Brother MFC 4600 manuel d'utilisation

® OPERA TIONS MANU AL F A X 2600 MFC 4600[...]

If Y ou Need to Call Customer Service Please complete the follo wing inf ormation for future reference: Model: F AX 2600 MFC 4600 (Circ le y our model number) Serial Number:* Date of Purc hase: Place of Purc hase: * The serial number is on the bac k of the unit. Retain this Operations Manual with y our sales receipt as a permanent record of y our p[...]

i Brother Numbers Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine, not just the [...]

ii Ordering Accessories and Supplies For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a comp[...]

iii Notice – Disclaimer of Warranties (For USA and Canada) BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKES NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BRO[...]

iv BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first end-use purchaser of the accompanying product (referred to in this warranty as “this Product”). What is covered: Brother wa[...]

v BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service[...]

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in mat[...]

vii Quick Reference Guide Sending Faxes Automatic Transmission 1 Place the original face down in the ADF. 2 Enter the fax number using One Touch, Speed Dial, Search or the dial pad. 3 Press Start . Sending a Cover Page 1 Place the original face down in the ADF. 2 For the FAX, press Function , 3 , 1 . For the MFC, press Function , 3 , 1 , 1 . 3 When[...]

viii Storing Numbers Storing One Touch Dial Numbers 1 For FAX, press Function , 6 , 1 . For MFC, press Function , 1 , 6 , 1 . 2 Press the One Touch key where you want to store the number. 3 Enter a number (up to 20 digits) and press Set . 4 Enter a name (or leave it blank) and press Set . 5 Press or to select FAX , TEL , or FAX/TEL and press Set . [...]

ix 1 Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual..................................[...]

x 3 On-Screen Programming................................................................ 3-1 User-Friendly Programming....................................................... 3-1 Function Mode..................................................................... 3-1 Do You Have a FAX or MFC? ............................................ 3-1 Alternati[...]

xi For FAX/TEL Mode Only .............................................. 5-6 Changing Remote Codes................................................. 5-6 Polling.................................................................................. 5-7 Setting Up Polling Receive ............................................. 5-7 Setting Up Sequential Pollin[...]

xii Setting Up Polled Transmit ............................................... 6-10 Interrupting Delayed Fax and Polled Transmit Jobs ......... 6-10 7 Auto Dial Numbers and Dialing Options ...................................... 7-1 Storing Numbers for Easy Dialing ............................................. 7-1 Storing One Touch Dial Numbers ....[...]

xiii 10 Making Copies................................................................................ 10-1 Using the FAX/MFC as a Copier .............................................. 10-1 Making a Single Copy ........................................................ 10-1 Type of Original .............................................................[...]

xiv 12 Important Information ................................................................. 12-1 Standard Telephone and FCC Notices ..................................... 12-1 These notices are in effect only for 120V models sold and used in the United States. ....................................... 12-1 Laser Safety (For 110–120V Models Only) [...]

INTRODUCTION 1 - 1 1 1 Introduction Using This Manual Thank you for purchasing a Brother fax machine or multi-function center. This FAX/MFC has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual. Finding Inf[...]

1 - 2 INTRODUCTION FAX 2600 Control Panel Overview 4 2 3 1 11 10 7 5 6 8 9[...]

INTRODUCTION 1 - 3 FAX 2600 Control Panel Overview When you press these keys: Hold Lets you put calls on hold. Dial P ad Allows you to dial phone and fax numbers, and can be used as a keyboard for entering information into the fax machine. Redial/P ause Redials the last number called. Also inserts a pause in autodial numbers. Hook Lets you dial tel[...]

1 - 4 INTRODUCTION MFC 4600 Control Panel Overview 2 3 1 11 10 7 5 4 6 8 9[...]

INTRODUCTION 1 - 5 MFC 4600 Control Panel Overview When you press these keys: Hold Lets you put calls on hold. Dial P ad Allows you to dial phone and fax numbers, and can be used as a keyboard for entering information into the fax machine. Redial/P ause Redials the last number called. Also inserts a pause in autodial numbers. Hook Lets you dial tel[...]

1 - 6 INTRODUCTION About Fax Machines If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Fax Tones and Handshake When someone is sending a fax, the FAX/MFC sends fax calling tones, (CNG tones) — so[...]

ASSEMBLY AND CONNECTIONS 2 - 1 2 2 Assembly and Connections Packing List Make sure you have the following items: Note If an item is missing, call Brother Customer Service at 1-800-284-4329 ( USA ), 1-800-853-6660 ( from within Canada ) or 1-514-685-6464 ( from within Montreal ). See Ordering Accessories and Supplies on page ii for the correct item [...]

