Brother 3200c manuale d’uso

MFC3200C-US-FM6.0 ® USER’S GUIDE ® MFC-3200C[...]

MFC3200C-US-FM6.0 If Y ou Need to Call Customer Service Please complete the f ollowing inf ormation f or future reference: Model Number: MFC-3200C Serial Number:* Date of Pur chase: Place of Pur chase: * The serial number is on the bac k of the unit. Retain this User ’ s Guide with y our sales receipt as a permanent recor d of y our purchase, in [...]

i MFC3200C-US-FM6.0 Brother Numbers Register Your Product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: • may serve as confirmation of the purchase date of your product should you lose your receipt; • may support an insurance claim b[...]

ii MFC3200C-US-FM6.0 Brother fax back system (USA Only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system and an Index of fax back subjects. The Brother fax[...]

iii MFC3200C-US-FM6.0 Notice – Disclaimer of Warranties (USA and Canada) BROTHER ’ S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER ’ S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING [...]

iv MFC3200C-US-FM6.0 Brother ® One Year Limited Warranty and Replacement Service (USA Only) Who is covered: • This limited warranty ( “ warranty ” ) is given only to the original end-use/retail purchaser (referred to in this warranty as “ Original Purchaser ” ) of the accompanying product, consumables and accessories (collectively referr[...]

v MFC3200C-US-FM6.0 Brother ® One Year Limited Warranty and Replacement Service (USA Only) Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center. If the Machine and/or accompanying Consumable and Accessory Items are[...]

vi MFC3200C-US-FM6.0 BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. ( “ Brother ” ), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge i[...]

vii MFC3200C-US-FM6.0 Quick Reference Guide Sending Black & White Faxes Automatic Transmission 1 Place the original face down in the ADF. 2 Enter the fax number using One Touch, Speed Dial, Search or the dial pad. 3 Press Black Fax Start . Sending a Cover Page 1 Place the original face down in the ADF. 2 Press Menu/Set , 2 , 2 , 7 . 3 When NEXT[...]

viii MFC3200C-US-FM6.0 Storing Numbers Storing One Touch Dial Numbers 1 Press Menu/Set , 2 , 3 , 1 . 2 Press the One Touch key where you want to store the number. 3 Enter a number (up to 20 digits), and then press Menu/Set . 4 Enter a name (or leave it blank), and then press Menu/Set . 5 Press Stop/Exit . Storing Speed Dial Numbers 1 Press Menu/Set[...]

ix MFC3200C-US-FM6.0 Table of Contents 1 Introduction ................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual................[...]

x MFC3200C-US-FM6.0 Multi-Line Connections (PBX) ......................................... 2-17 If You are Installing the MFC to Work with a PBX: .... 2-17 Custom Features on Your Phone Line ............................... 2-18 3 Paper .............................................................................. 3-1 About Paper ...................[...]

xi MFC3200C-US-FM6.0 6 Setup Receive ................................................................. 6-1 Basic Receiving Operations ....................................................... 6-1 Choosing the Receive Mode ................................................ 6-1 To Select or Change Your Receive Mode ...................... 6-2 Setting Ring[...]

xii MFC3200C-US-FM6.0 Overseas Mode .................................................................... 7-9 Delayed FAX (Not Available for Color Faxes)................. 7-10 Delayed Batch Transmission (Not Available for Color Faxes) ................................... 7-10 Setting Up Polled Transmit (Not Available for Color Faxes) ................[...]

xiii MFC3200C-US-FM6.0 10 Remote Fax Options (Not Available for Color Faxes) ................................. 10-1 Fax Forwarding/Paging ............................................................ 10-1 Programming a Fax Forwarding Number.......................... 10-1 Programming Your Pager Number .................................... 10-1 Setting[...]

xiv MFC3200C-US-FM6.0 Copy Contrast .................................................................... 12-8 Legal Limitations ..................................................................... 12-9 13 Using the MFC as a Printer ....................................... 13-1 Features ...............................................................[...]

xv MFC3200C-US-FM6.0 Features in the Printer Uni-Driver (WHQL) (For Windows ® XP) ............................................................ 14-13 Layout Tab....................................................................... 14-13 *1 Orientation ............................................................. 14-13 *2 Pages Per Sheet ..........[...]

xvi MFC3200C-US-FM6.0 Show QuickSend Menu ................................................ 15-9 QuickSend List .............................................................. 15-9 Scan to Word Processor ......................................................... 15-10 Scanner Settings .............................................................. 15-1[...]

xvii MFC3200C-US-FM6.0 Fax Setting (PC Fax using the Brother Fax Driver) ............... 16-21 FAX Settings ................................................................... 16-22 Custom: User Defined Buttons .............................................. 16-23 Customizing a User Defined Button................................ 16-23 1. Select the [...]

xviii MFC3200C-US-FM6.0 Exporting an Image File .............................................. 17-14 Viewing items .................................................................. 17-16 Organizing your items in folders ..................................... 17-17 Quick links to other applications ..................................... 17-17 ScanSof[...]

xix MFC3200C-US-FM6.0 Redial .......................................................................... 19-13 Sending a File as a PC-FAX Using the Simple Style ...... 19-13 20 Using Automatic E-Mail Printing ............................. 20-1 For Windows ® 98, 98SE, Me only ........................................... 20-1 Main Features ...........[...]

xx MFC3200C-US-FM6.0 22 Important Information .............................................. 22-1 Standard Telephone and FCC Notices ..................................... 22-1 Federal Communications Commission (FCC) Declaration of Conformity (For USA Only) ................. 22-2 Important ............................................................[...]

xxi MFC3200C-US-FM6.0 25 Glossary ........................................................................G-1 26 Index ............................................................................... I-1 27 Remote Retrieval Access Card ................................... R-1[...]

1 - 1 INTRODUCTION 1 MFC3200C-US-FM6.0 1 Introduction Using This Manual Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC has been designed to be simple to use, with LCD screen prompts to guide you through programming the settings. However, you can use your MFC to its fullest potential by taking a few minutes to read this man[...]

INTRODUCTION 1 - 2 MFC3200C-US-FM6.0 Product Registration Fax Test Sheet and Product Registration (USA Only) After programming your Station ID, please fill in the TEST SHEET included with your MFC and then fax it to Brother ’ s Automated Fax Response System as your first transmission. This will check that your MFC is working properly. To receive [...]

1 - 3 INTRODUCTION MFC3200C-US-FM6.0 MFC-3200C Control Panel Overview 1 Liquid Crystal Display (LCD) The LCD displays messages to help you set up and operate your MFC. 2 Ink Cleans the ink print heads and replaces an ink cartridge. 3 One Touch Keys: These 4 keys give you instant access to 8 previously stored auto dial numbers. 4 Shift Accesses the [...]

INTRODUCTION 1 - 4 MFC3200C-US-FM6.0 8 Reports Accesses the Reports menu so you can select a report to print: Help List, Auto Dial, Fax Activity, Transmission Verification, User Settings. 9 Dial Pad Use to dial phone and fax numbers and as a keyboard for entering information into the MFC. The # key lets you switch the dialing type during a telephon[...]

1 - 5 INTRODUCTION MFC3200C-US-FM6.0 About Fax Machines If you ’ re a first-time MFC user, fax operation might seem a little mysterious. Soon, you ’ ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily. Custom Features Do You Have Voice Mail on the Phone Line? If you have Voice Mail on the phone li[...]

INTRODUCTION 1 - 6 MFC3200C-US-FM6.0 The receiving fax responds with fax receiving tones — loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVING . If your MFC is set to the FAX mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, you[...]

2 - 1 ASSEMBLY AND CONNECTIONS 2 MFC3200C-US-FM6.0 2 Assembly and Connections Packing List Make sure you have the following items: Caution Do NOT throw away the filter core and cable tie by accident. You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using a USB cable (cable not included). Note If an item[...]

ASSEMBLY AND CONNECTIONS 2 - 2 MFC3200C-US-FM6.0 Choosing a Location Place your MFC on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the MFC near a telephone jack and a standard, grounded power outlet. Choose a location where the temperature remains between 50 ° F and 95 ° F (10 °– 35 ° C)[...]

2 - 3 ASSEMBLY AND CONNECTIONS MFC3200C-US-FM6.0 Assembly Removing the Protective Yellow Bar 1 Open the control panel cover by pulling it toward you ( 1 ), and then lift the top cover toward the back ( 2 ). 2 Pull the protective yellow bar out of the machine. Caution Do not throw away the protective yellow bar. You will need it for future transport[...]

ASSEMBLY AND CONNECTIONS 2 - 4 MFC3200C-US-FM6.0 Setting Up the MFC 1 Connect the handset. Connect the curled handset cord to the MFC and the other end to the handset. 2 Connect the power cord. There is no ON/OFF switch. When you plug in the power cord, the power goes on and the LCD shows: WARNING ■ The MFC must be grounded using a 3-prong plug. [...]

2 - 5 ASSEMBLY AND CONNECTIONS MFC3200C-US-FM6.0 3 Connect the telephone line cord. Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack. Caution Operating the MFC before you install the ink cartridges will permanently damage the print head. 4 Attach the paper support to the paper tray. P ower C[...]

ASSEMBLY AND CONNECTIONS 2 - 6 MFC3200C-US-FM6.0 5 Attach the ADF document support. 6 Attach the output paper support, and then pull out the extension. Caution Please attach the output paper support to prevent paper jams and maintain print quality. ADF Document Support Output P aper Suppor t Extension[...]

