Xerox WorkCentre 4260 Series manuel d'utilisation

Xerox WorkCentre 4260 Series System Administration Guide i System Administration Guide Xer o x W orkCentre 4260 Series[...]

Prepare and Translated by: Xerox GKLS Europe Operations Bessemer Road Welwyn Garden Ci ty Hertfordshire AL7 1BU United Kingdom Copyright protection claimed incl udes all forms and matters of copyrighted material and in formation now allowed by statutory or judicial la w or hereinafter granted. XEROX COPYRIGHT STATEMENT XEROX ® , and all Xerox prod[...]

TABLE OF CONTENTS Xerox WorkCentre 4260 Series System Administration Guide iii 1 Intr oduction .............. ...................................................... ............................................. ......... 1 Who should use this Guide? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

TABLE OF CONTENTS iv Xerox WorkCentre 4260 Series System Administration Guide HP-UX Client (V ersion 10.x) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Inf ormation Chec klist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Procedure .[...]

TABLE OF CONTENTS Xerox WorkCentre 4260 Series System Administration Guide v Install the P rint Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Ap pleT alk Pr inting (OS9) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Inf o[...]

TABLE OF CONTENTS vi Xerox WorkCentre 4260 Series System Administration Guide 6 Store F iles ................... ...................................................... ......................................... ........... 75 Ov erview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

TABLE OF CONTENTS Xerox WorkCentre 4260 Series System Administration Guide vii 9 Serv er F ax ................... ...................................................... .......................................... ......... 93 Ov erview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

TABLE OF CONTENTS viii Xerox WorkCentre 4260 Series System Adm inistration Guide Setup Phonebook Pref erences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 User Pref erenc es . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 9 [...]

TABLE OF CONTENTS Xerox WorkCentre 4260 Series System Administration Guide ix 14 SMart eSolutions ............................................................................................................ 129 Ov erview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

TABLE OF CONTENTS x Xerox WorkCentre 4260 Series System Administra tion Guide T est Immediate Image Overwrite . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 Immediate Image Ov erwrite Error . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 IP Filtering . . . . . . [...]

TABLE OF CONTENTS Xerox WorkCentre 4260 Series System Administration Guide xi 1. Manual Upgrade using C entreW are Internet Services . . . . . . . . . . . . . . . . . . . . . . . 167 2. Manual Upgrade using a USB flash drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168 3. Manual Upgrade using P rint File Submission . . . [...]

TABLE OF CONTENTS xii Xerox WorkCentre 4260 Series System Administration Guid e[...]

Xerox WorkCentre 4260 Series System Administration Guide 1 1I n t r o d u c t i o n WELCOME to the Xerox WorkCentre products. Who should use this Guide? This Guide is intended fo r Sy stem Administrators who need to install, setup and manage printers and other services on their network. To use the pr ocedures in this Guide effectiv ely, System Admi[...]

1I n t r o d u c t i o n 2 Xerox WorkCentre 4260 Series System Administration Guide NOTE: A low stand is a vailable f or the 4 tr ay configuration. A high st and is a vailable f o r the 1 and 2 tr ay configuration. Pa p er Tray 3 & 4 Optional Optional Optional N/A Stand (see note) Optional Optional Optional Standard Duplex Assembly Standar d St[...]

Control Panel Overview Xerox WorkCentre 4260 Series System Administration Guide 3 Con trol P anel Ov erview Services Job Status Machine Status Display and Touch Screen Log In/Out Help Cancel Numeric Keypad Stop Start Power Interrupt Printing Language Services Home Dial Pause Clear All[...]

1I n t r o d u c t i o n 4 Xerox WorkCentre 4260 Series System Administration Guide[...]

Xerox WorkCentre 4260 Series System Administration Guide 5 2 Machine Connection This chapter shows you how to connect your machine to a network and configure Ethernet settings. Connection P orts Fro n t V i e w USB Port[...]

2M a c h i n e C o n n e c t i o n 6 Xerox WorkCentre 4260 Series System Administration Guide Side View Interf ace P orts F ront USB 2.0 Port This port is provided for connection to a USB flash drive and is used as an input port for printing jobs, storing jobs and performing a software upgra de. Power Switch Power Connection Card Reader Slot for Fe[...]

Connection Ports Xerox WorkCentre 4260 Series System Administration Guide 7 Left Side Ext Port This port is used to allow a hands et to be connected to the machine. Fax Line Port This port is used to connect the machine directly to the fax line. Foreign Device In terface (FDI) Port This port allows a third party FDI device to be attached to the mac[...]

2M a c h i n e C o n n e c t i o n 8 Xerox WorkCentre 4260 Series System Administration Guide 2. Con nect t he Ethern et C able C onnect a 10/100 BaseT Ethernet cable to the Ethernet port on the left side of the machine and the other en d of the cable to y our network port. 3. P ower on the machine The P ower On button is located on the left si de [...]

CentreWare Internet Services Xerox WorkCentre 4260 Series System Administration Guide 9 Setting the Ethernet sp eed at the machine 1. Pr ess the <Log In/Out> button on the machine to enter the T ools P athway. 2. Enter the Adminis tr ator’s P assword . The def ault is 1111 . 3. To u c h [Enter] . 4. Pr ess the <Machine Status> button.[...]

2M a c h i n e C o n n e c t i o n 10 Xerox WorkCentre 4260 Series System Administration Guide Access Cen treW are Internet Services To view the [Internet Services Welcome] screen: 1. At your W orkstation, open the W eb browser, enter the T CP/IP Address of the machine in the Addres s bar. 2. Pre s s [Enter] or click on the [Go] button. F or exampl[...]

CentreWare Internet Services Xerox WorkCentre 4260 Series System Administration Guide 11 Change the Administr ator P assword It is recommended that you change the defaul t administrator password to a more secure password, so this Xerox devic e is not compromised. To change the admin password: 1. At your W orkstation, open your web browser and enter[...]

2M a c h i n e C o n n e c t i o n 12 Xerox WorkCentre 4260 Series System Administration Guide[...]

Xerox WorkCentre 4260 Series System Administration Guide 13 3 Netw ork Inst alla tion This chapter explains ho w to setup the machine to operate in the following environments: • TCP/IP on pa ge 13 • AppleTalk on page 22 • Netware on page 23 TC P / I P These instructions show you how to c onfig ure the following via C entreWare Internet Servic[...]

3N e t w o r k I n s t a l l a t i o n 14 Xerox WorkCentre 4260 Series System Administration Guide Pr ocedure Enter a Static IP Address 1. Pre s s t h e <Log In/Out> button on the machine to enter the T ools P athway. 2. Enter the Administr a tor’s Pa s sw o r d . The def ault is 1111 . 3. To u c h [Enter] . 4. P ress the <Machine St atu[...]

TCP/IP Xerox WorkCentre 4260 Series System Administration Guide 15 28. To u c h [Save] . DNS/DDNS Configuration 29. To u c h [T CP/IP Settings] . 30. To u c h [DNS Configur ation] . This f eature will be inaccessible (greye d out) if T CP/IP protocol is not enabled. 31. To u c h t h e [Domain Name] key board button. 32. To u c h t h e [Clear T e xt[...]

3N e t w o r k I n s t a l l a t i o n 16 Xerox WorkCentre 4260 Series System Administration Guide Pr ocedure Installation via DHCP (Dynamic Host Configuration Protocol) DHCP is enabled on the machine by default. If the machine is connected to the network, the TCP/IP information will be configured when the machine is powered on and no further confi[...]

TCP/IP Xerox WorkCentre 4260 Series System Administration Guide 17 23. To u c h [Close] three times. Configur e T CP/IP Setting s using Cen treW ar e Internet Services IPv4 1. At your W orkstation, open the W eb browser and enter the T CP/IP Address of the machine in the Address bar. 2. Pr ess [Enter] . 3. Click on the [Pr operties] ta b. 4. Click [...]

3N e t w o r k I n s t a l l a t i o n 18 Xerox WorkCentre 4260 Series System Administration Guide 16. Scroll down the page and click on [Ap ply] to accept the changes. IPv6 1. At your W orkstation, open the W eb browser and ent er the T CP/IP Address of the machine in the Addr ess bar. 2. Pre s s [Enter] . 3. Click on the [Pr operties] tab . 4. Cl[...]

TCP/IP Xerox WorkCentre 4260 Series System Administration Guide 19 DNSv6 14. Enter a valid [IP v6 Domain Name] . 15. Enter an IP address f or the [Primary DNS v6 Server Addr ess] . Enter an IP address f or [Secondary DNSv6 Serv er Address] . 16. Check the box to enable [Dynamic DNS v6 Registr ation] . NOTE: If your DNS Serv er does not support dyna[...]