2 - 2 ASSEMBLY AND CONNECTIONS Choosing a Location Place your FAX/MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the FAX/MFC near a telephone jack and a standard, grounded power outlet. Make sure nothing blocks the flow of air from the fan on the right side of the FAX/MFC. WARNING ■ Neve[...]

ASSEMBLY AND CONNECTIONS 2 - 3 Assembly Installing the Drum Unit Assembly (with Toner Cartridge) 1 Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute toner evenly inside the cartridge. To prevent damage to the drum, do NOT expose it to light for longer than a few minute[...]

2 - 4 ASSEMBLY AND CONNECTIONS 2 Open the top cover of the FAX/MFC. 3 Holding the drum unit by its handles, insert it into the FAX/MFC. 4 Close the top cover.[...]

ASSEMBLY AND CONNECTIONS 2 - 5 Setting Up the FAX/MFC Follow the instructions below to connect the handset, power cord, and telephone line. 1 Connect the Handset. Connect the curled handset cord to the bottom of the handset and the left side of the FAX/MFC. 2 Connect the power cord. WARNING ■ This FAX/MFC must be grounded using a three-prong plug[...]

2 - 6 ASSEMBLY AND CONNECTIONS 4 Attach the wire extensions to the multi-purpose sheet feeder and to the document guide base. 5 Attach the document and paper trays to the FAX/MFC and pull out their extensions. Loading Paper 1 Open the multi-purpose sheet feeder cover.[...]

ASSEMBLY AND CONNECTIONS 2 - 7 2 Fan the paper well. Load the paper, making sure that the print side is toward the fax machine and the paper level is stacked below the paper mark. The feeder can hold up to 200 sheets of paper, or up to 10 envelopes. 3 Adjust the guides to fit the paper, to help prevent paper jams. Acceptable Paper The FAX/MFC can h[...]

2 - 8 ASSEMBLY AND CONNECTIONS Paper Capacity in Feeder Multi-purpose Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200 sheets of 20 lb. (75 g/m 2 ) or 50 sheets of 42 lb. (158 g/m 2 ) Letter/A4 paper, or 10 envelopes Output Tray: Approx. 100 sheets of 20 lb. (75 g/m 2 ) Letter/A4 paper Manual Feed Slot The multi-purpose [...]

ASSEMBLY AND CONNECTIONS 2 - 9 Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering system. When you have an external TAD on the same telephone line as the FAX/MFC, the TAD answers all calls. The FAX/MFC “listens” for fax calling (CNG) tones. If it hears them, the FAX/MFC takes ove[...]

2 - 10 ASSEMBLY AND CONNECTIONS 3 Set your external TAD to four rings or less. (The FAX/MFC’s Ring Delay setting does not apply). 4 Record the outgoing message (see below). 5 Set the TAD to answer calls. Set the Receive Mode to TAD: ANSWER MACH. (Press Receive Mode .) Recording Outgoing Message on External TAD Timing is important in recording thi[...]

ASSEMBLY AND CONNECTIONS 2 - 11 Two-Line Phone System A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your FAX/MFC must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and bot[...]

2 - 12 ASSEMBLY AND CONNECTIONS 1 Place the two-line TAD and the two-line telephone next to your FAX/MFC. 2 Plug one end of the telephone line cord for your FAX/MFC into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the FAX/MFC. 3 Plug one end of the first telephone line cord for your TAD into the L1 [...]

ASSEMBLY AND CONNECTIONS 2 - 13 If you are installing the FAX/MFC to work with a PBX: 1 It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX. 2 If all incoming calls will be answered by a switchboard operator, it is recomme[...]

3 - 1 ON-SCREEN PROGRAMMING 3 3 On-Screen Programming User-Friendly Programming We have designed your FAX/MFC with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your FAX/MFC has to offer. (See Using This Manual , page 1-1.) Since your fax programming is done on the LCD, we created[...]

ON-SCREEN PROGRAMMING 3 - 2 Alternating Displays When you see alternating displays, the LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you’ll probably see most often is shown below, showing you, when you place an original in the ADF, that you can dial [...]

3 - 3 ON-SCREEN PROGRAMMING 1. Fax Functions ( CONTINUED ) 2. SETUP RECEIVE Function Description Factory Set Page 1. RING DELAY Number of rings before FAX/ MFC answers in FAX or FAX/TEL mode. 04 5-2 2. F/T RING TIME Sets the time for “double ring” in FAX/TEL mode. 20 5-3 3. EASY RECEIVE Receive fax messages without pressing the Start key. ON 5-[...]

