Xerox Phaser 8510 manual

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Copyright © 2007 Xerox Corporatio n. All Rights Reserved. Unp ublished rights res erved under the copyright laws of th e United States. Contents of this publication may not be repr oduce d in any form without permi ssion of Xerox Corporation. Copyright protection claimed includes all f orms of matters of copyrightable materials and information now[...]

Contents Phaser® 8560MFP/8860M FP Multifunction Printer i Contents 1 Printer Features Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2 Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Contents Phaser® 8560MFP/8860M FP Multifunction Printer ii Installing the Printer Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 -10 Available Drivers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10 Windows 2000 or Later. . . . . .[...]

Contents Phaser® 8560MFP/8860M FP Multifunction Printer iii 4C o p y i n g Basic Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2 Adjusting Copying Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4- 3 Basic[...]

Contents Phaser® 8560MFP/8860M FP Multifunction Printer iv Managing Files and Scanning Policies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27 Deleting Image Files from the System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-27 Deleting Image Files from the Xerox Scan Utility . . . .[...]

Contents Phaser® 8560MFP/8860M FP Multifunction Printer v 7 Print Quality Controlling the Quality of Your Prints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Selecting a Print-Quality Mode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2 Adjusting Color . . . . . . . . [...]

Contents Phaser® 8560MFP/8860M FP Multifunction Printer vi Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-27 Control Panel Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9-27 PrintingScout Alerts . . . . . .[...]

Phaser® 8560MFP/8860M FP Multifunction Printer 1-1 This chapter includes: ■ Parts of the Printer on pag e 1-2 ■ Printer Configurations on page 1-6 ■ Control Panel on page 1-10 ■ More Information on page 1-16 Printer Features[...]

Parts of the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 1-2 Parts of the Printer This section includes: ■ Front V ie w on page 1-3 ■ Side V iew on page 1-4 ■ Back V iew on page 1-4 ■ Open V iew on page 1-5[...]

Parts of the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 1-3 Front View Phaser 8560MFP/D Printer and Phaser 8860MFP Printer Phaser 8560MFP/N Printer 1. T r ay 4 (optional) 2. T r ay 3 (optional) 3. Tr a y 2 4. Tr a y 1 5. Output t ra y 6. Exit cov e r 7. Control panel 8. Document feeder 9. Duplex automatic document feeder 10. Interface [...]

Parts of the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 1-4 Side View Back View 1. Maintenance kit 2. Wa s t e t r ay 3. P ower cord connection 4. P ower s witch 5. Scanner cable connection 6. USB connection 7. RJ-11 fa x modem connection 8. Configuration card 9. Ether net 10/100 Base-Tx connection 1. Hard drive 2. RAM slots 3. Stabili[...]

Parts of the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 1-5 Open View 1. Long paper extension 2. Shor t paper stop 3. Exit cov er 4. Ink cov er 5. Scanhead transpor tation lock 4 5 3 2 8860mfp-004 1[...]

Printer Configurations Phaser® 8560MFP/8860M FP Multifunction Printer 1-6 Printer Configurations This section includes: ■ Standard Features on page 1- 6 ■ A vailable Conf igurations on page 1-7 ■ Options on page 1-9 ■ Upgrade on page 1-9 ■ Accessory on page 1-9 ■ Printer and Scan Driv ers on page 1-9 Standard Features Y our Phaser 8560[...]

Printer Configurations Phaser® 8560MFP/8860M FP Multifunction Printer 1-7 A vailable Configurations Phaser 8560MFP Printer Standard System Configurations 8560MFP/N 8560MFP/D 8560MFP/T 8560MFP/X Memor y 512 MB 512 MB 512 MB 1 GB (2x512) Hard Drive Y es Y es Y es Y es Flash Memor y No No No No A utomatic 2-Sided Pr inting No Y es Y es Y es Duplex A [...]

Printer Configurations Phaser® 8560MFP/8860M FP Multifunction Printer 1-8 Phaser 8860MFP Printer Standar d System Configuration 8860MFP Memor y 512 MB Hard Drive Y es Flash Memor y No A utomatic 2-Sided Pr inting Y es Duplex A utomati c Document Feeder Y es 525-Sheet Feeder (T ray 3) Optional* 525-Sheet Feeder (T ray 4) Optional* System car t Opti[...]

Printer Configurations Phaser® 8560MFP/8860M FP Multifunction Printer 1-9 Options Y ou can order additional trays, and memory if these items are not standard on your system. Print the Conf iguration page to see which options are installed on your system. T o print the Conf iguration page, see Information Pages on page 1-14. Additional T rays ■ 5[...]

Control Panel Phaser® 8560MFP/8860M FP Multifunction Printer 1-10 Control Panel This section includes: ■ Control Panel Features on page 1-10 ■ Control Panel Layout on page 1-10 ■ Information Pages on page 1-14 ■ Menu Map on page 1-14 ■ Sample Pages on pag e 1-14 Control Panel Features The control panel: ■ Displays the system’ s oper [...]

Control Panel Phaser® 8560MFP/8860M FP Multifunction Printer 1-11 Left Side of t he Control Panel See also: Copying on page 4-1 Scanning on page 5-1 Fax in g on page 6-1 The left side of the control panel contains the f ollowing cop y , scan, and f ax function buttons and LEDs. A lighted LED indicates the current selection. 1. Color Mode button an[...]

Control Panel Phaser® 8560MFP/8860M FP Multifunction Printer 1-12 Middle of the Control Panel 1. Copy b utton Press to view the Copy men u on the displa y screen. 2. Scan but to n Press to view the Scan menu on the display screen. 3. Print button Press to view the Print menu on the disp la y screen. 4. Fa x button Press to view the Fax menu on the[...]

Control Panel Phaser® 8560MFP/8860M FP Multifunction Printer 1-13 Right Side of the Control Panel 1. Alphanumeric ke ys ■ Press each alphanumeric key se v eral times to cycle through numbers and letters. ■ Press the * and # k eys se veral times to cycle through characters when using speed dial. The cursor advances after one seco nd. 2. Start b[...]

Control Panel Phaser® 8560MFP/8860M FP Multifunction Printer 1-14 Information Pages Y our system comes with a set of information pages to help you obtain the best results from your system. Access these pages from the contro l panel. Print the Menu Map to see where these informati on pages ar e located in the control panel menu structure. For e xam[...]

Control Panel Phaser® 8560MFP/8860M FP Multifunction Printer 1-15 Color Sampler Pages The color sampler p ages are designed to help you select colors t o use in your print jobs. Each sampler page lists either the percentages of c yan , magenta, yellow , and blac k that are used, or the amounts (from 0 to 25 5) of red, green, and blue that are used[...]

More Information Phaser® 8560MFP/8860M FP Multifunction Printer 1-16 More Information This section includes: ■ Resources on page 1-16 ■ Xerox Support Centre on pa ge 1-18 Obtain information regarding your system and its capabilitie s from the follo wing sources. Resources Phaser 8560MFP Printer: Information Source Installation Guide* P a ck ag[...]

More Information Phaser® 8560MFP/8860M FP Multifunction Printer 1-17 Phaser 8860MFP Printer: Information Source Installation Guide* P a ck aged with system Quick Us e Guide* P a ck aged wi th system User Guide (PDF)* www .xero x.com/office/886 0MFPsuppor t Adva nced Features Guide (PDF) www .xero x.com/office/886 0MFPsuppor t Quick Start T utorial[...]

More Information Phaser® 8560MFP/8860M FP Multifunction Printer 1-18 Xerox Support Centre The Xer ox Support Centr e is a utility that is installed during pri nter dri ver installation. It is a v ailable for systems with W indo ws 2000 and la ter or Mac OS X, version 10.3 and higher . The Xer ox Support Centr e icon appears on the desktop for Wind[...]

Phaser® 8560MFP/8860M FP Multifunction Printer 2-1 This chapter includes: ■ Overvie w of Network Setup and Co nfig uration on page 2-2 ■ Setting Up the Network on page 2-3 ■ Configuring the Netw ork Address on page 2-5 ■ Installing the Printer Dri vers on page 2-10 This chapter provides basic information ab out setting up and conn ecting t[...]

Overview of Network Setup and Co nfiguration Phaser® 8560MFP/8860M FP Multifunction Printer 2-2 Over view of Network Setup and Configuration T o set up and configure the network: 1. T urn on the product and the computer . 2. Connect the product to th e network using the recommended hardw are and cables. 3. Conf igure the product’ s network addre[...]

Setting Up the Network Phaser® 8560MFP/8860M FP Multifunction Printer 2-3 Setting Up the Network This section includes: ■ Choosing a Connectio n Method on page 2-3 ■ Connecting via USB on page 2-3 ■ Connecting via Ethern et (Recommended) on page 2-3 Choosing a Connection Method Connect the product via Ethern et or USB. A US B connectio n is [...]

Setting Up the Network Phaser® 8560MFP/8860M FP Multifunction Printer 2-4 Network Connection Depending on your particular setup , the follo wing hardware and cabling is required for Ethernet. ■ If you are co nnecting to o ne computer , an Et hernet RJ-45 crossover cable is required. ■ If you are connecting to one o r more computers with a hub,[...]

Configuring the Network Address Phaser® 8560MFP/8860M FP Multifunction Printer 2-5 Configuring the Network Address This section includes: ■ TCP/IP and IP Addresses on page 2-5 ■ Automatically Setting the Printer’ s IP Address on page 2-5 ■ Dynamic Methods of Setting the Printer’ s IP Address on page 2-6 ■ Manually Setting the Printer?[...]

Configuring the Network Address Phaser® 8560MFP/8860M FP Multifunction Printer 2-6 Dynamic Methods of Setting the Printer’ s IP Address Set the product’ s IP address using any of the following methods. DHCP is enable d by d efault on all Phaser printers. ■ DHCP ■ CentreW are IS ■ AutoIP Enabling DHCP on the Printer V erify that the produ[...]

Configuring the Network Address Phaser® 8560MFP/8860M FP Multifunction Printer 2-7 Changing or Modifying the IP Address Using CentreWare IS CentreW are IS provides a simple interface that enables you to manage, configure, and monitor network ed products from your desk top using an embedded web server . For complete information about Cent reW are I[...]

Configuring the Network Address Phaser® 8560MFP/8860M FP Multifunction Printer 2-8 Dynamic Domain Name Ser vice (DDNS) The product supports Dyn amic DNS through DHCP . Y ou must have DHCP enabled on the product for DDNS to function. Y o ur netwo rk’ s DHCP server must also su pport Dynamic DNS updates through opt ion 12 or option 81 support. See[...]

