Xerox WORKCENTRE 3210 manual

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Contents_ 1 contents 6 Features of yo ur new laser product 9 Safety 12 Regulatory Inform ation INTRODUCTION 19 19 Printer overvi ew 19 Front view 19 Rear v iew 20 Control panel overview 21 Understanding the Sta tus LED 22 Menu over view 23 Supplied software 23 Printer driver feature s 23 Pri nter driver 24 Pos tScript drive r (WorkCentre 3220 only [...]

2 _Contents contents 38 Adjusting the output s upport 38 Sta cking papers fi rmly 38 Setting the paper size and type COPYING 39 39 Sel ectin g the pa per tr ay 39 Cop yi ng 39 Changing the setting s for each co py 39 Darkn ess 39 O riginal Type 39 Red uced or en larged co py 40 Changing the defaul t copy settings 40 ID card copying 40 Using special[...]

Contents_ 3 contents 50 Rec eiving m anually in Tel mode 50 Rec eiving m anually us ing an ex tension tel ephone 50 Receiv in g autom atical ly in Ans /Fax mode 50 Receiving faxes using DRPD mode 51 Receiv in g in secu re rece i ving mo de 51 Activa ting se cure re ceiving mode 51 R eceivi ng faxes in memory 51 Other ways to fax 51 Sendin g a fa x [...]

4 _Contents contents 68 Checking the mac hine’s serial number TROUBLESHOOTING 69 69 Tips for avoiding paper j ams 69 Clearing document j ams 69 Inpu t Mis feed 70 Exit mi sfeed 70 Roll er mis feed 70 Clearing paper jams 70 In the paper feed area 71 In the manua l tray 71 In the print cartr idge area 71 In the paper e xit area 71 In th e duplex un[...]

Contents_ 5 contents GLOSSARY 89 INDEX 93[...]

Features of your new laser prod uct_ 6 features of your new laser product Your new machine is equipped wi th a number of special features that improv e the quality of the documents you print. With the machine, you can: Print with excellent quality and speed • You can print with a resolution of up to 1200 dpi effe ctive output. • Your machine pr[...]

7 _Feature s of your ne w laser produ ct FEA TURES BY MODELS The machin e is des igned to supp ort all of your docu ment need s – from pr inting and c opying, to more advan ced networ king sol ution s for your b usiness . Basic fea tures of th is machine include : ( : Includ ed, O: Op tional, Blank : Not Ava ilable) ABOUT THIS USER’S G UIDE Thi[...]

Features of your new las er product_ 8 FINDING MORE INFORM ATION You can fi nd inform ation for setti ng up and using your machine from the fo llowing res ources, either as a print-out or on screen . Quick Install Guide Provide s inf orm atio n on s etti ng up you r mac hin e and this requ ires that y ou fol lo w the ins truc tio ns in the guid e t[...]

Safety_9 Safety Read these safety note s carefully before usi ng thi s product to ensure you operate the equipment safely. Your Xerox product and supplies have be en designed and tested to meet str ict saf et y requir ements . Thes e inclu de saf ety Agency approval, and complian ce to esta blished environmental standards. Pl ease read the fol lowi[...]

10_Safety W ARNIN G: The metallic surfaces in the fu ser area are hot. Please use caution when removing paper jams from this area and avoid tou ching any metallic surfac es. Do Not Do These: • Never use a ground adapter plug to connect th e equipment to a power outlet that lacks a ground connectio n terminal. • Never attempt any mai ntenance fu[...]

Safety_11 The equipment emits unusual odours or makes unusual noises. The power cab le is damaged or frayed. A wal l panel circuit breaker, fus e, or ot her safety device has been tripped. Liquid is spilled i nto the mach ine. The machi ne is exposed to water. Any part of t he machine is da maged. W ARNIN G: R isk of explosion if battery is replace[...]

12_Regula tory Informati on Regula tory Infor m ati on CE M ark The CE mark applied to this product , symbolizes XEROX's declaration of conformity wi th the foll owing applica ble European Union Directives , as of the dates indica ted: December 12, 2006: Council Direc tive 2006/95/EC as amended. Approximati on of the laws of the member states [...]

Regulatory Info rmation_13 Illegal Copying Congress, by st atu te, has for bidden the copyi ng of the fol lowing subjects under certai n cir cumstance s. Penal ties of fine or imprisonment may be imposed on those gu ilty of mak ing such copies. • Obligations or Sec urities of the Unit ed States Gove rnment, such as: Certificat es of Inde btedness[...]

14_Regula tory Informati on For Fax Funct ion USA FAX Send Header Requirem ents: The telepho ne Consumer Prot ection Act of 19 91 makes it unlawful for any p erson to us e a computer or other el ectronic device, including a Fa x machine, to send any message unless such message c learly contai ns in a margi n at th e top or bottom of each transmit t[...]

Regulatory Info rmation_15 Repairs to certifi ed equipment s hould be coordi nated by a representati ve designated by the supplie r . Any repairs or alterations made by the user to thi s equi pment, or equipment malfunctions, may give the telecommun ications company cause to request t he user to d isconnect t he equipment. Users shoul d ensure for [...]

16_Regula tory Informati on OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS S OFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product i ncl udes cryptographi c soft ware w[...]

Regulatory Info rmation_17 Environmental Compliance USA Energy Star As an ENERGY STAR ® partner, Xerox Corporation has determined that (the bas ic configurat ion of) this product meets the ENERGY STAR guidelines f or energy efficiency. The ENERGY STAR and ENE RGY STAR MARK are registered United States tr ademarks. The ENERGY STAR Office Equipment [...]

18_Regula tory Informati on For business users in the European Union If you wish to discard elect rical and electronic equipment, please contact your dealer or supplier for fu rther informa ti on. Information on disposal in other countries outside the European Union These symbols are onl y valid in th e European Union. If you wish to discard thes e[...]

