Xerox Documate 632 manual

DocuMate 632 user’ s guide scanner[...]

DocuMate 632 scanner user’ s guide[...]

Copyright © 2009 Visioneer , Inc. Reproduction, adaptation, or translation without pri or written permission is proh ibited, except as allowed un der the copyright laws. XEROX ® is a trademark of Xerox Corporation in the United S tates and/or other countries and is used under license. DocuMate is a trademark of Xerox Corporation used under li cen[...]

DocuMate 632 Scanner User’s Gui de i T able of Content s Welcome What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Xerox DocuMate 632 Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

ii DocuMate 632 Scanner User’s Guide Scanning with the TWAIN Interface Basic Steps to Open the TWAIN Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 1 To scan with the TWAIN Interfac e: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 1 The Two TWAIN[...]

DocuMate 632 Scanner User’s Gui de 1 We l c o m e Y our new Xerox DocuMate 632 scanner can quickly scan single- sided or double-sided st acks of color and black-and-white documents, up to 8.5 " x 14", and place their images on your computer . What’ s in the Box Before proceeding, check the contents of th e box. If items are missing or[...]

Welcome 2 DocuMate 632 Scan ner User’s Guide The Xerox DocuMate 632 Scanner ADF cover release —Opens the cover on the ADF . Input tray —Holds documents in place. Paper guide on the input tray adjusts to fit the document width. Output tray —Holds documents af ter being scanned through the Automatic Document Feeder (ADF). Paper Stop —Keeps [...]

DocuMate 632 Scanner User’s Gui de 3 Welcome What Y ou Need IBM-comp atible Pentium 4 PC, or AMD equivalent with: • A DVD-RO M drive • An available Universal Serial Bus (USB) port •M i c r o s o f t ® Windows ® operating system: 2000 (Service Pack 4), XP (Service Pack 1 and 2) or V ista • Windows 2000 and XP: Minimum of 512 megabytes (M[...]

Installation 4 DocuMate 632 Scan ner User’s Guide Inst allation Installation is a quick, four-step process: 1. Assemble the scanner 2. Install the so ftware 3. Connect the power supply 4. Connect the USB cable and turn on the po wer Before Y ou Begin Please make sure of the following before you b egin installation: • The information in this gui[...]

DocuMate 632 Scanner User’s Gui de 5 Installation S tep 1: Assemble the Scanner T o assemble the scanner: 1. Remove all shipping t ape from the scanner and from the Paper Tr a y . 2. Slide the tray in so the pins seat into the holes on the ADF . 3. Carefully remove any protective foam from the ADF cover release, then press the release and open th[...]

Installation 6 DocuMate 632 Scan ner User’s Guide 5. Swing the input tray up until it snap s into place. 6. Plug the ADF cable into the ADF port on the back of the scanner . Make sure the cable is plugged in securely . The ADF will not work if the cable is loose or not plugged in. 7. Push the locking tab down to the unlocked position. 8. When you[...]

DocuMate 632 Scanner User’s Gui de 7 Installation S tep 2: Inst all the Software T o install the sof tware: 1. S tart Microsoft Wind ows and make sure no other applications are running. 2. Insert the installat ion DVD into your computer's DVD-ROM drive. The Installation menu au tomatically opens. NOTE: If the DVD does not st art, check the f[...]

Installation 8 DocuMate 632 Scan ner User’s Guide 3. On the Installatio n menu, select Inst all Product s . 4. Make sure the box Scanner Driver is checked. NOTE: The software provid ed with your scanner may dif fer slightly from the list shown in the window .[...]

DocuMate 632 Scanner User’s Gui de 9 Installation 5. Click Inst all Now . The Welcome to t he OneT ouch 4.0 Setup Wizard opens. 6. Click Next . 7. On the Xerox License Agreement windo w , read the license agreement. If you accept the terms, select I Agree then click Next . If you choose not to accept the license agreement, th e installation will [...]

Installation 10 DocuMate 632 Scanner User’s Guide 8. Select the option you want. • Full Inst all (OneT ouch, TW AIN and ISIS) —This is the recommended installation. It installs the One T ouch 4.0 software which provides the necessa ry driver software for the scanner . It also inst alls scanning interfaces for the TW AIN and ISIS drivers. Inst[...]

DocuMate 632 Scanner User’s Gui de 11 Installation 9. Click Next . During inst allation you will see this window asking you to select one of the images for your Color S pace se tting. The Color S pace set ting sets the gamma value for the scanner so scanned items look good on your monitor . Gamma controls the brightness of the mid tones of colors[...]

Installation 12 DocuMate 632 Scanner User’s Guide S tep 3: Connect the Power Supply Connect the power supply and power cord, and plug the power supply into an electrical outlet. T o connect your Xerox Docu Mate 632 scanner: 1. Plug the power supply into the po wer port on the scanner . 2. Plug the power cord into the po wer supply then into a wal[...]

DocuMate 632 Scanner User’s Gui de 13 Installation S tep 4: Connect the USB Cable and T urn on the Power The Xerox DocuMate 632 scanner connect s to any available USB port. Check your computer’s manual for USB port locations. 1. Remove any protective t ape from the USB cable. 2. Plug the USB cable into the USB port on the scanner then into a US[...]