Configuring the Network Address Phaser® 8560MFP/8860M FP Multifunction Printer 2-9 Manually Setting the Printer’ s IP Address Note: V erify that your compu ter has a properly conf igured IP address for your network. Contact your ne twork administ rator for more information. If you are on a netw ork without a DNS server , or in an en vironment wh[...]

Installing the Printer Drivers Phaser® 8560MFP/8860M FP Multifunction Printer 2-10 Installing the Printer Drivers This section includes: ■ A vailable Dri vers on page 2-10 ■ W indows 2000 or Later on page 2-11 ■ Macintosh OS X, V ersion 10.3 and Higher on page 2 -12 A vailable Drivers T o access special printing options, use a Xerox printer [...]

Installing the Printer Drivers Phaser® 8560MFP/8860M FP Multifunction Printer 2-11 Windows 2000 or Later T o install the printer driv er from the Softwar e and Documentation CD-R OM : 1. Insert the CD-R OM into the computer’ s CD-R OM driv e. If the installer does not launch, do the follo wing: a. Click Start , and then click Run . b. In the Run[...]

Installing the Printer Drivers Phaser® 8560MFP/8860M FP Multifunction Printer 2-12 Macintosh OS X, V e rsion 10.3 and Higher T o install the printer driv er from the Softwar e and Documentation CD-R OM : 1. Insert the CD-R OM into the CD-R OM dri ve. If the installer does not launch, click A pplications , Utilities , and then click the Printer Set[...]

Phaser® 8560MFP/8860M FP Multifunction Printer 3-1 This chapter includes: ■ Overvie w of Basic Steps on pa ge 3-2 ■ Supported P aper and Media on page 3-3 ■ Loading Paper on page 3-9 ■ Selecting Printing Options on page 3-21 ■ Printing on Both Sides of the P aper on page 3-26 ■ Printing on Specialty Media on page 3-30 ■ Creating Cust[...]

Overview of Basic Steps Phaser® 8560MFP/8860M FP Multifunction Printer 3-2 Over view of Basic Steps 1. Load paper in the tray . 2. If you are prompted b y the control panel, either conf irm the paper type and size or change it as required. 3. From the software ap plication, access the Print dialog box, and then select printing options in the print[...]

Supported Paper and Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-3 Supported Paper and Media This section includes: ■ Paper Usage Guidelines on page 3-4 ■ Duplex Automatic Docume nt Feeder Guidelines on pag e 3-4 ■ Paper That Can Damage Y our Printer on page 3-5 ■ Paper Storage Guidelines on page 3 -5 ■ Supported P aper Sizes a[...]

Supported Paper and Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-4 Paper Usage Guidelines The system trays accommodate most sizes and types of paper, transparencies, or other specialty media. Follo w these guidelines wh en loading paper and media in the trays: ■ Use only recommended Xerox transparenci es; print quality may v ary with o[...]

Supported Paper and Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-5 Paper That Can Damage Y our Printer Y our system is designed to use a v ariety of media types for print and copy jobs. Ho wev er , some media can cause poor output quality , incr eased paper jams, or da mage to your system. Unacceptable media includes: ■ Rough or p orou[...]

Supported Paper and Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-6 Supported Paper Sizes and W eights The follo wing sections provide information about paper sizes and weights that can be used in the system trays. For more information abou t supported paper and other media, print the Pap er T ip s page: 1. On the control panel, press the[...]

Supported Paper and Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-7 Paper Sizes and Weights for T ray 1 60–220 g/m 2 (16–40 lb. Bond, 50–80 lb . Cover) Index Car d 3.0 x 5.0 in Custom Sizes Width: 76–216 mm (3.0–8.5 in.) Height: 127–356 mm (5.0–14.0 in) Margins 5 mm on all sides Statement 5.5 x 8.5 in. Executive 7.25 x 10.5 [...]

Supported Paper and Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-8 Paper Sizes and Weights for T ray 2, 3, or 4 60–120 g/m 2 (16–32 lb. Bond, 22–45 lb . Cov er) Statement 5.5 x 8.5 i n. Margins 5 mm on all side s Executive 7.25 x 10. 5 in. Letter 8.5 x 11.0 in. US Folio 8.5 x 13.0 in. Legal 8.5 x 14.0 in. A4 210 x 297 mm A5 148 x 2[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-9 Loading Paper This section includes: ■ Loading Paper in T ray 1 on page 3-9 ■ Using Manual Feed on page 3-14 ■ Loading P aper in T ray 2, 3, or 4 on page 3-15 Loading Paper in T ray 1 Use T ray 1 for a wide range of media including: ■ Plain paper , letterhead, colored paper ,[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-10 T o load paper or other media in T ray 1: 1. Pull up and out on the handle to open T ray 1. 2. Open the tray extension. 8860mfp-011 8860mfp-012[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-11 3. Insert paper or other media into the tray . ■ Single-sided printing : Insert the side to be printed facedown with the top of the page entering the system first. Note: When using pre-punched paper , adjust th e print margins to accommodate the holes. Printing ov er the holes may[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-12 ■ 2-sided printin g : Insert side one faceup with the bottom of the page ent ering the system first. 4. Adjust the paper guides to fit the paper loaded in the tray . 5. On the control panel, press the OK b utton to use the paper size and type displayed as the current setup, or cha[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-13 T ray 1 Mode T ra y 1 Mode defines the printer’ s media handling behavior to better f it the kind of printin g you want to do. Three modes determine h o w paper size and type are set for T ray 1, and which tray is used if you do not select a specific tray: A utomatic : The automat[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-14 Using Manual Feed If you are using paper , such as letterhead, and do not want others to use it by mistak e, you can set the system to prompt you when it is time to load the paper for your print job . Windows T o select manual feed using W indows 2000, W indows XP , Wi ndo ws Server[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-15 Loading Paper in T ray 2, 3, or 4 Use T r ay 2, 3, or 4 for a wide range of media in cluding: ■ Plain paper and letterhead ■ Card stock ■ Labels ■ En velopes ■ T ransparenc ies ■ Specialty media (including pho to paper , postcards, pre-punche d paper , du radocument pape[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-16 T o load paper , en velope s, or other media in Tray 2, 3, or 4: 1. Remov e the tray from the system. 2. Insert paper , transparen cies, en velope s, or specialty me dia into the tray . ■ Single-sided printing : Insert the side to be printed faceup with the top of the page to ward[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-17 ■ En velopes : Insert the en velopes with the flap side down and the flap tow ard the left side of the tray . ■ 2-sided printin g : Insert side one facedown with the top of the page to ward the back of the tray . Caution: Do not load paper or media abov e the f ill line indicate[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-18 3. Adjust the paper guides to fit the pa per loaded in the tray (if necessary). ■ Length guide : Press the sides, then slide the gu ide until the arro w on the guide points to the appropriate paper size imprinted on the bottom of the tray . When properly positioned, the guide clic[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-19 4. Insert the tray into the slot and push it compl etely into the system. 5. Adjust the output tray for short or long media. i F or media shor ter than 190 mm (7.5 in.), flip up the paper stop . F or media longer tha n 297 mm (11.7 in.), extend the output tra y . 8860mfp-098 8860mfp[...]

Loading Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-20 6. On the control panel, press the System button. a. Select Pa p e r T r a y S e t u p , and then press the OK bu tton. b. Select Tr a y 2 P a p e r , Tr a y 3 P a p e r , or Tr a y 4 P a p e r , and then pres s the OK button. c. Select Us e current setup if the correct paper type i[...]

Selecting Printing Options Phaser® 8560MFP/8860M FP Multifunction Printer 3-21 Selecting Printing Options This section includes: ■ Selecting Printing Preferences (W indows) on page 3-21 ■ Selecting Options for an Indi vidual Job (W indows) on page 3-22 ■ Selecting Options for an Indi vidual Job (Macintosh) on page 3-23 See also: Advanced F e[...]

Selecting Printing Options Phaser® 8560MFP/8860M FP Multifunction Printer 3-22 Selecting Options for an Individual Job (Windows) If you want to use special printing options for a pa rticular job, change th e dri ver settings before sending the job to the system . F or ex ample, if you w ant to use the High -Resolution print-quality mode for a part[...]

Selecting Printing Options Phaser® 8560MFP/8860M FP Multifunction Printer 3-23 See the follo wing table for specifi c printing options: Note: If your dri ver does not display the op tions listed in the table abov e, go to the Xerox Dri vers and Do wnloads website to do wnload the latest dri ver: ■ www .xerox.com/of fice/8560MFPdri vers (Phaser 8[...]

Selecting Printing Options Phaser® 8560MFP/8860M FP Multifunction Printer 3-24 See the follo wing table for specifi c printing options: Macintosh PostScript Driver Set tings Operating System Driver Drop -Down Title Printing Option s Mac OS X, V ersion 10.4 and 10.5 Copies & P ages ■ Copies ■ P ages Lay out ■ P ages per sheet ■ La yout [...]

Selecting Printing Options Phaser® 8560MFP/8860M FP Multifunction Printer 3-25 Mac OS X, V ersion 10.3 Copies & P ages ■ Copies ■ P ages Lay out ■ P ages per sheet ■ La yout direction ■ Border ■ T wo-sided pri nting P aper Ha ndling ■ Rev erse page order ■ Print (all, odd, ev en) ColorSync ■ Color conv ersion Cover P age ■ [...]

Printing on Both Sides of the Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-26 Printing on Both Sides of the Paper This section includes: ■ Automatic 2-Sided Printing Guidelines on page 3-26 ■ Manual 2-Sided Printing on page 3-28 Note: For in formation about man ual two-sided p rinti ng, go to the Online Support Assistant at www .xero[...]

Printing on Both Sides of the Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-27 Binding Edge Options When you use the printer dri ver to select 2-sided printing, also select the binding edge, which determines how the pages turn. The actual outc ome depends on the orientation (portrait o r landscape) of images on th e page, as displa yed in[...]

Printing on Both Sides of the Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-28 Manual 2-Sided Printing Y ou can manually print on both sides of the paper when you are using paper types that are either too small or too hea vy for automatic 2- sided print ing. Y ou can also manually print on the second side of p aper that has been pre-print[...]

