specified for File format.) Sep arate files When this is sel ected, scanned data is separated into files page by page. Quality Set the image quality . Increasing the number resu lts in higher qual[...]

7-26 System Menu and Client Tool > Default Settings on the PC (Client Tool) Print Bo x Settings Configure the Print Box settings on [ Print Box Destination ] of the [ Device ] tab. When Client T ool is installed, Print Bo xes 1 to 10 ar e automatically created. IMPORT ANT • When sending a print job from the Client PC via a ne twork, Box, Desti[...]

8-1 8 J ob Accounting This chapter explains the follo wing topics: Overview of Job Accounting .................. ................ ................ .................... ................ .............. ..... ................... .. 8-2 Enabling Job Accounting ................................. ... ............. ................ ................ .......[...]

8-2 Job Accounting > Overview of Job Accounting Ov er view of J ob Accounting Job accounting manage s the copy/print/scan count accumu la ted by individual account s by assigning an ID to each account. T o manage the print job account by us ing the machine as the shared printer T o manage the print job account by using the ma chine as the sh are[...]

8-3 Job Accounting > Enabling Job Accounting Enabling J ob Accounting Enable job accounting. Use the procedure be low . 1 Access job accoun ting setting. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [Admin/Accounting], and press the [ OK ] key . 3 Press the [ ▲ ] or [ ▼ ] key to select [Job [...]

8-4 Job Accounting > Setting an Account Setting an Account Y ou can add, change and delete an account and set the re striction for each account. Adding an Account Up to 10 individual account s can be added. The following entrie s are required. 1 Display the screen. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ][...]

8-5 Job Accounting > Setting an Account 2 Enter the account infor mation. 1 Enter the account name and p ress the [ OK ] key . 2 Enter the account ID and press the [ OK ] key . A new account is added on the Account List. 3 T o apply re striction to the account ID, press the [ ▲ ] or [ ▼ ] key to select [Det ail] and press the [ OK ] key . T [...]

8-6 Job Accounting > Setting an Account R estricting the Use of the Machine This section explains how to restrict the use of the ma chine by account or the number of sheet s available. The items that can be restricted dif fer dep ending on whether [S plit] or [T otal] is selected for Cop y/Print Count on page 8- 12 . • [S plit] selected for Co[...]

8-7 Job Accounting > Setting an Account Editing an Account This changes the registered account information. 1 Display the screen. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [Admin/Accounting], and press the [ OK ] key . 3 Press the [ ▲ ] or [ ▼ ] key to select [Job Acco unt. Set.], and pre[...]

8-8 Job Accounting > Setting an Account Deleting an Account This deletes the account. 1 Display the screen. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [Admin/Accounting], and press the [ OK ] key . 3 Press the [ ▲ ] or [ ▼ ] key to select [Job Acco unt. Set.], and press the [ OK ] key . 4 [...]

8-9 Job Accounting > Setting an Account J ob Accounting w hen Sharing the Printer When using the machine as the shar ed printer , printing from the computer (Client PC) on the netwo rk can be managed with job acco unting by conf iguring job acc ounting for t he computer (Host PC) connec ted to the machine via USB. Settings when Sharing th e Prin[...]

8-10 Job Accounting > Setting an Account 3 Select [ Job accounting ] and [ Prompt for account ID ] on the [ Job Ac counting ] tab. 4 Click the [ OK ] button. NOTE • If [ Prompt for account ID ] is set, the scr een for entering the Account ID ap pears when printing from the Client PC. When printing from the Client PC, refer to Printing When Sha[...]

8-11 Job Accounting > Setting an Account Unkno wn ID J ob This specifies the b ehavior for handling the jobs sent with unknown account I Ds (i.e., unsent IDs). The setting items are as follows. 1 Display the screen. 1 Press the [ St atus/Syste m Menu/Counter ] key . 2 Press the [ ▲ ] or [ ▼ ] key to select [Admin/Accounting], and press the [[...]

