BT BF900 manuel d'utilisation

BF9 0 0 mu lt if u nct i o nal pl a i n p a p e r f ax Us e r gu ide[...]

Ple as e o p e n t h is p ag e fo r a n ‘at a gla nc e ’ guide t o y ou r BF90 0 mu lt ifu nct ional f ax mac h i ne . Date of purchase: Place of purchase: Serial number (on base of unit): Purchase price: (Proof of pur chase is requir ed for warranty purposes, so please keep your receipt) Fo r y o ur re c o r d s[...]

At a gla nc e Co nt ro l p a ne ls FF Prints PC documents held in memor y . On-Line Indicates that a PC printer is on-line. On-Line indicator Display Function. Lets you select from the Options and Programming menus. Pause/Redial. Redials the last number . Inser ts a pause into a number stored in the director y . Hook. Lets you dial numbers from eit[...]

At a gla nc e 3 Power cable socket Cooling fan Serial port Lets you connect a PC for sending and receiving faxes to screen and for printing. Requires an appropriate PC-FAX software package or GDI printer driver . (Cable available as an optional extra). Parallel port Lets you connect a PC for printing. Cover release button Press to open the cover fo[...]

4 I n t h is guide I n t h is gu ide At a gl a nc e 1 I nt r oduct io n 5 S ett i n g u p 6 Usi n g t h e BF9 0 0 1 5 Add it io nal f e at u r es 2 7 Co n ne ct i n g t o a PC f or p r i nt i n g , s ca n n i n g a nd f axi n g 43 C o nn e c ting to a s w i tch bo ar d 4 4 O pt io nal ext r as 45 Main ten a n c e 4 7 He l p 49 T ech ni ca l speci f[...]

5 I nt r oduct io n I nt r oduct i o n Y ou r BF9 0 0 mu lt ifu nct i o nal , pl a i n p a p e r f ax m ac h i ne is des i g ne d fo r ea s e o f us e a n d m a de t o t h e h i g h st a nda r ds s et b y BT . Thank you for choosing a BT product. Y our BF900 is Millennium compliant and you can expect it to provide many years of quality ser vice. Pl[...]

6 Sett i n g u p Wh e n s ett i ng u p r ef er t o ‘ At a gla nce ’ on p ag e 1 for loca tion o f soc kets and button s . S ett i n g u p fo l l o w t h es e s t e ps t o g et y o u r BF9 0 0 r ea dy to u s e . Remove the adhesive strips securing the control panel and plain paper cassette. 1 I ns er t t h e dr u m a nd t on e r c a r t r idg es[...]

2 I nst al l t h e Doc u m e nt Re c eiv e T r a y Inser t the two tabs into place on the back of your BF900. If using larger , legal size paper , lift the flap in the Document Receive T ray . Y ou need this flap up for A4 paper . ) 3 I nst al l t h e Pr i nt e d Do c u m e nt T r a y 4 I nst al l t h e Doc u m e nt F e ede r T r a y Inser t the tw[...]

5 P l ug in th e t el e ph o n e l in e c o r d Connect to the right hand socket marked LINE on the side of the machine. Plug the other end of the telephone line cord into the telephone socket. If you do not have a moder n socket, call Free fone 0800 800 150 and ask for a BT engineer to come and fit the cor r ect socket. This is a chargeable ser vi[...]

9 Sett i n g u p 8 P lug in a tel eph on e If you wish, you can connect a telephone to the same line as your BF900. Connect the telephone cord to the line adaptor on your BF900 telephone line cord. The phone will work whether your BF900 is connected to the mains power or not. 9 Lo a d t h e p a p e r c as s ett e t r a y Push the cassette tray to l[...]

10 S w i tch the po we r O N The machine will beep and go into standby mode. The screen displays the date and time. If the incor r ect date and time are shown, change them by following the steps shown in T o c ha n g e t h e dat e a nd t i me , p11. 10 Sett i n g u p 1 1 Ent e r y o u r t e l e p h o ne nu mb e r Y ou can have your fax or phone num[...]

11 Sett i n g u p 12 Ent e r y o u r name Y ou can have your name printed at the ver y top of each fax you send. The name can be up to 20 characters long. • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 9 (or the buttons) to display PROG USER DATA 0~9,#,*,>, ENTER . • Press the ENTER button. Display sho[...]

