Toshiba GD-1320 manuel d'utilisation

MULTIFUNCTIONAL DIGITAL SYSTEMS Operator’s Manual for FAX Unit GD-1320/GD-1260[...]

©2012 TOSHIBA TEC CORPORATION All rights reserved Under the copyright laws, this ma nual cannot be reproduced in any form withou t prior written permission of TTEC.[...]

Preface 1 Preface Thank you for purchasing the T oshiba F AX Unit GD-1320/GD-1260. This Operator's Manua l describes how to use the fa x functions, troubleshooting and its maintenance, etc. Before using the fax functions, thoroughly read and understand this Operator's Manual. T o ensure that the fax functions are used in optimum working c[...]

2 Notice to Users Notice to Users For U.S.A. only W ARNING FCC Notice: Part 1 5 and Part 18 This equipment has been tested and found to comply with th e limits for a Class A digital device, pursuant to Part 15 (e-STUDIO2050C/2550C, e-ST UDIO2051C/2551C, e-ST UDI O2555C/3055C/3555C/4555C/505 5C, e-STUDIO2555CSE/ 3055CSE/3555CSE/4555CSE/5 055CSE) of [...]

Notice to Users 3 For Canada only NOTICE: The Industry Canada label ide ntifies certified equi pmen t. This certification means that the equipment meets telecommunications network prote ctive, operational and safety requireme nts as prescribed in the appropriate T ermina l Equipment T e chnical Requirements document(s). The Departme nt does not gua[...]

4 Notice to Users TOSHIBA OF CANADA LIMITED Office Product Group 191 McNABB STREET MARKHAM, ONT ARIO L3R 8H2 For NEW ZEALAND only “The grant of a T elepermit for any item of terminal equipment indicates only that T elecom has accepted that the item complies with minimum conditions for connection to th e netwo rk. It indicates no endorsement of th[...]

Before Reading This Manual 5 Before Reading This Manual  How to read this manual  Symbols in this manual In this manual, some important items are described with the symbols shown below . Be sure to read these ite ms before using this equipment. Other than the above, thi s manual also describes info rmation that may be useful for the operatio [...]

6 Before Reading This Manual  Description of origin al/p aper direction Paper or originals of A4, B5 or L T size ca n be placed either in a portrait direction or in a landsca pe direction. In this manual, “-R” is added to this paper size when this size of paper or original is placed in a landscape direction. Example: A4 size origin al on the[...]

General Pr ecautions 7 General Precautions  Disclaimer notice The following notice sets out the excl usions and limitations of liability of TOSHIBA TEC CORPORA TION (including its employees, agents and sub-cont ractors) to any purchaser or user (her eaf ter “User”) of the e-STUDIO2050C/2550C, e-STUDIO2051C/2551C and e-ST UDIO2555C/3055C/ 355[...]

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CONTENTS 9 CONTENTS Preface ............ ................ ............. ................ ............. ................ ............. ................ .................... 1 Notice to Users .............. ............. ................ ............. ................ ............. ................ ........... ......... 2 Before Reading This Manual .[...]

10 CONTENTS Recovery Transmission ... ................... ............. ................. ............ ................. ............ ............ 7 4 Onramp Gateway ..................... ................ ............. ................ ............. ................ ............. ..... ... 7 5 Offramp Gateway . ............. ................ ......[...]

1. BEFORE USING F AX This chapter describes the basics of this equi pment you should learn before you start using it. Description of Each Component......................................... .................................................. 12 Control panel ............. ................ .................... .................... ................ ...[...]

1 BEFORE USING F AX 12 Description of Each Component Description of Each Component  Control p anel This section describes the buttons on the control panel used fo r the fax functions. For any details of the control panel not covered in this docu ment, refer to the Quick S tart Guide . e-STUDIO2550C Series / e-STUDIO2 551C Series / e-STUDIO5055C [...]

1.BEFORE USING F AX Description of Each Component 13 1 BEFORE USING F AX This lamp does not light when the equipment is in the Super Sleep mode.[...]

1 BEFORE USING F AX 14 Description of Each Component  T ouch panel This section describes the fax screen o n the touch panel. For any details of the touch panel not covered in this document, refer to the Quick Start Guide . 1. Header area The name of the curre ntly selected function and buttons relat ed to the current status of this equipment a [...]

1.BEFORE USING F AX Description of Each Component 15 1 BEFORE USING F AX  Options This section describes the options related to the fax function.  FA X U n i t This unit enables the use of the fax function.  2nd Line for F AX Un it (GD-1260) This board enables the use of 2 lines fo r sending and receiving faxes.[...]

