Ricoh Type W3600 manuel d'utilisation

Operating Instructions Scanner Reference Read this manual carefully before yo u use this machi ne and keep it h andy for future reference. For safe and corre ct use, be sur e to rea d the Safety Informatio n in "About This Machi ne" before using the ma chine. Sending Scan Files by E-mail Sending Scan Files to Folders Storing Files Using t[...]

Introduction This manual contains detailed instructions and note s on th e operation and use of this ma chine. For your safety and benefit, read this manual carefully be fo re using the machine. Kee p this manual in a handy place for quick reference. Important Contents of this manual are subject to change witho ut prior notice. In no event wil l th[...]

i Manuals for This Machine Refer to the manuals that are relevant to what y ou want to do w ith the machine. Important ❒ Media differ according to manual. ❒ The printed and electronic ve rsions of a manual have the same contents. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ Depending on [...]

ii ❖ Network Guide Explains how to configure and operate the machine in a network environ- ment, and use the software provided. ❖ Other manuals • PostScript3 Supplement •U N I X S u p p l e m e n t • Manuals for DeskTopBinder Li te • DeskTopBinder Lite Setup Guide • DeskTopBinder Intr oduction Guide •A u t o D o c u m e n t L i n k [...]

iii TABLE OF CONTENTS Manuals for This Machine .............................................. ........................................ i Notice ............................................... ..................................................... .................. 1 How to Read This Manual .............................................. ............[...]

iv Specifying Scan to Folder Destinations ................................. ........................... 48 Selecting the Destination from the Machine’s Address B ook .................... ............... 48 Sending Files to a Shared Network Folder ..... ...... .............. .............. .............. ......... 52 Sending Files to an FTP Server[...]

v 5. Scanning Originals with the Network TWAIN Scanner Before Using the Network TWAIN Scanner ....................................... .............. 101 Outline of the Network TWAIN Scanner...................... .............. ................ ............. 102 Preparing to Use the Netw ork TWAIN Scanner . ..........................................[...]

vi Values of Various Set Items for Transmission/Storage/Delivery Function ....148 Transmission Function .............. ................. .............. ................. .............. ............... 148 Storage Function ............ ................. ................ ............................................. .......... 150 Network Delivery Fu[...]

1 Notice ❖ Declaration of Conformity Product Name: Printer /Scanne r Controller + Copy Machine Model Number: Scanner Option Type W3600 Responsible party: Ricoh Americas Corporation Address: 5 Dedrick Place, West Caldwell, NJ 07006 Telephone number: 973-882-20 00 This device complies with Part 15 of the FCC Rules. Operation is subject to th e foll[...]

2 How to Read This Manual Symbols This manual uses the foll owing symbols: Indicates important sa fety notes. Ignoring these notes could resu l t i n s e r i o u s i n j u r y o r d e a t h . B e s u r e t o r e a d t h e s e notes. They can be found in the "Safety Information" section of About This Ma- chine. Indicates important sa fety [...]

3 About the Scanner Functions This section describes functions you can use in the scanner mode. For details about each f unction, see respective chapter s. ❖ Sending scanned files There are several method s you can use to send captured data as files to com- puters. • Sending scan files by e-mail For details, see chapter 1 "Sen ding Scan Fi[...]

4 Display Panel This section explains the simplified display and three confi rmation screens: Check Modes, Pr eview, and Tr ansmission File Status. You can find explanations about th e E-mail screen, Scan to Folder screen, list of stored files screen, or network delivery scanner screen in this ma nual. For de- tails, see "E-mail Screen", [...]

5 Simplified Display This section explains how to switch to the simplified di splay. When you press the { Simplified Display } key, the screen changes from the initial display to the simplified di splay. Letters and keys are displayed at a la rger size, making operations easier. ❖ Example of Simplified Display 1. [ Key Color ] Press to increase s[...]

6 Confirmation Displays This section explains three conf irmation displays: Check Modes, Preview and Transmission File Status. Check Modes This section explains items that are displayed and how to display the Check Modes screen. Use the Check Modes screen to check scanning and transm ission settings. Pressing [ Check Modes ] switches the screen fro[...]

7 Preview Use the Preview screen to check that originals have bee n scanned correctly. This section explains about the Preview screen that can be used before sending files by e-mail or Scan to Folder, or delivering files. Before you start scanning, press [ Preview ] . If you scan originals while [ Preview ] is selected, the Prev iew screen appears [...]

8 Transmission File Status This section explains items that are di splayed and how to display the Transmis- sion File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results. Press [ Scanned Files Status ] to display the Transmissi on File Status screen. Up to 9 transmission or deliv[...]

9 Note ❒ You cannot check scanner function tr ansmission results by pressing [ Job List ] at the bottom of the screen. To check transmission results, press [ Scanned Files Status ] , and then display the Transm ission File Status screen. ❒ Depending on security settings, some transmission result s might not be dis- played.[...]

10 How to Start Scanning Use one of the following two methods to start scanning: • Place originals • Press the { Start } key The default settings allow you to start scanning, storing, and delivering files by simply plac ing originals (wi thout pressing the { Start } key). When you place originals, the { Start } key is unlit. However, you must p[...]

11 Scanner Features This section e xplains Scanne r Features set tings. To display the Scanner Features screen, press the { User Tools / Counter } key. For detailed setting method, see General Sett ings Guide. ❖ General Settings ❖ Scan Settings Items Description Switch Title Sets index to use when the list of destinations of this machine is dis[...]

12 ❖ Send Settings ❖ Initial Settings Items Description Compression (Black & White) Specify a co mpression method for files scanned. Max. E-mail Size Select whether or not to limit the size of e-mail that has attachments. Divide & Send E-m ail Select whether or not to di vide files that ex ceed the size specified in [ Max. E- mail Size [...]

13 1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Int ernet. Before Sending Scan Files by E-mail This section ex plains the necess ary prep arations and the procedure for sending scan files by e-mail. Outline of Sending Scan Files by E-mail This section out lines the fun ction [...]