Installation 14 DocuMate 632 Scanner User’s Guide 3. T urn on the po wer switch, located on the ba ck of the scanner to the left of t he power port. The status lig ht comes on and flashes indicating that the scanner is receiving power . If you are using Windows XP Service Pack 2 or Windows Vist a, and have plugged the USB cable into a USB 1.1 p o[...]

DocuMate 632 Scanner User’s Gui de 15 Installation 5. When you’re cert ain that the sof tware has completely loaded, return to the “Complete the inst allation by connectin g your hardware” window . 6. Click OK . Y ou can also click More to see a quick overview ab out accessing and navigating the One T ouch Button Panel. When you’re finish[...]

Installation 16 DocuMate 632 Scanner User’s Guide Additional Applications A v ailable with Y our Scanner Y our scanner includes free, ad ditional applications on the installation DVD. 1. Reinsert the inst allation DVD into the DVD-ROM drive. The Installation menu op ens. The free Adobe Acrobat Reader sof tware is located on the DVD with the User [...]

DocuMate 632 Scanner User’s Gui de 17 Installation 4. At the Installation menu ab ove, click in the boxes of the other software you wa nt to install, and click Inst all Now . Follow the instructions on the screen to inst all each of the additional products. Additional Sof tware About the Sof tware Adobe ® Acrobat ® Reader ® Adobe ® Acrobat ®[...]

Installation 18 DocuMate 632 Scanner User’s Guide V iew the User Guides 1. T o get the documentation for each of the additio nal products, return to the Main Menu window and click Us er Guides . 2. The User Guides window opens. Use this window to view and save the User Guides you want. 3. The User Guides are in Adobe® Acro bat® PDF format. The [...]

DocuMate 632 Scanner User’s Gui de 19 Installation T o view and save the User Guides: 1. Click the name of a User Guide you want to view and it will open in Acrobat Reader . Use the Acrobat Reader Save command to save that User Guide on your computer . 2. Return the User Guides window and repeat the process to open, view , and save all the other [...]

Installation 20 DocuMate 632 Scanner User’s Guide Register Y our Scanner and Check for Up dates Registering your scanner is impor t ant as it provides you with access to our free telephone supp ort service. Registration also gives you free access to so ftware updates for your scanner . T o register your scanner: 1. Right-click on the One T ouch i[...]

DocuMate 632 Scanner User’s Gui de 21 Scanning Scanning If you selected the recommended Full Insta ll option for your scanner ’s driver (see p age 10), then you have several dif ferent scanning options with your Xerox DocuMate 632 scanner . Each method scans equally well, so use the one wit h appropriate options for the item you are scanning. ?[...]

Scanning 22 DocuMate 632 Scanner User’s Guide Load and Scan Document s When you press either the Simplex or Duplex button, documents are scanned using the scan setting s indicated by the LED number . The scanned images are the n sent to a software ap plication (known as the Destination Application) on your computer . 1. Adjust the p aper guide fo[...]

DocuMate 632 Scanner User’s Gui de 23 Scanning 3. Check the LED number to make sure you are using the scan setting you want. T o choose a new scan setting, press the Up or Down Destination Selector buttons. 4. T o scan a one-sided document, press the Simplex button. T o scan a two-sided document, press the Duplex button. A scan progress window op[...]

Scanning 24 DocuMate 632 Scanner User’s Guide Check the Scan Settin gs Before Scanning 1. T o check the scan settings before scanning, click on the One T ouch icon in the Windows Notification Area (at the bottom right corner of the screen). The One T ouch Button Panel opens. Click on the arrows to cycle through to the other buttons. 2. Right-clic[...]

DocuMate 632 Scanner User’s Gui de 25 Scanning Scan from the Flatbed Glass Use the Flatbed glass to scan document s on lighter weight p aper , such as credit card receipt s, or items that cannot be scanned with the Automatic Document Feeder , such as pages in books. T o scan fro m the Flatbed glass: 1. Remove any page s from the Automatic Documen[...]

Scanning 26 DocuMate 632 Scanner User’s Guide Scan from the One T ouch Button Panel Y ou can scan from the One T ouch Button Panel on the screen. 1. Adjust the p aper guide for the width of paper and load the documents with their tops into the Automa tic Document Feeder . For Simplex (one-sided) scans, load t he documents face up . For Duplex (tw[...]

DocuMate 632 Scanner User’s Gui de 27 Scanning Using the One T ouch Button Panel The One T ouch Button Panel is also your on-screen set of controls for the scanner . The One T ouch Button Panel shows information about the scanner and it s settings. 1. T o open the One T ouch Button Panel, click the One T ouch icon. It is located in the Windows No[...]

Scanning 28 DocuMate 632 Scanner User’s Guide 4. T o cycle through the buttons, click the arrows on the right side of the panel. 5. T o close the One T ouch Button Panel, click the close button on the panel. The Default One T ouch Settings on Y our Scanner Based on the recommended full inst all of your scanner driver , your scanner buttons are pr[...]

DocuMate 632 Scanner User’s Gui de 29 Scanning Configuring the One T ouch Buttons Each One T ouch button configuration consists of a Destination Application , a Scan Configuration , and a Document Format . The One T ouch Properties window is where you select t hese three elements for a button. T o open the One T ouch Properties window: 1. Click t[...]