19 _ Introducti on introduction These are the main components of your mac hine: This chapte r includes: • Pri nter ov ervie w • Control pan el ove r vi ew • Underst anding the Status LED • Menu o verview • Suppl ied sof tware • Prin ter d river f eatu res PRINTER OVERVIEW Front view Rear vie w 1 Document wid th guides 9 Document output [...]

Introduction _2 0 CONTROL PANEL OVE RVIEW 1 ID Card Copy You can copy both sides of the ID Card li ke a driver’s license to a single side of pape r. See page 40. 2 Direct USB Allows you to direc tly print f iles stor ed on a USB Memory dev ice when it i s inserted i nto the USB memory port on the fron t of your mac hine. See page 58. 3 Display Sh[...]

Introduction _2 1 UNDERSTANDING THE S TATUS LED The co lor of the Status LED indicate s the machi ne's current status. STATUS DESCRIPTION Off • The ma chine is po wered off -line. • The ma chine is in power s ave mode . When data is recei ved, or an y button i s presse d, it switche s to on-li ne aut om atic al ly . Green Blinking • When[...]

Introduction _2 2 MENU OVERVIEW The contr ol panel p rovides access to v arious menu s to set up the mac hine or use the mach ine’s fun ctions. Thes e menus can be a cc essed by pre ssing Menu . Refer to the following dia gram. Some menus m ay not a ppear in th e display d epending on option s or mode ls. If so, it i s not applic able to y our ma[...]

Introduction _2 3 SUPPLIED SOFTWARE You must install the printer and scanner software using the su pplied CD after you have set up your machine and connected it to your compute r . CD provides you with the following software. PRINTER DRIVER FEATURES Your printer drivers support th e following standard feature s: • Paper orientation, size, sou rce[...]

24 _ Introducti on Post Scrip t drive r (WorkC entre 3220 on l y) FEATURE WINDOWS LINUX MACINTOSH Toner save OO O Machine p rint quality option OO O Poster printing XX X Multiple pag es per shee t (N-up) O O (2, 4) O Fit to page p rinting OX O Scale printing OX O Different source for firs t page XX O Watermark XX X Overlay XX X Duplex OO O[...]

Getting st arted _2 5 getting started This chapter gives you step-by-step in structions for setting up the machine. This chapte r includes: • Setting up the har dware • System re quirement s • Setting up the netw ork • Inst alling the s oftware • Machi ne's basic setting s SETTING UP THE HARD WARE This secti on sho ws t he ste ps to [...]

26 _ Getting started Macintosh Linux SETTING UP THE NETWORK You need to set up the network protocols on the machine to use it as your network printer. You can set up the basic network settings throug h th e machine's control pane l. Introduction Once you have connected your machine to a network with an RJ-45 Ethernet cable, you can share the m[...]

Getting started _2 7 Locating the WorkCentre 3210 or WorkCentre 3220 IP Address 1. Press Menu on the control panel, until you see Network on the bottom line of the display. 2. Press OK to access the menu. 3. Press the left/right arrow until Network Info. appears and press OK . 4. Print appears and press OK . 5. Press the left/right arrow to select [...]

28 _ Getting s tarted 3. Click in the Se tIP win dow to op en the T CP/IP c onfigu ration wi ndow . 4. Enter the ne twork card's MAC addres s, IP addres s, subne t mask, default ga teway, and then cli ck Apply . 5. Click OK , then the mac hine prin ts the netw ork informa tion. Co nfirm all the s etting s are cor rect. 6. Click Exit to close t[...]

Getting st arted _2 9 6. After the in stallatio n is finish ed, a window appears a sking yo u to print a test p age. I f you desire , select the co rresp onding checkb ox(es) and cli ck Finish . The window appears as king yo u to regist er yourself a s a user o f Xerox machi nes in order t o rec eive in form ation f rom X er ox. MACHINE'S BASI[...]

30 _ Getting s tarted Changing the default mode Your mach ine is pr eset to Fax mode. You c an switch this defa ult mode between Fa x mode a nd Copy mo de. 1. Press Menu u ntil System Setu p appears on the bott om line of th e display and press OK . 2. Press OK when Machin e Setup appears . 3. Press the left/rig ht arrow unti l Default M ode appear[...]

Getting st arted _3 1 Using the save modes Toner Save mode Toner save m ode allo ws your ma chine to use less to ner on eac h page. Activatin g this mode extends the life o f the print c artridge b eyond what one would experienc e in the n ormal mo de, but it reduces p rint quali ty. 1. Press Menu until Sys tem Setup ap pears on t he bottom line of[...]

32 _ Loading originals an d print medi a loading originals and print media This chapter intr oduces you ho w to load o riginals and print m edia into yo ur machine. This chapte r includes: • Loading o rigina ls • Select ing print med ia • Changi ng the size o f the pape r in the pa per tray • Loading p aper • Printi ng on speci al prin t [...]

Loading or iginals a nd print media _3 3 2. Load the or igi nal fac e up in to the ADF. Mak e s ure that the b ott om of the original stack matc hes the pape r size ma rked on th e docume nt input tray. 3. Adjust the documen t width gui des to the paper siz e. SELECTING PRINT MEDIA You ca n print on a var i ety of print media, su ch as p lain pap e[...]

34 _ Loading originals an d print medi a Specifications on print media TYPE SIZE DIMENSIONS WEIGH T A CAPACITY B Plain paper Letter 216 x 279 mm (8.5 x 11 inches) • 60 to 105 g/m 2 (16 to 28 lb bond) for th e tray • 60 to 16 3 g/m 2 (16 to 43 lb bond) fo r the manual tray • 250 sh eets of 80 g/m 2 (20 lb bond) pa per for the tray • 1 sh eet[...]