8-12 Job Accounting > Configuring Jo b Accounting Configuring J ob Accounting Default Setting Set the default s for job accounting. T o configure the settings, select the item in Default Setting an d press the setting item. For details on e ach function, see the tabl e below . Admin/Accounting Job Account. Set. Default Setting Item Description A[...]

8-13 Job Accounting > Configuring Jo b Accounting Counting the Number of P a ges Printed This counts the num ber of pages printed. Count s are classi fied into T otal Job Accounting and Each Job Accounting. A new count can also be started after resetting the coun t data which was stored for a cert ain period of time. T ot al Accountin g This cou[...]

8-14 Job Accounting > Configuring Jo b Accounting Account. R epor t (Accounting R epor t) The total p ages counted of all relevant account s can be printed as an accou nting report. Reports ha ve different format s depending on how th e co unt of copiers and printers is administer ed. When [Split ] is selected for Managing th e Copy/Printer Coun[...]

8-15 Job Accounting > Us ing Job Accounting Using J ob Accounting This section explains proced ur es while setting job accou nting. Login/Logout If job accounting is enabled, an account ID en try screen appears each time you use th is machine. Use the procedure below to login and logout. Login 1 In the screen below , enter the account ID using t[...]

9-1 9 T r oubleshooting This chapter explains the follo wing topics: Regular Maintenance ... ................ ................ ................ ................. ................... ................ .... ..................... ......... 9-2 Cleaning ................ ................ ................. ................... ................ ............[...]

9-2 Troubleshooting > Regu lar Maintenance R e gular Maintenance Cleaning Clean the machine regularl y to en sure optimum printing quality . Original Cover/Glass Platen Wipe the backside of the original cover , the ins ide of the document processor and the glas s platen with a soft cloth dampened with a lcohol or mild deter gent. Slit Glass When[...]

9-3 Troubleshooting > Regu lar Maintenance T oner Container R eplacement When toner runs low , [T oner is low .] appears in the message display . Make sure you have a new ton er container available for replaceme nt. When the message display disp lays [Add toner .], replace the toner . 1 2 3 CAUTION Do not attempt to incinerate parts whic h conta[...]

9-4 Troubleshooting > Regu lar Maintenance 4 5 6 7 IMPORT ANT Shake the toner cont ainer according to the pr ocedure and place the c onta iner in position.[...]

9-5 Troubleshooting > Regu lar Maintenance 8 9 10 NOTE Return the exhausted toner cont ainer and wa ste toner box to your deale r or service representative. The co llected toner container and wast e toner box will be recycled or disposed in accordance with the relevant re gulations. CLICK![...]

9-6 Troubleshooting > Regu lar Maintenance W aste T oner Bo x R eplacement When replacing the tone r container , repl ace the waste toner box as well. Y ou also need to replace the waste toner box when [W asteT onerBox is full or not installed.] is displayed on the message display . 1 2 3 4 CAUTION Do not attempt to incinerate parts wh ich conta[...]

9-7 Troubleshooting > Regu lar Maintenance 5 6 7 8 NOTE Return the exhausted toner cont ainer and wa ste toner box to your deale r or service representative. The co llected toner container and wast e toner box will be recycled or disposed in accordance with the relevant re gulations.[...]

9-8 Troubleshooting > Tr oubleshooting T r oubleshooting Solving Malfunctions The tabl e below provides general guidelines for pr oblem solving. If a problem occur s with your machine, look into the checkpoint s and perform procedures indicated on the following pages. If the problem pers ists, contact your Service Represen tative. Symptom Checkp[...]

9-9 Troubleshooting > Tr oubleshooting Cannot print. Is the machin e plugged in? P lug the power cord into an AC outlet. ― Is the machine powered on? T urn on the power switch. page 2-8 Is the printer cable connecte d? Connect the correct printer cable securely . page 2-6 Is the machine used as a shared printer? S tart up the Host PC. ― Is t[...]