1 BEFORE USING F AX 16 Connecting Cables Connecting Cables Be sure that the power of this equipment is turned OFF before conne cting the cables. e-STUDIO2550C Series / e-STUDIO2551C Series e-STUDIO5055C Series 1. LINE2 Connect a telephone line whe n the 2nd Line for F AX Unit is installed. 2. LINE Connect a telephone line. 3. TEL Connect an externa[...]

2. SENDING/RECEIVING A F AX This chapter de scribes how to send and receiv e a fax. Sending a Fax ........................................ .......................................................................... ....... 18 Basic procedures ..................... ................... ....................... ...................... ...................[...]

2 SENDING /RECEIVING A F AX 18 Sending a Fax Sending a Fax  Basic procedures This section describes the basic procedures to send a fax. For details of in-depth opera tions, see the page under each procedure as required. Besides the basic sending functions described in this page, t here are various usefu l ways to send a fax. Th ese procedures ar[...]

2.SENDING/RECEIVING A F A X Sending a Fax 19 2 SENDING/RECEIVING A F AX 4 Specify the recipient. T o specify the recipi ent, dial the number u sing the digital keys o n the control panel or use the address book.  P .29 “S p ecifying the recipient” 5 T o display the preview screen, press [PREVIEW]. This feature is avail able when the ha rd di[...]

2 SENDING /RECEIVING A F AX 20 Sending a Fax Redial function In the memory tra nsmission mode, if the fa x cannot be sent du e to a busy-line, the fax numbe r is redialed automati cally to send the fax. By default, this equipment redials 3 times at 1-minute intervals. Batch transmission fu nction If there are multiple transmissi on jobs to the same[...]

2.SENDING/RECEIVING A F A X Sending a Fax 21 2 SENDING/RECEIVING A F AX  Handling an original  Originals that can be sent This equipment can send a fax of the following origin als. Y ou can place 1-sided or 2-sided originals of the media types, such as standard paper , recycled paper and pa per having holes (2, 3 or 4 holes) for filing, on th[...]

2 SENDING /RECEIVING A F AX 22 Sending a Fax  Placing the original(s) on the original glass This section describes how to set an original on the original gl ass. Originals are sent in the order they are pla ced on the original glass. Do not place any heavy objects (4 kg/9 lb. or over) on the o riginal glass and do not press on it with force. Bre[...]

2.SENDING/RECEIVING A F A X Sending a Fax 23 2 SENDING/RECEIVING A F AX  Placing the original(s) on the RADF This section describes how to set the original(s) on t he RADF (Reversing Automatic Documen t Feeder). When the originals are placed o n the RADF , the uppermo st page is the first to be scanned and sent. 1 Af ter aligning the originals, [...]

2 SENDING /RECEIVING A F AX 24 Sending a Fax Sending dif ferent w id th originals T o set different width originals, adjust the side guides to th e widest original size, and then align the ori ginal against the front side. Available combinations of the original size are as follows.  A/B format: A3, A4, B4, B5, A4-R, FOLIO  North American form[...]

2.SENDING/RECEIVING A F A X Sending a Fax 25 2 SENDING/RECEIVING A F AX  Setting the transmission conditions Y ou can set the fax transmission conditions.  The transmission conditions are only applied to the current tr a nsmission. They return to the default settings after the transmission.  Each default setting of resolution, original mod[...]

2 SENDING /RECEIVING A F AX 26 Sending a Fax RESOLUTION Set the resolution based on the fineness of the original. If the recipient’s fax machine is not capable of receiving orig inals at the same resolutio n, the resolution is automatically converted before being sent to the recipi ent. The highe r the resolution is, the longer it takes to send a[...]

2.SENDING/RECEIVING A F A X Sending a Fax 27 2 SENDING/RECEIVING A F AX ECM Switch the ECM (Error Correction Mode) communi cation ON or OFF . ECM is an internationally standardized communication mode that aut omatically corre cts errors that occur during fa x transmissions. With this setting optio n ON, even when the transmitted data have been affe[...]

2 SENDING /RECEIVING A F AX 28 Sending a Fax  Changing the setti ngs for each p age Y ou can change the scanning conditions (RESOLUTION , MODE, EXPOSURE and ORIGINAL) for each page. 1 Specify the recipients and press [SEND] to start scanning a document. When the scanning of the original is completed, the confirmation screen for the next original[...]

2.SENDING/RECEIVING A F A X Sending a Fax 29 2 SENDING/RECEIVING A F AX  Specifying the recipient There are various ways to specify the recipient, such as Direct entry with the control panel and Address book entry . T o use the address book, you need to register recipients’ fax numbers to the book in advance. For details of the operation, refe[...]

2 SENDING /RECEIVING A F AX 30 Sending a Fax 3 Confirm the fax number d isplayed on the fax screen.  T o d elete each entered val ue, press [BACK SP ACE].  T o dele te all the entered values at once, press the [CLEAR] button on th e control panel.  In the memory transmission mode, you can spe cify mult iple recipie nts to send the same doc[...]