Printing on Both Sides of the Paper Phaser® 8560MFP/8860M FP Multifunction Printer 3-29 Printing Side T wo 1. Remov e the paper from the output tray and rel oad it in the paper tray: ■ Tr a y 1 : Insert side tw o facedown with the top of the page entering the system first. ■ T ray 2, 3, or 4 : Insert side two faceup with the top of the page to[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-30 Printing on Specialty Media This section includes: ■ Printing T ransparencies on page 3-30 ■ Printing En velopes on page 3- 37 ■ Printing Labels on page 3-43 ■ Printing Glossy Paper on page 3 -49 ■ Printing Custom Size Pa per on page 3-55 Printing T ranspare[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-31 Guidelines ■ Remov e all paper before loadi ng transparenc ies in the tray . ■ Handle trans parencies b y the edges using bo th han ds. Fingerprints or creases can cause poor print quality . ■ Do not load more than 50 transparencies in T ray 1. Do not load more [...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-32 Printing T ransparencies from T ray 1 T o print transparencies: 1. Pull do wn and out on the handle to open T ray 1. 2. Open the tray extension. 8860mfp-011 8860mfp-012[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-33 3. Insert tran sparencies in to the tray . Note: Do not load transparencies abov e the transparenc y fill li ne inside the tray . 4. On the control panel, press the OK b utton if the correct paper siz e and T ransparency are displayed as the current s etup, or se lect[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-34 Printing T ransparencies from T ray 2, 3, or 4 T o print transparencies: 1. Remov e the tray from the system. 2. Insert tran sparencies in to the tray . Note: Do not load transparencies abov e the transparenc y fill li ne inside the tray . 8860mfp-020 8860mfp-029[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-35 3. Adjust the pape r guides to f it the transparenci es (if necessary). ■ Length guide : Press the sides, and then slide the guide until the arro w on the guide points to the approp riate paper size im printed on the bottom of the tray . When properly positioned, th[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-36 4. Insert the tray into the tray slot, and th en push it completely into the system. 5. On the control panel, press the System button. a. Select Pa p e r T r a y S e t u p , and then press the OK bu tton. b. Select Tr a y 2 P a p e r , Tr a y 3 P a p e r , or Tr a y 4[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-37 Printing Envelopes En velopes can be printed from an y tray depending on the type of en velope you are using. See also: Paper Sizes and W eights for T ray 1 on page 3-7 Paper Sizes and W eights for T ray 2, 3, or 4 on page 3-8 Guidelines ■ Use only paper en velopes [...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-38 Printing Envelopes from T ray 1 T o print en velopes: 1. Pull do wn and out on the handle to open T ray 1. 2. Open the tray extension. 8860mfp-011 8860mfp-012[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-39 3. Insert en velopes into the tray with the flap side up and the flap of the en velopes tow ard the left side of the tray . Adjust the pa per guides to f it the en velopes. 4. On the control panel, press the OK b utton if the correct en velop e size and ty pe are disp[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-40 Printing Envelopes from T ray 2, 3, or 4 T o print en velopes: 1. Remov e the tray from the system. 2. Insert en velopes into the tray , flap side down with the flap to ward the left si de of the tray . 8860mfp-020 8860mfp-026[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-41 3. Adjust the paper guides to f it the en velopes. ■ Length guide : Press the sides, and then slide the guide until the arro w on the guide points to the approp riate paper size im printed on the bottom of the tray . When properly positioned, the guide clicks into p[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-42 4. Insert the tray into the tray slot, and th en push it completely into the system. 5. On the control panel, press the System button. a. Select Pa p e r T r a y S e t u p , and then press the OK bu tton. b. Select Tr a y 2 P a p e r , Tr a y 3 P a p e r , or Tr a y 4[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-43 Printing Labels Labels can be printed from any tray . T o order paper , transparencies, or other specialty media, contact your local reseller or go to t he Xerox Supplies website for your printer: ■ www .xerox.com/of fice/8560MFPsupplies (Phaser 8560MFP printer) ■[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-44 Printing Labels from T ray 1 T o print labels: 1. Pull do wn and out on the handle to open T ray 1. 2. Open the tray extension. 8860mfp-011 8860mfp-012[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-45 3. Insert labels into the tray with the side to be printed facedown and the top of the page entering the system first. 4. Adjust the paper guides to fit the labels loaded in the tray . 5. On the control panel, press the OK b utton if the correct paper siz e and Labels[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-46 Printing Labels from T ray 2, 3, or 4 T o print labels: 1. Remov e the tray from the system. 2. Insert a maximum of 400 sheets of labels in to the tray with the side to be printed faceup and the top of the page tow ard the fr ont of the tray . 8860mfp-020 8860mfp-038[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-47 3. Adjust the paper guides to f it the labels (if necessary). ■ Length guide : Press the sides, and then slide the guide until the arro w on the guide points to the approp riate paper size im printed on the bottom of the tray . When properly positioned, the guide cl[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-48 4. Insert the tray into the tray slot, and th en push it completely into the system. 5. On the control panel, press the System button. a. Select Pa p e r T r a y S e t u p , and then press the OK bu tton. b. Select Tr a y 2 P a p e r , Tr a y 3 P a p e r , or Tr a y 4[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-49 Printing Glossy Paper Glossy paper can be printed, 1 - or 2-sided, from an y tray . T o order paper , transparencies, or other specialty media, contact your local reseller or go to t he Xerox Supplies website for your printer: ■ www .xerox.com/of fice/8560MFPsupplie[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-50 Printing Glossy Paper from T ray 1 T o print glossy pape r: 1. Pull do wn and out on the handle to open T ray 1. 2. Open the tray extension. 8860mfp-011 8860mfp-012[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-51 3. Insert glossy paper in the tray . Adju st the paper guides to fit the paper . 4. On the control panel, press the OK b utton if the correct paper size and type are displayed as the current setup, or select th e appropriate paper size and t ype: a. Select Chang e set[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-52 Printing Glossy Paper fro m T ray 2, 3, or 4 T o print glossy pape r: 1. Remov e the tray from the system. 2. Insert glossy paper into the tray . 8860mfp-020 8860mfp-042[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-53 3. Adjust the paper guides to fit the glossy paper (if necessary). ■ Length guide : Press the sides, and then slide the guide until the arro w on the guide points to the approp riate paper size im printed on the bottom of the tray . When properly positioned, the gui[...]

Phaser® 8560MFP/8860M FP Multifunction Printer 3-54 4. Insert the tray into the tray slot, and th en push it completely into the system. Note: Do not load glossy paper abo ve the transparenc y fill line inside the tray . Overloading the tray may cause jams. 5. On the control panel, press the System button. a. Select Pa p e r T r a y S e t u p , an[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-55 Printing Custom Size Paper In addition to the wide variety of standard paper sizes that you ca n use for printing, you can also print on custom size paper withi n the follo wing dimensions. Note: Print custom size pape r from T ray 1 on ly . See also: Paper Sizes and [...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-56 Printing Custom Size Paper from T ray 1 T o print custom size paper: 1. Pull do wn and out on the handle to open T ray 1. 2. Open the tray extension. 8860mfp-011 8860mfp-012[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-57 3. Insert custo m size paper into the tray . ■ Single-sided printing : Insert the side to be printed facedown with the top of the page entering the system first. ■ 2-sided printin g : Insert side one faceup with the bottom of the page ent ering the system first. 4[...]

Printing on Specia lty Media Phaser® 8560MFP/8860M FP Multifunction Printer 3-58 5. Adjust the output tray for short or long media. 6. On the control panel, press the OK b utton if the co rrect paper size and type are disp layed as the current setup, or select th e appropriate paper size and t ype: a. Select Chang e setup , and then press the OK b[...]

Creating Custom Paper Types Phaser® 8560MFP/8860M FP Multifunction Printer 3-59 Creating Custom Paper T ypes Using CentreW are IS, you can create your o wn cu stom paper type with specif ic settings that you can reuse for routine print jo bs, suc h as, monthly reports. Access these custom types in the printer driv er , control panel, and CentreW a[...]

Phaser® 8560MFP/8860M FP Multifunction Printer 4-1 This chapter includes: ■ Basic Copying on page 4-2 ■ Adjusting Copying Options on page 4-3 ■ Managing Copy Fu nctions on page 4-20 Note: Some of the features desc ri bed in this chapter may not be a vailable on your system confi guration. Copying[...]

Basic Copying Phaser® 8560MFP/8860M FP Multifunction Printer 4-2 Basic Copying Use either the document glass or the document feeder to make copies. Load the originals to be copied and follo w the steps belo w to make copies . T o clear the settings from the pre vious job, press the Clear All b utton once. Note: For additional copying information, [...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-3 Adjusting Copying Options This section includes: ■ Basic Settings on page 4-3 ■ Image Adjustments on page 4-8 ■ Image Placement Adjustments on page 4-13 ■ Output Adjustments on page 4-16 ■ Advanced Copying on page 4-18 Basic Settings Y ou can change the follo wi[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-4 Setting the Copy Default T ray T o set the default paper supply tray for cop y jobs: 1. On the control panel, press the System button. 2. Select Job Defaul ts Setup , and then press th e OK b utton. 3. Select Copy Defaults Setup , and then press the OK b utton. 4. Select [...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-5 Specifying 2-Sided Originals or Copies When you use the document feeder with 2-sided originals, one or both sid es can be scanned for copying. Y ou can also create 1-sided or 2-sided co pies. Press the 2-Sided button on the control panel to sel ect one of the follo wing o[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-6 Selecting the Quality of the Copies Press the Output Quality button on the control panel to select one of the follo wing output-quality modes: Output-Quality Mode T ype of Cop y Job Hi-Res/Photo Highest-quality mode for copies . Provides the best detail and smoothness for[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-7 Selecting the Document T y pe The scanner optimizes the appear ance of the output based on th e contents of the original. Press the Document T ype button on the control panel to select one of the follo wing options: ■ Photo : For photograph prints ■ Graphics : For con[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-8 Image Adjustments Y ou can change the follo wing image adjustment settings: ■ Selecting an Original Size on page 4-8 ■ Using the Prescan Glass Option on page 4-9 ■ Reducing or Enlar ging the Image on page 4-9 ■ Lightening or Darkening the Image on page 4-10 ■ Ad[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-9 Using the Prescan Glass Option When using the do cument glass, you can prescan orig inals when using the auto center , edge erase, auto reduce/e nlar ge, and poster options. T o select a prescan setting: 1. On the control panel, press the Copy b utton. 2. Select Prescan G[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-10 Lightening or Darkening the Image T o lighten o r darken an image whe n it is copied, pr ess the Lighten/Darken b utton on the control panel to select a lighten/darken option. Adjusting the Contrast of the Image T o reduce or increase the contrast of the image when it is[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-11 Adjusting the Color Balance If colors on the copies do not ma tch the colors on the original, yo u can adjust the le vels of each primary color: cyan, magenta, ye ll o w , and black to optimize the color . Note: Y ou can also change the color settings to achie ve a speci[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-12 Erasing the Edges of Copy Documents Y ou can clean the edges of your copies, elimin ating unwa nted material from printing, b y specifying the amount to er ase on the right, left, top, an d/or bottom edge. T o erase edge s on copies: 1. On the control panel, press the Co[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-13 Image Placement Adjustments Y ou can change the follo wing imag e placement adjustment settings: ■ Printing Multiple Images on a Sheet (N-Up) on page 4-13 ■ Printing Posters on page 4-14 ■ Repeating Images on a Sheet on page 4-14 ■ Centering the Image on page 4-1[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-14 Printing Posters The poster option enables you to cop y one origin al onto se veral pages that can be assembled into a poster . The current re duce/enlarge setting is applied. T o select the poster option: 1. On the control panel, press the Copy b utton. 2. Select P oste[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-15 Shifting the Image In some cases, you may want to change th e placement of the imag e on the copy page . T o change image placement: 1. On the control panel, press the Copy b utton. 2. In the menu, select Margin Shift , an d then press th e OK b utton. 3. T o increase th[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-16 Output Adjustments Y ou can change the follo wing output adjustment settings: ■ Collating Copies on page 4-16 ■ Making Copy Documents with Co vers on page 4-16 ■ Using Blank Separation P ages on page 4-17 Collating Copies When you make se veral copies of a multi-pa[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-17 Using Blank Separation Pages When you create copies on transparencies or other special media, you can insert blank separation pages between each copy . T o turn on blank separation pages: 1. Select the tray that contains the me dia you want to use for the copies. 2. On t[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-18 Advanced Copying Y ou can change the follo wing adv anced copying options: ■ Copying Books on page 4-18 ■ Creating Booklets on pag e 4-19 Copying Books When copying a book, mag azine, or pamphlet, you can copy both the left and right pages a s a separate image or you[...]