2 - 7 ASSEMBLY AND CONNECTIONS MFC3200C-US-FM6.0 7 Attach the ADF document output support. ADF Document Output Support[...]

ASSEMBLY AND CONNECTIONS 2 - 8 MFC3200C-US-FM6.0 Loading Paper in the Paper Tray You can load up to 100 sheets of 20 lb. (75 g/m 2 ) paper if you use the plain paper. (See Paper Capacity of Paper Tray , page 3-2.) 1 Fan the paper well. Gently insert the paper. Make sure the print side is toward you and the paper level is stacked below the paper gui[...]

2 - 9 ASSEMBLY AND CONNECTIONS MFC3200C-US-FM6.0 Installing the Ink Cartridges 1 Check that you turned on the power (by plugging in the power cord). The LCD shows: 2 Open the control panel cover by pulling it toward you ( 1 ), and then lift the top cover toward the back ( 2 ). After a few seconds, the print head will move left to its replacement po[...]

ASSEMBLY AND CONNECTIONS 2 - 10 MFC3200C-US-FM6.0 4 Push the four colored ink cartridge covers one at a time so they pop up. Then remove the white shipping cover by pulling it toward you and lifting it up and out. WARNING If ink gets in your eyes irrigate them with water immediately; and if irritation occurs consult a doctor. Caution ■ The bottom[...]

2 - 11 ASSEMBLY AND CONNECTIONS MFC3200C-US-FM6.0 Important To prevent spilling ink and staining your hands and clothing, peel the sealing tape gently and slowly. Do not touch the ink opening on the cartridge or the removed tape. 7 Each color has its own correct position. Match the colors of the ink cartridge covers. First, gently insert the Black [...]

ASSEMBLY AND CONNECTIONS 2 - 12 MFC3200C-US-FM6.0 Caution Make sure the paper is loaded in the paper tray. The LCD shows CLEANING . After the cleaning cycle is finished, the LCD shows PRESS FAX START . 10 Press Black Fax Start . The MFC starts printing the Print Quality Check Sheet (only during initial ink cartridge installation). The LCD shows: 11[...]

2 - 13 ASSEMBLY AND CONNECTIONS MFC3200C-US-FM6.0 Connecting the MFC Connecting an External Telephone Although your MFC has a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC. Connect the modular plug on the telephone ’ s line cord to the jack labeled EXT. on the back side of the MFC. Whenever thi[...]

ASSEMBLY AND CONNECTIONS 2 - 14 MFC3200C-US-FM6.0 Connections The external TAD must be plugged into the back side of the MFC, in the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). 1 Plug the telephone line cord from the wall jack into the back side of the MFC, in the jac[...]

2 - 15 ASSEMBLY AND CONNECTIONS MFC3200C-US-FM6.0 Recording Outgoing Message (OGM) Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. 1 Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic tran[...]

ASSEMBLY AND CONNECTIONS 2 - 16 MFC3200C-US-FM6.0 Converting Telephone Wall Outlets There are three ways to convert to an RJ11 jack. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the p[...]

2 - 17 ASSEMBLY AND CONNECTIONS MFC3200C-US-FM6.0 4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the MFC. You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the MFC ’ s wal[...]

ASSEMBLY AND CONNECTIONS 2 - 18 MFC3200C-US-FM6.0 Custom Features on Your Phone Line If you have Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, an answering service, an alarm system or other custom feature on one phone line, it may create a problem with the operation of your MFC. ( See Custom Features on a Single Line , page 23-8.)[...]

3 - 1 PAPER 3 MFC3200C-US-FM6.0 3 Paper About Paper The quality of your document can be affected by the kind of paper you use in the MFC. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes. We recommend testing various papers before purchasing large quantities. For best results, use the recommended pape[...]

PAPER 3 - 2 MFC3200C-US-FM6.0 Paper Capacity of Paper Tray * If you want to load thick paper such as postcards, index cards, envelopes and glossy paper in the paper tray, you must first install the Card Stock Support in the paper tray. Paper Specifications for Paper Tray Paper Type Paper Size Capacity Plain Paper (Cut Sheet) Letter, Executive 100 S[...]

3 - 3 PAPER MFC3200C-US-FM6.0 Print Area The print area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. (inch) Paper Type Paper Size Cut Sheet Letter, Legal Fax 0.12 0.43 0.25 0.25 Mono Copy Color Copy Printer Executive Printer 0.12 0.43 0.13 0.13 Envelopes Pri[...]

ON-SCREEN PROGRAMMING 4 - 1 4 MFC3200C-US-FM6.0 4 On-Screen Programming User-Friendly Programming We have designed your MFC with on-screen programming using navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we created step-by-step on-[...]

4 - 2 ON-SCREEN PROGRAMMING MFC3200C-US-FM6.0 Navigation Keys You can access the menu mode by pressing Menu/Set . When you enter the Menu, the LCD scrolls; Then press 1 for General Setup Menu — OR — Press 2 for Fax Menu — OR — Press 3 for Copy Menu — OR — Press 4 for Test Print — OR — You can scroll more quickly through the each men[...]

ON-SCREEN PROGRAMMING 4 - 3 MFC3200C-US-FM6.0 To access the menu, press Menu/Set . Main Menu Submenu Menu Selections Options Descriptions Page 1. GENERAL SETUP 1. PAPER TYPE — PLAIN INKJET GLOSSY (4-COLOR/3-COLOR) TRANSPARENCY Identifies the type of paper in the paper tray. 5-1 2. PAPER SIZE — LETTER LEGAL A4 Selects the size of paper. 5-1 3. D[...]

4 - 4 ON-SCREEN PROGRAMMING MFC3200C-US-FM6.0 To access the menu, press Menu/Set . Main Menu Submenu Menu Selections Options Descriptions Page 1. GENERAL SETUP (Continued) 6. AUTO DAYLIGHT — ON OFF Changes for Daylight Savings Time automatically. 5-7 7. TONE/ PULSE — TONE PULSE Selects dialing mode 5-7 8. LOCAL LANGUAGE (Canada Only) — ENGLIS[...]

ON-SCREEN PROGRAMMING 4 - 5 MFC3200C-US-FM6.0 To access the menu, press Menu/Set . Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX (Continued) 2. SETUP SEND 1. CONTRAST AUTO S.LIGHT S.DARK Changes the lightness or darkness of a fax you are sending. 7-2 2. FAX RESOLUTION STANDARD FINE S. FINE PHOTO Changes the default setting of f[...]

4 - 6 ON-SCREEN PROGRAMMING MFC3200C-US-FM6.0 To access the menu, press Menu/Set . Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX (Continued) 3. SET AUTO DIAL 1. ONE-TOUCH DIAL — Store One-Touch Dial so you can dial by pressing only one key. 8-1 2. SPEED- DIAL — Store Speed Dial numbers so you can dial by pressing only four [...]

ON-SCREEN PROGRAMMING 4 - 7 MFC3200C-US-FM6.0 To access the menu, press Menu/Set . Main Menu Submenu Menu Selections Options Descriptions Page 2. FAX (Continued) 6. REMAINING JOBS —— Check which jobs are in memory or cancel a Delayed Fax or Polling job. 6-7, 7-6 0. TEL SERVICE 1. DISTINCTIVE ON OFF SET Uses the phone company Distinctive Ring su[...]

4 - 8 ON-SCREEN PROGRAMMING MFC3200C-US-FM6.0 Key Operations Table You can use the temporary keys on the control panel to conveniently choose temporary copy and fax settings. The Key Operations Table below shows the options they provide. Press the temporary key repeatedly until you see the option you want; some keys require pressing Menu/Set to sel[...]

ON-SCREEN PROGRAMMING 4 - 9 MFC3200C-US-FM6.0 Keys Options Descriptions Page Receive Mode FAX ONLY FAX/TEL TAD:ANSWER MACH. MANUAL Select the machine ’ s Receive Mode. 6-1 Fax Resolution STANDARD FINE S.FINE PHOTO Black & white / color Black & white / color Black & white only Black & white only 7-3 Hook/Hold See Control Panel Over[...]

5 - 1 INITIAL SETUP 5 MFC3200C-US-FM6.0 5 Initial Setup Getting Started Setting Paper Type You can choose the paper type you want to use. 1 Press Menu/Set , 1 , 1 . 2 Press to select PLAIN , INK JET , GLOSSY or TRNSPRNCY (TRANSPARENCY), and then press Menu/Set . 3 If you selected GLOSSY , press to select GLOSSY:4-COLOR or GLOSSY:3-COLOR , and then [...]

INITIAL SETUP 5 - 2 MFC3200C-US-FM6.0 Setting Date and Time Your MFC displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other settings remain unaffected. 1 Press Menu/Set , 1 , 3 . 2 Enter the last two digits of the year, and then press Menu/Set . 3 Enter tw[...]

5 - 3 INITIAL SETUP MFC3200C-US-FM6.0 Entering Text When you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, #, and do not have printed letters because they are used for special characters. By pressing the appropriate numbe[...]

INITIAL SETUP 5 - 4 MFC3200C-US-FM6.0 Setting the Ring Volume 1 Press Menu/Set , 1 , 5 , 1 . 2 Press select ( OFF , LOW or HIGH ), and then press Menu/Set . 3 Press Stop/Exit . — OR — You can adjust the ring volume when your MFC is idle. You can turn the ring OFF or you can select a ring volume level. Press to adjust the volume level. With each[...]

