Xerox WorkCentre 5225V AFL manuel d'utilisation

User Guide ME3612E4-1 User Guide XE3021EN0-2[...]

© 2008 by Fuji Xer ox Co., Lt d. All rights reserved . Copyri ght protecti on claim ed incl udes all for ms and m atters of co pyright ed materi al and informa tion now al lowed by statutory o r judicia l law or her einafter gr anted, inc luding witho ut limitat ions, mate rial gener ated from th e software programs wh ich are d isplayed on the sc[...]

3 T able of Content s 1 Befor e Using the Ma chine ....... .... ....... .... ....... ...... ..... ...... ....... .... ....... .... . 9 Xerox We lcome Cent er ....... .... ....... .... ....... ....... .... ....... .... ....... ...... ..... ...... . 9 Serial Numb er . ....... ..... ...... ..... ...... ....... .... ....... ...... ..... ....... .... ..[...]

4 All Countr ies, North Americ a - USA/ Canada ......... ........ ..... ....... ........ 28 European Union.. ....... ........... ........ ......... ....... ......... ......... .......... ....... .. 28 Other Countri es .... .... ..... ....... ...... ..... ...... ..... ...... ..... ...... ..... ...... ..... ...... 29 2 Product Over view...... ..... .[...]

5 Inve rt Ima ge .. ....... ....... .... ....... ...... ..... ...... ..... ...... ....... .... ....... ....... .... ... 61 Orig inal Ori enta tion .. ..... ...... ..... ...... ....... .... ....... .... ....... ....... .... ....... .... . 61 Outpu t Forma t ..... ..... ....... ...... ..... ...... ..... ...... ....... .... ....... ....... .... ......[...]

6 Lay out A djustm ent - Fax /Inte rnet F ax/S erver Fax ...... ...... ....... .... ....... ... 97 Orig inal Size ... ....... ....... .... ....... .... ....... ...... ..... ...... ..... ....... ...... ..... ...... . 97 Book Faxin g.. ....... .... ....... ....... .... ....... .... ....... ...... ..... ...... ..... ...... ....... ... 98 Redu ce/En la[...]

7 Trans fer P roto col ... ..... ...... ..... ...... ....... .... ....... .... ....... ....... .... ....... .... . 1 26 Addre ss B ook . ....... ....... .... ....... ...... ..... ...... ..... ...... ....... ..... ...... ....... ... 12 7 Brows e .... ...... ..... ...... ....... .... ....... ....... .... ....... .... ....... ...... ..... ...... .....[...]

8 Det ails..... .... ....... .... ....... ...... ..... ...... ....... .... ....... .... ....... ....... .... ....... ... 1 56 Change Settings ..... ....... ....... ........ ....... ....... ........ ....... ....... ........ ....... 157 Sear ch b y Nam e/S earch by Ke ywor d/Se lect Keyw ord ...... .... ....... ... 15 8 8 Sto red Pro gram ming ......[...]

9 1 Before Using the Machine Welcome to the Xerox family of Work Centre produc ts. This User Guide pro vides de tail ed informat ion and procedures f or usi ng the integral features of the machine. Xerox Welcome Center If you nee d assis tance duri ng or a fter pro duct i nstallat ion, visit the Xerox website f or online solut ions and support. htt[...]

1 Befor e Using the Mach ine 10 Languag e Displayed on t he T ouch Screen The language displayed on the t ouch screen can be changed in the fol lowing two ways: • To change the language for tempor ary use, press the <Langu age> button on the control panel , then select the req uired langu age. NOTE: The langua ge retu rns to the d efault l [...]

Conventi ons 11 T ext in [Square Brac ket s] Indicates the names of the screens, ta bs, buttons, feat ures, and option cat egories . Square brackets are also u sed when referring to fil e and folder names on a PC. For example: • Select [Origi nal Type] on the [Image Quali ty] screen. • Select [Save ]. T ext in <Angle Bracke t s > Indicate[...]

1 Befor e Using the Mach ine 12 Related Informa tion Sources The foll owing sou rces of i nformation are av ailable for t he machine : User Guide This guide is int ended for general user s and describes how to use the features of the machine, such as copy, scan, and fax. System Administrati on Guide This guide is int ended for the System Adminis tr[...]

Safety Note s 13 W ARNING: Unauthorized alterati ons, which may include the addition of new functions or connection of exter nal devi ces, may im pact the pr oduct certifica tion. Pleas e contact your Xerox r epresentat ive fo r more i nformation. This product and re commended suppli es have b een tested and found to comply with strict safety requi[...]

1 Befor e Using the Mach ine 14 Maintenance The operator 's pr oduct mainte nance proc edures are d escribed in t he customer documentation supplied with thi s produc t. Do not carry out any ot her mainten ance procedures not descr ibed in the documentat ion. Cleaning Y our Product W ARNING: Do not use aerosol cleaners. Aerosol cleaners can be[...]

Safety Note s 15 – In a hot, humid, dusty or poor ly ventilated envi ronment – In direct sunlight – Near ovens or humi difiers • Always lo ck th e wheels of this product after instal lation. Opera tional Safety Infor matio n • To avoid the ris k of electric shock and a f ire a ccident, switch off and un plug t he product promptl y in the [...]

1 Befor e Using the Mach ine 16 Laser Safety Informati on CAUTION: Use of controls , adjustments, o r performance of procedures other t han those specified i n thi s guide may result in ha zardous light exposure. This equipmen t complies with int ernational safety st andards and is classi fied as a Class 1 Laser Product. With specific ref erence to[...]

Regulat ory Information 17 Radio Frequency Emissions (Class A digital device) European Union W ARNING: In order to allow this equipment to operate in close proximity to Industrial , Scientifi c and Medical (ISM) equipment, the ext ernal radiatio n from ISM equipment may ha ve to be limited or specia l mitigat ion measures taken. Changes or modifica[...]

1 Befor e Using the Mach ine 18 For F AX Function USA FAX Send Header Requi rements: The telephon e Consumer Pr otection Act of 199 1 makes i t unlawful for any person to use a computer or other elec tronic devic e, inclu ding a Fax machine, to send any message unless such messag e cle arly contai ns in a margin at the top or bott om of each transm[...]

Regulat ory Information 19 causing harm to t he telephone net work, the Tel ephone Company may reque st that you disconnect the equi pment until the pro blem is resol ved. Repairs to the machine should be made only by a Xerox represent ative or an authorized Xerox service agency . This applies at any ti me during or after the service warranty peri [...]

1 Befor e Using the Mach ine 20 The product may be configur ed to be compatible with other country networks. Please contact your Xerox representat ive if it needs to be reconnect ed to another country's net work. NOTE: Although thi s product can use eithe r loop discon nect (pulse) or DTMF (tone ) signalin g it i s recommended that it is set t[...]

About L icense 21 About Licen se RSA B SAF E This product i ncludes RSA BSAFE ® Cryptographi c softwar e from RSA Security In c. Heim dal Copyright (c ) 2000 Kungliga Tekniska Högskolan (Royal Institute of Technolo gy, Stockholm, Swe den). All rights re served. Redistri bution and use in source and bin ary forms, with or without modificatio n, ar[...]

1 Befor e Using the Mach ine 22 Libcurl COPYRIGHT AND PERMISSION N OTICE Copyright (c) 1996 - 2006, Daniel Stenberg, < daniel@haxx. se>. All r ights res erved. Permis sion to use, copy, modify, and distribut e this so ftware fo r any purpose with or without fe e is hereby gr anted, provi ded that the above copyright notice and this permi ssio[...]