Scanning 30 DocuMate 632 Scanner User’s Guide About the One T ouch Properties Window The One T ouch Properties window is where you can select new settings for the buttons. The One T ouch Properties window also contains specia l scanning features such as scanning and burn to a CD, scanning and converting text directly into an HTML web p age, and s[...]

DocuMate 632 Scanner User’s Gui de 31 Scanning Select Configuration —The list of available scan configuratio ns for the selected button. The configurat ion settings include: scanning mode, resolution (dp i), page size, brightne ss (Br), contrast (Cr), color saturation, hue, and gamma. T o see a selected scan configuration’ s settings, click i[...]

Scanning 32 DocuMate 632 Scanner User’s Guide T o scan from the Flatbed glass using the Simplex button, or the scan buttons in the One T ouch utility , you must first remove any pages from the Automatic Docume nt Feeder . Otherwise, the scanner will sense those p ages, and scan them instead. Options t ab —Displays a window for selecting options[...]

DocuMate 632 Scanner User’s Gui de 33 Scanning Selecting New Settings for a Button For each One T ouch button, you can select a new Destination Application , Scan Configuration , and Document Forma t . T o select new settings for the Scanner B utton: 1. Click the button selection arrows to select the button you want to change. Each button has it [...]

Scanning 34 DocuMate 632 Scanner User’s Guide T o scan in color , select one of the configura tions indicated by the small color icon, such as the Color Document configuration. The scan configuration list is preset for the application you select in the Select Destination list. If you select a dif ferent application, the configurations are fo r th[...]

DocuMate 632 Scanner User’s Gui de 35 Scanning Setting Destination Ap plication Properties The dif ferent types of Destination Applications have various properties that you can select. 1. On the One T ouch Properties window , click a Destination Application. 2. Click the Properties button. A One T ouch 4.0 Link Pro perties dialog box opens for th[...]

Scanning 36 DocuMate 632 Scanner User’s Guide 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applica tions in the group. Always send a file, even when no text was fo und —The scanned file is sent to the OCR reader even if the image does not appear to cont ain text. This could occur if you scanned [...]

DocuMate 632 Scanner User’s Gui de 37 Scanning 8. Click Refre sh on the One T ouch Properties window . 9. Click OK or Apply on the One T ouch Prop erties window . Image Document s Properties These properties apply to OmniPage Pro that yo u received with your scanner , plus Microsoft Paint and other image processing applications. 1. Click in the C[...]

Scanning 38 DocuMate 632 Scanner User’s Guide Storage Properties These properties apply to the De stination Application named T ransfer to S torage. If a CD burner is att ached to your compute r , you also use this dialog box to start the Burn to CD process. See the section “Scan and Burn to a CD” on p age 68. Y ou can also set up multiple co[...]

DocuMate 632 Scanner User’s Gui de 39 Scanning eMail Properties These properties apply to email applications so you can specify the folder for document s that you will attach to an email message . Microsoft Outlook ® will accept direct attachment of document s to a blank email message as soon as scanning is finished, but other email applications[...]

Scanning 40 DocuMate 632 Scanner User’s Guide 4. Select the options for color document h andling. Convert Bitmap s using Screen Resoluti on —Use this option to ensure that an image will fit on the computer ’s screen. When a computer screen is set to a lower resolution, bitma p images with a higher resolution may be too big t o fit on the scre[...]

DocuMate 632 Scanner User’s Gui de 41 Scanning Selecting Page Format Options The Page Format options that you select determin es the file format of the scanned document. App ropriate page format options and file types are available for the type of Destination Application selected for the button. The available options are f or images and text. The[...]

Scanning 42 DocuMate 632 Scanner User’s Guide Because JPEG image files can b e reduced in size, the JPEG format is often used for images on web pages, or if file size might be a problem when electronica lly se nding the files. JPEG files are reduced in size by lowe ring their image quality , and you can select the degree of quality for you r scan[...]

DocuMate 632 Scanner User’s Gui de 43 Scanning T ext Formats Selecting the text format option also select s OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically conv erted to edit able text. See “Scanning with Optical Charact er R[...]

Scanning 44 DocuMate 632 Scanner User’s Guide 3. Choose the file type that you want for the text format. Y our selection of a file type pertains only to the button currently selected on the One T ouch Properties window . Other buttons that have a text option selected as th e Page Format are not affecte d, so you can set the text file type in depe[...]

DocuMate 632 Scanner User’s Gui de 45 Scanning The OCR Options provide a series of se lections for the OCR feature when you scan text. This menu option is only available if you have the One T ouch OmniPage Module or OmniPag e Pro software inst alled on your computer . Refer to the One T ouch OmniPage Mini-Guide on Disc 1 of the installation CD fo[...]

Scanning 46 DocuMate 632 Scanner User’s Guide Selecting Options for a Button The One T ouch Options determine the types of Destination Applications available for a button, as well as the location of the files of your scanned items. T o select options: 1. Open the One T ouch Properties window and click the Options tab. 2. Click the menu arrow and [...]