5 - 5 INITIAL SETUP MFC3200C-US-FM6.0 Setting the Speaker Volume 1 Press Menu/Set , 1 , 5 , 3 . 2 Press to select LOW , MED , HIGH or OFF , and then press Menu/Set . 3 Press Stop/Exit . — OR — If you are using Hook/Hold , you can adjust the speaker volume while dialing. You can turn the speaker off or you can select a speaker volume level. The [...]

INITIAL SETUP 5 - 6 MFC3200C-US-FM6.0 Choosing the Handset Volume (For Volume Amplify) Before you begin to use the machine, you must decide if you need to set the handset volume to VOL AMPLIFY: ON for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standards. VOLUME AMPLIFY: OFF This default setting is appropriate if none[...]

5 - 7 INITIAL SETUP MFC3200C-US-FM6.0 2 If none of the users are hearing-impaired, press to select VOL AMPLIFY:OFF? , and then press Menu/Set and go to Step 4 — OR — If some or all of the users are hearing-impaired, select VOL AMPLIFY:ON? , and then press Menu/Set . 3 If all the users are hearing-impaired, press to select PERMANENT? , and then [...]

SETUP RECEIVE 6 - 1 6 MFC3200C-US-FM6.0 6 Setup Receive Basic Receiving Operations Choosing the Receive Mode There are three different receive modes for your MFC. You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use. *In FAX/TEL mode you must set the Ring Delay and F/[...]

6 - 2 SETUP RECEIVE MFC3200C-US-FM6.0 To Select or Change Your Receive Mode 1 Press Receive Mode . The LCD shows the selection. 2 Continue to press Receive Mode until your new selection appears. After two seconds the LCD returns to the date and time display, along with your new Receive Mode setting. Setting Ring Delay The Ring Delay setting determi[...]

SETUP RECEIVE 6 - 3 MFC3200C-US-FM6.0 Setting the F/T Ring Time (For FAX/TEL Mode Only) If you set the receive mode to FAX/TEL, you ’ ll need to determine how long the MFC will send you its special double-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the MFC rings, for 20, 30, 40 or 7[...]

6 - 4 SETUP RECEIVE MFC3200C-US-FM6.0 1 Press Menu/Set , 2 , 1 , 3 . 2 Use to select ON , SEMI , or OFF, and then press Menu/Set . 3 Press Stop/Exit . Printing a Reduced Incoming Fax (Auto Reduction) You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper in your MFC. ON lets your MFC choose the [...]

SETUP RECEIVE 6 - 5 MFC3200C-US-FM6.0 Advanced Receiving Operations Operation from Extension Telephones If you answer a fax call on an extension phone or on an external phone in the EXT. jack, you can make your MFC take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1 , the MFC starts to receive a fax. (See Easy Receive ,[...]

6 - 6 SETUP RECEIVE MFC3200C-US-FM6.0 1 Press Menu/Set , 2 , 1 , 4 . 2 Press to select ON (or OFF ), and then press Menu/Set . 3 If you want to, enter a new Fax Receive Code, and then press Menu/Set . 4 If you want to, enter a new Telephone Answer Code, and then press Menu/Set . 5 Press Stop/Exit . Printing a Fax in Memory If you set Fax Storage to[...]

SETUP RECEIVE 6 - 7 MFC3200C-US-FM6.0 Setting Up Sequential Polling Receive Your MFC can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. 1 Press Menu/Set , 2 , 1 , 6 . 2 Press to select POLLING RX: ON , and then press Menu/Set . 3 Specify the destination fax machines you wish t[...]

7 - 1 SETUP SEND 7 MFC3200C-US-FM6.0 7 Setup Send Before You Begin Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder. Using the ADF (Automatic Document Feeder) ■ Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long. ■[...]

SETUP SEND 7 - 2 MFC3200C-US-FM6.0 Sending Faxes with Multiple Settings When you send a fax you can choose any combination of these settings: set the contrast or resolution; send using overseas mode, delayed fax, polling transmission or real time transmission. After each menu selection is accepted, the LCD will ask if you want to enter other settin[...]

7 - 3 SETUP SEND MFC3200C-US-FM6.0 Fax Resolution When you have a document in the ADF, you can use the FAX Resolution key to temporarily change the setting. Press FAX Resolution repeatedly until the LCD shows the setting you want. — OR — You can change the default setting. 1 Press Menu/Set , 2 , 2 , 2 . 2 Press to select the resolution you want[...]

SETUP SEND 7 - 4 MFC3200C-US-FM6.0 Color Fax Transmission Your MFC allows you to transmit a color fax. 1 Place the original face down in the ADF. 2 Enter the fax number using the dial pad, Speed Dial or Search. 3 Press Color Fax Start . Manual and Automatic Fax Redial If you ’ re sending a fax manually and the line is busy, press Redial/Pause to [...]

7 - 5 SETUP SEND MFC3200C-US-FM6.0 Real Time Transmission When you are sending a fax, the MFC will scan originals into memory before sending. Then, as soon as the phone line is free, the MFC will start dialing and sending the fax. If memory becomes full, the MFC will send the document in real time (even if REAL TIME TX is set to OFF ). Sometimes yo[...]

SETUP SEND 7 - 6 MFC3200C-US-FM6.0 Canceling a Job in Memory You can cancel tasks you ’ ve scheduled, such as Polling Transmit, or faxes waiting in Memory to be sent. (See Checking Job Status , page 7-5.) 1 Press Menu/Set , 2 , 6 . Any waiting jobs appear on the LCD. If no jobs are waiting, the LCD shows NO JOB WAITING . 2 If you have more than t[...]

7 - 7 SETUP SEND MFC3200C-US-FM6.0 Advanced Sending Operations Composing Electronic Cover Page The cover page is generated at the receiving party ’ s machine. Your cover page includes the name stored in the One Touch or Speed Dial memory. If you ’ re dialing manually, the name is left blank. The cover page indicates your Station ID and the numb[...]

SETUP SEND 7 - 8 MFC3200C-US-FM6.0 Cover Page for the Next Fax Only Make sure the Station ID is set up (see page 5-2 ). This feature does not work without the Station ID. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document. 1 Place the original face down in the ADF. [...]

7 - 9 SETUP SEND MFC3200C-US-FM6.0 Using a Printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. 1 Press Menu/Set , 2 , 2 , 7 . 2 Press to select PRINT SAMPLE? , and then press Menu/Set . 3 Press Black Fax Start . Your MFC prints a copy of your cover page. 4 Press[...]

SETUP SEND 7 - 10 MFC3200C-US-FM6.0 Delayed FAX (Not Available for Color Faxes) During the day you can store up to 50 documents in memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3, which shows the time you entered last. Press Menu/Set to accept it, or enter another time for this fax. 1 Pl[...]

7 - 11 SETUP SEND MFC3200C-US-FM6.0 Setting Up Polled Transmit (Not Available for Color Faxes) Polled Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it. 1 Place the original to be retrieved face down in the ADF. 2 Press Menu/Set , 2 , 2 , 6 . 3 Press to choose ON ( or OFF ) , and then press Menu/Set[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 8 - 1 8 MFC3200C-US-FM6.0 8 Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing You can set up your MFC to do three types of easy dialing: One Touch, Speed Dial and Groups for Broadcasting faxes. Storing One Touch Dial Numbers You can store 8 fax/telephone numbers that you can dial by pressin[...]

8 - 2 AUTO DIAL NUMBERS AND DIALING OPTIONS MFC3200C-US-FM6.0 Storing Speed Dial Numbers You can store Speed Dial numbers, so when you dial you will have to press only five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start). The MFC has 100 Speed Dial locations. 1 Press Menu/Set , 2 , 3 , 2 . 2 Use the dial pad to enter a two-[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 8 - 3 MFC3200C-US-FM6.0 Setting Up Groups for Broadcasting Groups, which can be stored on a One Touch key or a Speed Dial location, allow you to send the same fax message to many fax numbers by pressing only a One Touch key and Black Fax Start or Search/Speed Dial , # , the two-digit location and Black Fax Star[...]

8 - 4 AUTO DIAL NUMBERS AND DIALING OPTIONS MFC3200C-US-FM6.0 Dialing Options You can use your MFC to make telephone calls by dialing manually or by using Search, One Touch or Speed Dial memory. When you dial an auto dial number, the LCD shows the name you ’ ve stored, or, if you haven ’ t stored a name, the fax number you ’ ve stored. Manual[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 8 - 5 MFC3200C-US-FM6.0 One Touch Dialing 1 Pick up the handset — OR — Press Hook/Hold . 2 When you hear a dial tone, press the One Touch key of the location you want to call. (See Storing One Touch Dial Numbers , page 8-1.) 3 If you pressed Hook/Hold to dial the call, pick up the handset when the other par[...]

8 - 6 AUTO DIAL NUMBERS AND DIALING OPTIONS MFC3200C-US-FM6.0 Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One To[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 8 - 7 MFC3200C-US-FM6.0 ■ If the memory is full, press Stop/Exit to abort the job or if more than one page has been scanned, press Black Fax Start to send the portion that is in the memory. 1 Place the original face down in the ADF. 2 Enter a number using One Touch, Speed Dial, a Group number, Search or the d[...]