Sending Scan Files by E-mail 14 1 Preparation for Sending by E-mail This section expl ains the preparation and setti ngs for sending scan files by e-mail. A Connect the machine to the network. Connect the machine to th e network usin g an Ethernet cable or wireless LAN (IEEE 802.11b). B Make the necessary network setting in [ System Settings ] . If[...]

Before Sending Scan Files by E-mail 15 1 E-mail Screen This section explains the screen layo ut when sending scan files by e-mail. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [] . Keys that cannot be selected a[...]

Sending Scan Files by E-mail 16 1 Basic Operation for Sending Scan Files by E-mail This section descri bes the basic operat ion for sending scan files by e-mail. A Make sure that no previous settings remain. If a previous setting remains, press the { Clear Modes } key. B If the network delivery scanner screen or Scan to Fol der screen appears, swit[...]

Basic Operation for Sending Scan Files by E-mail 17 1 G Specify the destination. You can specify mult iple destinations. For details, see "Specifying E-mail Destinations". H If necessary, press [ Text ] to enter the e-mail message. For details, see "Specifying the E-mail Message" I If necessary, press [ Subject ] to specify the [...]

Sending Scan Files by E-mail 18 1 ❒ If you press [ Preview ] and then start scanning while [ Preview ] is highlighted, the Preview screen appears. You can us e this screen to ch eck how the o rig- inals are scanned and the scan setting used for scanning. After checking the preview, you can specify whether to send the file or not. For details, see[...]

Switching to the E-mail Screen 19 1 Switching to the E-mail Screen This section ex plains how to switch th e screen to the E-ma il screen. If the Scan to Folder screen is being displayed, press [ E-mail ] to switch to the E- mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: A Press [ Del[...]

Sending Scan Files by E-mail 20 1 Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine’s address book • Enter the e-mail address directly • Search the LDAP server for the destination and select i[...]

Specifying E-mail Destinations 21 1 Note ❒ Depending on the security setting, some destinations may not appear in the destination list. Selecting destinations by en tering the registration numbers Select the destination from the machine’s address book using its registration number. A Press [ Reg. No. ] . B Using the number keys, enter the fi ve[...]

Sending Scan Files by E-mail 22 1 Searching the machine’s address book for the destination and selecting it This section explains how to search th e machine’s address book for the destina- tion and select it. A Press [ Search Dest. ] . B To search by destination name, press [ Name ] . To search by e-mail address, press [ E-mail Ad dress ] . The[...]

Specifying E-mail Destinations 23 1 F Press [ Start Search ] . Destinations that match the se arch criteria are displayed. G Select a destination. H Select [ To ] , [ Cc ] , or [ Bcc ] . I Press [ OK ] . Note ❒ If [ LDAP Search ] is set to [ On ] in [ System Settings ] , check that [ Address Book ] in the upper part on the screen has been selecte[...]

Sending Scan Files by E-mail 24 1 Entering an E-mail Address Manually This section ex plains how to ent er an e-mail addre ss manually. A Press [ Manual Entry ] . The soft keybo ard appears so you can en ter the e-mail address. B Enter the e-mail address. C Press [ OK ] . Note ❒ Depending on the secu rity settings, [ Manual Entry ] may not be dis[...]

Specifying E-mail Destinations 25 1 Selecting Destinations by Searching an LDAP Server This section ex plains how to search for an address registered in an LDAP server and specify it as an e-mail destina tion. Important ❒ To use this function, an LDAP server must be co nnected to the network. ❒ Under [ System Settings ] , the LDAP server must b[...]

Sending Scan Files by E-mail 26 1 D Enter the beginning of the destination name. To search by e-mail addre ss, enter th e beginning of the destination address. E Press [ OK ] . F If necessary, press [ Advanced Search ] , and then specify the detailed search criteria. By pressing [ Advanced Search ] , you can search using criteria such as [ Name ] ,[...]

Specifying E-mail Destinations 27 1 ❒ You can register multiple e-mail addresses in individual LDAP server ac- counts. However, only one e-mail addr ess will be displayed as the search result. Usually, the address that was re gistered first on the LDAP server is the address that is displayed. ❒ By pressing [ Advanced Search ] , the following cr[...]

Sending Scan Files by E-mail 28 1 Registering a Directly-Entered Desti nation in the Address Book This section explains how to register a directly ent ered destination in the ma- chine’s address book. You can also regist er a destination sele cted from the LDAP server. A In the destination field, display the destination you want to register. B Pr[...]

Specifying the E-mail Sender 29 1 Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: • Select the sender from the sender list • Select the sender by entering the registration number • Se[...]

Sending Scan Files by E-mail 30 1 Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the ma- chine's address book. A Press [ Sender Name ] . B Press [ Registration No. ] . C Using the number keys, enter the fi ve-digit registration number assigned to the required destinat[...]

Specifying the E-mail Sender 31 1 Selecting the Sender by Search ing the Machine’s Address Book This section ex plains how to select the sender by searching th e machine’s ad- dress book. A Press [ Sender Name ] . B Press [ Search ] . C To search by user name, press [ Name ] . To search by e-mail address, press [ E-mail Ad dress ] . The soft ke[...]

Sending Scan Files by E-mail 32 1 G Press [ Start Search ] . Destinations that match the se arch criteria are displayed. H Select the sender. I Press [ OK ] . Note ❒ Search criteria that appear in [ Advanced Search ] , such as [ Name ] , [ E-mail Ad- dress ] , and [ Folder Name ] , are registered in the machine’s address book. For details, see [...]

Specifying the E-mail Subject 33 1 Specifying the E-mail Subject You can specify the subject for an e-mail when sendi ng a file by e-mail. A Press [ Subject ] . The soft keybo ard appears. B Enter the subject. C Press [ OK ] .[...]

Sending Scan Files by E-mail 34 1 Specifying the E-mail Message This section explain s how to specify the e-mail me ssage. The message can be created in the foll owing ways: • Select the registered e-mail message from the list • Enter the message directly Important ❒ The messages that can be selected fr om the list must be registered in [ Sys[...]