DocuMate 632 Scanner User’s Gui de 47 Scanning 3. Select button options as describ ed below . Show All Destinations —This option select s all the Destination Application categories. The list of Destina tion Applications available for the selected button will include all the applica tions on your computer that fall into these categories. This is[...]

Scanning 48 DocuMate 632 Scanner User’s Guide 4. After selecting a new category of Destination Applications, click the Multi Function t ab to see which ones are added to the list. Show Progress Wi ndow —Select this option to display the progress window of the document(s) during scann ing. Use enhanced folder browser —Select this option if you[...]

DocuMate 632 Scanner User’s Gui de 49 Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution, brightness, mode (color , black&white, or grayscale), and a number of other settings. Note the lock icon on th e preset configurations. Although you can unlock and edit the preset confi guratio[...]

Scanning 50 DocuMate 632 Scanner User’s Guide 5. Select scan settings for the new scan configuration. Mode —Select a scanning mode: • Black&White to scan in black and white. For example, letters and memos are usua lly scanned in black and white. This scan mode produces the smallest file size. • GrayScale to scan items such as document s[...]

DocuMate 632 Scanner User’s Gui de 51 Scanning Drag the sliders to the right or lef t to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the Black&White mode. 6. If you want to lock the config uration, click the key icon to change it from a key to a lock. 7. Click the Page Settings tab t o selec[...]

Scanning 52 DocuMate 632 Scanner User’s Guide • Duplex —Scan both sides of the pa ge. If this option is not selected, the scanner will scan the front side of the p age only . • Skip Blank Originals —Skips p ages that are completely blank. T ypically you use this option when you will scan a stack of two-sided p ages whic h have a number of[...]

DocuMate 632 Scanner User’s Gui de 53 Scanning 9. Drag the sliders to the lef t and right to change the color settings. As you do, the image changes to show the effe cts of the new settings. Saturation is the strength or purity of a color , hue is the color your eyes see as reflecte d from the image, and gamma controls the brightness of the mid t[...]

Scanning 54 DocuMate 632 Scanner User’s Guide The Device Settings T ab A Device Settings t ab is on the Scan Configurations dialog box when your selected Destinatio n Application sends the scanned image to a printer , fax application, or other device. Y ou use the options on the Device Settings t ab to select settings for the de vice. 1. Click on[...]

DocuMate 632 Scanner User’s Gui de 55 Scanning The Storage Options T ab (Archive) A S torage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as T ransfer to S torage. Y ou use the options on this t ab to select where you want to save your scanned items for storage when scanning with that parti[...]

Scanning 56 DocuMate 632 Scanner User’s Guide folders by type , the default location of scann ed archive documents is at C:Docu ment s and Settings<your user name>My Document sMy One T ouch ArchiveTI FF Document s . 3. If you want to store your archived document s in some other location, click the Browse button to specify the new locat[...]

DocuMate 632 Scanner User’s Gui de 57 Scanning 6. T o help you reme mber which folder it is, give the new configuration a name that ind icates the folder name, such as “S torage for Business Receipts.” 7. Click the Storage Option s tab. 8. Click the Browse button. 9. Select the folder you created fo r storing the scanned documents. If you hav[...]

Scanning 58 DocuMate 632 Scanner User’s Guide 10. Click OK . The selected folder will now be set a s the S torage Location, such as “Business Receipts.” 1 1. Click App ly . The new configuration is now listed as a T ransfer to S torage configuration. 12. Repeat the process to create additional n ew configurations, such as one named “S torag[...]

DocuMate 632 Scanner User’s Gui de 59 Scanning 14. Now click the arrow buttons to select a scanner button for each new configuration. Click Apply to set that button for th at configuration. The following examples show that buttons 7 an d 8 have been set to scan to each of the new configurations. Note that the button names have also been changed t[...]

Scanning 60 DocuMate 632 Scanner User’s Guide Editing or Deleting Scan Configurations T o edit or delete a scan configuration: 1. Open the One T ouch Properties window . 2. Select the scan configuration you want to edit or delete. 3. T o delete the configuration, click the Delete button. NOTE: Y our scanner comes with a number of configurations p[...]

DocuMate 632 Scanner User’s Gui de 61 Scanning 4. T o edit the confi guration, click the Edit button. The Scan Configuration Pro perties dialog box opens for that configuration. Y ou can make changes to a configuratio n, but for the changes to be saved, the configuratio n must first be unlocked. Click the Lock icon to unlock the configuration. Cl[...]

Scanning 62 DocuMate 632 Scanner User’s Guide Configure Before Scan Choosing Configure Before Scan simply opens a scan ning interface when you press or click a scan button. Y ou can then use the interface to ch ange the Resolution, Scan Mode, and other settings. When you scan, the sc anned image will still be sent as the file type and to the same[...]

DocuMate 632 Scanner User’s Gui de 63 Scanning T o Scan Using Configure Before Scan 1. Put the documents in the scanner ’s ADF tray or on the flatbed glass. 2. Click on the button you set to use the Configure Before Scan option. In the example shown on the previous p age, the scanning option 9 has been set to use Configure Before Scan. 3. The B[...]