ON-SCREEN PROGRAMMING 3 - 4 1. Fax Functions ( CONTINUED ) 3. SETUP SEND Function Description Factory Set Page 1. COVERPG SETUP Automatically sends the cover page you programmed. OFF 6-4 2. COVERPAGE MSG Program customized message for fax cover page. — 6-5 3. CONTRAST Change lightness or darkness of a fax you are sending. AUTO 6-7 4. RESOLUTION A[...]

3 - 5 ON-SCREEN PROGRAMMING 1. Fax Functions ( CONTINUED ) 6. SET AUTO DIAL Function Description Factory Set Page 1. ONE-TOUCH DIAL Dial numbers stored in memory by pressing only one key. — 7-1 2. SPEED-DIAL Dial numbers stored in memory by pressing only three keys. — 7-2 3. SETUP GROUPS Set up a Group number for broadcasting. — 7-3 7. PRINT [...]

ON-SCREEN PROGRAMMING 3 - 6 2. Printer Functions (For MFC 4600 Only) 1. PRINT OPTIONS Function Description Factory Set Page 1. INTERNAL FONT You can print resident fonts to check and confirm font types. — See MFC Manual 2. CONFIGURATION Printer settings and status are listed here. — See MFC Manual 2. RESET PRINTER Function Description Factory S[...]

4 - 1 INITIAL SETUP 4 4 Initial Setup Getting Started After you have assembled your machine uing the Brother StartCard, continue the setup by programming the rest of the initial settings. Setting Date and Time Your FAX/MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the dat[...]

INITIAL SETUP 4 - 2 4 Use the dial pad to enter your name (up to 20 characters) and press Set . (You can use the chart below to help you enter letters.) 5 Press Stop . The screen returns to the date and time. Setting Tone/Pulse Dialing (For Canada Only) Your FAX/MFC comes set to accommodate tone (multi-frequency) dialing service. If you have pulse [...]

4 - 3 INITIAL SETUP Inserting spaces To enter a space, press once between numbers and twice between characters. Making corrections If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Stop ; all letters above and to the right of the cursor are deleted. Re-enter the correct tex[...]

INITIAL SETUP 4 - 4 Setting Beeper Volume You can set the beeper to LOW, HIGH or OFF. The default setting is LOW . When the beeper is set to LOW or HIGH, the FAX/MFC beeps every time you press a key or make an error, and at the end of fax sending or receiving. 1 For the FAX, press Function , 1 , 3 . For the MFC, press Function , 1 , 1 , 3 . 2 Press[...]

4 - 5 INITIAL SETUP Setting Volume Amplify Please carefully read “Setting the Handset Volume” before you do the following steps: 1 For the FAX, press Function , 1 , 6 . For the MFC, press Function , 1 , 1 , 6 . 2 Press or to select VOL AMPLIFY:OFF? if none of the users are hearing-impaired and go to Step 4 — OR — If some or all of the users[...]

INITIAL SETUP 4 - 6 Sleep Mode Setting the Sleep mode reduces power consumption while the FAX/MFC is idle. You can choose how long the FAX/MFC is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically rests when the FAX/MFC receives a fax or PC data, or makes a copy. The default setting is 0 minutes. 1 For the FAX, pr[...]

5 - 1 SETUP RECEIVE 5 5 Setup Receive Basic Receiving Operations Select Receive Mode There are four different receive modes for your FAX/MFC. You can choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD displays the setting you want to use. *In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If yo[...]

SETUP RECEIVE 5 - 2 To select or change your Receive Mode 1 Press Receive Mode . The LCD display your current selection. 2 Continue to press Receive Mode until your new selection appears. After 2 seconds, the LCD returns to the date and time display, along with your new Receive Mode setting. Setting Ring Delay The Ring Delay setting determines the [...]

5 - 3 SETUP RECEIVE Setting F/T Ring Time You must determine how long the FAX/MFC will notify you with its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the FAX/MFC rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. However[...]

SETUP RECEIVE 5 - 4 Printing a Reduced Incoming Document You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your FAX/MFC. If you choose AUTO, your FAX/MFC chooses the level of reduction for you. 1 For the FAX, press Function , 2 , 5 . For the MFC, press Function , 1 , 2 , 5 [...]

5 - 5 SETUP RECEIVE Setting Paper Size You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the FAX/MFC, you will need to change the setting for paper size, so your FAX/MFC will know how to fit the incoming fax on the page. You can also select the level of page reductio[...]