3N e t w o r k I n s t a l l a t i o n 20 Xerox WorkCentre 4260 Series System Administration Guide DHCP/DDNS: • Release Registration – Allows DHCP reso ur ces to be released when the mac hine is powering down. This is a displa y-only item and shows “Enabled”. Zero-Configuration Networking: • Self Assigned Address (IPv4) – A llocates an [...]

TCP/IP Xerox WorkCentre 4260 Series System Administration Guide 21 • Privacy Password (minimum 8 characters) – Enter the privacy password using 8 to 32 characters. • Confirm Privacy Pass word – Re-enter the privacy password for verification. Print Drivers/Remote Clients Account: • Account Enabled – Select to enable the pr int drivers/re[...]

3N e t w o r k I n s t a l l a t i o n 22 Xerox WorkCentre 4260 Series System Administration Guide • IPX Socket Number: Enter the IPX socket number of the SNMP agent. • SNMP Version: Select the SNMP version of the SNMP agent. Traps: • TRAP Community Name: Enter the trap community name of the SNMP agent. • Trap to be Received: Select the typ[...]

Netware Xerox WorkCentre 4260 Series System Administration Guide 23 13. To u c h [Save] . 14. To u c h [Name and Area] . 15. To u c h [Printer Name] . 16. Enter the name using the on screen k eyboard. Whe n you are finished, touch [Sav e] . 17. To u c h [Area Name] . 18. Enter the desired area name using the on screen ke yboa rd (the printer def au[...]

3N e t w o r k I n s t a l l a t i o n 24 Xerox WorkCentre 4260 Series System Administration Guide 2. Enter the Administr a tor’s P assword . The def ault is 1111 . 3. To u c h [Enter] . 4. P ress the <Machine St atus> button. 5. To u c h t h e [T ools] tab. 6. To u c h [Connectivity and Network Setup] . 7. To u c h [Advanced] . 8. To u c h[...]

Unix Xerox WorkCentre 4260 Series System Administration Guide 25 • Select the box under [Poll Interval] and enter the desired number from the keypad. The default values are recomm ended. When you are finished, touch [Save] . • Select the desired setting for the [SAP Rate] by touching the arrow buttons. • Touch [Save] again. 28. To u c h [Clos[...]

3N e t w o r k I n s t a l l a t i o n 26 Xerox WorkCentre 4260 Series System Administration Guide 4. Click on the [Printers and Plotters] icon. 5. Click on [lp] spooler. 6. Click on [Printers and Pl otters] . 7. Click on [Actions: Add Remote P rinter/Plotter...] . 8. Enter the f ollowing inf ormation into the [Add R emote Printer/Plotter] f orm: a[...]

Unix Xerox WorkCentre 4260 Series System Administration Guide 27 Solaris 2.x Inf ormation Checklist Before starting the installatio n procedure, please ensure that the following items are available and/or the tasks have been performed: 1. Existing oper ational network utilising the T CP/IP protocol . 2. Ensure that the machine is connected to the n[...]

3N e t w o r k I n s t a l l a t i o n 28 Xerox WorkCentre 4260 Series System Administration Guide 11. T est the queue creat ed, by ent ering the command: lp -d queuename /e tc/hosts. 12. V erify that the job prints at the machine. tty Method 1. Enter su to access Super User mode . 2. Enter sh to run the Bourne shell . 3. Define the machine as a BS[...]

Unix Xerox WorkCentre 4260 Series System Administration Guide 29 Configure the Client 1. Add the machine printer hostname to the etc/hosts file on the SCO workstation. 2. Ensure that you can Ping the machine from the SCO workst ation. P erf orm the f ollowing steps to crea te a machine print queue on a SCO UNIX workstation using either the GUI or t[...]

3N e t w o r k I n s t a l l a t i o n 30 Xerox WorkCentre 4260 Series System Administration Guide Linux CUPS Static Addr essing Information Checklist Before starting the Installati on procedure, please ensure that the following items are available and/or the task s have been performed: 1. See Chapter 3, C onfigure Static Addre ssing using the Mach[...]

Unix Xerox WorkCentre 4260 Series System Administration Guide 31 18. Click on [C ontinue] . 19. The P rinter Added Successfully message will appear. Dynamic Addressing Information Checklist See Chapter 3, Configure Static Addressing us ing the Machine”, “Information Check list on page 13. Procedure 1. F ollow the steps in Chapter 3, C onfigure [...]

3N e t w o r k I n s t a l l a t i o n 32 Xerox WorkCentre 4260 Series System Administration Guide 8. Click on [OK ] . 9. The [Edit R emote Unix (lpd) Queue Entry] window will a p pe ar. 10. Enter the name of your Prin t Qu e ue in the [Names] area. 11. The Spool dir ectory is the directory where print jobs are stored and is a subdir ectory of [/va[...]

Cloning Xerox WorkCentre 4260 Series System Administration Guide 33 1. See Chapter 3, Configure St atic Addres sing using the Machine”, “Information Checklist on page 13. 2. Linux operating sy stem tha t sup ports PrintT ool. NOTE: Not all distros of Linux support P rintT ool. Procedure 1. F ollow the steps in Chapter 3, C o nfigure St atic Add[...]

3N e t w o r k I n s t a l l a t i o n 34 Xerox WorkCentre 4260 Series System Administration Guide service is already installed on the source mach ine. It is not possible to install a service through the process of cloning. Pro ce d u re 1. V erify the Software V ersion - f or all machines inv olved i n cloning. 2. Clone a Machine - select a nd sav[...]

Cloning Xerox WorkCentre 4260 Series System Administration Guide 35 NOTE: Y ou can sav e the Clone file onto a laptop or PC. 6. Click on [Sav e] . The [.dlm] file can now be used to clone other machines. Install Clone F ile to another Device NOTE: This procedure will cau se the machine to reboot. It w ill be unavailable over the network for several[...]

3N e t w o r k I n s t a l l a t i o n 36 Xerox WorkCentre 4260 Series System Administration Guide[...]

Xerox WorkCentre 4260 Series System Administration Guide 37 4 Print Drivers This chapter explains how to inst all the print drivers on your comput er. The following ar eas are covered: • LPR Printing on page 37 • Internet Printing Protocol (IPP) Port on page 40 • Raw TCP/IP Printing (Port 9100) on page 42 • AppleTalk Printing on page 44 •[...]

4P r i n t D r i v e r s 38 Xerox WorkCentre 4260 Series System Administration Guide 7. Scroll down to [O ther Network File and Print Services] and click on the checkbox to select it. 8. Click on [Details] . 9. If it is not selected, click on the [P rint Services for Unix] checkbox. 10. Click on the [OK] button. 11. Click on the [Next] button. NOTE[...]

Windows Printing Xerox WorkCentre 4260 Series System Administration Guide 39 5. Click on the [OK] button. Y our computer may need to r estart. Install P ri nter Driv er 1. Fr o m th e [Start] menu, f ollow the approp riate option f rom the list below: • Windows 2000/2003 - Click [Settings] then [Printers] . • Windows XP - Click [Printers and Fa[...]

4P r i n t D r i v e r s 40 Xerox WorkCentre 4260 Series System Administration Guide 17. Click on the [Next] button. For Win Vista only , follow these steps to finish: a) Click on [Print a te st page] to verify that the printer is installed. b) Click on [Make this m y def ault] if required. c) Click on the [Finish] button. 18. The [Name y our Prin [...]

Windows Printing Xerox WorkCentre 4260 Series System Administration Guide 41 8. Ente r tex t f or t he [Print er Name] , [P rinter Inf ormation] , and [Print er Location] , if required. 9. Enter a number f or the [Multiple Operation Timeout] . The def ault is 300. 10. Enter a number f or the [Time to K eep Jobs in History] . The def ault is 1. 11. [...]

4P r i n t D r i v e r s 42 Xerox WorkCentre 4260 Series System Administration Guide 14. Click on the [Hav e Disk] button and browse to the locati on of the printer driv er and click on the [OK] button. 15. Select the Printer Model and Click on the [OK] button. 16. Click on [Y es ] if you wish to mak e this the def ault printer. 17. Click on the [N[...]

Windows Printing Xerox WorkCentre 4260 Series System Administration Guide 43 Install Printer Driver 1. At your W orkstation, f rom the [Start] menu, select the ap propriate option f rom the f ollowing: • For Windows 2000/2003, click on [Settings] then [Printers] . • For Windows XP, click on [Printers and Faxes] . If you cannot see this option i[...]