2.SENDING/RECEIVING A F A X Sending a Fax 31 2 SENDING/RECEIVING A F AX  Group entry In the address book, you can specify the group to which you want to send a fax. 1 Press [GROUP] t ab to display the list of the groups , and then press the group name.  Press or to switch the pages.  T o cancel the selected group, press it again.  T o c[...]

2 SENDING /RECEIVING A F AX 32 Sending a Fax 2 Key in the desired ID number (1 to 1000) using the digital keys on the control p anel, and then press [OK]. The ID number is the one shown in the destinati on name bo x. The number ranges from 001 to 1000. 3 The p age including the entered ID number is displayed. Pre ss the F AX icon ( ).  Press or [...]

2.SENDING/RECEIVING A F A X Sending a Fax 33 2 SENDING/RECEIVING A F AX  Searching for the re cipient's fax number Y ou can search for the recipient's fax num ber from the address book and LDAP server . T o search for th e recipient's fax number from the LDAP (Lig htweight Directory Access Protocol) server, the name of the LDAP se[...]

2 SENDING /RECEIVING A F AX 34 Sending a Fax Selecting the LDAP ser ver T o search for the recipient's fax number in the LDAP se rver , press the pull-down menu in the recipient search menu. The list of the LDAP servers is displayed. Press t he LDAP server name you want to sear ch, and then press [OK]. 3 The search result is displayed. Press t[...]

2.SENDING/RECEIVING A F A X Sending a Fax 35 2 SENDING/RECEIVING A F AX  Confirming the recipient s Y ou can confirm the recip ients which you specified or delete unnecessary recipien ts. 1 Press [DESTINA TION]. 2 The recipient list screen is displayed. Selec t the recipient you want to delete, and then press [DELETE].  Press or to switch the[...]

2 SENDING /RECEIVING A F AX 36 Sending a Fax  Other transmissions  On-hook transmission In this mode, you can dial and perform direct fax transmissi on without picking up the handset of the external telephone. On-hook T ransmission is availa ble when on the upper right of the screen is OFF . 1 Place the original(s).  P .21 “Handling an o[...]

2.SENDING/RECEIVING A F A X Sending a Fax 37 2 SENDING/RECEIVING A F AX  Off-hook transmission In this mode, you can pick up the h andset of the external telephone to dial and perform direct fax transmission. Off-hook T ransmission is available wh en on the upper right of the screen is OFF . 1 Place the original(s).  P .21 “Handling an orig[...]

2 SENDING /RECEIVING A F AX 38 Sending a Fax 2 Press [SEND]. 3 Check the fax image af ter the preview is displayed. Press [OK] if you send it without any change. The fax will then be sent.  T o send ano ther original, place it on the original glass o r RADF (Reversing Au tomatic Do cument Feed er), and then press the [ST ART] button on the contr[...]

2 SENDING/RECEIVING A F AX Receiving a Fax 39 Receiving a Fax  Reception mode This section describes how to receive a fax. Refer to the appropriate section for your current receptio n mode. The reception mode can be set on the ADMIN menu. For details of the current setting, ask your administrator . Besides the receiving methods described in th i[...]

2 SENDING /RECEIVING A F AX 40 Receiving a Fax  Memory reception In the following condi tions, faxes cannot b e printed. If this happens, received fax data are stored in the memory , and printing is resumed as soon as this equipment is ready . As the memory reception function is always enab led, you do not need to make an y setting.  During c[...]

2.SENDING/RECEIVING A F A X Receiving a Fax 41 2 SENDING/RECEIVING A F AX  Originals and p aper  Accept able size of p aper A3, B4, A4, B5, A5, FOLIO, LD, LG , L T , ST and COMP sized paper are available. The printing range of ea ch size of paper is as follows: As show n in the figu res below , if an original do cument contains any informatio[...]

2 SENDING /RECEIVING A F AX 42 Receiving a Fax  Paper priority when there is no same size p aper When both “RX reduction printing” and “D iscard printing” are set to ON, paper is selected according to the following priority: 1. Paper of the same size and the same orientation as the original 2. Paper of the same size but with a different [...]

2.SENDING/RECEIVING A F A X Receiving a Fax 43 2 SENDING/RECEIVING A F AX A/B format  When the correspondi ng paper size is not ava ilable, in most cases, the scanned ori ginal is printed on paper of a larger size. However , the sender ’s fax machine may reduce the scanned original to fit the p aper size available in the recipient’s fax mach[...]