About L icense 23 AND ON ANY THEO RY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (I NCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBIL ITY OF SUCH DAMAGE. The views and conclusions cont ained in the softwar e and documentation are t hose of the authors and shoul d n[...]

1 Befor e Using the Mach ine 24 Portions Copyri ght 1999-2005 Howard Y.H. Chu. Portions Copyri ght 1999-2005 Symas Corporation. Portions Copyright 1998-2003 Hallvar d B. Furuseth. All r ights res erved. Redistri bution and use in source and binar y forms, wit h or without mod- ifica tion, are permitt ed provided that thi s notice is preser ved. The[...]

About L icense 25 SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM- PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDIN G, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERV- ICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTER- RUPTION) HOWE[...]

1 Befor e Using the Mach ine 26 Illegal C opies USA Congress, by statute, has f orbidde n the repr oduction of the following subjects under certain circumst ances. Penal ties of fine or imp risonment may be imposed on those guilty of maki ng such reproducti ons. 1. Obligations or Securi ties of the Uni ted State s Government , such as: Certifi cate[...]

Illegal Copie s 27 Exception: United St ates mili tary discharge certifi cates may be photogra phed. 10. Badges, Identif ication Car ds, Pas ses, or I nsigni a carrie d by mil itary personnel , or by members of the various Feder al Depart ments, s uch as FBI, Treasury, etc. (unless phot ograph is ordered by the head of such department or bureau.) R[...]

1 Befor e Using the Mach ine 28 This list is not inclusive and no liab ility i s assumed for either it s completeness or accuracy . In case of dou bt, c ontact your legal counsel. Product Recy cling and Dispo sal Battery Recycling and Di sposal Dispose of all bat teries in accordance wi th local legislation. For recovery of sc arce resources, Xerox[...]

Product Recycl ing and Di sposal 29 WEEE Pr ofessional/Bus iness Application of t his symbol on your equip ment is confirmation that you must dispose of this equi pment in complian ce with agreed nationa l procedures. In accor dance wit h European legisla tion, end of lif e electrical and el ectronic equipment sub ject to disposal must be managed w[...]

1 Befor e Using the Mach ine 30[...]

31 2 Product Overview This machine is not simpl y a conventional copi er, but a digi tal device capab le of copying, f axing, pr inting an d scanning, depending on the configurat ion. The screens shown in thi s manual are from a full y configured machi ne to cover all the features. The conten t of th e screens may var y slight ly depen ding on the [...]

2 Produ ct Overv iew 32 Machine Com ponent s The foll owing diagr ams show t he standard and opti onal co mponents of t he machi ne. 8 9 10 11 5 1 2 3 4 6 7 Fro nt V iew No. Component Function 1 Duple x automati c documen t feeder Autom aticall y feeds m ultipl e-page docu ments into the mach ine. 2 Control panel Consists o f operati on buttons, LE[...]

Machine Componen ts 33 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 1 No. Component Function 1 T ray attachment (Office Fini sher LX) Use this attachment when outp utting unstaple d A4 LEF , 8.5 x 1 1” LEF , or B5 LEF paper to the Of fice Finisher LX tray . NOTE: For information on how to use the tray att achment, refer to Attaching the T ray At[...]

2 Produ ct Overv iew 34 9 S t aple cartr idge (Office Fi nishe r LX) Contains s taples. 10 Front cove r (Office Fi nishe r LX) Open th is cov er when c learing paper jams or loading staples. 1 1 Office Fini sher LX (optiona l) S taples or punc hes cop ies or pr ints. 12 Docu ment feeder glass Scans documen ts. 13 T op transpor t cover (Office Fi ni[...]

Mach ine Compo nents 35 3 Top co ver (Integr ated Off ice Finishe r) Open thi s cover wh en clear ing pape r jams. 4 Front cover (Integr ated Off ice Finishe r) Open thi s cover wh en loa ding stap les or cl earing s taple jam s. 5 St apl e car tr idg e (Integr ated Off ice Finishe r) Contains staples . 6S t a n d (Optiona l) Suppo rts the m ain un[...]

2 Produ ct Overv iew 36 Contro l Pane l The following diagram shows the names and functions of the buttons on the control panel. 4 7 10 11 12 13 17 8 9 6 16 15 14 5 3 2 1 No. Button Function 1 Brightness d ial Use thi s dial to adj ust the cont rast of the to uch screen. 2 T ouch screen Displa ys mes sages an d screen buttons for the va rious f eat[...]

Mach ine Se rvic es 37 Machine Services The machine provides various ser vices tha t can be accessed by pressing the <All Services> button on the cont rol panel. The fol lowing descripti on outlines the services available on the machi ne. NOTE: In this man ual, the screen that is displayed by press ing the <All Services > button is refe[...]

2 Produ ct Overv iew 38 Inter net Fax Allows you to send and rece ive faxes ove r the Internet or intranet. Internet Fax prov ides reduced cost of tran smissions compared to the use of a conventio nal phone line. After scanning documents, y ou can s end scanned data by e-mail, and can als o recei ve scanned da ta in an e-mail attachment sent f rom [...]

Power On/Off 39 Stored Programming Allows you to store frequently- used settings as a program and recal l them with just one button. Thi s servi ce is not availabl e on the Al l Servi ces scr een by d efault, but can be displa yed by the System Administrat or. For instr uctions on how to displ ay the service on the All Servi ces screen, refer to th[...]

2 Product Overview 40 Ground Fault Interrupter (GFI) If a fault is detected in the power supply to the machine, a Ground Fault In terrupter (GFI) device on the machine automatically cuts all e lectrical power. If power is interrupted, locate the RESET button on the back of the machine. If the GFI has been triggered, the RESET button will be in t he[...]

Modes 41 <Energy Saver> light is on. The Sleep Mode is cancelled when th e <Energy Saver> button is pressed, or a fax or print job is received by the machine. The factory defa ult setting of 5 minutes is customer changeable within the ra nge of 2 to 60 minutes, and must be longer than the Low Powe r Mode time value. The time specified f[...]

2 Produ ct Overv iew 42 Job St atus Use this button to chec k the progress of a job, or displ ay the log and detailed informati on of comple ted jobs. The l atest job i s displayed at the top of the l ist. Use t his button to als o check, delete, or print stored document s or documents in the machi ne’s mailboxes. For more info rmation, r efer to[...]

Recyc led Pape r 43 2. Att ach the tray att ac hment to the tray , as shown in the illus tration. Recycled Paper The use of recyc led paper i n the machine ben efits the environment wi th no degrad ation in performance. Xerox recommends recycled paper with 20% post consumer content which can be obtained both thr ough Xerox and other offi ce supplie[...]

2 Produ ct Overv iew 44[...]

45 3 Copy This chapter conta ins inform ation on the copy screens and the features avail able. NOTE: Some of the f eatures descr ibed i n this chapt er are optional, and may not apply to your machine configurat ion. Copyi ng Pro cedur e This section descr ibes the basic copy pro cedure. Follow the steps below. 1. Load the Documents – p age 45 2. [...]

3 Copy 46 Document Feeder The following explains how to load docume nts using the document feeder. The maximum capacity of the document feeder is shown below: Documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches ) for the width and 210 to 432 mm (4.5 to 17 inches) for the le ngth, and the stan dard sizes of 5.5 x 8.5” SEF/LEF to 7.2[...]

Copying Proce dure 47 Document Glass The following explai ns how to load a document using the document glass. The document glass i s used for a single- page or bound document up to 297 mm (11.7 inches) for the width and up to 432 mm (17 inches) for t he length. NOTE: Before you place a document on the document glass, make sur e that the touch scree[...]

