Xerox 32N00467 manual

WorkCentre 41 18 User Guide 32N00467[...]

Prepared and T ranslated by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND © 2006 by Xerox Corporation. All rights reserved. Copyright protection claime d includ es all forms and matter s of copyrighted material and info rmation now allowed by statutory or judicial law or hereinafter granted, includi[...]

Xerox WorkCentre 41 18 User Guide Page i T able of Content s 1 Welcome ........................................................ .............. ...........1-1 Introduction ................ ................. ................................ ............................... 1-2 About This Guide ....... ................. ................ ...............[...]

Page ii Xerox WorkCentre 41 18 User Guide 4 in 1 Control panel ................... ... ... ... .... ... ... ... ............. .... ... ... ... ... .... ... .. 2-9 Installing Drum and Toner Cartridges ............... ................. ............ ....... 2-12 Making Connections............ ................................ ................. ........[...]

Xerox WorkCentre 41 18 User Guide Page iii Create a Mailbox .................... ................ ................ ................ ............. 5-15 Delete a Mailbox ................ .... ... ... ... ... ............. .... ... ... ... .... ... ... ... ... ....... 5-16 Mailbox Procedures ................ ................ ................. ........[...]

Page iv Xerox WorkCentre 41 18 User Guide Clear Memory ................. ... ... ... .... ... ............. ... ... ... .... ... ... ... .... ... ... ... ... ......... 8-9 Clearing the Memory .................... ................ ................ ................ ......... 8-9 Maintenance Tools .... ................. ............ ................. [...]

Xerox WorkCentre 41 18 User Guide Page v Fax Specifications .. ................ ................ ................. ............. ................ ... 11-4 Scanner and Copier Specifications ... ....... ................ ............. ................ 11-5 General Specifications ........ ... .... ... ... ... ... ............. .... ... ... ... .... ...[...]

Page vi Xerox WorkCentre 41 18 User Guide[...]

Xerox WorkCentre 41 18 User Guide Page 1-1 1 W elcome Thank you for choosing the Xerox WorkCentre 41 18 . This product have been desig ned for ease of us e, but to use your machine to its ful lest potential take some time to read the User Guide . ¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 ¾ About This Guide . .[...]

Page 1-2 Xerox WorkCentre 41 18 User Guide Welcome Introduction Xerox WorkCentre 4118 p Hereafter the 41 18p will be referre d to in this documentation as the 2 in 1 model. The 2 in 1 model p rovides digital copying and di rect printing at 17 pages per minute A4 or 18 pages per minute letter as standard. Options available includ e an additional Pap[...]

Xerox WorkCentre 41 18 User Guide Page 1-3 Welcome About This Guide Throughout this User Guide some terms a re used interchangeably: ¾ Paper is synonymous with media. ¾ Document is synonymous with original. ¾ Xerox WorkCentre 41 18 is synonymous with the machine. The following table offers further information about the conventions used within th[...]

Page 1-4 Xerox WorkCentre 41 18 User Guide Welcome Related Information Sources Information avail abl e for the product consists of: -T h i s User Guide -T h e Quick Use Guide -T h e Quick Install Sheets -T h e System Administration Guide - The Xerox website http: //www.xerox.com[...]

Xerox WorkCentre 41 18 User Guide Page 1-5 Welcome Customer Support If you need assistance during or after product installation, please visit the Xerox website for online solutions and support: http://www .xerox.com If you require further assistance, call our exp erts at the Xerox Welcome Center , or contact your local representative. When telephon[...]

Page 1-6 Xerox WorkCentre 41 18 User Guide Welcome Safety Notes Read these safety notes carefully befo re us ing this product to ensure you operate the equipment safely . Y our Xerox product and supplies have been designed and tested to meet stri ct safety requirements. These include safety agency approval , and compliance to established environmen[...]

Xerox WorkCentre 41 18 User Guide Page 1-7 Welcome Operator Accessible Areas This equipment has been designed to restrict operator access to safe areas only . Operator access to hazardous areas is restricted with cove rs or guards which would re quire a tool to remove. Never remove these covers or guards. Maintenance Any operator product mai ntenan[...]

Page 1-8 Xerox WorkCentre 41 18 User Guide Welcome - A wall panel circuit breaker , fuse, or other safety de vice has bee n tripped. - Liquid is spilled into the copier/printer . - The equipment is exposed to water . - Any part of the equipment is damaged. Disconnect Device The power cable is the disconnect device for this equipment. It is attach e[...]

Xerox WorkCentre 41 18 User Guide Page 1-9 Welcome Do Not Do These: ¾ Never use a plug that lacks an earth connection terminal to co nnect the product to an electric al ou tl e t. ¾ Never attempt any maintenance function that is not specifically describe d in this documentation. ¾ This equipment should not be placed in a built -in installation u[...]

Page 1-10 Xerox WorkCentre 41 18 User Guide Welcome If you need additional informati on ab out ozone, please request the Xerox publication Ozone by calling 1-800-828-657 1 in t he United S tates and Canada. In other markets please contact your authorized local deal er o r Service Provider . Consumables S tore all consumables in accordance with the [...]

Xerox WorkCentre 41 18 User Guide Page 1-1 1 Welcome Product Safety Certification This product is certifie d by the following Agency using the Safety standards listed. This product was manufactured under a registered ISO9 001 Quality system. AGENCY ST ANDARD Underwriters Laboratories Inc. UL60950-1st Edition (USA/Canada) ETL SEMKO IEC60950 1strd Ed[...]

Page 1-12 Xerox WorkCentre 41 18 User Guide Welcome Regulatory Information CE Mark The CE mark applied to this product symbolize s Xerox's decla ration of co nformity with the following applicable Directives of the European Uni on as of the dates indicated: January 1, 1995: Council Directive 72/23/EEC amend ed by Council directive 93/68/EEC, a[...]

Xerox WorkCentre 41 18 User Guide Page 1-13 Welcome Data Coupler Information: This equipment complies with Part 68 o f the FCC rules and the requirements adopted by the Administrative Council for T erminal Att achments (ACT A). On the rear of this equipment is a label that contains, among other informa tion, a product identifier in the format US:AA[...]

Page 1-14 Xerox WorkCentre 41 18 User Guide Welcome Repairs to the machine should be made o nly by a Xerox representative or an authorized Xerox service agency . This applies at any time duri ng or after the service warranty period. If unauthorized repair is performed, the remainder of the warranty period is null and void. This equipment must not b[...]

Xerox WorkCentre 41 18 User Guide Page 1-15 Welcome EUROPE Radio Equipment & T elecommunications T erminal Equipment Directive : This Xerox product has been self-certified by Xe rox for pan-European single terminal connection to the a nalogue public switched telephone ne twork (PSTN) in accordance with Directive 1999/5/EC. The product has been [...]

Page 1-16 Xerox WorkCentre 41 18 User Guide Welcome Environment al Compliance USA Energy S tar - As an ENERGY ST AR partner , Xero x Corporation has determined that (the basic configuration of) this product meets the ENERGY ST AR guidelines for energy efficiency . The ENERGY ST AR and ENERGY ST AR MARK are registered Uni ted S tates trademarks. The[...]

Xerox WorkCentre 41 18 User Guide Page 1-17 Welcome Illegal Copies USA Congress, by statute, has forbidden the reproduc tion of the following subjects under certain circumstances. Penalties of fine or impris onment may be impose d on th ose guilty of making such reproductions. ¾ Obligations or Securities of the United S tates Government, such as: [...]

Page 1-18 Xerox WorkCentre 41 18 User Guide Welcome ¾ Certificates of Citizenship or Na turalization. (Foreign Natu raliza tion Certificates may be photographed.) ¾ Passports. (Foreign Passports may be photographed.) ¾ Immigration Papers. ¾ Draft Registration Cards. ¾ Selective Service Inducti on Pape rs that bear any of the following Regi str[...]

Xerox WorkCentre 41 18 User Guide Page 1-19 Welcome ¾ Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the gov ernment of a state other than Canada. ¾ Documents, registers or record s kept by public officials charged with the duty of making or issuing certif ie d copi es th e reof, wh[...]