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3. CHECKING AND CANCELING THE COMMUNICA TIONS This chapter de scribes how to chec k and cancel fax communications. Checking Communications ....................................... ............................................................ 46 Checking reserved transmissions ...... ................. ................... ................. ............[...]

3 CHECKING AND CANCELING THE C OMMUNICA TIONS 46 Checking Communications Checking Communications  Checking reserved transmissions Y ou can check reserved fax transmissions. 1 Press [JOB ST A TUS]. 2 Select [F AX].  Reserved transmission jobs are listed in the re versed chrono logical order from top to bottom.  Press or to switch the pages.[...]

3.CHECKING AND CANCELING THE COMMUNICA TIONS Checking Communicatio ns 47 3 CHECKING AND CANCELING THE COMMUNIC A TIONS  Checking communication status (log) Y ou can ch eck the log of fax tran smissions and receptions. 1 Press [JOB ST A TUS]. 2 Select the [LOG] t ab, and then press [SEND] or [RECEIVE].[...]

3 CHECKING AND CANCELING THE C OMMUNICA TIONS 48 Checking Communications 3 The list of the communication st atus is displayed.  T ransmissions or receptions are listed in the re versed chronological order from top to bottom.  Press or to switch the pages.  Up to the latest 40 or 120 transmission/reception records can be listed on the log. [...]

3 CHECKING AND CANCELING THE COMMUNIC A TIONS Canceling the Transmission 49 Canceling the T ransmission  Canceling the memo ry transmission Y ou can cancel the memory transmission during scanning.  When using the original glass This section describes how to cancel the memory transmission when an original is placed on th e original glass. 1 Wh[...]

3 CHECKING AND CANCELING THE C OMMUNICA TIONS 50 Canceling the Transmission  When using the RADF (Reversi ng Automatic Document Feeder) This section describes how to cancel the memory transmission when an original is placed on th e RADF . 1 Press the [ST OP] button on the control p anel while the originals are being scanned. Scanning is paused. [...]

3.CHECKING AND CANCELING THE COMMUNICA TIONS Canceling the Transmission 51 3 CHECKING AND CANCELING THE COMMUNIC A TIONS  Canceling direct transmissions Y ou can cancel the direct transmission du ring scanning. Even if you cancel transmission in the direct TX mode, the part of the original that wa s scanned before transmission is canceled ha s b[...]

3 CHECKING AND CANCELING THE C OMMUNICA TIONS 52 Canceling the Transmission  Canceling reserved transmissions Y ou can displa y the list of the rese rved transmissions, a nd canc el the reserved transmissions that are in the queue or i n progress. 1 Press [JOB ST A TUS], and then select the [F AX] tab. The list of the reserved transmissi ons is [...]

4. ADV ANCED FUNCTIONS This chap ter describes usef ul functions of this equipment. T ransmitting 2-Sided Originals ........................................... .................................................. 54 Priority T ransmission...................................... .................................................................... ... 56[...]

4 ADV ANCED FUNCTIONS 54 Transmitting 2-Sided Origin als T ransmitting 2-Sided Originals Y ou can send a copy of 2-sided originals by fax usin g the RADF (Reversing Au tomatic Docu ment Feeder). Note that each setting will automatically return to its default se tting when transmission i s completed. 1 Place the original(s) on the RADF .  P .21 ?[...]

4.ADV ANCED FUNCTIONS Transmitting 2-Sided Originals 55 4 ADV ANCED FU NCTIONS 6 Specify the recipient’ s fax number .  P .29 “S p ecifying the recipient” 7 Press [SEND].  P .18 “Basic procedures”[...]

4 ADV ANCED FUNCTIONS 56 Priority Transmission Priority T ransmission Y ou can send a fax prior to other reserved transmissions (includ ing redial standby). Note that each setting will automatically return to its default se tting when transmission i s completed. 1 Place the original(s).  P .21 “Handling an original” 2 Press the [F AX] button[...]

4 ADV ANCED FU NCTIONS Polling Communication 57 Polling Communication The polling commun ication function allows you to receive pendi ng originals in the sender's fax machine b y manually operating the receiving fax machine. In this document, the op eration in which this equi pment is used as the sender's fax machine is called “polling [...]

4 ADV ANCED FUNCTIONS 58 Polling Communication 6 Press the [ST ART] button on the control p anel.  Upon request of the recipient's fax machi ne, the data of the origi nal stored into memory are sent au tomatica lly . Once they are sent, they are deleted from memory .  Y ou can delete the data of the original from memory by canceling the [...]

4 ADV ANCED FU NCTIONS Mailbox Transmission 59 Mailbox T ransmission This function is used to commu nicate between fax machines co mpatible with a mailbox function (ITU-T compatible). The owners of these fax machines can input or retr ieve the data of the orig inals in the mail box. There are 3 types of mailbox: confidential mailb ox, bulletin boar[...]

