Toshiba GD-1220 manuel d'utilisation

MUL TIFUNCTIONAL DIGIT AL SYSTEMS Operator's Manual for Facsimile Function GD-1220[...]

[...]

NOTICE TO USERS 1 NOTICE TO USERS For U.S.A. only W ARNING FCC Notice: Part 15 This terminal has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to p rovide reasonable protec- tion against harmful interference when the equipment is operated in a co mmercia[...]

2 NOTICE TO USERS The T elep hone Consumer Protection Act of 1991 makes it unlawful for any person to use a com- puter or other electronic device, including Fax machines, to send any message unless such message clearly contains in a margin at the t op or bottom of each transmitted page or on the first page of the transmission, the date and time it [...]

NOTICE TO USERS 3 AV I S : L ’etiquette d’lndustrie Can ada identifie le maréri el homologué. Cette étiquette certifie que le matériel est conforme aux normes de protection, d’exploitation et de sécurité des réseaux de télécommunications, comme le pr escrivent les documents concernant les exigences techniques relatives au maté riel [...]

4 NOTICE TO USERS “This equipment is not ca pable, under all operat ing conditions, of correct operation at the higher speeds for which it is designa ted. T elecom will ac cept no responsibility should d ifficulties arise in such circumstances.” “This equipment should not be used any circumstances which may constitute a nuisance to other T el[...]

NOTICE TO USERS 5 W arning: This is a Class A product. In a domestic environment this product may cause radio interference in which case the user ma y be required to take adequate measures. Working environment From EMC (Electromagnetic Compatibility) point of vi ew , the operation of this product is being restricted in following environments: y Med[...]

6 Prefac e Preface Thank you for purchasing the T oshiba fax unit GD-1220. This Operator ’s Manual describes th e following: y How to use the Fax functions y How to perform a Fax communication y How to inspect this equipment and perform its maintenance y How to remedy Fax co mmunication problems Before using this equipment, thoroughl y read and u[...]

Features of the GD-1220 7 Features of the GD-1220 y Super G3 High-S peed Communication High-speed communication in th e Super G3 mode is enabled. * “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V .34, which is a new high-speed modem standard. y High-speed scanning L T -R (A4-R)-size originals are scanned in[...]

8 Features of the GD-1220[...]

CONTENTS 9 CONTENTS NOTICE TO US ERS ........... ............. ................ ................ ............. ................ .. 1 Preface ............ ................ ............. ................ ............. ................ ............. ........ 6 Features of the GD-1220 ............... ................ ................ ................ .[...]

10 CONTENTS Relationship between Original and P aper ............ ............. ................ ...... 62 When Both the Re duction Print and Di scard Print are set to ON ............ 66 Checking and Canceling the Communications .............. ................ ......... 68 Checking the Communications during Transmission ........... ................[...]

CONTENTS 11 Chapter 5 ENTERING & SETTING ITEMS Overview of Menu Operation ........ ................ ................ ................ ........... 156 Navigating Menu Operatio n ..... ................ ................ ............. ................ . 156 Character Entry .............. ............. ................ ................ .............[...]

12 CONTENTS[...]

Disclaimer Notice 13 Disclaimer Notice The following noti ce sets out the exclusions a nd limitations of liability of TOSHIBA TEC CORPO- RA TION (including its employees, agents and sub-co ntractors) to any purchas er or user (‘User ’) of the e-STUDIO165/205, includi ng its accessorie s, opti ons and bundled software (‘Product’). 1. The exc[...]

14 General Precautions General Precautions When power failure occurs y In the event of a power failure, neith er facsimile nor telephone functions of the unit are avail- able. y In the event a power failure occurs (or the power to the unit has been disco nnected), func- tions and unit operati on will not be possible. Any document data stored in mem[...]

1. BEFORE USING F AX This section describes each component of this equipment a nd each button o n the control panel. Description of Each Component ........................................................ ................... 16 Front / Right side ............. .............. .............. .............. .............. .............. .............. [...]

1 BEFORE USING F AX 16 Description of Each Component Description of Each Component Front / Right side 1. Platen Cover (optiona l) 7. Paper size indicator 2. Reversing Automatic D ocument Feeder (optional) / Automati c Document Feede r (optional) 8. Paper Feed Pedestal (optional) 3. Operator's Manu al pocket (Back sid e) 9. Drawer Module (o pti[...]

Description of Each Component 17 Lef t side / Inner side 1. Original g lass 7. AC-IN terminal 2. Control p anel 8. USB terminal (4-pin) 3. External Keyb oard (optiona l) 9. Receiving tra y 4. T oner cartridge 10. Scanning area 5. Power switch 1 1 . Original scale 6. Paper exit sto pper 12. Plat en sheet 12 11 10 9 8 7 6 5 1 2 3 4[...]

1 BEFORE USING F AX 18 Description of Each Component Control Panel Control Panel 1. [ENERGY SA VER] button Use this to let the equipment enter in to the en ergy saving mode when the equipme nt is not used.Receiving a Fax document or pre ssing this button again rele ases the energy saving mode. 2. [INTERRUPT] button Use this to interrupt the copy jo[...]

Description of Each Component 19 6. Selecting button A/B/C Use them to select it ems or operation in each co py menu. Ite ms or operation correspon ding to each button appears at the lower section of the LCD scre en. * This button is not used in the Fax mode. 7. LCD screen Use this to check each menu and error messages displayed on it. 8. F A X com[...]

1 BEFORE USING F AX 20 Description of Each Component 20. [CANCEL] button Use this to cancel the current setting and return to the previous menu. 21. [ENTER] button Use this to determine items or operation selected in each menu. 22. / / / (UP/DOWN/LEF T/RIGHT) buttons Use them to select items you want to set in each menu. T he selected item is highl[...]

Description of Each Component 21 External Keyboard (optional) 1. Flip Panel (  P .21 “Flip Panel”) 2. [RESOLUTION] button Use this key to change the scanning resolution. 3. [SPEED DIAL] button Use to accessing Abbreviated , Alphabet, or Group di aling telephone directories. 4. [REDIAL/P AUSE] button Jobs (max. 100 telep hone numbers), which [...]

1 BEFORE USING F AX 22 Description of Each Component Function keys 1. CHAIN DIAL COMM (  P .84 “Chain Dial Comm unication”) Used to dial a remote party using Chain Dialing. 2. CHARGE CODE (  P .101 “PIN ma sk”) Allows entry of a charge code at the time of dialing or during Abbreviated Dial an d One T ouch D ial programming. 3. DELA YE[...]

Description of Each Component 23 12. POLLING (  P .140 “Polling reservation”) Designates pollin g communication. 13. SUB ADDRESS COMM (  P .96 “T ransmission with sub-address”) Adds sub-address digits to the remote Fax number for routing or security . 14. JOB ST A TUS (  P .68 “Checking and Cancelin g the Communications”) Used [...]

1 BEFORE USING F AX 24 Description of Each Component Message LCD Screen When you press the [F AX] button on the control pa nel, the screen shown below is displayed. In this screen, information such as the option curr e ntly selected and residual memo ry is displayed. Y ou can designate the desired mode screen (copy , fa x or scan) as the defa ult b[...]

2. BASIC FUNCTIONS This section describes the basic functions such as how to transmit or receive a Fax document. Sending a Fax....................................................... ...................................................27 T ransmission Mode ....................... .............. .............. .............. .............. ...........[...]

Canceling T ransmissions .............. ........ .............. .............. ........... .............. .............. ........... .... ..... ..... 71 Canceling Reserved Memory T ransmi ssions .................... .............. .............. ........... .............. ........... 73[...]

Sending a Fax 27 Sending a Fax T ransmission Mode y Memory T r ansmission The original is scanned into memory and auto matically starts to be sent once a connection has been made. Using this mo de, you can send t he same origi nal to 2 or more remote Faxes (multi-address transmission). y Direct T ransmission The remote Fax is dialed immediately , a[...]

2 BASIC FUNCTIONS 28 Sending a Fax y Batch T ransm ission The system will automatically send 2 or more reserved jobs to one remote Fax at a time. This function can reduce the commu nication cost by sending multipl e originals to the same destination at one time. This operation is automatical ly applied when more than one original is sent to one rem[...]

Sending a Fax 29 y Polling T ransmission Y ou can store originals in memory , and wait for a reque st from a remote Fax to send the orig- inals. When the req uest arrives, the orig inals are automaticall y sent to the remote Fax that sent the request. The remote Fax can receive orig inals at any convenient time. Y ou can also inhibit remote Faxes w[...]

2 BASIC FUNCTIONS 30 Preparation for Tran smission Prep aration for T ransmission Switching to the Fax Mode When the use of the equipm ent is managed under the dep artment management When the use of the equipment is managed un der the department management, each user needs to enter a department code. * For details, see the Operator's Manual fo[...]

About Originals 31 About Originals Original size/Original scanning range Original size The following table shows the size and thickness of origi nals that can be transmitted via this sys- tem. Original scanning area The complete area of the originals described abo ve (other than B5, B4, and COMP) is scanned. However , some remote F AXes cannot prin[...]

2 BASIC FUNCTIONS 32 About Originals Setting Originals When setting orig inals on the glass Originals are sent in the o rder they are p laced on the original glass in both memory TX and direct TX modes. In direct TX mode, only one page can be sent at a time. Do not place heavy objects (8.8 lb./4 kg or more ) on the origina l glass and do not press [...]