3 Copy 48 3. Set the required feat ures on each t ab. If [More] is selected, sel ect [Save] to confirm t he selec ted fe ature or [Cancel] to ret urn to the previ ous scr een. For informati on on the features avai lable on each tab, ref er to the followi ng: Copy – page 49 Image Quality – p age 55 Layout Adjus tment – page 57 Output Format ?[...]

Copy 49 St opping a Copy Job Follow the steps below to manual ly cancel an ac tivated c opy job. 1. Press the <S top> button on the control pa nel t o suspend the current copy job. 2. If requir ed, press the <Job S tatus> b utton to disp lay the [Active Jobs] t ab. T o exit th e [Active Jobs] t ab, press the <Features > button. 3.[...]

3 Copy 50 More Displays t he [Reduce/ Enlarge] scr een. For more info rmation, r efer to [Reduce/Enlar ge] Screen on page 50 . [Reduce/E nlarge] Sc reen Provides ad ditional r eduction/enlarg ement options. NOTE: The options di splayed on this scree n vary depending on the select ed paper size series. Proportional % • Text box - Allows y ou to e [...]

Copy 51 Pape r Supply The availabl e paper t rays are display ed on t he touch scr een tog ether wit h the media size and or ientati on preset f or each t ray. When changing the si ze or type of medi a in a tray, the tray must be reprogrammed by the System Administrator to match the media being loaded. For more informat ion on reprogramming the tr [...]

3 Copy 52 screen, and all ows you to selec t a paper size. The pr esets are s et up by the System Administrat or. • Custom Size - Allows yo u to specify the width and leng th of the paper si ze using the scroll bu ttons in 1 mm (0.1 inch) increment s. The accept able ranges of paper sizes are 89-297 mm (3.5-11. 7 inches) for the width and 99-432 [...]

Copy 53 2 J 2 Sided Makes double-sided copi es from double-si ded documents. 2 J 1 Sided Makes single- sided copies fr om double-sided documents Rotate Side 2 Rotates side 2 of the printou ts head to toe. NOTE: This chec k box is available f or all options except [1 J 1 Sided]. Copy Output This feature allows you t o sort copy outp uts. If an optio[...]

3 Copy 54 • No Folding - Dis ables the Folding fu nction. • Single Fold - Mak es a cr ease in each she et of the output s for easy fol ding. Booklet Creation Displays the [Booklet Creation] scr een. This featu re is identi cal to [Bookl et Creati on] on the [O utput Fo rmat] tab. For infor mation, refer t o Bookle t Creatio n on page 62 . Hole [...]

Image Quali ty 55 NOTE: The abov e Hole Punch op tions are displ ayed when the 2 & 3 Hol e Punch Unit is inst alled . When the 2 & 4 Punch Uni t is i nst alled, the opt ions avai lable are [No Punch], [2 Hole Punch], [4 Hole Punch], and [T o p]. When the 4 Hole Punch Unit is insta lled, t he opti ons avail able ar e [No Pun ch], [4 Hole Pun[...]

3 Copy 56 Original T ype This feat ure al lows you t o copy at opt imum image quality b y selec ting the type o f the original documents. 1. Select [Original T ype] on the [Image Q uality] scree n. 2. Select the requir ed option. 3. Select [Save]. Text Select t his opt ion to c opy document s that co ntain text only , where the text must be copied [...]

Layo ut Adjustm ent 57 Background Suppression This feat ure suppr esses backgro und color s and image bl eed-through whe n copyin g. NOTE: This f eature is not avail able when [Photo] is selected on the [Original T ype] screen. 1. Select [ Background Suppression] on the [Image Quality] s creen. 2. Select t he requir ed opti ons. 3. Select [ Save]. [...]

3 Copy 58 1. Select [Book Copying] on the [Layout Adjustment ] screen. 2. Select the requir ed options . 3. Select [Save]. NOTE: The facing p ages of a bound document must be placed in a horizont al orient ation on the doc ument glass. Off Disables the featur e. Left Page then Right Copies pages of an open book in the dire ction from lef t to right[...]

Layo ut Adjustm ent 59 Binding Edge Era se Erases pri nting of the cent er bindi ng area of the bo ok that tends to be shadowed due to the fol d in the pages. Use the scr oll butt ons to spec ify the ar ea to be erased f rom the center of an open book within the range of 0-50 mm (0.0-2.0 inche s) in 1mm (0.04 inch) increments. Orig inal Size This f[...]

3 Copy 60 Par allel E dges Allows you to spe cify t he edge erase amounts for top and bott om and/or le ft and right edges. Up t o 50 mm ( 2 inches) can be e rased f rom each edge. Im age S hift This feature allows you to change the position of the image on the output copy paper. NOTE: Make sure that t he orient ation of the document s and the [ Or[...]

Layo ut Adjustm ent 61 Off Disables t he feat ure. Always On Automaticall y rotates the image, as required, to fi t on the selected copy paper . On during Auto Automaticall y rotates the image, as required, to fi t on the selec ted copy paper. This feature is availab le only when [Auto Paper Select] is selec ted in the [Paper Supply ] feature or [A[...]

3 Copy 62 Sid ewa ys Im ages Selects the horizontal orientati on, where t he top of the document is orient ated to wards the left of the machine. Output Form at This section descr ibes fe atures that enh ance the appear ance of a copy job. For more informati on on the features avai lable, refer to the followi ng: Booklet Cr eation – p age 62 Cove[...]

Output For mat 63 Create Left/Top Bound Booklet Makes a booklet fro m a document. Images are automat ically pl aced in a sequenc e that, when folded, the copie s are bound at the top or left edge of the output . Copy Booklet Allows you to copy booklet sheets by maintaini ng the order of the images. The [Fold and Staple] optio n binds th e copies to[...]

3 Copy 64 Off Makes a booklet without a cover sheet. On Adds a cover sheet to th e booklet from the cover st ock tray. When selected, the [Covers] opti on becomes available . Covers • Blank Covers - Adds a blan k cover to the bookl et. • Front Cover - 2 Sided - Copies th e first and last pages of the document onto the cover stock. Add blan k sh[...]

Output For mat 65 Covers This feature al lows you to add a front and/or back cover to a copy job. NOTE: If t he machine’ s memory becomes full whi le scanning a document with this feature enabled, follow the instruc tions on the screen to canc el the job. Delete t he stored document s, or reduce the amount of p ages to fr ee some memory and try a[...]

3 Copy 66 No Transparency Separators Disables the featur e. Blank Transparen cy Separato rs Places a blank page separato r between each transpar ency sheet. Only one set of copies is made. NOTE: Thi s feature is not available when [1 J 2 Sided] or [2 J 2 Sided] i s selec ted in [2 Sided Copying]. Blank Separator s & Handout s Copies one set of [...]

Output For mat 67 • 4 Pages Up - Copi es an image f our times vertical ly or hori zontally onto one sheet of paper. • 8 Pages Up - Copies an image eight times verti cally or horizont ally onto one sheet of paper. • Auto Repeat - Automatical ly c alculates the number of t imes to r epeat v ertical ly or horizontally from document size, stock s[...]

3 Copy 68 Annotations This feature allows you to add the date, page numbers, and a predete rmined phr ase to the co py outputs. 1. Select [Annot ations] on the [Output Format] scr een. 2. Select the requir ed option. 3. Select [Save]. Comment Displays the [Comment ] screen. For more inf ormation, ref er to [Comment] Scre en on page 68 . Date Stamp [...]