4 ADV ANCED FUNCTIONS 60 Mailbox Transmission  Registering/printing/deleting an original This section describes the operation s of the mailbox in this equip ment.  Registering an original Y ou can register an original to the co nfidential or bulletin board ma ilbox in this equipment. T o regi ster the originals to confidential or bulletin boa[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 61 4 ADV ANCED FU NCTIONS 6 Press [BOX NUMBER] to display the entry screen. Key in th e box number , and then press [OK].  If a password has been set to the selected bulletin boar d mailbox, key in the password in the same way as the box number . If you have selected the confidential mailbox, it is not [...]

4 ADV ANCED FUNCTIONS 62 Mailbox Transmission  Printing an original Y ou can p rint the original registered in the confiden tial or bulleti n board mailbox in this equipmen t. 1 Press the [F AX] button on the control panel.  P .18 “Basic procedures” 2 Press the [ADV ANCED] tab, and then press [ITU MAILBOX]. This screen is the same as the [...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 63 4 ADV ANCED FU NCTIONS  Deleting an original Y ou can delete the original registered in the confid ential or bulletin board mailbox in this equipment. 1 Press the [F AX] button on the control panel.  P .18 “Basic procedures” 2 Press the [ADV ANCED] tab, and then press [ITU MAILBOX]. This scree[...]

4 ADV ANCED FUNCTIONS 64 Mailbox Transmission  Sending/retrieving an original This section describes the operation s of the mailbox in the recipie nt's fax machine.  Sending an original Y ou can send an original to the confidential /bulleti n board/relay station mailbox in this equipment. 1 Place the original(s).  P .21 “Handling an[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 65 4 ADV ANCED FU NCTIONS 6 Press [BOX NUMBER] to display the entry screen. Key in th e box number , and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as th e box number . The box number and the password you specified here are sent to the recipient[...]

4 ADV ANCED FUNCTIONS 66 Mailbox Transmission 4 Press [BOX NUMBER] to display the entry screen. Key in th e box number , and then press [OK]. If a password has been set to the selected mailbox, key in the password in the same way as th e box number . The box number and the password you specified here are sent to the recipient’s fax machine as SUD[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 67 4 ADV ANCED FU NCTIONS  Creating/modifying/deleting a mailbox This section describes how to ma nage the mailbox in this equipment. In the list, you can view the status of the mailbox registered to this e quipment.  P .84 “Mailbox/relay box report”  Creating the confi dential or bulletin boa[...]

4 ADV ANCED FUNCTIONS 68 Mailbox Transmission 4 Press [BOX NUMBER] to display the entry screen, key i n the box number(s) (a maximum of 20 digit s), and then press [OK].  If you want to set a password (a maximum of 20 digi ts), key in the p assword in the same way as the box number .  If the box number or password keyed in has already been re[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 69 4 ADV ANCED FU NCTIONS 4 Press [BOX NUMBER] to display the entry screen. Key in th e box number(s) (a maximum of 20 digit s), and then press [OK].  If you want to set a password (a maximum of 20 digi ts), key in the p assword in the same way as the box number .  If the box number or password is in[...]

4 ADV ANCED FUNCTIONS 70 Mailbox Transmission 7 Specify the recipient to which you want to send the report, and then press [OK].  P .29 “S p ecifying the recipient” Only one recipient can b e specified. 8 The confirmation screen for printing the received copy of the original is displayed. If you want to print it out whenever a copy of the or[...]

4.ADV ANCED FUNCTIONS Mailbox Transmission 71 4 ADV ANCED FU NCTIONS 3 In the “BOX TYPE” group, press [CONFIDENTIAL], [BULLETIN BD] or [RELA Y]. In the “MODE” group, press [BOX DELETE], and then [OK]. If the selected mailbo x has not been set, an error message is displa yed and you are unable to proceed. 4 Press [BOX NUMBER] to display the [...]

4 ADV ANCED FUNCTIONS 72 Chain Dial Communication Chain Dial Communication Y ou can chain pre-registered sets of numbers to form a dia ling string. For example, you can form the desired number by specifying sets of numbers registered in the address book sequentially such as region code, area code and fax numbers. 1 Place the original(s).  P .21 [...]

4 ADV ANCED FU NCTIONS Delayed Transmission Reservation 73 Delayed T ransmission Reservation Y ou can send a fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to send a fax to a country which has a time difference. 1 Place the original(s).  P .21 “Handling an original”[...]

4 ADV ANCED FUNCTIONS 74 Recovery Transmission Recovery T ransmission Y ou can save the dat a of originals, whic h were not sent af ter redialing a specif ied number of times, in the me mory and resend them without placing the ori ginals. Enabling or disa bling this function or a period of time fo r the data to be retained can be set on the ADMIN m[...]