About Originals 33 3 Lower the Platen Cover (optional), Automatic Document Feeder (optional), or Reversing Automatic Document Fe eder (optional) slowly . When setting highl y transparent originals su ch as overhead transparencies or tracing paper , place a blank sheet of paper over the original, of which size is the same as the original or larger .[...]

2 BASIC FUNCTIONS 34 About Originals Precautions for usin g the Automatic Document Feeder (optional) or Reversing Au tomatic Document Feeder (optional) Do not use the following types of originals as the y tend to be misfeed o r become damaged: Also, the following originals sho uld be handled carefully: (1) Badly wrinkled or folded originals. In par[...]

About Originals 35 When using the Automatic Do cument Feeder (optional) or Reversing Automatic Do cument Feeder (optional) When the originals are placed on the Automatic Document Feeder (optional ) or Reversing Auto- matic Document Feeder (optional), the uppermo st page is the first to be scanned and sent. 1 Af ter aligning the edges of originals, [...]

2 BASIC FUNCTIONS 36 Setting the Transmission Conditions Setting the T ransmission Cond itions Setting the T ransmission Conditions Resolution Set the resolution before you scan the origin al to be sent. The default setting is "ST ANDARD". T o change th e default setting from "ST ANDARD" to "FINE" or "UL TRA FINE&[...]

Setting the Transmission Conditions 37 Original mode Set the origi nal mode befo re you scan the origi nal to be sent. The default settin g is "TEXT". "TEXT" mode is suitable when sending text or iginals. "PHOTO" mode is suitable when sending photo originals. "TEXT/PHOTO" mode is suitable w hen sending origin[...]

2 BASIC FUNCTIONS 38 Setting the Transmission Conditions Exposure Set the image density according to the contrast of the original to be se nt. In the automatic exposure mode, th e equ ipment automatically judges the contrast of the orig inal, and selects the ideal contrast. In the manual exposure mode, you can adju st the contrast manually with 7 v[...]

Setting the Transmission Conditions 39 Setting the Scanning Co nditions for Each Page When you want to send multi-page originals by placing them on the original glass, you can change the following scann ing conditions for each page: y Resolution y Original mode y Exposure This function is convenient for ne wspapers and books can be placed on the or[...]

2 BASIC FUNCTIONS 40 Setting the Transmission Conditions 7 Select the desired resolu- tion using the or button and press the [ENTER] button. y T o cancel the setting, press the [CANCEL] button before you press the [ENTER] button. 8 Select the desired original mode and exposure. y Original mode:  P. 3 7 y Expos ure:  P. 3 8 9 Select “COMPLET[...]

Specifying the Remote Fax 41 Specifying the Remote Fax Keypad Dialing (Direct Entry with Digit al Keys) Y ou can dial the telephone number of the remote Fax directly using the digital keys. 1 Press the [F AX] button on the control p anel. 2 Place the original(s) and set the transmission condi- tions. y P .32 “When setting originals on the glas[...]

2 BASIC FUNCTIONS 42 Specifying the Remote Fax 4 Press the [ST ART] button on the control p anel. When setting originals on the glass y When you want to send multi- page originals with the current scanning conditions unchang ed, place the next orig inal on the glass, and select “1. SCAN NEXT ORIGINAL” on “BUILD F AX JOB” screen, then press [...]

Specifying the Remote Fax 43 When you are dialing to an out side line via a PBX, there may be a pause before the con- nection is ma de, causing a transmission error . T o avoi d this error , press the [REDIAL/ P AUSE] button after the number that des ignates an outside line to enter a pause. This automatically enters a thre e-second paus e before t[...]

2 BASIC FUNCTIONS 44 Specifying the Remote Fax 3 Press the desired One T ouch key ([01] to [7 5]). When setting originals on the glass The One T o uch key number and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD F AX JOB” screen appears. y When you want to send multi- page originals with the current scan[...]

Specifying the Remote Fax 45 One T ou ch key (01 to 50) One T ouch key (51 to 75) y If a One T ouch key is not pro- grammed, the message "Num- ber not listed" is displayed for 2 seconds, and the display returns to the previous status screen. y The screen on the right may appear when the equipme nt has failed to detect the original size. I[...]

2 BASIC FUNCTIONS 46 Specifying the Remote Fax Abbreviated Dialing Y ou can dial the remote Fax using an abbreviated dial number from 1 to 999. y It is required to register the a bbreviated dial numbers beforehand. (  P .161 “Abbreviated Dial Numbers”) y Y ou can confirm the abbreviated di al numbers already registered. (  P .234 “Abbre[...]

Specifying the Remote Fax 47 5 Enter the abbreviated dial number (1 to 999) assigned to the desired remote Fax and press the [ENTER] or [ST ART] button. When setting originals on the glass The abbreviated dial nu mber and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD F AX JOB” screen appears. y When you [...]

2 BASIC FUNCTIONS 48 Specifying the Remote Fax Alphabet Dialing This method allows you to select the remote Fax usi ng an alphabetic index sea rch of the loca- tion IDs programmed into One T ouch (up to 75 lo cations), Abbreviated Number Dialing (up to 300 locations) and Group Dialing (up to 50 groups) directories. y It is required to register the [...]

Specifying the Remote Fax 49 5 Enter the search characters using the keyboard on the Flip Panel or the digit al keys on the control p anel and press the [ENTER] but- ton. 6 Select the desired remote Fax using the or button and press the [ENTER] or [ST ART] button. When setting originals on the glass The dial number and the name of the remote party [...]

2 BASIC FUNCTIONS 50 Specifying the Remote Fax Group Dialing Y ou can send a document to multiple remote parties in a single operation. This is referred as Group Dialing. y It is required to register the Gr oup Dialing numbers beforehan d. (  P .170 “Group Number Dialing”) y Y ou can confirm the Group Dialing numbers already registered. ( ?[...]

Specifying the Remote Fax 51 5 Enter the Group Dialing number (1 to 1999) assigned to the desired remote p arty and pres s the [ENTER] or [ST ART] button. When setting originals on the glass The Group Dialing number and the name of the remote party appear on the LCD display for about 2 seconds, and “BUILD F AX JOB” screen appears. y When you wa[...]

2 BASIC FUNCTIONS 52 Specifying the Remote Fax Memory T ransmission The original is scanned into memory and automatic ally starts to be sent once a connection has been made. y The default setting is memory TX, however you can set direct TX as the default, T o change the default setting from memo ry TX to direct TX, see  P .184 “Memory transmis[...]

Specifying the Remote Fax 53 - Documents can no longer be added to memory if it becomes full mi dway during scan- ning. In this case, reduce the number of orig inals you are sending, or try sending in the direct transmission mode. y "Send after Scan" function to transmit originals after scanning all of them is also available. y For scan d[...]

2 BASIC FUNCTIONS 54 Specifying the Remote Fax y If the original cannot be sent because the remote F AX is busy , the remote F AX is automatically redialed. Default value s for the redial intervals and the redial count are different depending on country/region. (  P .58 “Redialing”) For redial interval and counters, you c an set the desired [...]

Specifying the Remote Fax 55 5 When you hear the answer tone (short high-pitc hed tone) through the built-in speaker indicating the connecti on has been made with the remote Fax, press the [ST ART] button. When you hear the other party's voice answering the call before pressing the [ST AR T] button, pick up the handset of the external telephon[...]

2 BASIC FUNCTIONS 56 Specifying the Remote Fax Off-hook T ransmission (Ext ernal T elephone Dialing) This mode is available by picking up the hands et of the external telephone to dial. Wh en the other party receives the call as a telephone call, you can talk with him/her . y This operation is available when the fax communication lamp is OFF . y An[...]

Specifying the Remote Fax 57 5 When you hear the answer tone (short high-pitc hed tone) through the handset indicating the connection has been made with the remote Fax, press the [ST ART] button. y Only one-page document can be sent when scanning original on the glass. y When placing A5 size original, select "1. A4". y When placi ng A5-R [...]

2 BASIC FUNCTIONS 58 Specifying the Remote Fax Redialing When the line of the remote party is busy , the equipment will automatica lly redial the remote party up to the set number of time s with intervals of the set length. y If the line of the remote party is still busy even af ter the automatic redialing operation is per- formed, the communicatio[...]

Receiving a Fax 59 Receiving a Fax Reception Mode There are 2 reception modes: y Automatic Reception Faxes are automatically receiv ed during the incomi ng calls. - T o change the Rin g Delay (number of rings before the equipment answers the incomin g calls), see  P .59 “Setting of the automatic reception mode”. The line is designated for us[...]

2 BASIC FUNCTIONS 60 Receiving a Fax 6 Press the [F AX] button to return to the basic screen for the Fax function. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” 2 Select “03. F AX SETUP” using the or button and p[...]

Receiving a Fax 61 Manual Reception Set this mode when the Fax is connected to a line also used for voice tel ephone calls. y When a document for polling transmission is re gistered on a remote party , the equipment can automati cally receive the document even if "Manual Reception" has been set. y Confirm the reception mo de on the Functi[...]