Page 1-20 Xerox WorkCentre 41 18 User Guide Welcome Product Recycling and Disposal If you are managing the disposal of your Xerox prod uct, please note that the product contains lead, mercury , and other materials whose disposal may be regul ated due to environmental considerations in certain countries or states . The presence of lead and mercury i[...]

Xerox WorkCentre 41 18 User Guide Page 1-21 Welcome North America Xerox operates an equipment takeback and reus e/recycle program. Contact your Xerox sales representative (1-800-ASK-XEROX) to determine wheth er this Xerox product i s part of the program. For more informatio n abou t Xerox environmental programs, visit www .xerox.com/ environment or[...]

Page 1-22 Xerox WorkCentre 41 18 User Guide Welcome[...]

Xerox WorkCentre 41 18 User Guide Page 2-1 2 Getting S t arted Before you start to use your ma chine, there a re a number of tasks to perform. Using the instru cti ons provided in this chapter , unpack and setup your machine. ¾ Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2 ¾ Machine Overview . . . . . . . . . . . . .[...]

Page 2-2 Xerox WorkCentre 41 18 User Guide Getting Started Unp acking z To scan or copy a document, the switch must be in the unlock position. If the machine is not being used for a long period of time, or being moved, push the switch to the lock position ( ). 1 ¾ Remove the shipping tape from the front, back and sides of the machine. Ta p e LCD 2[...]

Xerox WorkCentre 41 18 User Guide Page 2-3 Getting Star ted z The appearance of the power cord and the telephone line cord may vary according to Country. CD Contents User Guide CD ¾ The User Guide provide s detailed information, te chnical sp ecifications and procedural ste p by step instructions on al l the features available. 4 ¾ Ensure the fol[...]

Page 2-4 Xerox WorkCentre 41 18 User Guide Getting Started Drivers CD ¾ This CD contains the print drivers, TW AIN dr iver and ControlCentre software available for your machine. ¾ Print Drivers are available for Windows 98, NT , 2000, ME and XP . Print Drivers are available in PCL5e emulation, PCL6. ¾ The TW AIN Driver is the interface betwe en [...]

Xerox WorkCentre 41 18 User Guide Page 2-5 Getting Star ted CD Installation Insert the appropria te CD into yo ur CD-ROM drive. Use the instru ctio ns below to run the required CD. User Guide CD ¾ The program is designed to Autorun. If this is not enabled doub le-click on the run.exe file on the CD. ¾ Select your preferred language. Drivers CD ¾[...]

Page 2-6 Xerox WorkCentre 41 18 User Guide Getting Started Machine Overview Models and Options WorkCentre 41 18 (2 in 1) W orkCentre 41 18 (4 in 1) Document Feeder Option S tandard Paper T ray 1 & Bypa ss Tr a y S tandard S tandard Digita l Copying S tandard S tandard Direct Printing S tandard S tandard Network Printing Option Option Direct Sc [...]

Xerox WorkCentre 41 18 User Guide Page 2-7 Getting Star ted Component Location Front View: NOTE: The components on each model vary , this picture represents the WorkCentre 41 18 with the optional Paper T ray 2. Document Feeder Document Guides Document Input Tra y Document Output T ray Control P anel Paper Tray 1 Front Cover Paper Guides Scanner Mod[...]

Page 2-8 Xerox WorkCentre 41 18 User Guide Getting Started Rear View: NOTE: The components on each model vary , this picture represents the WorkCentre 41 18, standard configuration. Paper Exit Extension Document Feeder Paper Tray T elephone Con nections AC Power Cord Connector Parallel Connector USB Connector Power Switch Documen t Feeder Connector[...]

Xerox WorkCentre 41 18 User Guide Page 2-9 Getting Star ted Control Panel Overview ITEM DESCRIPTION Lighten/Dar ken Use to adjust the contrast le vel to improve output quality . Reduce/Enla rge Use to adjust copy size from 25% to 400% when using the Document Glass , and 25% to 100% using th e Document Feeder. Display Status Map Numeric Keypad Featu[...]

Page 2-10 Xerox WorkCentre 41 18 User Guide Getting Started 1-2 Sided Use to scan 1 Sided originals and produce 2 Sided output. Collated Use to produce collated ou tput. Original T ype Used to select the type of original being scanned. Color Original Use this option when scanning a color origina l. Resolution Use to adjust the scan resolutio n (4 i[...]

Xerox WorkCentre 41 18 User Guide Page 2-1 1 Getting Star ted Display Displays the current status and the menu prompts and selections. Job Status Use to view the current job status, add pages to jobs in memory and to delete jobs. Machine S tatus Use to access setup menus and customize the machine. Manual Group Use to manual ly enter multiple destin[...]

Page 2-12 Xerox WorkCentre 41 18 User Guide Getting Started Inst alling Drum and T oner Cartridges 1 ¾ Pull the release latch to open the side cover . CAUTION: Ensure the side cover is always op en befo re opening the front cover . 2 ¾ Open the front cover . 3 ¾ If the cartridge locking lever is in the lower position, tu rn the lever upward unti[...]

Xerox WorkCentre 41 18 User Guide Page 2-13 Getting Star ted z Xerox has included a Starter Toner Cartridge. Purchased replacement toner cartridges will yield approximately two times the number of copies. z When the drum or toner cartridge need to be replaced a message displays. 4 ¾ Remove the drum cartridge from its bag and slide it into the mach[...]

Page 2-14 Xerox WorkCentre 41 18 User Guide Getting Started Making Connections Document Feeder Telephone Line (WorkCen tre 4118, 4 in 1 only) z You should use the telephone line cord which is supplied with your machine. If you are replacing it with another vendor’s, it should be AWG #26 or larger tele- communication line cord. 1 ¾ Connect the Do[...]

Xerox WorkCentre 41 18 User Guide Page 2-15 Getting Star ted USB or Parallel Port Cable ) Only connect one of the above cables. If you ar e using a USB cable, you must be running Windows 98, Me, 2000 or XP . When using the USB connection, your machine provides two USB modes; Fast and Slow . Fast is the default mode. Some PC User ’s may experience[...]

Page 2-16 Xerox WorkCentre 41 18 User Guide Getting Started Powering On the Machine 1 ¾ Connect the AC Power Cord to the machine and a power outlet. The power cord must be plugged into a grounded power socket. 2 ¾ Press the ON/OFF switch to the ON ( I ) position. The machine displays ’Warming Up Please W ait...’.[...]

Xerox WorkCentre 41 18 User Guide Page 2-17 Getting Star ted Loading Paper z An additional Paper Tray is available as an option. The instructions for loadi ng both paper trays are the same. 1 ¾ Pull open the Paper T ra y . 2 ¾ Push down on the pressure plate until it locks into position. 3 ¾ Adjust the rear paper guide to the required paper leng[...]

Page 2-18 Xerox WorkCentre 41 18 User Guide Getting Started z If you experience problems with paper feed, turn the paper around and if the problem continues, use the Bypass Tray. 4 ¾ Fan the paper and i nsert it into the tray . If loading Letterhead, ensure the design is face-up and the top edge of the sheet is placed at the right side. 5 Corner s[...]

Xerox WorkCentre 41 18 User Guide Page 2-19 Getting Star ted z When printing from your PC, ensure you select the Paper Source and the correct paper size from your software application. ) Refer to “Machine Setup” starting on page 2-20 to set the correct size for the Paper T ray . For more detailed information abo ut Paper Supply , refer to the C[...]

Page 2-20 Xerox WorkCentre 41 18 User Guide Getting Started Machine Setup Use the following instruction s to customiz e your machine to meet your indi vidua l requirements. ¾ Using the Navigation Keys select [Machine Setup] and press [Enter]. ¾ Using the Navigation Keys select the required set up option and pre s s [Enter]. ¾ Using the “Machin[...]

Xerox WorkCentre 41 18 User Guide Page 2-21 Getting Star ted Machine Setup Options OPTION SETTINGS DESCRIPTION Tr a y 1 S i z e L TR / A4 / LGL / F olio Use to set the default paper size for Tr a y 1 . Paper Size options ar e Letter , A4, Lega l (216 x 356 mm / 8.5 x 14 inch) or Folio. Tr a y 2 S i z e L TR / A4 / LGL / F olio Use to set the defaul[...]