9-10 Troubleshooting > Tr oubleshooting Copies have a moire pattern (dots grouped together in patterns and not aligned uniformly). Is the original a printed photograph ? Set the orig inal image to [Photo]. pag e 5-14 Black dots appear on the white backgro und when white original is scanned. Is the original cover or the glass platen dirty? Clean [...]

9-11 Troubleshooting > Tr oubleshooting R esponding to Messa ges If a problem has occurred in the machine, yo u will be notified by the following display . •T h e [ Attention ] indicator on the operation p anel is lit or flashing. • An error message ap pears in the message display of the ma chine's operation p anel. If the [ Attention ][...]

9-12 Troubleshooting > Tr oubleshooting E I J L Close the Document processor cover . Is the top cover of the d ocument processor open? Close the document processor cover . — Close the front cover . Is the front cover open? Close the front cover . ― Close the right co ver #. Is there any cover which is open? Close the cover ind icated on the [...]

9-13 Troubleshooting > Tr oubleshooting M N P R Message Display Checkpoints Corrective Actions Reference Page Maximum Number of scanned pages. Is the accept able scanning co unt exceeded? Cannot scan pages any more. The job is canceled. Press the [ OK ] key . ― Memory is full. ― Unable to continue the job as th e memory is used up. Chang e t[...]

9-14 Troubleshooting > Tr oubleshooting S T U Replace all originals and press S t art key . ― Remove originals from the document processor , put them back in their or iginal order , and place them again. Press the [ OK ] key to resume printing. Press the [ Sto p ] key to cancel the job. ― Replace MK. ― Replacement of the parts in the maint[...]

9-15 Troubleshooting > Tr oubleshooting W USB cable was disconnected. Is the USB cable connected? Press the [ OK ] key and connect the USB cable. pag e 2 -7 Is the PC powered on ? Press the [ OK ] key and turn the PC power on. ― Cannot find Client T ool. Press the [ OK ] key and open Client T ool. page 2-18 Message Display Checkpoints Correcti[...]

9-16 Troubleshooting > Tr oubleshooting Clearing P aper Jams If a paper jam occurs, [Paper Jam] appe ars in the message display and the mach ine will stop. This section explains the procedures to remove the jam med paper . Jam Location Detailed p aper jam positions are as follows. After you clear the jam, the machine will warm up again and the e[...]

9-17 Troubleshooting > Tr oubleshooting Cassette 1 Cassettes 2 to 4 Procedures for handling a p aper jam in Cassettes 2, 3, and 4 are all the same. Th is section explains procedure s using Cassette 2 as an example. Multi purpose tray 1 2 NOTE If you cannot rem ove the paper , do no t forc ibly pull it out. Refer to Inside Right Cover 1 on page 9[...]

9-18 Troubleshooting > Tr oubleshooting Inside Right Cover 1 1 2 3 4[...]

9-19 Troubleshooting > Tr oubleshooting Inside Right Covers 2 or 3 Procedures for handling a p aper jam in Right Covers 2 and 3 are all the same. This section explain s procedures using Right Cover 2 as an example. Document Processor 1 2 3 NOTE If the original is difficult to remove, turn the di al (B). The original will scroll out to a position[...]

10-1 10 A ppendix This chapter explains the follo wing topics: Optional Equipment ........... ................. ................... ................ ................ .................... ......... .......... ................... 10-2 Overview of Optional Equipment ....... ............. ... ................. ................ ................ ........[...]

10-2 Appendix > Optiona l Equipment Optional Equipment Ov er view of Optional Equipment The following optional equipmen t is available for the machine. (1) DP-480 (2) DU-480 (1) PLA TEN COVER TYPE H (3) PF-480 (4) Key Counter[...]

10-3 Appendix > Optiona l Equipment (1) DP-480 "Document Proces sor (Reverse Automatic)" PLA TEN COVER TYPE H "Original Cover" Automatically scans originals. Also you can perform duplex copying and sp lit copying. For document processor op eration, refer to Loading Originals in the Document Processor ( Option) on page 5-3 . W[...]

