Toshiba 350/450 manuel d'utilisation

MUL TIFUNCTIONAL DIGIT AL SYSTEMS Network Fax Guide[...]

2 Network Fax Guide — SOFTWARE LICENSE AGREEMENT SOFTW ARE LICE NSE AGREEMENT INST ALLING OR OTHE R WISE USING THIS SOFTW ARE PRODUCT CONSTITUTES YOUR ACCEP T ANCE OF THE FOLLOWIN G TERMS AND CONDITIONS (UNLESS A SEP ARA TE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABL E SOFTW ARE IN WHICH CASE SUCH SEP A- RA TE LICENSE SHALL APPL Y). IF YOU D[...]

Network Fax Guide — SOFTWARE LICE NSE AGREEMENT 3 USE THE SOFTW ARE, EVEN IF TTEC OR ITS SUPPLIERS HA VE BEEN ADVISED OF THE POSSI- BILITY OF SUCH DAMAG ES, NOR FOR THIRD P AR TY CLAIMS. U.S. Government Restricted Rights The Software is provided with RE STRICTED RIGHTS. Use, duplication or disclosure by the U.S. Govern- ment is subject to restric[...]

4 Network Fax Guide — TRADEMARKS AND COPYRIGHT TRADEMARKS AND COPYRIGHT T ra demarks • The official name of W indows 98 is Mi crosoft W indows 98 Operating System . • The official name of W indows Me is Microsoft W indows Me Operating System. • The official name of W indows 2000 is Microsoft Wi ndows 2000 Operating System. • The official [...]

Network Fax Guide — Preface 5 Preface Thank you for purchasing e-STUDIO451 1 Seri es, e-STUDIO450 Series, or e-STUDIO280 Series Multifunctional Digital Systems. This Network Fax Guid e explains instructions on how to use the N/W -Fax driver and Address Book V iewer . Read this guide befor e operating the net- work fax features for the e-STUDIO451[...]

6 Network Fax Guide — T able of Contents T able of Content s SOFTWARE LICENSE AG REEMENT ............... ................. ................ ........... 2 TRADEMARKS AND COPYRIGH T ....... ................. ................ ................ ........ 4 Preface ............... ............. ................ ............. ................ ...........[...]

Network Fax Guide — T able of Conten ts 7 About Address Book Vi ewer Interface ........ .. .............. ............ .............. .............. .. 54 Using Commands ............. .............. ............................ ............ ...................... ........ 55 Menu Bar.......... .............. ........... .............. ...........[...]

8 Network Fax Guide — T able of Contents[...]

Network Fax Guide — 1. Overview 9 1. OVERVIEW[...]

10 Network Fax Guide — Features and Functions Features and Functions This equipment provides the netw ork fax feature, which simplif ies and facilitates your of fice facsimile needs that enables you to send fax or Internet fax di gital documents directly from your desktop. This equipment also includes an Address Book database, wher e you can stor[...]

Network Fax Guide — 2. Installing Client Software 1 1 2. INST ALLING CLIENT SOF TWARE[...]

12 Network Fax Guide — Installing Network Fax Soft ware Inst alling Network Fax Sof tware This chapter includes procedures for installing so ftware required to ena ble the fax printing and online address books for this equipment. It is recommended that you read these instructions in their entirety before beginni ng the installation process. Overv[...]

Network Fax Guide — Installing Network Fax Software 13 This section describes about in stalling the N/W -Fax driver and Address Book V iewer in the SMB environment. The N/W -Fax driver can be set up in the same connection as the printer driver such as Paral lel printi ng, USB printing, LPR printing, Pe er-to-Peer pr inting, IPP printing, and Nove[...]

14 Network Fax Guide — Installing Network Fax Soft ware 3. Click [Next]. • The Licens e Agreement screen is dis played. 4. Click [Y es]. • The Choose Destination Locat ion screen is displayed. 5. Click [Next]. • If you want to change the location where th e programs are inst alled, click [Browse]. In the dialog box appears, select the folde[...]

