Xerox XEROX WORKCENTRE 4150 manual

Xerox WorkCentre 4150 User Guide Version 6.0 21.04.0 6[...]

Prepared by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND © 2006 by Xerox Corporation. All rights reserved. Copyright protection claimed includ es all forms and matters of copyrighted material and information now allowed by st atuto ry or judicial law or hereinafter granted, including without limita[...]

Xerox WorkCentre 4150 User Guide i Table of Contents 1 We lcome ..................................... .................................... ..................... 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 About This Guide . . . . . . . . . . . . . . . . . . .[...]

ii Xerox WorkCentre 4150 User Gu ide Table of Contents Layout / W atermark. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Advanced . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 8 Paper and other Media ......... .....[...]

Xerox WorkCentre 4150 User Guide 1 1 W elcome Thank you for choosing the Xerox WorkCent re 4150. Th is products has been designed for ease of use, but to use your machine to its fullest potential , take some time to read this User Guide. The User Guide provides you with an overview of the features and options that may be available on your machine. [...]

1 Welcome 2 Xerox WorkCentre 4150 User Gu ide Introduction The Xerox WorkCentre 4150 is a digital device capable of being used for copying, printing, faxing, scannin g to e-mail. The features and functions available on your machine dep end on the model purchased: Xerox WorkCentre 4150 This model is a digital copier and copies at 45 pages per minute[...]

1 Welcome Xerox WorkCentre 4150 User Guide 3 About This Guide Throughout this User Guide some terms are used interchangeably: • Paper is synonymous with media. • Document is synonymous with original. • Xerox WorkCentre 4150, 4150s, 4150x or 41 50xf is synonymous with the machine. The following table offers further information ab out the conve[...]

1 Welcome 4 Xerox WorkCentre 4150 User Gu ide • The Save button saves the selections made and returns to the previo us screen. Orient ation Short Edge Feed (SEF) / Landscape When observed from the front of the mach ine, pape r or originals with the short edges to the left and right of the paper tray or document feeder. Paper Feed Direction SEF Or[...]

1 Welcome Xerox WorkCentre 4150 User Guide 5 Related Information Sources Information on this family of products can b e found in: 1. This User Guide 2. The Getting S tarted Guide 3. The Quick Inst all Booklet 4. The System Administration CD 5. The Xerox website http://www .xerox.com[...]

1 Welcome 6 Xerox WorkCentre 4150 User Gu ide Customer Support If you need assistance during or after product installation , please visit the Xerox website for online solutions and support: http://www.xerox.com If you require further assistance, call our e xperts at the Xerox Welcome Center, or contact your local representative. When telephoning pl[...]

1 Welcome Xerox WorkCentre 4150 User Guide 7 Safety Read these safety notes carefully be fo re using this product to ensur e you operate the equipment safely. Your Xerox product and supplies have been designed and tested to meet strict safety requirements. These include Safety Agency approval, and compliance to established environmental standards. [...]

1 Welcome 8 Xerox WorkCentre 4150 User Gu ide • Do not allow anything to rest on the power cord. Do not locate the product where persons will step or trip on the co rd. • Use of an extension cord with this product is not recommended or authorized. Users should check b uilding codes and insurance requirements if a properly earthed extension cord[...]

1 Welcome Xerox WorkCentre 4150 User Guide 9 • This equipment is to be used on an appropriate bra nch circuit/electrical outlet. If this machine needs to be moved to a different location, contact a Xerox service representative or your authorised loca l representative or service support organisation. • If any of the following conditions occur, s[...]

1 Welcome 10 Xerox WorkCentre 4150 User Gu ide Laser Safety Information CAUTION: Use of controls, adjustments or performance of procedure other than those specified herein may result in hazardous light exposure. With specific regard to laser safety, the eq uipment complies with performance standards for laser product set by government, national and[...]

1 Welcome Xerox WorkCentre 4150 User Guide 11 – Increase the separation between the equ ipment and receiver. – Connect the equipment into an outlet o n a circuit different from that to which the receiver is connected. – Consult the dealer or an experienced radio/TV technician for help . Shielded interface cables must be used with this eq uipm[...]

1 Welcome 12 Xerox WorkCentre 4150 User Gu ide In order to allow this equipment to operate in proximity to Industrial Scientific and Medical (ISM) equip ment, the external radiation fro m the ISM equipment may have to be limited or spec ial mitigation measures t aken. Shielded interface cables must be used with this produ ct to maintain compliance [...]

1 Welcome Xerox WorkCentre 4150 User Guide 13 information on installing Embedded Fax, refer to the System Administration CD. Fax Kit Information: This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments (ACTA). On the rear of this equipment is a label that contains, am[...]

1 Welcome 14 Xerox WorkCentre 4150 User Gu ide If the equipment is causing harm to the tele phone network, the telephone company may request tha t you disconnec t the equipment until the problem is resolved. Repairs to the machine and fax kit should be made only by a Xero x representative or an authorized Xerox se rvice agency. This applies at any [...]

1 Welcome Xerox WorkCentre 4150 User Guide 15 European Regulatory Inform ation for the Fax Kit option Certification to 1999/5/EC Radio Equipmen t & Telecommunications Terminal Equipment Directive This Xerox product has been self-certified by Xerox for pan-Europ ean single terminal connection to th e analogue public switched telephone network (P[...]

1 Welcome 16 Xerox WorkCentre 4150 User Gu ide Federal Reserve Notes Certificates of Deposit National Bank currency Federal Reserve Bank Notes Gold Certificates Treasure Notes Fractional Notes Paper money Bonds and obligations of certain age ncies of the government, such as FHA Bonds (US Savings Bonds may be photographed only for publicity purposes[...]

1 Welcome Xerox WorkCentre 4150 User Guide 17 Registrant’s court record Registrant’s previous military service Registrant’s physical or mental condition NOTE: Exception: US Army an d Navy discharge certificates may be photographed. • Badges, identification cards, pa sses or insignias carried by military or Naval personnel, or by members of [...]

1 Welcome 18 Xerox WorkCentre 4150 User Gu ide Environment al Compliance USA Energy Star As an ENERGY STAR partner, Xerox Corpo ration has determined that (the basic configuration of) this product meets the ENERGY STAR guidelines for energy efficiency. The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks. The ENERGY STAR Off[...]

1 Welcome Xerox WorkCentre 4150 User Guide 19 Product Recycling and Disposal If you are managing the disposal of your Xerox product, plea se note that the product contains lead, mercury, and other materials whose disposal may b e regulated due to environmen tal considerat ions in certain countries or states. The presence of lead and mercury is full[...]

1 Welcome 20 Xerox WorkCentre 4150 User Gu ide European Union WEEE Directive 2002/96/EC Some equipment may be used in both a domestic/household and a professional/ business application. Mercury Safety LAMP(S) INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING LOCAL, STAT OR FEDERAL LAWS. For details see lamprecylce.or[...]

Xerox WorkCentre 4150 User Guide 3 2 Getting S t arted Before you use your machine, take some time to familiarize yourself with th e various features and options. Use the instructio ns in the separately provided Quick Install booklet to unpack and setup your machine ready for use .[...]

2 Getting Started 4 Xerox WorkCentre 4150 User Gu ide Machine Overview Component Location Document Feeder Control Panel On/Off Switch Finisher Configuration wit h Tray s 1, 2, 3 & 4 and Sh ort Sta nd Short Stand Paper Tray 1 Paper Tray 2 Paper Trays 3 & 4 Configuration with Trays 1 & 2, Cabinet Stand Cabinet Stand Configuration with Out[...]

2 Getting Started Xerox WorkCentre 4150 User Guide 5 Document Registration Point User Interface (UI) Touch Screen Control Panel Document Glass / Platen Numeric Keypad Document Glass, User Int erface and Con trol Panel[...]