4P r i n t D r i v e r s 44 Xerox WorkCentre 4260 Series System Administration Guide i) Click on the [Next] button. j) Click on the [Finish] button. 9. Y ou will return to the Add Print e r Wiz ard windo w and be prompt ed f or a Pr in te r Driv er . 10. Load the Pr in t a n d F ax D ri ver s CD into the CD driv e. If the CD autoruns, click [Exit] [...]

Windows Printing Xerox WorkCentre 4260 Series System Administration Guide 45 Configure AppleTalk 1. At your workstation, open the W eb brow ser and enter the T CP/IP address of the machine in the Address bar. 2. Pr ess [Enter] . 3. Click on the [Pr operties] ta b . 4. Click on the [Connectivity] link. 5. Click on the [Pr otocols] link. 6. Select [A[...]

4P r i n t D r i v e r s 46 Xerox WorkCentre 4260 Series System Administration Guide Windows XP a) Click on [Start] . b) Click on [Network Connec tions] c) Click on [Add Printer] . Windows 2000/2003 a) Click on [Start] , ([Settings]) . b) Click on [Print ers] . c) Double-click on [Add Prin ter] . Windows NT a) Click on [Start] , [Se ttin gs] th en [...]

Windows Printing Xerox WorkCentre 4260 Series System Administration Guide 47 15. Locate the f older containin g the printer d r iv ers on the CD and select the required Windows printe r driver. 16. Click on [Open] (and [Open] again, if necessar y). 17. Click on the [OK] button. 18. Select your P rinter Model f rom the list and click on the [Next] b[...]

4P r i n t D r i v e r s 48 Xerox WorkCentre 4260 Series System Administration Guide 3. Click on [Next ] . 4. Ensure that the r a dio button is selected next to [Sear ch f or suitable driv er] . 5. Click on the [Next] button. 6. Tick the checkbox next to [Specify a Loca tion] . 7. Click on the [Next] button. 8. Click on [Browse] to browse f or the [...]

Windows Printing Xerox WorkCentre 4260 Series System Administration Guide 49 Installable Options 1. If Bi-directional Se tup is enabled, the driv er will update with th e options inst alled on the device. 2. If Bi-directional setup is no t enabled, select the options that are installed on y our device. NOTE: LAN F ax requir es the Embedded F ax f e[...]

4P r i n t D r i v e r s 50 Xerox WorkCentre 4260 Series System Administration Guide a) Enter a name in the [Name] box. b) Ent er the Height and Width of your custom paper. c) Click on the [OK] button. 9. T o scale y our image to the size of the pape r, click on your required option in the [Scale Option s] menu. 10. Click on the [OK] button to sav [...]

Configure the Window s Printer Driver Xerox WorkCentre 4260 Series System Administration Guide 51 Image Options The Image Options tab allows you to change th e brightness and resolution of your printed documents and adjust the printed margin. Advanced The Advanced tab contains settings specific to the driver, such as Postscr ipt options and Font se[...]

4P r i n t D r i v e r s 52 Xerox WorkCentre 4260 Series System Administration Guide a) Click on the [General] t ab. b) Click on [Print T est Page] . c) Click on the [OK] button to close the [T est P age] window. d) Click on [P rinting Pref erences] . e) Ensure that the [Paper/Output] tab is selected and click on [More St atus] at the bottom of the[...]

Apple Mac Xerox WorkCentre 4260 Series System Administration Guide 53 5. Click on the [OK] button. 6. Click on the [General] t ab. 7. Click on [P rint T est Page] . 8. Click on the [OK] button to close the [T est P age] window. 9. Click on [P rinting Pr ef erences] . 10. Change any def ault pr inter settings, as required. 11. V erify that the test [...]

4P r i n t D r i v e r s 54 Xerox WorkCentre 4260 Series System Administration Guide 19. T o add a new print, click on: • [Add] . or • [Printers] menu then [Add Printer] . 20. Click on [IP P rintin g] f rom the top menu. 21. Click on [Internet P rotocol Pr inting] or [LPD/LPR Printing] f rom the next menu. 22. Enter the IP Address of the printe[...]

Apple Mac Xerox WorkCentre 4260 Series System Administration Guide 55 12. Once the Mac has restarted, click on the [Apple] icon, then [Chooser] . 13. Select the print e r icon and then click on the [P rinter Name] which corresponds to the name giv en to the machine in AppleT alk Settings - Name. 14. Click on [Cr eate] . 15. Click on the [Prin ter D[...]

4P r i n t D r i v e r s 56 Xerox WorkCentre 4260 Series System Administration Guide Printing Preferences 1. Printing P ref erences contains all the driver f eatures, and enables you to set def ault settings f or the driver. Y ou may sav e mult iple sets of settings, and select the appr opriate "Preset" at the time of printing. 2. Open a [...]

Print Driver Options: Enable/Disable the Banner Sheet Xerox WorkCentre 4260 Series System Administration Guide 57 P rint Driv er Options: Enable/Disable the Banner Sheet F rom the Pr int Driv er 1. Fr o m th e [Start] menu, f or: • Windows 2000/2003 - click on [Settings] then [Printers] . • Windows XP - click on [Printers and Faxes] . If you ca[...]

4P r i n t D r i v e r s 58 Xerox WorkCentre 4260 Series System Administration Guide[...]

Xerox WorkCentre 4260 Series System Administration Guide 59 5 Netw ork Scanning This chapter explains ho w to install and setup the Network Scanning service. Network Scanning enables Users to convert their hard copy do cuments to electronic files and retrieve them from a Server or Workstation on the network. For information on how to use the Netw o[...]

5 Network Scanning 60 Xerox WorkCentre 4260 Series System Administration Guide Enable the F eature f r om the Machine 1. Pre s s t h e <Log In/Out> button on the machine to enter the T ools P athway. 2. Enter the Administr a tor’s Pa s sw o r d . The def ault is 1111 . 3. To u c h [Enter] . 4. P ress the <Machine St atus> button. 5. T[...]

Configure a Repository Xerox WorkCentre 4260 Series System Administration Guide 61 Write down the IP Address or Host N ame. 2. Create a f older within the FTP root . This is the Scan R epository . Write down the Directory Path Structure. 3. Create a User account and passwor d which has read and write a ccess to the f older within the FTP root. Writ[...]

5 Network Scanning 62 Xerox WorkCentre 4260 Series System Administration Guide 16. Click on the [Ap p ly] button to accept the changes. If prompt ed, ent e r the Administr ator’s User ID [admin] and Pa s s wo r d [1111] , and click on [Login] . 17. Co nt i nu e t o Optional Step: C onfigure General Settings – page 67. Serv er Message Block (SMB[...]

Configure a Repository Xerox WorkCentre 4260 Series System Administration Guide 63 NOTE: It is recommend ed that the de f ault port setting is used. 12. Ent er the name of the [Shar e] . 13. Enter the path f rom the Share to your specific f o lder in the [Document P ath] entry box. For example, if the path is sharename/wc/scans , enter /wc/scans in[...]

5 Network Scanning 64 Xerox WorkCentre 4260 Series System Administration Guide g) Click on the [Add] button in the [Default F ile Destination] area. NOTE: If the Def ault File Destin ation has previously been configured, click on [Edit] . h) Select [HTTP] or [HTTPS] fr o m t h e [Proto col] drop-down menu. i) Click on the [Get Example Scripts] link[...]

File Destinations Setup Xerox WorkCentre 4260 Series System Administration Guide 65 5. Click on the [Network Sc anning] link. 6. Click on the [File R epository Setup] link. 7. Click on the [Add] button in the [Default File Destination] ar ea. NOTE: If the Def ault File Destination has previousl y been configured, click on [Edit] . 8. Optional St ep[...]

5 Network Scanning 66 Xerox WorkCentre 4260 Series System Administration Guide 4) Click on the [P rotocol] that the Serv er will use f or storing sc anned images f rom the machine. 5) Enter the Serv er Location det a ils where scanned images f rom the machine will be stored. 6) Click on the [Ap ply] button to accept the changes. The alt ernate Netw[...]

Optional Step: Configure General Settings Xerox WorkCentre 4260 Series System Administration Guide 67 • Hour • Minute • Second • Device Serial Number • User ID • Job ID The conditions for the [Auto] option also apply to this option. Custom Naming Using this op tion, you can select standard data formats, such as: • Date • Time • Jo[...]

5 Network Scanning 68 Xerox WorkCentre 4260 Series System Administration Guide c) Off - T urns off the Confirmation Sheet printing f unction. Distribution Templates 8. Users can create Scan T emplates with spe cific Network Sc anning settings and destinations. If you want th e machine to automatically up date tem pla tes s tore d in t he T emp late[...]