Loading or iginals a nd print media _3 5 Media sizes supported in each mode Guidelines for sele cting and storing print media When sel ecting or loa ding pape r, envelo pes, or oth er print ma terials, kee p these gu idelines in mind: • Always use print media tha t conform with the sp ecification s listed on page 34 • Attemp ting to print o n d[...]

36 _ Loading originals an d print medi a CHANGING THE SIZ E OF THE PAPER IN THE PAPER TRAY To load lo nger sizes of paper, s uch as Lega l-sized p aper, you need to adjust the paper guides to exten d the paper tra y. 1. Press an d hold the gu ide lo ck, a nd sli de the pap er leng th gui de t o loca te it in the correct paper size slot . It is pres[...]

Loading or iginals a nd print media _3 7 5. Place the tray into the machine . 6. Set the paper size from yo ur comput er. LOADING PAPER Loading paper in the tray 1 or optional tray Load the prin t med ia yo u us e for the maj ority of yo ur prin t job s in th e tr ay 1. The tray 1 can hold a maximum of 250 sheets of 80 g /m 2 (20 lb bond ) plain pa[...]

38 _ Loading originals an d print medi a 3. When you print in appl ication, s tart the pri nt menu. 4. Before you print, open pri nter propert ies. 5. Press the Pape r tab in prin ter properti es, and s elect an app ropriate paper type . 6. Select Manual Fee der in pape r source then , press OK . 7. Start printin g in applic ation. ADJUSTING THE O [...]

Copying _3 9 copying This chapter gives you step-by-step instructions fo r copying documents. This chapte r includes: • Select ing the paper tray • Copying • Changi ng the set tings for eac h copy • Changi ng the defa ult copy settings • ID ca rd copyin g • Using s pecial c opy features • Printi ng on both sides of paper • Setti ng [...]

40 _ Copying CHANGING THE DEFAU LT COPY SETTINGS The copy options, in cluding darkness , original type, copy size, an d number of copie s, can be set to those most freq uently us ed. When you copy a documen t, the defa ul t setting s are use d unless th ey hav e bee n ch ang ed by using th e correspond ing button s on the c ontrol pan el. 1. Press [...]

Copying _4 1 2-up or 4-up copying Your mach ine can p rint 2 or 4 original ima ges reduced to fit onto o ne sheet of p aper. 1. Press Cop y . 2. Load orig inals face u p into the ADF, or pl ace a singl e original face down o n the scanne r glass. For detail s about lo ading an ori ginal, se e page 32. 3. Press Menu u ntil Copy Feature app ears on t[...]

42 _ Copying PRINTING ON BOTH SI DES OF PAPER You can s et the ma chine to p rint docu ments on both side s of pape r. (WorkCe ntre 322 0 only ) 1. Press Cop y . 2. Press Menu u ntil Copy Setup appe ars on the bottom li ne of the display and press OK . 3. Press the left/rig ht arrow unti l Dup lex Print ap pears and pre ss OK . 4. Press the left/ri[...]

Scanning _4 3 scanning Scanning with you r machine lets you tu rn pictures and te xt into dig ital files that can be stored on yo ur computer. This chapte r includes: • Scanni ng basics • Scanni ng from the c ontrol pan el • Scanni ng using a network c onnectio n • Chang ing the setti ngs for ea ch scan job • Chang ing the de fault scan s[...]

44 _ Scanning 2. Click th e Add Device butto n or double -click t he Add Dev ice ic on. 3. Click Next . 4. Select Browse f or a scanner. ( recommended ) , or select Connect to this scanner. an d enter the IP address of your mac hine. 5. Click Next . A list of t he scanners on your n etwork appe ars. 6. Select yo ur machine f rom the li st and en te[...]

Scanning _4 5 6. To enter additi ona l add res se s, pre ss OK when Yes appears and repe at step 5. To contin ue to the n ext step, pre ss the le ft/right arro w to select No a nd press OK . 7. If the dis play asks if you want to send t he email to your acco unt, press the Scroll bu ttons to sele ct Yes or No and press OK . 8. Enter an em ail subje[...]

46 _ Scanning Searching Address Book for an entry There are t wo ways to search for a n address in memory . You can e ither scan from A to Z seque ntially o r search b y entering th e first lett ers of the name as sociated with the ad dress. Searching sequentially t hrough memor y 1. If necess ary, pr ess Scan/E mail . 2. Press Address Book until S[...]

Basic p rinting _4 7 basic printing This chapter explain s common printing tasks. This chapte r includes: • Printin g a docum en t • Canc eli ng a print job PRINTING A DOCUMENT Your mach ine allows you to p rint from vari ous Windo ws, Macin tosh, or Linux ap plicatio ns. The exac t steps f or printing a document may vary dependin g on the a pp[...]

Faxing _4 8 faxing This chapter gives you information about using your machine as a fax ma chine. This chapte r includes: • Sendin g a fax • Receivin g a fax • Other wa ys to fax • Fax se tup SENDING A FAX Setting th e fax heade r In some countries , you are requ ired by la w to indic ate your fa x number on any fax you send . The Mac hine [...]

Faxing _4 9 Darkness You can s elect the default c ontrast mo de to fax yo ur origi nals lighte r or darker. 1. Press Fax . 2. Press Menu until Fa x Feature appea rs on the b ottom lin e of the display and press OK . 3. Press the l eft/right arrow until Darkness appears and press OK . 4. Press the l eft/right arro w until the o ption you wa nt appe[...]

50 _ Faxing •I n Ans/Fax mode, a n answering machin e attached to your mac hine answers an incomin g call, a nd the cal ler ca n leave a messag e on the answering machi ne . If the f ax ma chine se nses a fax tone on the li ne, the mach ine autom atically switches to Fax mo de to r eceive the fa x. See page 50. •I n DRPD mode, you can rece ive [...]