Network Fax Guide — Installing Network Fax Software 15 6. Check the sof tware that you want to inst all. TOSHIBA e-STUDIO N/W -Fax — check this to install the N/W-Fax driver . TOSHIBA e-STUDIO AddressBookViewer — check this to install the Address Book Viewer . SUPPLEMENTS: • In the components list, there are also “TOSHIBA e-STUDIO TWAIN D[...]

16 Network Fax Guide — Installing Network Fax Soft ware 9. Locate this equipment in your network, s elect the “print” queue, and click [OK]. • Returns you to the Sele ct Port dialog box. 10. Click [Next]. • The Select Program Folder screen is displayed. 11 . Click [Next]. • If you want to change the program folder , rename the folder na[...]

Network Fax Guide — Installing Network Fax Software 17 12. Click [Next]. • S tarts copying files and the Inst allShield Wizard Comple te screen is displayed when copying files are complete d. 13. Select “Y es, I want to view the Read Me file.” and cli ck [Fin- ish]. • The installation is completed. NOTE: • The Installer may ask you to r[...]

18 Network Fax Guide — Installing Network Fax Soft ware Searching the equipment automatically 1. Click [Discovery]. • The T opAccessDocMon Local Discovery dialog box ap pears. 1. Click [St art Discovery]. • It start s searching the equipment in th e network.[...]

Network Fax Guide — Installing Network Fax Software 19 SUPPLEMENT : • It searches the equip ment within the local subnet in your network. If the equi pment is located in the different subnet from yo ur comp uter , or you want to specify the IP address range to be searched, click [Adv an ce]. The Discovery Settings dialog box appears and you can[...]

20 Network Fax Guide — Installing Network Fax Soft ware 3. It automatically obt ains the n etwork queue in the “Network p ath or queue name” field. NOTE: • It automatically obtains the IP address of the equipment a nd the queue name speci- fied by an administrator , in the “Network path or queue name” field in the Genera l submenu page [...]

Network Fax Guide — Installing Network Fax Software 21 2. Click [Manual Selection]. • The Manual Selection dialog box appea rs. 3. Enter each item to specify the printer address an d click [OK]. IP Address — Enter the IP addr ess of the printer . IPX Address — Enter the IPX address of the printer . This is available only when the IPX/SPX pr[...]

22 Network Fax Guide — Installing Network Fax Soft ware 4. Select the equipment that yo u want to connect and click [OK]. 5. It automatically obt ain the ne twork queue in the “Network p ath or queue name” field. NOTE: • It automatically obtains the IP address of the equipment a nd the queue name speci- fied by an administrator , in the “[...]

Network Fax Guide — Installing Network Fax Software 23 Inst alling client sof tware from T opAccess 1. In T opAccess, click the In st all Sof tware link at the bottom of the screen. • The Install Client So f tware page opens. 2. Click the “Inst all Client2” link to download the inst aller file. 3. Download the inst aller file on your deskto[...]

24 Network Fax Guide — Installing Network Fax Soft ware  P .24 "When Installed Using the Installer"  P .28 "When Installed Using Add Printer Wizard" When Inst alled Using the Inst aller When the client so ftware was installed u sing the Installer in the Client2 CD-ROM or down- loaded from T opAccess, you ca n delete all [...]

Network Fax Guide — Installing Network Fax Software 25 2. Select “TOSHIBA e -STUDIO451 1 Series Client2”, “TOSHIBA e-STUDIO450 Series Client2”, or “T OSHIBA e-ST UDIO280 Series Client2” and click [Change/Rem ove]. • The InstallShield Wizard dialog bo x appears. 3. Select “Remove” and click [Ne xt]. • The Confirm Uninsta ll dia[...]

26 Network Fax Guide — Installing Network Fax Soft ware NOTE: • If you want to re-install the client software later , click [No] to remain the se tting files. Y ou can restore the da ta and settings when you re-install the clien t software. 6. Select “Y es, I want to rest art my computer now .” and click [Finish] to rest art your computer .[...]