2 Getting Started 6 Xerox WorkCentre 4150 User Gu ide Models and Component s WorkCentre 4150 WorkCentre 4150s WorkCentre 4150x WorkCentre 4150xf 50-sheet DADF S tandard S tandar d S tandard S tandar d Paper T ray 1 & Byp ass Tr a y S tandard S tandard S tandard S tand ard Digit al Copying S tandard S tandard S tandard S tand ard Network Printin[...]

2 Getting Started Xerox WorkCentre 4150 User Guide 7 Control Panel Overview Services Job Status Machine Status Display and Tou ch Screen Help Language Access Cancel Entry Numeric Keypad Stop Start Energy Saver Clear All Interrupt Printing Display Brightness Feature Description Services Displays the jo b features on t he screen . Job St atus Display[...]

2 Getting Started 8 Xerox WorkCentre 4150 User Gu ide Powering on the Machine 1. Connect the AC Power Cord to the machine and a powe r outlet. The power cord must be plugge d into a grounded power socket. 2. Press the ON/OFF switch to the ON ( I ) position. As the machine boot s up, the display is blank until the message “Please W ait...Machine s[...]

2 Getting Started Xerox WorkCentre 4150 User Guide 9 Loading Paper  Additional Paper T rays are available as an option. The instructions for loading all paper trays are the same. 1. Pull open the p aper tray . 2. Fan the paper an d insert it into the tray . Do not fill above the Maximu m Fill Line . 3. Move the guides so they just touch the p ap[...]

2 Getting Started 10 Xerox WorkCentre 4150 User Gu ide 1. When the Auditron is enabled, u se the keypad to enter a 4 digit password and then select Enter . 2. When Network Accounting has been enabled, en ter a valid User ID and Account ID and select Enter . 3. Complete your job. 4. T o Log Of f: 1) Press Access on the control p anel. 2) Select Logo[...]

2 Getting Started Xerox WorkCentre 4150 User Guide 11 Select the Machine Status button to the left of t he User Interface. Machine Information The Machine Information tab displa ys the following information: Serial Number Serial number of machine. Use this when contacting Xerox support. Total Impressions Displays a running total o f impressions mad[...]

2 Getting Started 12 Xerox WorkCentre 4150 User Gu ide The Machine Details screen also sh ows: Machine Hardware Options Configuration: This scree n displays which hardware options, e.g. paper trays, finisher, fax, etc are installed on the machine. Machine Software Version: This screen displays the curre nt software versions of features such as th e[...]

2 Getting Started Xerox WorkCentre 4150 User Guide 13 Press the Email Reports button to access the following reports: Error Messages The Error Messages tab displays informa tion on machine errors and faults. All Faults Displays the fault description and inst ructions on ho w to resolve the fault. Active Messages Displays the list of active error me[...]

2 Getting Started 14 Xerox WorkCentre 4150 User Gu ide Service Information The Services Information tab displays the current status of customer replaceable and engineer replacea ble consumables Toner Cartridge Displays the remaining percentage of toner life SMart Kit Drum Cartridge Displays the remaining percentage of drum cartridge life. Fuser Dis[...]

2 Getting Started Xerox WorkCentre 4150 User Guide 15 After your machine is installed, it is recommended t hat the settings and options are customized to fully meet the req uirements of the Users. Please discuss your requirements with your System or Machine Administrator to ensure you get optimu m performance from your mach ine. The Tools facility [...]

2 Getting Started 16 Xerox WorkCentre 4150 User Gu ide[...]

Xerox WorkCentre 4150 User Guide 17 3 Copy This chapter contains information on the copy screen and the copy featu res available. Some of the features described in this chapt er are optional and may n ot ap ply to your machine configuration.[...]

3 Copy 18 Xerox WorkCentre 4150 User Gu ide Copy Procedure This section describes the basic pr ocedure for making copies. Follow the steps below. Load the Documents – p age 18 Select the Features – p age 19 Enter the Quantity – p age 21 S tart the Copy Job – page 21 Job S tatus Screen – page 21 S top the Copy Job - page 23 NOTE: If the Au[...]

3 Copy Xerox WorkCentre 4150 User Guide 19  Up to 50 sheets of 20 lb (80 g/m 2 ) bond paper can be loaded. Weight ranges from 12 lb to 28 lb (50 - 120 g/m 2 ) - refer to Electrical Specifications in the Specifications chapter on page 166 for full Document Feeder Specifications. 3. Place the sta ck in the middle of th e guides aligning the left e[...]

3 Copy 20 Xerox WorkCentre 4150 User Gu ide 1. Press the All Services button on the touch screen. 2. Select Copy on the touch screen. Ensure that the Copy screen is displayed. NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. T o get an acco unt number , or for more information, cont act the Ke[...]

3 Copy Xerox WorkCentre 4150 User Guide 21 3 Enter the Quantity The maximum copy quantity is 999. Use the numeric keypad on the control panel to e nter the number of copies required. The number ente red is displayed in the upper right-h and corner of the screen. NOTE: T o cancel an incorrect entry , press the Clear C button and enter the correct qu[...]

3 Copy 22 Xerox WorkCentre 4150 User Gu ide 2. Press Other Queues to view the full list of que ues 3. Select the required job to view the Progre ss of Y our Job screen. The Progress of Y our Job screen displays the number of origina ls scanned and the number of images completed so far . • The Required Resources button displays a list of media req[...]

3 Copy Xerox WorkCentre 4150 User Guide 23 6. Press Default V iew to return to the preset default job queue screen. For information on how to set the Default V iew , refer to Job S tatus Default in the Setups cha pter on page 127 . 6 S top the Copy Job Follow the steps b elow to manually cancel an a ctivated copy job. 1) Press the Sto p button on t[...]

3 Copy 24 Xerox WorkCentre 4150 User Gu ide Copy Features The tabs available for selecting the various Copy features are: 1) Basic Copying 2) Image Adjustment 3) Output Format Depending on the options en abled and how your machine has been configured, you may have to select All Services and Copy to display the Copy feature tabs. Basic Copying T ab [...]

3 Copy Xerox WorkCentre 4150 User Guide 25 Press the More... button to d isplay all the Reduce/Enlarge o ptions. Select a custom percentage of reduction or enlargement required. Use the up/down scroll buttons to adjust the reduce/enlarge percentage, in 1% increments. Paper Supply Use the Paper Supply options to select a paper tray for the copy job.[...]

3 Copy 26 Xerox WorkCentre 4150 User Gu ide 2-Sided Copying Double-sided copies can be made autom atically from one or two-sided originals. 1 1 Sided: Use this option for 1 sided origina ls when 1 sided copies are required. 1 2 Sided : Use this option for 1 sided origin als when 2 sided copies are required. 1 2 Sided, Rotate Side 2: This option pro[...]

3 Copy Xerox WorkCentre 4150 User Guide 27 Output Output is used to se lect the finishing requirements for the job. The optio ns will depend on the finishing output de vice installed. Collated : Select Collated for output stacked in sets to match the sequence of the originals, i.e. (1, 2,3 / 1,2,3). Uncollated : Select Uncollated for output sorted [...]

3 Copy 28 Xerox WorkCentre 4150 User Gu ide Image Quality Use this feature to enhance the qu ality of your output. The Original Type option is used to enhance the copy quality of the output based on the type of original being scanned . Lighten / Darken: Adjusts the lightness or darkness of the output . To darken the output, select the scroll down b[...]

3 Copy Xerox WorkCentre 4150 User Guide 29 Off: Use to deactivate the feature . Left Page: Use to scan and copy the left page of a b ound document. Right Page: Use to scan a nd copy the right page of a b ound document. Both Pages: Use to scan and copy b oth pages of a bound document. Original Size Use this option to program the size of the origina [...]

3 Copy 30 Xerox WorkCentre 4150 User Gu ide Edge Erase Use this feature to “refresh” the quality o f an original that has beco me torn or frayed at the edges, or that has h ole punch, staple or other marks. Off: Use to deactivate the feature . Border Erase : Erases equal amounts on all edges of the copies. Small Orig inal Erase: Use to erase 0.[...]