Page 2-22 Xerox WorkCentre 41 18 User Guide Getting Started Alarm Sound On Set to On to enable an alarm sound when an error occurs or a fax communication ends. Off Key Sound On Set to On to enable a sound when any key is pressed. Off Speaker Control Low The speake r can be set to Low , Medium High or Off. Med High Off Language English, French, Germ[...]

Xerox WorkCentre 41 18 User Guide Page 2-23 Getting Star ted Date & Time Enter the current date and time using the Numeric Keypad . Use Clock Mode to set whether the machine uses a 12 or 24 hour clock. Clock Mode 1 2 hour The machine can be configured to displa y time using either a 12-hour or 24-hour format. 24 hour To n e r S a v e On If On ,[...]

Page 2-24 Xerox WorkCentre 41 18 User Guide Getting Started Inst alling Sof tware Installing Drivers Programs for Windows T o use your machine as a printer and scanner in Windows, you must install the MFP driver . Y ou can install some or all the following components: ¾ Printer driver - Use this driver to take full advanta ge of your printer ’s [...]

Xerox WorkCentre 41 18 User Guide Page 2-25 Getting Star ted Macintosh Macintosh 10.3 or later - with Network Kit op tion Linux V arious Linux - with Network Kit option. Installing Driver s in Windows All applications should be closed on yo ur PC before b eginning installation. Installing Xerox Drivers in Mi crosoft Windows XP or Windows 2000 using[...]

Page 2-26 Xerox WorkCentre 41 18 User Guide Getting Started ¾ Choose the appropriate radio button for t he hard ware sele cted and then click [Next]. ¾ Choose the compone nts you want to install and then click [Next]. ¾ The confirmation screen summarize s your selections. Either Cl ick [Back] to reselect or Click [Next] to install your selection[...]

Xerox WorkCentre 41 18 User Guide Page 2-27 Getting Star ted ¾ Plug the USB cable into the WorkCentre 41 18 and connect it to your Personal Computer (PC). ¾ The Hardware Wizard will search for and find the drivers. Follow the on screen instructions. Installing Xerox Drivers in Microsoft Windows XP, 2000, NT or Windows 98/ME using the Parallel por[...]

Page 2-28 Xerox WorkCentre 41 18 User Guide Getting Started ¾ Choose the compone nts you want to install and then click [Next]. ¾ The confirmation screen summarize s your selections. Either Cl ick [Back] to reselect or Click [Next] to install your selections. ¾ Click [Finish]. The driver installation is now complete. 5 6 7[...]

Xerox WorkCentre 41 18 User Guide Page 2-29 Getting Star ted Installing Xerox Drivers in Mi crosoft Windows 98 or Windows Millennium using the USB port ¾ Plug the USB cable into the WorkCentre 41 18 and connect it to your Personal Computer (PC). S tart your PC and switch on the WorkCentre 41 18 . ¾ Insert the Xerox Drivers CD into the CD-ROM driv[...]

Page 2-30 Xerox WorkCentre 41 18 User Guide Getting Started ¾ Again, you must specify the location. Browse to the CD-ROM drive and the Driver folder on the CD. Then click the scan directory a nd then the Win98ME directory and click [OK]. Click [Next] when prompted then click [Finish]. The scan driver for the WorkCentre 41 18 is now loaded. ¾ In M[...]

Xerox WorkCentre 41 18 User Guide Page 2-31 Getting Star ted ¾ Click the port that the printer cable is attached to, in this case USB and click [Next]. ¾ Y ou can type in a name for your new printer or accept the de fault then click [Next]. ¾ Choose [Y es] to print a test p age and click [ Finish]. The WorkCentre 41 18 driver will now be install[...]

Page 2-32 Xerox WorkCentre 41 18 User Guide Getting Started Test Print or Scan T o ensure the WorkCentre 41 18 has been installed correctly a test print or scan should be submitted from the Workstation . Use the following instructions to send a test print or scan. Test Print ¾ Open a document on the Workstation . ¾ Select the Xerox WorkCentre 41 [...]

Xerox WorkCentre 41 18 User Guide Page 3-1 3C o p y Digital copying is avai lable as standard on the Xerox WorkCentre 41 18 . ¾ Copying Procedure . . . . . . . . . . . . . . . . . . . . . . . . 3-2 ¾ Basic Copy Features . . . . . . . . . . . . . . . . . . . . . . . 3-6 ¾ S pecial Copy Features . . . . . . . . . . . . . . . . . . . . . 3-9 ¾ Com[...]

Page 3-2 Xerox WorkCentre 41 18 User Guide Copy Copying Procedure Select Copy Mode Select the Paper Supply z For instructions on loading media, refer to “Loading Paper” on page 4- 2. For full media specifications refer to “Media Specifications” on page 11-7. 1 ¾ Ensure Ready to Copy displays. Ready To Copy 100% 001 Number of Copies Current[...]

Xerox WorkCentre 41 18 User Guide Page 3-3 Copy ) When copying onto a paper size smaller than A4/ Letter , the printed image may be offset and not reproduce correctly , eve n when Auto Fit is selected. Load the Orig inals Document Feeder: (optional on the 2 in 1) L Up to 40 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 -[...]

Page 3-4 Xerox WorkCentre 41 18 User Guide Copy Document Glass: z When using the Document Glass, ensure there are no documents in the Document Feeder. Leaving the Document Feeder open while scanning will affect the image quality and toner consumption. Select the Copy Features z Only those features relevant to the machine configuration will be avail[...]

Xerox WorkCentre 41 18 User Guide Page 3-5 Copy Enter the Quantity z The maximum copy quantity is 999. z You can cancel a copy job while it is copying by pressing the [Stop] key twice. Press Start 5 Numeric Keypad Clear/Clear All ¾ Use the Numeric Keypad to enter the number of copies required. ¾ If necessary , press [Clear/Clear All] to clear the[...]

Page 3-6 Xerox WorkCentre 41 18 User Guide Copy Basic Copy Features There are seven basic Copy features avail able. These feat ures can be selecte d using the feature keys located on the Control Pa nel . Feature Description FEATURE OPTIONS INSTRUCTIONS Lighten/Darken z Use to adjust the contrast for a document containing faint or dark images. 5 Con[...]

Xerox WorkCentre 41 18 User Guide Page 3-7 Copy Clone Use to print multiple images on a single sheet of paper . The number of images produced is determined au tomatica lly based on the original image size. z Only available using the Document Glass, ensure the Document Feeder is empty. ¾ Press [Copy]. ¾ Press [Reduce/Enlarge]. ¾ Using the Navigat[...]

Page 3-8 Xerox WorkCentre 41 18 User Guide Copy Original T ype z Use to select the type of document being scanned. T ext Use for documents containing mostly text. ¾ Press [Copy]. ¾ Press [Original T yp e]. ¾ Use the Navi gation Keys to select the option required and press [Enter]. Mixed Use for documents with mixed text and graphics. Photo Use f[...]

Xerox WorkCentre 41 18 User Guide Page 3-9 Copy S pecial Copy Features The special Cop y features available can be accessed by pressing th e Menu/Exit key an d then selecting Copy Features on th e display . Feature Description FEATURE OPTIONS T O SELECT ID Card Copy z Use to copy both sides of an ID document e.g. a drivers license, onto one side of[...]

Page 3-10 Xerox WorkCentre 41 18 User Guide Copy Edge Erase z Use to ’clean up’ the edges of an original e.g. if it is frayed or has hole punch or staple marks. Off Use to de-activate the feature. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Copy Features] and press [Enter]. ¾ Use the Navi gation Keys to select [Edge Era s e] and[...]

Xerox WorkCentre 41 18 User Guide Page 3-1 1 Copy Book Copy z Use when copying bound documents. If the document is too thick, lift the cover until its hinges are caught by the stopper and then close the cover. Off Use to de-activate the feature. ¾ Use the Document Glass when copying boun d documents. ¾ Press [Menu/Exit]. ¾ Using the Navigation K[...]