Network Fax Guide — Installing Network Fax Software 27 2. Select “TOSHIBA e -STUDIO451 1 Series Client2”, “TOSHIBA e-STUDIO450 Series Client2”, or “T OSHIBA e-ST UDIO280 Series Client2” and click [Change/Remove]. • The InstallShield Wizard dialog bo x appears. 3. Select “Modify” and click [Next]. 4. Uncheck the component s that [...]

28 Network Fax Guide — Installing Network Fax Soft ware 5. Select “Y es, I want to rest art my computer now .” and click [Finish] to rest art your computer . When Inst alled Using Add Printer Wizard When only N/W -Fax driver is in stalled by Add Printer W izard, you can uninsta ll them by delet- ing the printer icons in the Printers fo lder .[...]

Network Fax Guide — Installing Network Fax Software 29 3. Display the Drivers t ab. Select the N/W -Fax driver and click [Remove]. • The confir mation dialo g box app ears. 4. Click [OK]. • The N/W-Fax driver is completely deleted.[...]

30 Network Fax Guide — Installing Network Fax Soft ware[...]

Network Fax Guide — 3 . Faxing from Client Comp uters 31 3. FAXING FROM CLIENT COMPUTERS[...]

32 Network Fax Guide — Faxing from Applications Faxing from Applications Y ou can use the N/W -Fax driver option to elec tronically fax and Internet Fax from your com- puter to one or more recipients. In addition, you can select fax properties, fax schedul e options, include fax cover sheets and edit sender information. NOTES: • Faxing hard-cop[...]

Network Fax Guide — Faxing from Applications 33 2. Select “TOSHIBA e -STUDIO Series Fax” and Click [Proper- ties]. • The properties dialog box ap pears. SUPPLEMENT : • The procedures for displayin g the properties dialog for the printer driver may be dif- ferent depending on an ap plication that you are using. See your application’s man[...]

34 Network Fax Guide — Faxing from Applications 4. Display the Cover Sheet t ab and specify the cover sh eet prop- erties if you want to send a document with a fax cover sheet.  P .42 "Setting up the Cover Sheet Properti es" 5. Display the Sender Information t ab and specify the sender information message if you want to appear the m [...]

Network Fax Guide — Faxing from Applications 35 SUPPLEMENT : • T o find the fax transmission instructions of that you ex pect for transmission result s, you can refer to the p rocedures in the foll owing section.  P .43 "Sending wi th Extended Fa x Functionality" Setting up the Send Properties In the Send tab of the N/W -Fax proper[...]

36 Network Fax Guide — Faxing from Applications • Ultra Fine (400 x 400 dpi) — Select this to send a document in Ultra Fine mode (400 x 400 dpi). 6) Dept. Code Enter 5-digit department code if required. When the department code is enabled on this equipment, you must enter the department code to send a fax. NOTE: • If you do not enter th e d[...]

Network Fax Guide — Faxing from Applications 37 Spec ifying recipient s from Address Book 1. Click [Select From Address Book] in the Send t ab. • The Address Book V iewer is launched. 2. Browse the address book category within the Address Book where desired recipient s are programed. Private Address Bo ok — This contains the contacts register[...]

38 Network Fax Guide — Faxing from Applications 3. Select the cont act you want to add as a recipient and click the [Fax] icon ( ) in the tool bar to add the fax n umber as a recipient, and click the [Mail] icon ( ) to add the e-mail address as a recipient. • Repeat until all required recipient s are selected. • When you select the fax number[...]

Network Fax Guide — Faxing from Applications 39 4. Af ter you selected all recipient s, right-click on a recipient name in the right p ane and select [Selection] in the menu dis- played. • The Destinations dialog box appea rs. SUPPLEMENT : • Y ou can also display the Destinatio ns dialog box by clicking the [Selection] icon ( ) in the tool ba[...]