3 Copy Xerox WorkCentre 4150 User Guide 31 Output Format The Output Format tab is used to produce differ ent options for the finished output. Booklet Creation Use this feature to crea te booklets from a sequential set of either single-sided or double-sided originals. The machine pr ints 2-sided automatically, which, when folded, produces a booklet [...]

3 Copy 32 Xerox WorkCentre 4150 User Gu ide Covers Use this feature to automatically add co vers to your copied set using stock taken from a different tray than the copi es. Covers must be the same size and orientation as the main body of the job. No Covers : The feature is switched off. Front Only: Use this option to add a front cover to the copie[...]

3 Copy Xerox WorkCentre 4150 User Guide 33 Multi-Up This feature is used to copy two or more documen ts, in a reduced size, onto one sheet of paper. It is ideal f or creating handouts, storyboard s or documents used for archival purposes. NOTE: Originals must be loaded in the docu ment feeder when using t his feature. 1 Page Up : Copies an original[...]

3 Copy 34 Xerox WorkCentre 4150 User Gu ide ID Card Copy Use this feature to copy both sides of an ID document, e.g. a driver’s license, onto one side of paper. 1. Select All Services to display the All Services screen. 2. Select ID Card Copy to display the ID Card Copy screen. 3. Configure the output to improve the qua lity of the copy . Paper S[...]

Xerox WorkCentre 4150 User Guide 35 4 Fax Fax is an optional feature which may not be availab le on your machine. There are two types of Fax service - Embedded Fax and Serv er Fax. Although both f ax services can be installed, only one fax service can be enable d. Your System Administrator will set up the default fax service. This chapter cont ains[...]

4 Fax 36 Xerox WorkCentre 4150 User Gu ide number you entered. If the Basic Faxing screen looks like the one shown below then Server Fax is enabled. Access to the Basic Faxing features is gained using the All Services button on the touch screen. Depending on the o ptions enabled and how you r machine has been con figure d, you may have t o select A[...]

4 Fax Xerox WorkCentre 4150 User Guide 37 Fax Procedure This section describes th e basic proc edure for sending faxes. Follow the steps below. Load the Document s – page 37 Select the Features – p age 38 Dial the Number - p age 40 S tart the Fax Job – p age 40 Job S tatus Screen – page 40 S top the Fax Job - page 41 NOTE: If the Authentica[...]

4 Fax 38 Xerox WorkCentre 4150 User Gu ide  Up to 50 sheets of 20 lb (80 g/m 2 ) bond paper can be loaded. Weight ranges from 12 lb to 28 lb (50 - 120 g/m 2 ) - refer to Electrical Specifications in the Specifications chapter on page 166 for full Document Feeder Specifications. 3. Place the stack in the mid dle of the guides aligning the lef t e[...]

4 Fax Xerox WorkCentre 4150 User Guide 39 1. Press the All Services button on the tou ch screen. 2. Select Fax on the touch screen. Ensure th at the Fax screen is disp layed. NOTE: If the Authentication feature is enabled, you may need an account number before using the machin e. T o get an account number , or for more information, conta ct the Key[...]

4 Fax 40 Xerox WorkCentre 4150 User Gu ide 3 Dial the Number Select a dialing option to ente r the fax number. For more information on dialing options, refer to Dialing Options in the Fax chapter on page 42 . 4 S t art the Fax Job Press the Start button. The mach ine scans the originals, dials the entered number and attempts to connect with the rem[...]

4 Fax Xerox WorkCentre 4150 User Guide 41 6 S top the Fax Job Follow the steps b elow to manually cancel an a ctivated fax job. 1) Press the Sto p button on the control panel to cancel the current fax job. 2) T o cancel a queued job press the Job S t atus button on the control panel to display the Incomplete Printing Jobs screen. 3) Select the appr[...]

4 Fax 42 Xerox WorkCentre 4150 User Gu ide Basic Faxing The Basic Faxing tab is the default Embedded F ax screen. Use the options available on this screen to enter the re cipient telephone number and t o select the standard features for your fax job. Dialing Options Use the Dialing Options to enter the destination fax number or numbers for th e fax[...]

4 Fax Xerox WorkCentre 4150 User Guide 43 To find out the Speed Dial n umber for an entry in the Individ ual Directory, select the Send List option and scroll through the Individual Directory to view the numbers assigned. Redial Redial allows you to place a call to the last number or list of numbers dialed. Send List The Send List is used wh en the[...]

4 Fax 44 Xerox WorkCentre 4150 User Gu ide 1. Enter the fax number via the hard keyp ad to the right o f the touch screen. 2. If required, select a Dialing Ch aracter from the touch screen. 3. Select the Add Character button. 4. Repeat as necessary and select the Save button when complete. 5. Press the Start button to send the fax. Sides Scanned Th[...]

4 Fax Xerox WorkCentre 4150 User Guide 45 Image Adjustment The Image Adjustment tab contains opt ions that help you to enhance t he appearance and style of your faxed do cument. Image Quality Original T ype Use this option to enhance th e qualit y of the fax based on the type of original being scanned. The options available are: Lighten / Darken Ad[...]

4 Fax 46 Xerox WorkCentre 4150 User Gu ide Color Mode Use to transmit the fax in mono or color . Select the Save button to conf irm Color Mode selection. Original Size Use to describe the size of the docume nt originals. Auto Detect Use Auto Detect to automatically determine the size of the original. Manual Size Input Use Manual Size Inp ut to ente[...]

4 Fax Xerox WorkCentre 4150 User Guide 47 Added Fax Features The Added Fax Features tab provides further fax features which can be used when transmitting faxes. To vie w all the options for a feature, select the feature required. Multiple options can be selected for each fax job if required. Fax Sending Features Select this feature to access the op[...]

4 Fax 48 Xerox WorkCentre 4150 User Gu ide Select On to enable this option. The job chosen under Priority Send will be displayed in the job status queue as the highest priority job ( except for the job currently in process ) . Delayed Send Delayed Send enables you to specify th e time of a fax transmission or poll. This option can be used to delay [...]

4 Fax Xerox WorkCentre 4150 User Guide 49 Local mailboxes can contain b oth stored or received documents. Sto red documents are placed in the local mailbox by the user standing at the device; received documents are placed in the local mailbo x by a remote fax device. The local mailbox may be password prot ected and a local user can delete or print [...]

4 Fax 50 Xerox WorkCentre 4150 User Gu ide 3. Press Start . Send to a Remote Mailbox Allows you to send a fax document directly to an individual’s privat e mailbox on a remote machine. NOTE: This feature will only be available wh en the remote machine has mailbox capability and when the user sending the document kno ws the mailbox number of the r[...]

4 Fax Xerox WorkCentre 4150 User Guide 51 Poll Remote Fax This option allows users to contact a remo te fax machine to locate and receive faxes stored by the remote machine . More than one remote machine can be polled at a time. Enable this fea ture by selecting Poll Remote Fax and selecting On . Enter the number of the remote machine you wish to p[...]

4 Fax 52 Xerox WorkCentre 4150 User Gu ide Fax Report s This feature enables you to obtain information about the status of the fax feature on your machine. The various reports available are : Select the required report (use the scroll keys to review complete list) and then select the Print Report button. Phone Book Setup Use this feature to store d[...]

4 Fax Xerox WorkCentre 4150 User Guide 53 within the Send List feature on the Basic Fa xing tab. Dia ling Groups can also be set up, comprising of many ind ividual entries.  This feature saves time when sending faxes to frequently used destinations. Individual Directory Setup Added Fax Features > Dial Dire ctory Setup > Individual To creat[...]

4 Fax 54 Xerox WorkCentre 4150 User Gu ide 6. Select the required entry from Individual Directory to add t o you r Group . Either choose from the list, using the scroll buttons, or key in the Directory Location number using the keyp ad. 7. Select the Add button to add the Individ ual number to the Group. Continue selecting and adding as required. 8[...]