8 - 8 AUTO DIAL NUMBERS AND DIALING OPTIONS MFC3200C-US-FM6.0 Tone/Pulse If you have pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals. 1 Lift the handset. 2 Press # . Any digits dialed after this s[...]

TELEPHONE SERVICES 9 - 1 9 MFC3200C-US-FM6.0 9 Telephone Services Custom Features Your MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies. Distinctive Ring The term “ Distinctive Ring ” is used by Brother to identify a phone company service that is given many names, depending on the telephone [...]

9 - 2 TELEPHONE SERVICES MFC3200C-US-FM6.0 Do You Have Voice Mail? If you have Voice Mail on the phone line on which you will install your new MFC, there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls . However, this Distinctive Ring feature allows the use of more than one number on [...]

TELEPHONE SERVICES 9 - 3 MFC3200C-US-FM6.0 VERY IMPORTANT If you have Voice Mail or a TAD (Telephone Answering Device) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature. Here ’ s why: MANUAL mode will never pick up a call by itself, s[...]

9 - 4 TELEPHONE SERVICES MFC3200C-US-FM6.0 Caller ID service varies with different carriers. Call your local telephone company to determine the kind of service available in your area. Viewing Caller ID List Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. Yo[...]

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) 10 - 1 10 MFC3200C-US-FM6.0 10 Remote Fax Options (Not Available for Color Faxes) Fax Forwarding/Paging Programming a Fax Forwarding Number When Fax Forwarding is set to ON , your MFC stores the received fax in memory. Then it dials the fax number you ’ ve programmed and forwards the fax message.[...]

10 - 2 REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) MFC3200C-US-FM6.0 4 If your pager requires a PIN, enter the PIN, press # , press Redial/Pause , enter your MFC telephone number followed by # # , and then press Menu/Set . For example , 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # # — OR — If you do not need a PIN, press Redial/Pause[...]

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) 10 - 3 MFC3200C-US-FM6.0 Changing Remote Retrieval Access Code Enter your Remote Access Code when the MFC picks up your call, so you can access features remotely. The access code is preset to 1 5 9 , but you can change this. (See Operation from Extension Telephones , page 6-5.) 1 Press Menu/Set , 2[...]

10 - 4 REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) MFC3200C-US-FM6.0 Remote Commands Follow the commands below to access features remotely. When you call the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will signal you with two short beeps to enter a remote command. Remote Commands Operation Details 95 Change Fax Forw[...]

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) 10 - 5 MFC3200C-US-FM6.0 Retrieving Fax Messages 1 Dial your fax number. 2 When your MFC answers, immediately enter your Remote Retrieval Access Code ( 1 5 9 ). If you hear one long beep, you have messages. 3 As soon as you hear two short beeps, use the dial pad to press 9 6 2 . 4 Wait for the long[...]

11 - 1 PRINTING REPORTS 11 MFC3200C-US-FM6.0 11 Printing Reports MFC Settings and Activity Two reports require initial setup in the Menu table: Transmission Verification Report and Fax Activity Report. For initial setup: Press Menu/Set , 2 , 4 , 1 . — OR — Press Menu/Set , 2 , 4 , 2 . Customizing the Transmission Verification Report You can use[...]

PRINTING REPORTS 11 - 2 MFC3200C-US-FM6.0 2 Press to choose an interval, and then press Menu/Set . (If you choose 7 days, the LCD prompts you to choose the day at which to begin the 7-day countdown.) 3 Enter the time to begin printing in 24-hour format, and then press Menu/Set . (For example: enter 19:45 for 7:45 PM.) 4 Press Stop/Exit . Using the [...]

12 - 1 MAKING COPIES 12 MFC3200C-US-FM6.0 12 Making Copies Basic Copy Operations Your MFC allows you to make high-quality photocopies and transparencies. Copies can be in black and white or full color. Always make sure you have paper in the tray before making copies. Do not pull on the paper while copying is in progress. Making a Single Copy 1 Plac[...]

MAKING COPIES 12 - 2 MFC3200C-US-FM6.0 Out of Memory Message If the memory becomes full while you are making copies, the LCD shows a message: If the OUT OF MEMORY message appears while you are scanning the first page of your original, press Stop/Exit to cancel. Clear some jobs from memory so you can continue. If you were scanning subsequent page(s)[...]

12 - 3 MAKING COPIES MFC3200C-US-FM6.0 Using the Options Key Use the Options key to set number of copies, paper type, paper size, brightness, enlargement/reduction ratio and special copy options for the next copy only . Paper Type You can change the paper type setting for the next copy only. 1 Place the original face down in the ADF. 2 Use the dial[...]

MAKING COPIES 12 - 4 MFC3200C-US-FM6.0 Paper Size You can change the paper size setting for the next copy only. 1 Place the original face down in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). 3 Press Options and select OPT:PAPER SIZE , and then press Menu/Set . 4 Press to select the size of paper you are using ( LET[...]

12 - 5 MAKING COPIES MFC3200C-US-FM6.0 5 Press Black Copy or Color Copy — OR — Press for additional settings. Reducing and Enlarging Copies 1 Place the original face down in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). 3 Press Options and press to select OPT:ELG/RDC , and then press Menu/Set . 4 Press to choose[...]

MAKING COPIES 12 - 6 MFC3200C-US-FM6.0 Special Copy Option You can save paper by copying two pages onto one page. 1 Place the original face down in the ADF. 2 Press Options and to select OPT: SPECIAL , and then press Menu/Set . 3 Press to select 2 IN 1 or OFF ( 1 IN 1 ), and then press Menu/Set . 4 Press Black Copy or Color Copy — OR — Press fo[...]

12 - 7 MAKING COPIES MFC3200C-US-FM6.0 Changing Default Copy Settings Press Menu/Set and 3 to change default Copy mode settings. They will remain until you change them again by pressing Menu/Set . By pressing a number, you can adjust the Quality, Color and Contrast copy settings shown in the following chart. Press to scroll through the options for [...]

MAKING COPIES 12 - 8 MFC3200C-US-FM6.0 Copy Quality 1 Press Menu/Set , 3 , 1 . 2 Press to select the copy quality, and then press Menu/Set . 3 Press Stop/Exit . Color Adjustment 1 Press Menu/Set , 3 , 2 . 2 Press to select RED , GREEN or BLUE , and then press Menu/Set . 3 Press to make a darker copy, or press to make a lighter copy, and then press [...]

12 - 9 MAKING COPIES MFC3200C-US-FM6.0 Legal Limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular ques[...]

USING THE MFC AS A PRINTER 13 - 1 13 MFC3200C-US-FM6.0 13 Using the MFC as a Printer Features The Multi-Function Center offers you many features you ’ ll find in a high quality ink jet printer. Fast Printing Speed — Using Draft mode, you can print up to 8 pages per minute in full color, and up to 10 pages per minute in black. Brilliant High Qua[...]

13 - 2 USING THE MFC AS A PRINTER MFC3200C-US-FM6.0 Choosing the Right Kind of Paper To achieve high quality printing using your MFC, it ’ s very important to select the right kind of paper. Be sure to read “ About Paper ” page 3-1 of Chapter 3 in this manual before selecting and purchasing paper for the MFC. How to print your document When t[...]

USING THE MFC AS A PRINTER 13 - 3 MFC3200C-US-FM6.0 Simultaneous Printing/Fax Your MFC can print data from your computer while sending or receiving a fax, or while scanning information into the computer. However, when the MFC is copying or receiving a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is co[...]

14 - 1 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 MFC3200C-US-FM6.0 14 Printer Driver Settings (For Windows ® Only) Using the Brother MFC-3200C Printer Driver A Printer driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page descript[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 2 MFC3200C-US-FM6.0 Features in the Brother Native Driver The following section describes the Brother Native Driver features and selections available for Windows ® . Paper Tab The paper tab screen allows you to set up the Paper Size, Paper Source, Paper Thickness, Orientation, Scaling, and Copy/Pa[...]

14 - 3 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). Copy/Page Order Copies The copies selection sets the number of copies that will be printed (1 to 999). Collate With the collate check box selected, one complete copy of you[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 4 MFC3200C-US-FM6.0 Paper Thickness Depending on the thickness of the paper you are using, you can improve the quality of your output by selecting the correct thickness. This setting provides the best positioning of the paper for printing. For example if you were printing on thin paper, you would s[...]

14 - 5 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 Quality/Color Tab The Quality/Color tab screen provides Quality, Media type, Document type, Color/Mono settings, Bi-directional Printing settings and Fast Draft Mode. All of these selections are designed to offer the best quality output for your document needs. Select the Apply [...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 6 MFC3200C-US-FM6.0 Media To achieve the best print results, the media being printed on should be selected in the driver. The MFC changes the way it places dots, depending on the selected media type. Document The printer driver will select the most suitable color matching method, depending on your [...]

14 - 7 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 Color Matching You can select the color matching method manually. Select the best one for your document. ■ Match Monitor Suitable for photographic images. Color is adjusted to get the closest color match to the PC monitor. ■ Vivid Color Suitable for business graphics such as[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 8 MFC3200C-US-FM6.0 ■ Cluster This is suitable for business graphics such as charts, graphs and drawings, since this creates more sharp printouts. Moreover, the processing time is shorter. Color Enhance Selecting Color Enhance/True2Life ON enables the True2Life feature. This feature analyzes your[...]