10-4 Appendix > Character Entry Method Char acter Entr y Method This section explains how to enter character s. Using the K eys Char acter s T hat Can be Entered Using the Numeric Ke y s The following t able lists the char acters that can be entered using the numer ic keys. No. Display/Key Descripti on 1 Message Display Displays entered characte[...]

10-5 Appendix > Character Entry Method Entering Symbols Symbols can be ente red. 1 Press the [ # ] key . Displays the symbol list. 2 Press the [ ▲ ( < )] or [ ▼ ( > )] key to move the cursor and select the symbol to be entered. d e f D E F 3 (Repeats from the first character o n the left) 3 (During nu mber entry) g h i G H I 4 (Repeats[...]

10-6 Appendix > Character Entry Method 3 Press the [ OK ] key . The selected symbol is entered. Entering Char acter s Follow the steps sh own below to enter "R&D" for example. 1 Press the [ 7 ] key three times. [r] is entered. 2 Press the [ */. ] key . [r] cha nges to [R]. 3 Press the [ ▼ ( > )] key . The cursor moves to the r[...]

10-7 Appendix > Paper Pa p e r This section expla ins the paper sizes and ty pes that can be used in the paper sou rce. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray , refer to S pecifications on page 10-15 . Basic P aper Specifications This machin e is design ed to print o n standard copy p[...]

10-8 Appendix > Paper Choosing the A ppr opria te P aper This section describes guid elines for choo sing paper . Condition Avoid using paper with ben t corners or that is curled, dirt y , or torn. Do not use p aper that has a rough sur face or paper fiber lint, or that is especially delicate. Use of paper in any of these conditions will not onl[...]

10-9 Appendix > Paper Smoothness The pape r surface should be smooth , but it must be uncoat ed. With p aper that is too smoo th and slippery , several sheets may acciden tally be supplied at once, cau sing jams. Basis We ight In countries that use the metric system, basis weight is the weight in grams of one sheet of p aper one squar e meter in[...]

10-10 Appendix > Paper Other Paper Specifications Porosity : The density of the p aper fibers St iffness : Paper must be stif f enough or it may bu ckle in the machine, causing jams. Curl : Most paper na turally tends to curl af ter the package is opened. Wh en paper passes through the fixing unit , it curls upward slightly . T o deliver flat pr[...]

10-11 Appendix > Paper Special P aper This section describes printing onto special p aper and print media. The following pa per and media can be used. • T ransparencies • Preprinted paper • Bond p aper • Recycled pape r • Thin pa per (from 52 g/m² to 105 g/m² or less) • Letterh ead • Colored pa per • Prepunched p aper • Envel[...]

10-12 Appendix > Paper Label Be sure to feed labels from the m ulti purpose tray . For selecting labels, use e xtreme care so that the adhesive ma y not come in direct cont act with any p art of the machine and that the labels are not easily peeled from the carrier shee t. Adhesives that stick to t he drum or rollers and peeled labels remaining [...]

10-13 Appendix > Paper Hagaki Before loading Hagaki into the multi pur pose tray , fan them and align the edges. If the Hagaki pap er is curled, straigh ten it before loading. Printing onto curled Hagaki may cause jams. Use unfolded Oufukuhagaki (available at post offices). Some Hagaki may still have rough edges developed by a paper cutter on th[...]

10-14 Appendix > Paper Preprinted Paper Preprinted pa per must conform to the specifications listed on page 10-7 . Th e colored ink must be able to with stand the heat of printing. It must be resi stant to silicone oil as well. Do not use pape r with a treated surface such as glossy paper used for calendars. Recycled Paper Recycled paper must co[...]

10-15 Appendix > Specifications Specifica tions Common Functions IMPORT ANT Specif ications are subject to cha nge without notice. Item Description Ty p e Desktop Printing Method Electrophotography by semiconductor laser , single drum system Paper Weight Cassette 64 to 105 g/m² Multi Purpose Tr a y 45 to 160 g/m², 230 g/m² (Cardstock) Paper T[...]