Xerox WorkCentre 4150 User Guide 55 5 Network Scan This chapter contains information about the options available within Network Scanning. Network Scanning enables the creation of an electronic image file. Network Scanning is an optional feature wh ich is only available o n the WorkCentre 4150s, 4150x and 4150xf models. If Network Scanning has been [...]

5 Network Scan 56 Xerox WorkCentre 4150 User Gu ide Network Scan Procedure This section describes the basic proc edure for netwo rk scanning. Follow the steps below. Load the Documents – p age 56 Select Network Scanning – p age 57 Select Network Scanning T emplate – page 58 Change Feature Settings – p age 58 S tart the Network Scanning Job [...]

5 Network S can Xerox WorkCentre 4150 User Guide 57 Document Glass: The following steps explain ho w to load documents using the document glass: 1. Raise the document feeder . 2. Place the document face down on the docume nt glass, aligned with the tip of the registration arrow near the to p left of the do cument glass. 3. Lower the document feeder[...]

5 Network Scan 58 Xerox WorkCentre 4150 User Gu ide 2. Select Network Scanning on the touch screen. Ensure that the Network Scanning screen is displayed. NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. T o get an acco unt number , or for more information, cont act the Key Operator or the Syst[...]

5 Network S can Xerox WorkCentre 4150 User Guide 59 If necessary, press one of the ta bs and configure the network scan se ttings. For information on the individual tab s, refer to the following: Network Scanning - p age 62 Basic Settings- page 64 Advanced Settings - page 66 Options - page 69 Refresh Destinations - page 71 5 S t art the Network Sca[...]

5 Network Scan 60 Xerox WorkCentre 4150 User Gu ide 7 S top the Network Scanning Job Follow the steps b elow to manually cancel an activated network scanning job. 1) Press the Sto p button on the control pane l to cancel the current network scanning job. 2) T o cancel a queued job press the Job S tatus button on t he control panel to displa y the I[...]

5 Network S can Xerox WorkCentre 4150 User Guide 61 Scanning Resources Additional scanning soft ware can be added to the machine’s net work scanning capabilities: FreeFlow™ SMARTsend™ Enables the installation, set up and management of Network Scanning o n the network. FreeFlow™ SMARTsend™ is composed of several different elements that wor[...]

5 Network Scan 62 Xerox WorkCentre 4150 User Gu ide Network Scanning There are two important areas of information under the Network Scanning tab: Template Destinations and Destination Detail s. For more information on templates, refer to Template Overvie w on page 63 and Repositories on page 63 . T emplate Destinations The Template Destinations lis[...]

5 Network S can Xerox WorkCentre 4150 User Guide 63 template file, this area will update to display information associa ted with the selected template. NOTE: Any changes made to the template at th e machine are temporary . Permanent changes must be made with the same utility that created the template. T emplate Overview Successful network scann ing[...]

5 Network Scan 64 Xerox WorkCentre 4150 User Gu ide Basic Settings The Basic Settings tab allows you to temp orarily change the information relating to your original. Changing th ese settings allows you to achie ve optimum scanning quality for each original. Color Scanning Use this option to scan Mono or Full Color orig inals. 2 Sided Originals Thi[...]

5 Network S can Xerox WorkCentre 4150 User Guide 65 Original T ype Use this feature to select the typ e of original being scanned. Scan Preset s Use these options to automatically set the optimum settings for your job. For example, to produce smaller file sizes or deliver higher quality outp ut. Option Description Photo & T ext Use for original[...]

5 Network Scan 66 Xerox WorkCentre 4150 User Gu ide Advanced Settings The Advanced Settings tab allows you to temporarily manipulate the scan template to enhance the appearance a nd style of your scanned image. Image Options Use this feature to enhance the qu ality of your scanned originals. Original Size Use this option to select the size of the o[...]

5 Network S can Xerox WorkCentre 4150 User Guide 67 Resolution Resolution affects the appea rance of the scanned ima ge. The higher the scanning resolution (dpi - dots per inch) the be tter the image quality. NOTE: If Color mode is selected, the maximum resolution is 300 x 3 00 dpi. Scan to Edge Use this feature to “refresh” the quality of an o[...]

5 Network Scan 68 Xerox WorkCentre 4150 User Gu ide File Format Use the File Format option when the job is to be sent with a different file format than that set as the template default. Quality / File Size The Quality / File Size settings allow you to choose bet ween scan image quality and file size. When you change a setting and select Save an ove[...]

5 Network S can Xerox WorkCentre 4150 User Guide 69 Options Use the features available to tempor arily change the format of the scanned image file at the destination server. Document Name Use this option to change the document name from the t emplate default. Type your document name using the soft t ouch screen keypad, then select the Save button. [...]

5 Network Scan 70 Xerox WorkCentre 4150 User Gu ide If File Already Exist s When changing the document n ame, if a file already exists with the same name, this feature sets the save behavior. Option Description Rename New File Prompts user to rename the ne w file. Overwrite Existing File Automatically overwrites the old file with the new one. Appen[...]

5 Network S can Xerox WorkCentre 4150 User Guide 71 Refresh Destinations Use this feature if you want a recently created or updated temp late and cannot wait until the system automatically updates the system. NOTE: The template update can t ake several minutes. A maximum of 250 templates can be displayed. Press the Update Template List button to be[...]

5 Network Scan 72 Xerox WorkCentre 4150 User Gu ide[...]

Xerox WorkCentre 4150 User Guide 73 6 Scan to E-mail Scan to E-mail is a standard fe ature on the WorkCentre 4150s, 41 50x, 4150xf. This chapter contains information about the options a vailable within E-mail. When enabled, scanned images can be sent as an e-mail attachment to a specified e- mail recipient or recipients. Access to the E-mail featur[...]

6 Scan t o E-mail 74 Xerox WorkCentre 4150 User Gu ide Scan to E-mail Procedure This section describes the basic proc edure for sending e-mails from the machine. Follow the steps below. Load the Documents – p age 74 Select the Features – p age 75 Enter the Address Details - page 77 S tart the E-mail Job – page 77 Job S tatus Screen – page 7[...]

6 Scan to E-mail Xerox WorkCentre 4150 User Guide 75  Up to 50 sheets of 20 lb (80 g/m 2 ) bond paper can be loaded. Weight ranges from 12 lb to 28 lb (50 - 120 g/m 2 ) - refer to Electrical Specifications in the Specifications chapter on page 166 for full Document Feeder Specifications. 3. Place the stack in the middle of the gu ides aligning t[...]

6 Scan t o E-mail 76 Xerox WorkCentre 4150 User Gu ide 1. Press the All Services button on the touch screen. 2. Select E-mail on the touch screen. Ensure that the E-mail screen is displayed. NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. T o get an acco unt number , or for more information, [...]

6 Scan to E-mail Xerox WorkCentre 4150 User Guide 77 If necessary, press one of the ta bs and configure the e-mail settings. F or information on the individual tabs, refer to the follo wing: E-mail - page 79 Basic Settings - page 81 Advanced Settings- page 83 3 Enter the Address Det ails There are two methods of entering the e-mail address: • Man[...]

6 Scan t o E-mail 78 Xerox WorkCentre 4150 User Gu ide 5 Job S t atus Screen 1. T o display the progress of yo ur e-mail job, press the Job S tatus button on the control panel. The default Job Status screen displays all incomplete job s, including the queued scan to e-mail job. If there are no incomplete jobs in progress, the message “No Active J[...]

6 Scan to E-mail Xerox WorkCentre 4150 User Guide 79 E-mail Send Use the Send options to enter recipient informat ion. From This option provides in formation about the se nder. NOTE: If E-mail is accessed via Authentication Mode, the information contained will be linked wit h the login name. To Use the keypad on the Touch Screen to enter the e-mail[...]