Scanning 64 DocuMate 632 Scanner User’s Guide Canceling a Configure Before Scan T o cancel a scan after scanning has begun: 1. Click on the Cancel button in the scanning progress window . 2. The following window will ope n aski ng you if you want to cancel the ent ire jo b. • Ye s —scanning stops and all p ages scanned in this batch, up to th[...]

DocuMate 632 Scanner User’s Gui de 65 Scanning Scanning with Optical Ch aracter Recognition (OCR) Optical Character Recogn ition (OCR) converts text and numbers on a scanned p age into editable text a nd numbers. Y ou can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth. The One T ou[...]

Scanning 66 DocuMate 632 Scanner User’s Guide 2. T o scan from the One T ouch Button Panel, click the One T ouch icon in the Windows Notification Area, click the arrows to see Button 6, then click Button 6. Y our scanned p ages appear in the Destination Application with their text ready for editing and other text processing. NOTE: OCR scanning is[...]

DocuMate 632 Scanner User’s Gui de 67 Scanning Scanning with sPDF or nPDF and Searching for T ext Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF converts scanned text into the PDF format with text search and OCR capabilities. n PDF has those same features, plus you can edit the text in an nPDF image if yo[...]

Scanning 68 DocuMate 632 Scanner User’s Guide The settings for the button (button 8 in this example) now show your page format selection. 6. Choose a Scan Configuration. 7. Click OK . 8. Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for th e button. 9. T o search fo r the text, open Adobe [...]

DocuMate 632 Scanner User’s Gui de 69 Scanning T o scan and burn to a CD: 1. Put a blank CD into your computer’s CD Drive. 2. Open the One T ouch Properties window . 3. Using the arrows, choose a button to use for scanning and burning to a CD. 4. Select Burn to CD as the Destination Ap plication. The Burn to CD Destination Application is only a[...]

Scanning 70 DocuMate 632 Scanner User’s Guide 8. Open the One T ouch window and make sure that the Burn to CD Destination Application is still selected and click the Properties button. The One T ouch 4.0 Link Properties window opens. 9. Make sure a blank CD is in the CD burner . 10. Click the Burn to CD button. The CD burner begins and your scann[...]

DocuMate 632 Scanner User’s Gui de 71 Scanning NOTE: When scanning items to burn to a CD, you should always use one of the factory-set default con figurations, or a custom configuration specif ically set up for CD burning. The default configurations are alr eady set up to send the scann ed images to the proper storage location whe re the Windows [...]

Scanning 72 DocuMate 632 Scanner User’s Guide Scanning with Event Forwarding If you want to specify an applicati on to use for scanning at the st art of the process, you can use ev ent forwarding. The scann er will feed in the first p age, but will then stop until you select the application to use. Afte r you select the application, its interface[...]

DocuMate 632 Scanner User’s Gui de 73 Scanning 6. S tart scanning using the button you selected fo r event forwarding. A dialog box opens for you to sele ct the application to use for scanning. 7. Select the application in the box and click OK . Now the application you selected opens and you can continue the scanning from that application’ s TW[...]

Scanning 74 DocuMate 632 Scanner User’s Guide Creating an HTML Web Page from Y our Scanned Documents If you scan a document, whether a single p age or multiple pages, you can have the pa ges converted directly to HTML formatted pages for posting directly to your web site. Those p ages are then viewable by visitors to your web site without the n e[...]

DocuMate 632 Scanner User’s Gui de 75 Scanning 8. Now on the One T ouch Button Panel, click Button 6 (or if you used another button, click it). When scanning is finished, the documen t is first converted to editable text u sing the OCR process, then is converted into an HTML format. Microsoft Inte rnet Explorer then opens showin g your converted [...]

Scanning 76 DocuMate 632 Scanner User’s Guide T ransferring Scanned Document s to Storage With the T ransfer to S torage scanning process, you can scan documents and save the m in a folder in one step. The process is ideal for archiving document s without having to manually save or process them in any other way . If you choose a text format for t[...]

DocuMate 632 Scanner User’s Gui de 77 Scanning T o Use OCR Before T ransfe rring to Storage If the documents you want to transfer to storage are text documents or spreadshe ets, you ca n have them converted by the OCR process prior to being stored. 1. Open the One T ouch Properties window . 2. Using the arrows, choose Button 7, o r any other butt[...]

Scanning 78 DocuMate 632 Scanner User’s Guide T o T ransfer Documents to a Server or Mapped Drive When selecting the storage loca tion for scanned document s, you can select a local folder , or a folder on a server or mapped drive.Y ou select a mapped drive using the Browse button. 1. See “Scanning to Multiple Folders” on page 56 or “T rans[...]

DocuMate 632 Scanner User’s Gui de 79 Scanning 4. Click OK . Now when you scan using T ransfer to S torage as the Destination Application, the document s are stored on the server or mapped drive . Checking the Hardware and Se tting the Lamp Power Saving 1. Right-click on the One T ouch icon and choose Show Hardware from the pop-up menu. Y ou can [...]

Scanning 80 DocuMate 632 Scanner User’s Guide 2. Click the Properties button. Y our scanner has a built-in power saving feature that is set to power down after 15 minutes of idle time. Y ou can change the time before the scanner powers down, from 1 minute to a maximum of 10 hours. 3. Click the arrows for the Lamp timeout setting an d choose a tim[...]