14 - 9 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 Color/Mono This selection allows a color document to be printed in mono only. Bi-Directional Printing When Bi-Directional Printing is selected, the print head prints in both directions and offers faster print speeds. When not selected the print head prints in one direction only [...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 10 MFC3200C-US-FM6.0 Print Watermark The Print Watermark feature offers the following print choices: ■ On all pages ■ On first page only ■ From second page ■ Custom In background With the In background feature checked the Watermark will print on the page behind your document. If this featur[...]

14 - 11 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 Device Options Set the Print Date & Time as the Printer Function: Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computer ’ s system clock on your document. Click the Setting button to change the Dat[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 12 MFC3200C-US-FM6.0 Support The Support Tab provides driver version information and setting information. In addition there are links to the Brother Solutions Center and Driver Update Web sites. Click the Support tab to display the following screen: Select the Apply button to apply your selected se[...]

14 - 13 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 Features in the Printer Uni-Driver (WHQL) (For Windows ® XP) The Windows ® XP printer driver utilizes Microsoft ’ s uni-driver architecture. The following section describes the driver features and selections available for Windows ® XP. Layout Tab *1 Orientation Select the [...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 14 MFC3200C-US-FM6.0 *2 Pages Per Sheet You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page will be reduced as needed to fit on the paper. Paper/Quality Tab 2 in 1 4 in 1 *1 *2 *3[...]

14 - 15 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 *1 Tray Selection ■ Paper Source The machine feeds subsequent pages automatically even if you select either Automatically Select or Feeder . ■ Media To achieve the best print results, the media being printed on should be selected in the driver. The MFC changes the way it pl[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 16 MFC3200C-US-FM6.0 Advanced Options Click the Advanced... button in the Layout tab or Paper/Quality tab to access the screen below: *1 Paper /Output Paper Size - Select the paper size of the document you are printing. This size should be the same as the paper size that is set in your application [...]

14 - 17 PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 *2 Graphic Print Quality - The quality selection allows you to choose the print resolution you want for your document. Print quality and speed are related. The higher the quality the longer it will take to print the document. The quality selections available vary depending on t[...]

PRINTER DRIVER SETTINGS (FOR WINDOWS ® ONLY) 14 - 18 MFC3200C-US-FM6.0 *4 Printer Features Fast Draft Mode - This mode prints using both black and cyan ink offering a faster print speed then mono draft mode. Bi-directional Print - When Bi-Directional Print is set to ON, the print head prints in both directions and offers faster print speeds. When [...]

15 - 1 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 MFC3200C-US-FM6.0 15 Using the Windows ® -Based Brother MFL-Pro Control Center (For Windows ® 98/98SE/Me and 2000 Professional) Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 2 MFC3200C-US-FM6.0 AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows ® is started. When the Control Center is loaded, the Control Center icon will appear in the task bar. If you don ’ t want the Control Center to [...]

15 - 3 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER MFC3200C-US-FM6.0 Brother Control Center Features Auto Configuration During installation the Control Center will check your system to set up the default applications for E-mail, word processing and the graphics viewer/editor. For example, if you are using Outlook as your default E-ma[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 4 MFC3200C-US-FM6.0 Copy Operations Copy — allows you to use the PC and any Windows ® printer driver for enhanced copy functions. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver — OR — you can direct the c[...]

15 - 5 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER MFC3200C-US-FM6.0 Setting Up the Scanner Configurations The Pop-Up application stores eight different scanning modes. Each time you scan an original, you will choose the most appropriate scanning mode from the following: Faxing, Filing and Copying Text for OCR Photos Photos (High Qua[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 6 MFC3200C-US-FM6.0 Scan to File Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of [...]

15 - 7 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER MFC3200C-US-FM6.0 Destination Folder PaperPort Folder — Select this checkbox to scan the original into your PaperPort folder. Other Folder — Select this checkbox, to scan the original as another file type and/or into another directory/folder. File — If you selected Other Folder[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 8 MFC3200C-US-FM6.0 Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings [...]

15 - 9 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER MFC3200C-US-FM6.0 Conversion Options Format Combine all files into one file when possible — Click this checkbox to combine all files of the same type into one file. Convert non-image files to color — Click this checkbox to convert all files that have been processed through OCR to[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 10 MFC3200C-US-FM6.0 Scan to Word Processor Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To cha[...]

15 - 11 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER MFC3200C-US-FM6.0 Word Processor Word Processor — From the pull-down list, select the word processor you want to use. Click the Link Settings … button to display a screen to set up a link to the version of OCR and document format that you want to use: OCR Package — From the pu[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 12 MFC3200C-US-FM6.0 User Defined Button Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change[...]

15 - 13 USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER MFC3200C-US-FM6.0 Scanner Settings From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy. To change any of the settings[...]

USING THE WINDOWS ® -BASED BROTHER MFL-PRO CONTROL CENTER 15 - 14 MFC3200C-US-FM6.0 FAX Settings Brother MFL Pro Fax FAX Resolution — Fine (200 × 200) To change the fax options, click the FAX Options … button. Click the OK button when you are ready to save your FAX settings. The MFL Pro Fax on COM1 Properties screen appears: Select the Paper [...]

16 - 1 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 MFC3200C-US-FM6.0 16 Using the Windows ® -Based Brother SmartUI Control Center (For Windows ® XP) Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most freq[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 2 MFC3200C-US-FM6.0 AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows ® is started. When the Control Center is loaded the Control Center icon will appear in the task bar. If you don ’ t want the[...]

16 - 3 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 Brother Control Center Features The SmartUI control center gives you the ability to both configure the hardware “ Scan to ” keys on your MFC and to use additional built in software features such as “ Scan to File ” . The “ Scan to File [...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 4 MFC3200C-US-FM6.0 Hardware Section: Changing the Scan to Button Configuration When the SmartUI Control Center is displayed, you can access the Hardware Section window to reconfigure the Scan to buttons on you Brother MFC. Click the Hardware Section tab at the top [...]

16 - 5 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 To change the destination E-mail application you use the Application pull down list to select the compatible E-mail application, which is installed on your system. If you wish to change the attachment file type click on the Link Preferences butto[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 6 MFC3200C-US-FM6.0 To change the default setting of the scan, click on the Scan Settings tab. You can set the Color Mode to Black & White, 8-bit Gray or 24-bit Color. The resolution can be changed from 100 to 600 dpi. You can define the size of the paper you ?[...]

16 - 7 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 You have the option to send your scan as a different file type. You can select the application from the File Type window according to your needs. You have the option to choose your OCR setting from single column output to auto orient page.[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 8 MFC3200C-US-FM6.0 Software Section The Software Section contains four groups of scan to buttons. Each section has a number of different buttons which are predefined for the most frequently used applications. The Scan Section contains four buttons for Scan to File,[...]

16 - 9 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 Copy Copy (Copy one to one) — allows you to use the PC and any Windows ® printer driver for enhanced copy operations. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver —[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 10 MFC3200C-US-FM6.0 Scan to File The Scan to File button allows you to scan an image and save it in a specific file type to any directory on you hard disk. This allows you to easily archive your paper documents. To configure the file type and save to directory righ[...]

16 - 11 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 Scan to E-mail The Scan To E-mail is automatically configured to your default E-mail application. To change the default E-mail application or attachment file type right click on the E-mail button and select “ Configuration ” . The Scan Actio[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 12 MFC3200C-US-FM6.0 To change the file type of the attachment click the Link Preferences button to set up links. Check the Convert attachment to specified file type box and then select the appropriate file type from the pull down list.[...]

16 - 13 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 File Attachments Items are mailed as file attachments using the file type you have selected. Convert attachments to specified file type — Click this checkbox if you want to change the file type of attachments. All documents and image items —[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 14 MFC3200C-US-FM6.0 Scanner Settings You have the ability to change the scanner settings used to create the file attachments. Click on the Scan Settings tab and select the appropriate settings.[...]

16 - 15 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 Scan to OCR (Word Processing Program) Scan to OCR converts the graphic page image data to text which can be edited by any word processor program. You can change the default word processor program (example: Word Pad instead of Word) and file type[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 16 MFC3200C-US-FM6.0 File Type — From the pull-down list, select the file format you want to use for documents. OCR — Select the OCR application from the OCR pull down list.[...]

16 - 17 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 Scan to Graphics Application (example: Microsoft Paint) The Scan to Graphics Applications allows you to scan an image so you can edit the image. To change the default graphics application right click on the button and select Configuration. The S[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 18 MFC3200C-US-FM6.0 To change the destination application select the appropriate application from the Application pull down list. To change the other configuration options click the Link Preferences button. This option enables you to reduce image to screen resoluti[...]

16 - 19 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 Copy The four copy bottons can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as n-in-1 printing. The Copy buttons are automatically linked to the default Wi[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 20 MFC3200C-US-FM6.0 Select the number of Pages Per Sheet from the Scaling selections. As an example to configure the section Copy button to copy two pages to one you must select 2 in 1. Note You must configure each of the copy buttons before they can be used.[...]

16 - 21 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 Fax Setting (PC Fax using the Brother Fax Driver) The Brother MFC includes a PC-Fax driver, which allows any Windows Application to send a Fax as simply as printing a document. The Brother SmarUI automatically configures the Fax button to use th[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 22 MFC3200C-US-FM6.0 FAX Settings Brother PC-FAX To change the driver settings, click on the Setup button and then the Options button. Select the Paper Size , Paper Source . If you need more customized setup, click on the Options button. Select the Paper Size , Orie[...]