Output For mat 69 Off Disables t he feat ure. Date Stamp Enables the feature. Format Select the date for mat from [dd/mm/20y y], [mm/dd/20yy] , and [20yy/mm/ dd]. Apply To Displays the [ Apply Da te Stamp To] screen. Select to prin t the date on t he [First Page Only], [All Pages], or [Al l Pages Except First ]. Position Displays t he [Dat e Stamp [...]

3 Copy 70 [Format & Style] Screen Font Size Allows you to speci fy the font size of the date, page number s, and comments using th e scroll but tons on the screen or the numeri c keypad on the contr ol pane l, wit hin t he range of 6 to 18 points in 1 point in crements. Side 2 Options Allows you to speci fy the pos ition of the date, page numbe[...]

Output For mat 71 Machine Serial Number Displays t he [W atermark - Machin e Serial Number ] screen. This opti on print s the seri al number of the machine on the output copies. Select [On] to enable th e feature. Watermark Effect Displays t he [Water mark Ef fect] scr een. This option embeds t he text st rings spe cifi ed in [Control Number ], [St[...]

3 Copy 72 Job A ssembly This section desc ribes the jo b assembly fe atures. For mor e infor mation on the feat ures, refer t o the follo wing: Build Job – page 72 Sample Job – p age 74 Combine Original Sets – page 74 Form Overlay – page 75 Delete Out side/Delete Insi de – p age 75 1. Press the < All Serv ices> button on the cont ro[...]

Job A ssembl y 73 Booklet Creati on Display s the [Booklet Cr eation] scr een for t he build job. For more info rmation, re fer to Booklet Creat ion o n page 62 . Covers Display s the [Covers] scree n for the build job. For more infor mation, refer to Covers on page 65 . Annotations Display s the [Annotations ] screen for the buil d job. For more i[...]

3 Copy 74 Last Origi nal Indic ates the current sca n batch is the last in a job to be scanned. Next Origina l Sequentiall y scans mor e sections in t he same sc an job. Delete Cancels the build j ob proc ess. Start Starts s canning the next se ction. Sample Job This featur e allows you to pri nt one set of the job to check the out put is correc t,[...]

Job A ssembl y 75 Form Overlay This feat ure scans and stores an i mage on t he first page of y our document , and overlays the image ont o the rest of the document. For example, if the fir st page of your document contains a header and foo ter, the header and f ooter can b e copied onto the subsequent pages. 1. Select [Form Overlay] on the [Output[...]

3 Copy 76 [Delet e Out side/Delete Inside - Ar ea 1] s creen Allows you to speci fy the ar ea for the [Delet e Outside/Dele te Insi de] featur e. The ar ea is defi ned by the rectangl e formed be tween the point s X1,Y1 and X2, Y2. 1. Select [Area 1] on the [Delete Outside/ Delete Inside ] screen. 2. T ouch a te xt box, and then enter a coordinat e[...]

77 4F a x This ch apter conta ins i nformation on the fax sc reens and the fax servic es avai lable. In addition to th e conventiona l Fax servic e, the machine offers you the Direct Fax, Internet Fax, and Server Fax services. Direct Fax al lows you to tra nsmit fax es directl y from PC client s. Internet Fax allows you to send scanned images by e-[...]

4F a x 78 1. Press the < Log In/O ut> butt on on t he control p anel. 2. Enter the correct us er ID using the numeric keyp ad on t he contro l p anel or t he screen keyboar d. NOTE: The d efault Sys tem Administr ator ID is “1 1 1 1 1” . If t he Authe nticat ion and Accounting feat ure is enabled, you may also be required to ente r a pass[...]

Fax Pro cedure 79 The documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches) for the width and 210 to 432 mm (4. 5 to 17 i nches) for the length, and the s tandard si zes of 5.5 x 8.5” SEF/LEF to 7.25 x 10.5” SEF/LEF. When sending a fax, y ou can sc an up to 29 7 mm (11.7 inches) in wi dth and 432 mm (17.3 inches) i n length (or 60[...]

4F a x 80 2. Press the < All Serv ices> button on the cont rol p anel. 3. Select [Fax] or [I nternet Fax] on the tou ch scre en to disp lay t he corresponding scr een. NOTE: The [Fax] icon on the All Services s cre en is for the Fax or Server Fax servic e depending on the fax servic e selec ted in the Sy stem Administ rati on mode. Fo r how t[...]

Fax Pro cedure 81 • Using the <Speed Di al> button o n the contr ol panel (r efer to Speed Dial on page 87 ) For Internet Fax: • Using the [ New Recipient s] f eature (r efer t o New Recipients on page 89 ) • Using the [ Address Book] featur e (refer to Address Book on page 90 ) For Server Fax: • Using the nu meric ke ypad on the cont[...]

4F a x 82 6. Check the St atus of the Fax Job 1. Press the < Job S tatus> button on the cont rol p anel t o disp lay the Job S tatus screen. The queued fax j ob will be di splayed. If the job is not displ ayed on the screen, it may have already been processed. Untransmitt ed jobs ar e dis played on the [ Active Job s] scr een, and are pri nte[...]

Spe cifyi ng Fax Dest inat ions 83 S pecifying F ax Destinations This section descr ibes how to specify desti nations using the Fax ser vice. For more informati on, re fer t o the fol lowing : New Recipient s – p age 83 Address Book – page 86 Cover Page – page 87 1. Make sure t hat the Fax serv ice i s enabled. 2. Press the <All Services&g[...]

4F a x 84 Backspace Deletes t he last c haracter enter ed. Relay Broadcas t You can use the machine’s relay br oadcasting feat ure to send a document to a remot e machine, which then sends the document to multiple desti nations regi stered in the remote machine for speed dialing. This can reduce tr ansmission cost when the destinati ons are out o[...]

Spe cifyi ng Fax Dest inat ions 85 DTMF Method - Examples The DTMF method uses combinat ions of special character s to send documents. See the followi ng examples. • Remote Mailbox - Sends a document to a mailbox on a remote machi ne. • Polling - Retrieve s a document stored in a mailbox on a remote machine. • Relay Broadcast - Se nds a docum[...]

4F a x 86 Address Book This feat ure al lows you t o selec t the desti nations r egistered in th e Address Book for speed dialing. Th e destinati ons in the Add ress Book are li sted by the speed di al codes they are assigned. For informat ion on how to register desti nations for speed dialing, refer to the Syst em Administra tion Guide. 1. Select [...]

Spe cifyi ng Fax Dest inat ions 87 Speed Dial This feature al lows you to select a destinat ion quickly usi ng the 3-digit code ass igned to it. An asteri sk (*) on t he screen keybo ard or the c ontrol panel can be used to spe cify multiple speed di al codes and a pound sign (#) to designa te a group code. For informat ion on how to r egister spee[...]

4F a x 88 [Cover Page - Recipi ent’ s Comme nt] Screen Allows you to add a comment to the recipient fi eld on the fax cover sheet. No Report Does not add a comment to the recip ient field on the fax cove r sheet. Comment Adds a comment to the r ecipien t field on the fax cover sheet. Select Comment Allows you to select a comment from the list of [...]

Spec ifyi ng I nte rnet Fax D esti nati ons 89 S pecifying I nternet Fax Destinat ions This section describes how to specify dest inations when usi ng the Intern et Fax servi ce to send scanned images as e-mail at tachments. Fo r more informati on, refer to the follo wing: New Recipient s – p age 89 Address Book – page 90 From – p age 9 1 Sub[...]