Faxing _5 1 Receiving in secure re ceiving mode You m ay need t o preven t your r eceive d faxes f rom be ing acce ssed by unauthori zed peop le. You can tu rn on secu re receiv ing mode to r estrict printing o f receive d faxes when the ma chine is unattende d. In secure receiving m ode, all incoming fa xes go i nto memo ry. When th e mode is deac[...]

52 _ Faxing 8. To enter m ore fax numb ers, press OK when Yes appea rs and repeat steps 6 a nd 7. You c an add up to 10 destin ations. 9. When you have finish ed enterin g fax num bers, pr ess the left/right arrow to select No at the Ano ther No.? prompt and press OK . 10. Enter the jo b name you want and pre ss OK . For detail s on how to enter al[...]

Faxing _5 3 Forwarding recei ved faxes to an other fax machine You can s et your mach ine to forwa rd incomi ng faxes to another fax number du ring a sp ecified ti me period . When a fa x arrives at your machi ne, it is store d in memor y. Th en, the ma chine di als th e fax numb er that you h ave specif ied and s ends the fax. 1. Press Fax . 2. Pr[...]

54 _ Faxing 3. Select Xerox PC-Fax from th e Name drop dow n list box . 4. Select OK . 5. Compose t he cover pag e and click Continue . 6. Enter the rec ipients’ nu mbers an d click Continue . 7. Select t he resolut ion and clic k Send Fax . Your PC begi ns to s end the f ax data and m ulti-fun ction printer s ends the fax. FAX SETUP Changing the[...]

Faxing _5 5 Receiving options Changing the default document settings The fax op tions, in cluding re solution an d darknes s, can be set to the m ost frequently used mode s. When y ou send a fax, the default s ettings ar e used if they are not chan ged by using the correspo nding but ton and m enu. 1. Press Fax . 2. Press Menu until Fax Setup appea[...]

56 _ Faxing Printi ng se n t fa x report auto matically You can set the ma chine to print a repo rt with detailed info rmation abo ut the previous 50 commun ication o perations , includ ing time and dates. 1. Press Fax . 2. Press Menu u ntil Fax Setup a ppears on the bottom l ine of the display and press OK . 3. Press the left/rig ht arrow unti l A[...]

Faxing _5 7 Searching Address Book for an entry There are tw o ways to s earch for a number i n memory. You can eith er scan from A t o Z sequen tially, o r you can se arch by ente ring the fi rst letters of the name associated with the nu mber. Searching sequentially through the m emory 1. If necess ary, pr ess Fax . 2. Press Addres s Book until S[...]

58 _ Using USB flas h memo ry using USB flash memory This chapter explain s how to use a USB memory device with your machin e. This chapte r includes: • About USB mem ory • Pluggi ng in a USB m emory devi ce • Scanni ng to a USB m emory devi ce • Printi ng from a U SB memory device • Backi ng up d ata • Managi ng USB memo ry ABOUT USB M[...]

Using USB flas h memo ry _5 9 6. Press OK when Yes appears t o scan mo re pages . Load an origina l and press Start . Regardless of the bu tton you p ress, the color mo de is decid ed as customi zed. See “Custo mizing Scan to USB” on page 59. Otherwise, pre ss the left/ri ght arrow to sel ect No and pr ess OK . After scan ning is compl ete, you[...]

60 _ Using USB flas h memo ry MANAGING USB MEMOR Y You can d elete image files sto red on a U SB memory de vice one by one or all at on ce by refo rmatting t he device. Deleting an image file 1. Insert the USB m emory dev ice into the USB memory por t on your machine . 2. Press Direct USB . 3. Press the left/rig ht arrow unti l Fi le Manage app ear[...]

Maintenance _6 1 maintenance This chapter pr ovides inform ation for maintain ing your machine and the print cartr idge. This chapte r includes: • Printing rep orts • Clearin g memory • Cle aning yo ur machi ne • Maintain ing the cartri dge • Repla ci ng the prin t cartri dge • Mainte nance pa rts • Managi ng your m achine f rom the w[...]

62 _ Maintena nce CLEARING MEMORY You can s electively clear in formation sto red in you r machin e’s memory . 1. Press Menu u ntil System Setu p appears on the bott om line of th e display and press OK . 2. Press the left/rig ht arrow unti l Clear Setti ng appears an d press OK . 3. Press the left/right a rrow until th e item you w ant to clea r[...]

Maintenance _6 3 3. Grasp th e han dles on the print cartrid ge and pu ll to remove the ca rtridge from the mac hine. 4. With a dry lint-free clo th, wipe aw ay any dus t and spi lled toner from the print cartri dges area an d their ca vities. 5. Locate th e long st rip of glas s (LSU) insi de the ca rtridge comp artment, and gentl y swab the glass[...]

64 _ Maintena nce MAINTAINING THE CARTRIDGE Print cartridge storage To get the most from the print cartridge, keep the following g uideline s in mind: • Do not re move the print cartridg e from its package un til ready for use. • Do not re fill the pr int cartrid ge. The mach ine warra nty does no t cover damage c aused by u sing a refi lled ca[...]

Maintenance _6 5 REPLACING THE PRINT CARTRIDGE When the print cartri dge is comp letely e mpty, yo u must replac e the prin t cartridge. • The st atus LED and the toner-r elated me ssage on the disp lay indicat es that the pr int cartrid ge should be replaced . • Incomin g faxes a re saved in memory. At this st age, the p rint cartrid ge needs [...]

66 _ Maintena nce Cleaning the drum If there are streaks or spots o n your pri nt, the OPC d rum of the print cart ridge m ay req uire c leanin g. 1. Before start ing the clea ning procedu re, make sure that pape r is loaded in the ma chine. 2. Press Menu u ntil System Setu p appears on the bott om line of th e display and press OK . 3. Press the l[...]