Specifying the E-mail Message 35 1 Manual Entry of a Message You can enter the message manually. A Press [ Text ] . B Press [ Manual Entry ] . The soft keyboa rd appears so you can enter th e message. C Enter the message. D Press [ OK ] twice.[...]

Sending Scan Files by E-mail 36 1 Simultaneous Storage and Sending by E-mail This section ex plains how to stor e a file and simu ltaneously sen d it by e-mail. A Press [ Store File ] . B Select [ Send & Store ] . C If necessary, specify the stored file's information, such as [ User Name ] , [ File Name ] , and [ Password ] . For details, [...]

Sending the URL by E-mail 37 1 Sending the URL by E-mail This section ex plains how to sen d the URL of a scanned f ile by e-mail. Use this function if network restrict ions prevent you sending attachments by e-mai l. A In [ Scanner Features ] , select [ Send URL Link ] under [ Stored File E-mail Method ] . For details about specifying the se tting[...]

Sending Scan Files by E-mail 38 1[...]

39 2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder. Outline of Sending Scan F iles by Scan to Folder [...]

Sending Scan Files to Folders 40 2 Sending files to an FTP server 1. This machine You can send scan files to FTP server folders. To send scan files to FTP server folders, use the FTP protocol. 2. FTP server The FTP server is a server that provi des file transfer services among computers on the same network. Transferred files are stored on this serv[...]

Before Sending Files by Scan to Folder 41 2 Sending files to a NetWare server 1. This machine You can send scan files to NetWare fold- ers. To send scan files to NetWare fold- ers, use the NCP protocol. 2. NetWare Server You can use this server to share files over the network via NetWare. By sending im- age data to the server, files can be stored o[...]

Sending Scan Files to Folders 42 2 Preparation for Sending by Scan to Folder This section describes the preparations and settings for sending scan files by Scan to Folder. Important ❒ Files can be sent to shared folders on client computers. ❒ Files can also be sent to FTP se rvers if any exist on the network. ❒ Files can also be sent to NetWa[...]

Before Sending Files by Scan to Folder 43 2 Registering Destination Fo lders in the Address Book You can register the addresses of freque ntly-used dest ination folders in the ad- dress book. Register the folder addresses in [ Address Book Management ] under [ Administrator Tools ] from [ System Settings ] . These addresses can also be registered a[...]

Sending Scan Files to Folders 44 2 Scan to Folder Screen This section describes the screen layout wh en sending scan files by Scan to Folder. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When yo u select or specify an item on the display panel, it is highlighted like [] . Keys that cannot b[...]

Basic Operations When Using Scan to Folder 45 2 Basic Operations When Using Scan to Folder This section descr ibes the basic ope rations involve d in using Sc an to Folder. A Make sure that no previous settings remain. If a previous setting remains, press the { Clear Modes } key. B If the network delivery scanner screen or E-mail screen appears, sw[...]

Sending Scan Files to Folders 46 2 G Specify the destination. You can specify mult iple destinations. For details, see "Specifying Sc an to Folder Destinations". H Place originals. I Press the { Start } key, if scanning does not start automatically. If you are scanning batches, place the next origi nals. For details, see "Scanning Mu[...]

Switching to the Scan to Folder Screen 47 2 Switching to the Scan to Folder Screen This section ex plains how to swi tch to the Scan to Folder screen. If the E-mail screen is being displayed, press [ Folder ] to switch to the Scan to Folder screen. If the network delivery scanner screen is being di splayed, switch to t he Scan to Folder screen as f[...]

Sending Scan Files to Folders 48 2 Specifying Scan to Folder Destinations This section ex plains how to spec ify Scan to Fo lder destinatio ns. You can send a file by Scan to Fold er by any of the following methods: • Select a destination registered in the machine’s address book • Send a file to a share d network folder • Send a file to an [...]

Specifying Scan to Folder Destinations 49 2 Selecting a destination regist ered in the destination list Select the destination from the destination list. A In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the [...]

Sending Scan Files to Folders 50 2 Searching the machine’s address book for the destination and selecting it This section explains how to search th e machine’s address book for the destina- tion and select it. A Press [ Search Dest. ] . B To search by destination name, press [ Name ] . To search by path, press [ Folder Name ] . The soft keybo a[...]

Specifying Scan to Folder Destinations 51 2 E If necessary, press [ Advanced Search ] , and then specify the detailed search criteria. By pressing [ Advanced Search ] , you can search using criteria such as [ Name ] , [ E- mail Address ] , and [ Folder Name ] . You can also search by combining the [ Beginning Word ] or [ End Word ] criteria with th[...]

Sending Scan Files to Folders 52 2 Sending Files to a Shared Network Folder This section explains how to specify th e destination when sending files to a shared network folder. Important ❒ The shared folder must have been crea ted on the client computer in advance. ❒ You can create the shared folder under Windows 98/Me/20 00/XP, Windows NT 4.0,[...]

Specifying Scan to Folder Destinations 53 2 E Press [ OK ] . F Depending on the destination setting, enter the user name for logging on to the client computer. Press [ Manual Entry ] to the right o f the user name field to display the soft key- board. G Depending on the destination setting, enter the password for logging on to the client computer. [...]

Sending Scan Files to Folders 54 2 Specifying the path by browsing the network for destinations You can browse computers on the networ k for the destination folder, and then specify the path. A Press [ Manual Entry ] . B Press [ SMB ] . C Press [ Browse Network ] under the path name field. Domains or workgroups on the netw ork appear. D Select the [...]

Specifying Scan to Folder Destinations 55 2 Note ❒ If authentication is requi red to acce ss the folde r, the login screen appears. Enter the user name and password. ❒ If you change the protocol after en tering the path name, user name, or password, a confirmation message appears. ❒ Up to 100 computers or shar ed folders can be displayed. ❒[...]

Sending Scan Files to Folders 56 2 E Press [ Manual Entry ] on the right side of the path field. F Enter the path for the folder. The following is an example of a path wh ere the folder name is "user" and the subfolder name is "lib": userlib. G Press [ OK ] . H Enter the user name according to the setting at the destinati on. P[...]