2 BASIC FUNCTIONS 62 Receiving a Fax Receiving a fax manually 1 When the bell rings, pick up the handset of the external telephone. y If the incoming call is a telephone call , start talking with the othe r party . 2 If you hear a tone (Fax signal), press the [F AX] button and the [ST ART] button. 4 Replace the handset of the external telephone. Ev[...]

Receiving a Fax 63 Setting RX printing during default setup The received d ata are printed on paper which fits the in coming original size. y When the incoming original is shorter or the same length as the paper printing area, it is printed in the original size. y When the incoming original is larger than the p aper printing area, it is printed acc[...]

2 BASIC FUNCTIONS 64 Receiving a Fax Paper priority when there is no same size p aper When RX reduction prin ting and discard printing are set to "ON", paper is selected acco rding to the following priority: y Paper of the same size and same orientation as the received original y Paper of the same size but with a differ ent orient ation t[...]

Receiving a Fax 65 European size Size of Original being Received Priority A3 B4 A4 A4 A5 B5 A3 B4 B5 A4 A4 A4 A5 B5 A3 A3 B4 FOLIO B4 FOLIO B5 B4 A3 B5 B4 A3 A4 A4 A4 FOLIO 1. 2. 3. 4. 5. 6. 7. 8. FOLIO B4 FOLIO A3 B4 Reduced to 84% A4 Reduced to 70% A4 Reduced to 70% FOLIO Reduced to 71% B5 Reduced to 60% B5 Reduced to 60% A5 Reduced to 48% A4 Red[...]

2 BASIC FUNCTIONS 66 Receiving a Fax When Both the Reduction Print and Discard Print are set to ON y When originals a re up to 10 mm larger than the printing area; the part of the originals that exceeds the paper printing area (shaded area below) is disca rded. y When originals are at least 10 mm la rger than the printing area; If the original can [...]

Receiving a Fax 67 y If the original cannot fit on a single shee t of paper , it is printed on 2 sheets of paper .[...]

2 BASIC FUNCTIONS 68 Checking and Cancelin g the Communica tions Checking and Cancelin g the Communications Checking the Communicatio ns during T ransmission Y ou can check the communication status on the L CD screen while the fax communication lamp is blinking. 1 Press the [F AX] button on the control p anel. 2 Press the key . y Screen to check th[...]

Checking and Canceling the Communica tions 69 Checking the T ransmissio n Result s Completion tone and message di splayed on the LCD for the direct transmission mode y When the transmission is normally completed : Returns to the basic screen. (Completion tone does not sound.) y When the transmission error occurs: Error tone sounds for approx. 4 sec[...]

2 BASIC FUNCTIONS 70 Checking and Cancelin g the Communica tions Checking the transmission result s by printing the transmission report Each time the transmission is completed, the tr ansmission report is printed out.Y ou can select the report output timing from "AL WA YS", "ON ERROR" or "NOT PRINT OUT". (  P .209 ?[...]

Checking and Canceling the Communica tions 71 Canceling T ransmissions Y ou can cancel a transmission job on the LCD screen. Also, you can cancel a transmission job reserved in memory on the LCD screen. Canceling Memory T ransmissions (during transmission) 1 Press the [F AX] button on the control p anel. 2 Press the key . y The last three jobs are [...]

2 BASIC FUNCTIONS 72 Checking and Cancelin g the Communica tions Canceling Direct T ransmission 1 Press the [CLEAR/STOP] button. 2 Select "1. YES" using the or button and press the [ENTER] button. y T o cancel the job cancella tion, select "2. NO". y Returns to the basic screen. CANCEL THIS JOB? 1.YES 2.NO 79664979796 Job cancel[...]

Checking and Canceling the Communica tions 73 Canceling Reserved Memory T ran smissions 1 Press the [F AX] button on the control p anel. 2 Press the key . y The last three jobs are di splayed on the screen. y When there is no reserved job, the message shown o n the right is displayed and returns to the basic screen. 3 Select the desired job to be c[...]

2 BASIC FUNCTIONS 74 Checking and Cancelin g the Communica tions[...]

3. ADV ANCED FUNCTIONS This section describes the advanced functions which you can utilize when transmitting a document. Communication Options ..................................................................... ................... 76 Communication Option Setting .......... ...... ........... .............. .............. .............. ..........[...]

3 ADV ANCED FUNCT IONS 76 Communication Options Communication Options When transmitting a document, you can set t he various co mmunication options.These commu- nication options set before you transmit a document is effective for only one transmission. Communication Option Setting Select able communication options ECM (Error Correction Mode) is an [...]

Communication Options 77 How to set the communication options 1 Press the [F AX] button on the control p anel. SECURITY TX, ECM, LINE MONITOR 2 Place the original(s) and perform the transmission op eration. P AGE NUMBER 2 Press the butto n. y Screen to select the communica- tion options appears. 3 Select the desired commu- nication option using the[...]

3 ADV ANCED FUNCT IONS 78 Communication Options MENU LIST 1 Menu list is printed out, which shows the function keys used in the Fax opera- tion and the communica- tion options. y While p rinting i s being per- formed, or when print error occurs, the screen on the right appears for about 2 se conds and returns to the basic screen. MENU LIST Not allo[...]

Sending Two-sided Originals 79 Sending T wo-sided Originals Y ou can scan and send two-sided originals usi ng the Reversing Automatic Document Feeder (optional). When L T/A4 size originals are pla ced on the Reversing Automa tic Document Feeder When L T/A4 size originals are placed on the Reversing Automatic Docume nt Feeder , the origi- nal direct[...]

3 ADV ANCED FUNCT IONS 80 Sending Two-sided Originals 7 Specify the remote Fax. y Keypad Dialing (Direct Entry w ith Digital Keys):  P. 4 1 y One T ou ch Key Dialing:  P. 4 3 y Abbreviated Dialing:  P. 4 6 y Alphabet Diali ng:  P. 4 8 y Group Dialing:  P. 5 0 8 Press the [ST ART] button. 6 Select “2. ON” using the or button and p[...]

Batch Transmission 81 Batch T ransmission Function Batch T ransmission The system will automatically send 2 or more reserved jobs to one remote Fax at a time. This function can reduce the communication cost by sendi ng multiple originals to the same destina- tion at one time. This operation is automatically applie d when more than one original is s[...]

3 ADV ANCED FUNCT IONS 82 Function Keys Function Keys Frequently used functi ons are assigned to the keys located on the left side of the control panel. These keys allow direct access to frequently used function settings and operations. Description of 22 function keys Function Keys: Open the fl ip panel and press the desired key . These keys are on[...]

Function Keys 83 RECOVERY TX Used to transmit a Fax without placing an original again when the Fax was not transmitted after the s pecified number of redial. (  P. 9 3 “Recovery transmission”) SEND AFTE R SCAN Used to select whether the dialing st arts while the equipment is scanning the documents or after the equipment has scanned all docu [...]

3 ADV ANCED FUNCT IONS 84 Function Keys Chain Dial Communication This function is used when you want to combi ne several numbers to select the several remote Fax machines. For exampl e, long distance carrie rs and specialized access lines. Y ou can com- bine sets of numbers (Abbreviated Dialing, Alphabet Dialing, One T ouch Dialing, and Keypad Dial[...]

Function Keys 85 Delayed transmission (Time designation) This function is used when you want to transmit a Fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to transmit a Fax to a country/region which has a time difference. y Y ou can use the following dialing metho ds: Keypa[...]

3 ADV ANCED FUNCT IONS 86 Function Keys 3 Enter the time (hours/min- utes) and day (DD) using the digit al keys and press the [ENTER] button. y T o correc t the entered value, highlight the character using the button and enter the correct value. y T o switch "AM" to "PM" or vice versa, highlight the value usi ng the button and p[...]

Function Keys 87 Direct transmission The remote Fax is dialed immedi ately , and the original wil l be sent as it is being scanned. This mode is useful if you want to confi rm connection to the remote Fax or when you wan t to send an urgent Fax document. Originals are n ot stored in memory , and you can on ly specify one remote Fax at a time. y Y o[...]

3 ADV ANCED FUNCT IONS 88 Function Keys Low speed transmission If communication errors frequently occur while transmitting documen ts due to bad phone lines, we recommend you to select a lower transmission speed to enable quality transmission s. y Y ou can use the following dialing metho ds: Keypad Dialing (Direct Entry with Digital Keys):  P . [...]

Function Keys 89 Cover sheet registration This function enables the attachment of a cover sheet to the document being tra nsmitted. The following informati on can be included in the cover sheet. <Example> FACSIMILE MESSAGE JAN-15-2006 *** RE-TRANSMISSION *** T O : ABCDEFGHIJKLMNOPQRST (ABC ) FAX NUMBER : 12345678901234567890123456789012345678[...]

3 ADV ANCED FUNCT IONS 90 Function Keys Att aching cove r sheet y Cover sheet registration (  P .186 “Cover sheet”) y Confirm that thi s function is active on the Function List. (  P .237 “F unction list”) y Y ou can use the following dialing metho ds: Keypad Dialing (Direct Entry with Digital Keys):  P . 41 “Keypad Dialing (Dire[...]

Function Keys 91 6 Place the original(s) and perform the transmission op eration. y T o cancel this functi on, press the [FUNCTION CLEAR] button to return to the basic screen. y If you leave the equipment for ab out 45 seco nds, it automatically returns to the basic screen. T ransmission with a cover shee t attached c an be used in memory transmiss[...]