40 Network Fax Guide — Faxing from Applications 7. The Address Book V iewer is closed and selected rec ipient s are added to the “T o” list. Entering a recipient manually 1. Click [New]. • The Direct Dial dialog bo x appears. 2. T o add an Internet Fax address as a recipient, select “Internet Fax Address” and enter the e-mail ad dress o[...]

Network Fax Guide — Faxing from Applications 41 3. T o add a fax number as a recipient, select “Fax Number” and enter the fax number in the right field. In addition, if you specify a Sub address, enter the Sub address in the “SUB” field, and security p asswo rd for the Sub address in the “PWD” field if required. NOTE: • Y ou can sen[...]

42 Network Fax Guide — Faxing from Applications Setting up the Cover Sheet Properties In the Cover Sheet tab of the N/W -Fax propertie s dialog box, you can specify the fax cover sheet to be sent. If you enable the cover sheet, the cover sheet is attached in the first page of the docu- ment and sent to the recipients. 1) Cover Sheet Select the c [...]

Network Fax Guide — Faxing from Applications 43 Setting up the Sender Information Properties In the Sender Information tab of the N/W -Fax properties dialog box, you can specify the sender information that appears on the c over sheet. This must be se t only when the “Sender Informa- tion” box in the Cover Sheet tab is checked. In the text fie[...]

44 Network Fax Guide — Faxing from Applications 2. Select the file format in the “File Format” drop down box. 3. Speci fy the other options to send a docume nt and click [OK]. 4. Click [Print] to send a document to this equipme nt. Delayed T ransmission When the delayed transmission is speci fied, the fax is sto red in the fax q ueue in this [...]

Network Fax Guide — Faxing from Applications 45 Sending with a Cover Sheet Y ou can choose to send a cover sheet with your fax transmission. The cover sheet is mer ged with the recipient “ T o” list data to create a fax c over sheet. Y ou can select what to include on the cover sheet such as sender or recipient information. Prep aring the cov[...]

46 Network Fax Guide — Faxing from Applications • If you check this, click the Sender Information t ab and enter the sender informati on in the text box. Y ou can ente r up to 500 charac- ters in the sender information text box. 6. If you want the recipient s information to appear on the cover sheet, check the “Recipient s Information” box [...]

Network Fax Guide — Managing Faxes 47 Managing Faxes Y ou can display manage the fax jobs using T opAccessDocMon and T opAccess.  P .47 "Managing Fax Jobs using T opAccessDocMon"  P .48 "Managing Fax Jobs using T opAccess" Managing Fax Jobs using T opAccessDocMon Users can use the T opAccessDocM on application’ s Fax t[...]

48 Network Fax Guide — Managing Faxes 3. Click the Fax t ab. • The fax jobs list is displayed. 4. If you want to delete a fax job, select a fax job in the list, click the [Document] menu and select [Ca ncel]. • The select ed job is deleted. Managing Fax Jobs using T opAccess Users can use T opAccess to display the fax jobs that are currently [...]

Network Fax Guide — Managing Faxes 49 3. If you want to delete a fax job, select a option box of the fax job in the list, and click [Delete]. • The selected fax job is deleted.[...]

50 Network Fax Guide — Managing Faxes[...]

Network Fax Guide — 4. Managing Address Book 51 4. MANAGING ADDRESS BOOK[...]

52 Network Fax Guide — Runnin g Address Book Viewer Running Address Book V iewer The Address Book V iewer allows you to manage the Address Book properties, manage address books and address book entries. Particularly , you can perform the following functions: • Create new contacts • Create Address Book groups • Modify contact information •[...]

Network Fax Guide — Running Address Boo k Viewer 53 Accessing the Address Book V iewer from the Print properties 1. In the Print dialog box in the applic ation, select the N/W -Fax driver for the printer and click [Properties]. • The N/W-Fa x properties dialog box appears. 2. Click [Select From Address Book] in the Send t ab. • The Address Bo[...]