SETUP RECEIVE 5 - 6 Advanced Receiving Operations Operation from Extension Telephone or External Telephone If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your FAX/MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1 , the FAX/MFC starts to receive a fax. (See Set[...]

5 - 7 SETUP RECEIVE Polling Polling is the process of retrieving faxes from another fax machine. You can use your FAX/MFC to “poll” other machines, or you can have someone poll your machine. All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for th[...]

SETUP RECEIVE 5 - 8 Printing a Fax in Memory If you have Fax Storage ON for remote retrieval, you can still print a fax from memory when you are at your FAX/MFC. (See Setting Fax Storage , page 8-2.) 1 For the FAX, press Function , 8 , 4 . For the MFC, press Function , 1 , 8 , 4 . 2 Press Start . 3 After printing is finished, press Stop to exit. Ca[...]

5 - 9 SETUP RECEIVE Telephone Services Distinctive Ring This FAX/MFC feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you’ll know which phone number is ringing. This is o[...]

SETUP RECEIVE 5 - 10 Registering Your Distinctive Ring Pattern If you are not sure which ring pattern you have call your telephone company. Then assign your ring pattern in the steps below. 1 Set the FAX/MFC to MANUAL mode. 2 For the FAX, press Function , 0 , 1 . For the MFC, press Function , 1 , 0 , 1 . The screen displays the current setting of t[...]

5 - 11 SETUP RECEIVE Caller ID After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory. (See Printing Caller ID List , page 5-11.) ■ You will see the first [...]

SETUP RECEIVE 5 - 12 Call Waiting Caller ID The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service offered by many local telephone companies. The feature displays the telephone number (or name, if available) of Call Waiting callers on your FAX/ MFC’s LCD. 1 To answer a Call Waiting signal while you're talking on t[...]

6 - 1 SETUP SEND 6 6 Setup Send Before You Begin Sending Faxes Using Multiple Settings When you send a fax you can choose any combination of the available settings: add a coverpage and select a comment; set the contrast or resolution; send using overseas mode, call reservation or delayed fax timer, polling transmission or real time transmission. Af[...]

SETUP SEND 6 - 2 Manual Transmission Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax. 1 Place the original face down in the ADF. 2 Pick up the handset and listen for a dial tone— OR —press Hook and listen for a dial tone. 3 Enter the fax number you want to call (you can enter the digits us[...]

6 - 3 SETUP SEND 3 Enter the fax number. 4 Press Start . The FAX/MFC starts scanning the original and the screen displays the job number (#XX) of the fax, and how much memory is available. Then the FAX/MFC starts dialing. You can immediately repeat Steps 1 through 4 for the next fax. Real Time Transmission When you are sending a fax, the FAX/MFC wi[...]

SETUP SEND 6 - 4 Canceling Jobs While Scanning the Original You can cancel a job while you are scanning it into memory by pressing Stop . Eject the original by pressing Stop again. Canceling Jobs in Memory You can cancel tasks you’ve scheduled, such as Delayed Fax, Polling Receive, Polled Transmit or faxes in memory waiting to be sent. If no jobs[...]

6 - 5 SETUP SEND Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 4-2 to help enter characters. (See Composing Your Own Comments .) Most of the SETUP SEND functions are temporary settings that allow you to make adjustments for each document you send. However, so [...]

SETUP SEND 6 - 6 Always Send Cover Page Make sure Station ID is set up. This feature does not work without the Station ID. (See Setting Station ID , page 4-1.) You can set the FAX/MFC to send a cover page whenever you send a fax. The number of pages in your fax is not included when you use this setting. 1 For the FAX, press Function , 3 , 1 . For t[...]

6 - 7 SETUP SEND Contrast If your original is very light or very dark, you might want to set the contrast accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a very dark original. 1 Place the original, face down in the ADF. 2 For the FAX, press Function , 3 , 3 . For the MFC, press Function , 1 , 3 , 3 . 3 Press or to select [...]

SETUP SEND 6 - 8 Call Reservation You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your FAX/MFC will ring. Lift the handset to speak. If you set Call Reservati[...]

6 - 9 SETUP SEND Delayed Fax During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3. If you have set up a time of day in the Delayed Timer function on page 4-6, you can accept it in Step 3 or enter another time for this fax. 1 Place the origina[...]

SETUP SEND 6 - 10 Setting Up Polled Transmit Polled Transmit is when you set up your FAX/MFC to wait with an original so another fax machine can retrieve it. (See Interrupting Delayed Fax and Polled Transmit Jobs , page 6-10.) 1 Place the original to be retrieved face down in the ADF. 2 For the FAX, press Function , 3 , 8 . For the MFC, press Funct[...]