DocuMate 632 Scanner User’s Gui de 81 Scanning with the TWAIN Interface Scanning with the TW AIN Interface In addition to using the One T ouch Button Panel to scan, you can also scan using the TW AIN interf ace. Many applications can use TW AIN for scanning. A Note About Y our Scanner and the TW AIN standard: TW AIN is a widely recognized procedu[...]

Scanning with the TWAIN Interface 82 DocuMate 632 Scanner User’s Guide 2. Use the application’ s command that opens the TW AIN interface. For example, in Microsof t PowerPoint, from the Insert menu, choose Picture then choose From Scanner or Camera . Click the drop-down men u and choose Xerox DocuMate 632 . Then click Custom Insert . Note that [...]

DocuMate 632 Scanner User’s Gui de 83 Scanning with the TWAIN Interface The T wo TW AIN Interface Options When scanning with TW AIN, you have two interface options: • Basic Interface —Use the Basic Interface if you don’t need to make many adjustments to t he image before scanning. Y ou can adjust brightness, contrast, resolution, p age size[...]

Scanning with the TWAIN Interface 84 DocuMate 632 Scanner User’s Guide Scanning from the TW AIN Basic Interface The Basic Interface can sca n a preview of the image so you can adjust its ap pearance before scanning the final imag e. After adjusting the appearance, you click the Scan bu tton on the Basic Interface (not on the scanner) to sca n the[...]

DocuMate 632 Scanner User’s Gui de 85 Scanning with the TWAIN Interface 4. Adjust the Brightness , Contra st , and Resolution until the picture is what you want. Y ou can also change the picture type again, for example, from color to grayscale. 5. When you are satisfied with the preview image, remember to place the document into the ADF again if [...]

Scanning with the TWAIN Interface 86 DocuMate 632 Scanner User’s Guide Scanning from the TW AIN Advanced Interface The Advanced Interface has a wide range of image adjustments for scanning. 1. Open the TW AIN Interface as described in the section “Scanning with the TW AIN Interface” on page 81. 2. If the Basic Interface opens, click the Advan[...]

DocuMate 632 Scanner User’s Gui de 87 Scanning with the TWAIN Interface 4. Click one of the icons to select a configuration. For example, select Color Configurations a nd then select Custom to scan a color item with the preset Custom scan settings. The configuration settings appear as a list. Click the + (plus) sign to see the full list. Click th[...]

Scanning with the TWAIN Interface 88 DocuMate 632 Scanner User’s Guide Adjusting the Image with the Advanced Interface Y ou can adjust the scan settings on the Advanced Interface to produce the best possible image for the document s you’re scanning. T o adjust a setting: 1. On the left side of the Advance d Interface, select a configuration, fo[...]

DocuMate 632 Scanner User’s Gui de 89 Scanning with the TWAIN Interface Adjusting the Resolution Resolution determines the amount of det ail you can see in th e scanned image. The resolutio n setting for a scan is in do ts-per-inch (dpi). The higher t he resolution, the finer the det ails. However , higher dpi settings also t ake longer to scan a[...]

Scanning with the TWAIN Interface 90 DocuMate 632 Scanner User’s Guide The resolution p anel also includes an advanced setting for Moire patterns. Moire patterns are wavy , rippled lines that sometimes appear on the scanned images of p hotographs or illustrations, particularly newspaper and magazin e illustrations. T o scan the image and limit or[...]

DocuMate 632 Scanner User’s Gui de 91 Scanning with the TWAIN Interface Adjusting Gamma, Satu ration, and Color Hue If you’re using the Color Configur ation to scan, you can adjust a group of color settings. Gamma con trols the brightness of the color midtones. Saturation is th e strength or purity of a color and hue is the color your eyes see [...]

Scanning with the TWAIN Interface 92 DocuMate 632 Scanner User’s Guide Adjusting Input Size Y ou can scan document s up to 8.5" x 14", but you can select other scan sizes, or adjust the input size to scan only specific section s of an image. For example, if you’r e scanning a photograph and want to focus on one section, adjusting the [...]

DocuMate 632 Scanner User’s Gui de 93 Scanning with the TWAIN Interface The following figure shows an example of a ma nually selected area. Y ou can now move or resize the outline to select the specif ic area you want to scan. 2. T o move the dotted outline, put the pointer in the selected area and drag the mouse. 3. T o resize the selected area,[...]

Scanning with the TWAIN Interface 94 DocuMate 632 Scanner User’s Guide T o set the ruler units: 1. Click the Ruler Units button . The ruler unit s across the top and down the side of the window cycle through centimeters, inches, and pixels. The Scan Info Box The following figure shows the information on the Scan Info box: Location of the top left[...]

DocuMate 632 Scanner User’s Gui de 95 Scanning with the TWAIN Interface Creating a New Advan ced Interface Profile Y ou cannot change the settings of the preset profiles in the Advanced Interface. Howe ver you can create new profiles and save them for future use. T o create a new profile: 1. On the Advanced Interface , select one of the preset pr[...]

Scanning with the TWAIN Interface 96 DocuMate 632 Scanner User’s Guide Display the Device Configuration 1. Click the Device Configuration button. The Device configuration windo w opens and shows the information about your scanner . See the section “Checking the Hardware and Setting the Lamp Power Saving” on page 7 9 for more information about[...]