Specifying Scan to Folder Destinations 57 2 Sending Files to NetWare Server This section explains how to specify de stinations when sending files to a Net- Ware server. The NetWare fo lder of the destinatio n can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment. Consult your administrator. You can sen[...]

Sending Scan Files to Folders 58 2 E Enter the path for the folder. If you set the connection type to [ NDS ] , the NDS tree name is "tree", the name of the context including the volume is "conte xt", the volume name is "volume", and the folder name is "folder", the path will be "treevolume.contextfo[...]

Specifying Scan to Folder Destinations 59 2 Specifying the path by browsing to the destination on a NetWare server Specify the path by browsing to the destination folder in an NDS tree o r on a NetWare Bindery server. A Press [ Manual Entry ] . B Press [ NCP ] . C Select the connection type. Press [ NDS ] to specify a folder in the NDS tree. Press [...]

Sending Scan Files to Folders 60 2 ❒ If the selected NDS tree or NetWare Bindery serv er requires auth entica- tion, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare Bindery server. If you log on to t he NDS tree, ente r a user n ame, and then ente r the name of the context cont aining the user obje[...]

Specifying Scan to Folder Destinations 61 2 Registering the Path to the Select ed Destination in the Address Book Th i s s e ct i o n e x pl a i n s ho w t o r e gi s t e r f ol d e r p a th s y o u h av e e n t er e d m a n u al l y o r specified by browsing the networ k to the machine's address book. A In the destination field, display the d[...]

Sending Scan Files to Folders 62 2 Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. A Press [ Store File ] . B Make sure that [ Send & Store ] is selected. C If necessary, specify file data, such as [ User Name ] , [ File Name ] , and [ Password ] . For de[...]

63 3. Storing Files Using the Scanner Function Using the scanner function, you can stor e scan files in the machine, and then send the stored files by e-mail or Scan to Fol der. Before Storing Files This section outlines file storage under the scanner function and provides relat- ed cautions. Outline of File Storage un der the Scanner Function This[...]

Storing Files Using the Scanner Function 64 3 Note ❒ Stored files will be deleted after a set period. For detai ls about specifying the period, see Genera l Settings Guide. ❒ Files stored under the scan ner function cannot be printed from the machine’s control pane l. Print the fi les from a client computer after receiving them on the compute[...]

Basic Operation for Storing Scan Files 65 3 Basic Operation for Storing Scan Files This section descri bes the basic operation for storing scan files. A Make sure that no previous settings remain. If a previous setting remains, press the { Clear Modes } key. B Press [ Store File ] . C Press [ Store Only ] . D If necessary, specify file information,[...]

Storing Files Using the Scanner Function 66 3 Note ❒ Depending on the security setting, [ Access Priv ileges ] may appear instead of [ User Na me ] . For details about specifyin g [ Access Privileges ] , consult the administrator. ❒ By pressing [ Send & Store ] , you can simultaneously store scan files and send them. For details, see "[...]

Specifying File Information for a Stored File 67 3 Specifying File Information for a Stored File You can specify data for a stored file, such as user name, file name, and pass- word. By specifying data for a stored file, you can search for the file by user name or file name, or protect the file with a pa ssword to prevent other people from ac- cess[...]

Storing Files Using the Scanner Function 68 3 Specifying a File Name This section ex plains how to change the name of a store d file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name. A Press [ Store File ] . The Store File screen a ppears. B Press [ F[...]

Specifying File Information for a Stored File 69 3 Specifying a Password You can specify a passwor d for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrato r of the machine. By specifying a password, you can ensure that only the people who know the password can view the file. A Press [ Store[...]

Storing Files Using the Scanner Function 70 3 Displaying the List of Stored Files This secti on describes the li st of stored file s. Using the list of stored files, you can del e te stored files or change the file data. List of Stored Files This section descr ibes how the lis t of stored files is displayed. To display the list of st ored files, pr[...]

Displaying the List of Stored Files 71 3 Note ❒ You cannot displ ay thumbnails of st ored files whose origina l sizes are larger than 18 × 24 inch or A2. ❒ Depending on the security setting, so me files may not appear in the list. ❒ Files stored under functions other than the scanner function do not appear on this screen. Reference p.73 “C[...]

Storing Files Using the Scanner Function 72 3 Searching by file name You can search for a stored file by its file name. A Press [ Select Stored File ] . B Press [ File Name ] . The soft keybo ard appears. C Enter the file name. For information a bout how to enter characters, see About This Machine. D Press [ OK ] . The search starts, and files who [...]

Checking Stored Files 73 3 Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored fi les. A Press [ Select Stored File ] . The list of stored files appears. [...]

Storing Files Using the Scanner Function 74 3 Stored file preview screen 1. [ Zoom Out ] , [ Zoom In ] In previewing, you can reduce or enlarge the file image. 2. [ ← ][ → ][ ↑ ][ ↓ ] You can scroll the preview screen. 3. [ Switch ] You can switch to a preview of another page. 4. [ Switch ] You can switch to a preview of another file. 5. Di[...]

Checking Stored Files 75 3 Checking Stored Files from a Client Computer Using DeskTopBinder Lite or Web Image Monitor, you ca n also display the files stored in the machine on a client computer. Important ❒ To view stored files from a client co mputer, you must first make the required IP address se ttings using Desk TopBinder or Web Image Monitor[...]

Storing Files Using the Scanner Function 76 3 Sending a Stored File This section ex plains how to se nd a stored fil e. Stored files can be sent by e-mail, Scan to Fo lder, or the network delivery scanner. Note ❒ There are two me thods of sending sto red files by e-mail. Settings made under [ Scanner Features ] determine which method is used. For[...]

Sending a Stored File 77 3 D If necessary, switch to the E-mail, Scan to Folder, or network delivery scan- ner screen. For details about switching t he screen, see "Switching to the E- mail Screen", "Switching to the Scan to Folder Screen", or "Switching t o the Network Deliv- ery Scanner Screen". E Specify the destina[...]