12 Sett i n g u p 1 4 S e t tin g th e s u p p l i e r te l e ph o n e nu mb e r This enables your BF900 to contact your fax supplier automatically to tell them to supply a new toner car tridge. • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 9 (or the buttons) to display PROG USER DATA 0-9,#,*,>, ENTER .[...]

13 Sett i n g u p 1 6 S ett i n g us er m a i lb oxes Y ou can set mailboxes for up to 9 individual users, ensuring their faxes remain private. Each mailbox user has a password which must be used in order to open the mailbox and print out the documents. Y ou first allocate the mailboxes 1-9 and then set the 4 digit password of your choice. Then you[...]

14 Sett i n g u p Memory Y our BF900 has 1Mb of memor y to store received documents and documents for sending and polling. It also stores the GDI and PC-Fax printing files. Additional memor y can be purchased to a maximum of 7mb, see Optional Extras, page 45. Display messages Message Meaning *01 One T ouch Dial number ECM Er ror Cor rection Mode TX[...]

S e nd i n g f axes T o load documents for faxing. Load up to 30 pages at a time, face down, into the document feeder . The first page is automatically drawn a little way into the feeder . Display shows SELECT LOC/COPY . 15 Usi n g t h e BF90 0 Us i n g t h e BF9 0 0 START Normal dialling. (Y ou can dial up to 30 digits including P if you need to i[...]

16 Usi n g t h e BF90 0 If y ou m ak e a m ist ak e wh e n dial l i n g , pr ess t h e < b utt o n t o m ov e t he c u rs or b ac k t o t h e d i git y ou wa nt t o c ha ng e . Th e s el e ct ed d i git f las h es . Ent e r t he n e w d i git . Pr ess t he > b utton t o mo v e the cu r sor for w ard. Alt ernat iv e l y , de l et e all t h e d[...]

T o set up a batch dial Y ou can set the ONE-TOUCH buttons to send faxes automatically at a pre-set time ever y day . This can be useful if you want to send faxes at times when call charges are lower or if you ar e faxing abroad to coincide with the other person’s of fice hours. The one-touch buttons you select must have phone numbers stored alr [...]

T o stop a document being scanned • Remove any unscanned sheets from the document feeder tray . • Press the STOP button. T o stop a document being sent During transmission: • Press the STOP button. Display shows CANCEL=0. INTERRUPT=1 . Either • Press 1 to postpone the cur r ent transmission and retur n to standby . The document will automat[...]

19 Usi n g t h e BF90 0 Sending documents without scanning into the memory If your BF900 does not have enough memor y capacity and you are not r eady to clear the memor y , you can bypass it to send documents direct. • Load the document • Select the RESOLUTION , TYPE ORG and PHOTO settings if requir ed. • Press the FUNCTION button. Display sh[...]

20 Usi n g t h e BF90 0 Session numbers Y our BF900 gives a session number to each document which has been sent or received. This number is printed at the top of each page making it easy to keep track of each document. Y ou can view the director y of documents on the screen or print out a list of documents. ( See Repor ts and Lists, page 34 .) T o [...]

21 Usi n g t h e BF90 0 Co pyi n g Y ou can make up to 99 laser quality copies of an original document. Sorted or stacked copies • STACK COPIES prints documents in page order , for example 111, 222, 333, 444, 555, • SOR TER COPIES collates the document, for example; 12345, 12345, 12345. T o copy a document Load up to 30 pages in the document fe[...]

22 Usi n g t h e BF90 0 T o store a One-T ouch name and number • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 7 (or the buttons) to display PROGRAM TEL. NO 0~9,#,*,>, ENTER . • Press the ENTER button. Display shows PROGRAM TEL NO. 1-5, <,> . • Press 1 (or the ar rows) to display ONE-TOUCH DIAL [...]

23 Usi n g t h e BF90 0 To add mailbox number: • If you want to add a mailbox number , press 1 . Display shows MAILBOX NO=PRESS ENTER . • Use the keypad to enter the mailbox number . • Press the ENTER button. Display shows ONE-TOUCH DIAL, PRESS OT KEY . If you want to add another one-touch number , press the ONE-TOUCH button you want and repe[...]

24 Usi n g t h e BF90 0 To add a name: • Press 1 . Display shows NAME=A~Z, (UP ARROW), *, ENTER . • Use the alphabet letters on the one-touch numbers to add a name. • Press the ENTER button. Display shows DATA ENTRY OK followed by NETWORK ADDRESS 0=(NO) 1=(YES) . If you press 0 the display shows SPEED DIAL . Y ou can now enter another number [...]