4 ADV ANCED FU NCTIONS Onramp Gateway 75 Onramp Gateway The onramp gateway function allows fo r an original sent from an ot her mailbox-supporte d fax mach ine to be converted into E-mail data, which will be sent to a pre-re gistered E-mail address, via the mai l box (relay station) in this equipment. Fax numbers and E-mail addresses can be registe[...]

4 ADV ANCED FUNCTIONS 76 Offramp Gateway Offramp Gateway The offramp gateway function allows for E-mail or Internet Fax sent from a nother device to be converted into standard fa x data via this equipment, which will be sent to the re cipient specified by the sender via a pub lic telephone line. This is usefu l in reducing communication costs by us[...]

4 ADV ANCED FU NCTIONS Save as File 77 Save as File While sending a fax, you can save the fax as a file to a shared fol der in this equip ment or in a client comp uter . T hat file can be accessed from client computers on a network. T o save a fax as a file i nto a shared folder in a client computer , you must make the “Save as file” setting of[...]

4 ADV ANCED FUNCTIONS 78 Save as File 5 Select the location where you want to save the file and the file format, and then press [OK].  When PDF-MUL TI, TIFF-MUL TI, or XPS-MUL TI is selected, the file should be saved as a multiple-page file. When PDF-SINGLE, TIFF-SINGLE, or XPS-SINGLE is selected, the file should be saved as a single-page file. [...]

4 ADV ANCED FU NCTIONS Printing SECURE RECEIVE fax jobs 79 Printing SECURE RECEIVE fax jobs When the PRINT DA T A lamp on th e control panel is lit, there is a received SECURE RECEIVE fax job. Y ou can print the fax data by entering your PRINT P ASSWORD. This lamp does not light when the equipment is in the Super Sleep mode. 1 Press the [PRINT] but[...]

4 ADV ANCED FUNCTIONS 80 Printing SECURE RECEIVE fax jobs 4 Press [P ASSWORD]. 5 Enter the p assword for printing a received SECURE RECEIVE fax, and then press [OK] to st art printing.  Use the password set by your administrator for ea ch line.[...]

5. PRINTING LISTS AND REPORTS This chapter explains how to print lists and reports. Printing List s & Report s Manually ................................................................................. ....... 82 Journal (transmission journal/reception jo urnal) .......... ...................... .................... ................. ..........[...]

5 PRINTING LISTS AND REPORTS 82 Printing Lists & Reports Manually Printing List s & Report s Manually Y ou can print l ists and reports (journals) manually . Fo r samples of lists and reports, see the following section.  P .86 “Lists/Report s Samples”  Lists and reports are printed on L T/A4-si ze paper . If this eq uipment has ru[...]

5.PRINTING LISTS AND REPORTS Printing Lists & Reports Manually 83 5 PRINTING LISTS AND REPORTS 3 Press [JOURNAL]. If [JOURNAL] is pressed with the transmission/reception record s selected, the journal of t he selecte d file is printe d.  Reservation list Y ou can print a list of the res erved transmissions. 1 Press [JOB ST A TUS]. 2 Press th[...]

5 PRINTING LISTS AND REPORTS 84 Printing Lists & Reports Manually  Mailbox/relay box report Y ou can print a list of the cur rent status of the mailboxes registered to this equipment. 1 Press the [F AX] button on the control panel.  P .18 “Basic procedures” 2 Press the [ADV ANCED] tab, and then press [ITU MAILBOX LIST].[...]

5 PRINTING LISTS AND REPORTS Printing Lists & Reports Automatically 85 Printing List s & Report s Automatically Y ou can print lists and reports automatically . For samples of lists and reports, see the following section.  P .86 “Lists/Report s Samples” Lists and reports are automatically print ed according to the settings that the a[...]

5 PRINTING LISTS AND REPORTS 86 Lists/Reports Samples List s/Report s Samples  T ransmission journal  The mark in the “TO” column indicates that the 2ND F AX registered in the add ress book is used.  The mark in the “MODE” column indicates that the 2nd line is used.  For error codes in the “ST A TUS” column, see the followin[...]

5.PRINTING LISTS AND REPORTS Lists/Reports Samples 87 5 PRINTING LISTS AND REPORTS  Reception journal  What is included in this journal is the same as in the transmission jou rnal.  For error codes in the “ST A TUS” column, see the following sectio n.  P .1 12 “Error codes”  Reservation list  The mark in the “TO” colum[...]