7 - 1 AUTO DIAL NUMBERS AND DIALING OPTIONS 7 7 Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your FAX/MFC to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes. Storing One Touch Dial Numbers You can store 16 (FAX 2600) or 8 (MFC 4600) fax/phone numbers that you can d[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 2 Storing Speed Dial Numbers You can store Speed Dial numbers, so you can dial by pressing only four keys. There are 30 Speed Dial locations. (See Speed Dialing , page 7-5 and Fax Settings and Activity , page 9-1 . ) 1 For the FAX, press Function , 6 , 2 . For the MFC, press Function , 1 , 6 , 2 . 2 Use the[...]

7 - 3 AUTO DIAL NUMBERS AND DIALING OPTIONS Setting Up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key (Broadcasting) and Start . First , you’ll need to store each fax number as a One Touch or Speed Dial number. Then , you can combine them into a Group. Each Group uses u[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 4 Dialing Options You can use your FAX/MFC to make telephone and FAX calls by dialing manually, or by using Search, One Touch or Speed Dial memory. When you dial an auto dial number, the screen displays the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored. Manual Dial[...]

7 - 5 AUTO DIAL NUMBERS AND DIALING OPTIONS Speed Dialing 1 Pick up the handset— OR —Press Hook . (See Storing Speed Dial Numbers , page 7-2.) 2 When you hear a dial tone, press Search/Speed Dial , press # , then press the two-digit Speed Dial location. 3 If you pressed Hook to dial the call, pick up the handset when the other party answers. (T[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 6 Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 16 (FAX 2600), 8 (MFC 4600) One Touch locations, up to 30 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 96 (FAX 2600) or 88 (MFC 4600) lo[...]

7 - 7 AUTO DIAL NUMBERS AND DIALING OPTIONS Pause Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Hold 1 Press Hold to put a call on Hold. 2 You can replace the handset without disconnecting the call. 3 Pick up the F[...]

REMOTE FAX OPTIONS 8 - 1 8 8 Remote Fax Options Fax Forwarding/Paging Programming a Fax Forwarding Number When Fax Forwarding is set to ON, your FAX/MFC stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message. 1 For the FAX, press Function , 8 , 1 . For the MFC, press Function , 1 , 8 , 1 . 2 P[...]

8 - 2 REMOTE FAX OPTIONS Programming Paging Number When Paging is selected, your FAX/MFC dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory. 1 For the FAX, press Function , 8 , 1 . For the MFC, press Function , 1[...]

REMOTE FAX OPTIONS 8 - 3 Changing Remote Retrieval Access Code Enter your Remote Retrieval Access Code when the FAX/MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See Changing Remote Codes , page 5-6.) 1 For the FAX, press Function , 8 , 3 . For the MFC, press Function , 1[...]

8 - 4 REMOTE FAX OPTIONS Remote Commands Follow the commands below to access features remotely. When you call the FAX/MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Remote Commands Operation Details 95 Changing Fax Forwarding / Paging setting 1 OFF If you hear one[...]

REMOTE FAX OPTIONS 8 - 5 Retrieving Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. 1 Dial your fax number. 2 When you hear the beep, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 When you hear two short beeps, use the dial pad to press 9 6 1 . 4 Using the [...]

8 - 6 REMOTE FAX OPTIONS Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine. 1 Dial your fax number. 2 When you hear the beep, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). 3 When you hear two short beeps, enter 9 5 4 . 4 Enter the new number of the remote fax m[...]

PRINTING REPORTS 9 - 1 9 9 Printing Reports Fax Settings and Activity You can print the following lists and reports: Choose if you would like a Transmission Verification Report printed after every fax you send. Activity Report lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive. Lists names and numbe[...]

9 - 2 PRINTING REPORTS Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This report lists the time and date of transmission, and whether the transmission was successful. When the feature is ON, the report is printed with every fax you send. 1 For the FAX, press Function , 7 , 1 . For the MFC, press F[...]

MAKING COPIES 10 - 1 10 10 Making Copies Using the FAX/MFC as a Copier You can use your FAX/MFC as a copy machine, making up to 99 copies at a time. The FAX/MFC can stack the copies or collate (sort) them. The scannable area of your FAX/MFC begins at approximately one-eighth inch (4 mm) from the edge of the paper. Making a Single Copy The default r[...]

10 - 2 MAKING COPIES Type of Original You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs. TEXT is used for originals containing only text. PHOTO is used for copying photographs. 1 Place the original face down in the ADF. 2 Press Photo/Text . 3[...]