3 ADV ANCED FUNCT IONS 92 Function Keys Priority transmission Priority T ransmission allows you to perform a transmission before any other reserved transmis- sion job (including redial standby). y Y ou can use the following dialing metho ds: Keypad Dialing (Direct Entry with Digital Keys):  P . 41 “Keypad Dialing (Direct Entry with Digital Key[...]

Function Keys 93 Recovery transmission Recovery T ransmission allows you to retransmit a document after failing the initially specified number of redial attempts. y Confirm that the recovery transmission fu nction is active on the Functi on List. (  P .237 “Function list”) y Recovery transmission setting (  P .188 “Recovery transmission[...]

3 ADV ANCED FUNCT IONS 94 Function Keys Fax number specified by Abbrevi ated Dialing, On e T ouch Dial ing, Alphabet Dialing and Group Dialing canno t be changed to another . 6 The job is sent. 4 Confirm the det ailed infor- mation of the job and press the [ENTER] button. y Pressing the [C AN CEL] button returns to the preceding screen. 5 If you wa[...]

Function Keys 95 Canceling recovery trans mission 1 Press the [F AX] button on the control p anel. 2 Press the key . y Screen to select a job appears. y If any job has not been retained in memory , the LCD screen returns to the basic screen after displaying the screen o n the right for about 2 seconds. 3 Select a job to cancel using the or button a[...]

3 ADV ANCED FUNCT IONS 96 Function Keys Y ou can select the retaining time for a job which failed to transmit in the range of 1 hour to 24 hours. (  P .188 “Recovery transmission”) T ransmission with su b-address This function attaches the sub-address when th e remote F ax you are communicati ng with needs a sub-address.When you send docu me[...]

Function Keys 97 6 Place the original(s) and perform the transmission op eration. 3 Select the desired informa- tion using the or button and press the [ENTER] button. [1. COMPLETE]: Finalizes sub-address entry . → go to the basic screen. [2.SUB]: Enters sub-address information. → go to step 4. [3.SEP]: Enters SEP information. → go to step 4. [...]

3 ADV ANCED FUNCT IONS 98 Function Keys Secure reception There are occasions when you may wish to secure access to incoming do cuments. Secure RX allows you to receive documents to memory un til a security code is entered. This ensures that only users with the correct security code may retrieve documents. In addition, the Secure RX can be setup to [...]

Function Keys 99 Canceling secure r eception (manual canc ellation) 5 Document s stored in memory a re printed out and the screen returns to the basic screen. 1 Press the [F AX] button on the control p anel. 2 Press the key . y "SECURE RX" screen appears. y If the secure RX setting is set to OFF , th e screen returns to the basic screen a[...]

3 ADV ANCED FUNCT IONS 100 Function Keys Send af ter scan When the default setting for the send after scan func tion is set to “OFF”, this operation allows you to use the send after scan mode for a single transmission. Once that transmission is com- plete, the default status is regained. This function is selected, every page of the document is [...]

Function Ke ys 101 PIN mask Some telephone PBX (Private Branch Exchange ) systems can track and monito r all outgoing calls made by an equipment. T his is done by en tering a PIN code after dialing the destination facsimile number . This equipment facilitates the telephone PBX system by ma sking the PIN entered with a “$” on both the LCD and TX[...]

3 ADV ANCED FUNCT IONS 102 Function Keys 3 Enter the remote F AX num- ber using the digit al keys on the control p anel. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Each press of th is key deletes the values that yo[...]

Function Ke ys 103 6 Press the [ST ART] button on the control p anel. y The remote Fax is dialed imme- diately and communication is ini- tiated . y The screen on the right may appear when the equipme nt has failed to detect the original size. In this case, re-place the origi- nal, or select the original size using the or button and press the [ENTER[...]

3 ADV ANCED FUNCT IONS 104 Function Keys[...]

4. SYSTEM FUNCTIONS This section describes the system functions which yo u can utilize such as multi-address tran smission and mailbox communication. Multi-address T ransmission (Broadcasting) ......................................................106 T ypes of Multi-address Transmission ............ .............. ................. .............. .[...]

4 SYSTEM FUNCTIONS 106 Multi-addr ess Tr ansmission ( Broadcasting ) Multi-address T ransmis sion (Broadcasting) T ypes of Multi-addr ess T ransmissi on The multi-addre ss transmission function all ows you to send the same document to 2 or more remote Faxes in a single operation. This elimin ates the need of placing the original and th en dialing t[...]

Multi-address Tr ansmission (Broadca sting) 107 4 Specify the remote Faxes. y Keypad Dialing (Direct Entry w ith Digital Keys):  P. 4 1 y One T ou ch Key Dialing:  P. 4 3 y Abbreviated Dialing:  P. 4 6 y Alphabet Diali ng:  P. 4 8 y Group Dialing:  P. 5 0 5 T o add a remote Fax, se lect “NEXT DESTINA TION” using the or button and[...]

4 SYSTEM FUNCTIONS 108 Multi-address Tr ansmission ( Broadcasting ) 3. Select "1. YES" using the or button and press the [ENTER] but- ton. y T o cancel the removal, select "2. NO". T o modify a location regis tered 1. Select "REVIEW LIST" using the or button and press the [ENTER] button. 2. Select a location that you w[...]

Multi-address Tr ansmission (Broadca sting) 109 7 T ransmission st art s. y T o cancel the reserved transmission (  P .73 “Canceling Reserved Memory Trans- missions”) y T o confi rm the result of transmissio n, print out the transmission journa l (  P .216 “T ransmission/Reception journal”) or multi-ad dress transmission report (  [...]

4 SYSTEM FUNCTIONS 110 Multi-address Tr ansmission ( Broadcasting ) y T o cancel the reserved transmission (  P .73 “Canceling Reserved Memory Trans- missions”) y T o confi rm the result of transmissio n, print out the transmission journa l (  P .216 “T ransmission/Reception journal”) or multi-ad dress transmission report (  P .223[...]

Mailbox Communication 111 Mailbox Communication T ypes of Mailbox This function is used to communica te between Fa x machin es compatible with a mailbox function (ITU-T compatible). The owners of these Fax mach ines can input or retrieve the data of origi nals in the mailbox. There are 3 types of mailbox; confidenti al ma ilbox, bulletin board mail[...]

4 SYSTEM FUNCTIONS 112 Mailbox Communication Mailbox communication condition y Sending and storage of documents to a mailbox hub an d retrieval of documents from a mai l- box hub is possible only with an ITU-T complia nt facsimile. Only ITU-T compliant facsimiles can be used as Open Mailbox hubs. This equipment with mailbox hub functions. y Numeric[...]

Mailbox Communication 113 5 Select the mailbox type using the or button and press the [ENTER] but- ton. [1. CONFIDENTIAL]: Allows a one time document retrieval from the mailbox. [2. BULLETIN BOARD]: Allows multiple document retrievals from the mailbox. [3. RELA Y]: Not used in this operation. (  P .1 15 “Setting up relay ma ilbox”) 6 Enter a[...]

4 SYSTEM FUNCTIONS 114 Mailbox Communication y If you selected the Confidential Bo x in S t ep 5, a password must be used if the docu- ment is to be retrieved. The remote Fax wi ll require its operator to enter this password before being able to retrieve the document. y If you selected the Bulletin Board Box in S tep 5, assigning a password will re[...]

Mailbox Communication 115 Setting up relay mailbox Using relay mailbox, all ITU-T compliant Faxes c an be received or transmit documents to and from this equipment. y Confirm the registere d contents on the Mailbox/Relay Box List. (  P .230 “Mailbox/Relay box list”) 9 Select “1. COMPLETE” using the or button to complete the setting and p[...]

4 SYSTEM FUNCTIONS 116 Mailbox Communication 6 Enter a mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Each press of th is key delet[...]

Mailbox Communication 117 7 T o set a p assword, select “1. YES” using the or button and press the [ENTER] button. y When a password is not required, select "2 . NO". → go to step 9. 8 Enter the p assword (up to 20 digit s) with the digit a l keys and press the [ENTER] button. y If you make a mistake, press one of the following keys[...]

4 SYSTEM FUNCTIONS 118 Mailbox Communication When the relay end terminal specified has been already registered: Since the screen on the right ap pears, select the de sired item usin g the or button and press the [ENTER] but- ton. [1. DELETE]: T o delete the relay end termina l specified. → go to step 7. [2. RET AIN]: T o register the relay end te[...]

Mailbox Communication 119 Deleting mailbox How to delete a mailbox no lo nger needed i s explained here. 1 Press the [F AX] button on the control p anel. 2 Press the key . y "MAILBOX" screen appears. 3 Select “4. MAILBOX SETUP” using the or button and press the [ENTER] button. 4 Select “3. MAILBOX DELETE” using the or button and p[...]

4 SYSTEM FUNCTIONS 120 Mailbox Communication 5 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Each press of th is[...]

Mailbox Communication 121 6 Enter the p assword with the digit al keys, if the p ass- word has been set on the mailbox, and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Each press of th is k[...]