Optional Step: Configur e the Default Template Xerox WorkCentre 4260 Series System Administration Guide 69 8. Ensure t hat [File] is selected. F ax is re viewed lat er in this section. F ax Destinations If Server Fax is instal led on your machine, you will be able to sc an a document and automatically have it sent to a fax number. You will see [F a[...]

5 Network Scanning 70 Xerox WorkCentre 4260 Series System Administration Guide • Field Label (Required) The field label is only required if the Editable optio n is selected. Enter text to describe the name of the field. The name should ident ify the purpose of this field to the User, for example: Enter Invoice Number. • Default Value The defaul[...]

Optional Step: Create a New Template Xerox WorkCentre 4260 Series System Administration Guide 71 • Image Settings. • Confirmation Report. • Job Log. To change the settings: 1. Click on [Edit] . 2. Select the required settings. 3. Click on the [Apply] button to accept the changes. If prompted, enter the Administr ator’s User ID [admin] and P[...]

5 Network Scanning 72 Xerox WorkCentre 4260 Series System Administration Guide When the User enters me tadata and presses the <S tart> button, the machine will send the metadata to the Validation Server. The Vali dation Server checks the data against the c r i te r i a t h a t h a ve b e e n s e t u p on t h e V a l i d a ti o n S e r v e r .[...]

Further Information Xerox WorkCentre 4260 Series System Administration Guide 73 Setup the T emplate P ool Location The Internet Services Template Pool Setup page allows you to specify a location on your network where your scan templates are stor ed, known as the Template Pool. Templates stored in the Template Pool can be accessed by more than one m[...]

5 Network Scanning 74 Xerox WorkCentre 4260 Series System Administration Guide The Template Management API is design ed to be used by Xerox Partners. For further information on Xerox Partners, refer to www. xerox.com. NOTE: The T emplate Management Ap plication P rog r am Interf ace (API) must be enabled in order f or the WIA and TW AIN Scan driver[...]

Xerox WorkCentre 4260 Series System Administration Guide 75 6S t o r e F i l e s This chapter explains ho w to setup the optiona l Store Files feature, which allows users to store documents int o folders on the machin e’s internal drive or a USB flash drive. This is the procedure to follow to i nstall and setup this fe ature: 1. Overview on page [...]

6S t o r e F i l e s 76 Xerox WorkCentre 4260 Series System Administration Guide Copy Jobs to the machine The Copy service allows the user to: • Copy a job to the machine . • Save a job to the machine. • Copy and save a job to the machine. Refer to ‘Store File’ chapter 7 of the User Guide for instructions. Store files to the In ternal Dri[...]

Use the Feature Xerox WorkCentre 4260 Series System Administration Guide 77 7. To u c h t h e [File F ormat...] b utton to change the f ormat. There are 3 f ormats to choose f rom: a) TIFF (1 Fi le per Page) b) Multi-P age TIFF c) JPEG (1 File per P age) 8. Yo u c a n c h a n g e t h e [Output Color] , [2-sid ed Scanning] , [Original T ype] and [R [...]

6S t o r e F i l e s 78 Xerox WorkCentre 4260 Series System Administration Guide 5. When you select a file, a pop-up menu will appear. 6. To u c h [Add] . A tick will appear ne xt to the file name. 7. C ontinue to select and add the files you want to print. 8. To u c h [Done] when y ou are fin ished adding y our file(s). 9. P ress the gr een <St[...]

Xerox WorkCentre 4260 Series System Administration Guide 79 7 E-mail This chapter explains how to se t up the E-mail feature of the machine, which enables Users to scan paper documents into an electronic form at and send those documents to one or more e-mail recipients. This is the procedure to follow to i nstall and setup this fe ature: 1. Overvie[...]

7E - m a i l 80 Xerox WorkCentre 4260 Series System Administration Guide Inf ormation Checklist Before starting the Installati on procedure, please ensure that the following items are available and/or the task s have been performed: 1. Ensure that the machine is fully f unctionin g on the network prior to enabling E-mail. 2. T CP/IP and HTTP protoc[...]

Enable E-mail from the Machine Xerox WorkCentre 4260 Series System Administration Guide 81 6. Click on the [SMTP Server] link. 7. Select either IP Address or Host Name and enter the [Host Name] or the [IP Address] and [P ort Number] (1-65535) of the SMTP Serv er. The def ault P ort is 25. 8. Select the [Serv er Requires SMTP Authen tication] box if[...]

7E - m a i l 82 Xerox WorkCentre 4260 Series System Administration Guide 4. If LD AP is configured, select the required option next to the [Allow Authe ntic a ted Users to Edit “Fr om” Field when] : • [Address Book (LDAP) Search Successful] - Users can edit the 'From' field when the LDAP server finds the User's address. • [Ad[...]

Enable E-mail from the Machine Xerox WorkCentre 4260 Series System Administration Guide 83 Scan to E-mail Scan to e-mail settings will set the defaults fo r the following: Email Subject, Output Color, 2 sided Scanning and Original type. 1. Click on [Edit] . 2. Ente r tex t in the [Subject] box to define a def a ult sub ject that will appear in e-ma[...]

7E - m a i l 84 Xerox WorkCentre 4260 Series System Administration Guide • Document Name - allows user to na me a document. • Document Format - allows user to select the format of the document from either TIFF, mTIFF or PDF. 1. Click on [Edit] . 2. Select the required def ault file f ormat. 3. Click on [Apply] to accept the changes. 4. Click on[...]

Xerox WorkCentre 4260 Series System Administration Guide 85 8 LD AP Configura tion and Address Books This chapter explains how to install and setup Address Books. The following topics are covered: 1. Overview on page 85 2. Inf ormation Checklist on page 8 5 3. Create a Local Address Book on page 88 4. Create a Group Addr ess Book on page 90 Ov ervi[...]

8 LDAP Configuration and Address Books 86 Xerox WorkCentre 4260 Series System Administration Guide 3. Use an LD AP client to validat e your settin g s bef ore inputting them into the Internet Services menus. LD AP clients incl ude Micr osoft Outlook Express, Microsoft Outlook and Lotus Notes and other e-m ail clients. 4. T o use host names, D NS mu[...]

LDAP Configuration Xerox WorkCentre 4260 Series System Administration Guide 87 • [Search Nam e Order] of fe rs 3 w a ys to s ea rc h th e address list depending on the name syntax used in your e nvironment: • [Common Name] - Names are listed by First Name then Last Name. • [Email Address] - Names ar e listed by E-mail address. • [Surname an[...]

8 LDAP Configuration and Address Books 88 Xerox WorkCentre 4260 Series System Administration Guide Cr eate a Local Addr ess Book Ov erview The Internet Services Local Address Book screen allows you to upload a li st of names and e-mail addresses which can be accessed via the Public A ddress Book at the machi ne. The Public Address Book consists of [...]

Create a Local Address Book Xerox WorkCentre 4260 Series System Administration Guide 89 14. Click on the [Ap ply] button to accept the changes. If prompted, enter the Administr ator’s User ID [admin] and P assword [1111] , and click on [Login] . NOTE: If an address book is already est ablished, you may be warned that duplicat e entries exist an d[...]

8 LDAP Configuration and Address Books 90 Xerox WorkCentre 4260 Series System Administration Guide Cr eate a Group Addr ess Book A list of addresses can be compiled into a Group Address Book. Pro ce d u re 1. In the [E-mail Settings] area, click on th e [Group Addr ess Book] link. 2. Click on the [Add New Group] button. 3. Enter a name to describe [...]

Create a Group Address Book Xerox WorkCentre 4260 Series System Administration Guide 91 9. The person will be added to the [R ecipients List] . 10. R epeat steps 5 to 9 f or each person you want to e-mail. 11. When you hav e ad ded all the required recipients, touc h [Close] . 12. Place a document in the docume nt handler and press the green <St[...]

8 LDAP Configuration and Address Books 92 Xerox WorkCentre 4260 Series System Administration Guide[...]

Xerox WorkCentre 4260 Series System Administration Guide 93 9S e r v e r F a x This chapter explains how to set up the Server Fax featur e of the machine. This is the procedure to follow to i nstall and setup this fe ature: 1. Overview on page 93 2. Inf ormation Checklist on page 9 3 3. Insert the F eature Enablement K ey on page 94 4. Enable the S[...]

9 Server Fax 94 Xerox WorkCentre 4260 Series System Administration Guide 2. T CP/IP and HTTP protocols must be config ured on the machine so that the machine we b browser ca n be accessed. 3. Install and configure the X erox P artner Enterprise F ax solution on your network. R ef er to the manuf acturer's documentation containe d with the f ax[...]