Storing Files Using the Scanner Function 78 3 Managing Stored Files This section explains how to delete stor ed files and how to change the data for stored files. Deleting a Stored File This section explains how to delete a stored file. A Press [ Select Stored File ] . The list of stored files appears. B Press [ Manage / Delete File ] . The [ Manag[...]

Managing Stored Files 79 3 Note ❒ Files waiting for delive ry cannot be deleted. ❒ You can also delete files stored in the machine by acce ssin g the machin e from a client computer using Web Im age Monitor or DeskTopBinder. For detail about Web Image Monitor, see We b Image Monitor Help. For details about DeskTopBinder, see the manu als suppli[...]

Storing Files Using the Scanner Function 80 3 C Select the file containing the file information you want to change. If you select a password-pro tected stored file, a screen for entering the pa ss- word appears. Enter the password, and then press [ OK ] . D Press [ Change User Name ] . E Enter a new user name. The user names shown here are name s t[...]

Managing Stored Files 81 3 Changing a file name You can change the file name of a stored file. A Press [ Select Stored File ] . The list of stored files appears. B Press [ Manage / Delete File ] . C Select the file containing the file information you want to change. If you select a password-pro tected stored file, a screen for entering the pa ss- w[...]

Storing Files Using the Scanner Function 82 3 Changing a password Enter the password fo r a ccessing the stored file. Important ❒ Be sure not to forget th e password. If you forget it, consult the system admin- istrator of the machine. A Press [ Select Stored File ] . The list of stored files appears. B Press [ Manage / Delete File ] . C Select t[...]

83 4. Delivering Scan Files Using the ScanRouter delivery software , you can deliver by various methods scan files produced by the machine. Before Delivering Files This section describes the necessary pr eparations and the procedure for using the network delivery scanner. Important ❒ To use the network delivery scanner func tion, you need a deliv[...]

Delivering Scan Files 84 4 Preparing to Deliver a File This section descri bes the preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner func tion, you need a delivery server on which the optional the ScanR outer delivery software i s installed. For detail s about the ScanRouter deliv ery software, s[...]

Before Delivering Files 85 4 Installing DeskTopBinder Lite from the Supplied CD-ROM This section explains how to install De skTopBinder Lite on a client computer from the supplied "Scanner Dr ivers and Utilities" CD-ROM. To view or receive files delivered to th e in-trays, you must install DeskTopBi nd- er Lite on the client computer. A M[...]

Delivering Scan Files 86 4 Network Delivery Scanner Screen This sectio n describes the scr een layout when us ing the network delivery scan- ner. The function item s displayed serve as selector keys. You can select or specify an item by pressing it. When yo u select or specify an item on the display panel, it is highlighted like [] . Keys that cann[...]

Basic Operation fo r Delivering Files 87 4 Basic Operation for Delivering Files This section describes the ba sic operation for delivering scan files using the net- work delivery scanner. Important ❒ You must register destinations and se nders in advance using the ScanRouter delivery software installe d on the delivery server. A Make sure that no[...]

Delivering Scan Files 88 4 F Specify the destination. You can specify mult iple destinations. For details, see "Specifying Delivery Destinations". G If necessary, press [ Subject ] to specify the e-mail subject. For details, see "Specifying the Subject o f the E-mail to Be Transmitted via t he Delivery Server". H If necessary, p[...]

Basic Operation fo r Delivering Files 89 4 Reference p.90 “Switching to the Network Delivery Scan ner Screen” p.107 “Various Scan Settings” p.120 “Adjusting Image Density” p.121 “Setting Original Orientation” p.91 “Specifying Delivery Destinations” p.99 “Specifying the Subject of th e E-mail to Be Transmitted v ia the Deliv- e[...]

Delivering Scan Files 90 4 Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. I f t h e E - m a i l s c r e e n o r S c a n t o F o l d e r s c r e en is being displayed, switch to the net- work delivery scanner screen. A Press [ Delivery Dest. ] . The network de l[...]

Specifying Delivery Destinations 91 4 Specifying Delivery Destinations This section expl ains how to specif y delivery destina tions. Selecting Destinations Registered in the Delivery Server’s Address Book This section explains how to select destinations regist ered in the delivery serv- er’s address book You can select a delivery de stination [...]

Delivering Scan Files 92 4 Selecting destinations by ente ring their registration numbers You can select a sender by en tering its Short ID number. A Press [ Reg. No. ] . B Using the number keys, enter the three-digit registration number, and then press the { q } key. You can also enter a registration number of fewer than three digits. Example: To [...]

Specifying Delivery Destinations 93 4 Selecting destinations by searching the delivery server’s destination list In the delivery server’s Destination List, you can search for d estinations and select them. A Press [ Search Dest. ] . B To search by destination name, press [ Name ] . To search by comment, press [ Comment ] . The soft keybo ard ap[...]

Delivering Scan Files 94 4 Note ❒ The Comment search function searches for destinations by comment informa- tion, which is a registration item requir ed by the ScanRouter delivery software. ❒ By pressing [ Details ] , you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒ By pres[...]

Specifying the Sender 95 4 Specifying the Sender This section explains how to speci fy the e-mail sender when sending a file by e- mail via the delivery se rver. You can specify the sender by any of the following methods: • Select the sender from the sender list • Select the sender by entering the registration number • Select the sender by se[...]

Delivering Scan Files 96 4 Selecting the Sender by Ente ring the Registration Number Select a sender by entering its Sho rt ID number (registered using the ScanRouter delivery software). For details about h ow to set Short IDs, see the manuals sup- plied with the ScanRouter delivery softwa re. A Press [ Sender Name ] . B Press [ Registration No. ] [...]

Specifying the Sender 97 4 Selecting a Sender by Searching the Del ivery Server’s Destination List This section ex plains how to sele ct a sender by searching the delivery se rver’s Destination List. A Press [ Sender Name ] . B Press [ Search ] . C To search by destination name, press [ Name ] . To search by comment, press [ Comment ] . The sof[...]