Adjusting Copying Options Phaser® 8560MFP/8860M FP Multifunction Printer 4-19 Creating B ooklets Y ou can copy tw o document pages on to each side of a sheet of paper i n the correct order so that you can fold the copy pages into a boo klet. The size of the images are reduced proportionally to f it on the co py pages. Y ou can combine this fea tur[...]

Managing Copy Functions Phaser® 8560MFP/8860M FP Multifunction Printer 4-20 Managing Copy Functions This section includes: ■ Setting the Print Job Interrupt Option on page 4-20 ■ Using a Color Copy P assword on page 4-20 Setting the Print Job Interrupt Option Print and fax jobs are normally interrupted when users make copies. Printing or f axi[...]

Phaser® 8560MFP/8860M FP Multifunction Printer 5-1 This chapter includes: ■ Overvie w on page 5-2 ■ Basic Scanning on page 5-3 ■ Retrie ving Scanned Images on page 5-7 ■ Scanning Options on page 5-15 ■ Managing Scan T emplate s on page 5-20 ■ Managing Folder and Email Prof iles on page 5-24 ■ Managing Files and Scanning Policies on p[...]

Overview Phaser® 8560MFP/8860M FP Multifunction Printer 5-2 Over view The scanning proc edure used with the Phaser 8560 MFP/8860MFP printer dif fers from that of desktop scanners . Because the pro duct is normally conn ected to a network rather than directly to a single computer , you select a destina tion for the scanned image at the printer . Y [...]

Basic Sc anning Phaser® 8560MFP/8860M FP Multifunction Printer 5-3 Basic Scanning This section includes: ■ Scanning Originals at the Printer on page 5-4 ■ Using W alk-Up Sc anning on pa ge 5-6 Note: For additional scanning inform ation, print the Scanning Gu ide. On the control panel, press the Scan button, select Scan ning Guide , and then pr[...]

Basic Sc anning Phaser® 8560MFP/8860M FP Multifunction Printer 5-4 Scanning Originals at the Printer Select one of three destinations for images when scanning orig inals at the printer’ s control panel: Public F older , priv ate folder , or user name. Note: Printing can continue while you are scanning originals at the system. Scanning to the Pub[...]

Basic Sc anning Phaser® 8560MFP/8860M FP Multifunction Printer 5-5 Scanning to Y our User Name Y our user name is the name that iden tif ies your computer on a network. Identifying Y our User Name T o identify your user name: ■ If your user name is a compan y-assigned name, it could be your emplo yee identif ication, or another name that may con[...]

Basic Sc anning Phaser® 8560MFP/8860M FP Multifunction Printer 5-6 Using W alk-Up Scanning W ith the Xerox Scan Utility , you can scan do cuments to your computer from any Xerox multifunction system that has W alk-Up scanning capability . Y ou do not need to install the specific scan dri vers for each system. T o perform W alk-Up scanning on the P[...]

Retrieving Scanned Images Phaser® 8560MFP/8860M FP Multifunction Printer 5-7 Retrieving Scanned Images This section includes: ■ Using CentreW are IS to Retrie ve Images on page 5-8 ■ Using the Xerox Scan Utility on page 5-9 ■ Importing Images in to an Application on page 5-12 The method you use to vie w and retrie ve images depend s on ho w [...]

Retrieving Scanned Images Phaser® 8560MFP/8860M FP Multifunction Printer 5-8 Using CentreW are IS to Retrieve Images If your Phaser 8560MFP/ 8860MFP printer is connected to a netw ork, use CentreW are IS to vie w , retrieve, or delete images scanned from the Public Folder or from a priv ate folder on the product’ s hard driv e. T o retriev e a s[...]

Retrieving Scanned Images Phaser® 8560MFP/8860M FP Multifunction Printer 5-9 Using the Xerox Scan Utility This section includes: ■ Including Scanned Images in Email on page 5-9 ■ Copying Scanned Images to F olders o n page 5-11 Use the Scan to Email or Copy to F older tabs in the Xerox Scan Utility to vie w and retriev e images scanned to your[...]

Retrieving Scanned Images Phaser® 8560MFP/8860M FP Multifunction Printer 5-10 3. Select one or more images you w ant to send in an email. 4. If desired, enter a different name in the Base Attachment Name f ield. The Xerox Scan Utility adds the base name to the front of the f ile name. 5. Enter the appropriate em ail information in the To , CC , Su[...]

Retrieving Scanned Images Phaser® 8560MFP/8860M FP Multifunction Printer 5-11 Copying Scanned Images to Folders When copying scanned images to a folder , you can use a folder profile that has been sa ved with specific settings, or you can cop y scanne d images to a folder and select ne w settings without using a sa ved profi le. Using a Folder Pro[...]

Retrieving Scanned Images Phaser® 8560MFP/8860M FP Multifunction Printer 5-12 Importing Images into an Application This section includes: ■ Importing Scanned Images into a W indows Appli cation (TW AIN) on page 5 -12 ■ Using the WIA Image Manager in a W indo ws Application on page 5-13 ■ Using the Xerox Scan Utility in a Ma cintosh OS X Appl[...]

Retrieving Scanned Images Phaser® 8560MFP/8860M FP Multifunction Printer 5-13 Using the WIA Image Manager in a Windows Application Y ou can import images that you scan ned from the product to your compu ter into an application using the WIA Image Manager on W indows XP , W indows Serv er 2003, and W indows V ista. T o import scanned ima ges into a[...]

Retrieving Scanned Images Phaser® 8560MFP/8860M FP Multifunction Printer 5-14 Using the Xerox Scan Utility in a Macintosh OS X Application (TWAIN) T o import images into an application: 1. Open the file in which yo u w a nt to place the image. 2. Select the application’ s menu item to acquire the image. For e xample, if you are using W ord to pl[...]

Scanning Options Phaser® 8560MFP/8860M FP Multifunction Printer 5-15 Scanning Options This section includes: ■ Setting the Scan Resolution on page 5 -15 ■ Automatically Suppressing Background V ariations on page 5-16 ■ Setting the Color Mode on page 5-16 ■ Setting 1-Sided or 2-Sided Originals on page 5-17 ■ Setting the Document T ype on [...]

Scanning Options Phaser® 8560MFP/8860M FP Multifunction Printer 5-16 Automatically Suppressi ng Background Variations When you are using originals prin ted on thin paper , text or images printed on one side of the paper can some times be seen on th e other side of the paper . T o prev ent this from happening in your scanned document, and to improv[...]

Scanning Options Phaser® 8560MFP/8860M FP Multifunction Printer 5-17 Setting 1-Sided or 2-Sided Originals Note: If your system does not ha ve a document feeder , you can manually perform 2-sided scanning from the docu ment glass. When you use the document feeder to scan 2-si ded originals, select a 2-sided option to scan both sides of the paper to[...]

Scanning Options Phaser® 8560MFP/8860M FP Multifunction Printer 5-18 Setting the Document T ype Y ou can optimize the appearance of the scanned ou tput according to the type of information contained in the orig inal. Press the Document T ype button on the control panel to change the selection to: ■ Photo : Optimizes for photograph prints. ■ Gr[...]

Scanning Options Phaser® 8560MFP/8860M FP Multifunction Printer 5-19 Setting the Original Size T o specify the size of the original: 1. On the control panel, press the Scan b u tton. 2. Select Original Siz e , and then press the OK b utton. 3. Select one of the follo wing options, and then press the OK b utton: ■ A utomatic ■ Document Glass : [...]

Managing Scan Templates Phaser® 8560MFP/8860M FP Multifunction Printer 5-20 Managing Scan T emplates This section includes: ■ Creating a T emplate with the Thumbnail Image Option on page 5-21 ■ Creating a T emplate to Scan Images Directly to a F older on page 5-22 ■ Deleting T emplates on page 5-23 Y ou can create scan templates that contain[...]

Managing Scan Templates Phaser® 8560MFP/8860M FP Multifunction Printer 5-21 Creating a T emplate with the Thumbnai l Image Option T o create a new template or edit an existing te mplate with the option to retain thumbnail images in the Scan to Ema il or Copy to Folder tabs: 1. Access the Xerox Scan Utility on your computer: ■ Win do ws : Right-c[...]

Managing Scan Templates Phaser® 8560MFP/8860M FP Multifunction Printer 5-22 Creating a T emplate to Scan Images Directly to a Folder T o create a template that places scanned images in a specific folder destination: 1. Access the Xerox Scan Utility on your computer: ■ Win do ws : Right-click the Xerox Scan Utility ic on on the taskbar , and then[...]

Managing Scan Templates Phaser® 8560MFP/8860M FP Multifunction Printer 5-23 Deleting T emplates T o delete a template: 1. Access the Xerox Scan Utility on your computer: ■ Win do ws : Right-click the Xerox Scan Utility ic on on the taskbar , and then select Xerox Scan Utility . If the icon does not appear in the taskbar , click Start , select Pr[...]