6 Scan t o E-mail 80 Xerox WorkCentre 4150 User Gu ide Remove All Use this option to delete all addresses from the Address List. NOTE: The e-mail subject and body text are n ot deleted. Address List Displays all the recipient addresses entered for the current scan to e-mail job. Up to 128 recipient addresses can be ente red in the list. Entering an[...]

6 Scan to E-mail Xerox WorkCentre 4150 User Guide 81 Basic Settings The Basic Settings tab allows you to temporarily change the information relating to your original. Changing these settings allows you to achieve optimum scanning quality for each E-ma il original. Color Scanning Use to transmit the e-mail job in mono or colo r . 2 Sided Scanni ng T[...]

6 Scan t o E-mail 82 Xerox WorkCentre 4150 User Gu ide Original T ype Use this feature to select the style of original being scanned. Scan Preset s Apply a Scan Preset to optimize your scan based on the media typ e. The initial E-mail feature screen displays the most common scan presets. Select the More... button for the complete listing. Option De[...]

6 Scan to E-mail Xerox WorkCentre 4150 User Guide 83 Advanced Settings The Advanced Settings ta b allows you to temporarily manipulate the scan template to enhance the ap pearance and style of your scan ned e-mail ima ge. Image Options Use this feature to enhance the quality of your scanne d originals. Lighten / Darken Adjusts the lightness or dark[...]

6 Scan t o E-mail 84 Xerox WorkCentre 4150 User Gu ide Original Size Use this option to either enter the size of your original document, o r allow the machine to determine the size of the o riginals and the scanned document automatically. Auto Detect Use this option to allow the machine to re cognize the size of the originals being fed through the [...]

6 Scan to E-mail Xerox WorkCentre 4150 User Guide 85 NOTE: If Color mode is selected, the maximum resolution is 300 x 3 00. Scan to Edge Use this option to produce an ed ge-to-ed ge scan of the o riginal. You can op t to switch this option On or Off . When Scan to Edge is switched Off , a blank border is automatically added around the edges. Resolu[...]

6 Scan t o E-mail 86 Xerox WorkCentre 4150 User Gu ide File Format Use to set the file format of the scan ned image. PDF Portable Document Format. Given the right software the recipient of the scanned image can view or print the file, no matte r what their computer platform. PDF files usually open with Adobe Acrobat Readers. (Color Scanning - Color[...]

6 Scan to E-mail Xerox WorkCentre 4150 User Guide 87 A small file size delivers slightly reduced image quality but is the best option when sharing the file over a network. A larger file size delivers improved image quality, but requires more time to be transmitted over the network. When you change a setting and select Save , an override confirmatio[...]

6 Scan t o E-mail 88 Xerox WorkCentre 4150 User Gu ide[...]

Xerox WorkCentre 4150 User Guide 89 7 Print The Xerox WorkCentre 4150 printer produ ces high quality prints from electronic documents. You can access the printer from your PC by installing the appropr iate printer driver. A printer driver converts the code within the electronic document into a language that the printer can understand. NOTE: More de[...]

7 Print 90 Xerox WorkCentre 4150 User Gu ide Print Procedure This section describes the basic procedure for printing. NOTE: If the Authentication feature is enabled, you may need an account number before using the machine. T o get an acco unt number , or for more information, cont act the Key Operator or the System Administrator . If your machine i[...]

7 Print Xerox WorkCentre 4150 User Guide 91 2. Click OK to confirm your selections. 3. Click OK to prin t your document.[...]

7 Print 92 Xerox WorkCentre 4150 User Gu ide Printer Drivers The following provides an overview of the features available on the Windows printer driver - the appearance of other p rinter drivers may vary. For more information about a specific fea ture, please refer to the online Help facilit y provided as part of the printer driver software . Contr[...]

7 Print Xerox WorkCentre 4150 User Guide 93 Paper / Output Used to select options such as the job type and the output requirements. The choices available are based on the options enabled on your machine. Click on the arrow scroll button for the option or click on the Option icon t o change any of the choices displayed.[...]

7 Print 94 Xerox WorkCentre 4150 User Gu ide Image Options Use the options available in th is tab to modify the appearance of your print job. This feature can also be used to print dra ft versions by choosing th e Toner Saver option.[...]

7 Print Xerox WorkCentre 4150 User Guide 95 Layout / W atermark Used to change the layout of a documen t and add watermarks. Multiple documents can be printed on o ne page from 2-Up to 16-Up. Booklets can also be created. Use the Watermark option to display, for example, the word DRAFT or CONFIDENTIAL across each page. T his feature also adjusts th[...]

7 Print 96 Xerox WorkCentre 4150 User Gu ide Advanced Select this tab to access the postscript options and advanced programming features for your prin t job. Use the scroll a rrows to move thro ugh the option s. Clicking on a plus symbol wi ll display further choices.[...]

Xerox WorkCentre 4150 User Guide 97 8 Paper and other Media In this chapter, you will learn about the differ ent types o f stock and stock sizes that can be used on your machine, available paper trays and the types of st ock and sizes supported by each tray.[...]

8 Paper and other Media 98 Xerox WorkCentre 4150 User Gu ide There is one paper tray and a bypass tray as stand ard on the Xerox WorkCentre 4150. Three paper trays are ava ilable to purchase as an option. Various media sizes and types can be us ed in the trays. For more media specifications, refer to Paper Supply in the Specifications chapter on pa[...]

8 Pa per and other Media Xerox WorkCentre 4150 User Guide 99 Loading Paper Prep aring Paper for Loading Before loading paper into the paper trays, fan the edges. This procedure separates any sheets of paper that are stuck together a nd reduces the possibility of paper jams. NOTE: T o avoid unnecessary paper jams and misfeeds do not remove p aper fr[...]

8 Paper and other Media 100 Xerox WorkCentre 4150 Use r Guide  The p aper trays can hold a maximum of 520 sheets of 20 lb (80 g/m 2 ) bond paper . 3. Fan the paper and insert it into the tray . If loading Letterhead, ensure the design is face-up and the top edge of the sheet is placed at the right side. CAUTION: Do not fill above the Maximum Fil[...]

8 Pa per and other Media Xerox WorkCentre 4150 User Guide 101 Using the Byp ass T ray The bypass tray is located on the right side of your machine . It can be closed when not in use, making the product more co mpact. Use the bypass tray to print transparencies, labe ls, envelopes or postcards in addition to making quick runs of paper types or sizes[...]

8 Paper and other Media 102 Xerox WorkCentre 4150 Use r Guide 5. The UI screen shows the current p ape r supply settings for the Byp ass T ray on the left hand side. Press the Change Size button and/or the Change T ype and Color button to ch ange the settings if necessary . If the settings are correct, press the Confirm button. Please refer to Sett[...]

8 Pa per and other Media Xerox WorkCentre 4150 User Guide 103 Setting the Paper Size Each time you load new paper into the pape r trays, the Tray Information screen appears on the UI. The current tray settings are displayed on the left hand side of the UI. Change Size Select the required paper size fr om the list provided. Use the up/down scroll bu[...]

8 Paper and other Media 104 Xerox WorkCentre 4150 Use r Guide Confirm Press the Confirm button when the tray se ttings on the UI are correct to go to the default feature screen. NOTE: Failure to confirm the new correct p aper size and type may cause problems when using the printing fea ture. The printer drivers select the paper tray ba sed on the a[...]

8 Pa per and other Media Xerox WorkCentre 4150 User Guide 105 Media S pecifications Media Guidelines When selecting or loading pape r, envel opes or other special media please adhere to these guidelines: • Attempting to print on damp, curled, wrinkled or torn pape r can cause paper jams and poor print quality. • Use only high quality cop ier gr[...]

8 Paper and other Media 106 Xerox WorkCentre 4150 Use r Guide • Verify that your labels’ adhesive material can tolerate fusing temperature of 200 o C (392 o F) for 0.1 second. • Ensure that there is no exposed adhesive material between labels. CAUTION: Exposed areas can cause labels to peel off d uring printing, which can cause paper jams. Ex[...]