25 Usi n g t h e BF90 0 • Press the ENTER button again after you have entered your last number in the Gr oup. Display shows NAME 0=(NO) 1=(YES) . • Either press 0 to display GROUP DIAL PRESS 0T 25-32 . Y ou can select another Group Dial button. • Or press 1 to set a name for the Gr oup Dial button. Display shows – A-Z, *, (UP ARROW), ENTER [...]

• Press 4 (or the ar rows) to display BATCH TX 1-5, >, ENTER . • Press the ENTER button. Display shows BATCH TX PRESS OT KEY . • Press the ONE-TOUCH button that you want. Display shows *01=1234 PRESS ENTER . • Press the ENTER button. Display shows START TIME=00:00 (or a previously set batch time) PRESS ENTER . • Use the keypad to enter[...]

27 Add it io nal f eat u r es Add it i o nal f e at u r e s S ett i n g Res o l u t io n , Ph ot o a nd T y p e Org . (c o nt r ast ) Y ou can choose dif ferent resolution and contrast settings to ensure the best quality when faxing or copying a document. The setting you choose is shown by an indicator light. Resolution Press the RESOLUTION button [...]

28 Add it io nal f eat u r es T o set up a broadcast • Load the document. • Select the RESOLUTION , TYPE ORG and PHOTO settings if requir ed. • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 1 (or the buttons) to display BROADCASTING 0~9,#,*,>, ENTER . • Press the ENTER button. Display shows BROADCAS[...]

29 Add it io nal f eat u r es T o set up a relay • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 7 (or the buttons) to display PROGRAM TEL. NO 0~9,#,*,>, ENTER . • Press the ENTER button. Display shows PROGRAM TEL NO. 1-5, <,> . • Press 5 (or the ar rows) to display RELAY INITIATE 1-5 > ENTER[...]

30 Add it io nal f eat u r es Bulletin Board Y our BF900 can store up to 30 documents – each on its own bulletin board - to be polled by other machines. Y ou can also include a four digit ID number if requir ed. Only one document can be polled at a time. T o set up a bulletin board document • Load the document • Select the RESOLUTION , TYPE O[...]

31 Add it io nal f eat u r es Po ll i n g This allows your BF900 to retrieve a document from another machine, or for another fax machine to retrieve a document fr om your BF900. Y ou can also set your BF900 to poll documents from another machine at a fixed time ever y day or you can set it to poll continuously until the document is retrieved. • P[...]

32 Add it io nal f eat u r es Set the time Setting time means your BF900 will poll at a set time each day . • Enter the time you want your machine to begin polling • Press the ENTER button. Display shows REPEAT POLLING 0=NO 1=YES . If you choose NO: Y our BF900 will poll once at the set time. If you choose YES: Y our BF900 will star t polling a[...]

33 Add it io nal f eat u r es T o save incoming documents into the memory . Y ou can set your BF900 to save received faxes in the memor y and pr otect them with a 4-digit password. To print, you must enter the cor rect password. T o set your BF900 to receive to memor y . • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> .[...]

T o print documents received to memory • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press # (or the buttons) to display OTHER OPTIONS 0~9,#,*,<,> ENTER . • Press the ENTER button. Display shows OTHER OPTIONS 1~7 < >, ENTER . • Press 2 (or the buttons) to display PRINT TO MEMORY, 1~7, >, ENTER[...]

35 Add it io nal f eat u r es Activity Report A list of the last 40 documents to be sent and received. One Touch List Shows all the infor mation held under each One-T ouch button, including: T elephone number , Name, Batch time, Relay Initiate List Number and Relay Repor t Number . Group Dial List Lists the numbers and names stored under each Group[...]

36 Add it io nal f eat u r es Act ivit y r e p o r t gu ide Y our guide to the details shown on an activity repor t. TYPE DEPT SESS DATE/TIME DURA TION REMOTE ID SPEED PAGE RESULT (a) (b) (c) (d) (e) (f) (g) (h) (I) a) TYPE Meaning MEMORY TX Document sent fr om memor y . DIRECT TX Document sent without scanning into memor y . MANUAL TX Document sen[...]

37 Add it io nal f eat u r es g) SPEED This is the speed of transmission, either: 14 = 14,400bps 12 = 12,000bps 96 = 9600bps 72 = 7200bps 48 = 4800bps 24 = 2400bps h) P AGES T otal number of pages successfully sent or received for each session. i) RESUL T This will be one of the following: OK Successful. NG T ransmission was not completed properly [...]