4 SYSTEM FUNCTIONS 122 Mailbox Communication Sending dat a in confidential / bulletin board mailbox (remote hub) How to send a document data into a confidenti al mailbox or a bulletin board mailbox on the remote hub unit is explained here. A maximum of single-page 999 documents can be st ored in one co nfidential/bulletin board mai l- box. (However[...]

Mailbox Communication 123 5 Select “2. TX TO MAILBOX” using the or button and press the [ENTER] but- ton. 6 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of t[...]

4 SYSTEM FUNCTIONS 124 Mailbox Communication 7 Enter the p assword with the digit al keys, if the p ass- word has been set to the bulletin board, and press the [ENTER] button. y T o input the data into the confi- dential mailbox, it is not required to enter a password. y If you make a mistake, press one of the following keys to correct the mistake.[...]

Mailbox Communication 125 Reserving dat a in confidential / bulletin board mailbox (local hub) How to reserve a document data into a confidential mailbox or a bulletin board mailb ox on the local hub unit is explained here. 1 Press the [F AX] button on the control p anel. 2 Place the original(s) and set the transmission condi- tions. y P .32 “[...]

4 SYSTEM FUNCTIONS 126 Mailbox Communication 6 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Each press of th is[...]

Mailbox Communication 127 8 Reserving the document st arts. 7 Enter the p assword with the digit al keys, if the p ass- word has been set on the bulletin board, and press the [ENTER] button. y T o input the data into the confi- dential mailbox, it is not required to enter a password. y If you make a mistake, press one of the following keys to corre[...]

4 SYSTEM FUNCTIONS 128 Mailbox Communication Retrieving (Polling) a document fr om a confidential / bulletin board mailbox (remote hub) How to retrieve a documen t from a confiden tial box or bulletin board box in a remote hu b unit is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the key . y "MAILBOX" screen ap[...]

Mailbox Communication 129 5 Select the desired mailbox type using the or button and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Each press of th is key deletes the values that you are enter[...]

4 SYSTEM FUNCTIONS 130 Mailbox Communication 6 Enter the p assword with the digit al keys, if the p ass- word has been set on the confidential box, and press the [ENTER] button. y T o retrie ve the data from th e bul- letin board box, it is not required to enter a password. y If you make a mistake, press one of the following keys to correct the mis[...]

Mailbox Communication 131 Printing a document from a co nfidential / bulletin board mailbox (local hub) How to retrieve a document from a confidential box or bull etin board box in a local hub uni t is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the key . y "MAILBOX" screen appears. 3 Select the desired mailbo[...]

4 SYSTEM FUNCTIONS 132 Mailbox Communication 5 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Each press of th is[...]

Mailbox Communication 133 6 Enter the p assword with the digit al keys, if the p ass- word has been set on the confidential box, and press the [ENTER] button. y T o retrie ve the data from th e bul- letin board box, it is not required to enter a password. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] [...]

4 SYSTEM FUNCTIONS 134 Mailbox Communication Canceling documents in a co nfidential / bulletin board mailbox (local hub) How to cancel documents stored in confidential box or bulletin board box in a local hub unit is explained here. 1 Press the [F AX] button on the control p anel. 2 Press the key . y "MAILBOX" screen appears. 3 Select the[...]

Mailbox Communication 135 5 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Each press of th is key deletes the va[...]

4 SYSTEM FUNCTIONS 136 Mailbox Communication 6 Enter the p assword with the digit al keys, if the p ass- word has been set on the mailbox, and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Ea[...]

Mailbox Communication 137 Relay Mailbox 1 Press the [F AX] button on the control p anel. 2 Place the original(s) and set the transmission condi- tions. y P .32 “When setting originals on the glass” y P .35 “When using the Auto- matic Docu ment Feeder (optional) or Reversing Auto- matic Docu ment Feeder (optional)” y P .36 “Settin[...]

4 SYSTEM FUNCTIONS 138 Mailbox Communication 5 Enter the desired mailbox number (up to 20 digit s) with the digit al keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Each press of th is[...]

Mailbox Communication 139 7 Enter the p assword (up to 20 digit s) with the digit a l keys and press the [ENTER] button. y If you make a mistake, press one of the following keys to correct the mistake. [CLEAR/STOP] key: Pressing this ke y clears all of the values that you entered. [BACKSP ACE] key: Each press of th is key deletes the values that yo[...]

4 SYSTEM FUNCTIONS 140 Polling Communications Polling Communications T ypes of Polling Communications “Polling communications” is a function for recei ving originals from a remote facsimile that has been called by the receiving facsimile. Polling communications allows th e receiver F AX to retrieve documents whenever they are needed at the expe[...]

Polling Communications 141 4 Select “2. POLLING RESERVE” using the or button and press the [ENTER] button. 5 Select “1. POLLING” using the or button and press the [ENTER] button. T o register a se curity cod e 1. Select "2. SECURITY" using the or button and press the [ENTER] button. 2. Enter a security code (u p to 4 digits) and p[...]

4 SYSTEM FUNCTIONS 142 Polling Communications 2. Enter a telephone numbe r on the remote Fax (20 digits) and press the [ENTER] button. y If you make a mistake, press one of the following ke ys to correct the mistake. [CLEAR/STOP] key: Pressing this key clears all of the values that you entered. [BACKSP ACE] key: Each press of this key deletes the v[...]

Polling Communications 143 y Polling document data is stored in memory . Therefore, after the data is stored in memory , the residua l memory does not become 100% even when no job exists in memory . y T o delete the polling document data, press the key . (  P . 73 “Canceling Reserved Memory T ransmissions”) 7 Scanning the polling docu- ment [...]

4 SYSTEM FUNCTIONS 144 Polling Communications Public fax mailbox Document data stored in this box can be retrie ved by several F AXes. The data are not deleted even if they are retrieved. 1 Press the [F AX] button on the control p anel. 2 Place the original(s) and set the transmission condi- tions. y P .32 “When setting originals on the glass?[...]

Polling Communications 145 y Document data is stored in memory . Therefo re, after the data is stored i n memory , the residual memory does not become 100% even whe n no job exists in memory . y T o delete the docu ment data, press the key . (  P .73 “Canceling Reserved Memory Transmissions”) Individual polling reception This function retrie[...]

4 SYSTEM FUNCTIONS 146 Polling Communications 1 Press the [F AX] button on the control p anel. 2 Press the key . y "POLLING" screen appears. 3 Select “1. POLLING” using the or button and press the [ENTER] button. 4 When the security code is used, select “1. YES” using the or button and press the [ENTER] button. y When not used , s[...]

Polling Communications 147 Multi-polling reception In a Multi Polling o peration, the documents are retrieved from multiple remote F AXes using pre- programmed groups, One T ouch Keys, Abb rev iated Dial, or from the Dial Keypad. Up to 475 destinations can be assigne d to a mult i-polling reception. Up to 100 desti nations can be assigned when the [...]

4 SYSTEM FUNCTIONS 148 Polling Communications 6 Press the key . y "MUL TI GROUP" screen appears. 7 Specify the remote Fax. y Keypad Dialing (Direct Entry with Digital Keys):  P. 4 1 y One T ou ch Key Dialing:  P. 4 3 y Abbreviated Dialing:  P. 4 6 y Alphabet Diali ng:  P. 4 8 y Group Dialing:  P. 5 0 8 T o add a remote Fax,[...]

Polling Communications 149 T o remove a location regist ered 1. Select "REVIEW LIST" using the or button and press the [ENTER] button. 2. Select a location that you want to remove using the or button and press the button. 3. Select "1. YES" using the or button and press the [ENTER] but- ton. y T o cancel the removal, select &quo[...]

4 SYSTEM FUNCTIONS 150 Polling Communications Continuous polling This section describe s the procedure to pol l the same remote F AX(es) on a regular schedule. Continuous Polling o perations can be progra mme d for specific time intervals on the days selected. 3. Modify the selected locati on. y Keypad Dialing (Direct Entry with Digital Keys):  [...]

Polling Communications 151 3 Select “3. PROG . CONT . POLL.” using the or button and press the [ENTER] button. When this function has been already set, the screen on the right appears. T o clear the setting, select "1. CLEAR CURRENT SETTINGS" using the or button and press the [ENTER] button and select "1. YES" using the or b[...]

4 SYSTEM FUNCTIONS 152 Polling Communications 7 Select a day-of-week to end polling RX using the or button and press the [ENTER] button. y Since the end time is automati- cally specified by entering the start time and the duration, you specify only the day-of-week in this step. 8 Select “4. DURA TION” using the or button and press the [ENTER] b[...]

Polling Communications 153 T o set a security code, 1. Select "6. SECURITY" using the or button and press the [ENTER] button. 2. Enter a 4-digit secu rity code using the digital keys and press the [ENTER] key . - T o correct the entere d security code, highlight the code using the button and enter the correct code. 12 Select “7. ENTER T[...]

4 SYSTEM FUNCTIONS 154 Department Management/Account Code Dep artment Management/Account Code Description of Function Dep artment management Department code operation is used to mo nitor t he equipment activity whe n shared between mul- tiple users or workgroups. This feature is espec ially useful when billing departments based on machine usage. Fo[...]

5. ENTERING & SETTING ITEMS This section describes how to register dial numbers and change the default settings for the Fax functions. Overview of Menu Operation ...............................................................................156 Navigatin g Menu Operat io n .......... .............. .............. ........... .............. ....[...]