Delivering Scan Files 98 4 F If necessary, press [ Advanced Search ] , and then specify the detailed search criteria. By pressing [ Advanced Search ] , you can search by [ Name ] and [ Comment ] . Y ou can also search by combining the [ Beginning Word ] or [ End Word ] criteria with the other criteria. G Press [ Start Search ] . Destinations that m[...]

Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server 99 4 Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section ex plains how to speci fy the e-mail subject when sending a file by e- mail via the delivery se rver. A Press [ Subject ] . The soft keybo ard appears. B Enter the subject. C[...]

Delivering Scan Files 100 4 Simultaneous Storage and Delivery This section ex plains how to st ore a file and simu ltaneously del iver it. A Press [ Store File ] . B Make sure that [ Send & Store ] is selected. C If necessary, specify file data, such as [ User Name ] , [ File Name ] , and [ Password ] . For details, see "Specifying File In[...]

101 5. Scanning Originals with the Network TWAIN Scanner The TWAIN driver allows you to scan orig inals into a cli ent computer over a net- work. Before Using the Network TWAIN Scanner The TWAIN driver allows yo u to scan originals on the machine from a client computer via the network. Important ❒ To use the network TWAIN scanner, you must instal[...]

Scanning Originals with the Network TWAIN Scanner 102 5 Outline of the Network TWAIN Scanner This section outlines the network TWAIN s canner function. In the TWAIN scanner mode, you can sh are this machine among multiple com- puters. Therefore, yo u don't have to pr epare a special computer for scanner or reconnect th e scanner and each compu[...]

Before Using the Network TWAIN Scanner 103 5 Preparing to Use the Network TWAIN Scanner This section descri bes the preparation s and settings for using the machine as a network TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scan- ner, such as DeskTopBind er Lite, must be installed on the computer. D[...]

Scanning Originals with the Network TWAIN Scanner 104 5 Installing the TWAIN Driver from the Supplied CD-ROM This section explains how to install the TWAIN driver on a c lient computer from the supplied "Scanner Drivers and Utilities" CD-ROM. To use the network TWAIN scanner, you mu st install the TWAIN driver on a cli- ent computer. A St[...]

Basic Network TWAIN Scanner Operation 105 5 Basic Network TWAIN Scanner Operation This section describes the basic operatio n for scanning with the network TWAIN scanner. Important ❒ To use the network TWAIN scanner, a TWAIN-compli ant application, such as DeskTopBinder and the TWAIN driver must be installed on the client com- puter. The followin[...]

Scanning Originals with the Network TWAIN Scanner 106 5 Note ❒ If you hav e already sele cted a scanne r, you do not n eed to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals. ❒ The model name of the connected scan[...]

107 6. Various Scan Settings This section descr ibes various scan settings. Specifying Scan Settings This section ex plains how to mak e scan settings. A Press [ Scan Settings ] . B Specify resolution, scan size, and other settings, as required. For details about individual scan settings, see "Scan Sett ings". C Press [ OK ] . Reference p[...]

Various Scan Settings 108 6 Scan Settings This section descr ibes the items for Scan Settings. Scan Type Select a scan ty pe that is appropriat e for your orig inal. ❖ [ Text ] Appropriate to increase OCR readabilit y using an OCR-compliant application. ❖ [ Text / Line Art ] Standard black and white originals containing mainly characters. Creat[...]

Scan Settings 109 6 ❖ [ Custom Size ] Scans in a specified si ze. You can specify the dimensions (width an d height) of the scan area in inch. For details, see "Scanning Custom Size Originals". Note ❒ You can specify original sizes of 8.3 inch (X1 and Y1) or larger in [ Custom Size ] . Reference p.110 “Scanning Custom Size Originals[...]

Various Scan Settings 110 6 Scanning Custom Size Originals This section explains the procedures fo r setting custom sizes and how to place originals whose sizes do not match any template sizes. There are two methods of setting custom size to scan originals: • Scan the entire area of a n original • Scan part of an original Scanning the Entire Ar[...]

Scanning Custom Size Originals 111 6 A Press [ Scan Settings ] . B Press [ Scan Size ] . C Press [ Custom Size ] . D Press [ Auto Detect ] . E Select X1 under [ Origina l Size ] , enter the width of the original using the number keys, and then press the { q } key. When you use the Auto Detect function , you can enter a value only in X1. Specify a v[...]

Various Scan Settings 112 6 F Press [ OK ] . G Check the value of Scan Area (X3) and [ Auto Detect ] are displayed, and then press [ OK ] .[...]

Scanning Custom Size Originals 113 6 To specify the length and width of an original Use the following procedure to scan the entire area of an original by specifying the width and length of the original un der Original Size (X1 and Y1) an d Scan Size (X3 and Y3). The following procedure is based on the exam ple original shown below . A Press [ Scan [...]

Various Scan Settings 114 6 D Specify Original Size (X 1 and Y1) using the number keys, and then press the { q } key. For example, set X1 to 17.0 inch and Y1 to 11.0 inch. E Set Start Position (X2 and Y2) to 0 inch. For example, set X2 and Y2 to 0 i nch, and then press the { q } key. F Specify Scan Area (X3 and Y3) using the number keys, and then p[...]

Scanning Custom Size Originals 115 6 Scanning Part of an Original This section explains how to set a custom size for scanning an area wit hin an original. Important ❒ Depending on the default setting of [ Start Position ] or [ Scan Area ] , you mi ght not be able to make settings for [ Original Size ] before other items. If this is the case, firs[...]

Various Scan Settings 116 6 D Specify Original Size (X 1 and Y1) using the number keys, and then press the { q } key. For example, set X1 to 11.0 inch and Y1 to 9.0 inch. E Specify Start Position (X2 and Y2) us ing the number keys, and then press the { q } key. For example, set X2 to 2.0 inch and Y2 to 1.0 inch. F Specify Scan Area (X3 and Y3) usin[...]