Configure a Server Fax Repository Xerox WorkCentre 4260 Series System Administration Guide 95 • FTP (File Transfer Protocol) - see File Transfer Protocol (FTP) on page 95. • SMB (Server Message Block) - see Server Message Block (SMB) on page 96. • HTTP (HyperText Transport Protocol) - see HTTP/HTTPS on page 97. • HTTPS (HyperText Transport [...]

9 Server Fax 96 Xerox WorkCentre 4260 Series System Administration Guide Enter the full path to the directory, startin g at the root of FTP services. For example: /( directory name) / (directory name) . 10. Enter the User Name and P assword in the [Login Name] and [P asswor d] entry boxes. NOTE: The supplied Username must hav e pe rmission to acces[...]

Configure a Server Fax Repository Xerox WorkCentre 4260 Series System Administration Guide 97 8. Click on [IP Address] or [Host Name] , ent er either the IP Addr ess or Host Name of the computer where the F ax Repository (SMB Serv er/W orkstation) is loc ated. • Enter the Port Number , if required (Default is 139). NOTE: It is recommend ed that t[...]

9 Server Fax 98 Xerox WorkCentre 4260 Series System Administration Guide h) Click on the [Get Example Scripts] link to download an example script in PHP, ASP or P erl language: i) Select an ap propriat e Script Language file which is sup ported b y your HTTP F ax Re p os i t o r y s e r ve r . j) Right click on the required scri pt and select [Sav [...]

Configure a Server Fax Repository Xerox WorkCentre 4260 Series System Administration Guide 99 NOTE: The def ault P ort Number is 80 f or HTTP and 443 f or HTTPS. 8. In the [Script path and filename (f rom HTTP r oot)] entry box, enter the path to the script, st arting at the root. 9. Enter the Document P ath to your specific f older in the [Documen[...]

9 Server Fax 100 Xerox WorkCentre 4260 Series System Administration Guide T est the Serv er F ax 1. P ress the <Services Home> button on the C ontrol P anel. 2. To u c h [F ax] . 3. Enter a v alid f ax number. 4. Load a document in the docume nt handler and press the green <Start> button. 5. V e rify that your f ax is received at the sp[...]

Xerox WorkCentre 4260 Series System Administration Guide 101 10 Embedded F ax This chapter explains ho w to set up the Embedded Fax feature of the machine. These are the procedure s to follow to install and setup this service: 1. Overview on page 101 2. Inf ormation Checklist on page 101 3. Enable Embedded F ax f rom the Machine on page 102 4. T es[...]

10 Embedded Fax 102 Xerox WorkCentre 4260 Series System Administration Guide 5. C onnect your te lephone cable (s) to the f ax port(s) on the machine. Enable Embedded F ax fr om the Machine 1. Pre s s t h e <Log In/Out> button on the machine to enter the T ools P athway. 2. Enter the Administr a tor’s Pa s sw o r d . The def ault is 1111 . [...]

Additional Features Xerox WorkCentre 4260 Series System Administration Guide 103 P rocedur e 1. At your W orkstation, open the w eb browser, e nter the T C P/IP Address of the machine in the Address bar. 2. Pre ss [Enter] . 3. Click on the [Pr o perties] tab. 4. Click on the [Services] link. 5. Click on the [F ax ] link. 6. Click on the [F ax F orw[...]

10 Embedded Fax 104 Xerox WorkCentre 4260 Series System Administration Guide 1. At your W orkstation, open the w eb browser, enter the T CP/IP Address of the machine in the Addres s bar. 2. Pre s s [Enter] . 3. Click on the [Pr operties] tab. 4. Click on the [Services] link. 5. Click on the [F ax] link. 6. Click on the [F ax F orwar d] link. 7. In [...]

Xerox WorkCentre 4260 Series System Administration Guide 105 11 LAN F ax This chapter explains ho w to set up the LAN Fax feature of the machi ne. This is the procedure to follow to i nstall and setup this fe ature: 1. Overview on page 105 2. Inf ormation Checklist on page 105 3. Enable LAN F ax (Windows Printer Driv ers) on page 105 4. Use the F e[...]

11 LAN Fax 106 Xerox WorkCentre 4260 Series System Administration Guide Configur e the Prin ter Driver - Automatic ally 1. Fr o m th e [Start] menu click on one of the f ollowing: • Windows XP - [Printers and Faxes] , If you canno t see this option in the [Start] menu, then click on [Start] , followed by [Control Panel] first. • Windows 2000 - [...]

Use the Feature Xerox WorkCentre 4260 Series System Administration Guide 107 8. Click on [Setup] . 9. F ollow the steps in Add F ax Recipient below. Mac OS Users 1. Open a document to f ax and click on [File] and then [P rint] . 2. Click on the X ero x W orkCentre 4260 printer. 3. Click on [X erox F eatures] fr o m t h e [Copies and P ages] menu 4.[...]

11 LAN Fax 108 Xerox WorkCentre 4260 Series System Administration Guide 17. T o rem ove a recipie nt f rom the grou p, click the name and then click the [R emov e] button. 18. T o add a recipient to the group f rom another phonebook, click the [Add] button. Select the phonebook, select the requir ed nam e f rom the phonebook and click [OK] . Settin[...]

Use the Feature Xerox WorkCentre 4260 Series System Administration Guide 109 33. Click on the r equired resolution f rom the [F ax R e solution] drop-down m enu. 34. If you want to send your f ax at a specific time, click on the [Send At:] and ent er the time in the next 24 hours that you want the machine to send your f ax. 35. If your telephone sy[...]

11 LAN Fax 110 Xerox WorkCentre 4260 Series System Administration Guide 45. Click on [OK] on the [Paper/Output] tab t o s e n d y o ur fax . T h e d o c u m en t w i l l f a x w it h the specified settings. 46. Check that the recipient received the f ax.[...]

Xerox WorkCentre 4260 Series System Administration Guide 111 12 Netw ork Accounting This chapter explains how to set up the Network Accounting service of the machine. This is the procedure to follow to i nstall and setup this s ervice: 1. Overview on page 111 2. Inf ormation Checklist on page 111 3. Insert the F eature Enablement K ey on page 112 4[...]

12 Network Accounting 112 Xerox WorkCentre 4260 Series System Administration Guide 4. Install and configur e the X erox-certified Network Accounting Solution P ackage on your network. R ef er to the manuf acturer's instructions with the network accounting pack age to complete this t ask. 5. T est communication betw een the a ccounting server a[...]

Configure Network Accounting Xerox WorkCentre 4260 Series System Administration Guide 113 Configur e Network Accounting 1. Pr ess the <Log In/Out> button on the machine to enter the T ools Pathwa y. 2. Enter the Adminis tr ator’s P assword . The def ault is 1111 . 3. To u c h [Enter] . 4. Pr ess the <Machine Status> button. 5. To u c [...]

12 Network Accounting 114 Xerox WorkCentre 4260 Series System Administration Guide 22. To u c h [Close] . 23. P ress the <Log In/Out> button. 24. To u c h [Confirm] to exit the T ools P athway. V erify that Network Accounting is Enabled 25. P ress the <Services Home> button on the C ontrol P anel. 26. The T ouch P anel should display a [...]

Test Network Accounting Xerox WorkCentre 4260 Series System Administration Guide 115 3. Click on [P roperties] . 4. Click on [Con figur ation] . 5. Click on [Accounting] . 6. Click on [X erox Network Accoun ting] fr o m t h e [Accounting S ystem] menu. 7. Click on the [Pr ompt for E very Job] option if you want Users to enter their User and Account[...]

12 Network Accounting 116 Xerox WorkCentre 4260 Series System Administration Guide 3. If your print job does not print, try to copy a job at the machine using the same Account and User ID. NOTE: If the copy job completes the n the Account and User ID are valid. 4. It may be necessary to check the network accounting solution software or server confi[...]

Xerox WorkCentre 4260 Series System Administration Guide 117 13 Xer o x St and ard Accounting This chapter explains how to set up the Xerox Standard Accounting feature of the machine. This is the procedure to follow to i nstall and setup this fe ature: 1. Overview on page 117 2. Inf ormation Checklist on page 118 3. Enable X ero x St andard Account[...]

13 Xerox Standard Accounting 118 Xerox WorkCentre 4260 Series System Administration Guide of prints, copies or scans p erformed. When XS A is enabled, Users must enter their account details in the printer driver to prin t documents from their Workstations. The XSA feature is mutually exclusive from any other accounting feature. If XSA is enabled at[...]