Page 3-12 Xerox WorkCentre 41 18 User Guide Copy T r ansparencies z Use to create a single set of transparencies with blank or printed separators. Off Use to de-activate the feature. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Copy Features] and press [Enter]. ¾ Use the Navi gation Keys to select [T ransparencies] and press [Enter].[...]

Xerox WorkCentre 41 18 User Guide Page 3-13 Copy Comp atible Features The following table indicates which features are compatible with other features. It also shows which input area can be used for a feature e.g. the Document Fe eder or Document Glass . Key: O =Compatible X =Incompatible COPY FEATURE Document Feeder or Glass ID Copy Book Copy Creat[...]

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Xerox WorkCentre41 18 User Guide Page 4-1 4 Paper and Other Media There is one Paper T ray and a Bypass T ray as st andard on the Xerox WorkCentre 41 18 . A second Paper T ray is available to purchase as an option. ¾ Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 -2 ¾ Setting the Paper Size . . . . . . . . . . . . . . . .[...]

Page 4-2 Xerox WorkCentre41 18 User Guide Paper and Other Med ia Loading Paper Preparing Paper for Loading Before loading paper into the Paper T rays , fan the edges. This procedure se parates any sheets of paper that are stuck together an d reduces the possibility of paper jams. ) T o avoid unnecessar y paper jams and misfeeds do not remove paper [...]

Xerox WorkCentre41 18 User Guide Page 4-3 Paper and Other Media z If you experience problems with paper feed, turn the paper around and if the problem continues, use the Bypass Tray. 3 ¾ Adjust the rear paper guide to the required paper length. It is preset to A4 or Letter size depending on country . ¾ T o load another size, lift the rear guide o[...]

Page 4-4 Xerox WorkCentre41 18 User Guide Paper and Other Med ia z When printing from your PC, ensure you select the Paper Source and the correct paper size from your software application. ) Use the instructions “Setting the Paper Size” on pa ge 4-8 to set the correct size for the Paper Tr a y. 5 Corner snubbers ¾ Ensure that the paper is posi[...]

Xerox WorkCentre41 18 User Guide Page 4-5 Paper and Other Media Using the Bypass Tray The Bypass T ray is located on the right side of your mach ine. It can be closed when not in use, making the product more compact. Use the Bypass T ray to print transparencies, labels, envelopes or postcard s in addition to making qu ick runs of paper types or siz[...]

Page 4-6 Xerox WorkCentre41 18 User Guide Paper and Other Med ia Loading the Byp ass Tray z Remove any curl on postcards, envelopes, and labels before loading them into the Bypass Tray. z Hold transparencies by the edges and avoid touching the print side. 1 ¾ Lower the Byp ass T ray , located on the right side of the product. ¾ Unfold the Paper S[...]

Xerox WorkCentre41 18 User Guide Page 4-7 Paper and Other Media ) Use the instructions “Setting the Paper Size” on pa ge 4-8 to set the correct size for the Bypass Tr a y. 5 ¾ To s e l e c t t h e Bypass T ray , press the [Paper Supply] key until the Bypass T ray is lit on the S tatus Map . ¾ When t he Bypass T ray is selected the Paper T ype[...]

Page 4-8 Xerox WorkCentre41 18 User Guide Paper and Other Med ia Setting the Paper Size After loading paper in the Paper T rays , you will need to set the default Paper Size . Use the following instructions to set the default Pa per Size for each tray . ¾ Press the [Machine S tatus] key on the Control Panel . ¾ Select [Machine Setup] using the Na[...]

Xerox WorkCentre41 18 User Guide Page 4-9 Paper and Other Media Media S pecifications Media Sizes and Types The table below identifies the media sizes which can be used in the Paper T ray and Bypass Tr a y , and the capacities which can be loaded. L a. Depending on paper thickness, maximum capacity may be reduced. b. Feed one sheet at a time throug[...]

Page 4-10 Xerox WorkCentre41 18 User Guide Paper and Other Med ia When selecting or loading paper , envelopes, or other special me dia please adhere to these guidelines: ¾ Attempting to print on damp, curled, wrinkled, or torn paper can cause paper jams an d poor print quality . ¾ Use only high quality copier grade paper . Avoid paper with emboss[...]

Xerox WorkCentre41 18 User Guide Page 4-1 1 Paper and Other Media ¾ Ensure that there is no exposed adhesive mate rial between labels. Exposed areas can cause labels to peel off during printing, wh ich can cause paper jams. Exposed adhesive can also cause damage to machine components. ¾ Do not feed a sheet of labels through th e machine more than[...]

Page 4-12 Xerox WorkCentre41 18 User Guide Paper and Other Med ia[...]

Xerox WorkCentre 41 18 User Guide Page 5-1 5 Fax (4 in 1 only) The Fax function i s available as standard on the Xerox WorkCentre 41 18 , 4 in 1 only . ¾ Faxing Procedure . . . . . . . . . . . . . . . . . . . . . . . . . 5-2 ¾ Dialing Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6 ¾ Basic Fax Features . . . . . . . . . . . . .[...]

Page 5-2 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Faxing Procedure Load the Orig inals Document Feeder: L Up to 40 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m² (12.5 - 28lb). Sizes range from B5 to Leg al ( 7” x 10” to 8.5” x 14” ). Refer to “Scanner and Co pier Specifications” on page[...]

Xerox WorkCentre 41 18 User Guide Page 5-3 Fax (4 in 1 only) Document Glass: z Ensure no documents are loaded in the Document Feeder when using the Document Glass. Leaving the Document Feeder open while scanning will affect the image quality and toner consumption. z On completion of the job, ensure the Document Feeder is closed. Select the Fax key [...]

Page 5-4 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Select the Fax Features z For more information about the available Fax features, refer to “Basic Fax Features” on page 5-8, and “Special Fa x Features” on page 5-10. Enter the Fax Nu mber z There are several methods available for entering the remote fax number, for more informatio[...]

Xerox WorkCentre 41 18 User Guide Page 5-5 Fax (4 in 1 only) Press Start Job Status 5 ¾ Press [S tart] to begin the Fax job. ¾ If the display shows [Scan Another?] and another original requires scanning, load the next original and select [Y es]. Press [Enter ]. Continue the procedure until all the originals have been scanned. ¾ Select [No] when [...]

Page 5-6 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Dialing Methods There are several methods which can be used to enter a fax number or a group of fax n umber . The following table identifies and explains all the dia ling methods available. DIALING METHOD INSTRUCTIONS Keypad Dialing z Use when entering the remote fax number using the Nume[...]

Xerox WorkCentre 41 18 User Guide Page 5-7 Fax (4 in 1 only) Manual group di aling z Use to manually program a broadcast send to multiple destinations. ¾ Load the originals and select [Fax]. ¾ Press [Manual Group]. The display requests a destination fa x number. ¾ Enter the first fax number and press [Enter]. ¾ ’Another No.?’ displays. Sele[...]

Page 5-8 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Basic Fax Features There are five basic Fax features availa ble. These features ca n be selected using the feature keys located on the Control Panel . Feature Description FEATURE OPTIONS INSTRUCTIONS Lighten/Darken z Use to adjust the contrast for a document containing faint or dark image[...]

Xerox WorkCentre 41 18 User Guide Page 5-9 Fax (4 in 1 only) Color Origin al z Use to scan and send a color original. On Use to scan a color original and send to the remote fax. z The remote fax must have the capability to receive a color fax to use this feature. ¾ Press [Fax]. ¾ Press [Color Original]. ¾ Using the Navigation Keys , select the [[...]

Page 5-10 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) S pecial Fax Features The special Fax features available can be accessed by pressi ng the Menu/Exit key and then selecting Fax Features on the displ ay . Feature Description FEATURE OPTIONS INSTRUCTIONS T oll Save z Use to set a low rate period for sending faxes. Off Use to de-activate t[...]

Xerox WorkCentre 41 18 User Guide Page 5-1 1 Fax (4 in 1 only) Memory Fax z Use to send a fax from memory. No. Used to enter the fax phone number fo r the remote machine. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Fax Features] and press [Enter]. ¾ Select [Memory Fax] and press [Ente r]. ¾ Enter the fax number fo r the remote mach[...]