MAKING COPIES 10 - 3 Enlarging and Reducing Copies 1 Place the original to be copied face down in the ADF. 2 Press Enlarge/Reduce . 3 Press or to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%, 87%, 75%, or 50%. 4 Press Copy . 5 Use the dial pad to enter the number of copies you want (up to 99). 6 Press Copy again— OR —Wait five seconds. 7 Pres[...]

11 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 11 Troubleshooting and Routine Maintenance Troubleshooting Brother fax-back system Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 2 Error Messages You may occasionally encounter a difficulty with your FAX/MFC or telephone line. If this happens, your FAX/MFC often identifies the problem and displays an error message. The list below explains the most common error messages. You can correct most problems yourself. If you need additiona[...]

11 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE ERROR MESSAGE CAUSE ACTION COVER OPEN The top cover was not completely closed. Open, then close each cover. DISCONNECTED The other party or other party’s FAX/MFC terminated the call. Try to fax or receive again or call the other party to see what happened. DOCUMENT JAM Documents were not inserted or [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 4 ERROR MESSAGE CAUSE ACTION NOT REGISTERED You tried to access a One Touch or Speed Dial number that is not programmed. Set up the One Touch or Speed Dial number. See page 7-1 to 7-2. PLS OPEN COVER A page, piece of paper or paper clip, etc. may be jammed inside the FAX/MFC. Open the top cover. If you s[...]

11 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE ERROR MESSAGE CAUSE ACTION SET CARTRIDGE Toner cartridge is not installed. Reinstall the toner cartridge. TONER EMPTY Toner is used up and printing is not possible. Replace the toner cartridge with a new one. (See page 11-20 to 11-23) TONER LOW If the display shows TONER LOW, you can still print. But t[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 6 Document Jam The documents were not inserted or fed properly, or were too long. 1 Open the control panel. 2 Carefully, pull the document toward the front of the FAX/MFC. 3 Close the control panel. 4 Press Stop . Printer Jam Before you can clear a paper jam error, you must find out where the paper is st[...]

11 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper is Jammed in the Multi-purpose Sheet Feeder 1 Open the multi-purpose sheet feeder to pull the jammed paper upward out of the feeder. 2 Close the multi-purpose sheet feeder. 3 Open the top cover and check that a torn piece of paper does not remain inside the fax machine. Paper is Jammed near the D[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 8 If You Are Having Difficulty with Your FAX/MFC If you think there is a problem with your FAX/MFC, make a copy first . If the copy looks good, the problem is probably not your FAX/MFC. Check the table below and follow the troubleshooting tips. DIFFICULTY SUGGESTIONS Printing and Receiving Faxes Condense[...]

11 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS Phone Line or Connections Dialing does not work. Check for a dial tone. Change TONE/PULSE setting (See Setting Tone/Pulse Dialing (For Canada Only) , page 4-2). Check all line cord connections, and make sure the curled handset cord is not in the EXT jack. Check power cord connect[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 10 DIFFICULTY SUGGESTIONS Handling Incoming Calls Double ring in FAX/ TEL mode. The FAX/MFC knows the incoming call is not a fax, so it is signaling you to answer the telephone call. Pick up the FAX/MFC handset or answer from an extension phone and press your FAX/MFC ’s Telephone Answer Code (default s[...]

11 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS General Printing Difficulties The FAX/MFC does not print. Check the following: • The FAX/MFC is plugged in. • The toner cartridge and drum unit are installed properly. • The interface cable is securely connected between the MFC and computer. • Check to see if LCD is show[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 12 DIFFICULTY SUGGESTIONS Windows ® Setup Printing Difficulties I cannot print from my application software. (For MFC 4600 only) Make sure the Windows ® printer driver is installed and you select it in your application software. Sometimes I get the error message PRINT OVERRUN when printing certain docu[...]

11 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS Copy Quality Difficulties Vertical streaks appear in copies. Sometimes you may see vertical streaks on your copies. Either the scanner or the primary corona wire for printing is dirty. Clean them both. (See page 11-17 to 11-19) Print Quality Difficulties Printouts are too dark o[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 14 DIFFICULTY SUGGESTIONS Print Quality Difficulties ( CONTINUED ) The whole page is printed black. Black Page Wipe the electric terminals referring to page 11-18 . Also, do not use heat-sensitive paper as it will cause this problem. After cleaning, if the printed pages are still black and the display sh[...]