Scanning Custom Size Originals 117 6 How to Set Originals to Sc an Them by Custom Size This section ex plains how to pl ace origin als you want to scan at Custom Size. ❖ Original Orientation setting Under [ Original Orientation ] , select [] , [] , [] , or [] according to the orientat ion of you r origi nal. To dis play [ Original Orientation ] ,[...]

Various Scan Settings 118 6 Reference p.121 “Setting Original Ori entation” When Original Orientation is [] A TF012S[...]

Waiting for Additional Originals 119 6 Waiting for Additional Originals This sections explains about the stan dby mode for additional originals when you scan multiple pages as a single file. If you select [ Next Original Wait ] , the machine waits indefini tely for the next origi- nal. When you want to finish scanning origin als and start sending o[...]

Various Scan Settings 120 6 Adjusting Image Density This section ex plains how to adjust image density. To adjust image density, press [ W ] or [ V ] , at the left and right of [ Auto Density ] . These butto ns increase o r decrease the ima ge density in single incremen ts up to 7. Selecting [ Auto Density ] corrects scanning density to improve res[...]

Setting Original Orientation 121 6 Setting Original Orientation This section explains how to correctly di splay the top/bottom orient ation of scanned originals on a client computer scre en. A Press [ Orig. Orientation ] . B Press a key that indicates the same orientation as the original. C Press [ OK ] . To correctly display the top/bottom orie nt[...]

Various Scan Settings 122 6 Note ❒ You can make the original orientation setting only when the scan size is specified. ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to under- stand. Even if the actual shape of th e original is different, the combinati[...]

Scanning Multiple Pages into a Single File 123 6 Scanning Multiple Pages into a Single File You can scan multiple pages into a single f ile. Select the standby mode for additional originals from the follow ing: • Wait a specified length of time for next originals (Time limit set) • Wait indefinitely for next originals (No time limit set) Note ?[...]

Various Scan Settings 124 6 E To scan additional originals, place them within the specified time. Repeat this step until all originals are scanned. If you change settings while the machin e is waiting for additional originals, the countdown stops. If you place an or iginal, it is scanned, and the count- down for placing additional originals starts.[...]

Scanning Multiple Pages into a Single File 125 6 When a Time Limit Is Not Specif ied for Additional Original s A Specify the scan settings and orientation for your original. B Select [ Next Original Wait ] . For details about selecting [ Next Original Wait ] , see "Waiting for Additional Originals". C Make the necessary settings for sendi[...]

Various Scan Settings 126 6 Setting File Type and File Name This section explains the procedure for se tting file type, file name, and secu rity for PDF file s. Setting File Type This section e xplains the pro cedure for se tting the file type of a file you want to send. File types can be speci fied when sending files by e-mail or Scan to Fo lder, [...]

Setting File Type and File Name 127 6 B Select a file type. C Press [ OK ] . Note ❒ In some cases, even if [ Compression (Bla ck & White) ] is set to [ On ] in [ Scanner Features ] , the file size may be bigger than the one when [ Compression (Black & White) ] is set to [ Off ] . Setting File Name This section explain s the procedure for [...]

Various Scan Settings 128 6 A Press [ Send File Type / Name ] . B Press [ File Name ] . The soft keybo ard appears. C Enter a file name. D Press [ OK ] twice.[...]

Setting File Type and File Name 129 6 Changing the starting digit of file name serial numbers A single-page file is assigned a serial number after the file name. The star ting number of this serial number can be changed as follows: A Press [ Send File Type / Name ] . B Press [ Change ] to the right of the entry box. C Using the number keys, enter t[...]

Various Scan Settings 130 6 Security Settings to PDF Files This section ex plains security s ettings for PDF f iles. Use security settings to prevent unauthorized acce ss to PDF files. Important ❒ Security settings can be made for PDF files only . Encrypting PDF files Set a password to protect and encrypt a PDF file . On ly users who have the pas[...]

Setting File Type and File Name 131 6 F In [ Password ] , press [ Enter ] . G Enter a password, and then press [ OK ] . The password entered here will be required to open the PDF file. H Enter the password again, and then press [ OK ] . I In [ Encryption Level ] , select [ 40 bit ] or [ 128 bit ] . J Press [ OK ] twice. Note ❒ The Encryption Pass[...]

Various Scan Settings 132 6 Changing security permi ssions for PDF files Set a Master Password to restrict unauth orized printing , changing, copying, o r extracting of a PDF file's content. Only users who have the Ma ster Password can reset or change these restrictions. Important ❒ Encryption is poss ible only for scan fi les sent by e-mail[...]

Setting File Type and File Name 133 6 F In [ Password ] , press [ Enter ] . G Enter a password, and then press [ OK ] . Th e p a s s wo r d e n t er e d h e r e w i l l b e r e q u i re d t o c h an g e t h e s e c u r i ty s e t t in g s o f the PDF file. H Enter then password again, and then press [ OK ] . I Select the security permission setting[...]

Various Scan Settings 134 6 Programs You can register frequently used settings in the machine memory and recall them for future use. Note ❒ You can register up to 10 programs fo r the scanner mode. ❒ Programs are not delete d by turning the power off or by pressing the { Clear Modes } key unless the content is de leted or newl y registered. ❒[...]

Programs 135 6 D Select the number of the program in which you want to register the set- tings. Program numbers with m already have settings in them. E Enter the program name. F Press [ OK ] . The Program screen rea ppears. When th e settings are successfully registered, m appears on the left side of the registered program number and the pro- gram [...]

Various Scan Settings 136 6 Changing a Registered Program To change the settings registered to a program: A Press the { Program } key. B Press [ B Recall ] . C Press the number of the prog ram you want to change. D Change settings of the program. E Press the { Program } key. F Press the number of the program whos e settings you changed or the numbe[...]

Programs 137 6 Deleting a Program To delete a register ed program: A Press the { Program } key. B Press [ Delete ] . C Press the number of the prog ram you want to delete. D Press [ Yes ] . The program is deleted, and the init ial screen reappears a fter a moment. Changing the Registered Program Name To change the name of a registered program: A Pr[...]