5 ENTERING & SETTING ITEMS 156 Overview of Menu Operation Overview of Menu Operation Navigating Menu Operation T o navigate each menu, select th e desired item using the or butto n. When you select the desired item, press the [ENTER] button to move to sub-menu. How to select each menu As described above, to sel ect the desired menu, hig hlight [...]

Character Entry 157 Character Entry The Character Entry screen is for entering char acters when you are setting and entering items. Y ou ca n enter the follo wing: Alphabet characters, numbers and symbols. Buttons and Keys used for Character Entry [ENTER] button: Press th is button to fix all entered characters. [CLEAR/STOP] button: Press this butt[...]

5 ENTERING & SETTING ITEMS 158 Character Entry Special character t able The Character T abl e lists special characters th at can be entered wh en programmi ng this equip- ment. The table lists the alpha keys in the lef t column and the characters that correspond to each key in the right column. T o enter the sp ecial characters entry mode, pres[...]

Character Entry 159 Entering & Correcting Characters Entering characters Example: T o enter "Chi cago" Correcting characters entered Example: T o correct "CHICADO" to "CHICAGO" 1 Press the [c] key while pressing the [SHIFT] key . 2 Press the [H], [I], [C], [A], [G] and [O] keys and press the [ENTER] key . 1 Press t[...]

5 ENTERING & SETTING ITEMS 160 Character Entry 7 Press the [INSERT] key to exit the inse rt mode and press the [ENTER] button. 6 Press the [G] key while pressing the [SHIFT] key . CHICAGO[...]

Entering the Remote Fa x Numb er 161 Entering the Remote Fax Number Abbreviated Dial Numbers This facsimile can store up to 300 facsi mile numbers (up to 128-digit long) and associated 20- character location ID names. This information is sto red into Abbreviated Dial Numbers labeled from 001 to 999. Registering 2nd TEL number allows you to automati[...]

5 ENTERING & SETTING ITEMS 162 Entering the Remo te Fax Number When the en tered number ha s been already registered, 1. The screen on the right appears fo r about 2 seconds. 2. Select the desired item usi ng the or button and press the [ENTER] button. [1.DELETE]: T o delete the abbreviated number speci- fied. → go to step 4. [2.MODIFY]: T o [...]

Entering the Remote Fa x Numb er 163 8 Enter TEL number (up to 128 digit s) with the digit a l keys and press the [ENTER] button. y When you dial to an outside line via a PBX, there may be a pause before the connection is made, causing a tran smission error . T o avoid this error , press the [MON- ITOR/P AUSE] button after the number that designate[...]

5 ENTERING & SETTING ITEMS 164 Entering the Remo te Fax Number T o set communicat ion options 1. Select "5. COMM OPTIONS" using the or button and press the [ENTER] button. 2. Select "2. ON" using the or button and press the [ENTER] but- ton. y When you do n ot specify any option, select "1. OFF". y The screen to se[...]

Entering the Remote Fa x Numb er 165 12 Press the [FUNCTION CLEAR] button to return to the basic screen. One T ouch Key Dial Numbers Up to 75 One T ouch key dial numbers can be r egistered. Registering 2nd TEL number allows you to automatically transfer a Fax to the number when 1st TEL number resulted in redialing- over . y Confirm the registere d [...]

5 ENTERING & SETTING ITEMS 166 Entering the Remo te Fax Number Entering one touch key dial numbers 1 Press the [F AX] button on the control p anel. 2 Press the key . y "TEL LIST ENTRY" screen appears. 3 Select “3. ONE TOUCH NUMBERS” using the or button and press the [ENTER] button. y The screen to register One T ouch key appears. [...]

Entering the Remote Fa x Numb er 167 5 Select “2. NAME” using the or button and press the [ENTER] button. y The screen to ente r name o f a remote Fax app ears. 6 Enter name of a remote Fax (up to 20 characters) and press the [ENTER] button. y Character Entry (  P .157 “Character Entry”) 7 Select “3. TEL NUMBER” using the or button a[...]

5 ENTERING & SETTING ITEMS 168 Entering the Remo te Fax Number T o set 2nd TEL number 1. Select "4. 2nd TEL NUMBER" using the or button and press the [ENTER] button. y The screen to enter 2nd TEL number appears. 2. Enter 2ndTEL number (up to 128 dig- its) with the digital keys and press the [ENTER] button. y Registering 2nd TEL number[...]

Entering the Remote Fa x Numb er 169 11 Press the [FUNCTION CLEAR] button to return to the basic screen. 9 Select “1. COMPLETE” using the or button and press the [ENTER] but- ton. y If "NAME" or "TEL NUMBER" has not been registered, the screen on the right appears for about 2 seconds w ith the alarm buzzer and returns to the[...]

5 ENTERING & SETTING ITEMS 170 Entering the Remo te Fax Number Group Number Dialing Y ou can send a document to multiple remote parties in a single opera tion. This is ref erred to as Group Dialing or Multi-address Transmission. y Each group can contain any combination of the 300 Abbrevia ted and/or 75 One T ouch dial locations and ca n be assi[...]

Entering the Remote Fa x Numb er 171 When the en tered number ha s been already registered, 1. The screen on the right appears fo r about 2 seconds. 2. Select the desired item using the or button and press the [ENTER] button. [1.DELETE]: T o delete the existing group nu mber → go to step 4. [2.MODIFY]: T o modify the existing group nu mber → go[...]

5 ENTERING & SETTING ITEMS 172 Entering the Remo te Fax Number 8 Specify the remote loca- tion (Abbreviated Number or One T ouch Key) which is added to a group. y Using an abbreviated number: Enter the desired number and press the [ENTER] button. y Using One T ouch key: Press the desired key . y If the abbreviated number or One T ouch key speci[...]

Entering the Remote Fa x Numb er 173 T o delete remote location from a group 1. Select "2. REVIEW LIST" using the or button and press the [ENTER] button. 2. Select the remote location you want to delete using the or but- ton and press the button. 3. Select "1. YES" using the or button and press the [ENTER] bu tton. y T o cancel [...]

5 ENTERING & SETTING ITEMS 174 Entering the Remo te Fax Number 14 Press the [FUNCTION CLEAR] button to return to the basic screen. 10 When all the remote loca- tions are entered, select “3. COMPLETE” using the or button and press the [ENTER] button. 11 Select “1. COMPLETE” using the or button and press the [ENTER] but- ton. 12 Press the[...]

Default Settings for Fax Functions 175 Default Settings for Fax Functions Description of Fax Functions When you send an original without changing th e original conditions and transmission mode set- tings, the original is sent with the d efault setting va lues. Confirm the default setting valu es on the Function List. (  P .23 7 “Function list?[...]

5 ENTERING & SETTING ITEMS 176 Default Settings for Fax Func tions Reception interval This function insures, there wi ll be a period of time set aside for recei ving incoming Faxes during periods of heavy outgoing transmissi on activity . Af ter every fourth consecut ive transmission, this equipment will wait 0 to 15 minutes to allowing in -com[...]

Default Settings for Fax Functions 177 ECM ECM (Error Correction Mode) is an in ternationally -recognized error correction system. It enables error free communicatio ns by autom atically res ending any portion of the document affected by phone line noise or distortion. 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press t[...]

5 ENTERING & SETTING ITEMS 178 Default Settings for Fax Func tions Document mode This setting determines the default setting whenev er a document is set in the equipment for transmission. Manual settings (if selected for a particular document) will take precedence over default settings. 1 Press the [USER FUNC- TIONS] button and select “01. DE[...]

Default Settings for Fax Functions 179 7 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” Dial type There are two types of dialing modes: MF (Multi- frequency)[...]

5 ENTERING & SETTING ITEMS 180 Default Settings for Fax Func tions 6 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” 2 Select “03. F AX SETUP” using t[...]

Default Settings for Fax Functions 181 Redial mode If the remote Fax that you called is busy , the equipment will automatically redial th e number up to the number of attempts set by this procedure . (Default is different for each country/regio n.) If desired, you may change these redial settings. 1 Press the [USER FUNC- TIONS] button and select ?[...]

5 ENTERING & SETTING ITEMS 182 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” T o set the default value for the red[...]

Default Settings for Fax Functions 183 Reception mode There are two types of reception modes: Auto matic Reception and Ma nual Reception y Y ou can confirm the reception mode on the Function List. (  P .237 “Function list”) 1 Press the [USER FUNC- TIONS] button and select “01. DEF AUL T SETTINGS” then press the [ENTER] button. y "DE[...]

5 ENTERING & SETTING ITEMS 184 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” Memory transmission Memory transmissi[...]

Default Settings for Fax Functions 185 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” Security TX This function allows transmissions onl y when the number [...]

5 ENTERING & SETTING ITEMS 186 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” Cover sheet This function enables the[...]

Default Settings for Fax Functions 187 4 Select the desired function using the or button and press the [ENTER] but- ton. [1.OFF]: Disables the cover sheet function. → go to step 6. [2.ON]: Attaches the cover sheet without image. → go to step 6. [3.ON (COVER IMAGE)]: Attaches the cover sheet with image. → go to step 5. * Default: [1.OFF] 5 Pla[...]

5 ENTERING & SETTING ITEMS 188 Default Settings for Fax Func tions 6 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” y The cover sheet original should be [...]