Xerox WorkCentre 4150 User Guide 107 9 Setup s This chapter identifies some of the key sett ings that you can customize to meet your requirements. It is aimed primarily a t the Ke y Operator and System Administra tor of the machine. Changing these settings is easy and will save you time when using the machine .[...]

9 Setups 108 Xerox WorkCentre 4150 Use r Guide Accessing T ools All the machine setup features are in the Tools menu, accessed through the Access button on the control panel. 1. Select the Access button on the control p anel. 2. The To o l s menu is password protected. Use the number keyp ad to enter the default p assword - 1111 . Select Enter on t[...]

9 Setups Xerox WorkCentre 4150 User Guide 109 T ools Menu Overview According to your machine set up, some or all of the following options are accessible from the Tools Mode screen: Feature Feature Options Feature Options Sub-menu Systems Settings T ray Management T ray Confirmation Messages (page 123) Default Paper (p age 123) Paper Substitution (p[...]

9 Setups 110 Xerox WorkCentre 4150 Use r Guide Access & Accounting Authentication Mode Auditron Setup (page 132) Auditron Initialization User Account and Access Rights Auditron Reports Auditron Group Account s Auditron General Account s Network Accounting Setup Network Accounting Authentication Network Accounting Login Display Mode Network Acco[...]

9 Setups Xerox WorkCentre 4150 User Guide 111 Supplies T elephone Number Customer Asset T ag Number Xerox Asset T ag Number Optional Services (p age 151) Network Scan ning E-mail On Demand Image Ove rwrite Network Accounting Immediate Image Overwr ite Server Fax Embedded Fax Machine T est s Image Quality T est Patterns User Inter face T e sts (page[...]

9 Setups 112 Xerox WorkCentre 4150 Use r Guide Receive Defaults (p age 11 8 ) Auto Answer Delay Ring V olume Auto Reduction Receive Header Fax Receive T ray Default Output Options E-mail / Fax Forward Secure Receive Junk Fax Prevention Receive Mod e Remote Co de Secure Polling File Management (page 121) Ret ained Documents Policy Mailbox Setup Line[...]

9 Setups Xerox WorkCentre 4150 User Guide 113 Localization Before using your new machine, the lo calization settings below will have been set using the machine installation wiza rd. As your requirements chan ge, you may need to reset or adjust these se ttings. Set Date and T ime Some features and functions on the machine require the local date and [...]

9 Setups 114 Xerox WorkCentre 4150 Use r Guide Go To Tools > System Settings > Time an d Date > GMT Offset Set Measurement s The measurements that are displayed on the touch screen can be set to e ither inches or mm. You can also set the de cimal point ( Numeric Separator ) to either a period (e.g. 12.3) or a comma (e.g. 12,3). Go To Tools[...]

9 Setups Xerox WorkCentre 4150 User Guide 115 Go To Tools > System Settings > More > Altitude Adjustment Setting the altitude enables th e machine to operate effectively and maximises performance.[...]

9 Setups 116 Xerox WorkCentre 4150 Use r Guide Fax Setup These are the options available on the Fax Setup screen. Select More to navigate to screen 2 and to select more fax setu p options. Go To Tools > More > More > Fax Setups Fax T ransmission Default s The transmission defaults allow you to customize the fax tra nsmission settings. Go T[...]

9 Setups Xerox WorkCentre 4150 User Guide 117 the call progress and hear the number dialed and the beginning of the handshake. This is often known as "list en to dial". If you want to hear the fax audio monitor, select the On button. Select Save to confirm the setting. Th e dialing and handshake tones will n ow be audible every time a fax[...]

9 Setups 118 Xerox WorkCentre 4150 Use r Guide Go To Tools > Systems Settings > More > More > Fax Country Setting Receive Default s The various options in the Receive Defa ults section enable you to customize the way faxed documents are received. Go To Tools > More > More > Fax Setups > Receive Defaults Auto Answer Delay Thi[...]

9 Setups Xerox WorkCentre 4150 User Guide 119 Receive Header Select Enable to have a time stamp, page number and number of th e sending fax machine printed at the top of all received fax jobs. Fax Receive Tray Select from either Tray 1 , Tray 2 or the Bypass Tray t o use for incoming fax transmissions. Default Output Options Depending on the outp u[...]

9 Setups 120 Xerox WorkCentre 4150 Use r Guide The default selection for Junk Fax Preventio n is Off so there is no filtering of incoming faxes. Select the On button to switch on the feature. With the feature switched on, the machine will block ALL incoming faxes except those from fax numbers that are included in the machine’s Ind ividual Directo[...]

9 Setups Xerox WorkCentre 4150 User Guide 121 File Management The File Management feature allows the System Administrator to amend the mailbox and stored document settings. Go To Tools > More > More > Fax Setups >File Management Retained Documents Policy The Retained Documents Policy feature allows the machine ad ministrator to specify [...]

9 Setups 122 Xerox WorkCentre 4150 Use r Guide Go To Tools > More > More > Fax Setups > Line Configuration Fax Report s This facility allows you to enable or disable the Auto-Print feature for the following reports: • Transmission/Receive Report: Reports details on recently transmitt ed or received faxes. • Confirmation Report: Repo[...]

9 Setups Xerox WorkCentre 4150 User Guide 123 Setting up Paper T rays T ray Confirmation Messages This feature enables the Tray Confirmation message on the d isplay screen. The Tray Confirmation message appears when new stock is loaded into th e paper trays. The user must confirm the paper size and paper type of the new stock. Go To Tools > Syst[...]

9 Setups 124 Xerox WorkCentre 4150 Use r Guide When the Off button is selected, the Auto Tray button is disabled on the Basic Copy screen. The tray selection defaults to Tray 1.[...]

9 Setups Xerox WorkCentre 4150 User Guide 125 Machine Preset s Reduce/Enlarge Preset s This feature enables the machine administrat or to set the 6 default reduction or enlargement ratios. When the Reduce/Enlarge Presets window open s, the default reduction and enlargement ratios are displayed. Th ese ratios produce a propo rtional reduction or enl[...]

9 Setups 126 Xerox WorkCentre 4150 Use r Guide Go To Tools > System Settings > More > Reduce/Enlarge Presets > Basic Copy Presets[...]

9 Setups Xerox WorkCentre 4150 User Guide 127 Change Default Settings Changing the user defaults to re flect the needs of the users will make t he machine more user-friendly, increa sing effectiveness and prod uctivity. Set (Power Save) Duration T imes This utility enables the System Administrator to modify the time the machine will spend between s[...]

9 Setups 128 Xerox WorkCentre 4150 Use r Guide Feature Default and Priority Order Use this feature to select a service from the list and use t he buttons to increase or decrease its priority. The highest priority service will be displayed as the default service on the machine within the Features pathway. The next two services will be displayed as b[...]

9 Setups Xerox WorkCentre 4150 User Guide 129 Sof tware Sof tware Reset This utility provides the facility to reset the machine software without switching off and switching on the machin e Go To Tools > More > Software Reset This facility allows you to reset the System Software. Select the Reset System Software butto n. A pop-up window will a[...]

9 Setups 130 Xerox WorkCentre 4150 Use r Guide CRU Replacement Default s Customer Replaceable Units (CRUs) are modules within the workings of the machine that you can replace when needed. The machine monitors the number of copies made for service information purposes. This inf ormation helps maintain the machine’s productivity and image qu ality.[...]

9 Setups Xerox WorkCentre 4150 User Guide 131 message will be displayed telling you to o rder a new toner cartridge. You can set the percentage level the messa ge di splays using the scroll buttons. When the Toner Cartridge Reorder Notification threshold is reached a message will be displayed. Once you have a new toner cartridge you can turn the me[...]

9 Setups 132 Xerox WorkCentre 4150 Use r Guide Accounting Accounting allows the System Administrator to track the use of the mach ine and control access to the features. The re are four accounting options. • Auditron (only available on the W o rkCentre 4150 (Digital Copier) configuration). • Network Accounting • Xerox Standard Accounting • [...]