38 Add it io nal f eat u r es S ett i n g us er p r ef er e nc es Y ou can change a number of original settings to suit your preferences. These ar e: Name Original Alternatives setting Activity Repor t ON ON/OFF Activity repor ts ar e printed automatically after ever y 40 transactions. Er ror Repor t ON ON/OFF Er ror r epor ts are printed automatic[...]

39 Add it io nal f eat u r es Name Original Alternatives setting T oner Low OFF ON/OFF Prints war nings when the toner needs replacing. Repor t Reduction T ype AUTO Auto Reduction 70%~100% The BF900 automatically reduces incoming faxes down to 70% of the original if necessar y , to fit on the paper . No Reduction Y our BF900 does not reduce the siz[...]

40 Add it io nal f eat u r es T o change the user prefer ence settings • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 8 (or the buttons) to display PROG USER SWITCH 0~9,#,*,>, ENTER . • Press the ENTER button. Display shows PROG USER SWITCH 0~9,#,*,<, > . Y ou can now select the setting you want [...]

41 Add it io nal f eat u r es Installing other fonts Y ou can download fonts that are compatible with the Hewlett Packard PCL4. T o set automatic paper cassette selection If you have the additional paper cassette attached, you can set your BF900 to switch automatically between the two cassettes to suit dif ferent paper sizes loaded in each cassette[...]

42 Add it io nal f eat u r es T o set the number of lines per page Y ou can set the number of lines printed on each page from 1-127. The original setting is 64 lines. If you are connected to a PC and your softwar e sends more lines than this setting, your BF900 will print the remainder on a second page. • Press the FUNCTION button. Display shows [...]

43 Co n ne ct i ng t o a PC fo r pr in ti ng, scanning and fa x ing T o set a compatible font style for your PC • Press the FUNCTION button. Display shows FUNCTION MODE 0~9,#,*,<,> . • Press 0 (or the buttons) to display SET PRINTER 0~9,#,*,<,> ENTER . • Press the ENTER button. Display shows SET PRINTER 1-6 <. • Press 3 (or t[...]

44 C onn ec ti ng to a s w i tch boa rd C o n n e c ti n g to a s w i tch bo a r d If you want to connect your BF900 to a switchboard, (also known as a PBX), you can take advantage of its PBX mode. Y ou can also follow these steps to switch back to PSTN for connection to the nor mal public network. • Press the FUNCTION button. Display shows FUNCT[...]

45 O pt ional ext r as Printer memory Y ou can add 2Mb, 4Mb and 6Mb to the standard 1Mb of memor y your BF900 printer has. If you want 600dpi print quality , we recommend you add 6Mb of extra memor y . Fax memory If your BF900 is used mainly for faxing, you can add memor y to enable extra capacity for storing documents. If you take this option, you[...]

46 O pt ional ext r as Additional plain paper cassette Holds up to 250 additional pages of plain paper . PC connection kit This includes your PC Connection Cable and software and is r equired for printing, scanning and faxing from/to your PC. Additional memor y is also requir ed, please see p45 for more details. Modem upgrade to 33.6kps T o or der [...]

• Gently wipe the glass of the scanner . Cleaning the fax interior Use a soft DR Y cloth for cleaning the fax interior . • Press the cover r elease button and open the front cover of your BF900 47 Main ten an ce Ma i n te n a n c e Cleaning the outside Use a soft damp cloth to wipe the outside of your BF900. Cleaning the document feeder and sca[...]

48 Main ten an ce • Remove the toner car tridge and the dr um car tridge. • T ur n the T ranspor t Roller cog and wipe the T ranspor t Roller clean of dir t and dust. • Replace the dr um car tridge then the toner car tridge. • Close the cover .[...]

49 He l p He l p If you have any problems using your BF900, this section gives you the most common solutions. T o replace the toner cartridge Y ou can buy replacement toner car tridges from all BT Shops, main electrical retailers and good stationers. Y ou can also obtain replacement car tridges by phoning the number shown on your BF900. Y our machi[...]

50 He l p • Remove the jammed paper . • Close the cover . T o clear a paper jam Display shows PAPER JAM . Paper jammed inside the machine: • Press the cover r elease button and open the front cover . • Lift out the toner car tridge and dr um car tridge. Keep the dr um cover ed with a cloth to prevent light damage. • Replace the dr um and [...]