Default Settings for Fax Functions 189 6 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” 2 Select “03. F AX SETUP” using the or button and press the [ENTE[...]

5 ENTERING & SETTING ITEMS 190 Default Settings for Fax Func tions TTI (T ransmit T erminal ID) print T o properly iden tify the sender of your documents, this equipment prints a transmission header (TTI) on the recording paper of the remote Fax. The information included in the TTI are: y Date and S tart T ime The date and start time when this [...]

Default Settings for Fax Functions 191 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” Since the transmitting station information is printed on the TTI, it [...]

5 ENTERING & SETTING ITEMS 192 Default Settings for Fax Func tions 6 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” Account code This feature provide s v[...]

Default Settings for Fax Functions 193 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” Sep arator p a ge A Separator Page is a sheet automatically inse rted[...]

5 ENTERING & SETTING ITEMS 194 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” 1 Press the [USER FUNC- TIONS] button[...]

Default Settings for Fax Functions 195 Secure reception There are occasions when you may wish to secure access to incoming do cuments. Secure RX allows you to receive documents to memory un til a security code is entered. This ensures that only users with the correct security code may retrieve documents. In addition, the Secure RX can be setup to a[...]

5 ENTERING & SETTING ITEMS 196 Default Settings for Fax Func tions 2. Enter a security co de (4 digit s) with the digital keys and press the [ENTER] button. y Do not forget the security code you entered. y If the security code has been already registered, the screen on the right appears. y T o change the current security code, register ne w sec[...]

Default Settings for Fax Functions 197 5. Highlight the input areas using the or button and enter the start time then press the [ENTER] button. y T o switch "AM" to "PM" or vice versa, highlight the value u sing the button and press the or button. (Default time format is 12 hour time system. T o change th e time format to 24 hou[...]

5 ENTERING & SETTING ITEMS 198 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” Memory reception When the equipment b[...]

Default Settings for Fax Functions 199 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” Reduction printing This function allows the redu ction of the recei v[...]

5 ENTERING & SETTING ITEMS 200 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” For the relationship betwe en the rec[...]

Default Settings for Fax Functions 201 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” For the relationship betwe en the received or iginal and the output p[...]

5 ENTERING & SETTING ITEMS 202 Default Settings for Fax Func tions Privileged reception This function prevents the equipment from rece iving documents from unknown parties. T rans- missions to this equipment are only possible whe n the sending Fax’s terminal identification or telephone number match those assigned to t he Abbreviated Dial Numb[...]

Default Settings for Fax Functions 203 RTI (Remote T erminal ID) Print T o clearl y identify the time, date, and page count of your Fax receptions, this equipment is a ble to print a Reception Footer (RTI) on received documents. e.g.) RTI information is print ed on the footer area. 1 Press the [USER FUNC- TIONS] button and select “01. DEF AUL T S[...]

5 ENTERING & SETTING ITEMS 204 Default Settings for Fax Func tions 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” 3 Select “21. RTI” using the or b[...]

Registering the Terminal ID 205 Registering the T erminal ID Description of the T erminal ID If you register the ID name in advance, you ca n print sender informatio n on the leading edge of originals that are transmitted and receiver info rmation on the trailing edge of originals that are received. y ID name: (max. 40 characters) y Printing of Int[...]

5 ENTERING & SETTING ITEMS 206 Registering the Terminal ID 7 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” 8 Confirm the terminal ID information you reg[...]

Default Settings for List & Report Output 207 Default Settings for List & Report Output T ypes of List s & Reports T ransmission/Reception journal setting There are two types of Journals available. Both the Transmission Journal (TX Journal) and Reception Journal (RX Journal) list the 150 most re cent transactions. Journals can be printe[...]

5 ENTERING & SETTING ITEMS 208 Default Settings for List & Report Output 5 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” When [01.MANUAL OUTPUT] is [...]

Default Settings for List & Report Output 209 Communication report setting Communication Report allows you to print a re port after every transmission. Reports can be printed automatically or manually . When printing automatically , yo u can designate to p rint a report for every transmission or only whe n an error has occurred during the trans[...]

5 ENTERING & SETTING ITEMS 210 Default Settings for List & Report Output T o set the default setting for direct TX report 1. Select "01. TX REPORT" using the or button and press the [ENTER] button. 2. Select the output setting using the or button and press the [ENTER] button. [1.AL W A YS]: T o always prin t a transmission report [...]

Default Settings for List & Report Output 211 T o set the default setting for multi-address TX report 1. Select "03. MUL TI-ADD REPORT" using the or button and press the [ENTER] button. 2. Select the output setting using the or button and press the [ENTER] button. [1.AL W A YS]: T o alwa ys print a transmission report whenever a docum[...]

5 ENTERING & SETTING ITEMS 212 Default Settings for List & Report Output T o set the default setting for relay originato r report When this equipment is setup as a relay originator , the report of the transmission to the relay stations is output. 1. Select "05. RELA Y ORIGINA TOR REPORT" using the or but- ton and press the [ENTER][...]

Default Settings for List & Report Output 213 4 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” 3. T o print the first page image of the Fax document on r[...]

5 ENTERING & SETTING ITEMS 214 Default Settings for List & Report Output Reception list setting This equipment prints a rece ption list und er the following co nditions: y Reservation to Local Mailbox When reserving a document to a Mailbox withi n th is equipment locally , a reception list is printed. y Remote Mail box When reserving a docu[...]

Default Settings for List & Report Output 215 6 Press the [F AX] button to return to the Fax basic s creen. y Y ou can press the [USER FUNCTIO NS] button instead of [F AX] to exit the user fu nc- tions menu and return to the defaul t mode basic screen.  P .24 “Message LCD Screen” 5 T o select the a utomatic out- put option, select “2. [...]

5 ENTERING & SETTING ITEMS 216 Printing L ist Printing List T ypes of List s T ransmission/Reception journal T ransmission/Reception Journal shows the result of each commun ication for up to the past 150 transmissions/receptions. Printing procedur e <Manual print> <Autom atic pri nt> Printing will automatically star t whenever 1 50 [...]

Printing List 217 <Print Format> 1. List/report name 2. No. of pages 3. T ime of output of the list or report 4. Fax/telephone number of this equipment (Max. 40 characters) 5. E-mail address of this equipment (Max. 40 characters) * Both the Network Printer Kit (optional) and Scanner Upgrade Kit (optional) are required. 6. Y our station’s ID[...]

5 ENTERING & SETTING ITEMS 218 Printing List The communication mode is classified as follows: (*): T oshiba shortened protocol ve rsion of the original mode is used. Communication Mod e Indication G3 G3 ECM (*) EX ECM EC ML E-mail HW , HR RDC communication 20. Result: The result of the tr ansmission is indi cated. If the transmission failed, an[...]

Printing List 219 Error code t able If an error occurs during communication s, an error code is indicated in the transmission journal, reception journal or memory transmission journa l. See the following table for the remedy . Error Code Description Remedy 10 Paper Empty Replenish paper . 1 1 Paper Jam Remove the jammed paper . 12 Document Jam R em[...]

5 ENTERING & SETTING ITEMS 220 Printing List Reception list/Co mmunication report This equipment prints out a reception list for the following transmissions; Reservati on for Local Mailbox, Remote Mai lbox and Relay St ation Reception. This equipment can also print ou t a communicati on report which shows the result of the above transmissions. [...]

Printing List 221 List and report print format T ransmission report This is the result report printed after a Direct T ransmission (a job transmitted directly from the original glass or d ocument fe eder in stead of from memory). <Print Format> 20. Error on pages: The page number on which an er ror occurred is indicated in 3 digits. * The pri[...]

5 ENTERING & SETTING ITEMS 222 Printing List Memory transmission report This is the result report printed after a Memory Transmission. (A job transmi tted after the docu- ment is first scan ned into memory .) <Print Format> 1. File number of the memory transmission job (ind icated in 3 digits (001 to 999)) 2. Date and time when the memory[...]

Printing List 223 Multi-addres s transmission report This is the result report printed after a Multi-address T ransmission. <Print Format> 1. Document pages: The number of pages input in memory is indicated. 2. Receivers where the transmission was complete d normally . R eceiver ’s name or facsimile/tele- phone number is indicated. 3. Recei[...]

5 ENTERING & SETTING ITEMS 224 Printing List Relay transmission or iginator repo rt This is the result report the Originating T erminal prints af ter initiating a Relay T ransmission. <Print Format> 1. Job number of the relay transmission (indicated in 3 digits (001 to 999) 2. Date and time when the relay transmission was performed 3. Rel[...]

Printing List 225 Relay st ation report The list is outp ut on the Relay St ation upon receiving a rel ay request. <Print Format> 1. File number that the relay station assigns when it accepts the relay request (indicated in 3 dig- its (001 to 999)) 2. T ime and date when the relay request is received 3. Relay box number 4. Number of transmitt[...]

5 ENTERING & SETTING ITEMS 226 Printing List Relay transmission re lay st ation repor t This is the Relay S tation resu lt report, output by the Relay St ation and printed after a Relay T ransmission. <Print Format> 1. File number of the relay transmission ( indicated in 3 digits (001 to 999)) 2. Date and time when the relay transmission [...]