11 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE Packing and Shipping the FAX/MFC Whenever you transport the FAX/MFC, use the packing materials that came with your machine. Also, follow the steps below to pack the FAX/MFC or it may be damaged, which will void the FAX/MFC’s warranty. 1 Remove the line cord and unplug the FAX/MFC from the AC outlet.[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 16 6 Wrap the FAX/MFC in the plastic bag and place it in the original carton with the original packing material. 7 Pack the drum unit, toner cartridge assembly and printed materials into the original carton as shown below: 8 Close the carton and tape it shut. Note If you are returning the FAX/MFC to Brot[...]

11 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine Maintenance You can keep your FAX/MFC in optimum condition by cleaning it on a regular basis. It is a good idea to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the FAX/MFC and do not use water. Cleaning the Document Scanner 1 Unplug the telep[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 18 Cleaning the Printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. ■ Do not use isopropyl alcohol to clean the scanner window or the toner sensor. ■ Do not touch the scanner window with your finger. ■ Handle the drum unit caref[...]

11 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE Cleaning the Drum Unit We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering toner. 1 Carefully turn the drum unit upside down. 2 Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several t[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 20 Replacing the Toner Cartridge The FAX/MFC can print approximately 2,200 pages with one toner cartridge. When the toner cartridge is running low, the display shows TONER LOW. The FAX/MFC is supplied with a starter toner cartridge that must be replaced after 1,000 pages. Actual page count will vary depe[...]

11 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE 1 Open the top cover. Make sure the top cover is completely open. To remove the drum unit, hold each side of the drum by its handles and gently lift the drum forward toward you. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 2 Gently [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 22 4 Unpack the new toner cartridge. Place the used toner cartridge into the aluminum bag and discard it according to local regulations. Caution ■ Wait to unpack the toner cartridge until immediately before you install it into the fax machine. If a toner cartridge is left unpacked for a long period of [...]

11 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCE 6 Slide the new toner cartridge into the opening on the right side of the drum unit. To ensure that the toner cartridge and the drum unit fit together correctly, make sure that the toner cartridge guide arrow is exactly aligned with the guide arrow on the drum unit. 7 Gently turn the lever on the tone[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 24 Replacing the Drum Unit The FAX/MFC uses a drum unit to create the print images on paper. If the screen displays CHANGE DRUM SOON, the drum unit is nearly at the end of its life. Purchase a new drum unit to replace the current one. Even if the display shows CHANGE DRUM SOON, you may be able to continu[...]

11 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCE Follow these steps to replace the drum unit: 1 Open the top cover. 2 Remove the old drum unit. Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 3 Remove the toner cartridge from the drum unit and keep it in a safe place. For more inform[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 26 4 Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminum bag and discard it according to local regulations. 5 Gently rock the new drum from side to side five or six times. Caution Do NOT remove the clear plastic starter sheet! ■ Wait to unp[...]

11 - 27 TROUBLESHOOTING AND ROUTINE MAINTENANCE 6 Reinstall the toner cartridge into the new drum unit. For more information, see Replacing the Toner Cartridge , page 11-20. 7 Holding the new drum unit by its handles, install it. Close the top cover. 8 The FAX/MFC will eject the clear plastic starter sheet automatically. Caution ■ Do not touch th[...]

IMPORTANT INFORMATION 12 - 1 12 12 Important Information Standard Telephone and FCC Notices These notices are in effect only for 120V models sold and used in the United States. This equipment is hearing aid and volume control compatible. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and bri[...]

12 - 2 IMPORTANT INFORMATION If you experience trouble with your FAX/MFC, please contact a Brother Authorized Service Center for information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctionin[...]

IMPORTANT INFORMATION 12 - 3 WARNING Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure. Caution Changes or modifications not expressly approved by Brother Industries, Ltd. may void the user’s authority to operate the equipment. Federal Communica[...]

12 - 4 IMPORTANT INFORMATION Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not place this product on a[...]

IMPORTANT INFORMATION 12 - 5 D If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal o[...]

12 - 6 IMPORTANT INFORMATION Trademarks Brother is a registered trademark of Brother Industries, Ltd. The Brother logo is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother Industries, Ltd. © Copyright 1996-2000 Brother Industries, Ltd. All rights reserved. © Copyright 1996-2000 Smith Micro[...]

SPECIFICATIONS S - 1 S S Specifications Fax Compatibility ITU-T Group 3 Coding System MH/MR/MMR Modem Speed 14400 – 2400 bps Document Input Width 5.8 inches to 8.5 inches (148 mm to 216 mm) Document Input Length 3.9 inches to 14.1 inches (100 mm to 360 mm) Scanning/Printing Width 8.2 inches (208 mm) Paper Size Letter/Legal/A4 Multi-purpose Sheet [...]