DocuMate 632 Scanner User’s Gui de 97 Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP an d Windows Vi sta include their own scanning interface - known as Windows Image Acquisit ion (WIA) - for acquiring images from scanners, dig ital cameras, and othe r digital devices. This section shows how to use Mi crosof [...]

Scanning with the WIA Interface 98 DocuMate 632 Scanner User’s Guide 3. The Scan using Xerox DocuMate 632 windo w opens. Use this window to select scanning options and st art the scan process. 4. From the Paper Source drop-down list, choo se Document Feeder to scan from the Automatic Docu ment Feeder , or Flatbed to scan a from the Flatbed gla ss[...]

DocuMate 632 Scanner User’s Gui de 99 Scanning with the WIA Interface 9. The scanned image will appear in Microsoft Paint (or othe r WIA application you’re usin g . Fine T uning Y our Scans Y ou can select new settings before you scan an item to fine tune exactly how you want to scan a p articular item. T o select the scanner setti ngs before y[...]

Scanning with the WIA Interface 100 DocuMate 632 Scanner User’s Guide 1. On the scan window , click Adjust the quality of the scanned picture . The Advanced Properties dialog box opens. 2. Select the options for scanning. Brightness and Contrast —Drag the sliders to the right o r left to adjust the brightness and cont rast of the scanned image.[...]

DocuMate 632 Scanner User’s Gui de 101 Scanning with the ISIS Interfac e Scanning with the ISIS Interface Y ou can use the ISIS interface from QuickScan or any other application that will access the ISIS d river . Note that the ISIS interface for each application varies dependin g on the application, please refer to that sof tware application’s[...]

Maintenance 102 DocuMate 632 Scanner User’s Guide Maintenance This section cont ains information on maintenance , troubleshooting, uninstalling, scanne r specifications, and spare p arts. Cleaning the Scanner Regular maintenance of you r scanner can help to ensure continual optimal performan ce. Cleaning the ADF: Y ou may need to clean the ADF fe[...]

DocuMate 632 Scanner User’s Gui de 103 Maintenance 4. Wipe the ADF pad from top to bottom. Be careful not to snag the swab on the springs on eith er side of the pad. 5. Close the cover when you’re finished. Cleaning the Flat bed Scanner Glass Scanning items that have excessive amount s of dirt or dust may dirty the glass. T o ensure the best qu[...]

Maintenance 104 DocuMate 632 Scanner User’s Guide Clearing Paper Jams If your scanner stop s scanning due to a paper jam in t he Automatic Document Feeder , a warning dialog box opens after a f ew moments. T o clear a paper jam: 1. Press the ADF cover release on the top of the scanner body to open the Automatic Document Feeder c over . 2. Remove [...]

DocuMate 632 Scanner User’s Gui de 105 Maintenance Replacing the ADF Pad Assembly The ADF pad may wear out and is designed to be a user- replaceable pa rt. Problems with do cuments feeding into the ADF is an indication that the p ad is wearing out. See the “Xerox DocuMate 632 Scanner Parts List” on p age 1 17 for ordering information. T o rep[...]

Maintenance 106 DocuMate 632 Scanner User’s Guide Replacing the Roller Assembly After extended use , the roller may wear out and will need to b e replaced. It is a user-replaceable p art and can be ordered. See the section “Xerox DocuMate 632 Scanner Part s List” on page 1 17 for the part number . A worn roller can cause docu ments to feed in[...]

DocuMate 632 Scanner User’s Gui de 107 Maintenance 2. T o remove the roller , push the lock flange down to unlo ck it. The roller will now be loose and can be remove d from its channel. 3. Holding the right hand side of t he roller , gently pull it down and away from its channel. 4. Now angle the lef t side of the roller assembly out and away fro[...]

Maintenance 108 DocuMate 632 Scanner User’s Guide T o Replace the roller assembly: 1. Hold the roller by it s right hand side and slid e the left h and side into its housing. Make sure the small wheel on the lef t end of the roller seats prope rly into its hou sing. 2. Angle the roller up and into its channel. Make sure the wheel on the left han [...]

DocuMate 632 Scanner User’s Gui de 109 Maintenance T roubleshooting In addition to the troubleshooting informatio n contained in this section, please see the Readme file on yo ur installation CD. The Readme file contains additio nal information that may help you diagnose problems with the scanner . If you try the troubleshooting proc edures descr[...]

Maintenance 110 DocuMate 632 Scanner User’s Guide page 1 14, but in S tep 3, instead of uninstalling One T ouch 4.0, uninstall the oth er scanner ’s driver programs. Af ter uninst alling the other scanner ’s driver programs, uninst all One T ouch 4.0 using the steps on p age 1 14, then reinstall it using the step s on p age 7. Problem: The p [...]

DocuMate 632 Scanner User’s Gui de 111 Maintenance Problem: The scans from th e ADF are always crooked. What do I need to do to get the scans straight? Make sure to align the pa per guides to the edges of the p aper . If you are scanning small items that are sma ller than the p aper guides’ minimum adjustment, scan t hese items on the flatbed g[...]