4F a x 90 BOX123@wcm128.xerox.c om Where: BOX: The fi xed stri ng that r epresents “mailbox” 123: The mai lbox number wcm128: The host name of the remote machine that the mail box resid es in xerox.com: The domain where the remote machine is hosted Relay Broadcas t You can use the machine’s relay br oadcasting feat ure to send a document to a[...]

Spec ifyi ng I nte rnet Fax D esti nati ons 91 Details Displays the detai ls of a selected dest ination. Selecting the [E-mail Address In Full] button on the screen disp lays the detail s of the [Interne t Fax Recipient] . Name/E-mail Address Lists the e-mail dest inations regi stered in the Addres s Book. Add J Adds a selected destin ation to the [...]

4F a x 92 1. Select [Message] on the [Internet Fax] scr een. 2. Enter the comment to be added to the e-mail. Specifying Server Fax Destinati ons This section describes how to speci fy destinati ons when using the Server Fax service. For more i nformati on, r efer to th e followi ng: New Recipient s – p age 92 Address Book – page 93 NOTE: When t[...]

Specify ing Ser ver F ax Dest inatio ns 93 More Characters Displays symbol keys on the scr een. For informati on on usin g symbols in f ax numbers, refer to Special Char acters on page 93 . Select th e [Standard Charac ters] button on the displa yed screen t o ret urn to the standar d keyboar d screen. Backspace Deletes the last charact er entere d[...]

4F a x 94 1. Select [Address Book] on the [Fax] screen. 2. Select the requir ed destina tion, and then select [ Add J ] to add it to the [Recip ient(s )] field. Repeat this step t o select all the required des tination s. 3. Sel ect [ Clos e]. Details Displays the scr een that shows the detail s of a selecte d recipie nt. Speed Dial/Name/Fax Number[...]

General S etting s - Fax/ Internet F ax/Ser ver Fax 95 Lighten/Darken This featur e allows you to adjust the de nsity of the scanned image using sev en levels . Use the scroll buttons to increase or decr ease the darkness. 1. Selec t a leve l for the [Lighten /Darken] f eature on the [Genera l Settings] screen. 2 Sided Scanni ng This feature al low[...]

4F a x 96 Photo & Text Select thi s option to scan doc uments that contai n both tex t and photographs. Text an d photographs are aut omatically distinguish ed, and an appropri ate quality mode is selected for indi vidual ar eas. Photo Select this option for documents that contain photogra phs only. Res olu ti on This feature allows you to adju[...]

Layout Adjustme nt - Fa x/Intern et Fax/S erver Fax 97 Layout Adju stment - F ax/Internet Fax/Server Fa x This section descr ibes the la yout adjustment fea tures for a fax/Internet Fax job. For informati on on t he features availabl e, re fer to the fol lowing : Origina l Size – page 97 Book Faxing – page 98 Reduce/Enlarge – p age 98 1. Make[...]

4F a x 98 Book F axing This feature allows you to scan f acing pages o f a bound document in the cor rect page sequence u sing the doc ument gla ss. The facing pages will be scanned a s two se parate pages. 1. Select [Book Faxing] o n the [Layout Adjustment ] screen. 2. Select the requir ed options . 3. Select [Save]. NOTE: The facing p ages of a b[...]

Fax Op tions - Fax 99 Proportional % • Text box - Allows you to speci fy a desired reducti on/enlargement ratio using the scroll butt ons. You can also enter the value by touchi ng the text box and using the numeric keypad on t he control pane l. The value c an be specif ied withi n the range o f 25-400% in 1% increments. • 100% - Scans at the [...]

4F a x 100 Confirmati on Options This feat ure aut omaticall y prints a repo rt af ter each fax tr ansmission indica ting t he transmissi on result. 1. Select [Confi rmation Options] on the [Fax Options] scr een. 2. Select the requir ed option. 3. Select [Save]. No Report Disables the featur e. Print Report Automatical ly print s a repor t afte r e[...]

Fax Op tions - Fax 101 Priority Send • Off - Disables the fea ture. • On - Sends or polls a job prior to the alr eady stored documents. Delay Start • Off - Disables the fea ture. • Specific Time - Appl ies the delay start time. When you select this opti on, the [Specific Time] button is displ ayed at the right si de of the screen. Specific [...]

4F a x 102 T ransmission Header T ext This feat ure all ows you t o add i nformation such as the date and ti me of tran smission, the sender’s name, the destination name, the f ax number, and the page quantit y to the header at the to p of e ach page of the document . NOTE: A regul ar fax sent fr om the Uni ted S ta tes must sho w this inform ati[...]

Fax Op tions - Fax 103 Multipl e-Up This featur e allows yo u to scan multi ple pages of your origin al document, and have the scanned pages automati cally merged f or fax tra nsmissions. The scanned data wi ll be printed onto the paper specificall y set for fax at the receivi ng end. Depending on the recipient ’s machine configurat ion, the scan[...]

4F a x 104 F Code This feat ure enables fax t ransmiss ions using the F Code sta ndard define d by t he Communications and I nformation net work Associa tion of Jap an. The F Code standard is based on Recommendation T. 30 defined by ITU Telecommunic ation Standardi zation Sector (ITU-T) , and allows communication wi th remote machines that supp ort[...]

More Fax Options - Fax 105 Off Disables t he feat ure. On Sets the F Code t ransmis sion. [F Code] and [Pas sword] are di splayed at the right si de of the screen. • F Code - You can enter an F Code composed of spaces, numerals (0-9) , and symbols (#, * ) up to 20 characters. Enter the code using t he numeri c keypad on the control pa nel. • Pa[...]

4F a x 106 1. Select [Remote Polling] on the [More Fax Options] scr een. 2. Select the requir ed option. 3. Select [Save]. Off Disables the featur e. Poll a Remote Device Enables polling fr om a remote machine. Store for Polling This feat ure all ows you t o store d ocuments i n publi c and private mailboxes on the machine to make them av ailable f[...]

More Fax Options - Fax 107 1. Select o ne or more do cuments from the li st, or sel ect [Select All] to sele ct all documents in th e list. NOTE: T o deselect a document selected i ndividual ly , selec t the name of the document aga in. T o deselect the doc uments selected by the [Select All] button, selec t the button again. 2. Select [ Delete] o [...]

4F a x 108 Print Prints t he select ed documents . Print Setti ngs Displays the [Mai lbox - Print Sett ings] screen. For detail s on the screen, refer to [Mailbox - Pri nt Settings] on page 149 . On-hook (Manual Send/ Receive) This feature allows you to manually send or rec eive a fax when the fax line is on-hook, after confi rming the response fr [...]

Internet Fax O ptions - In ternet F ax 109 1. Make sure that the Interne t Fax servic e is enabled. 2. Press the <All Services> button on the c ontrol p anel. 3. Select [Inter net Fax] on the touch screen. 4. Select the [ Internet Fax Options] tab. 5. Select t he requir ed feature. Acknowledgement R eport This feature al lows you to pri nt th[...]

4F a x 110 TIFF - S Selects t he standard s pecificat ion f or Interne t Fax doc uments. Docu ments larger than A4 or 8.5 x 11” are aut omatically reduced t o A4 or 8.5 x 11” depending o n the d efault paper size series. • Data compression: MH • Stored Document Size: A4 • Resolution: Standard ( 200 x 100 dpi), Fine ( 200 dpi) TIFF - F Sel[...]