51 He l p Paper jammed in the middle of the paper path • Open the front cover . Y ou will be able to see the leading edge of the page. Hold the edge of the page and pull it gently towards the back of the machine as shown Paper jammed in Fusing unit • Remove the paper by pulling it outward as shown Paper jammed in Additional Paper Cassette • L[...]

52 He l p No dialling tone can be heard on an attached telephone Check that the line cord is plugged in to the telephone wall socket. Make sure the line cor d and the telephone cord ar e plugged into the cor rect sockets on your BF900. Communication error Most er rors ar e caused by poor line connection. T r y sending the document again. Make a tes[...]

53 He l p Pages come out wrinkled, frequent jams or the machine picks up two pages at once Check that you are using the cor rect size of paper . Check that your paper is not already cr eased. The alarm light stays ON and the display shows CHECK P APER and PRESS ST ART Load more paper and pr ess the ST ART button. If this does not work, check that t[...]

54 T ech nica l speci f ica tion T e c h n i c al s p e c if i c at i o n General T ype: Desktop. Compatibility: ITU-T (for mer CCITT) G3. Applicable: Public Switched Telephone Network (PSTN). Dual access: Multitasking. Communication Modem speed: 14400, 12000, 9600, 7200, 4800, 2400 Auto step down. Coding Scheme: MH, MR, MMR. Er ror Cor r ection Mo[...]

55 T ech nica l speci f ica tion Document input Scanning method: CIS. Resolution: Standard – 8 (dot/mm, Hori.) x 3.85 (line/mm, ver t.). Fine & ~Photo – 8 (dot/mm, Hori.) x 7.7 (line/mm, ver t.). Extra Fine – 8 (dot/mm, Hori.) x 15.4 (line/mm, ver t.). ADF pages: 30 sheets (A4, 80 gsm). Document thickness: Single sheet: 0.05mm to 0.13mm ([...]

56 T ec h nical in for mation T e c h n ic a l i n for ma t i o n Choosing a location Y our BF900 should be kept clear of dust, moisture, high temperatur e and vibration and should not be exposed to direct sunlight. Don’t install it close to radiators or air conditioning outlets or in excessively war m, humid or dusty places. Connecting to the UK[...]

57 T ec h nical in for mation Y ou may connect it – • T o direct exchange lines. • T o extensions with new plug and socket ar rangements provided with these dir ect exchange lines. • T o compatible switchboar ds. Y ou may NOT connect it - T o shared (par ty) lines. The connection to the telecommunication system must be unplugged before the [...]

58 T ec h nical in for mation Connecting to switchboards Y our BF900 is approved only for use with a compatible switchboard including those which do not provide secondar y proceed indication. If you do have a compatible switchboard, it cannot be guaranteed that the BF900 will operate cor r ectly under all possible conditions of connection. If you h[...]

59 I ndex I n dex *01 14 #001 14 A pprovals 56 B atch dialling 17,25 Broadcasting 27 Bulletin Board 30 C leaning 47 Clear/T one 2 Copying 2,21,42 Cover release 3,47 D ate 11,36 Delayed send 18 Depar tment ID 33,36 DEPT . 36 Dialling batch dialling 17 from a phone 16 group dialling 17,35 nor mal 15 on-hook 16 one-touch 16 redialling 16 speed diallin[...]

60 I ndex Number , supplier 12 your fax 10 your telephone 10 O n-Line indicator 2 On/Of f 3,10 One-touch buttons 1,21,35 Opening cover 3 Optional extras 45 P 15 Page, lines per 42 PAGES 37 Paper 13,15 jams 49,50 Paper cassette additional 45 select 41 Parallel por t 3 Passwords 13,33,34 Pause 15 Pause/Redial button 1 PC connection 3,8,43,46 faxing f[...]

61 I ndex Storing numbers 21 one-touch 22 Stor ms 5 Supplier number 12 Switchboard 44,58 T el/Dir button 2 T elephone attached 16 phone calls 20 T elephone line 3 T elephone line cor d 5,8 T ime 11,36 T one/Pulse 44 T oner car tridge 5,6,48 T rays feeder 3,5,7 manual feed 3 paper cassette 3,9,41,45 printed document 3,5,7 receive 3,5,7 TX 14,15 T yp[...]

Off ic es i n Eu ro p e , N or t h Am eric a , J a p a n a nd Asia Pa cif ic . The Telecommunications products and ser vices described in this publication are subject to availability and may be modified from time to time. Ser vices and equipment ar e provided subject to British Telecommunications plc’s respective standard conditions of contract. [...]