Maintenance 112 DocuMate 632 Scanner User’s Guide S t atus Light T roubleshooting Codes The status lig ht indicates the current state of t he scanner . A green status light indicates the norma l state of the scanner . A red st atus light indicates that there is a hardware issue. Descriptions of the most common patterns a re listed below . Normal [...]

DocuMate 632 Scanner User’s Gui de 113 Maintenance 1 or 6 The scanner does not recognize that the scanning head is in the correct position to start scanning. This usually occurs af ter a paper jam. T urn the scanner of f then back on again. If the problem persist s, turn of f the scanner , re-start the computer , then turn the scanner on. 2 or 3 [...]

Maintenance 114 DocuMate 632 Scanner User’s Guide Uninst alling Y our Scanner T o uninstall the Xerox DocuMate 632 scanner , remove the One T ouch 4.0 driver and modules, and any other scanning software provided with the scanner . Uninst alling the Scanner and One T ouch Sof tware 1. On the Windows t askbar , click Star t , point to Settings , th[...]

DocuMate 632 Scanner User’s Gui de 115 Maintenance Inst all Another Driver Before you can inst all another driver for your scanner , you must remove the currently installed dr iver first. Then the new drive r can be installed. 1. Uninstall the One T ouch 4.0 driver . a. Open the Windows Control Panel. b. Windows 2000 and Windows XP: Double-click [...]

Maintenance 116 DocuMate 632 Scanner User’s Guide Xerox DocuMate 632 Scanner S pecifications Optical resolution 600 dpi Bit depth 24-bit color , 8-bit grayscale, 1-bit bitonal (bla ck & white) Maximum item size 8.5” x 14.0” (216 mm x 356 mm) Minimum item size (ADF) 4.5” x 5.5” (1 14 mm x 139 mm) Scan method Automatic Document Feeder ([...]

DocuMate 632 Scanner User’s Gui de 117 Maintenance Xerox DocuMate 632 Scanner Part s List Please use the following p art names and numbers when ordering replacements for your scann er . Part Name Part Number Paper Input T ray 57-0107-000 ADF Pad 57-0109-000 Roller Assembly 57-01 14-000 AC Power Cord 35-0103-000 Power Supply 37-0076-000 Buttons La[...]

Maintenance 118 DocuMate 632 Scanner User’s Guide[...]

DocuMate 632 Scanner User’s Gui de 119 Appendix A Notices It’ s Illegal in the USA Congress, by statute, has forbidden the reproduction of the following subjects under certain circu mstances. Penalties of fine or imprisonment may be imposed on t hose guilty o f making such reproductions. 1. Obligations or Securities of the United S tates Govern[...]

120 DocuMate 632 Scanner User’s Guide 4. Copyrighted material, unless perm ission of the copyright owner has been obtained or the reprodu ction falls within the “fair use” or library reproduction right s provisions of the copyright law . Further information of these pr ovisions may be obt ained from the Copyright Of fice, Library of Congress,[...]

DocuMate 632 Scanner User’s Gui de 121 5. Proclamations, orders, regulations or ap pointments, or no tices thereof (with intent to false ly cause same to purport to have been printed by the Queen’ s Printer for Canada, or t he equivalent printer for a p rovince). 6. Marks, brands, seals, wrappers or de signs used by or on b ehalf of the Governm[...]

122 DocuMate 632 Scanner User’s Guide This equipment has been certified to comply with th e limits for a class B computing device, pursua nt to FCC Rules. In order to maintain compliance with F CC regulations, shielded cables must be used with this equipment. Ope ration with non-approved equipment or unshielded cables is likely to r esult in inte[...]

DocuMate 632 Scanner User’s Gui de 123 If your product is not part o f the Xerox program and you are managing its disposal, please note that the product may contain lead and other materials whose disposal may b e regulated due to environmental con siderations . For recycling and disposal information, cont act your local authorities.[...]

124 DocuMate 632 Scanner User’s Guide[...]

DocuMate 632 Scanner User’s Gui de 125 Index A ADF cleaning 102 ADF pad assembly replace 105 Advanced Interface new profile 95 profile 95 Advanced Properties 100 advanced s ettings 52 Advanced TWAIN Interface 83, 86 adjust settings 88 Apply button 32 Archive button 76 aspect ratio 54 AutoRota te image 54 B Basic TWAIN Interface 83, 84 bit depth 1[...]

Index 126 DocuMate 632 Scanner User’s Guide Image Editors 47 image file 42 image file format 41 image size 92 improvements and se ttings 51 input size 92 installation 4 invert image 51 ISIS 17 ISIS Interface 101 J JPG 41 JPG file size 42 K Kofax VRS 17 L Lamp timeout setting 80 LED number 21, 22, 52 Link Properties 35 locking tab 6 M Microsoft In[...]

DocuMate 632 Scanner User’s Gui de 127 Index OCR 66 status light 14, 15, 10 9 troubleshooti ng codes 112 Sti event forwardin g 47 Storage and CD-R/W 47 Storage Proper ties 38 system require ments 3 T Text Editors 47 text file format 43 Text Formats 43 TIFF 41 Transfer to Storag e 76 troubleshooting 109 TWAIN 62, 73 TWAIN Interface 81, 83 TWAIN st[...]

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