16 - 23 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 Custom: User Defined Buttons There are up to three Custom buttons on the Brother SmartUI Control Center. (NOTE: The number of Custom buttons depends on which model MFC you have purchased.) You can set your own preferences and configuration to fi[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 24 MFC3200C-US-FM6.0 2. Select Configuration for the Scan Type. To configure the scan operation click on the Configuration Tab. Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings. Application: Select the de[...]

16 - 25 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 File: Select the file format from the Format pull down list. You can either send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder. Use the Browse button to select the destination dire[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 26 MFC3200C-US-FM6.0 OCR: Select the destination word processing application program from the pull down list. Click on Link Preferences and select the destination Application from the scroll menu on the left. Select the File Type from the File Type pull down list. Y[...]

16 - 27 USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) MFC3200C-US-FM6.0 E-mail: Select the destination E-mail application program from the pull down list. Click on the Link Preferences button to configure the Send To E-mail options. You can select the File type and Quick Send E-mail address list.[...]

USING THE WINDOWS ® -BASED BROTHER SMARTUI CONTROL CENTER (FOR WINDOWS ® XP) 16 - 28 MFC3200C-US-FM6.0 3. Select Scan Settings. You can select the scanner settings from each of the Scan Type options for the Custom Buttons. You have the option to select Color Mode, (NOTE: Color scanning may not be available based on which MFC you purchased. Please[...]

17 - 1 HOW TO SCAN USING WINDOWS ® 17 MFC3200C-US-FM6.0 17 How to scan using Windows ® Scanning a Document (For Windows ® 98/98SE/Me and 2000 Professional) TWAIN Compliant The Brother Multi-Function Link ® Pro software includes a TWAIN compliant scanner driver. TWAIN drivers meet the standard universal protocol for communicating between scanner[...]

HOW TO SCAN USING WINDOWS ® 17 - 2 MFC3200C-US-FM6.0 Scanning a whole page 1 Place the original face down in the ADF (Automatic Document Feeder). 2 Adjust the following settings, if required, in the Scanner window: • Resolution • Scan Type (Black & White, Gray [Error Diffusion], True Gray, 256 Color or 24-bit color) • Brightness • Cont[...]

17 - 3 HOW TO SCAN USING WINDOWS ® MFC3200C-US-FM6.0 4 Place the original face down in the ADF again. 5 Adjust the settings for Resolution, Scan Type and Size in the Scanner window, as needed. 6 Select the Start button. This time only the selected area of the original will appear in the PaperPort ® window. 7 In the PaperPort ® window, use the op[...]

HOW TO SCAN USING WINDOWS ® 17 - 4 MFC3200C-US-FM6.0 Brightness: Brightness: Adjusting the brightness settings to obtain the best image. The Brother Multi-Function Link ® Pro offers 100 brightness settings (-50 to 50). The default value is 0, representing an “ average ” setting. You can set the brightness level by dragging the slidebar to the[...]

17 - 5 HOW TO SCAN USING WINDOWS ® MFC3200C-US-FM6.0 When scanning photographs or other images for use in a word processor or other graphics application, you should try different settings for the contrast, mode and resolution to see which settings best suit your needs. Custom: If you selected Custom as the size, type the Width and Length . Or, you[...]

HOW TO SCAN USING WINDOWS ® 17 - 6 MFC3200C-US-FM6.0 Scanning a Document (For Windows ® XP only) WIA compliant Windows ® XP uses Windows Image Acquisition (WIA) for scanning images from the MFC. You can scan images directly into the PaperPort ® viewer that Brother included with your MFC or you can scan images directly into any other software ap[...]

17 - 7 HOW TO SCAN USING WINDOWS ® MFC3200C-US-FM6.0 Scanning a document into the PC 1 Place the original face down in the ADF (Automatic Document Feeder). 2 Select the Document Feeder from the Paper source drop-down list box (A). 3 Select the picture type (B). 4 Select the Paper size from the drop-down list box (D). 5 If you require advanced sett[...]

HOW TO SCAN USING WINDOWS ® 17 - 8 MFC3200C-US-FM6.0 Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 600dpi. To run the utility: You can run the utility by selecting the Scanner Utility located in the Start / Program / Brother / Brother MFL Pro Suite menu. Note Scanning at[...]

17 - 9 HOW TO SCAN USING WINDOWS ® MFC3200C-US-FM6.0 Using the Color Scan Key You can use the Scan to key on the control panel to scan originals into your word processing, graphics or E-mail applications. The advantage of using the Scan to key is that you avoid the mouse clicks required to scan from your PC. Before you can use the Scan to key on t[...]

HOW TO SCAN USING WINDOWS ® 17 - 10 MFC3200C-US-FM6.0 Scan/OCR If your original is text, you can have it automatically converted by ScanSoft ™ TextBridge ® to an editable text file and then displayed in your word processing application for further editing. 1 Place your original face down in the ADF. 2 Press Scan to . 3 Press to select SCAN/OCR [...]

17 - 11 HOW TO SCAN USING WINDOWS ® MFC3200C-US-FM6.0 Using ScanSoft ™ PaperPort ® 6.5 and TextBridge ® OCR (For Windows ® 98/98SE/Me and 2000 Professional) ScanSoft ™ PaperPort ® for Brother is a document management application. You will use PaperPort ® to view scanned documents. PaperPort ® has a sophisticated, yet easy-to-use, filing [...]

HOW TO SCAN USING WINDOWS ® 17 - 12 MFC3200C-US-FM6.0 Viewing Items in ScanSoft ™ PaperPort ® for Brother ScanSoft ™ PaperPort ® provides several ways to view items: Desktop View displays a thumbnail , a small graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the PaperPort ® Desktop. You can se[...]

17 - 13 HOW TO SCAN USING WINDOWS ® MFC3200C-US-FM6.0 Links to Many Other Applications ScanSoft ™ PaperPort ® automatically recognizes many other applications on your computer and creates a “ working link ” to them. The Link Bar at the bottom of Desktop view shows icons of those linked applications. To use a link, drag an item onto one of t[...]

HOW TO SCAN USING WINDOWS ® 17 - 14 MFC3200C-US-FM6.0 Importing Items from Other Applications In addition to scanning items, you can bring items into PaperPort ® in a variety of ways and convert them to PaperPort ® (MAX) files in several different ways: ■ Print to the Desktop View from another application, such as Microsoft Excel. ■ Import f[...]

17 - 15 HOW TO SCAN USING WINDOWS ® MFC3200C-US-FM6.0 Using ScanSoft ™ PaperPort ® 8.0 and TextBridge ® OCR (For Windows ® XP) ScanSoft TM PaperPort ® for Brother is a document management application. You will use PaperPort ® to view scanned documents. PaperPort ® has a sophisticated, yet easy-to-use, filing system that will help you organ[...]

HOW TO SCAN USING WINDOWS ® 17 - 16 MFC3200C-US-FM6.0 Viewing items ScanSoft TM PaperPort ® provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). Items in the selected folder appear on the PaperPort ® Desktop. You can see PaperPort ® items (MAX files) and non-P[...]

17 - 17 HOW TO SCAN USING WINDOWS ® MFC3200C-US-FM6.0 Organizing your items in folders PaperPort ® has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select to view in Desktop View. An item can be a PaperPort ® item or a non-PaperPort ® item: ■ Folders are arranged in a “ tre[...]

HOW TO SCAN USING WINDOWS ® 17 - 18 MFC3200C-US-FM6.0 ScanSoft ™ TextBridge ® OCR lets you convert image text in to text you can edit ScanSoft TM TextBridge ® OCR is installed automatically with PaperPort ® when you install Multi-Function Link ® Pro on your computer. ScanSoft TM PaperPort ® can quickly convert the text on a ScanSoft TM Pape[...]

17 - 19 HOW TO SCAN USING WINDOWS ® MFC3200C-US-FM6.0 You can Export items in other formats You can export or save PaperPort ® items in several popular file formats, such as BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG files for displaying images. Expo[...]

USING REMOTE SETUP (FOR WINDOWS ® ONLY) 18 - 1 18 MFC3200C-US-FM6.0 18 Using Remote Setup (For Windows ® Only) MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded au[...]

19 - 1 USING PC-FAX (FOR WINDOWS ® ONLY) 19 MFC3200C-US-FM6.0 19 Using PC-FAX (For Windows ® Only) PC FAX Sending The Brother PC FAX feature allows you to use your PC to send a file. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cover page note. All you have to do is set up the receiving [...]

USING PC-FAX (FOR WINDOWS ® ONLY) 19 - 2 MFC3200C-US-FM6.0 Setting Up Sending To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab. Outside line access Enter the number needed to access an outside line. This is sometimes required by the local PBX telephone system. Include header To add header information to the[...]

19 - 3 USING PC-FAX (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 User interface Select the User Interface in the Sending tab. You have a choice of the Simple Style or the Facsimile Style. Simple Style Facsimile Style[...]

USING PC-FAX (FOR WINDOWS ® ONLY) 19 - 4 MFC3200C-US-FM6.0 Setting Up Speed Dial Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register any address or group on one of the ten Speed Dial buttons. To register an addr[...]