54 Network Fax Guide — Runnin g Address Book Viewer Then the Destinations dialog box appears. • [Remove] — Click this to remove the se lected contacts from the destinations list. • [OK] — Click th is to add these conta cts as the dest inations. • [Cancel] — Click this to cancel the sel ection. • [Help] — Click this to display th e[...]

Network Fax Guide — Running Address Boo k Viewer 55 2) T oolbar Y ou can perform general functions quick ly by clicking a icon in the tool bar .  P .57 "T oolbar" 3) Browse Pane Y ou can expand or collapse to view/h ide Groups and Contact address book entries. The browse pane contains a tree st ructure for the following address books[...]

56 Network Fax Guide — Runnin g Address Book Viewer • Import -CSV File — Select this to import the addr ess book data that had been exported as CSV files from e-STUDIO451 1 Series, e-STUDI O450 Series, e-STUDIO280 Series, GL-1010 address book using the Address Book V iewer . Imported address book appears in the left pane as “Imported Addres[...]

Network Fax Guide — Running Address Boo k Viewer 57 4) T ools menu • LDAP Setting — Select this to co nfigure the LDAP service to obtain the LDAP addres s book from the LDAP server . • Device Setting — Select this to find the device to obtain th e public address book from this equipment. • Converting — Select this to run the Address B[...]

58 Network Fax Guide — Runnin g Address Book Viewer (Mail) — Click this to add the e-mail addresses of selected cont acts as destinations to be sent using the N/W -Fax driver . This icon is available only when accessing the Address Book V iewer from the N/W -Fax driver proper ties dialog box and selecting contacts. (Confirm Selection) — Click[...]

Network Fax Guide — Running Address Boo k Viewer 59 • Delete — Select this to delete contacts in the private address book. This command is avail- able only when selecting contac ts in the private address book. • Select - Fax Nu mber — Select this to add the fax numbers of sele cted contacts as d estina- tions to be sent using the N/W -Fax[...]

60 Network Fax Guide — Managing Address Book Managing Address Book Y ou can use the Address Book V iewer to manage the private address book, that you can add or edit the contacts and groups as you prefer . The pr ivate address book data is stored in your client computer , so that it can be used to manage th e contacts and groups for sending a fax[...]

Network Fax Guide — Managing Address Book 61 Managing the Public Address Book In order to access the public address book in e-STUDIO451 1 Series, e-STUDIO450 Series, e-STUDIO280 Series, and GL-1010 controller for the e-STUDIO35/45, you must con figure the connection to the device. Y ou can configure the connection by searching th e device in the [...]

62 Network Fax Guide — Managing Address Book 2. Click [St art Discovery] to begin the process. • It locates all the compatible devices in your network. SUPPLEMENTS: • Y ou can quit the process by clicking [S top Discovery]. • If the process conti nues for a long time, it is because th e too many network clients are in the network. In this c[...]

Network Fax Guide — Managing Address Book 63 Configuring Discovery Settings Y ou can configure th e discovery settings. 1) Devices Click the arrow button to display the pull dow n list and check the mode l name that you want to search. 2) Network - Enable IPX/SPX Search This is disabled because the Address B ook V iewer does not support the IPX/S[...]

64 Network Fax Guide — Managing Address Book — Configuring the Connection by Manual Selectio n Y ou can configure the c onnection by entering the IP or IP X ad dress of the device manually . Configuring the connection manuall y 1. Click the [T ools] menu and s elect [Device Setting]. • The T opAccessDocMon Local Discovery dialog box ap pears.[...]

Network Fax Guide — Managing Address Book 65 3. Enter each item to specify the printer address. IP Address — Enter the IP addr ess of the printer . IPX Address — This is disabled because the Addre ss Book Vie wer does not support the IPX/SPX connection. Name — Enter the printer name. Location — Enter the location of the printer . NOTE: ?[...]