S - 2 SPECIFICATIONS Printer (For MFC 4600 Only) Printer Driver Windows ® 3.1x, Windows ® 95, 98, 2000 professional and Windows NT ® Workstation Version 4.0 drivers supporting Brother Native Compression mode and bi-directional capability Memory Capacity 1 MB Resolution 600 dots/inch Print Speed 6 pages/minute (when loading letter size or A4 pape[...]

GLOSSARY G - 1 Glossary Activity Report Lists information about the last 50 incoming and outgoing faxes. TX means Transmit. RX means Receive. ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in One Touch a[...]

G - 2 GLOSSARY Coding Method Method of coding the information contained in a document. All fax machines must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of greater compression methods, Modified Read (MR) and Modified Modified Read (MMR), if the receiving machine has the same capability. Compatibility Group The abili[...]

GLOSSARY G - 3 Fax Forwarding Sends a fax received into memory to another preprogrammed fax number. Fax Storage Your FAX/MFC can store faxes in memory for remote retrieval. FAX/TEL You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). fax tones The signals sent by sending and receiving [...]

G - 4 GLOSSARY Photo mode A resolution setting that uses varying shades of gray for the best representation of photographs. polling The process of a fax machine calling another fax machine to retrieve waiting fax messages. printer alarm Audible alarm when the printer is not able to print. print reduction Reduces the size of incoming faxes. Pulse A [...]

GLOSSARY G - 5 Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner cartridge. This will make the print on received documents significantly lighter. transmission The process of sending documents over the phone lines from your FAX/MFC to the receiving fax machine. User Option List A printed report tha[...]

I - 1 INDEX Index A access codes, storing 7-5 accessories and supplies ii ADF (automatic document feeder) 6-1 assembly 2-3 document tray 2-6 drum unit assembly 2-3 grounded 3-prong plug 2-5 handset 2-5 loading paper 2-6 power code 2-5 telephone line code 2-5 toner cartridge 2-3 wire extensions 2-6 automatic fax redial 6-2 transmission 6-2 automatic[...]

INDEX I - 2 tone 4-2 dialing automatic fax redial 6-2 Distinctive Ring 5-9 document jam 11-6 drum unit cleaning 11-19 installing 2-3 replacing 11-24 dual access 6-2 E Easy Receive 5-3 ECM (Error Correction Mode) 1-6 emergency numbers 12-1 entering text 4-2 envelopes size 2-7 error message on LCD 11-2 CHECK PAPER 11-2 COMM.ERROR 11-2 MEMORY FULL 11-[...]

I - 3 INDEX J jack(s) converting telephone wall outlets 2-11 EXT. jack external telephone 2-10 TAD (answering machine) 2-9 L LCD (Liquid Crystal Display) 3-1 location, choosing 2-2 M Maintenance, routine 11-17 manual dialing 7-4 mode 5-1 manual feed slot 2-8 manual transmission 6-2 memory full 6-2, 10-2, 11-3 Memory Status List 8-5, 9-1 more inform[...]

INDEX I - 4 list of last 50 faxes 9-1 list of your stored numbers 9-1 proof fax was sent 9-2 types of 9-1 resolution fax (Standard, Fine, Super Fine, Photo) 13-1 multiple 6-9 printing 13-2 setting for next fax 6-7 Ring Delay, setting 5-2 ring volume 4-5 rings, setting number of 5-2 roll over phone lines 2-10 S safety instructions 12-4 scannable are[...]

I - 5 INDEX[...]

R - 1 Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of y[...]

R - 2 For the FAX, press , , . For the MFC, press , , , . fax number where you want your fax messages forwarded, and press . To retrieve a Memory Status List to check the new number, after two short beeps , press . Enter the number of the remote fax machine, and press . Program Fax Forwarding Number press . Enter the new 4 9 6 1 Turn Fax Storage on[...]

EQUIPMENT ATTACHMENT LIMITATIONS (For Canada Only) "NOTICE : The Industry Canada label identifies certified equipment. This certification means that the equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). The Departmen[...]

LH0409001 Printed in China Brother International Corporation 100 Somerset Corporate Boulevard P.O. Box 6911 Bridgewater, NJ 08807-0911 USA Brother International Corporation (Canada) Ltd. 1 rue Hôtel de Ville, Dollard-des-Ormeaux, QC, CANADA H9B 3H6 Visit us on the World Wide Web http://www.brother.com These machines are made for use in the USA or [...]