Managing Folder and Email Profiles Phaser® 8560MFP/8860M FP Multifunction Printer 5-24 Managing Folder and Email Profiles This section includes: ■ Creating or Editing Email Prof iles on page 5-25 ■ Deleting Email Prof iles on page 5-25 ■ Creating or Editing F older Profiles on page 5-26 ■ Deleting Folder Profiles on pag e 5-26 W ith the Xe[...]

Managing Folder and Email Profiles Phaser® 8560MFP/8860M FP Multifunction Printer 5-25 Creating or Editing Email Profiles T o create or re vise an email profile: 1. Access the Xerox Scan Utility on your computer: ■ Win do ws : Right-click the Xerox Scan Utility ic on on the taskbar , and then select Xerox Scan Utility . If the icon does not appe[...]

Managing Folder and Email Profiles Phaser® 8560MFP/8860M FP Multifunction Printer 5-26 Creating or Editing Folder Profiles T o create or re vise a folder profile: 1. Access the Xerox Scan Utility on your computer: ■ Win do ws : Right-click the Xerox Scan Utility ic on on the taskbar , and then select Xerox Scan Utility . If the icon does not app[...]

Managing Files and Sca nning Policies Phaser® 8560MFP/8860M FP Multifunction Printer 5-27 Managing Files and Scanning Policies This section includes: ■ Deleting Image Files from the System on page 5-27 ■ Deleting Image Files fro m the Xerox Scan Utility on page 5-29 ■ Adding a Password for Scanning to Y our Computer on page 5-29 ■ Creating[...]

Managing Files and Sca nning Policies Phaser® 8560MFP/8860M FP Multifunction Printer 5-28 Using the Control Panel T o remov e all scan f iles from the Public F o lder: 1. On the control panel, press the Scan b u tton. 2. Select Scan T o , and then pres s the OK b utton. 3. Select Public Folder , and then press the OK b utton. 4. Select Clear Folde[...]

Managing Files and Sca nning Policies Phaser® 8560MFP/8860M FP Multifunction Printer 5-29 Deleting Image Files from the Xerox Scan Utility Scanned images displayed in the Xerox Scan Utility are stored on your computer’ s hard driv e. T o delete scanned images that are no longer needed from the Xerox Scan Utility: 1. Access the Xerox Scan Utility[...]

Managing Files and Sca nning Policies Phaser® 8560MFP/8860M FP Multifunction Printer 5-30 Creating a Private Folder Y ou can create a priv ate folder on the Phaser 8860MFP printer’ s hard drive for your scanned images. Y ou can also protect your priv a te fo lder with a password to pre vent others from vie wing or retrie ving your scanned images[...]

Calibrating the Scanner Phaser® 8560MFP/8860M FP Multifunction Printer 5-31 Calibrating the Scanner This section includes: ■ Starting the Calibration Procedure on pa ge 5-31 ■ Calibrating the Scanner at the Document Glass on page 5-32 ■ Calibrating the Scanner at the Document Feeder on page 5-33 Perform the scanner calibration procedure if y[...]

Calibrating the Scanner Phaser® 8560MFP/8860M FP Multifunction Printer 5-32 Calibrating the Scanner at the Document Glass T o calibrate the scanner at the document glass: 1. Place the Scanner Calibration page on the document glass, with the top edge of the page to ward the left . Note: Make sure the calibration page is aligned correctly . If th e [...]

Calibrating the Scanner Phaser® 8560MFP/8860M FP Multifunction Printer 5-33 Calibrating the Scanner at the Document Feeder T o calibrate the scanner at the document feeder: 1. Place the Scanner Calibration page in the document feeder , so that the top edge of the page enters th e feeder fi r s t . Adjust the paper guides to fit against the page. N[...]

Phaser® 8560MFP/8860M FP Multifunction Printer 6-1 This chapter includes: ■ Basic Faxing on page 6-2 ■ Adding Indi vidual and Group Speed Dial Entries on page 6-5 ■ Faxing Multiple Recipients Using Send List on page 6-12 ■ Selecting Fax Options on page 6-14 ■ Managing Fax Functions on page 6-17 ■ Solving Fax Problems on page 6-25 See a[...]

Basic Faxing Phaser® 8560MFP/8860M FP Multifunction Printer 6-2 Basic Faxing This section includes: ■ Sending a Fax from the Printer on page 6-2 ■ Sending a F ax from Y our Computer on page 6-3 Note: For additional faxing informatio n, print the F axing Guide. On the co ntrol panel, press the Fax button, select Faxi ng Guide , and then press t[...]

Basic Faxing Phaser® 8560MFP/8860MFP Multifunction Printer 6-3 Sending a Fax from Y our Computer Y ou can send a fax to the system from an application on your W indows or M acintosh computer . Windows Applications T o send a fax from a W indows 2000, W indows XP , Windo ws Server 2003, or W indo ws V ista application: 1. Access the application’ [...]

Basic Faxing Phaser® 8560MFP/8860M FP Multifunction Printer 6-4 Macintosh Applications T o send a fa x from a Macintosh OS X, version 10 .3 and higher appl ication: 1. Access the application’ s Print dialog box. 2. Select your Phaser 8560MFP/8860MFP printer in the Printer drop-do wn list. 3. Select Fa x from the Job T ype drop-down list, and the[...]

Adding Individual an d Group Speed Dial Entries Phaser® 8560MFP/8860M FP Multifunction Printer 6-5 Adding Individual and Group Speed Dial Entries This section includes: ■ Adding an Indi vidual on page 6-6 ■ Adding a Group on page 6-8 ■ Editing or Deleting an Individual Speed Dial Entry on page 6-10 ■ Editing or Deleting a Group Speed Dial [...]

Adding Individual an d Group Speed Dial Entries Phaser® 8560MFP/8860M FP Multifunction Printer 6-6 Adding an Individual Set up and sav e individual names and fax numb ers to easily access them when you want to send a fax. Using the Control Panel T o add an individual speed dial entry: 1. On the control panel, press the Speed Dial b u tton. 2. Sele[...]

Adding Individual an d Group Speed Dial Entries Phaser® 8560MFP/8860M FP Multifunction Printer 6-7 Using CentreWare IS T o add an individual speed dial entry: 1. Launch your web browser . 2. Enter your system’ s IP address in the browser’ s Address fie l d . 3. Select the Properti es tab, and then click Individual Di rectory in the F ax Settin[...]

Adding Individual an d Group Speed Dial Entries Phaser® 8560MFP/8860M FP Multifunction Printer 6-8 Adding a Group Set up and sa ve grou p names to easily access them when you want to send a fax to a gro up. Groups can include both in di vidual and group entries once they ha ve been set up. Note: Indi vidual entries must be set up before groups can[...]

Adding Individual an d Group Speed Dial Entries Phaser® 8560MFP/8860M FP Multifunction Printer 6-9 Removing an Entr y from a Group T o re move an e nt ry : 1. On the control panel, press the Speed Dial b u tton. 2. Select Group , and then press the OK button. 3. Select the group you want to change from the list displayed, and then press the OK b u[...]

Adding Individual an d Group Speed Dial Entries Phaser® 8560MFP/8860M FP Multifunction Printer 6-10 Using CentreWare IS T o add a group speed dial entry: 1. Launch your web browser . 2. Enter your system’ s IP address in the browser’ s Address fie l d . 3. Select the Properti es tab, and then click Gro up Directory in the Fa x Settings folder [...]

Adding Individual an d Group Speed Dial Entries Phaser® 8560MFP/8860M FP Multifunction Printer 6-11 Editing or Deleting a Group Speed Dial Entr y T o re vise or remov e groups: 1. On the control panel, press the Speed Dial b utton. 2. Select Group , and then press the OK button. 3. Select a group name in the list displayed, an d then press the OK [...]

Faxing Multiple Recipien ts Using Send List Phaser® 8560MFP/8860M FP Multifunction Printer 6-12 Faxing Multiple Recipients Using Send List This section includes: ■ Setting Up a Send List of Fax Recipients on page 6-12 ■ V iewing or Editing the Send List on page 6- 13 Setting Up a Send List of Fax Recipients Y ou can select one or more recipien[...]

Faxing Multiple Recipien ts Using Send List Phaser® 8560MFP/8860M FP Multifunction Printer 6-13 Viewing or Editing the Send List Before sending a fax, you may wa nt to verify or edit the list of recipien ts you selected for the fax. T o do this: 1. On the control panel, press the Send List b utton. 2. Select View/Ed it Send List , and then press t[...]

Selecting Fax Options Phaser® 8560MFP/8860M FP Multifunction Printer 6-14 Selecting Fax Options This section includes: ■ Setting the Fax Dest ination on page 6-14 ■ Setting the Fax Resolution on page 6-15 ■ Selecting the Original Size on page 6-15 ■ Selecting Auto Suppression on page 6-15 ■ Selecting the Starting Rate on page 6-16 ■ De[...]

Selecting Fax Options Phaser® 8560MFP/8860M FP Multifunction Printer 6-15 Setting the Fax Resolution T o set the fax resolution: 1. On the control panel, press the Fax button. 2. Select Resolution , an d then press th e OK b utton. 3. Select an option from the list di splayed, and then press the OK b utton. Note: The factory default is Fine. Selec[...]

Selecting Fax Options Phaser® 8560MFP/8860M FP Multifunction Printer 6-16 Selecting the Starting Rate Select the highest starting rate unless the fax de stination for the fax you are sending has special requirements. T o select the transmission speed for a fax: 1. On the control panel, press the Fax button. 2. Select Starting Rate , and then press[...]

Managing Fax Functio ns Phaser® 8560MFP/8860M FP Multifunction Printer 6-17 Managing Fax Functions This section includes: ■ Printing a T ransmission Report on page 6-17 ■ Enabling or Disabling Secure Fax es on page 6-18 ■ Printing or Clearing Secure Fax es on pag e 6-19 ■ Clear Pending Fax es on page 6-20 ■ Enabling or Disabling Junk Fax[...]

Managing Fax Functio ns Phaser® 8560MFP/8860M FP Multifunction Printer 6-18 Enabling or Disabling Secure Faxes Additional security may be set for recei ving faxe s. When the Secure Fax option is enabled, a password is required before fax es can be printed or remo ved. T o enable or disable a Secure Recei ve fax: 1. On the control panel, press the [...]

Managing Fax Functio ns Phaser® 8560MFP/8860M FP Multifunction Printer 6-19 Printing or Clearing Secure Faxes If the Secure Fax option is enabled, you must enter your num eric password to print or clear a receiv ed fax: Using the Control Panel T o print or clear all secure f axes: 1. On the control panel, press the Fax button. 2. Select one of the[...]