Overview Xerox WorkCentre 4260 Series System Administration Guide 119 Enable X ero x Standar d Accounting fr om the Machine 1. Pr ess the <Log In/Out> button on the machine to enter the T ools Pathwa y. 2. Enter the Adminis tr ator’s P assword . The def ault is 1111 . 3. To u c h [Enter] . 4. Pr ess the <Machine Status> button. 5. To [...]

13 Xerox Standard Accounting 120 Xerox WorkCentre 4260 Series System Administration Guide 2) [Mask User ID] and [Mask Account ID] checkboxes allow asterisks (******) to be shown when IDs are entered. b) Use Def ault Accounting Codes - Setup th e def ault settings f or Account T ype and Account ID (if applicable). 8. Click on [OK ] . 9. Click on [Ap[...]

Set Usage Limits Xerox WorkCentre 4260 Series System Administration Guide 121 4. Click on [Add Account] . 5. The new account will appear in the [Group Accounts] list and the [default f or new users] option will be automatically set. NOTE: More gr oups can be cr eated in t he same wa y. The next step is to crea te a User Account. Once you have creat[...]

13 Xerox Standard Accounting 122 Xerox WorkCentre 4260 Series System Administration Guide • Black Printed Impressions The maximum number of documents that can be printed by a User, from their Workstation via the printer driver. • Black Copied Impressions The maximum number of copies that can be produced by a User via the Copy feature on the mac[...]

Use the Xerox Standard Accounting Xerox WorkCentre 4260 Series System Administration Guide 123 insufficient credit remaining for this feature”. Users will not be able to use the feature until their limit is reset. If the User performs a copy, scan or fax job at the machine, and mid -way through the job their limit is exceeded, the job will be del[...]

13 Xerox Standard Accounting 124 Xerox WorkCentre 4260 Series System Administration Guide Account Ex ample In the example below, the Admi nistrator creates a User called Jane Smith and makes her a member of the default Group Account, called Finance Department . The Administrator creates two Genera l Accounts called Project A and Project B and adds [...]

Optional Step: Pr int a Usage Repor t Xerox WorkCentre 4260 Series System Administration Guide 125 2. Pre ss [Enter] . 3. Click on the [Pr o perties] tab. 4. Click on the [Gener al Setup] link. 5. Click on the [X erox Standar d Accounting] link. Fo r a U s e r 1. Select the [Manage Accounting] link. 2. Click on the [Limit Access] button next to the[...]

13 Xerox Standard Accounting 126 Xerox WorkCentre 4260 Series System Administration Guide restore the data and settings on the machine or to copy the information to other Xerox machines. All the machines invo lved in the cloning procedure must have the same system software version. Cr eate Back-up file 1. At your W orkstation, open the w eb browser[...]

Optional Step: Backup and Clon e Settings to Another Machine Xerox WorkCentre 4260 Series System Administration Guide 127 11. The XSA settings and data will be restored as they wer e when the back-up f ile was creat ed. If y ou are clonin g another machi ne you ma y want to c hange, delet e or rese t the XSA accounts as ap propriate f or the new ma[...]

13 Xerox Standard Accounting 128 Xerox WorkCentre 4260 Series System Administration Guide[...]

Xerox WorkCentre 4260 Series System Administration Guide 129 14 SMar t eSol utions This chapter explains ho w to set up the SMart eSolutions of the machine. This is the procedure to follow to i nstall and setup this fe ature: 1. Overview on page 129 2. Inf ormation Checklist on page 129 3. Setup Meter A ssistant on page 130 4. Setup Supplies Assist[...]

14 SMart eSolutions 130 Xerox WorkCentre 4260 Series System Administration Guide 4. If you want to use SMart eSolutions Windows Client or C entreW are W eb, visit www.xerox.com/smartesolutions f or furthe r instructions and to download the software. Setup Meter Assist ant Verify that all machines are enabled on www.Xerox.com: 5. Go to www.Xerox.com[...]

Xerox WorkCentre 4260 Series System Administration Guide 131 15 Security This chapter describes how to configur e the Security features for the machine. The followi ng features ca n be installed and configured: 1. Security @ X ero x on page 131 2. Standar d Authentication on page 131 3. 802.1X Authentication on page 138 4. Image Over write Security[...]

15 Security 132 Xerox WorkCentre 4260 Series System Administration Guide locally by an internal datab ase stored in the ma chine, or by a card reader or authentication solution with the Xerox Secure Access feature. The Administrator can select one of these envi ronments to provide ne twork authentication: • Kerberos (U nix, Linux) • Kerberos (W[...]

Standard Authentication Xerox WorkCentre 4260 Series System Administration Guide 133 2. Ensure that the Authentication Server to b e used is functiona l on your ne twork. R ef er to your manuf acturer's document ation f o r instructions to complete this task. There are 3 steps to the Network Authentication set up: 1. Enable Network Authenticat[...]

15 Security 134 Xerox WorkCentre 4260 Series System Administration Guide 16. F oll ow the steps in V erify that LD AP Authentication is enabled at the machine on page 137 to check that you hav e setup authentication corr ectly. Configur e Network Authentic ation - K erberos (Windows ADS) 1. At your W orkstation, open the w eb browser, enter the T C[...]

Standard Authentication Xerox WorkCentre 4260 Series System Administration Guide 135 7. Click on [R equire Network Authentic ation] . 8. T o allow guests to access the machine, select the [Allow Guest Access] option and enter the requi red [P asscode] f or the guest account. NOTE: Y ou cannot leav e the P asscode blank. 9. Select the [SMB (Windows [...]

15 Security 136 Xerox WorkCentre 4260 Series System Administration Guide NOTE: If the Primary Domain Controller to wh ich the users are to be authenticated resides on a diff erent su bnet f rom the ma chine, select the Optional Inf ormation checkbox and enter the IP address or Host Name of the Primary Domain Contr oller. This is done because the SM[...]

Standard Authentication Xerox WorkCentre 4260 Series System Administration Guide 137 V erify that LD AP Authentication is enabled at the machine 1. To u c h [E- mail] . NOTE: It may be necess ary to press the <Se rvices Home> button first. 2. Y ou wi ll be p rompted to enter you r usern ame an d passwo rd. Enter an accou nt that is valid on t[...]

15 Security 138 Xerox WorkCentre 4260 Series System Administration Guide 6. R e-type the password in the [R etype P assword] field. 7. Enter the user's e-mail address in the [E-mail Addr ess] field. 8. Enter the user’s phone number in the [Phone Number] field. 9. Click on [Apply] to add the new User. 10. Y ou can export the list of User acco[...]

802.1X Authentication Xerox WorkCentre 4260 Series System Administration Guide 139 The Administrator can configure the machine to use one EAP type. EAP types supported on the Xerox machine are: • EAP-MD5 • PEAPv0/EAP-MS-CHAPv2 • EAP-MS-CHAPv2 Inf ormation Checklist 1. 802.1X authentication must be sup ported on the network where X erox machin[...]

15 Security 140 Xerox WorkCentre 4260 Series System Administration Guide 2. Pre s s [Enter] . 3. Click on the [Pr operties] tab. 4. Click on the [Security] link. 5. Select [802.1X] in the directory tree. 6. Under the 802.1X area, checkmark the [802.1X] enable box. 7. Select the [Authentication Method] f rom the drop-down menu. 8. In the Credentials[...]

Image Overwrite Security Xerox WorkCentre 4260 Series System Administration Guide 141 Standard and Full Overwrite ODIO has the ability to perform Standard and Full Overwrites: • Standard ODIO will ov erwrite all jobs stored in image data as well as fax card image data. Standard ODIO will not overwrite fax mailbo x, Poll store (mailbox 0) a nd dia[...]

15 Security 142 Xerox WorkCentre 4260 Series System Administration Guide IMPORTANT: Whilst an Overwrite is in progress, the machine should not be used to perform any jobs and the power should not be switched off. 1. Pre s s t h e <Log In/Out> button on the machine to enter the T ools P athway. 2. Enter the Administr a tor’s Pa s sw o r d . [...]

Image Overwrite Security Xerox WorkCentre 4260 Series System Administration Guide 143 IMPORTANT: Whilst an Overwrite is in progre ss, the machine should not be used to perform any jobs and the power should not be switched off. Information Checklist Before starting the Installati on procedure, please ensure that the following items are available and[...]

15 Security 144 Xerox WorkCentre 4260 Series System Administration Guide Scheduled On Dema nd Image Overwrite 1. At your W orkstation, open the w eb browser, enter the T CP/IP Address of the machine that you wish to copy the cloned settings to, in the Address bar. 2. Pre s s [Enter] . 3. Click on the [Pr operties] tab. 4. Click on the [Security] li[...]