5 PRINTING LISTS AND REPORTS 88 Lists/Reports Samples  Mailbox/relay box report "END ST A TION" field i ndicates an E-mail address by a 4-dig it number and the ID of a group by a 3-digit number . MAIL BOX BOX NO. BOX TYPE PGS FILE NO. DATE TIME FROM 11222 BULLETIN BD 11231 CONFIDENTIAL 1 008 05.10 17:24 LOCAL MAILBOX/RELAY BOX REPORT T[...]

5.PRINTING LISTS AND REPORTS Lists/Reports Samples 89 5 PRINTING LISTS AND REPORTS  Memory transmission report  The mark in the “TO” column indicates that the 2ND F AX registered in the add ress book is used.  The mark in the “TO” column indicates that th e recipient is specified with th e direct entry method.  For error codes i[...]

5 PRINTING LISTS AND REPORTS 90 Lists/Reports Samples  T ransmission report For the error code s displayed in the “ST A TUS” column, see th e foll owing section.  P .1 12 “Error co des”  Multi transmission report  The mark in the “ADD RESS BOOK” column indicates that the 2ND F AX registered in the address book is used.  T[...]

5.PRINTING LISTS AND REPORTS Lists/Reports Samples 91 5 PRINTING LISTS AND REPORTS  Multi polling report The mark in the “F AX NUMBER” column indicates that the recipient is spec ified with the direct entry method.  Relay TX orig. terminal report The mark in the “TO” column indicates that the recipient is specified with the direct ent[...]

5 PRINTING LISTS AND REPORTS 92 Lists/Reports Samples  Relay TX relay st ation report The mark in the “ADDRESS BOOK” column is appended when the 2ND F AX registered in the address book is used for transmission.  Relay TX end terminal report FILE NO. : 013 DATE : 05.10 14:45 DOCUMENT PAGES : 3 FROM : 7141234567 START TIME : 05.10 14:45 END[...]

5.PRINTING LISTS AND REPORTS Lists/Reports Samples 93 5 PRINTING LISTS AND REPORTS  Relay st ation report  Mailbox reception report FILE NO. : 734 DATE : 05.10 13:33 RELAY BOX : 777 DOCUMENT PAGES : 1 FROM : 214 RELAY STATION REPORT TIME : 05-10-2012 13:33 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. : 016 DATE : 05.10 18:22 BOX NUMBER :[...]

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6. SETTING ITEMS This chapter describes the user and administ rator settings related to the fax function. User Settings ........................................................................ .......................................... ........ 96 Fax settings ................. ................. .................... ................... ............[...]

6 SETTING ITEMS 96 User Settings User Settings  Fax settings Set the initial settings for th e fax transmission functions. 1 Press the [USER FUNCTIONS] button on the contro l panel. 2 Press [F AX].[...]

6.SETTING ITEMS User Settings 97 6 SETTING ITEMS 3 Set each setting item, and then press [OK]. Press or to switch the pages. RESOLUTION Set the resolution based on the fineness of the original. If the recipient’s fax machine is not capable of receiving originals at the same resolution, the resolution is automatically converted before being sent i[...]

6 SETTING ITEMS 98 User Settings EXPOSURE Set the density at which the orig inal is to be scanned. TTI Switch the TTI recording ON or OFF . T o enable this featur e, the T erminal ID must be registered to this eq uipment in advance.  P .101 “Registering the terminal ID” Setting this item may not be required since i t may not be displayed o n[...]

6 SETTING ITEMS Administrator Settings 99 Administrator Settings This section describes the F AX menu managed by the admi nistrator . Follow the procedures below to display the menu you want to operate. 1 Press the [USER FUNCTIONS] button on the contro l panel. 2 Press [ADMIN] t ab, and then press [P ASSWORD]. 3 Enter the administrator p assword, a[...]

6 SETTING ITEMS 100 Administrator Settings 4 Press [F AX]. The F AX menu is displayed. The following section describe s each menu.[...]

6.SETTING ITEMS Administrato r Settings 101 6 SETTING ITEMS  Registering the terminal ID This section describes how to regi ster the terminal ID of this equipment. If the terminal ID is reg istered in advance, send er information can be printed on the le ading edge on the transmitted original, and receiver information on th e trailing edge on th[...]

6 SETTING ITEMS 102 Administrator Settings Example of how sender informat ion is printed on p aper Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitt ed copy of the original. Example of how receiver informati on is printed on originals you receive Receiver information is printed about 5 mm (0.2 inch) fro m the bo[...]

6.SETTING ITEMS Administrato r Settings 103 6 SETTING ITEMS 2 Set each option, and then press [OK]. Setting these items may not be requ ired since they may not be displayed on the screen (it depends on your country or region ). Press or to switch the pages. RX MODE Set the fax reception mode .  T o receive a fax in th e manual mode, an external [...]