Maintenance _6 7 5. Align the left end of the ADF roll er with th e slot and push the ri ght end of the roller into the ri ght slot. Ro tate the bu shing on the right end of the roller toward the docu ment input tra y. 6. Close the ADF cover. Replacing the ADF feed roller 1. Open th e ADF cove r. 2. Rotate the b ushing on th e right end of the ADF [...]

68 _ Maintena nce 5. Insert a new tra nsfer rolle r into place. 6. Grasp the hand les on the print cartridg e. Insert the cartridge unt il it clicks into plac e. 7. Close the fro nt co ver. Mak e s ure th e c ov er is s ecu rel y latche d, and th en turn the m achine on. Replacing the pick up roll er 1. Pull the tra y open. 2. Release th e latch o [...]

69 _ Trouble shooting troubleshooting This chapter gives he lpful information for what to do i f you encounter an erro r. This chapte r includes: • Tips f or avoiding paper jam s • Clearin g docume nt jams • Clearin g paper ja ms • Unders ta ndi ng display me ss age s • Solving other prob lems TIPS FOR AVOIDING P APER JAMS By selec ting t[...]

70 _ Trouble shooting Exit m i sfeed 1. Remove an y remaining pages fro m the ADF. 2. Seize the misfeed pap er, and rem ove the pape r from the d ocument output tray by carefull y pullin g it to the right using b oth hands . 3. Load the r emoved p ages bac k into the ADF. Roller misfeed 1. Open the scanner lid . 2. Seize the misfeed pap er, and rem[...]

Trouble shooting _7 1 3. Insert the tray back in to the machine . Printing au tomatica lly resu mes. In the manual tray When you pri nt us ing the m anu al tra y and the m ach ine detect s tha t there is either no paper or tha t the pape r has been improperly loaded, fo llow the next ste ps to rele ase the jamm ed paper. 1. Check if the pa per is s[...]

72 _ Trouble shooting 2. Remove th e jammed pa per from th e duplex uni t. If the pape r does no t come ou t with the du plex uni t, remove the paper from the b ottom of th e machine. If you ca nnot find the jammed p aper, or if there is a ny resistanc e removing th e paper , stop pullin g and go t o step 3. 3. Open t h e rear c over. 4. Pull the g[...]

Trouble shooting _7 3 UNDERSTANDING DISP LAY MESSAGES Messag es appear on the contro l panel di splay to indicate th e machin e’s status o r errors. Refer to the t ables below to unde rstand the messages’ meaning and correct t he problem if neces sary. Mess ages and their meaning s are listed in alphab etical o rder. • xxx ind icates the m ed[...]

74 _ Trouble shooting Memory Ful l The me mory is f ull. Delete un necessary f ax jobs an d retransmit a fter more me mo r y bec o m es avail able. A ltern ative ly, split th e transmission into more tha n one opera tion. Not Assigned The speed but ton or speed dia l num ber you tri ed to use has no numb er ass igned to it. Enter the n umber manual[...]

Trouble shooting _7 5 SOLVING OTHER PRO BLEMS The follo wing chart lists some conditio ns that m ay occur and the recommend ed solutio ns. Follow the sugge sted solu tions unti l the proble m is corrected . If the prob lem persis ts, call f or service. Paper feeding Printing problems CONDITION SUGGESTED SOLUTIONS Paper is jam med during printing. C[...]

76 _ Trouble shooting Printing quality problems If the insi de of the m achine is dirty or pa per has be en loaded improperly, you may notice a reduction in print qual ity. See the table bel ow to clea r the problem. A print job is extremely slow. The job may be very complex . Reduce the complex ity of th e page or try adjustin g the prin t quality[...]

Trouble shooting _7 7 Dropou ts If faded a reas, gen erally rounde d, occur rand omly on the pa ge: • A single sheet of p aper may be defectiv e. Try reprinting the job. • The mois ture co nten t of the pape r is uneven or the pape r has moist s pots on i ts surface. Try a different brand of pa per. See pag e 33. • The pape r lot is ba d. The[...]

78 _ Trouble shooting Copying problems Curl or wave • Ensure that the paper is loa ded proper ly. • Check the paper type an d quality . Both high temperatur e an d humidi ty can ca use pape r cu rl. See page 33. • Turn over the s tack of pap er in the tray. Also try rotating th e paper 180° in the tray. Wrinkl es or c reases • Ensure that [...]

Trouble shooting _7 9 Scanning problems Image rubs off the copy easi ly. • Replace the paper in th e tray with pap er from a ne w package. • In hig h humidity areas, do not leave paper in the m achine fo r extended pe riods of time. Frequent copy pa per jams occu r. • Fan the stack of paper, th en turn it o ver in the tray. Re place the pa pe[...]

80 _ Trouble shooting Network Scan problems Fax problems CONDITION SUGGESTED SOLUTIONS I cannot find a scanned im age file. You c an check t he scann ed file’s destinat ion in the Advan ced page i n the Networ k Scan program ’s Properties screen. I cannot find the scanned im age file after scanni ng. • Check if the scan ned file’s applic at[...]

Trouble shooting _8 1 Common P ostSc r ipt pro blems (W o rkCentr e 3220 only) The follo wing situa tions are PS language specifi c and may o ccur when several printer lan guages ar e being used . Common Windows problems Common Linux problems To recei ve a printed or screen-d isplayed m essage when PostScript errors occu r, open the Print Opti ons [...]

82 _ Trouble shooting Common Macintosh problems I cannot sc an via Gimp Front-end. • Che ck if Gi mp Fro nt-end has “ Xsane: Devic e dialog.” on the “Acqui re” menu. If no t, you shoul d inst all Xsan e plug -in fo r Gimp o n the your c omput er . You ca n fin d Xsane p lug- in package fo r Gimp on Linux distribution CD or Gimp hom e page[...]