Page 5-12 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Priority Fax z Use this option to send your fax ahead of reserved operations. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Fax Features] and press [Enter]. ¾ Select [Priority Fax] and press [Enter]. ¾ Enter the fax number using the Numeric Keypad or Speed Dial , and press[...]

Xerox WorkCentre 41 18 User Guide Page 5-13 Fax (4 in 1 only) Delay RX Poll Use to retrieve a document from a remote fax machine at a specified time. ¾ Press [Menu/Exit]. ¾ Using the Navigation Keys select [Fax Features] and press [Enter]. ¾ Select [Polling] and pre ss [Enter]. ¾ Select [Delay RX Poll] and press [Enter]. ¾ Enter the fax number[...]

Page 5-14 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Fax Forwarding This feature sets up the forwarding details for faxes. This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 41 18 . T o configure fax forwarding: ¾ Press the [Machine S tatus] button. ¾ Press or until System Admin T ools is di[...]

Xerox WorkCentre 41 18 User Guide Page 5-15 Fax (4 in 1 only) Mailbox Setup This feature sets up the forwarding details for faxes. This can be set for received and or transmitted faxes and can also print a copy at the WorkCentre 41 18 . Create a Mailbox T o create a mailbox: ¾ Press the [Machine S tatus] button. ¾ Press or until System Admin T oo[...]

Page 5-16 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Delete a Mailbox T o delet e a ma il b ox: ¾ Press the [Machine S tatus] button. ¾ Press or until System Admin T ools is displayed and press [Enter]. If the System Ad min T ool s have been passcode protecte d, ty pe in the password and press [Enter ]. ¾ Press or until Mailbox Setup is[...]

Xerox WorkCentre 41 18 User Guide Page 5-17 Fax (4 in 1 only) Mailbox Procedures These procedures allow you to store a document in a mailbox, delete a d ocument from a mailbox, print a document from a mailbox and to poll a mailbox. Mailboxes a re setup by the System Administrator . Storing Documents in a Mailbox ¾ Using the Navigation Keys select [...]

Page 5-18 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Printing Mailbox Contents ¾ Select [Print] and press [Enter] ¾ Enter the Box Number for the mailbox and press [Enter]. ¾ Enter the Passcode for the mailbox and press [Enter]. The contents of the mailbox are printed and deleted. 1 ¾ Press the [Menu/Exit] key . ¾ Using the Navigation [...]

Xerox WorkCentre 41 18 User Guide Page 5-19 Fax (4 in 1 only) Deleting Mailbox Contents ¾ Select [Delete] and press [Enter]. ¾ Enter the Box Number for the mailbox and press [Enter]. ¾ Enter the Passcode for the mailbox and press [Enter]. The contents of the mailbox are deleted. 1 ¾ Press the [Menu/Exit] key . ¾ Using the Navigation Keys selec[...]

Page 5-20 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Polling from a Mailbox ¾ Select [Poll From] and press [Enter]. ¾ Enter the Box Number to be polled and press [Enter]. Enter the Passcode for the mailbox and press [Enter]. ¾ Enter a remote fax numbe r and press [Enter]. The display shows the current time. ¾ Enter a Sta rt T i m e fo [...]

Xerox WorkCentre 41 18 User Guide Page 5-21 Fax (4 in 1 only) Sending to a Mailbox ¾ Select [Send] and press [Enter]. ¾ Enter the Box Number for where the originals are to be sent, and press [Enter]. ¾ Enter the Passcode for the mailbox and press [Enter]. ¾ Enter a remote fax numbe r and press [Enter]. The display shows the current time. ¾ Ent[...]

Page 5-22 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Fax Setup Options Changing the Fax Setup Options ¾ Using the Navigation Keys select [Fax Setup] and press [Enter]. ¾ Using the Navigation Keys select the required set up option and pre s s [Enter]. ¾ Using the “Fax Setup Options” starting on page 5-23 customize the settings to mee[...]

Xerox WorkCentre 41 18 User Guide Page 5-23 Fax (4 in 1 only) Fax Setup Options The following table lists all the Fax Setup options available and provides a instructions for customizing each setting. In structions for accessing the Fax Set u p options are provided on pag e 5-22 . OPTION SETTINGS DESCRIPTION Lighten/Darken 5 Contrast Settings Use to[...]

Page 5-24 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Speed Dials New ¾ Enter a Speed Dial number using the Numeric Keypad and then press [Enter]. If a number is already stored in the lo cation a message displays. Enter a different Speed Dial number . ¾ Enter the fax number you want to store using the Numeric Keypad and press [Enter]. T o[...]

Xerox WorkCentre 41 18 User Guide Page 5-25 Fax (4 in 1 only) Group Dials New ¾ Enter a Group number between 1 and 200 using the Numeric Keypad and then press [Enter]. If a number is already stored in the lo cation a message displays. ¾ The display asks you to enter a Speed Dial number to add to the Group . Enter the number and then press [Enter][...]

Page 5-26 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only) Auto Reduction On Use to activate the machine perfo rming an automatic reduction for o ver-sized fax jobs. Off Use to de-activate the automatic reduction. Over-sized jobs are printed on two pages. Prefix Dial Up to 5 digits The number entered will be added to the beginning of ea ch fax s[...]

Xerox WorkCentre 41 18 User Guide Page 5-27 Fax (4 in 1 only) Fax Auto T ray Tray 1 Selects the default Paper T ray for Fax jobs. Tray 1 & T ray 2 All Dial Mode To n e Selects the default Dial Mode . Pulse DRPD Mode Set Y ou can receive a call using the Distinctive Ring Pattern Detection (DRPD) feature that enables a user to use a single teleph[...]

Page 5-28 Xerox WorkCentre 41 18 User Guide Fax (4 in 1 only)[...]

Xerox WorkCentre 41 18 User Guide Page 6-1 6P r i n t Direct Printing using a USB or Parallel Port connection is available as st andard on the Xerox WorkCentre 41 18. Networked Printing, including a PostScript driver , is available as an option. ¾ Printing a Document . . . . . . . . . . . . . . . . . . . . . . . 6-2 ¾ Printer Settings . . . . . .[...]

Page 6-2 Xerox WorkCentre 41 18 User Guide Print Printing a Document The Xerox WorkCentre 41 18 supports printing from these operating systems: - Windows XP - Window s 20 00 - Windows NT V4.0 - Windows 98 /Mil lennium Edition - Mac OS10.3 and Linux are supported in the optional N etwork Kit Yo u r Workstation a nd the Xerox WorkCentre 41 18 must be[...]

Xerox WorkCentre 41 18 User Guide Page 6-3 Print Printer Settings Most Windows software applicatio ns allow you to make changes to the p rinter settings. This includes settings th at determine how a print job loo ks such as paper size, p aper orientation, and margins. Settings made in the application to create the document will usual ly override se[...]

Page 6-4 Xerox WorkCentre 41 18 User Guide Print Windows XP ¾ Select File > Print > Properties from within any Windows application. ¾ Select Xerox WorkCentre 41 18 printer from the Printers and Faxes folder , click the right mouse button, then select Printing Preferen ces from the drop-down list.[...]

Xerox WorkCentre 41 18 User Guide Page 6-5 Print PCL Driver When the Printer Properties are displayed, the print job settings can be reviewed and changed. The Properties window consists of six tabs: - Layout - Paper - Image Optio ns - Output Options - W atermark - About If the Printer Properties are accessed through the Printers folder , ad ditiona[...]

Page 6-6 Xerox WorkCentre 41 18 User Guide Print Layout Tab Portrait Use to print across the width of the page, letter style. Rotate 180 Degrees Use to rotate the images 180 degrees. Landscap e Use to print across the length of the page, spreadsheet style. Long Edge Use this option when you require 2 sided output in a Boo k orientation. Short Edge [...]

Xerox WorkCentre 41 18 User Guide Page 6-7 Print Paper Tab Print Quantity Use to select the number of prints required. Ty p e Use to select the type of paper required. Size Use to select the size of paper required from the drop down menu. Source Use to select the require d paper source for the job. Cover Page Use to select the required paper source[...]