Image Overwrite Security Xerox WorkCentre 4260 Series System Administration Guide 145 1. Ensure that the machine is f ully f unctioning in its existing configur ation bef ore you enable Immedi ate Image Ov erwrite. Enable the IIO By default, this security feature is disabled. 1. Pr ess the <Log In/Out> button on the machine to enter the T ool[...]

15 Security 146 Xerox WorkCentre 4260 Series System Administration Guide IP Filtering Ov erview The IP Filtering is a security fea ture that allows you to control access to Internet Services. IP Filtering allows you to prevent unauthorized access by TCP/IP (Transmission Control Protocol /Internet Protoc ol). The IP Filtering feature provides securi[...]

IP Sec Xerox WorkCentre 4260 Series System Administration Guide 147 • 2001:DB8:1234:215:215:9 9FF:FE04:D345 / 128 is used to reference a complete address. • 2001:DB8:1234:215:215:9 9FF:FE04:D345 / 64 is used to reference prefi x address consisted of leftmost 64 bits only. • 2001:DB8:1234:215:215:9 9FF:: / 80 is used to reference prefix addres[...]

15 Security 148 Xerox WorkCentre 4260 Series System Administration Guide Audit Log The Audit Log is a list of activities that have been completed at the machine and is displayed in a raw text format. The Internet Services Audit Log screen a llows the admin istrator to enable the ma chine to download an audit log. IMPORTANT: Audit Log cannot be enab[...]

Audit Log Xerox WorkCentre 4260 Series System Administration Guide 149 6 = Network Scan job 7 = Server Fax job 8 = IFAX 9 = Email job 10 = Audit Log Disabled 11 = Audit Log Enabled 12 = Copy 13 = Embedded Fax 14 = Print/Fax driver LAN Fax job 15 = Data Encryption 16 = Scheduled ODIOD Standard started# 17 = Scheduled ODIO Standard complete 18 = Sche[...]

15 Security 150 Xerox WorkCentre 4260 Series System Administration Guide • comp-deleted - the job was deleted. • comp-terminated - the job was cancelled. Identify the PC or User To record the User's name in the Audit Log, Network Authentication must be configured on the Xerox machine. IIO Status If IIO (Immediate Image Over write) is enab [...]

Machine Digital Certificate Manag ement & Trusted Certificate Authorities Xerox WorkCentre 4260 Series System Administration Guide 151 • Network Accounting configuration. To enable SSL on a machine, it needs to have i ts own digital certi ficate. When clie nts make a request to the device, it exports the ce rtificate to pr ovide an encrypted [...]

15 Security 152 Xerox WorkCentre 4260 Series System Administration Guide NOTE: The Co mmon Name is tak en from the machin e’s IP Address/Host Name and Domain Name. 10. Enter the [E-mail Address] of the Administr ator who is responsible f or the secur e management of the machine. 11. In the [Days of V alidity] box, enter the number of days that th[...]

SNMP Xerox WorkCentre 4260 Series System Administration Guide 153 a) R eturn to the Machine Digital C ertificat e Management screen in the Internet Services Security menu. b) Click on [Upload Signed C ertificate] . c) Brow se to the signed certifica te file on y our PC and click on the [Open] button. d) Click on the [Upload C ertificate] button. e)[...]

15 Security 154 Xerox WorkCentre 4260 Series System Administration Guide 6. Click on the [SNMP] link. 7. Click on the [Enable] checkbox. Edit SNMP settings 8. Click on the [Edit] button. If prompt ed, ent e r the Administr ator’s User ID [admin] and Pa s s wo r d [1111] , and click on [Login] . 9. Enter the [GET Community Name] and [SET Community[...]

SNMPv3 Xerox WorkCentre 4260 Series System Administration Guide 155 SNMPv3 SNMPv3 can be enable d to create an encrypted ch annel for secur e machine management . 1. At your W orkstation, open the w eb browser, e nter the T C P/IP Address of the machine in the Address bar. 2. Pr ess [Enter] . 3. Click on the [Pr o perties] tab. 4. Click on the [Con[...]

15 Security 156 Xerox WorkCentre 4260 Series System Administration Guide[...]

Xerox WorkCentre 4260 Series System Administration Guide 157 16 CentreW are Internet Ser vices (CWIS) This chapter explains how to enable and use th e CentreWare Internet Services CWIS fea ture of the machine. Th e following infor mation is provided . The following areas ar e covered: 1. Overview on page 157 2. Inf ormation Checklist on page 157 3.[...]

16 CentreWare Internet Services (CWIS) 158 Xerox WorkCentre 4260 Series System Administration Guide 1. The machine should be ph ysically connecte d to the network with T CP/IP enabled so that CWIS ca n be accessed f rom a w eb bro wser. 2. An existing operational workst ation with T CP/ IP Internet or Intr anet accessibility is requi red. 3. HTTP ([...]

Access CWIS Xerox WorkCentre 4260 Series System Administration Guide 159 4. Click a tab to access the desired page, or click on the Index icon at the top of the machine web page to access the index and cont ents list. Network F actory Default button This button can be found on the [ Status] tab and is used to reset Net work parameters to factory de[...]

16 CentreWare Internet Services (CWIS) 160 Xerox WorkCentre 4260 Series System Administration Guide • Severity - The importance or impact of the problem. • Status Code - If the problem needs a Service Re presentative to fix it then let them know this code when you talk to them. • Description - Displays a warning or details ab out the problem [...]

Active Jobs Xerox WorkCentre 4260 Series System Administration Guide 161 Billing and Count ers The Internet Services Billing Inf ormation page displays the total nu mber of impressions copied, printed, scanned or faxed by the de vice. The usage Counters page shows you the number of impressions and im ages sent by the machine. The Billing and Usage [...]

16 CentreWare Internet Services (CWIS) 162 Xerox WorkCentre 4260 Series System Administration Guide 1. At your W orkstation, open the w eb browser, enter the T CP/IP Address of the machine in the Addres s bar. 2. Pre s s [Enter] . 3. Click on the [Jobs] ta b. 4. Click on the [Ref resh] button to update the inf ormation in the table. The followi ng [...]

Image Settings Xerox WorkCentre 4260 Series System Administration Guide 163 6. Select the required Deliv ery T ype in the De liv ery area: • Immediate Print - the document will prin t as soon as it is sent to the machine. • Proof Print - if several copies of the document have been selected, one copy only will print to allow the reader to check [...]

16 CentreWare Internet Services (CWIS) 164 Xerox WorkCentre 4260 Series System Administration Guide P ortable Document F ormat (PDF) Settings 7. Click on [Optimized for F ast W eb Viewing] if you want to create linearized PDF files. 8. Linearized files allow single pages of a PDF file to be display ed in a w eb bro wser bef ore the entire file is d[...]

Alert Notification Xerox WorkCentre 4260 Series System Administration Guide 165 Alert Notific ation Customers can set the Xer ox machin e to notify Users or operator s of problems as they occur on the machine. Alert Notifi cation is configured via CentreWare Inte rnet Services. Gener al Device Alerts 1. At your W orkstation, open the w eb browser, [...]

16 CentreWare Internet Services (CWIS) 166 Xerox WorkCentre 4260 Series System Administration Guide T o Edit X ero x or Administrator Sup port Cont act Details 1. At your W orkstation, open the w eb browser, enter the T CP/IP Address of the machine in the Addres s bar. 2. Pre s s [Enter] . 3. Click on the [Support] tab . 4. Click on the [Edit Setti[...]

Xerox WorkCentre 4260 Series System Administration Guide 167 17 Softw are Upgrade Ov erview The Software Upgrade feature allows the customer to upgrade the machine software as requested by a Xerox Customer Support Ce ntre Representative, without needing a Customer Service Representative to be present. When should I upgrade the softw ar e? Xerox is [...]

17 Software Upgrade 168 Xerox WorkCentre 4260 Series System Administration Guide 2. Manual Upgr ade using a USB flash driv e If yo ur m ac hin e d oe s no t h ave a n et wor k c onn ec tio n, it i s p os sib le to upg ra de t he sof tw ar e by connecting a USB flash drive to the USB port at the front or on the side of the machine, for more instruct[...]

Xerox WorkCentre 4260 Series System Administration Guide 169 9. Click on the [.hd] file. 10. Click on the [Open] button. 11. Click on the [Install Software] button to proceed with the upgr ade. If prompted, enter the Administr ator’s User ID [admin] and P assword [1111] , and click on [Login] . 12. The file will be sent to the printer and will di[...]

17 Software Upgrade 170 Xerox WorkCentre 4260 Series System Administration Guide 7. Select the Upgr ade File [.hd] by to uc h in g i t . 8. Pr e ss the green <Start> button to send the file to th e machine and start the upgrade process. 9. The User Interf ace will indi cate the stat us of the upgr ade and the machine will reboot once it is co[...]