6 SETTING ITEMS 104 Administrator Settings  Setting RX printing Y ou can set up options to print a received fax. In the Administrator ’s Function List, you can view the status of the options. For details of the operation to print the list, refer to the MFP Management Guide . 1 Press [RX PRINT]. 2 Set each option, and then press [OK]. DISCARD Y[...]

6.SETTING ITEMS Administrato r Settings 105 6 SETTING ITEMS DUPLEX PRINT Y ou can switch duplex printing ON or OFF . With it being set to ON, received do cuments are printed on both sides o f paper .  Duplex printing is a vailable only i f the received fax sizes and resolution a re the same.  When paper has run out durin g duplex printing, th[...]

6 SETTING ITEMS 106 Administrator Settings  Setting recovery transmission Y ou can set a period of time to retain original data in th e memory for the recover y trans mission function, o r whether enabling or disabling this function. 1 Press [RECOVER Y TX]. 2 Press [ 24H] or [ 1H] to set the document-stored time, and then press [OK]. When the sc[...]

6.SETTING ITEMS Administrato r Settings 107 6 SETTING ITEMS  Setting 2nd Line for F A X Unit Y ou can make settings so tha t two lines can be u sed at the same time using the 2nd Lin e for F AX Unit installed. In addition to the settings descri bed below , you need to:  Register the terminal ID.  P .101 “Registering the te rminal ID” ?[...]

6 SETTING ITEMS 108 Administrator Settings  SECURE RECEIVE The SECURE RECEIVE functi on allows you to store received fa x jobs in the equ ipment withou t printing them. Wi th this function, you can prevent the leaking of confidential information in a fax received whe n no people are present in your office, such as nighttime or holidays, or when [...]

6.SETTING ITEMS Administrato r Settings 109 6 SETTING ITEMS [WEEKL Y SCHEDULE] Y ou can set the time for each day of the week for automatically enabling or di sabl ing the SECURE RECEIVE function.  T ime is displayed in 24-h our format.  T o enab le the function throug hout the day , set [DISABLE]/[ENABLE] to 00:00/00:00.  T o disabl e the[...]

6 SETTING ITEMS 110 Administrator Settings 3 Enter the p assword and press [OK]. 4 Press [RETYPE NEW P ASSWORD], enter the same p assword again, and then press [OK].  Up to 20 alphanumeric characte rs (including the fol lowing symbols) can be entere d for the passward. Y ou can use alphanumerics and the following symbols. # $ ( ) * + , - . / : ;[...]

7. TROUBLESHOOTING AND SPECIFICA TIONS This chapter describes troublesho oting and specification s of GD-1320/GD-1260. T roubleshooting .................................... ............................................................... ................ 1 12 Error codes ............. ........................................................ ........[...]

7 TROUBLESHOOTING AND SPECIFICA TIONS 112 Tr oublesho oting T roubleshooting  Error codes Below is a list of error codes that you might see in the lists or reports. If you see an error code not listed here, retry the communi cation. If this error still occurs, contact your service technician or service representative.  Error messages Below is[...]

7.TROUBLESHOOTING AND SPECIFICA TIONS Troubleshooting 113 7 TROUBLESHOOTING AND SPECIFICA TIONS  T ransmission/reception trouble Below is a li st of trouble you migh t en counter duri ng the transmissi on/reception. T ransmission troubles Reception troubles If the suggested action does not solve the trouble or you encounter tro uble not listed a[...]

7 TROUBLESHOOTING AND SPECIFICA TIONS 114 Specifications of GD-1320/GD-1260 Specifications of GD-1320/GD-1260 *1 For hard driv es, MB means 1 mill ion bytes. ( T otal hard dri ve accessibl e capacity may vary d epending on ope rating envi ronment. ) When the total time that the power is turned off for 12 hours a day becomes about 5 years, the batte[...]

INDEX 115 INDEX Numerics 2nd Line for FAX Unit ............. ............. .............. 16 , 107 2-Sided origin als .............. ............ ................. .............54 A Administrator settings ................... ................. ............. 99 Alarm lamp .................. ................ ............. ................. 12 B Batch [...]

116 INDEX Redial function ................. ............ ................. ............. 20 REDUCTION ............... ................ ............. ............... 105 Relay station mailbox .......... ............. ................ ..........59 Reserved transmissions ............ ............. ................ ....46 RESOLUTION ....... ...........[...]

Printed in Malaysia GD-1320/GD-1260 OME120024A0[...]

1-1 1-1, OHSAKI, SHINAGA W A-KU, TOKYO, JAP AN MUL TIFUNCTIONAL DIGIT AL SYSTE MS Operator ’s Manual for F AX Unit GD-1320/GD-1260 ©2012 TOSHIBA TEC CORPORATION All rights reserved 6LJ61286000 R120120L0502-TTEC Ver01 2012-10[...]