Internet Fax O ptions - In ternet F ax 111 Encryption This feature al lows you to send S/MIME-encrypt ed e-mail. To use this feature , you need to specif y an e-mail address ass ociated wit h a cert ificate that supports encr yption. For more i nformati on, refer to the Securit y chapter in the System Administra tion Guide. 1. Select [ Encryption] [...]

4F a x 112 G3 Auto Select thi s mode i f the remot e machine is G3 compati ble. This mode is t he one usua lly selected. The machine automatical ly switche s modes depending o n th e capabili ties of the remote machine. Forced 480 0 bps Select t his mode when tran smitting over noisy or bad tele phone lines, for example when sending inter national [...]

Fax Opti ons - Server Fax 113 Delay S t a rt This featu re allows you to set t he delay st art time for fax and poll ing jobs using the 1 2- hour or 24- hour format . NOTE: The format of the specif ic time can be set on the [Machine Clo ck/T imers] screen in the System Administr ation mode. [AM]/[ PM] is displayed onl y when the 12- hour format is [...]

4F a x 114[...]

115 5 Scan/E-mail This ch apter descr ibes how to use the s can serv ices. For more i nformati on on t he specific t ypes of scan, refer to the following: T o scan and e-mail documents – E-mail – page 120 After a do cument i s scanned, t he scanned data i s automa tically sent to specif ied destinations as an e- mail a ttachment. T o scan and s[...]

5 Scan/E -mail 116 1. Load the Document s The foll owing st eps explai n how t o load document s usin g the d ocument fe eder or document glas s. The maximum capacity of the document feeder is shown below: Documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches ) for the width and 210 to 432 mm (4.5 to 17 inches) for the le ngth, and the[...]

Scann ing Pro cedure 117 1. Press the <All Services> button on the c ontrol p anel. 2. Select a scan se rvice on the touch screen. NOTE: If the Authentic ation and Accounting f eature is enabled, you may be required to enter t he user ID and p asscode (i f one is set up). I f you need assi st ance, cont act t he System Administrat or . 3. Pre[...]

5 Scan/E -mail 118 4. Check the St atus of the Scan Job 1. Press the < Job S tatus> button on the cont rol p anel t o disp lay the Job S tatus screen. The queued scan job is displaye d. If the job is not displaye d, it may have already bee n process ed. For more i nformati on, ref er to the Job Status chapter in the System Admi nistrati on Gu[...]

Scann ing Pro cedure 119 5. From the list of document s, select the chec k box of the document to be imported , and then click the [Retr ieve] button. NOTE: Y ou can impor t one document at a time. 6. Click [Save t his link] on the page disp layed, and speci fy the dir ectory to s ave the document. St opping a Scan Job Follow the steps below to man[...]

5 Scan/E -mail 120 E-mail This section desc ribes how to scan documents to send the m as e-mail attachments. You can specify destinat ion addresses by using the screen keyboard to ent er the addresses, or by sel ecting from the Address Book. For more information on how to make entri es using this screen, refer to t he fol lowing: New Recipient s ?[...]

E-ma il 121 Address Book This feature all ows you to choose destinations fr om address books. The Local Addres s Book is held locall y on the machine and stores publi c entries. The Remote Address Book is held remotely on a dir ectory server . NOTE: The addr ess books di splayed here cont ain only the e-mail addresses for t he scan feature. The spe[...]

5 Scan/E -mail 122 1. Select [Search Publ ic] or [Search Network] f rom the pull- down menu. 2. Enter part or all of a recipi ent name using th e screen keyboard. 3. Select the [Search] button. A search result scre en appears. 4. Select a recipient fr om the search resul t. NOTE: For det ails on how to use this screen, refer to List all publ ic ent[...]

E-ma il 123 Settings or Authent icat ion/Security Sett ings sect ion in the Setups chapter of the System Administra tion Guide. The following describ es how to change t he sender’s e-mail addr ess when i t is ed itable on this s creen. 1. Select [ From] o n the [E-mail] screen. 2. From the pop-up menu displayed , select an option. Address Book Al[...]

5 Scan/E -mail 124 Scan to Mailb ox This section desc ribes how to select a mailbox on the machi ne to save scanned documents. 1. Press the < All Serv ices> button on the cont rol p anel. 2. Select [Scan to Mailb ox] on the touch screen. 3. Select a mai lbox for saving scanned data. Mailbox li st Allows you to select a mailbox for saving scan[...]

Scan to PC 125 Job te mplate list Allows you to select a job template for the scan job. • DEFAULT - This is the default j ob template. This t emplate is used as a base template when a new template is to be cr eated in CentreWare Int ernet Services. This template cannot be deleted . It ca n be edited a nd returned to the fact ory-defaul t only by [...]

5 Scan/E -mail 126 Shared Name Allows you to specif y the name of the shared folder. Select a server from the Address Book to display the pr eset name or select [Shared Name] and enter a shared folder name on the screen keyboard. Not re quired for FTP servers. Save In Allows you to specif y the locat ion (or path) of the directory for saving files.[...]

Scan to PC 127 NOTE: If Remot e Authenti cation has been enabled, a popup message will prompt the user to enter a login ID and pas sword before usi ng the Scan to PC service. The login ID and p assword will be pass ed to the Ker beros server . Only when the u ser has been authenticat ed, the f eature will be made avai lable. Address Book This featu[...]

5 Scan/E -mail 128 Next Traces a path down in the hiera rchy to the locati on selected. General Settings This section de scribes the gener al control features f or scanning. For more inf ormation, refer t o the follo wing: Color Scanning (W orkCent re 5225A/5230A) – page 128 Lighten/Dar ken (Wor kCentre 5222/ 5225/5230) – page 129 2 Sided Scann[...]

General Set tings 129 Grayscale Scans in grayscale, regardle ss of the color content of the original document. Lighten/Darken (W orkCentre 522 2/5225/5230) This feature al lows you to adjust the bright ness level of scanned i mages. NOTE: The Light en/Darken feature f or t he W orkCentre 522 5A/5230A i s provided in [Image Options] on the [Ad vance[...]

5 Scan/E -mail 130 1. Select a pr eset b utton for the [Original T y pe] fea ture on t he [General Settings] screen. Photo & Text Select thi s option to scan doc uments that contai n both tex t and photographs. Text an d photographs are aut omatically distinguish ed, and an appropri ate quality mode is selected for indi vidual ar eas. Text Sele[...]

Ad vanc ed Sett in gs 131 Custom Allows you to use the scan quali ty defined by the Syst em Administrator . Advanced Settin gs This secti on describes the f eatures used to adjus t the quality of the scanned image. For more infor mation, refer to the following : Photographs (W orkCentr e 5225A/523 0A) – p age 131 Image Options – page 132 Backgr[...]

5 Scan/E -mail 132 Im age O pti ons This feat ure all ows you t o adjus t the brightness level a nd sharpne ss of scanned images. 1. Select [Image Options] on the [Advanced Sett ings] screen. 2. Select the requir ed options . 3. Select [Save]. Lighten/Darken Specifies the bri ghtness lev el for scanned images. Sharpness Specifies the sharpne ss lev[...]

Ad vanc ed Sett in gs 133 1. Select [I mage Enhancement] on the [Advanced Se ttings] scr een. 2. Select t he requir ed opti ons. 3. Select [ Save]. Background Suppression • No Suppression - Scans with backgr ound suppression tur ned off. • Auto Suppression - Auto matically suppresses col ored backgro unds when [Black] is selected on the [Color [...]