83 _ Orderi ng supplies an d accesso ries ordering supplies and accessories This chapter pr ovides inform ation on purchasin g ca rtridges and accessor ies available for your machine . This chapte r includes: • Supplies • Accesso ries • How to purch ase SUPPLIES When the toner runs out, you can order the fo llowing type of print cartridge for[...]

Installi ng access ories _8 4 installing accessories Your machine is a ful l-featured model that has been optimiz ed to meet most of your printing nee ds. Recognizing that e ach user may have different requ irements, however, Xerox makes several accessories availab le to enhance your m achine’s capabilities. This chapte r includes: • Precau tio[...]

Installi ng access ories _8 5 Activating the added memory in the PS printer properties After insta lling the memory module, you need to s elect it i n the print er properties of the PostSc ript printer driver in orde r to use it . 1. Make su re that the PostScript printer driver i s instal led on your compute r. For d etails abou t inst alling the [...]

Specifications _8 6 specifications This chapter guides you about this machine’s specifications such as various features. This chapter include: • General specifications • Printer specifications • Scanner specifications • Copier specifi cations • Facsimile specifications GENERAL SPECIFICATIONS The symbol * optional feature dependi ng on m[...]

Spec ificat ions _8 7 PRINTER SPECIFICATI ONS SCANNER SPECIFICATIONS ITEM DESCRIPTION Printing method Laser beam p rinting Printing speed a a. It wil l be aff ected by opera ting sy stem us ed, co mp utin g perfo rmance, applica tion softwa re, connec ting method , media ty pe, media s ize and job com plexity . • WorkCe ntre 3210: Up to 24 ppm (A[...]

88 _ Specif ications COPIER SPECIFICATIO NS FACSIMILE SPECIF ICATIONS ITEM DESCRIPTION Copy Speed a a. Copy speed is based on Single D ocument Mu ltiple Copy . • WorkCe ntre 3210: U p to 24 cp m (A4), 24 cpm (Letter) • WorkCentre 3220: Up to 28 cpm(A4), 3 0 cpm (Letter) Copy resolution Tex t Scan/Pri nting: Up to 600 x 600 dp i Text/ photo Scan[...]

89 _ Glossa ry glossary ADF An Automatic Document F eeder (ADF) is a mechanis m that will automati cally feed a n original sheet of paper so t hat the ma chine ca n scan so me amount o f the paper at once. AppleTalk AppleTalk is a proprie tary suite of protoco ls develop ed by Appl e, Inc for compute r networking . It was included in the origin al [...]

90 _ Glossa ry An emulat or duplicates the func tions of one system with a diffe rent system , so that th e second s ystem behav es like the first system. Emulation focuses on exact re production of external b ehavior, which is in contra st to simula tion, wh ich concern s an abstrac t model o f the system being si mulated, often consid ering its i[...]

Glossary _9 1 LED A Light-Emi tting Diode (LED) is a sem iconductor d evice that i ndicates the status of a machi ne. MAC address Media Ac cess Cont rol (MAC) add ress is a unique i dentifier ass ociated with a netw ork adapter. MAC address is a unique 48-b it identifi er usually written a s 12 hexade cimal chara cters grou ped in pa irs (e. g., 00[...]

92 _ Glossa ry Subnet Mask The subn et mask is used in con junction with the net work addres s to determine which part of the addres s is the network add ress and wh ich part is th e host add ress. TCP/IP The Transmi ssion C ontrol Pro toc ol (TC P) a nd the In tern et Protocol (IP); the set of commun ications pro tocols th at imple ment the pr oto[...]

Index_ 93 index A Address Book group dial numbers 56 speed di al numbe rs 56 Address Book, use 45 ADF rubbe r pad, replac e 66 ADF, load 32 adjustm ent alti tude 29 alarm sou nd 30 Ans/Fax m ode, re ceiving m ode 50 C characters, e nter 30 cleaning drum 66 insi de 62 outs ide 62 scan unit 63 clock m ode 29 collation , specia l copy 40 contro l pane[...]

94 _Index printing reports 61 USB me mory 59 priority fax 52 proble m, solve copying 78 faxing 80 Linux 81 Network Scan 80 paper feed ing 75 printing q uality 76 scannin g 79 Windows 81 R receiv ing a fax in Ans/Fax mode 50 in DRPD mode 50 in Fax mode 50 in Secure Re ceiving mode 51 in Tel mode 50 receiving m odes 49 redialin g automatic al ly 49 m[...]

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1 Software section Contents 1. Installing Printer Software in Windows Installing Printer Software ................................................................................................... ............................................. 4 Installing Software for Local Printing .................................................................[...]

2 Printing Booklets ............................................................................................................ ............................................... 20 Printing on Both Sides of Paper ....................................................................... ........................ ...................................... 21[...]

3 Opening the Troubleshooting Guide ............................................................................................. ................................. 27 Changing the Status Monitor Program Settings .................................................................................. ........................... 27 9. Using Your Printer in[...]

Installing Printer Software in Windows 4 1 Installing Printer Software in Windows This chapter includes: • Installing Printer Software • Reinstalling Printer Software • Removing Printer Software N OTE : The following procedure is based on Windows XP , for other operating systems, refer to the co rrespon ding Windows user' s guide or onli[...]

Installing Printer Software in Windows 5 N OTE : If your printer is not already connected to the computer , the following window will appear . • After connecting the printer , click Next . • If you don ’t want to connect the printer at this time, click Next , and No on the following screen. Then the installation will start and a test page wil[...]

Installing Printer Software in Windows 6 N OTE : If your printer is not already connected to the computer , the following window will appear . • After connecting the printer , click Next . • If you don ’t want to connect the printer at this time, click Next , and No on the following screen. Then the installation will start and a test page wil[...]