Managing Fax Functio ns Phaser® 8560MFP/8860M FP Multifunction Printer 6-20 Clear Pending Faxes Y ou can view the fax es waiting to be sent. If needed, you can clear on e or more faxes. Using the Control Panel T o clear pending f axes: 1. On the control panel, press the Fax button. 2. Select Clear P ending F axes , and then press the OK button. 3.[...]

Managing Fax Functio ns Phaser® 8560MFP/8860M FP Multifunction Printer 6-21 Enabling or Disabling Junk Fax Prevention Junk fax prev ention allows yo u to turn of f/on printing f axes recei ved from phone numbers in the indi vidual speed dial directory . Using the Control Panel T o turn of f/on the junk fax pre vention option: 1. On the control pan[...]

Managing Fax Functio ns Phaser® 8560MFP/8860M FP Multifunction Printer 6-22 Printing Fax Reports Se veral f ax reports are a v ailable to provide info rmation about f axing acti vities, directories, and pending jobs. The Acti vity Report provides information about completed fax jobs. The Dial Directory Report and th e Group Directory Report displa[...]

Managing Fax Functio ns Phaser® 8560MFP/8860M FP Multifunction Printer 6-23 Inserting Pauses in Fax Numbers Some fax n umbers require one or more pauses during the dialing sequence. T o insert pauses in a fax number: 1. On the control panel, press the Fax button. 2. Select Fax T o , and then press the OK button. 3. When entering a fax number using[...]

Managing Fax Functio ns Phaser® 8560MFP/8860M FP Multifunction Printer 6-24 Changing Default Settings Select one of the follo wing methods to chan ge the default settings for the system’ s fax function. Using the Control Panel T o change def ault settings: 1. On the control panel, press the System button. 2. Select Job Defaul ts Setup , and then[...]

Solving Fax Problems Phaser® 8560MFP/8860M FP Multifunction Printer 6-25 Solving Fax Problems This section includes: ■ Configuring the Modem on page 6-25 ■ Printing the Protoc ol Monitoring Report on page 6-25 ■ Resetting Fax Options to the F actory Default on page 6-26 Configuring the Modem T o adjust modem settings: 1. On the control panel[...]

Solving Fax Problems Phaser® 8560MFP/8860M FP Multifunction Printer 6-26 Resetting Fax Options to the Factor y Default When you reset fax settin gs, all settings are returned to f actory default v a lues. Any incoming or outgoing faxes are cancelled or deleted. Note: Speed Dial entries and the Co untry and Line ID settings are not aff ected when y[...]

Phaser® 8560MFP/8860M FP Multifunction Printer 7-1 This chapter includes: ■ Controlling the Quality of Y o ur Prints on page 7-2 ■ Solving Print-Quality Problems on page 7-6 Print Quality[...]

Controlling the Quality of Your Prints Phaser® 8560MFP/8860M FP Multifunction Printer 7-2 Controlling the Quality of Y our Prints This chapter includes: ■ Selecting a Print-Quality Mode on page 7-2 ■ Adjusting Color on page 7-4 The print-qualit y mode and color correction directly control the quality of your prints. The print-quality mode and [...]

Controlling the Quality of Your Prints Phaser® 8560MFP/8860M FP Multifunction Printer 7-3 T o select the print-quality mode in a supported dri ver: Note: If your dri ver does not display the op tions listed in the table abov e, go to the Xerox Dri vers and Do wnloads website to do wnload the latest dri ver: ■ www .xerox.com/of fice/8560MFPdri ve[...]

Controlling the Quality of Your Prints Phaser® 8560MFP/8860M FP Multifunction Printer 7-4 Adjusting Color The color correction options pro vide simu lations of different color de vices. A utomatic is the default correction for general imag e processing . See the following table to determine what option you want to use. See also: Online Support Ass[...]

Controlling the Quality of Your Prints Phaser® 8560MFP/8860M FP Multifunction Printer 7-5 T o select the color correction in a supported dri ver: Note: If your dri ver does not display the op tions listed in the table abov e, go to the Xerox Dri vers and Do wnloads website to do wnload the latest dri ver: ■ www .xerox.com/of fice/8560MFPdri vers[...]

Solving Print-Quality Problems Phaser® 8560MFP/8860M FP Multifunction Printer 7-6 Solving Print-Quality Problems This section includes: ■ Smudges or Smears on page 7 -7 ■ Random Light Stripes on page 7 -8 ■ Predominate Light Stripes on page 7-10 ■ T ransparency Im ages Are T oo Light or T oo Dark on page 7-11 ■ Colors Are Wrong on page 7[...]

Solving Print-Quality Problems Phaser® 8560MFP/8860M FP Multifunction Printer 7-7 Smudges or Smears Problem Smudges or smears appear on the page. Solution T o prev e nt smudges or smears from appe aring on the page: 1. V erify that the paper you are using is the correct type for the system an d is properly loaded in the tray . For information on s[...]

Solving Print-Quality Problems Phaser® 8560MFP/8860M FP Multifunction Printer 7-8 Random Light Stripes Problem Light stripes ap pear randomly on the test pa ge when one or more color bars is missing. Solution T o pre ven t random light strips from appear on the page: 1. On the control panel, press the System button. 2. Select T roubles hooting , a[...]

Solving Print-Quality Problems Phaser® 8560MFP/8860M FP Multifunction Printer 7-9 6. If the problem continues, call your local service prov ider or Xerox technical su pport. T o continue printing until your system can be serviced, select Jet Substitution Mode to substitute a jet for the malfunctioni ng jet causing the light stripe. T o select Jet [...]

Solving Print-Quality Problems Phaser® 8560MFP/8860M FP Multifunction Printer 7-10 Predominate Light Stripes Problem Light stripes ap pear prominently on the test pa ge when all four color bars are missing . Solution T o pre vent predominate light stripes from appear on the page: 1. Open the exit cov er: a. Remov e debris from the paper-e xit area[...]

Solving Print-Quality Problems Phaser® 8560MFP/8860M FP Multifunction Printer 7-11 T ransparency Images Are T oo Light or T oo Dark Problem T ext or graphics printed o n transparen ci es are either too light or too dark. Solution T o pre v ent transparency t ext or graphi cs from being too light o r too dark: 1. V erify that T ransparency is selec[...]

Solving Print-Quality Problems Phaser® 8560MFP/8860M FP Multifunction Printer 7-12 Colors Are Wrong Problem The color produced b y the system is wrong or dif fers from the color that it must match. Solution See the Online Support Assistant for in formation about color matching at www .xerox.com/of fice/8560MFPsuppo rt or www .xerox.com/of fice/886[...]

Solving Print-Quality Problems Phaser® 8560MFP/8860M FP Multifunction Printer 7-13 P ANTONE Colors Do Not Match Problem The colors printed on the document do not match the Phaser 8560MFP/8860MF P printer P ANTONE color chart. Solution T o match the document colors to the color chart: ■ If the application software allo ws the user to select a pri[...]

Phaser® 8560MFP/8860M FP Multifunction Printer 8-1 This chapter includes: ■ Maintenance and Cleaning on page 8-2 ■ Ordering Supplies on page 8-23 ■ Moving and Repacking the Printer on page 8-25 See also: Maintenance video tu torials at www .x erox.com/of f ice/8560MFPsupport or www .xerox.com/off ice/ 8860MFP support Replacing supplies video[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-2 Maintenance and Cleaning This section includes: ■ Routine Maintenance on page 8-2 ■ Cleaning the Paper Release Blade on page 8-11 ■ Cleaning the Maintenance Kit W iper Blade on page 8-15 ■ Cleaning the Outside of the Printer on page 8-18 ■ Cleaning the Document G[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-3 T o load ink: 1. Lift the control panel. 2. Open the ink cov e r . 8860mfp-052 8860mfp-053[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-4 3. Locate the ink-loading bin that is lo w . A la bel abov e each bin indicates the ink stick color and shape for that bin. 4. Remov e the ink stick from its packaging, and th en insert the ink stick into the opening of the appropriate ink-loading bin. Do not force the ink[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-5 Emptying the Waste T ray Empty the waste tray when the control panel disp lays a message stating that the waste tray is full. W arning: The system’ s inte rior may be hot. Do not touch th e hot surfaces! T o empty the w aste tray: 1. Open the side door . 8860mfp-055[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-6 2. Pull the waste tray (labeled B ) completely out of the system. W arning: The waste tray may be hot; handle it carefully . Note: The waste tray may be locked if the system is in a warm-up cy cle or if the ink is cooling follo wing the Eliminate Light Stripes troubleshoot[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-7 4. Insert the waste tray into the system and push it completely into the waste tray slot. 5. Close the side door . Caution: Do not attempt to reuse the wa ste ink in th e system; it can damage the system. This damage is not cov ered under the system w arranty . 8860mfp-058[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-8 Replacing the Maintenance Kit The maintenance kit contains a maintenance rolle r that keeps the surface of the imaging drum clean and oiled. Order a ne w maintenance kit when the control pa nel displays a message that the maintenance kit is lo w . Replace it when the contr[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-9 2. Remov e the maintenance kit (labeled A ) from the maintenance kit slot. 3. Insert the replacement maintenance kit and pu sh it completely into the maintenance kit slot. Foll ow the illustrated instructions in cluded with the maintenance kit for full installation and dis[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-10 4. Close the side door . 8860mfp-059[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-11 Cleaning the Paper Release Blade T o clean the paper release blade: 1. Lift the control panel. 2. Remov e paper from the output tray . 8860mfp-052 8860mfp-076[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-12 3. Open the exit cov er . 4. Lift the lo wer paper guide tow ard the front of t he system. 8860mfp-077 8860mfp-079[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-13 5. W ipe the plastic paper release blade on the paper guide with a pre-soaked alcohol cloth (using 90 percent isopropyl alcohol). 6. Return the paper guide to its original position. 8860mfp-062 8860mfp-063[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-14 7. Close the exit co ver . 8. Close the control pa nel. 8860mfp-081 8860mfp-082[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-15 Cleaning the Maintenan ce Kit Wiper Blade The mainten ance kit con tains a wiper blade tha t remov es excess ink. T o clean the maintenance kit wiper blade: 1. Open the side door on the system. 2. Remov e the maintenance kit (labeled A ) from the maintenance kit slot. 886[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-16 3. Use a lint-free cloth to clean the top and uppe r edges of the flexible plastic wiper blade located next to the roller . 4. Insert the maintenance kit and push it co mpletely into the maintenance ki t slot. 8860mfp-064 8860mfp-061[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-17 5. Close the side door . 8860mfp-059[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-18 Cleaning the Outside of the Printer T o remov e stains, clean the outside of the system using a soft, damp, cloth moistened with a mild neutral deter gent. Do not spray detergent directly onto the system. W arning: T o prev ent electric shock, turn the system of f and unp[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-19 3. W ipe the document glass with the cloth or cotton swab . 4. Close the do cument feeder . 8860mfp-065 8860mfp-095[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-20 Document Feeder T o clean the document feeder: 1. Open the jam access door on the document feeder . 2. Moisten a soft cloth or cotton swab with alcoh ol (90 percent isoprop yl alcohol). 3. W ipe the feeding roller and inside the docume nt feeder with the cloth or cotton s[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-21 4. Close the jam access door . 5. Lift the document feeder . 8860mfp-092 8860mfp-093[...]