5 Scan/E -mail 134 1. Select [Col or S pace] on the [Advanced Sett ings] screen. 2. Select either [sRGB] or [Device Col or S p ac e ]. 3. Select [Save]. sRGB Uses sRGB to p rocess s canned data. Device Color Space Uses advanced colo r settings to pro cess scanned data. When this option is selec ted, the factory- default val ues are used for the [L [...]

Layo ut Adjustm ent 135 NOTE: For the W orkCentre 5225A/ 5230A, when [MRC High Compression] is set to [On] or [ Searchable T ext] is set t o [Searchabl e] in [ File For mat], the avail able opti ons are [200 d pi] and [300 dpi ] only . Book Scanning This feature all ows you to scan facing pages of a bound document in the correct page sequence using[...]

5 Scan/E -mail 136 Original Siz e This featur e allows yo u to set the size of the document au tomaticall y, to select from a list of pres et sizes, or to mix di ffere nt size documents . If you select a preset size, documents will be scanned according to the speci fied size regardl ess of their actual size. 1. Select [Or iginal Size] on t he [Layo[...]

Layo ut Adjustm ent 137 Ori ginal O rienta tion • Upright Images - Selects the ver tical ori entation, where the top of the document is orientated to wards the back of the machi ne. • Sideways Images - Select s the horizontal orientati on, where th e top of the document is orient ated towar ds the left of the machine. Reduce/Enlarge This featur[...]

5 Scan/E -mail 138 Upright Images Selects the vertical orientati on, where the top of t he document i s orientat ed towards the back of t he machin e. Sid ewa ys Im ages Selects the horizontal orientati on, where t he top of the document is orient ated to wards the left of the machine.[...]

E-mail O ptions/Fi ling Op tions 139 E-mail Optio ns/Filing Op tions This section descr ibes the fea tures availab le to configure t he setting s for outputti ng scanned data. For mor e informat ion, ref er to the fo llowing: NOTE: For the [E-m ail] sc an servi ce, the follo wing featu res are avail able on t he [E- mail Optio ns] t ab. For other s[...]

5 Scan/E -mail 140 1. Select [Qualit y / File Size] on the [E-mail Options] or [ Filing Options] sc reen. 2. Select a qu alit y and fil e-size level. 3. Select [Save]. File For mat This feature allows you to select the file format to use when savi ng scanned data. NOTE: The options avai lable for this featur e vary depending on the model of your ma[...]

E-mail O ptions/Fi ling Op tions 141 • Compression Method - Compresses the file. This button is active when an option other than [JPEG File for Each Page] is select ed. The selected compr ession method is appli ed to blac k and whi te pages. • MRC High Compression (WorkCentre 5225A/ 5230A) - Displayed when [PDF Multiple Pages per File], [ PDF/A[...]

5 Scan/E -mail 142 Optimize PDF For Web View Creates a PDF f ile that d isplays t he first page in a user's web browser, befor e the entir e file is downloaded from a web server. This featu re alleviates user frustr ation in wait ing for an entire fi le to download by displ aying part of the f ile's content s at once. Read Receipt s This [...]

E-mail O ptions/Fi ling Op tions 143 1. Select [ S plit Send] on the [ E- mail Options] scr een. 2. Select t he requir ed opti on. 3. Select [ Save]. Off Disables t he feat ure. Split by Page Splits s canned dat a by data s ize i f the e- mail siz e exceeds the va lue spec ifie d in [Maximum E-mail Size] in the Syst em Administrati on mode. For inf[...]

5 Scan/E -mail 144 Ove rwrit e Exis ting File Deletes t he exis ting fi le wi th the duplicat e file name and sa ves the new fi le wi th the specifie d file name in the same direct ory. Append to Existing File Appends the s can data to t he exis ting data. NOTE: This but ton i s dis played only when [Network Scan ning] is sel ected, and is select a[...]

E-mail O ptions/Fi ling Op tions 145 On Encrypts e-mail. Digi t al Sign atur e This feat ure al lows you to attac h a di gital s ignatur e to e -mail. To use thi s feature, the machine’s e- mail address n eeds to be associat ed with an appropriate certi ficate. For more informati on, re fer to t he Securi ty chapt er in t he System Administratio [...]

5 Scan/E -mail 146 1. Select [Pass word] on the [Fi ling Options] sc reen. 2. Enter the password. 3. Select [Save]. M e ta D a ta This feat ure all ows you t o change the meta data v alues s pecified in th e selected job templ ate. NOTE: This feat ure is displayed onl y when [Network Scanning] is selecte d on the All Servic es scre en. NOTE: T o re[...]

147 6 Send from Mailbox This chapter des cribes the meth ods fo r checking, pr inti ng, or delet ing documents in a mailbox. You can st ore the foll owing typ es of documents ( marked with matchi ng icons in the Docu ment Lis t) in a mailbo x. Some models do not suppor t this servi ce. Some models requir e an opt ional ki t to us e this servic e. ?[...]

6 Send fr om Ma ilbox 148 3. Select the mailbox to be opened. Then t he document s stored in the mailbox appear . Refresh Updates the list of documents in the mailbox. Name/Date & Time Sorts the document s by their names o r the dates they were stor ed. Selectin g the same option agai n togg les the or der in which t hey are listed, as indi cat[...]

Send fr om M ail box 149 Delete Deletes the select ed documents. Print Prints t he sele cted docu ments. [Mailbo x - Print Setti ngs] This feature al lows you to change the various document print settings. 1. Select [ Print Set tings] on the [Print /Delete ] screen. Batch Print Prints mult iple documen ts as a sin gle job. The document s are print [...]

6 Send fr om Mailb ox 150 NOTE: The job flow sheet that an unauthentica ted user creates from this screen can be executed, modified, duplicated, or deleted only from the mailbox in which it was created. NOTE: Some models require the Network Sc anning Kit to enable the Job Fl ow Sheet s service. Other op tional ki ts may also be required dependi ng [...]

Send fr om M ail box 151 NOTE: Mailboxes wit h this option enabl ed are marked with a paper and pencil icon next to t heir names in th e mailbo x list. NOTE: The [Auto S tar t] check box is avail able only for the mai lbox owner . Start Current Job Flow Executes the link ed job flow sheet and returns to the [ Document List] screen. This button appe[...]

6 Send fr om Ma ilbox 152 Search by Keyword Displays a scr een keyboard. Enter t he keyword assigned to a j ob flow sheet to sear ch. Select Keyword Displays th e [Select Keyword] screen. Select a preset keyword assigned t o a job flow sheet to search. [Select Job Flow Sheet] Sc reen This feat ure all ows you to select and ex ecute a j ob flow s he[...]

Send fr om M ail box 153 Shee t Filt ering This feature al lows you to filt er job flow sheets dis played on the screen. Owne r Allows you to fil ter job flow sheets by owner. When the Authenticat ion feature is enabled and logged into th e machine with a user ID: • Shared - Displays the j ob flow sheets owned by the System Administr ator. • Pe[...]

6 Send fr om Ma ilbox 154[...]

155 7 Job Flow Sheet s This chapter des cribes the Job Fl ow Sheets servi ce and the featur es available on the [Job Flow She ets] screen. A job flow sheet can ex ecute a series of programmed operatio ns. To process scanned documents using a job fl ow sheet creat ed on a net worked co mputer, usin g a uti lity su ch as Job Flow Sheet Editor, us e t[...]

7 Job F low Sheets 156 4. T o view the det ail s of the job flow sheet, sele ct [Det ails] to display the [Det ails] screen. 5. Load your document in the document feeder or on t he document glass. 6. Press the < S tart> butt on to start scanning t he document . Job Fl ow Sheet s This section desc ribes the featur es available on the [Job Flow[...]