Page 6-8 Xerox WorkCentre 41 18 User Guide Print Image Options Tab Image Quality Use to select the Image Quality setting to apply to the job. The options available depend on the resolution selected. Print Quality Mode Use to select the print resolution. 1200 dpi produces the highest quality output, 600 dpi is the lowest. Graphic Op tions Provides a[...]

Xerox WorkCentre 41 18 User Guide Page 6-9 Print Output Options Tab Use Print Fonts If this option is selected the fonts which are resident on the printer will be used for the job. Print Order Use to select a sequence for your print job. Select whether to reverse all pages, print odd pages or print even pages. Collate Select to produce collated out[...]

Page 6-10 Xerox WorkCentre 41 18 User Guide Print Watermark Tab Add, Update and Delete Use these options to create new Wat e rm ar k s , edit Wat er m ar ks or delete a Wat er m ar k . Current Watermarks Wat er m ar ks are background imag es which print on each page. They are useful for adding information su ch as Draft or Confidential, or the name[...]

Xerox WorkCentre 41 18 User Guide Page 6-1 1 Print About Tab The About T ab provides info rmation about the pri nter driver . It provides the program version number and copyright information relating to the prin ter driver . Clicking on this page will connect you to the Xerox website, provided you have access to the Internet .[...]

Page 6-12 Xerox WorkCentre 41 18 User Guide Print[...]

Xerox WorkCentre 41 18 User Guide Page 7-1 7 Scan (4 in 1 only) Direct Scanning using a USB or Parallel Port connection is available as st andard on the Xerox WorkCentre 41 18, 4 in 1. A color scanner is prov ided as standard. ¾ TW AIN Scanner Program . . . . . . . . . . . . . . . . . . . 7-2 ¾ TW AIN Scanning Procedure . . . . . . . . . . . . . [...]

Page 7-2 Xerox WorkCentre 41 18 User Guide Scan (4 in 1 only) TW AIN Scanner Program The Xerox WorkCentre 41 18 TWAIN Scanner program is used to scan images, graphics, photographs, and printed text. Documen ts can be fed from the Docume nt Feeder or placed on the Document Glass . The TWAIN driver is a program for PC printin g that supports Windows [...]

Xerox WorkCentre 41 18 User Guide Page 7-3 Scan (4 in 1 only) TW AIN Scanning Procedure Open the Image Editing Application z For instructions on loading media, refer to “Loading Paper” on page 4- 2. For full media specifications refer to “Media Specifications” on page 11-7. Load the Orig inals Document Feeder: 1 ¾ Open your image editing a[...]

Page 7-4 Xerox WorkCentre 41 18 User Guide Scan (4 in 1 only) z When using the Document Glass, ensure there are no documents in the Document Feeder. Leaving the Document Feeder open while scanning will affect the image quality. L Up to 40 sheets of 80 g/m² (20lb bond) paper can be loaded. Weight ranges from 45 - 105 g/m² (12.5 - 28lb). Sizes rang[...]

Xerox WorkCentre 41 18 User Guide Page 7-5 Scan (4 in 1 only) Select Preview Select Scan Save the Image 4 ¾ Select the [Preview] option on the TW AIN driver window . The image displays on the screen. This gives you the opportunity to select the specific area you wish to scan. ¾ If necessary , drag the selection tool to the area requiring scanning[...]

Page 7-6 Xerox WorkCentre 41 18 User Guide Scan (4 in 1 only) Scanning Using the WIA Driver Y our machine also sup ports the Windows Image Acquisition (WIA) driver for scanni ng images. WIA is one of th e standard components provided by Microsoft ® Wi ndows ® XP an d works with digital cameras and scanners. Unl ike the TW AIN driver , the WIA dri[...]

Xerox WorkCentre 41 18 User Guide Page 7-7 Scan (4 in 1 only) ¾ Enter a picture name, and select a file fo rmat and destination to save the picture. ¾ Follow the on-screen instructions to edit the pi cture after it is copied to your computer . ) If you want to cancel the scan job, press t he Cancel button on the Scanner and Camera Wizard. 6 7[...]

Page 7-8 Xerox WorkCentre 41 18 User Guide Scan (4 in 1 only)[...]

Xerox WorkCentre 41 18 User Guide Page 8-1 8 Machine Administration The Xerox WorkCentre 41 18 can be customized to meet your individual requirements. ¾ Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-2 ¾ ControlCentre . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-4 ¾ Passcode Protection . . . . . . . . . [...]

Page 8-2 Xerox WorkCentre 41 18 User Guide Machine Administration Report s V a rious Reports are available to assist in confirming and monitoring machine activity . Report s can be set up to include specific information, or to print automati cally . Reports Available REPORT DESCRIPTION Fax Phoneb ook This list contains all the numbers currently sto[...]

Xerox WorkCentre 41 18 User Guide Page 8-3 Machine Administration Printing Reports Use the following instructions to print a report. ¾ Using the Navigation Keys select [Reports] and press [Enter]. ¾ Using the Navigation Keys select the required report and press [Enter]. The report is p rocessed and pr inted. 1 ¾ Press the [Machine S tatus] key .[...]

Page 8-4 Xerox WorkCentre 41 18 User Guide Machine Administration ControlCentre ControlCentre is software available for the Xerox WorkCentre 41 18 which enables Fax and Print options and features to be setup and viewed remotely us ing a PC. This tool also enables firmware upgrades. After setting up Fax options, creating phonebooks or setting Print [...]

Xerox WorkCentre 41 18 User Guide Page 8-5 Machine Administration Phonebook Tab (4 in 1 only) Click on the [Phonebook] tab to create an d edit phonebook entries for use with Fax . Firmware Update Tab Click on the [Firmware Update] tab to update the firmware of the machine. z This feature should be used by System Administrator only. For further info[...]

Page 8-6 Xerox WorkCentre 41 18 User Guide Machine Administration Printer Tab Click on the [Printer] tab to set default print o ptions. PCL Button Click on the [PCL] button on the Printer tab to set options for PCL pri nting.[...]

Xerox WorkCentre 41 18 User Guide Page 8-7 Machine Administration Passcode Protection System Administration functions can be restrict ed to individ ual use rs by requiring that a passcode be entered before access to the functions can be granted. Enable Passco de Protect ion ¾ Press the [Machine S tatus] key . ¾ Using the Navigation Keys select [S[...]

Page 8-8 Xerox WorkCentre 41 18 User Guide Machine Administration ¾ T o protect more Functions select [Y es], press [Enter] and repeat steps 4 and 5. T o end, select [Done] and ente r the passcode. ¾ If you enabled Passcode Protection , refer to “Change the Passcode” starting on page 8-8 to enter the new p asscode. Change the Passcode This pr[...]

Xerox WorkCentre 41 18 User Guide Page 8-9 Machine Administration Clear Memory This tool is provided to let you clear the data from selected areas of memory . For Fax , you can clear the phonebook and both rece ive and transmit history data. Clearing the Memory ¾ Press the [Machine S tatus] key . ¾ Using the Navigation Keys select [System Admin T[...]

Page 8-10 Xerox WorkCentre 41 18 User Guide Machine Administration Maintenance T ools A number of maintenance tools are provided in System Admin T ools : - Serial Number - Notify T oner Low - New Drum - Clean Drum - Billing Counters ) These tools can also be accessed using Xerox C entreWare, refer to the System Administration Guide for more informa[...]

Xerox WorkCentre 41 18 User Guide Page 8-1 1 Machine Administration Notify Toner Low If the Notify T oner option is set to On , when the toner cartridge nee ds to be replaced, the machine automatically send s a fax to the service company or the dealer to notify them that the machine requires a new ton er cartridge. This feature will be activa ted o[...]

Page 8-12 Xerox WorkCentre 41 18 User Guide Machine Administration Clean Drum If streaks or spots appear on the prints, the drum cartrid ge may require cleaning. Ensure that paper is loaded prior to selecting this option. ¾ Press the [Machine S tatus] button. ¾ Using the Navigation Keys select [System Admin T ools] and press [Enter]. ¾ If the Sy[...]