9 Setups Xerox WorkCentre 4150 User Guide 133 charged to different departments or customers. Limit s can be set on the number of impressions allowe d by each account holde r. Account T ypes The Auditron uses four types of account: Auditron Administrator The Auditron Administrator is alloca ted a Use r Account by the System Administrator. The accoun[...]

9 Setups 134 Xerox WorkCentre 4150 Use r Guide Authentication The availability of the buttons on the Access and Accounting screen are affected by the settings on the Authen tication Mode screen. None of the setups can be performed until the required mode has been authe nticated. Go To Tools > Access & Accounting > Authentication Mode 1. S[...]

9 Setups Xerox WorkCentre 4150 User Guide 135 2. Select the Auditron Initialization button . The Auditron Initialization screen gives access to three types of activities performed within Auditron Initialization: Account Manage ment Managing Auditron accounts involves se tting up accounts, password s, limits and access levels. Accounts can be su bse[...]

9 Setups 136 Xerox WorkCentre 4150 Use r Guide Setup User Accounts and Access Rights Setting up User Accounts involves creat ing an acco unt, password, limits and access rights. Go To Tools > Access and Accoun ting > Internal Auditron Setup > Use r Account and Access Rights 1. Select the User Account s and Access Right s button. To change [...]

9 Setups Xerox WorkCentre 4150 User Guide 137 Select the Access button to set access levels for the account currently displayed. Any combination of these access levels may be set. If none of the buttons on the Access Right s screen are selected you have enabled User Account rights o nly General Accounts The copy usage for all General Accounts can b[...]

9 Setups 138 Xerox WorkCentre 4150 Use r Guide The buttons on the left of the screen allow you to browse through the General Accounts. Shown on the screen is the total count allo cated to the selected General Account. The maximum copy value is 2 500 000. 2. Select the Default Account button to reset the total in th e currently displayed General Acc[...]

9 Setups Xerox WorkCentre 4150 User Guide 139 Shown on the screen is the total usage allocated to the selected Group Account. The maximum copy value is 16 000 0 00. 2. Select the Default Account button to reset the tot al in the currently displayed Group Account to 0. Deactivate a User Account Only the System or Auditron administr ator can deactiva[...]

9 Setups 140 Xerox WorkCentre 4150 Use r Guide 4. Use the keypad to enter a dummy User Number . The Auditron access rights, Group Account and Copy Limit are reset to the default value. A new account, using the same account numb er can be added by replacing the dummy User Number with a genuine User Number. 5. Select the Close button to return to the[...]

9 Setups Xerox WorkCentre 4150 User Guide 141 Pathway Options If you have General Account Access, Group Accoun t Access, or Master Account Access, the Pathway Options screen is displa yed enabling you to login to a particular account. Your account access rights will determine which bu ttons on this screen are available. The User Pathways button is [...]

9 Setups 142 Xerox WorkCentre 4150 Use r Guide Group Accounts 1. If you have access to Group Account s, select the Login to a Group Account button to display the Group Account s Login screen. 2. Use the keypad to enter the Group Account number you wish to use f or this job. 3. Select the Enter button. There is no limit on the number of attemp ts to[...]

9 Setups Xerox WorkCentre 4150 User Guide 143 Vi e w C ou n ts To view the copy count for your accounts log in to a copy session in the normal way. Press the Access button on the control panel. This opens the Accounting/Authentication Logout scre en. 1. T o view the count st atu s of your account s select the V iew Count s button. The View Counts s[...]

9 Setups 144 Xerox WorkCentre 4150 Use r Guide Report s The Auditron Administrator can print usage reports using the Auditron Reports feature. The Auditron Reports screen is a vailable from the Auditron Setup screen. Go To Tools > Access and Accounting > In ternal Auditron Setup > Auditron Reports 1. Select the Auditron Report s button. 2.[...]

9 Setups Xerox WorkCentre 4150 User Guide 145 Copy, Print, inbound and ou tbound Embedded Fax, outbound Server Fax, E- mail and Network Scanning jobs are tr acked (if these options are in stalled on the device). The machine requires the Network Accounting Kit to be installed and network access to a Xerox approve d External Accounting System. Xerox [...]

9 Setups 146 Xerox WorkCentre 4150 Use r Guide On Demand Image Overwrite On Demand Image Overwrite is a security measure for customers who ar e concerned about unauthorize d access and duplication of cla ssified or priva te documents. The On Demand Image Overwrite feature p rovides an on-demand facility for a System Administrator to erase all re si[...]

9 Setups Xerox WorkCentre 4150 User Guide 147 Machine T est s Should you need to report any fa ults to the machine, the Xerox Welco me Center support may talk you through the following ma chine tests to verify the performance of the machine and user interface (UI) screen . Image Quality T est Patterns Use the scroll buttons to select one of the 19 [...]

9 Setups 148 Xerox WorkCentre 4150 Use r Guide Audio T one T est The Audio Tones Test verifies that th e Audio Tone on the UI is functioning properly. 1. Select Start T es t to begin the test. The Audio T one will activate if it is functioning properly . 2. Select End T est to end the test. The T est Pass/Fail screen displays. 3. Select the Passed [...]

9 Setups Xerox WorkCentre 4150 User Guide 149 Reset User Interface Rebooting / Restarting the Use r Interface will cause the Power On Self-Test cycle to begin. The User Interface will pause for several seconds before starting the Reboot process. Application Checksum V erification The User Interface Application Ch ecks um Verification checks that th[...]

9 Setups 150 Xerox WorkCentre 4150 Use r Guide Customer Support and Supplies Numbers Customer support and supplies numbers ca n be set to give users access to numbers and details vital to maintain the machine uptime. Go To Tools > Customer Support and Supplies Numbers This utility allows you to set the followin g numbers: Customer Support Teleph[...]

9 Setups Xerox WorkCentre 4150 User Guide 151 Optional Services Depending on your machine configuration, you may have access to the following services. This uti lity allows you to enable or disable options at any time, where installed. In most cases no reboot is necessa ry. Go To Tools > Optional Services Network Scanning For information on Netw[...]

9 Setups 152 Xerox WorkCentre 4150 Use r Guide Embedded Fax Enabling Embedded Fax will di sable Server Fax (if Enabled). For informat ion on Faxing, refer to Fax on page 35 .[...]

Xerox WorkCentre 4150 User Guide 153 10 Maintenance Performing routine maintenance tasks enables your machine t o continue running at optimum performance leve ls. Instructions ar e provided in this chapter for a ll the maintenance tasks required.[...]

10 Maintenance 154 Xerox WorkCentre 4150 Use r Guide Consumables Consumables are items on the machine that need replenishing or repla cing, such as paper, staples, and customer replaceable units. To place an order for Xerox consumables, please contact your local Xerox Representat ive giving your company name, product number and the machine serial n[...]

10 Maintenance Xerox WorkCentre 4150 User Guide 155 Customer Replaceable Unit s There are 3 replaceable Customer Replac eable Units (CRUs) on the ma chine: • Toner Cartridge • SMart Kit TM Drum Cartridge • Staples The machine will display a message on the touch screen when any of the above need to be reordered . This message is a warning that[...]

10 Maintenance 156 Xerox WorkCentre 4150 Use r Guide 1. Open the right side cover . 2. Open the front cover . 3. T urn the locking lever clockwise. 4. Lift the latch to rele ase the toner cartridge and re move the used toner cartridge. The instructions that are packed with the new t oner cartridge will tell you how to dispose of the used toner cart[...]

10 Maintenance Xerox WorkCentre 4150 User Guide 157 6. T o fit the new toner cartridge, slide the top of the cartrid ge into the grooves at the top of the cartridge slot. 7. T urn the locking lever counter- clockwise. 8. Close the front cover . 9. Close the right side door . 10. Press the Confirm button on the machine display .  If after fitting[...]