Printing List 227 Relay transmission re lay end terminal report This is the End T erminal result repo rt sent from the Relay S tation to the Originating T erminal and printed by the Origin ating T erminal. <Print Format> The format is the same as “Relay Transmission Relay S tation Report”. RELAY TX END STATION REPORT PAGE : 001 TIME : JAN[...]

5 ENTERING & SETTING ITEMS 228 Printing List Multi-polling report This is the result report printed after a Multi-polling Reception. <Print Format> 1. File number of the multi-polling job (indicated in 3 digits (001 to 999) ) 2. Date and time when the multi-polling job was received 3. T ime when the multi-polling reception started 4. Ti m[...]

Printing List 229 List to confirm the content s stored in memory Reservation list This is a listi ng of the communication jobs now reserved in memory . y Printing reservation list (Manual Output) <Print Format> 1 Press the [F AX] button on the control p anel. 2 Press the key . 2 1 6 10 3 4 5 9 8 7 RESERVATION LIST PAGE : 001 TIME : JAN-15-200[...]

5 ENTERING & SETTING ITEMS 230 Printing List Mailbox/Relay box list Issues a list of the documents reserved through t he local (i .e., your own) station and remote sta- tions, using the Open Mail-box System (I TU-T Compatible Mailbox Communication). y Printing mailbox/relay box list (Manual Output) 1. Accepted transmission/reception 2. Polling/[...]

Printing List 231 <Print Format> 1. Mail box number (Max. 20 digits) 2. Mail box type (Confidential/Bulletin board/R elay box) 3. Number of pages of the file entered in the mail box (001 to 999)Items which can be resent. 4. Job number (When the job is tran sferred from the remote station, the communication receipt number is indicated. When th[...]

5 ENTERING & SETTING ITEMS 232 Printing List Dialer list Printing dialer list 1 Press the [F AX] button on the control p anel. 2 Press the key . 3 Select the desired dialer list using the or button and press the [ENTER] but- ton. [1. BY NAME] (  P .234 “Abbreviated dial number list”) [2. ABB. NUMBERS] (  P .235 “Group number list”[...]

Printing List 233 Alphabetical sort list Issues a listing of names programmed to A bbre viated Dial Numbers, One T ouch Keys, and Group Numbers. <Print Format> 1. Destination name The station names of one touch/abbreviated dial numbers and the group names (sorte d in alphabetical order) 2. T ype/Number (One touch number/Abbreviated dial numbe[...]

5 ENTERING & SETTING ITEMS 234 Printing List Abbreviated dial number list Issues a list of remote station dialing num bers assigned as Abbreviated Di al Numbers. <Print Format> 1. Abbreviated dial number (indicat ed in ascending order (001 to 999)) 2. S tation’ s name (left-aligned and indicated in a max. of 20 digits) 3. Facsimile/tele[...]

Printing List 235 Group number list Issues a list of One T ouch Key or Abbrevia ted Dia l Numbers registered in Multi-a ddress Groups or Multipolling Groups. <Print Format> 1. Group number (indicated in 4 digits in the ascending order) 2. Group name (indicated in max. 2 0 characters) 3. T y pe: One touch number/Abbreviated dial number 4. One [...]

5 ENTERING & SETTING ITEMS 236 Printing List One touch number list Issues a list of dial numbers of the remote stations assigned to One T ouch Dial Keys. <Print Format> 1. One touch number 2. S tation’ s name/T ype of r egistration 3. Abbreviated dial number/Group number/Facsimile telephone number The mark “ ” is added before the fa[...]

Printing List 237 Function list Issues a list to confirm the functi ons currently set in this equipment. Printing function list 1 Press the [USER FUNC- TION] button on the control p anel. y "USER FUNCTIONS" screen appears. 2 Select “02. LISTS” using the or button and press the [ENTER] button. 3 Select “2. FUNCTION” using the or bu[...]

5 ENTERING & SETTING ITEMS 238 Printing List <Print Format> ROMversion001 ROMversion002 ROMversion003 ROMversion004 FUNCTION LIST PAGE : 001 TIME : JAN-15-2003 11:48AM TEL NUMBER : 12345678901234567890 E-MAIL : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN AVAILABLE MEMORY : 96MB GENERAL SETTING [...]

Printing List 239 Menu list Issues a list of menu items thro ugh which functions or options ca n be set. This list can be a use- ful guide during machine programming . Printing menu list 1 Press the [USER FUNC- TIONS] button on the con- trol p anel. y "USER FUNCTIONS" screen appears. 2 Select the “04. MENU LIST” using the or button an[...]

5 ENTERING & SETTING ITEMS 240 Printing List <Print Format> MENU LIST (PROGRAM) PAGE : 001 TIME : JAN-15-2003 11:48AM TEL NUMBER : 12345678901234567890 E-MAIL : ABCDEFGHIJKLMNOPQRSTUVWXYZ12345678901234 NAME : ABCDEFGHIJKLMNOPQRSTUVWXYZABCDEFGHIJKLMN 01.DEFAULT SETTINGS 01.GENERAL SETTING 01.DRAWER SIZE 02.WALKUP SCREEN 03.TIMERS 04.WEEKLY[...]

Printing List 241 Power failure list This equipment has a battery to back up the document memory contents. However , when the power is turned off for a lengthy period (due to a power failure, etc.) and the communication data stored in memory is cleared, a list of the File Numbers of those cleared communication s will be printed. This list is automa[...]

5 ENTERING & SETTING ITEMS 242 Printing List[...]

6. TROUBLESHOOTING This section describes the appropriate remed y for the error when error message is displayed. T roubleshooting ........................................................................ ............................ 244 Error Message................. .............. .............. .............. .............. .............. ........[...]

6 TROUBLESH OOTING 244 Tr oublesho oting T roubleshooting Error Message When the fo llowing messages appea r on the LCD scree n, press the [FUNCTION CLEAR] but- ton to clear the error me ssage and perfor m the appr opriate remedy for the error . If you encounter an error code not listed here , see the Operator ’s Manual for Copying Functions. Whe[...]

Troubleshooting 245 DRA WER 1 empty DRA WER 2 empty DRA WER 3 empty DRA WER 4 empty Paper has run out in the desig- nated cassette, or the cassette is removed. Load recording paper , or insert the cassette firmly . Memory reception may be per- formed. Do turn off the power . Misfeed in xxxx A recording paper jam has occurred. Remove the jammed pape[...]

6 TROUBLESH OOTING 246 Trou bleshoot ing T ransmission T rouble Check the following points if you are having troub le sending orig inals. If you cannot rectify the trouble by checking these points, or trouble not listed belo w occurs, contact your service techn i- cian. T r ouble Check Point “DIALING” or “COMMUNICA TING” is not displayed ev[...]

Troubleshooting 247 Reception T rouble Check the following points if you are having trouble receiving originals. If you cannot rectify the trouble by checking these points, or trouble not listed belo w occurs, contact your service techn i- cian. T r ouble Check Point Originals cannot be received even if the [ST ART] button is pressed. y Did you rep[...]

6 TROUBLESH OOTING 248 Trou bleshoot ing[...]

7. APPENDIX This section describes the following article s. Remote Service Automatic Supplies Order.................................................. ...... 250 Automatic Supplies Order Setting ... .................... .............. ........... .............. .............. .............. ..... . ... 250 Specificati ons ...........................[...]

7 APPENDIX 250 Remote Service Automatic Supplies Order Remote Service Autom atic Supplies Order Automatic Supplies Order Setting This equipment can aut omatically send an order sheet to a designated fax machine informing your supplier that a re placement T oner C artridge is required. Contact your local authorized d ealer for information on thi s s[...]

Specifications 251 Specifications * Outer appearance, S pecifications, etc. may be changed without prior notice. * If any trouble is encountered, contact your authorized TOSHIBA dealer * The clock function and programming data of this device are preserved with a built-in battery . If the power supply is cut off over a long time, the battery may bec[...]

7 APPENDIX 252 Specifications[...]

INDEX 253 INDEX A Abbreviated Dial Number Dialing ....... ........... 27 Abbreviated dial number list . ................ ...... 234 Abbreviated Dial Numbers ................ ......... 161 Abbreviated Diali ng ................ ............. ........ 46 Acceptable size of paper ................... ........... 62 Account code .................. ......[...]

254 INDEX Group Dialing ..... ............. ................ ........... 50 Group Number Dialing .. ................ ............. 170 Group number list .. ................ ............. ...... 235 I Individual polling rece ption ............ ............. 145 INTERRUPT button ............. ................ ........ 18 ITU MAILBOX .............. ..[...]

INDEX 255 Redial mode ... ................. ............ ............. 181 REDIAL/PAUSE button .............. ................ .. 21 Redialing ..... ............. ................ ............ 27 , 58 Reduction printing ............... ............. ......... 199 Relationship between Origin al and Paper ...... 62 Relay Mailbox ........ ............[...]

256 INDEX[...]

Printed in Malaysia GD-1220 OME060049A0[...]

2006 T OSHIBA TEC CORPORA TION All rights reserved 2-17-2, HIGASHIGOT ANDA, SHINAGA W A-KU, T OKYO, 141-8664, JAP AN MUL TIFUNCTIONAL DIGIT AL SYSTEMS Operator's Manual for Facsimile Function GD-1220 6LE65074000 R060120B1301-TTEC V er01 2006 - 04[...]