66 Network Fax Guide — Managing Address Book — Downloading the Public Address Book Y ou can download the address book data in the equipment to the Address Book V iewer . Downloading the public address book dat a 1. Click the [File] menu, select [Download], and se lect the device name that you want to download the address book. 2. The Downloadin[...]

Network Fax Guide — Managing Address Book 67 Managing the Microsof t Outlook Address Book The Address Book V iewer automatical ly access to the Microsoft Outlook Express Address Book to obtain the address book data. Y ou use the MS Outlook address book to copy the contacts and groups to the private address bo ok.  P .79 "Copying Contacts [...]

68 Network Fax Guide — Managing Address Book 2. In the General t ab, enter the items as described below . Directory Server Address or IP — Enter the server name or IP address of a LDAP server . This Server requir es me to log on — Check this if the L DAP server requires the user name and password to log on. Account Name — Enter the user nam[...]

Network Fax Guide — Managing Address Book 69 Search - Maximum num ber of matches to return — Select maximum numbers for the search results. Search - Search Base — Enter the search root suffix. 4. Click [Add]. • The entered dir ectory service is adde d to the Directory Service list. 5. Repeat the procedure from S tep 2 to S tep 3 until all r[...]

70 Network Fax Guide — Managing Address Book 3. Display the Person t ab and enter sea rch text in the following fields that you require. Name — Enter the search characters or st ring to search by the contact name. Fax Number — Enter the search characters or string to search by the contact fax number . E-Mail — Enter the search characters or[...]

Network Fax Guide — Managing Address Book 71 • The selected cont acts are add ed to the LDAP Address Book. Searching cont act s by det ailed search conditions 1. Click the [Edit] menu and select [Find]. • The Find Cont act dialog box appears. 2. Select a registered directory service in th e “Dat a Source” drop down box. 3. Display the Det[...]

72 Network Fax Guide — Managing Address Book End with — Select this to search contac t s that end with t he search string. 5. Enter the search string in the next field to the “Co ndition of search string” drop down box. 6. Click [Add]. • S pecified search condition is added to the condition list. SUPPLEMENT : • If you want to clear ente[...]

Network Fax Guide — Managing Address Book 73 Importing and Exporti ng the Address Book The Export feature of the Address Book V iewer a llows you to create a CSV file or vCard file of your selected address book, and it can be importe d to other user ’ s Address Book V iewer . The Import/Export feature is useful when us ers want to share the add[...]

74 Network Fax Guide — Managing Address Book 2. Locate the folder where the CSV file or vCard file is stored , and select the file type (CSV or vCard) in the “Files of type” drop down box. Then select the file and click [Open]. 3. The address book dat a is importe d and “Import Address Book” is added in the lef t p ane. • If you have al[...]

Network Fax Guide — Managing Address Book 75 Exporting the address book as a CSV file or vCard File 1. Click the [File] menu and select [Export] and [CSV File ] or [vCard File]. • The Exporting dialog box appears. NOTE: • The [vCard File] command will appea r only when Mi crosoft Office XP is installed on your comput er . 2. Locate the folder[...]

76 Network Fax Guide — Managing Address Book Managing Cont act s Y ou can add contacts to the “Location/People” folder and each created groups in the Private Address Book. There are several ways to add the cont act to the container .  P .76 "Adding Contacts Manually"  P .79 "Copying Contacts from an Address Book" Als[...]

Network Fax Guide — Managing Address Book 77 2. Click the [File] menu and select [New Cont act]. • The New Conta ct dialog box appear s. 3. In the Personal t ab, enter items as described below . One T ouch ID — Select the one touch ID number for the contact (if desired). Prefix — Select the p refix for the cont act. First Name — Enter the[...]

78 Network Fax Guide — Managing Address Book Department — Enter the department name of th e contact. Y ou can enter up to 64 characters. Fax — Enter the 1st fax number of the cont act. Y ou can enter up to 128 charac- ters includes numbers and the follo wing symbols: +, -, [space], *, # T o add a 3 second pause to a fax telephone number, plac[...]