Various Scan Settings 138 6 Registering Initial Valu es for Initial Display This section explains how to set defaul ts for the initial screen, which appears when the machine is turned on or when settings are cleare d or reset. The follo wing settin gs can be regi stered as defaults: Scan Settings, Original Ori- entation, File Type, Store File, Prev[...]

Scan Settings When Using as a Twain Scanner 139 6 Scan Settings When Using as a Twain Scanner This section explains how to specify orig inal orientation when you are using the machine as a TWAIN scanner. Setting Original Orientation When Using as a TWAIN Scanner To correctly display the top/bottom orientation of scanned originals on a client comput[...]

Various Scan Settings 140 6 Note ❒ Originals are normally rectangular ( ) or horizontally long ( ). However, the table above uses squares to make original orientation easier to under- stand. Even if the actual shape of th e original is different, the combination of original ori entation and the orient ation specified on the scanner driver does no[...]

141 7. Appendix The appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and Scan Size This section e xplains the r elationshi p between resolution and scan size. Resolution and scan size ar e inversel y related. The hi gher the resolution (dpi) i s set, the smaller the area [...]

Appendix 142 7 When Using the E-mail, Scan to Folder, Storing, or Network Delivery Function This section explains the relationship be tween resolution and scan size when us- ing the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ Double Letter, Legal, Letter, and A1 - A4 All combinations up to 600 dpi can be scanne d. ❖[...]

Relationship between Resolution and Scan Size 143 7 • : You can select [] , [] , [] , or [] as the pl acing orientation of the original. • : You can select [] or [] as the placing orient ation of the original. • Unmarked: You can o nly select [] as the placing orienting of the origi- nal. Note ❒ If the width is less than 36.0 inch, the orig[...]

Appendix 144 7 When Using as a TWAIN Scanner This section explains the relationship be tween resolution and scan size when us- ing the machine as a TWAIN scanner. The maximum resolution avai lable for sca nning is determ ined by the orig inal's horizontal measurement (width). For example, the width of an A0 × 2 original is 33.2 inch. Since th[...]

Software Supplied on CD-ROM 145 7 Software Supplied on CD-ROM This section ex plains the appl ic ations on the supplied CD-ROM. Auto-Run Program This section ex plains the aut o-run program. When the CD-ROM is inserted into a client computer running Windows 95/98/Me/2000/XP, Windows Serve r 2003, or Windows NT 4.0, the installer starts up automatic[...]

Appendix 146 7 DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applic ations that are installed with DeskTop- Binder Lite. DeskTopBinder is installed on the client computers to integrate and manage var- ious kinds of files such as scan files, files created with appli[...]

Software Supplied on CD-ROM 147 7 ❖ Software installed with DeskTopBinder Lite •A u t o D o c u m e n t L i n k Auto Document Link on the client comp uter moni tors in-t rays of the deliv- ery server periodically, retrieves files delivered to in-trays, and notifies the user of delive ry. • Function Palette Function Palette allows you to use D[...]

Appendix 148 7 Values of Various Set Items for Transmission/Storage/Delivery Function This section e xplains the valu es of va rious transmission/storage/delivery func- tion settings. Note ❒ Depending on the type or sett ings of the file or original, you may not be able to specify the destination or ent er the maximum number o f characters st ate[...]

Values of Various Set Items for Tr ansmission/Storage/D elivery Function 149 7 Scan to Folder The following table t ells you the maximum values of the Scan to Fo lder function settings. Simultaneous transmission The following table tells you the maximum values of settings for using the e- mail and Scan to Folder funct ions simultaneously. Item Maxi[...]

Appendix 150 7 Storage Function The following table tells you the maximum va lues of the storage function settings. Item Maximum value Comments Number of file name charac ters 64 alphanumeric charac- ters On the control panel, the first 16 characters are displayed. When viewing the stored files from a client computer using Desk- TopBinder, all the [...]

Values of Various Set Items for Tr ansmission/Storage/D elivery Function 151 7 Network Delivery Function The following table tells yo u the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line charac- ters 128 alphanumeric charac- ters This is the total number of char- acters selected[...]

Appendix 152 7 Specifications The following table tells you the specifications of the scanner. Scan method Original feed image scanning Scan speed • When using Network Delivery Scanner function: 150 dpi ⇒ 12.6"/sec 200 dpi ⇒ 9.4"/sec 300 dpi ⇒ 6.3"/sec 400 dpi ⇒ 4.7"/sec 600 dpi ⇒ 3.1"/sec • When using Network[...]

153 INDEX A Address book , 14 , 43 , 50 Advanced search , 22 , 25 , 31 , 50 Auto density , 120 Auto Detect , 110 Auto-run program , 145 B Bindery , 57 , 59 C CD-ROM , 145 Change , 79 file name , 81 password , 82 user name , 79 Confirmation displays , 6 check modes , 6 Preview , 7 Transmission File Status , 8 CSV file , 14 , 43 Custom Size , 108 , 1[...]

154 M Managing stored files , 78 , 79 , 81 , 82 Manual Entry e-mail address , 24 message , 35 path for the folder , 52 path of the NetWare server , 57 Mirror Image , 109 N NCP , 57 , 59 NDS , 57 , 59 NetWare , 41 , 57 , 59 Network deli very , 142 Next Original Wait , 119 Next Original Wait Setting , 119 , 12 3 Notice , 1 O Original orientation , 12[...]

155 Sending the URL , 37 Send setti ngs , 11 Serial numbe r , 129 Set Wait Time , 123 Simultaneous storage , 36 , 62 , 100 SmartDeviceMonitor for Admin , 14 , 43 SMB , 39 , 54 SMTP server , 13 Specifications , 15 2 Specifying e-mail message , 34 e-mail subject , 33 sender , 95 Specifying destinations delivery , 91 e-mail , 20 Scan to Folder , 48 Sp[...]

156 EN USA B286-6704[...]

Copyright © 2007[...]

Operating Instructions Scanner Reference EN USA B286-6704[...]