Job Fl ow She ets 157 Target Indicates wheth er the processing st arts with scanni ng a document or accessin g an external appli cation. Owne r Display s the owner of the job flow sheet. Save In Displays whet her t he job fl ow sheet is saved in the machine or in a pool server. Description Display s the descr ipti on of the job f low she et. Delete[...]

7 Job F low Sheets 158 Search by Name/Search by Keyword/Select Keyword These features al low you to search a job flow sheet by name or keyword. Search by Name Displays a screen key board. Enter the name of a job flow sheet to search. Search by Keyword Displays a scr een keyboard. Enter t he keyword assigned to a j ob flow sheet to sear ch. Select K[...]

159 8 S tored Programming This chapter describes how to use the Sto red Progr amming service t o simplify mul tiple operations int o a simple procedure. The Stored Pr ogramming servi ce allo ws you t o do t he following: • Store frequently- used settings as a program, and recal l them with a button. • Store a frequentl y-used screen as a progra[...]

8 Stored Programming 160[...]

161 9 CentreW are Internet Services This chapter conta ins a brief ove rview of the CentreWare I nternet Services program. CentreWare Inte rnet Service s uses the embedded HTTP server that resi des in the machine. This all ows communica tion with t he machine throug h a web b rowser wit h access to the I nternet or an i ntranet. By entering the I P[...]

9 C entre Ware Internet Serv ices 162 User Interface The CentreWare Inter net Servic es home page contai ns four pan els. You can ch ange the left and right panel sizes by dragging the boundary between them. Header Panel Displays t he header for al l pages. The header includes the Cent reWare Internet Services logo and t he model of t he machine. T[...]

Serv ices 163 Services The services provi ded by CentreWare Intern et Services are s ubdivided i nto the following categories . The category is sele cted on the tab bar in th e header panel. For details on the fea tures on each tab, refer to the CentreWare Inter net Services chapter i n the System Administ ration Guide. T ab Feature Description Sta[...]

9 C entre Ware Internet Serv ices 164[...]

165 10 Glossary This chapter cont ains a list of terms used i n the User Guide and System Admini stration Guide. The definit ion provided for each term refl ects the meaning of the ter m as it is used in the guides. Te r m s D e f i n e d Use the fol lowing definit ions to lea rn more about the meani ngs of t erms used in thi s guide. 1000Bas e-TX [...]

10 Glossary 166 Annotatio n This f eature add s the date, page numbe rs, and a comment to the do cument. ASCII An abbr eviation of Amer ican S tandard Code for Inform ation Interch ange. A cod ing sche me that a ssigns num eric va lues to letters, nu mbers, p unctuatio n, and cer tain other cha racters. Auditro n A tracking syst em, which is built [...]

Terms D efined 167 Client S erver A networ k enviro nment in wh ich the no des commun icate with a file s erver , and not directly w ith other nod es. Collated An outpu t progra mming opt ion whe re each copy se t is del ivere d i n t he sa me orde r t he doc ume nts we re p lac ed i n t he docume nt feeder . Example: T wo copies of a three- page d[...]

10 Glossary 168 drum ca rtridg e A cust omer rep laceabl e cartridg e which c ontains an i nternal drum. A printed image is formed o n a drum b efore being transfe rred to paper . Dual T one Mul ti Frequenc y (DTMF) The us e of a keypad sequenc e (tones) t o transm it to, or p oll from, a remote mailbox. ECM An abbrevia tion of Erro r Correctio n M[...]

Terms D efined 169 gsm The me tric desi gnation for paper weig ht in gram s per squa re meter . halftone Gray patter ns that are neither b lack nor wh ite. Head t o Hea d A double-s ided doc ument whe re the s econd sid e display s the image wit h the top of the do cument at the top of the page. Y ou typic ally turn o ver the page fr om the sid e e[...]

10 Glossary 170 keypad The but tons on the control panel, or the bu ttons in a pop-up keypad scr een on t he touch sc reen. LAN An ab breviation of Local Area Netw ork. This is a net work that serves a relativ ely sm all area , such as o ne buildi ng, and does not requ ire tele commu nication s servic es to re ach all of the nodes. landsc ape The i[...]

Terms D efined 171 node A devi ce on a n etwork that h as an address a nd can s end and/ or r eceive data to and fr om other devic es on th e network . Also refer s to a numb er that i dentifies an acce ss point on a network. It works like an addres s. On-Hoo k Y ou can dial a telephone/ fax numbe r or hear t he other party , but can not talk to th[...]

10 Glossary 172 Post Script P ostScript is a page desc riptio n languag e (PDL) d eveloped by Adobe S ystems. It is an o bject-ori ented lang uage, m eaning that it tr eats images , includ ing fonts, as collec tions of geometr ical objec ts rather than a s bitmaps. Pos tScript is th e standard f or desk top publ ishing because it is widely support [...]

Terms D efined 173 router A de vice tha t directs netwo rk packets to the s egment of the network for whic h the packet is intended , and ex cludes packets that a re not in tended for a segment . Routers reduce unnece ssary network traffic and control acces s to seg ments of the networ k. scan Sen sing or re ading a paper do cument and conver ting [...]

10 Glossary 174 TIFF An ab brevia tion of T a gged Ima ge File F ormat. A standard fil e format c ommonly u sed for sca nning. Image s scanned wi th the mach ine are cap tured in a TIFF 6. 0 file format. toner c artridge A cust omer rep laceabl e cartridg e which h olds toner , an electric ally-cha rged powd er with p igment and plastic, f or ease [...]

Index 175 1 1 Index Numerics 100Ba se-TX co nnect or ......................... ............. .35 10Base-T connector ... ............. ................... ........35 2 Sided Co pying ... ............ .................... .............. 52 2 Sided S canning E-mail ................... ............. ................... ...... 129 Fax .......... .......[...]

Index 176 Interrupt bu tton ........... .................... .............. 36 Job Statu s button .............. ............. .............. 37 Language b utton ............... ............. .............. 36 Log In/Ou t button ............... ................... ........ 36 Mach ine S tatu s butt on .................... .............. 37 numeric [...]

Index 177 E Edge Er ase Copy .. ............. ................... ................... ........ 59 E-mail ................... ............. ................... ...... 136 Network S canning ............. ............. ............ 136 Scan to M ailbox .... ............. ................... ...... 136 Scan to P C ........... ............. ............[...]

Index 178 Network S canning ................... ............. ...... 128 Scan to M ailbox .... ............. ................... ...... 128 Scan to P C ........... ............. ................... ......128 Server Fax ...... ............ .................... ............. .94 Ground Fault Int errupter (GFI) .................... . 35 , 40 H header,[...]

Index 179 operator ac cessibl e areas . ................... ........ 13 safety notes .... ............ .................... .............. 12 serial number .............. .................... ............. ...9 warning m arkings ....... ............. .................... .13 Mach ine S tatu s butt on ...... .................... ....... 37 , 42 Mail[...]

Index 180 Paper S upply Copy .. ............. ................... ................... ........ 51 Passwor d - Netwo rk Scanni ng . ................... ...... 145 PDF Securi ty .. ................... ............. ................... 141 PDF Signat ure ............ ................... ................... 141 photogra phs, scanni ng ............ ....[...]

Index 181 quality of origi nal, sele cting ............ ............ 129 resolution ........ ............ .................... ..... 96 , 134 saving in a mail box ..... ............. ................... 124 saving on a net work se rver ............ ............ 124 saving sc anned data ............... ............. ...... 1 18 scan co ntras t .. ..[...]

Index 182[...]