Network Fax Guide — Managing Address Book 79 • The contact is added to the list in the selected folder . — Copying Cont act s from an Address Book Y ou can also add contacts to the private address book and public a ddress book by copying con- tacts from another address book folder . Copying cont act s from a nother address book folder 1. Brow[...]

80 Network Fax Guide — Managing Address Book 4. Click the [Edit] menu and select [Paste]. • Copied cont acts are add ed to the list in the selected folder . — Displaying or Modifying Cont acts Propert ies Y ou can display the properties of contacts in any address book. Y ou can also edit the properties of contacts in the private address book.[...]

Network Fax Guide — Managing Address Book 81 The Properties dialog box contains the Personal tab, Sending Optio ns tab, and Security tab. SUPPLEMENT : • The tabs that will be displayed vary based on the type of the address b ook that the contact is chosen from. Personal T ab In the Personal tab, following item s are displayed: SUPPLEMENT : • [...]

82 Network Fax Guide — Managing Address Book Sending Options tab In the Sending Options tab, fo llowing items are displayed: SUPPLEMENT : • When displaying the prop erties of a contact in the private address book, you can modify the following settings: - Use Sub Address and sender information - Sub Address - Sender Identificati on • Use Devic[...]

Network Fax Guide — Managing Address Book 83 • Internet Fax Mode — Display whether the simple mode or full mode is used for the Inter- net Fax transmission. • Setting V alue — Display whether to use auto detect receiver capa bility or manual settings for the Interne t Fax transmissi on. When “Default ” is selected , it enable auto det[...]

84 Network Fax Guide — Managing Address Book 2. Click the [File] menu and select [Delete]. • The Confirmation Deletion dialog box appe ars. 3. Click [Y es]. • The selected cont acts are deleted. Managing Group s Y ou can add groups to the “Group” folder in the Private Address Book. Groups can be used for multiple transm ission.  P .84 [...]

Network Fax Guide — Managing Address Book 85 2. Click the [File] menu and select [New Group]. • The Group dialog box appears. 3. Enter a group name in the “Group Name” field. • The “Group ID” field displays the Group ID number automatically detected. 4. Click [OK]. • The group is created in th e selected “Group” folder . 5. Cont[...]

86 Network Fax Guide — Managing Address Book Modifying the group properties 1. Select the group that you want to display or modify the gro up properties in the “Group” folder either of the pri vate address book and public address book. 2. Click the [File] menu and select [Prop erties]. • The Group dialog box appears. 3. When you display the[...]

Network Fax Guide — Managing Address Book 87 Removing a group 1. Select the group that you want to delete in the “Group” folder of the private address book. 2. Click the [File] menu and select [Delete]. • The Confirm Deletion dialog bo x appears. 3. Click [Y es]. • The selected gr oup is deleted. Searching Cont act s In order to quickly l[...]

88 Network Fax Guide — Managing Address Book Searching cont act s by name, fax number , and e-mail address 1. Click the [Edit] menu and select [Find]. • The Find Cont act dialog box appears. 2. Select a address book to search cont acts in the “Dat a Source” drop down box. 3. Display the Person t ab and enter sea rch text in the following fi[...]

Network Fax Guide — Managing Address Book 89 NOTE: • Y ou must enter one of the fi eld to search contacts. It will search the contacts that contain the entered search strings. SUPPLEMENT : • If you want to clear entere d values, click [Clear All]. 4. Click [Search]. • It begins searching cont act s in the selected address book. When it comp[...]

90 Network Fax Guide — Managing Address Book 3. Display the Det ail Setting t ab and s elect a field to search in the “Field Select” drop down box. 4. Select how it searches cont acts in the “Condition of se arch string” drop down box. Contains — Select this to search cont acts that contain the search string. Is — Select this to searc[...]

Network Fax Guide — Managing Address Book 91 8. Click [Search]. • It begins searching cont act s in the selected address book. When it completes searching, found cont acts app ear in the list at the bottom of the dialog box. • If the Address Book V iewer is l aunched by clicking [Select From Address Book] in the N/W -Fax dr iver , you can add[...]