Xerox WorkCentre 41 18 User Guide Page 8-13 Machine Administration Enabling or Disabling Auxiliary Access Auxiliary Access is available as an option. It allows a foreign interface board to be reco gnized. Use these instructions to enable or disable Auxiliary Access : ¾ Using the Navigation Keys select [System Admin T ools] and press [Enter]. ¾ If[...]

Page 8-14 Xerox WorkCentre 41 18 User Guide Machine Administration[...]

Xerox WorkCentre 41 18 User Guide Page 9-1 9 Maintenance Performing the maintenance ta sks enables your machine to continue running at optimum pe rformance. Instructions are provided in this chapter for a ll the maintenance tasks required. ¾ Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-2 ¾ Ordering Supplies . . . . .[...]

Page 9-2 Xerox WorkCentre 41 18 User Guide Maintenance Cleaning Cleaning the Document Glass an d Constant Velocity Tran sport (CVT) Glass Keeping the Document Glass clean helps ensure the be st po ssible output. It i s recommended that the Document Glass is cleaned at the start of each day and during the day as needed. The Constant V elocity Transp[...]

Xerox WorkCentre 41 18 User Guide Page 9-3 Maintenance Control Panel and LCD Regular cleaning keeps the Control Pane l and LCD free from dust and dirt. T o remove fing er prints and smudges, clean the Control Panel and LCD screen with a soft, lint-free cloth, lightly dampened with water . Outside Areas of the Machine Use a cloth moistened with wate[...]

Page 9-4 Xerox WorkCentre 41 18 User Guide Maintenance Ordering Supplies The T o ner Cartridge and the Drum Cartridge are available as custome r replacea ble units. The customer replaceable unit part numb ers are listed belo w: T o obtain supplies, contact your local Xerox representative, giving the company name, the product number and the machine [...]

Xerox WorkCentre 41 18 User Guide Page 9-5 Maintenance Customer Replaceable Unit s Toner Cartridge Expected Cartridge Life The life of the toner ca rtridge depends on the amoun t of toner used in each printed job. For instance, when printing a typ ical business letter with about 5% page coverage, expect a toner cartridge life of approxima tely 8,00[...]

Page 9-6 Xerox WorkCentre 41 18 User Guide Maintenance z If the toner gets on clothing, wipe it off with a dry cloth and wash clothing in cold water. Hot water sets toner into fabric. 2 ¾ Open the front cover . 3 ¾ T urn the cartridge locki ng lever upwards to release the toner cartridge. 4 To Re-distribute the Toner: ¾ Pull out the toner cartri[...]

Xerox WorkCentre 41 18 User Guide Page 9-7 Maintenance Setting the Product to Send Toner Low In formation If the Notify T oner menu option is set to On , when the toner cartridge needs to be replaced, the machine auto matically sends a fax to the serv ice company or the dealer to notify them th at the machine requires a new toner cartridge. This fe[...]

Page 9-8 Xerox WorkCentre 41 18 User Guide Maintenance Drum Cartridge The Drum Cartridge requ ires replacement when the drum life warning is displayed , after approximately 20,000 copies. If streaks or spots are being experienced on the prints there is an opti on for cleaning th e drum. ) For instructions on Cleaning the Drum, re fer to “ Mainten[...]

Xerox WorkCentre 41 18 User Guide Page 9-9 Maintenance z The toner cartridge must be removed to replace the drum cartridge. 3 ¾ T urn the cartridge locki ng lever upwards to release the toner cartridge. 4 ¾ Pull out the used drum cartridge. 5 ¾ Unpack the new drum cartridge and slide it in place, making sure not to touch the surface of the drum.[...]

Page 9-10 Xerox WorkCentre 41 18 User Guide Maintenance ) If the counter is not reset, ‘Drum Warning’ may appear before the new drum r eaches its maximum life. T o reset the counter manually refer to the “Maintenance T ools” on page 8-10. 6 ¾ Reinstall the toner cartridge, then lock the lever . ¾ Close the front cover a nd the side cover [...]

Xerox WorkCentre 41 18 User Guide Page 10-1 10 T roubleshooting If a problem occurs on your machine, the in structions in this chapter will enable you to identify and clear the fault, or locate further assist ance. ¾ General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2 ¾ Fault Clearance . . . . . . . . . . . . . . . . . . [...]

Page 10-2 Xerox WorkCent re 41 18 User Gu ide Troubles hooting General A variety of situations can affe ct the quality of the output. For optimal p erformanc e, ensure the following guide lines are followed : ¾ Do not position the machine in direct sunlight or near a heat source such as a radiator . ¾ Avoid sudden changes in the environment surro[...]

Xerox WorkCentre 41 18 User Guide Page 10-3 Troubleshooting Fault Clearance When a fault occurs, check the S tatus Map on the Control Panel . A red flashing LED identifies the problem area:- Sta t u s M a p Document Jams If a document ja ms while it is feedin g through the Docu ment Feeder , ‘Document Jam’ displays and the Document Jam LED on t[...]

Page 10-4 Xerox WorkCent re 41 18 User Gu ide Troubles hooting Exit Misfeed 2 ¾ Pull the document gently to the right and out of the Document Feeder . ¾ Close the Document F eeder top cover . ¾ Feed the documents back into the Document Feede r . 1 ¾ Open the Document Feede r and turn the roller knob to remove the misfed documents from the exit [...]

Xerox WorkCentre 41 18 User Guide Page 10-5 Troubleshooting Roller Misfeed 1 ¾ Open the Document Feede r . ¾ T urn the release kn ob to enab le easy removal of the misfed document from the exit area. Carefully p ull the docume nt to the right using both hands. 2 ¾ Close the Document F eeder and reload the documents.[...]

Page 10-6 Xerox WorkCent re 41 18 User Gu ide Troubles hooting Paper Jams If paper jams occur , ‘Paper Jam’ displays and the Paper Jam or Paper T ray LED on the S tatus Map flashes to indicate the problem area. Follo w the steps below to clear the jam. T o avoid tearing paper , pull the jammed paper out gently and slowly . Paper Feed Area If th[...]

Xerox WorkCentre 41 18 User Guide Page 10-7 Troubleshooting Paper Exit Area If the paper is jammed in the exit area, ’Paper Jam 2’ displays. 4 ¾ Close the cover . ¾ Insert the paper tray . Lower the rear part of the tray to align the rear edge with the corresponding slot in the machine, then in se rt it completely . 1 ¾ Pull the Release Leve[...]

Page 10-8 Xerox WorkCent re 41 18 User Gu ide Troubles hooting 3 ¾ Tu r n t h e Jam Remove Lever in the direction of the arro w to move the paper to the exit area. ¾ Gently pull the paper out through the exit area. 4 ¾ Push the Fuser Lever up. 5 ¾ Tu r n t h e Jam Remove Lever back to the origina l position. ¾ Close the front cover a nd side c[...]

Xerox WorkCentre 41 18 User Guide Page 10-9 Troubleshooting 2 Sided Jam If a paper jam occurs in the 2 Sided module, ’Duplex Jam’ displays and the Paper Jam LED on the Sta t u s M a p flashes. Bypass Tray Jam If you try to print us ing the Bypass T ray and the machine does not detect paper due to no paper or improper paper loading, ’Bypass Ja[...]

Page 10-10 Xerox WorkCentre 41 18 User Guide Troubles hooting Customer Support If a fault cannot be resolved by following the LCD instructions, check th e troubleshooting tables in the next section - they may help to solve the problem quickly . If you need further assistance or info rmati on, please visit the Xerox websi te for online solutions and[...]

Xerox WorkCentre 41 18 User Guide Page 10-1 1 Troubleshooting LCD Error Messages If an abnormal condition arises in the machine or an inco rrect operation is performed, a message indicating the n ature of the error is displayed. If this happens, take the corrective action listed in the following table. DISPLAY MEANING SOLUTION Bypass Jam T he machi[...]

Page 10-12 Xerox WorkCentre 41 18 User Guide Troubles hooting Non-Xerox T oner Cart Y ou have used an unauthorized toner cartridge. Y ou mu st use a Xerox app roved cartridge. Operation Not Assigned The machine has no job to handle. Line Busy T he remote fa x did not answer . T ry again. Contact recipient to ensure remote machine is functioning cor[...]