Xerox WorkCentre 4260 Series System Administration Guide 171 18 Tr oubleshooting This chapter contains problem solving procedur es and how to further a ssistance. For more information, refer to the foll owing sections. • Problem Solving Procedure on page 171 • Network Scanning on page 172 • LDAP on page 175 • Server Fax on page 177 • Embe[...]

18 Troubleshooting 172 Xerox WorkCentre 4260 Series System Administration Guide Network Sc anning Prob l em A ct io n I cannot scan on the machine . 1. If a Scan to File C o nfirmation R eport is produced check the details. 2. P rint a S ystem Co nfigur ation R e port to check that Network Scanning is configured correctly. 3. Ensure that the scan f[...]

Network Scanning Xerox WorkCentre 4260 Series System Administration Guide 173 I cannot scan to an FTP site. If you are using FTP to file scanned images, follow these instructions to check that the service is configured correctly: 1. Open a command prompt window fr om your W orkstation: a) Click o n [Start] . b) Click o n [Run] . c) En ter cmd . d) [...]

18 Troubleshooting 174 Xerox WorkCentre 4260 Series System Administration Guide I cannot scan to an HTTP or HTTPS site. 1. If the machine has been configured to sc an to an HTTPS destination with Serv er V alidation enabled, the scan will f ail if the serv er certificate is either expi red, untrust ed, or cont ains an incorrect domain name. V erify[...]

LDAP Xerox WorkCentre 4260 Series System Administration Guide 175 LD AP 6. Ensure the device is a ble to access the script. T o enable permissions to ex ecute script s on a W indows 2003 serv er: a) Click o n the [Start] menu. b) Select [P rograms] . c) Clic k on [Administr ative T ools] . d) Select [Manage Y our Server] . e) Select [W eb Interf ac[...]

18 Troubleshooting 176 Xerox WorkCentre 4260 Series System Administration Guide No LDAP entries fit the search criteria entered by the User. Verify the Search Name Order is se t to match the name syntax used in your environment. This setting is located within the Internet Services LDAP screen. Prob l em A ct io n[...]

Server Fax Xerox WorkCentre 4260 Series System Administration Guide 177 Serv er F ax P roble m Action I cannot use this feature on the machine. 1. If a Server F ax Confirmation R eport is produced check the details. 2. Print a Server F a x C onfirmation Report to check that Server F ax is configured co rrectly. 3. Ensure that the f ax filing locati[...]

18 Troubleshooting 178 Xerox WorkCentre 4260 Series System Administration Guide Embedded F ax Prob l em A ct io n I cannot use this feature on the machine. Ensure that the fax setting s are correctly configured. 1. P ress the <Log In/Out> button on the machine to enter the To o l s p a t h w a y . 2. Enter the P assword of the Administr a tor[...]

Network Accounting Xerox WorkCentre 4260 Series System Administration Guide 179 Network Accoun ting P roble m Action I cannot use this feature on the machine. 1. Press the <Log In /Out> button on the machine to enter the T ools pathway. 2. Enter the A dministr ator’s P assword . The d ef ault is [1111] . 3. To u c h [Enter] . 4. Press the &[...]

18 Troubleshooting 180 Xerox WorkCentre 4260 Series System Administration Guide P rinting Prob l em A ct io n I cannot print to the machine. 1. Ensure that ther e are no networ k connectivity problems with the Xerox machine. 2. Pr int a T est Page f rom the X erox print driver to the machine to verify connectivity. 3. Ensure that the print server i[...]

Connectivity Xerox WorkCentre 4260 Series System Administration Guide 181 Connectivity P roble m Action The machine is not avai lable on the network. Network Connectivity 1. Print a C onfiguration R eport at the machine to ensure that the network address inf ormation is correctly configured. 2. Ensure that the Onli ne button is enabled within the T[...]

18 Troubleshooting 182 Xerox WorkCentre 4260 Series System Administration Guide Incorrect TCP/IP Address In certain situati ons you may find the machine is configured with an incorrect IP Addr ess or displays a network error. There ar e several possible causes of this: 1. When the machine boots up it discov ers that it has been configured with an I[...]

Store Files Xerox WorkCentre 4260 Series System Administration Guide 183 Stor e Files P roble m Action I cannot store jobs 1. Memory is full. 2. Delete files f rom Store Files f olders.[...]

18 Troubleshooting 184 Xerox WorkCentre 4260 Series System Administration Guide[...]

Xerox WorkCentre 4260 Series System Administration Guide 185 Appendix A Wir e less C onnectivity Ov erview The Xerox machine is compatible with 802.11 (Wi-Fi ® ) wireless networks, when used with an external wireless adapter .802.11 Ethernet Bridge. 802.11 Wir eless Networking The location where the machine is installed must be cover ed by an 802.[...]

186 Xerox WorkCentre 4260 Series System Administration Guide Xerox public MI Bs are located at: h ttp://ftp.xerox.com/pub/drivers/MIBs/ Customers can download the MIBs and use th eir SNMP tool to obtain the required information. Enable/Disable Sy stem Timer V alues To enable or disable any System Timer Value f o r e i t h e r o f t h e f o l l o w [...]

Enable/Disable System Timer Values Xerox WorkCentre 4260 Series System Administration Guide 187 18. Select the timer value f or hours (0 - 120 Hours) and f or minutes (0 - 59 minutes) b y touching the UP and DOWN arrow. 19. To u c h [Sav e] to return to the Time rs menu. 20. P ress the <Log In/Out> button. 21. To u c h [Confirm] to exit the T[...]

188 Xerox WorkCentre 4260 Series System Administration Guide[...]

INDEX Xerox WorkCentre 4260 Series System Administration Guide 1 Numerics 802.11 ethernet bridge 185 802.11 Wireless Adapter 185 802.11 Wireless Networking 185 802.1X authent ication 138 enable 139 overview 138 A Access administrator 8 Access CWIS 158 Accounting 49, 78 Active Jobs 161 Add fax recipient 107 fax recipient from phonebook 107 File Dest[...]

INDEX 2 Xerox WorkCentre 4260 Series System Administration Guide trays 160 usage counters 161 Clone 33 file 35 machine 34 procedure 34 Cloning 33 Completion Status 149 Configuration 55 Configuration Report 9, 167 Configure 802.1X 140 Apple Mac print driver 55 e-mail 81 Ethernet 8 fax settings 94, 102 kerberos authentica tion (UNIX/Linux) 133, 134 L[...]

INDEX Xerox WorkCentre 4260 Series System Administration Guide 3 general 81 layout adjustment 83 scan to e-mail 83 configure feature 81 configure SMTP 80 enable 80 setup address books 84 E-mail Image Settings 84 Embedded Fax 93, 101 enable 102 overview 101 Enable Audit Log 148 Enable Dynamic DNS Registration 15 Enable the IIO 145 Entry Data 150 Eth[...]

INDEX 4 Xerox WorkCentre 4260 Series System Administration Guide portable document format (PDF) 164 Immediate Overwrite Error 145 Incomplete Scan 186 Install clone file 35 print driver for Apple Talk (Windows) 45 print driver for IIP (Windows) 41 print driver for RAW TCP/IP / Port 9100 (Win- dowsI) 43 print driver for TCP/IP (Apple Mac) 53 Installa[...]

INDEX Xerox WorkCentre 4260 Series System Administration Guide 5 Netware 23 Network Accounting 111 enable 112 test 115 Network accounting activate machine 114 configure 113 enable Mac OS X 115 Win 2000 114 Win XP or Vista 114 overview 111 verify service enablement 114 Network Authentication 133, 134, 135, 136 Network Factory Default button 159 Netw[...]

INDEX 6 Xerox WorkCentre 4260 Series System Administration Guide Print Queue Linux CUPS dynamic addressing 31 static ad dressing 30 Linux LPR via PrintTool static ad dressing 31 Print Services for Unix 37 Printer Driver install for AppleTalk (Apple Mac) 54 Printer Drivers install for LPR port (Windows) 39 New print q ueue 37 Printer drivers configu[...]

INDEX Xerox WorkCentre 4260 Series System Administration Guide 7 T TCP/IP 7 TCP/IP (Windows) 13 Template 71 Template Pool Location 73 Test local address book 89 Trays 160 Troubleshooting 171 Trusted Certific ate Authorities 150 tty method 28, 29 U UNIX 56 Unix SCO 28 configure client 29 GUI method 29 tty method 29 Solaris 2.x 27 configure client 27[...]

INDEX 8 Xerox WorkCentre 4260 Series System Administration Guide overview 117 use feat ure 123[...]

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