92 Network Fax Guide — Managing Address Book 4. Click [OK]. • The selected cont acts ar e added as recipient s for N/W-Fax. Converting the Address Book Dat a Using the Address Book Converter , users ca n convert the GL-1010 or GL-1020 address book file to the file that can be restored or imported to the e-STUDIO 451 1 Series , e-STUDIO450 Serie[...]

Network Fax Guide — Managing Address Book 93 Converting from an address book conv erter file 1. Click the [T ools] menu and s elect [Converting]. • The Converting AddressBook dialog bo x appears. 2. Click [Browse] at the next of the “Input file” field. 3. Locate the folder that cont ains the address book converter file (*.abc). Select “AB[...]

94 Network Fax Guide — Managing Address Book 4. Select the model name that the selecte d file is originally cre- ated from in the “Machine T ype” drop down box. 5. Click [Browse] at the next of the “Output File” field. 6. Locate the folder where you want to save a c onverted file. Select “TBF (Restore) (*.tbf)” in t he “Save as type[...]

Network Fax Guide — Managing Address Book 95 7. Click [Convert]. • It start s converting a file. 8. Click [OK]. • The file is converted and save d in the selected folder . SUPPLEMENT : • After you convert the file, you can re store or import the address book into the equi p- ment using the resto re or import function of the T opAccess. For [...]

96 Network Fax Guide — Managing Address Book 2. Click [Browse] at the next of the “Input file” field. 3. Locate the folder that cont a ins the CSV file. Select “CSV (Comma Sep arated V alues) (*.csv)” in the “File s of type” drop down box, select the file, and click [Op en]. 4. Select the model name that the selecte d file is original[...]

Network Fax Guide — Managing Address Book 97 6. Locate the folder where you want to save a c onverted file. Select “CSV (Comma Sep arated V alues) (*.csv)” in the “Save as type” drop down box, enter the file name in the “File name” field, and click [Save]. NOTE: • When you selected a CSV file for the input fi le, do not specify “T[...]

98 Network Fax Guide — Managing Address Book[...]

Network Fax Guide — 5. Appendix 99 5. APPENDIX[...]

100 Network Fax Guide — Cover Sheet Samples Cover Sheet Samples St andard Cover Page Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

Network Fax Guide — Cover Sheet Samples 101 Business Cover Page Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

102 Network Fax Guide — Cover Sheet Samples Professional Cover Page Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

Network Fax Guide — 6. INDEX 103 6. INDEX[...]

104 Network Fax Guide — INDEX INDEX A About TOSHIBA e-STUDIO Address Book .. 57 Account Name ....................... ........... .............. . 68 Add ... ............... .............. .............. ........... ......... 58 Add - Contact ................. .............. .............. ...... 58 Add - Group ................... .............. .[...]

Network Fax Guide — INDEX 105 INDEX LPR printing ............... .............. .............. ......... 13 M Manual Selection ........... .............. .............. ...... 64 MAPI Address Book .................... .............. ...... 66 Maximum nu mber of mat ches to r eturn ....... ... 69 Menu Ba r ......... .............. .............. .[...]

106 Network Fax Guide — INDEX INDEX TopAccess .......... ............ .............. .............. ...... 48 TopAccessDocMon ............... ........... .............. . 47 TopAccessDocMon Local Discovery ........ ...... 61 Transmission Type ................. ........... .............. . 82 U Uninstalli ng .............. .............. .........[...]

FC-351 1/451 1 DP-3520/4520 DP-2320/2820 OME030039C0[...]

2003 T OSHIBA TEC CORPORA TION All rights reserved 1-1, KANDA NISHIKI-CHO, CHIYODA-KU, TOKYO, 101-8442, JAP AN R03072038103-TTEC V er03 2004-09 MUL TIFUNCTIONAL DIGIT AL SYSTEMS Network F AX Guide[...]