10-16 Appendix > Specifications Cop y Functions Printer Functions Power Source 230 V S pecification Model: 220-240 V 50/60 Hz 6.3 A Options Refer to Optional Equipment on page 10-2 . Item Description Copy S peed feed from Cassette A4/Letter 18 sheets/min A4-R/Letter-R 13 sheets/min A3/Ledger 8 sheets/min B4/Legal 8 sheets/min B5 18 sheets/min B5[...]

10-17 Appendix > Specifications Scanner Functions Document Pr ocessor (R e v er se Automa tic) (Option) Item Description Resolution B/W: 600 dpi, 400 dpi, 300 dpi, 200 dpi Color: 300 dpi, 200 dpi File Format TIFF (MMR/JPEG compression), PDF (M MR/JPEG compression/ high compression), JPEG , BMP Scanning S peed <600 dpi> 1-sided B/W 22 Image[...]

10-18 Appendix > Specifications P aper F eeder (300-sheet) (Option) Duple x Unit (Option) Item Description Paper Supply Meth od Automatic Feedi ng (No. Sheets: 300, 80 g/m²) Paper Size A3, B4, A4, A4-R, B5, B5 -R, A5-R, Ledger , Legal, Oficio II, Letter-R, Letter , S tatement-R, Folio, 8K, 16K, 16K-R, 216 × 340 mm Supported Paper Paper weight:[...]

10-19 Appendix > Glossary Glossar y Auto Form F eed Timeout During data transmission, the machine may sometimes have to wa it until receiving the next dat a. This is the auto form feed timeout. When the preset timeou t passes, the mach in e automatically print s output. However , no output is performed if the last p age has no data to be printed[...]

10-20 Appendix > Glossary S t atus Page The page lists machine conditio ns, such as the memory capacity , total number of print s and scans, and p aper source settings. TW AIN (T echnology Without An Interesting Name) A technical specification for connecting scanners, digit a l cameras, and other image equipm ent to computers. The TW AIN compat [...]

Index-1 Inde x Numerics 2 in 1 Layou t 5-18 Default 7-14 4 in 1 Layou t 5-18 Default 7-14 A Adjustment/M aintenance 7-15 Admin/Accounting Administrator Setting 2- 20 Job Accounting 8-1 Unknown ID Job 8-11 Administrator Setting 2- 20 Auto % Priority 7-14 Auto Detect Original Size 7-7 Auto Error Clear 7-12 Auto Form F eed Timeout 10-19 Auto Panel Res[...]

Index-2 Processor 5-3 Part Names 2-2 dpi 10-19 Drum Refresh 7-15 Duplex 5-14 Duplex Paper Error 7-11 Duplex Unit 2-5 , 10-3 E EcoPrint 5- 21 , 10-19 Default 7-13 Energy Saving Control Function 1-7 Energy Star (ENERG Y STAR®) Program 1-7 Entry File Name 5-24 Envelopes 10-13 Environment 1-3 Error Clear Timer 7-12 Error Handling 7-11 Duplex Paper Err[...]

Index-3 Option Document Processor 10-3 Duplex Unit 10-3 Key Counter 10-3 Original Cover 10-3 Overview 10-2 Paper Feeder (300- sheet) 10-3 Original Auto Detect Original Size 7-7 Custom 7-7 Settings 7-7 Size xiv Original Binding 5- 16 Default 7-14 Original Cover 2-5 , 10-3 Original Eject Table 2-2 Original Image 5-14 Default 7-13 Original Orientation[...]

Index-4 Regarding Trade Names 1-6 Regular Maintenance 9-2 Cleaning 9-2 Toner Container Replacement 9-3 Waste Toner Box Replacement 9-6 Report Accounting Report 8-14 Report Print 7-4 Report Print Menu Map 7-4 Service Stat us 7-4 Status Page 7-4 Resolution 10-16 , 10-1 7 Resource Saving - Paper 1-7 Responding to Messages 9- 11 Right Cover 1 2-3 Right[...]

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First edition 2013.8 2NNGEEN000 T A T riumph-Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Nordersted t Germany[...]