Maintenance and Cleaning Phaser® 8560MFP/8860M FP Multifunction Printer 8-22 6. W ipe the underside of the documen t fe eder with the cloth or cotton swab . 7. Close the do cument feeder . 8860mfp-067 8860mfp-095[...]

Ordering Supp lies Phaser® 8560MFP/8860M FP Multifunction Printer 8-23 Ordering Supplies This section includes: ■ Consumables on page 8-23 ■ Routine Maintenance Items on page 8-24 ■ When to Order Supplies on page 8-24 ■ Recycli ng Supplies on page 8-24 Certain consumables and ro utine maintenance items need to be ordered occasionally . Eac[...]

Ordering Supp lies Phaser® 8560MFP/8860M FP Multifunction Printer 8-24 Routine Maintenance Items Routine maintenance items are printer parts th at ha ve a limited life and require periodic replacement. Replacements may be parts or ki ts. Routine maintenance items are typically customer replaceable. The maintenance kit is the only routine maintena [...]

Moving and Repackin g the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 8-25 Moving and Repacking the Printer This section includes: ■ Precautions for Moving the Pri nter on page 8- 25 ■ Moving the Printer W ithin the Off ice on page 8-25 ■ Preparing the Printer for Shipment on page 8-27 Caution: P arts of the system ar e hot. T o a[...]

Moving and Repackin g the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 8-26 4. W ait for the system to complete the cool-do w n period for the ink to solidify . The fan shuts do wn when it is cool enou gh to move the system. Caution: If you turn of f the system b ut do not select Shutdown for Moving System on the control panel, t he fan [...]

Moving and Repackin g the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 8-27 Preparing the Printer for Shipment Before shipping the system: 1. Remov e the maintenance kit and w aste tray . See Removing the Maintenance Kit and Wa s t e T r a y on page 8-28. 2. T urn of f the system. See T urning Of f the Printer on page 8- 30. 3. Remov e t[...]

Moving and Repackin g the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 8-28 Removing the Maintenance Kit and Waste T ray Before turning off the system, remov e the maintenance kit and w aste tray . 1. Open the side door on the system. 2. Remov e the maintenance kit (labeled A ) and place it in a plastic bag for storage. 8860mfp-055 8860m[...]

Moving and Repackin g the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 8-29 3. Remov e the waste tray (labeled B ) from the waste tray slot. W arning: The waste tray may be hot; handle it carefully . 4. Empty the waste, and then place the tray in a plastic bag for storage. Caution: Shipping the system with the maintena nce kit and waste [...]

Moving and Repackin g the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 8-30 T urning Off the Printer T o turn of f the system: 1. Press the po wer switch located under the interface cov er on the side of the system. 2. W ithin 10 seconds after turning off the system, select Shutdo wn f or Moving Sys tem on the control panel. Caution: If [...]

Moving and Repackin g the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 8-31 3. T urn the scanhead transportation lock clockwise to lock the scanhead. Caution: Scanhead damage can occur if th e lock is not fully tightened. 4. W ait for the system to complete the cool-do w n period for the ink to solidify . The fan shuts do wn when it is c[...]

Moving and Repackin g the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 8-32 Removing the Document Feeder and Scanner 1. Remov e the document feeder and scanner , pa ck them separately from the rest of the system. 2. Disconnect the cable between the do cument feeder and the scanner . 3. Lift the document feeder . a. Pinch the hinges, and [...]

Moving and Repackin g the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 8-33 b. Disconnect the cable between the scanner and the rest of the system. c. Using a pen, slide both the scanner latches to the unlocked position, and then slide the scanner bac k and lift it a way from the syst em. d. Pack the scanner separately fr om the rest of [...]

Moving and Repackin g the Printer Phaser® 8560MFP/8860M FP Multifunction Printer 8-34 5. Use the hand holds on ea ch si de of the system to lift it. Caution: If the system has an optional T ray 3 or 4, lift the system of f the trays. Packing the Printer Repack the system using the orig inal packing material and box e s or a Xerox repackaging kit. [...]

Phaser® 8560MFP/8860M FP Multifunction Printer 9-1 This chapter includes: ■ Clearing Paper Jams on page 9-2 ■ Getting Help on page 9-27 See also: T roubleshooting video tutorials at www .xe rox.com/of f ice/8560MFPsupp ort or www .xerox.com/off ice/ 8860MFP support Print Quality on page 7-1 T roubleshooting[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-2 Clearing Paper Jams This section includes: ■ Jam at Exit Cov er on page 9-2 ■ Jam at Exit Path on page 9-8 ■ Ja m a t F ro nt Cover on page 9-11 ■ Jam at T ray 2, 3, or 4 on page 9-18 ■ Jam at the Document Feeder on page 9-23 See also: User Safety on page A-1 Jam at [...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-3 2. Remov e paper from the output tray . 3. Open the exit cov er . 8860mfp-076 8860mfp-077[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-4 4. Pull the jammed paper slo wly out of the syst em. Confirm that all paper fragments are remov ed. 5. If you did not find paper in Step 4, lift the paper guides. 6. Remov e any jammed paper . 8860mfp-078 8860mfp-079 8860mfp-080[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-5 7. Close the exit co ver . 8. Close the control pa nel. 8860mfp-081 8860mfp-082[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-6 9. If you did not find paper in the pr evious steps, follo w these steps. a. Pull up the latch on the front of th e system to open the front co ver . b. Pull the jammed paper slo wly out of the syst em. Conf irm that all paper fragments are remov e d. 8860mfp-083 8860mfp-084[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-7 c. Close the front cover . 8860mfp-085[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-8 Jam at Exit Path T o clear a jam at the exit path: 1. Lift the control panel. 2. Pull the jammed paper slo wly out of the syst em. Confirm that all paper fragments are remov ed. 8860mfp-075 8860mfp-086[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-9 3. Remov e paper from the output tray . 4. Close the control pa nel. 8860mfp-076 8860mfp-082[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-10 5. Adjust the output tray for short or long paper . F or media shor ter than 190 mm (7.5 in.), flip up the paper stop . F or media longer tha n 297 mm (11.7 in.), e xtend the output tray . 8860mfp-016 8860mfp-017[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-11 Jam at Front Cover T o clear a jam at the front cov er: 1. Pull up the latch on the front of th e system to open the front co ver . 2. Pull the jammed paper slo wly out of the syst em. Confirm that all paper fragments are remov ed. 8860mfp-083 8860mfp-084[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-12 3. Close the front cover . 4. If you did not find paper in Step 2, follo w these steps: a. Lift the control panel. 8860mfp-085 8860mfp-075[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-13 b. Open the exit cov er . c. Pull the jammed paper slo wly out of the syst em. Conf irm that all paper fragments are remov e d. 8860mfp-077 8860mfp-078[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-14 d. Lift the paper guides. e. Remov e jammed paper . 8860mfp-079 8860mfp-080[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-15 f. Close the exit co ver . g. Close the control pa nel. 8860mfp-081 8860mfp-095[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-16 5. If you did not find jammed paper in th e previous steps, follo w these steps. a. Pull all the trays completely out of the system and remo ved jammed paper . b. Pull the jammed paper slo wly out of the syst em. Conf irm that all paper fragments are remov e d. 8860mfp-098 88[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-17 c. Replace all trays and push each one completely in to the system. Note: Use only the appro ved paper type, weight, and size for this tray . Print custom size paper from T ray 1 only . 8860mfp-098[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-18 Jam at T ray 2, 3, or 4 T o clear a jam from the tray specif ied on the control panel: 1. Pull the tray specif ied on the control panel completely out of the system. 2. Remov e the top sheet from the tray . 8860mfp-088 8860mfp-087[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-19 3. Remov e jammed paper inside the system tray sl ot. V erify that any torn pieces of paper are remov ed. 4. Push the tray completely into the system. 8860mfp-100 8860mfp-098[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-20 5. If you did not find paper in the pr evious steps, follo w these steps. a. Pull all the trays completely out of the system. b. Pull up the latch on the front of th e system to open the front co ver . 8860mfp-088 8860mfp-083[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-21 c. Remov e any jammed paper . V erify that any torn pieces of paper are removed. d. V erify that the paper is load ed correctly in the tray . Adju st the length and width tray guides for the paper loaded in the tray . ■ Length guide : Press the sides, then slide the guide u[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-22 e. Close the front cover . f. Replace all trays and push each tr ay completely into the system. 6. V erify that you are printing custom paper sizes from T ray 1 only . 8860mfp-085 8860mfp-098[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-23 Jam at the Document Feeder Note: A jam at the document feeder prevents f a xi ng or scanning b ut does not pre vent printing activ ities. T o clear a jam at the document feeder: 1. Remov e the originals from the document feeder and catch tray . 2. Open the jam access cover on[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-24 3. Remov e jammed paper from the document feeder . 4. Close the jam access cover on the document feeder . 8860mfp-091 8860mfp-092[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-25 5. Lift the document feeder . 6. Remov e any jammed paper from under the docum ent feeder or from the document gla ss. 8860mfp-093 8860mfp-094[...]

Clearing Paper Ja ms Phaser® 8560MFP/8860M FP Multifunction Printer 9-26 7. Close the do cument feeder . 8. Reinsert originals in the docume nt feeder . 8860mfp-095 8860mfp-096[...]

Getting Help Phaser® 8560MFP/8860M FP Multifunction Printer 9-27 Getting Help This section includes: ■ Control Panel Messages on page 9 -27 ■ PrintingScout Alerts on page 9-27 ■ Fax and Scan Alerts on page 9 -28 ■ PhaserSMAR T T echnical Support on page 9-28 ■ Online Support Assistan t on page 9-28 ■ W eb Links on page 9-29 Xerox provi[...]