Xerox WorkCentre 41 18 User Guide Page 10-13 Troubleshooting No. Not Assigned The Speed Dial location has no number assigned. No Paper The recording paper in the paper tray has run out. Load the recording paper in the Paper T ray . RX T ray Full Paper is overst acked in the output bin. Remove paper . Paper Jam 0 Paper has jammed in the paper feedin[...]

Page 10-14 Xerox WorkCentre 41 18 User Guide Troubles hooting Problem and Solutions Chart s The following chart lists some conditions t hat may occur and the recommended so lutions. Follow the suggested solutions until the problem is corrected. If the problem persists, please call for service. Copying Problems CONDITION SUGGESTED SOLUTION The LCD d[...]

Xerox WorkCentre 41 18 User Guide Page 10-15 Troubleshooting Printing Problems Frequent copy paper jams Fan the stack of paper , then tu rn it over in the tray . Replace paper in paper tray with a fresh supp ly . Check/ad just paper guides. Ensure that the paper is the proper paper weight 80 g/m² (20 lb) bond paper is recommended. Check for copy p[...]

Page 10-16 Xerox WorkCentre 41 18 User Guide Troubles hooting Half of the page is blank T he page layout is too complex. Reduce the resolution setting from 600 dpi to 300 dpi. Install more RAM in the computer . The page orientation may be incorrect. Change the page orientation in the printer setup dialog. Printing is too slow The computer parallel [...]

Xerox WorkCentre 41 18 User Guide Page 10-17 Troubleshooting Faxing Problems Solution Chart Faded grap hi cs T oner may be low . Remove the T oner Cartridge and shake it gently to distribute the toner evenly . Then reinstall the T oner Cartridge . Ensure that a spare T oner Cartridge is available. PROBLEM SUGGESTED SOLUTION Originals are fed diagon[...]

Page 10-18 Xerox WorkCentre 41 18 User Guide Troubles hooting The received original is printed dark and is illegible or b lack stripes are printed on the original Check with the party sending the original that the original is a clean copy . Check with the party send ing the original tha t the problem i s not due to a fault or operator error at the [...]

Xerox WorkCentre 41 18 User Guide Page 1 1-1 6 1 1 S pecifications Use this chapter to identify the sp ecifications for each function of your machine. ¾ Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1-2 ¾ Printer S pecifications . . . . . . . . . . . . . . . . . . . . . . 1 1-3 ¾ Fax S pecifications . . . . . . . . . .[...]

Page 1 1-2 Xerox WorkCentre 41 18 User Guide Specifications Introduction The Xerox WorkCentre 41 18 adh eres to strict specifications , approvals and certifications. These specifications ar e designed to provid e for the safety of users and to ensure that the machine operates in a fully functional state. Use the specifications listed in this chapte[...]

Xerox WorkCentre 41 18 User Guide Page 1 1-3 Specifications Printer S pecifications ITEM DESCRIPTION Emulation PCL6 Resolution T rue 600 x 600 dpi, 1200 dpi class Printing speed 17 ppm for A4 / 18 ppm for Letter Effective printing width 208 mm (8.2 inches) for letter / legal (216 x 356 mm / 8.5 x 14 inch ) 202 mm (8 inches) for A4[...]

Page 1 1-4 Xerox WorkCentre 41 18 User Guide Specifications Fax S pecifications ITEM DESCRIPTION Applicable line G3 PSTN (Public Switched T elephone Network) Communication St andard ITU G3, Super G3 Resolutions S tandard203 x 98 dpi Fine203 x 196 dpi Super Fine (Fine Photo)300 x 300 dpi Super Fine203 x 392 dpi Super Fine406 x 394 dpi Halftone (Erro[...]

Xerox WorkCentre 41 18 User Guide Page 1 1-5 Specifications Scanner and Copier S pecifications ITEM DESCRIPTION Scanning metho d CCD, Flat-bed Copy speed 17 A4 / 18 Letter C opies Per Minute Scan speed 2.5 msec/line MONO Scan resolu tion 600 x 600 dpi ( Document Glass ) 600 x 300 ( Document Feeder ) Scan mode T rue Color, 250 Gray , Black and whi t[...]

Page 1 1-6 Xerox WorkCentre 41 18 User Guide Specifications General S pecifications ITEM DESCRIPTION Input p aper tray cap acity T ray 1 and Tray 2 (optional): 550 sheet s 80 g/m² (20 lb) Bypass T ray: 100 sheets 80 g/m² (20 lb) Output tray capacity 250 sheets 80 g/m² (20 lb), face down T oner cartridge life 8,000 pages (for S tarter Cartri dge [...]

Xerox WorkCentre 41 18 User Guide Page 1 1-7 Specifications Media S pecifications ITEM DESCRIPTION Paper types available Plain pa per, OHP film, Label, Envelope, Card, Pos tcard Paper Sizes Paper T ype W x L (mm) W x L (I nch) Letter 215.9 x 279 8.5 x 1 1 Legal 215.9 x 355.6 8.5 X 14 JIS B5 182 x 257 7.17 x 10.12 A4 210x 297 8.27 x 1 1.69 Executive[...]

Page 1 1-8 Xerox WorkCentre 41 18 User Guide Specifications L B5 means JIS and ISO Transparency film thickness: 150 µm Paper Label thickness: 140 µm Input Source Source Media T y pes Sizes Th ickness Paper T ray Plain Paper A4, Letter , Legal, Folio 60 ~ 90 g/m² (16lb ~ 24lb) Bypass T ray Plain Paper , Envelope, T ransparency , Label, Cardstock [...]

Xerox WorkCentre 41 18 User Guide Index - 1 Index Index Numerics 2 Sided copy 3-7 A About this guide 1-3 Adding Paper 2-17 Administration Tools Clear Memory 8-9 Maintenance Tools 8-10 Passcode Protection 8-7 Auto Fit copy 3-7 Auto Suppress copy 3-11 Auto Tray Switching 2-10 , 3-2 , 3-8 , 4-5 B Basic Trouble shooting Copier Problems Solution Chart 1[...]

Index - 2 Xero x WorkCentre 41 18 User Guide Index Clone 3-7 collated 3-7 Color Original 3-8 Covers 3-11 Create Booklet 3-12 Edge Erase 3-10 ID Card Copy 3-9 Lighten/Darken 3- 6 Margin Shift 3-10 N Up 3-12 Original Type 3-8 Paper Supply 3-8 Reduce/Enlarg e 3-6 start 3-5 Transparencie s 3-12 Copy Feature selection 3-4 Copy Features 3-6 Copy Mode 3-2[...]

Xerox WorkCentre 41 18 User Guide Index - 3 Index copy 3-9 Information Sources 1-4 Installing ControlCentre 8-4 Installing Drum and Toner Cartridges 2-12 Installing Software 2-24 Introduction 1-2 J Job Status 5-5 K Keypad Dialing 5-6 L LCD Error Me ssages 10-11 Lighten/Darken copy 3-6 fax 5-8 Loading docum en ts 3-3 , 3-4 , 5-2 , 5-3 , 7- 3 , 7-4 L[...]

Index - 4 Xero x WorkCentre 41 18 User Guide Index Printing a Document 6-2 Printing Problems Solution Cha rt 10-15 Printing Procedure 6-2 Priority Fax 5-12 Problem Solving 10-14 Problems Fault Clearance 10-3 General 10-2 Q Quantity 3-5 R Redial 5-7 Reduce/Enlarg e copy 3-6 Regulations 1-6 Related Information Sources 1-4 Replacing the Dr um Cartridg[...]

Xerox WorkCentre 41 18 User Guide Index - 5 Index Solving Problems 10-14 TWAIN 7-3 U Unpacking 2-2 User Interface 2-9 Using ControlCentre 8-4 Using the Document Feeder 3-3 Using the document feeder 5- 2 , 7-3 Using the Document Glass 3-4 Using the document glass 5-3 , 7-4 W Welcome 1-2 Welcome Center 1-5 Canada 1-5 , 10-10 US 1-5 , 10-10 WIA driver[...]

Index - 6 Xero x WorkCentre 41 18 User Guide Index[...]