Installing Printer Software in Windows 7 4 Select T ypi cal installation for a network printer . Click Next . 5 The list of printers available on the network appears. Select the printer you want to install from the list and then click Next . • If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port [...]

Installing Printer Software in Windows 8 4 Select Custom installation . Click Next . 5 The list of printers available on the network appears. Select the printer you want to install from the list and then click Next . • If you do not see your printer on the list, click Update to refresh the list, or select Add TCP/IP Port to add your printer to th[...]

Installing Printer Software in Windows 9 7 Select the components to be inst alled. Af ter selecting the components, the following window appears. Y ou can also change the printer name, set the printer to be shared on the network, set the printer as the default printer , and change the port name of each printer . Click Next . T o install this sof tw[...]

Installing Printer Software in Windows 10 N OTE : If your printer is not already connected to the computer , the following window will appear . • After connecting the printer , click Next . • If you don ’t want to connect the printer at this time, click Next , and No on the following screen. Then the installation will start and a test page wi[...]

Using SetIP 11 2 Using SetIP • Installing SetIP • Using SetIP N OTE : Y ou can only use IPv4 setting for SetIP . Inst alling SetIP 1 Make sure that the printer is connected to your computer and powered on. 2 Insert the supplied CD-ROM into your CD-ROM drive. The CD-ROM should automatically run, and an installation window appears. If the install[...]

Using SetIP 12 Using SetIP 1 From the Windows Start menu, select Programs or All Programs Æ your printer driver name Æ SetIP Æ SetIP . The program automatically detects and displays new and configured print servers on your network. 2 Select the name of your printe r and click . If you cannot find your printer name, click to refresh the list. N O[...]

Basic Printing 13 3 Basic Printing This chapter explains the printi ng options and common printing tasks in Windows. This chapter includes: • Printing a Document • Printing to a file (PRN) • Printer Settings - Layout T ab - Paper T ab - Graphics T ab - Extras T ab - About T ab - Printer T ab - Using a Favorite Setting - Using Help Printing a [...]

Basic Printing 14 Printing to a file (PRN) Y ou will sometimes need to save the print data as a file for your purpose. T o create a file: 1 Check the Print to file box at the Print window . 2 Select the folder and assign a name of the file and then click OK. Printer Settings Y ou can use the pr inter properties window , which allows you to access a[...]

Basic Printing 15 Layout T ab The Layout tab provides options to adjust how the document appears on the printed page. The Layout Options includes Multiple Pages per Side , Poster Printing and Booklet Printing . See “Printing a Document” on page 13 for more information on accessing printer properties. Paper Orient ation Paper Orientation allows [...]

Basic Printing 16 Plain Paper : Normal plain paper . Select this type if your printer is monochrome and printing on the 16 lb (60 g/m 2 ) cotton paper . Recycled Paper : 20 lb to 24 lb (75~90 g/m 2 ) recycled paper . Color Paper : 20 lb to 24 lb (75~90 g/m 2 ) color-backgrounded paper . Archive Paper : If you need to keep print-out for a long perio[...]

Basic Printing 17 Advanced Options Y ou can set advanced settings by clicking the Advanced Options button. • T rueT y pe Options : This option determin es what the driver tells the printer about how to image the text in your document. Select th e appropriate setting according to the status of your document. - Download as Outline : When this optio[...]

Basic Printing 18 About T ab Use the About tab to display the copyright notice and the version number of the driver . If you have an Internet browser , you can connect to the Internet by clicking on t he web site icon. See “Printing a Document” on page 13 for more information about acces sing printer properties. Printer T ab If you access print[...]

Advanced Printing 19 4 Advanced Printing This chapter explains printing options and advanced printing tasks. N OTE : • Y our printer driver Prope rties window that appears in this User ’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar . • If you need to know the exact name[...]

Advanced Printing 20 Printing Posters This feature allows you to print a single-page document onto 4, 9, or 16 sheets of paper , for the purpose of pa sting the sheets together to form one poster-size document. N OTE : The poster printing option is available when 600 dpi is selected in the resolution option on the Graphic tab. 1 T o change the prin[...]

Advanced Printing 21 Printing on Both Sides of Paper Y ou can print on both sides of a sheet of paper . Before printing, decide how you want your document oriented. The options are: • Printer Setting , if you select this option, this feature is determined by the setting you’ ve ma de on the control panel of the printer . If this option does not[...]

Advanced Printing 22 Using W atermarks The W atermark option allows you to print text over an existing document. For example, you may want to have large gray letters reading “DRAFT” or “CONFIDENTIAL” printed diagonally across the first page or all p ages of a document. There are several predefined watermarks that come with the printer, and [...]

Advanced Printing 23 Using Overlays What is an Overlay? An overlay is text and/or images stored in the computer hard disk drive (HDD) as a special file format that can be printed on any document. Overlays are often used to take the place of preprinted forms and letterhead paper . Rather than using preprinted letterhead, you can create an overlay co[...]

Using Windows PostScript Driver (WorkCentre 3220) 24 5 Using Windows PostScript Driver (WorkCentre 3220) If you want to use the PostScript driver provided with your system CD- ROM to print a document. PPDs, in combination with the PostSc ript driver , access printer features and allow the computer to communicate with the printer . An installation p[...]

Sharing the Printer Locally 25 6 Sharing the Printer Locally Y ou can connect the printer directly to a selected computer , which is called “host computer ,” on the network. The following procedure is for Windows XP . For other Windows OS, refer to the corresponding Windows User's Guide or online help. N OTES : • Check the Operating Syst[...]