10 Maintenance 158 Xerox WorkCentre 4150 Use r Guide 1. Open the right side cover . 2. Open the front cover . 3. T urn the locking lever clockwise. 4. Lift the latch to rele ase the toner cartridge and re move the toner cartridge. Locking lever Latch[...]

10 Maintenance Xerox WorkCentre 4150 User Guide 159 5. Squeeze the retaining clip a nd remove the used SMart Kit TM Drum Cartridge. 6. Hold the empty SMart Kit TM Drum Cartridge away from you to avoid spilling any toner residue and dispose of it accord ing to the instructions contained in the new SMart Kit TM Drum Cartridge box. W ARNING: Only inst[...]

10 Maintenance 160 Xerox WorkCentre 4150 Use r Guide 1. Open front left cover . 2. Use the latch to pull out the staples unit. Remo ve the staples unit. 3. Lift the empty sta ple pack from the staple unit. W ARNING: Ensure that you have the correct Staples unit for your machine. Units for similar Xerox machines may look the same but WILL NOT WORK. [...]

10 Maintenance Xerox WorkCentre 4150 User Guide 161 Cleaning the Machine W ARNING: When cleaning your machine DO NOT use organic or strong chemical solvents or aerosol clea ners. DO NOT pour fluids directly onto any area. Use supplies and cleaning materials only as directed in this documentation. Keep all cleaning materials out of the reach of chil[...]

10 Maintenance 162 Xerox WorkCentre 4150 Use r Guide 2. Wipe clean the entire area, inclu ding the touch screen. 3. Remove any residue with a clean cloth or paper towel. Duplexing Automatic Document Feeder and Output T ray Regular cleaning keeps the document feeder and output tray free fr om dust and dirt. 1. Use a soft, lint-free cloth, lightly da[...]

Xerox WorkCentre 4150 User Guide 163 11 S pecifications This chapter contains the spec ifications for the machine. Use the specifications listed below to identify the capabilities of the machine. Th e machine adheres to strict specifications, approvals and certificati ons. These specification s are designed to provide for the safety of users and to[...]

11 Specifications 164 Xerox WorkCentre 4150 Use r Guide Machine S pecifications Machine Configurations Paper Supply NOTE: The st andard sizes of document s that can be detected vary depending on the paper size t able specified by the Key Operator . Trays 1, 2, 3 & 4 Feature Spe cification Hardware Configurat ion Processor DADF or Document Glass[...]

11 Specifications Xerox WorkCentre 4150 User Guide 165 Tray 5 (Bypass) NOTE: The paper st ack height must not exceed 0.4" (10 mm) Document Feeder Output Modules Output Tray Finisher Feature Specification Cap acity Approximately 100 sheet s of 20 lb (80 g/m 2 ) bond paper Paper Weig ht s 16 lb - 53 lb (60 to 20 0 g/m 2 ) Paper Sizes B5 - SEF to[...]

11 Specifications 166 Xerox WorkCentre 4150 Use r Guide Electrical S pecifications Stapl es 30 00 staples per cartridge, 50 sheets maximum, 1 staple position Feature Spe cification Feature Spe cification Frequency 50/6 0 Hz Electrical V olt age 1 10 - 127 V AC & 220 - 240 V AC Power Consumption Maximum average - 1.33 KV A (@1 10 V A C), 1.524 K[...]

11 Specifications Xerox WorkCentre 4150 User Guide 167 Feature S pecifications Fax Feature. Print Feature NOTE: (only available on Xerox W orkCentre 4150s, 4150x and 4150xf). Feature Specification Fax T ransmission Speed Automatic fallback: 33.6 Kbps T elephone Line T ype S tandard public analogue switch ed telephon e line or equiva lent Comp atibi[...]

11 Specifications 168 Xerox WorkCentre 4150 Use r Guide Scan Feature NOTE: (only available on Xerox W orkCentre 4150s, 4150x and 4150xf). Feature Spe cification Connection T ype S tandard Ether net ( 802.1 1b via 3rd pa rty) Spe ed CCD / 45 ipm Max scan wid th 8. 5" (2 16 mm ) Effective sca n wid th 8.2" (208 mm ) Maximum Resolution 600 x[...]

Xerox WorkCentre 4150 User Guide 169 12 T roubleshooting A variety of situations can affect the quality o f your output. For optimal performa nce, ensure these guidelines ar e followed: • Do not position the machine in direct s unlight or near a heat source such as a radiator. • Avoid sudden changes in the environment surrounding t he machine. [...]

12 Troubleshooting 170 Xerox WorkCentre 4150 Use r Guide Fault Clearance When a fault occurs, the display scr een provides re covery instructions. Follow on-screen instructions to clear the fault. NOTE: Any printed sheet s removed will automatically be reprinted once the paper jam is cleared. Paper Jams The display screen will indicate the location[...]

12 Troubleshooting Xerox WorkCentre 4150 User Guide 171 1. Open the machine covers and use the green h andles and knobs indicated in the instructions displayed to remove the jammed p aper . 2. Ensure that all jam clearance handles and levers are re turned to their correct positions. Document Jams 1. Remove all the document s from the document feede[...]

12 Troubleshooting 172 Xerox WorkCentre 4150 Use r Guide S t aple Jams The display screen will indicate problems with the staple unit. 1. Open the left fro nt cover . 2. Pull on the latch to remove the st aple unit. 3. Lift the st aple front cover . W ARNING: Sharp objects. Take care to avoid injury. 4. Clear staple jam. 5. Lower st aple unit front[...]

12 Troubleshooting Xerox WorkCentre 4150 User Guide 173 Error and Fault Codes If an abnormal condition ar ises in the machine or an in correct operation is performed, a message indicating the nature of the error is displayed on the User Interface screen. Follow the on-screen prompts to correct the error. If the fault persists, Po wer Off / Power On[...]

12 Troubleshooting 174 Xerox WorkCentre 4150 Use r Guide CRU T oner Low T oner cartridge is alm ost empty . Open side cover and right side front door . Remove toner cartridge and g ently shake it. By doing this, printing operations can be temporar ily resumed. Reinstall toner cartridge. Reorder tone r ca rtr idg e . T oner Empty T oner cartridge is[...]

12 Troubleshooting Xerox WorkCentre 4150 User Guide 175 Finisher Fault Finisher component not functioning corre ct ly . Open finisher door and check the finisher . Close finisher door . If the fault persists, Power Off / Power On. If the problem persist s , call for service. S tapler Fault S tapler unit does not work. Open finisher door and check t[...]

12 Troubleshooting 176 Xerox WorkCentre 4150 Use r Guide[...]

Numerics 2 Sided Scanning, Email 81 2-Sided Copying 26 A Accounting Auditron 132 Foreign Device Interface 145 Network Accounting 144 Xerox Standar d Accounting 145 Address Book, E-mail 80 Audio Line Monitor, Fax Setup 11 6 Auditron Account Management 135 Authentication 134 General Accounts 133 Group Accounts 133 Initialization 134 Login 140 Logout [...]

Index 178 Xerox WorkCentre 4150 Use r Gu ide E Electrical Specifications Frequency 166 Power Consumption 166 Voltage 166 E-mail Fax forward, Fax Receive Settings 11 9 Embedded Fax 35 Error Correction Mode, Fax Receive Settings 122 Error Correction Mode, Set 122 F Fault Codes 173 Fax Reports 52 Fax Specifications Compatibility 167 Connection Approva[...]

Index 179 Xerox WorkCentre 4150 Use r Gu ide Presets Basic Copying 125 Reduce/Enlarge 125 Print Mailbox Documents, Faxing 49 Priority Send, Faxing 47 Q Quality / File Size, E-mail 86 R Receive Header, Fax Receive Setting s 11 9 Receive Mode, Fax Receive Settings 120 Remote Code, Fax Receive Settings 120 Reorder Notification SMart Kit Drum Cartridge[...]