Getting Help Phaser® 8560MFP/8860M FP Multifunction Printer 9-28 Fax and Scan Alerts Alerts provide messages and instructions for helping the user solve problems that may arise when faxing or scanning. Alerts can be viewed through CentreW are IS or through the Xerox Support Centre utility . Note: Fax errors do not prev ent scanning , copying, or p[...]

Getting Help Phaser® 8560MFP/8860M FP Multifunction Printer 9-29 W eb Links Xerox provides se veral websites that of fer addi tional help on your Phaser 8560MFP/8860MFP printer . A set of Xerox links is installed in your web browser’ s Fav o ri t e s folder when you install the Xerox prin ter dri vers on your comput er . Use the following we bsi[...]

Getting Help Phaser® 8560MFP/8860M FP Multifunction Printer 9-30 Phaser 8860MFP Printer Resource Link PhaserSMART T echnica l Suppor t automatically diagnoses prob lems on y our networked system and proposes solutions: www .phasersmar t.com T echnical suppor t inform ation for your system, includes online T echnical Suppor t, Recommended Media Lis[...]

Phaser® 8560MFP/8860M FP Multifunction Printer A-1 Y our system and the recommended supp lies hav e been designed and tested to meet strict safety requirements. Attention to the follo wing information ensures the continued safe operation of your system. Electrical Safety ■ Use the power cord supplied with your system. ■ Plug the po wer cord di[...]

Phaser® 8560MFP/8860M FP Multifunction Printer A-2 If you notice unusual n oises or odors: 1. T urn of f the system immediately . 2. Disconnect the po wer cord fro m the electrical outlet. 3. Call an authorized service repres entati ve to correct the problem. The po wer cord is attached to the system as a pl ug-in device on the side of the system.[...]

Phaser® 8560MFP/8860M FP Multifunction Printer A-3 Operational Safety Y our system and supplies were designed and test ed to meet strict safety requirements. These include safety agency e xamina tion, approv al, and compliance w ith established en vironmental standards. Y our attention to the follo wing safety guidelines helps to ensure the contin[...]

Phaser® 8560MFP/8860M FP Multifunction Printer A-4 Printing Safety Guidelines ■ K eep hands, hair , neckties, etc., aw ay from the e xit and feed rollers. ■ Do not remo ve the paper source tray that you se lected in either the printer dri ver or control panel. ■ Do not open the doors when the system is printing . ■ Do not mov e the system [...]

Phaser® 8560MFP/8860M FP Multifunction Printer A-5 Moving the Printer Follo w these guidelines to av oid injuri ng yourself or damaging the system: ■ Use the Shut Down mode on the control panel for best results. ■ Alw ays allo w the system to cool before it is mo ved to a void ink spills which can damage the printer W arning: Parts of the syst[...]

Phaser® 8560MFP/8860M FP Multifunction Printer A-6 ■ Alw ays remov e the document feed er before shipping the system. ■ Always remov e the scanne r be fore shipping the system. ■ Always mo ve the system separa tely from optional T rays 3 and 4. ■ The system is hea vy and must be lifted by tw o people. ■ Ne ver place fo od or liquids on t[...]

Phaser® 8560MFP/8860M FP Multifunction Printer A-7 Symbols Marked on Product Product Recycling and Dis posal for North America Xerox operates a worldwide equipment takeba ck and reuse/recycle program. Contact your Xerox sales representativ e (1-800-ASK-XER O X) to determine whether th is Xerox product is part of the program. For more i nformatio n[...]

Phaser® 8560MFP/8860M FP Multifunction Printer B-1 United States Congress, by stat ute, has forbidden the reproducti on of the follo wing subjects under certain circumstances. Penalties of fine or imprison ment may be imposed on those guilty of making such reproductions. 1. Obligations or Securities of the Un ited States Gov ernment, such as: 2. A[...]

Phaser® 8560MFP/8860M FP Multifunction Printer B-2 7. Immigration papers. 8. Draft Registration Cards. 9. Selectiv e Servic e Induction papers that bear any of the following Re gistrant’ s information: ■ Earnings or Income ■ Court Record ■ Physical or mental conditi on ■ Dependency Status ■ Pre vious military service Exception: United [...]

Phaser® 8560MFP/8860M FP Multifunction Printer B-3 Canada Parliament, by stature, has forbidden the reproduction of the following subjects under certain circumstances. Penalties of fine or imprison ment may be imposed on those guilty of making such reproductions. 1. Current bank notes o r current paper money . 2. Obligations or securities of a gov[...]

Phaser® 8560MFP/8860M FP Multifunction Printer C-1 United States Fax Send Header Requirements The T elephone Consumer Protection Act of 1991 mak es it unlawful for an y person to use a computer or other electronic de vice, including a fax machine, to send any message unless such message clearly contains in a mar gin at the top or bottom of each tr[...]

Phaser® 8560MFP/8860MFP Multifunction Printer C-2 The Ringer Equi valence Number (REN) is used to determine the number of devices that may be connected to a teleph one line. Excessiv e RENs on a telep hone line may result in the de vices not ringing in response to an in coming call. In most but not all areas, the sum of RENs should not exceed f i [...]

Phaser® 8560MFP/8860M FP Multifunction Printer C-3 Canada Note: The Industry Canada label identif ies certifie d equipment. This certification means that the equipment meets certain telecommunications network protectiv e, operational and safety requirements as prescribed in the appropriat e T erminal Equipment T echnic al Requirements document(s).[...]

Phaser® 8560MFP/8860M FP Multifunction Printer C-4 Europe Radio Equipment & T elecommunications T erminal Equip ment Directive This Xerox product has been self-certif ied by Xerox for pan-Europe an single terminal connection to the analog ue public switched telephone netw ork (PS TN) in accordance with Directiv e 19 99/5/EC. The product has be[...]

Phaser® 8560MFP/8860M FP Multifunction Printer C-5 New Zealand T elecom Warning Notice 1. The grant of a T elepermit for an y item of term inal equipment indicates only that T elecom has accepted that the item complies wi th minimum conditions for connection to its network. It indicates no endorsement of the product by T eleco m, nor does it provi[...]

Phaser® 8560MFP/8860M FP Multifunction Printer Index-1 Index Numerics 2nd side pri nting, 3-28, 3-29 2-sided printi ng, 3-26 automatic, 3-26 binding edge options, 3-27 manual, 3-28 pre-printed paper, 3-28 selecting, 3-27 A accessory system cart, 1-9 activity report, 6-22 adding a group, 6-8 an individual, 6-6 group speed dial entry, 6-8 individual[...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-2 CentreWare IS changing or modifying the prin ter’s IP address, 2-7 creating custom paper ty pes, 3-59 setting the printer’s IP address dynamically, 2-6 using to retrieve scanned images, 5-8 changing the IP address using CentreWare IS, 2-7 characters control panel buttons, 1-13 enteri[...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-3 setting print job interrupt option, 4-20 shifting the image, 4-15 specifying document type, 4-7 suppress backgrou nd variations, 4-10 using color copy password, 4-20 using separation pa ges for copies, 4-17 Copy to Folder tab, 5-1 1 selecting settings, 5-11 copying illegal, B-1 posters, [...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-4 E electrical safety, A-1 email profiles, 5-9 creating or editing, 5-25 deleting, 5-25 emptying the waste tray, 8-5 enabling DHCP on the printer, 2-6 enhanced copy mode, 4-6 Enhanced print-quality mode, 7-2 enlarge images, 4-9 envelopes, 3-37 guidelines, 3-37 printing from Tray 1, 3-38 er[...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-5 folder profiles, 5-11 creating or editing, 5-26 deleting, 5-26 format IP address, 2-6 front cover paper jam, 9-1 1 G getting help, 9-27 control panel messages, 9-27 fax and scan alerts, 9-28 Online Support Assistan t, 9-28 PhaserSMART technical support, 9-28 PrintingScout Alerts, 9-27 te[...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-6 individual adding a speed dial entry, 6-6 adding fax information, 6-12 deleting, 6-10 editing, 6-10 editing or deleting an entry from the send list, 6-13 fax directory, 6-6 setting fax destination, 6-14 individual entries for faxes, 6-5 information about your printer, 1-16 Advanced Featu[...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-7 M Macintosh importing scanned images into an application, 5-14 manual feed, 3-14 PostScript driver settings, 3-23 scanning images to a Macintosh application, 5-14 selecting printing options for an individual job, 3-23 sending a fax from your comp uter, 6-4 Xerox Support Centre, 1-18 Maci[...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-8 O Office Color color correction, 7-4 Online Support Assistan t, 9-28 operating systems printer drivers, 2-10 operational safety, A-3 options additional trays, 1-9 hard drive, 1-9 memory, 1-9 printing, 3-21 system, 1-9 ordering supplies, 8-23, 8-2 4 original size scanning template setup, [...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-9 print speed maximum, 1-6 printer back view, 1-4 configurations, 1 -6 enabling DHCP, 2-6 features, 1-6 front view, 1-3 moving, 8-25 moving within the office, 8-25 open view, 1-5 preparing for shipment, 8-2 7 recycling and disposal, A-7 repacking, 8-25 setting the IP address, 2-5 side view[...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-10 regulations copy, B-1 faxing, C-1 removing a group, 6-11 an individual, 6-10 repacking the printer, 8-25 replacing the maintenance kit, 8-8 report activity report, 6-22 dial directory report, 6- 22 fax transmission report, 6- 17 group directory rep ort, 6-22 pending jobs report, 6-22 pr[...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-11 sensitivity to laser originals, 4-10 setting scan resolution, 5-1 5 setting up template, 5-20 specifying original size, 5-19 specifying the document type, 5 -18 suppress backgrou nd color, 5-16 template, 5-20 to private folder, 5-4 to Public Folder, 5-4 to user name, 5-5 using email pro[...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-12 information resources, 1-16 location, A-3 maximum print speed, 1 -6 maximum resolution (dpi), 1-6 options, 1-9 packing for moving , 8-34 precautions for moving, A-5 registration, 9-29 shut down for movin g, A-5 standard features, 1-6 supplies, A-4 trays, 1-6 turning off, A-5 T TCP/IP ad[...]

Index Phaser® 8560MFP/8860M FP Multifunction Printer Index-13 user name identifying, 5-5 scanning to, 5-5 Walk-Up scanning, 5 -6 user safety, A-1 using host names with Domain Name Service (DNS), 2-7 V views of the printer back, 1-4 front, 1-3 open, 1-5 side, 1-4 W Walk-Up scanning, 5-6 warning and error messages, 9-27 waste tr ay emptying, 8 -5 re[...]