Scanning 26 7 Scanning Scanning with your machine lets you turn pictures and te xt into digital files on your computer . Then you can fa x or e-mail the files, display them on your web site or use them to creat e projects that you can print using Xerox software or the WIA driver . This chapter includes: • Scanning Process with TWAIN-enabled Sof t[...]

Using Utility Applications 27 8 Using Utility Applications If an error occurs while printing, the S tatus Monito r window appears, showing the error . N OTES : • T o use this program, you need: - T o check for Operating System(s) that are compatible with your printer , refer to Printer S pecifications in your Printer User ’s Guide. - Internet E[...]

Using Your Printe r in Linux 28 9 Using Your Printer in Linux Y ou can use your machine in a Linux environment. This chapter includes: • Getting Started • Installing the Unified Linux Driver • Using the Unified Driver Configurator • Configuring Printer Properties • Printing a Document • Scanning a Document Getting St arted The supplied [...]

Using Your Printe r in Linux 29 5 When the installation is complete, click Finish . The installation program has added t he Unified Driver Configurator desktop icon and Xerox Unified Driver group to the system menu for your convenience. If you hav e any dif ficulties, consult the onscreen help that is available through your system menu or can other[...]

Using Your Printe r in Linux 30 Using the Unified Driver Configurator Unified Linux Driver Configurator is a tool primar ily intended for configuring Printer or MFP devices. Since an MFP device combines the printer and scanner , the Unified Linux Driver Configurator provides options logically grouped for printer and scanner functions. There is also[...]

Using Your Printe r in Linux 31 Classes T ab The Classes tab shows a list of available printer classes. • Refresh : Renews the classes list. • Add Class...: Allows you to add a new printer class. • Remove Class: Removes the select ed printer class. Scanners Configuration In this window , you can monitor the activity of scanner devices, view a[...]

Using Your Printe r in Linux 32 Configuring Printer Properties Using the properties window provided by the Printers configuration, you can change the various properties for your machine as a printer . 1 Open the Unified Driver Configurator . If necessary , switch to Printers configuration. 2 Select your machine on the available printers list and cl[...]

Using Your Printe r in Linux 33 • T ext - allows you to specify the page margins and set the text options, such as spacing or columns. • Graphics - allows you to set image options that are used when printing images/files, such as co lor options, image size, or image position. • Device : allows you to set the print resolution, paper source, an[...]

Using Your Printe r in Linux 34 The document is scanned and the image preview appears in the Preview Pane. 7 Change the scan options in the Image Quality and Scan Area sections. • Image Quality : allows you to select the color composition and the scan resolution for the image. • Scan Area : allows you to select the page size. The Advanced butto[...]

Using Your Printe r in Linux 35 Y ou can use the following tools to edit the image: For further details about the Image Manager application, refer to the onscreen help. Tools Function Saves the image. Cancels your last action. Restores the action you canceled. Allows you to scroll through the image. Crops the selected image area. Zooms the image ou[...]

Using Your Printer w ith a Macintosh 36 10 Using Your Printer with a Macintosh Y our printer supports Macintosh system s with a built-in USB interface or 10/ 100 Base-TX network interface card. When you print a file from a Macintosh computer , you can use the CUPS driv er by installing the PPD file. N OTE : Some printers do not support a network in[...]

Using Your Printer w ith a Macintosh 37 4 Double-click the MAC_Installer folder . 5 Double-click the Installer OSX icon. 6 Enter the password and click OK . 7 The Xerox Installer window opens. Click Continue 8 Select Uninstall and then click Uninstall . 9 The message which warns all application will close on your computer appears, click Continue . [...]

Using Your Printer w ith a Macintosh 38 For a USB-connected 1 Follow the instructions on “Installing Software” on p age 36 to install the PPD and Filter files on your computer. 2 Open the Applications folder → Utilitie s , and Print Setup Utility . • For MAC OS 10.5, open System Preferences from the Applications folder , and click Print &am[...]

Using Your Printer w ith a Macintosh 39 Printing N OTES : • The Macintosh printer ’s properties window that appears in this User ’s Guide may differ depending on the printer in use. However the composition of the printer properties window is similar . • You can check your printer name in the supplied CD-ROM. Printing a Document When you pri[...]

Using Your Printer w ith a Macintosh 40 Graphics The Graphics tab provides options for selecting Resolution(Quality) and Darkness . Select Graphics form the Presets ' drop-down list to access the graphic features. • Resolution(Quality) : Y ou can select the printing resolution. The higher the setting, the sharper the clarit y of printed char[...]

Using Your Printer w ith a Macintosh 41 Printing Multiple Pa ges on One Sheet of Paper Y ou can print mor e than one page on a single sheet of paper . This feature provides a cost-effective way to print draft pages. 1 From your Macintosh application, select Print from the File menu. 2 Select Layout . 3 Select the number of pages you want to print o[...]

Using Your Printer w ith a Macintosh 42 Scanning Y ou can scan documents using Image Capture program. Macintosh OS offers Image Capture program. Scanning with USB 1 Make sure that your machine and computer are turned on and properly connected to each other . 2 Load the document(s) face up into the DADF (or ADF). OR Place a single document face down[...]

43 Sof tware section Index A advanced printing, use 19 B booklet printing 20 C canceling scan 26 D document, print Macintosh 39 Windows 13 double-sided printing 21 E Extras properties, set 17 F favorites settings, use 18 G Graphics properties, set 16 H help, use 18 , 24 I install printer driver Macintosh 36 Windows 4 installing Linux software 28 L [...]

44 S scanning Linux 33 TWAIN 26 WIA driver 26 scanning from Macintosh 42 setip software install Windows 11 setting darkness 16 favorites 18 image mode 16 resolution Windows 16 toner save 16 true-type option 16 software install Macintosh 36 Windows 4 reinstall Windows 9 system requirements Macintosh 36 uninstall Macintosh 36 Windows 10 status monito[...]