19 - 5 USING PC-FAX (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 The Address Book From the Start menu, select Programs , Brother , Brother MFL Pro Suite , and then click Address Book . The Brother Address Book dialog box will appear:[...]

USING PC-FAX (FOR WINDOWS ® ONLY) 19 - 6 MFC3200C-US-FM6.0 Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information for members and groups. 1 In the Address Book dialog box, click the icon to add a member. The Brother Address Book Member Setup dialog box will appear: 2 In the Br[...]

19 - 7 USING PC-FAX (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 Setting Up a Group for Broadcasting If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a Group. 1 In the Brother Address Book dialog box, click the icon to create a group. The Brother Address Book Group Setup dialog box appears: 2 Type the name of t[...]

USING PC-FAX (FOR WINDOWS ® ONLY) 19 - 8 MFC3200C-US-FM6.0 Deleting a Member or Group 1 Select the Member of Group you want to delete. 2 Click the delete icon. 3 Click OK when the Delete OK? Dialog box appears. Exporting the Address Book You can export the Address Book to an ASCII text file (*.csv). If you wish, you can create a Vcard for selected[...]

19 - 9 USING PC-FAX (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 5 Type the name of the file, and then select Save . Importing to the Address Book You can import ASCII text files (*.csv) or Vcards (electronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select File , point to Import , and then click Text [...]

USING PC-FAX (FOR WINDOWS ® ONLY) 19 - 10 MFC3200C-US-FM6.0 4 Select OK to import the data. 5 Type the name of the file, and then select Open . Setting Up a Cover Page Access the Brother PC-FAX Cover Page Setup from the FAX Sending dialog box by clicking . (See Sending a File as a PC-FAX Using the Facsimile Style , page 19-12.) The Brother PC-FAX [...]

19 - 11 USING PC-FAX (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 To You can enter information in each field. From You can enter information in each field. Comment Type the comment you want to add to the cover page. Select Cover Page Form Select the cover page form you want. Import BMP file You can insert a bitmap file, such as your company logo, in the[...]

USING PC-FAX (FOR WINDOWS ® ONLY) 19 - 12 MFC3200C-US-FM6.0 Sending a File as a PC-FAX Using the Facsimile Style 1 Create a file in Word, Excel, Paint, Draw or any other application on your PC. 2 From the File menu, select Print . The Print dialog box will appear: 3 Select Brother PC-FAX as your printer, and then click OK . The FAX Sending dialog [...]

19 - 13 USING PC-FAX (FOR WINDOWS ® ONLY) MFC3200C-US-FM6.0 4 Enter the fax number by using any of the following methods: a. Enter the number using the dial pad. b. Click any of the 10 Speed Dial buttons. c. Click the Address Book button, and then select a Member or Group from the Address Book. 5 To include a cover page, click Cover Page On , and [...]

USING PC-FAX (FOR WINDOWS ® ONLY) 19 - 14 MFC3200C-US-FM6.0 3 Select Brother PC-FAX as your printer, and then click OK . The FAX Sending dialog box will appear: 4 In the To: field, type the fax number of the receiving party. You can also use the Address Book to select destination fax numbers. If you made a mistake entering a number, click the Clea[...]

20 - 1 USING AUTOMATIC E-MAIL PRINTING 20 MFC3200C-US-FM6.0 20 Using Automatic E-Mail Printing For Windows ® 98, 98SE, Me only Main Features ■ You can use Automatic E-Mail Printing with other E-mail software: Brother Automatic E-Mail Printing has some extra functions that other E-mail software, such as Netscape Navigator ™ or MS Internet Mail,[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 21 - 1 21 MFC3200C-US-FM6.0 21 Using the Brother MFC with a New Power Macintosh ® G3, G4 or iMac ™ /iBook ™ Set Up Your USB-Equipped Apple ® Macintosh ® G3, G4 or iMac ™ or iBook ™ with Mac OS 8.5-9.2 or Mac OS X v.10.1 To work with your MFC, your USB-Equip[...]

21 - 2 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ MFC3200C-US-FM6.0 To print the document: 3 From application software such as PaperPort ® , click File menu and select Page Setup . You can change the settings for Paper Size , Paper Thickness , Paper Source , Orientation , and Scaling , then click OK . 4 From [...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 21 - 3 MFC3200C-US-FM6.0 Using Brother Printer Driver with Your Apple ® Macintosh ® (OS X v.10.1) Choosing page setup options From application software such as TextEdit, click File menu and select Page Setup . Maker sure MFC-3200C is selected in the Format for pop-u[...]

21 - 4 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ MFC3200C-US-FM6.0 Choosing printing options If you want to print multiple copies, a specific range of pages, or multiple pages on a single sheet of paper, or to control the special printing features of a printer or application, choose options in the Print dialo[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 21 - 5 MFC3200C-US-FM6.0 Sending a Fax from Your Macintosh ® Application (For OS 8.5-9.2) You can send a fax directly from your Macintosh ® application using the following steps: 1 Create a document in a Macintosh application. 2 To begin the fax transmission, select[...]

21 - 6 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ MFC3200C-US-FM6.0 4 Click Send Fax . The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers ; the right box will show the Destination Fax Numbers as you select them. 5 To address the[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 21 - 7 MFC3200C-US-FM6.0 Setting Up Your Address Book You can add new members and groups to your Address Book, even while you are addressing a fax. Adding a New Member 1 To add a new member to the Address Book, in the Facsimile dialog box click Address . The Address B[...]

21 - 8 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ MFC3200C-US-FM6.0 Adding a New Group You can set up a group of multiple recipients. 1 Click Group . The Group Setting dialog box appears. 2 In the Group Name field, type a name for your Group. 3 From the Stored Fax Numbers box select the recipients for your Gro[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 21 - 9 MFC3200C-US-FM6.0 Using Brother TWAIN Scanner Driver with Your Apple ® Macintosh ® (For OS 8.6-9.2) The Brother MFC software includes a TWAIN Scanner driver for Macintosh ® . This Macintosh ® TWAIN Scanner driver can be used with applications that support t[...]

21 - 10 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ MFC3200C-US-FM6.0 Accessing the Scanner Run your PaperPort ® software. You will see the PaperPort ® icon in the upper right hand corner of your screen. The first time you use the Brother TWAIN driver, set it as the default by choosing the Select Source , the[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 21 - 11 MFC3200C-US-FM6.0 Scanning a Document into Your Macintosh G3, G4 or iMac 1 Place the original in the ADF. 2 Adjust the following settings, if needed, in the scanner setup dialog box: Resolution Color Type Brightness Contrast Scanning Area 3 Click Start . When [...]

21 - 12 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ MFC3200C-US-FM6.0 Colors — Choose either 256 Color, which scans up to 256 colors, 24-bit color which scans up to 16.8 million colors. Although using 24-bit color creates an image with the most accurate colors, the image file will be approximately three times[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 21 - 13 MFC3200C-US-FM6.0 Business Card Size To scan business cards, select the Business Card size setting (90 × 60 mm) and place the business card at the top center of a carrier sheet. When scanning photographs or other images for use in a word processor or other gr[...]

21 - 14 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ MFC3200C-US-FM6.0 Color Sync Dialog Perceptual Matching — All the colors of a given gamut are scaled proportionally to fit within another gamut. This intent pretty much maintains the balance between the colors in the image. This intent is the best choice for[...]

USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ 21 - 15 MFC3200C-US-FM6.0 Scanner Profile Select your Brother MFC. PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how i[...]

21 - 16 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH ® G3, G4 OR IMAC ™ /IBOOK ™ MFC3200C-US-FM6.0 4 Insert original in the ADF of the Brother MFC again. 5 Adjust the settings for Resolution, Color Type (Gray Scale), Brightness, Contrast, and Size in the Scanner Setup dialog box, as needed. 6 Click Start . This time only the selected area [...]

IMPORTANT INFORMATION 22 - 1 22 MFC3200C-US-FM6.0 22 Important Information Standard Telephone and FCC Notices These notices are in effect on models sold and used in the United States only. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: ■ Remain on the line and briefly ex[...]

22 - 2 IMPORTANT INFORMATION MFC3200C-US-FM6.0 If you experience trouble with your MFC-3200C, please contact a Brother Authorized Service Center for information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment [...]

IMPORTANT INFORMATION 22 - 3 MFC3200C-US-FM6.0 This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate r[...]

22 - 4 IMPORTANT INFORMATION MFC3200C-US-FM6.0 Important Safety Instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 5 Do not use t[...]

IMPORTANT INFORMATION 22 - 5 MFC3200C-US-FM6.0 Trademarks The brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Windows, Microsoft, Excel and Word are registered trademarks of Microsoft in the U.S. and other countries. Macintosh is a registered trademarks and iMac and iB[...]

23 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 MFC3200C-US-FM6.0 23 Troubleshooting and Routine Maintenance Troubleshooting Error Messages As with any sophisticated office product, errors may sometimes occur. If this happens, your MFC often identifies the problem and displays an error message. The table below explains the most common error messa[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 - 2 MFC3200C-US-FM6.0 INK EMPTY One or more of the ink cartridges are empty. The MFC will stop all print operations (such as printing copies, faxes and jobs from the PC). While memory is available, black and white faxes will be received into memory. If a sending machine has a color fax, the MFC ’ s “ h[...]

23 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE MFC3200C-US-FM6.0 Original Jam If the original is jammed, follow the steps below. Original is jammed inside front of control panel. 1 Remove any paper from the ADF that is not jammed. 2 Pull the jammed original out toward the front of the MFC. 3 Press Stop/Exit . Original is jammed inside back of contr[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 - 4 MFC3200C-US-FM6.0 Printer Jam or Paper Jam Remove the jammed paper depending on where it is jammed in the MFC. Paper is jammed in the paper tray. 1 Remove any paper from the paper tray that is not jammed. 2 Pull up the jammed paper to remove it. Note If it is difficult to pull the jammed paper, try to [...]

23 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE MFC3200C-US-FM6.0 Paper is jammed inside the MFC. 1 Open the control panel cover by lifting it toward you, and then lift the top cover toward the back. 2 Remove the jammed paper. 3 Close the control panel cover and top cover. Paper is jammed inside the front of the MFC. 1 Pull the paper toward you. Not[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 - 6 MFC3200C-US-FM6.0 Paper is jammed inside the back of the MFC. If the paper rips, the pieces of paper may get stuck inside the back of the machine. 1 Remove any paper from the paper tray that is not jammed. 2 Open the Paper Jam Cover. 3 To loosen the paper, slide the Paper Width Guide to the widest posi[...]

23 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE MFC3200C-US-FM6.0 If You Are Having Difficulty with Your MFC If you think there is a problem with your MFC, make a copy first . If the copy looks good, the problem is probably not your MFC. Check the chart below and follow the troubleshooting tips. If you have any other problems, visit us at: http://so[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 - 8 MFC3200C-US-FM6.0 MFC Does Not Answer When Called Make sure the MFC is in the correct receiving mode for your setup (either FAX ONLY , FAX/TEL or TAD: ANSWER MACH ). Check for dial tone. If possible, call your MFC to hear it answer. If there is still no answer, check the telephone line cord connection.[...]

23 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE MFC3200C-US-FM6.0 Software Difficulties Cannot perform ‘ 2 in 1 ’ printing. Check that the paper size setting in the application and in the printer driver are the same. Cannot print when using Paint Brush. Try setting the Display setting to ‘ 256 colors. ’ Cannot print when using Adobe Illustra[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 - 10 MFC3200C-US-FM6.0 How to Improve Print Quality Cleaning the Print Head Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. Using the Ink key, you can clean one color at a time (BLACK, CYAN, YELLOW, or MAGENTA) or all four colors at once. [...]

23 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE MFC3200C-US-FM6.0 5 If the quality is OK for all colors, press 1 ( YES ) to go to STEP B –– OR –– If white horizontal lines appear in some color blocks below, press 2 ( NO ). The LCD will ask you if the print quality is OK for each color. 6 Press 2 ( NO ) for any color with a problem. The LCD [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 - 12 MFC3200C-US-FM6.0 11 For 600 DPI, press the number of the test print that most closely matches the number 0 sample (1-8). 12 For 1200 DPI, press the number of the test print that most closely matches the number 0 sample (1-8). 13 Repeat Steps 1 and 2 (in Print Quality Check ) to print another sample P[...]

23 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE MFC3200C-US-FM6.0 Packing and Shipping the MFC Whenever you transport the MFC, use the packing materials that came with your MFC. If you do not pack the MFC correctly, you could void your warranty. 1 First, remove all the ink cartridges and attach the white shipping cover. ( See Replacing the Ink Cart[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 - 14 MFC3200C-US-FM6.0 7 Wrap the MFC in the bag and place it in the original carton with the original packing material. 8 Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridges in the carton. Note If you are returning your machine to Brother as part of the Ex[...]

23 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE MFC3200C-US-FM6.0 9 Close the carton.[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 - 16 MFC3200C-US-FM6.0 Routine Maintenance Cleaning the Scanner Unplug the MFC, and then open the control panel cover. Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint- free cloth. Cleaning the MFC Printer Platen WARNING ■ Be sure to unplug the MFC from[...]

23 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE MFC3200C-US-FM6.0 Replacing the Ink Cartridges Your MFC is equipped with an ink dot counter that automatically monitors the ink level in each color cartridge. When the counter detects an ink cartridge is running out of ink, the MFC will notify you with a message on the LCD. The LCD shows you which col[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 - 18 MFC3200C-US-FM6.0 6 Hold the new ink cartridge as shown in the illustration, and then peel the sealing tape from the side of the ink cartridge. Carefully peel the tape in the direction away from you. 7 Each color has its own correct position. Insert each new ink cartridge into the carriage. 8 After in[...]

23 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE MFC3200C-US-FM6.0 Caution ■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge. ■ DO NOT shake the ink cartridges, because the ink may spill when you take off the seal[...]

SPECIFICATIONS S - 1 S MFC3200C-US-FM6.0 S Specifications Product Description The MFC-3200C is a 5 in 1 Multi-Function Center: Color Printer, Color Copier (single copies), Color Scanner, Plain Paper Fax, and PC FAX (via your PC). Fax * “ Pages ” refers to the “ Brother Standard Chart No.1 ” (a typical business letter, Standard resolution, M[...]

S - 2 SPECIFICATIONS MFC3200C-US-FM6.0 * The ADF Document Support, Paper Support, ADF Document Output Support and Output Paper Support are not included. Printer Printing Controller One Touch Dial 8 stations Speed Dial 100 stations Automatic Redial 3 times at 5 minute intervals Auto Answer 0, 1, 2, 3 or 4 rings Communication Source Public switched t[...]

SPECIFICATIONS S - 3 MFC3200C-US-FM6.0 Computer Requirements Print Media Paper Input Automatic loading from the Paper Tray ■ Paper type: Plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes ■ Paper size: A4, Letter, Legal, A5, Executive, envelopes (COM-10, DL, C5, Monarch), Postcard, Index card. Width 3.5 – 8.5[...]

S - 4 SPECIFICATIONS MFC3200C-US-FM6.0 Consumable Items Ink Black and 3 individual color ink cartridges separate from the print head. Service Life of Ink Cartridge Approximately 950 page/Black cartridge at 5% coverage with 600 × 150 dpi resolution (Draft). Approximately 450 page/Color cartridge at 5% coverage with 600 × 150 dpi resolution (Draft)[...]

GLOSSARY G - 1 MFC3200C-US-FM6.0 G Glossary ADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Automatic E-Mail Printing Software application that automatically prin[...]

G - 2 GLOSSARY MFC3200C-US-FM6.0 Cover Page Message The comment that is on the Cover Page. This is a programmable feature. Delayed Fax (Not Available for Color Faxes) Sends your faxes at a later time that day. Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line. The Brother MF[...]

GLOSSARY G - 3 MFC3200C-US-FM6.0 Next Fax Reservation Dual Access accepts the next original in the ADF for real – time transmission while the Memory is full. OCR (optical character recognition) The bundled ScanSoft ™ TextBridge ® software application converts an image of text to text you can edit. One Touch Keys on the MFC control panel where [...]

G - 4 GLOSSARY MFC3200C-US-FM6.0 Super Fine resolution (Not Available for Color Faxes) 392 × 203 dpi. It is best for very small print and line art. TAD (telephone answering device) You can connect an external TAD to the EXT. jack of the MFC for TAD: ANSWER MACH. mode. temporary settings You can select certain options for the next fax transmission [...]

MFC3200C-US-FM6.0 INDEX I - 1 Index A access codes, storing and dialing .......... 8-6 accessories and supplies .......................... ii ADF (Automatic Document Feeder) .... 7-1 alternating displays ............................... 4-1 assembly ............................................... 2-3 ADF document output support .......... 2-7 ADF do[...]

MFC3200C-US-FM6.0 I - 2 INDEX document jam ...................................................23-3 size and resolution .............................7-1 drivers printer ..............................................14-1 TWAIN Compliant ......................... 17-1 Dual Access ..........................................7-4 E Easy Receive ...........[...]

MFC3200C-US-FM6.0 INDEX I - 3 J jack ............................................ 2-15, 2-16 convert to RJ11 wall jack ................ 2-16 EXT. jack external telephone ....................... 2-13 cordless phone ......................... 2-13 TAD (answering machine) .......... 2-13 two-line telephone or TAD ......... 2-16 triplex adapter ........[...]

MFC3200C-US-FM6.0 I - 4 INDEX remote codes for extension phones ....... 6-5 Remote Fax Options ...........................10-1 Remote Setup ...................................... 18-1 Reports ................................................11-1 resolution fax (standard, Fine, SuperFine, Photo, color fax) .......................................... S[...]

REMOTE RETRIEVAL ACCESS CARD R - 1 MFC3200C-US-FM6.0 Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it h[...]

R - 2 REMOTE RETRIEVAL ACCESS CARD MFC3200C-US-FM6.0 Menu/Set 2 5 3 Program Fax Forwarding Number, 4 Turn Fax Storage on 6 Turn Fax Storage off 7 R ETRIEVE A F AX 9 6 then to Retrieve all faxes 2 Erase all fax messages 3 Changing Remote Retrieval Access Code 1 2 3 Menu/Set 4 Stop/Exit Remote Commands C HANGE P AGING /F AX F ORWARDING S ETTING 9 5 t[...]

MFC3200C-US-FM6.0 EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformit[...]

MFC3200C-US-FM6.0 These machines are made f or use in the USA and CANADA only . W e cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that countr y and the pow er requirements of your multi-function center ma y not be compatible with the power a vailab le in foreign countries. Using USA or CANADA mo[...]