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IP Phone 1140 User Guide[...]

2 IP Phone 1140 User Guide Copyright © 2007 Cypress Communications, Inc. All rights reserved. The information in this document is subject to change without notice. The statements, configurations, technical data, and recommendations in this document are believed to be accurate and reliable, but are presented without e xpress or implied warranty. Us[...]

Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 3 Contents Overview ........................................................................................................ 7 Key Features ........................................................................................................... 7 Physical Features ............[...]

Contents 4 IP Phone 1140 User Guide Using Phone Features ................................................................................. 19 Overview ............................................................................................................... 19 Account Code .......................................................................[...]

Contents Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 5 Storing a number from the Inbox ....................................................................... 27 Using the Inbox to make a call .......................................................................... 27 Resetting the Inbox..................................[...]

Contents 6 IP Phone 1140 User Guide Adjusting the contrast level of the display ............................................................. 36 Selecting a language ............................................................................................. 37 Modifying Time settings ...............................................................[...]

Key Fea tures Overview Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 7 Overview The IP Phone 1140 is a professional-level desktop phone that provides a full range of features with a high-resolution backlit display and fixe d and programmable keys . The IP Phone 1140 brings voice and data to the desktop by conn ecting directl[...]

Overview Physical Feat ures 8 IP Phone 1140 User Guide Physical Features Figure 1: Physical features Display The display on the IP Phone 1140 terminal has blue LED backlighti ng, which you can turn on and off. The backlight turns off automa tically after a period of inactivity. Nortel IP Phone 1140 display has three distinct areas: • The upper ar[...]

Indicators Overview Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 9 Figure 2: Display area features Indicators The IP Phone terminal uses light-em itting diodes (LEDs) of different colors to indicate the current state of the terminal. The following table describes each color and its associated state. A steady indicator means[...]

Connecting the IP Phone to the LAN Prerequisites 10 IP Phone 1140 User Guide Connecting the IP Phone to the LAN Follow this procedure to connect the terminal to the Local Area Network (LAN) and to a power source. Prerequisites IP Phones can be powered by an AC adapter or over a LAN. Contact your installation technician to identify the correct power[...]

Connecting the IP Phone to the LAN Connecting the IP Phone to the LAN Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 11 IP Phone connectors and other back pa nel features Figure 3: IP Phone connectors[...]

Getting Started Logging on 12 IP Phone 1140 User Guide Getting S t arted Logging on Before you can use your IP Phone 1140, you must log on to o btain the features provided to you on the Cypress Communications network. You do not need to l og on to your IP Phone 1140 every day. Your phone remains logged in unless you log out or your IP Phone loses p[...]

Using the dialpad to enter text Getting Started Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 13 Using the dialp ad to enter text Steps to Take 1. To enter text, find the number key associated with the letter you want to enter, and perform one of these actions: • To enter the first letter, press the key once. • To enter [...]

Getting Started Using a Bluetooth wireless headset 14 IP Phone 1140 User Guide Using a Bluetooth wireless headset Your IP Phone 1140 is equipped with a radio sy stem to support Bluetooth wireless–enabled technology enabled headsets. This section descr ibes how to configure your phone to work with a Bluetooth headset and how to use Bluetooth and w[...]

Using a Bluetooth wireless headset Getting Started Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 15 Tip: Note: If your headset is not displayed in the Found : box, select your headset from the list, as follows: a. Press the Right navigation key one or more times to highlight the Found: box. Press the Enter key to start the e[...]

Getting Started Using a Bluetooth wireless headset 16 IP Phone 1140 User Guide The message " Set active: “device name ” appears. This means the headset named is now the active headset and is used when you press the headset key. 3. Press the Exit soft key to exit to the main display. How wired and wireless headsets interact If you connect a[...]

Making a call using off-hook dialin g Making, Answering, and Ending a Call Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 17 Making, Answering, and Ending a Call Making a call using off-hook dialing Follow this procedure to make a call using off-hook dialing. 1. Lift the handset from the cradle. The primary line is active and[...]

Making, Answering, and Ending a Call Editing a predialed number 18 IP Phone 1140 User Guide Editing a predialed number Follow this procedure to edit a number held in the predialed state. Prerequisites A number must be predialed. 1. Perform one of these steps: • To delete numbers that appear to the left of the cursor, press Bkspc . • To delete n[...]

Overview Using Phone Features Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 19 Using Phone Features Follow these procedures to use the features provided with your IP Phone 1140. Some of the features described may not be available to all users. Please see your system administrator if you require more information. Overview The[...]

Using Phone Features Busy Lamp Field (BLF) 20 IP Phone 1140 User Guide If you use an Auto Dial key while you are on a call, your current call is placed on hold and your autodial call uses your secondary line. Storing a number at an Automatic Dial key Steps to Take 1. While the phone is on-hook, press the Auto Dial key. 2. Enter the desired number. [...]

Call Hold Using Phone Features Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 21 2. Use the dialpad to enter the extension to which you want to forward your incoming calls. 3. Press the Forward key again. An icon appears in the display next to the Forward ke y label. Calls will now be forwarde d to the num ber that you entere[...]

Using Phone Features Directed Call Pickup 22 IP Phone 1140 User Guide Parking a call against a phone number Steps to Take 1. While on a call, press the Dir Park key. 2. Dial a number within your organization. The call is parked at that number. Retrieving a call parked against a phon e number Steps to Take 1. Press the line key. 2. Press the Dir Par[...]

Do Not Disturb / Make Set Busy Using Phone Features Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 23 Deleting an entry from the directory Follow this procedure to delete an entry from the directory. See " Physical Features" on page 8 for the location of the Directory key. Steps to Take 1. Press the dire ctory key t[...]

Using Phone Features Group Call Pickup 24 IP Phone 1140 User Guide 2. Use the dialpad to enter the number to which to transfer the call. If your IP Phone includes a BLF key for the num ber that you wish to transfer to, you can press the BLF key instead of dialing. 3. When the number rings or is answered, press the Fast Xfer key again. The call is t[...]

Group Intercom Using Phone Features Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 25 2. Press the Grp Intrcm key. 3. Dial the desired intercom number. If you are on a call, the call is placed on hold. Answering a Group Intercom call When you receive a Group Intercom call, your phone rings or a tone sounds if you are already [...]

Using Phone Features Inbox (Inbound Call Record ) 26 IP Phone 1140 User Guide Making a Conference call wi th y our intercom group Follow these steps to create a conference call with up to 30 members of your intercom group. Steps to Take 1. Lift the hands et. 2. Press the Grp Intrcm key. 3. Press # . This calls each member of your intercom group, ri[...]

Inbox (Inbound Call Record ) Using Phone Features Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 27 2. Select an item from the list and press Ok . 3. Perform one of these actions: • Select Dial to call the number. • Select Display to view caller information. • Select Store to store the number in the directory. Viewing I[...]

Using Phone Features Inspect 28 IP Phone 1140 User Guide 6. Perform one of these steps. • To edit the number, see " Editing a predialed number" on page 18. • To make the call, see " Making a call using predial" on page 17. Resetting the Inbox Follow this procedure to empty the contents of the Inbox. 1. From the main menu, se[...]

Multiple Appearance Directory Number (MDN) Using Phone Features Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 29 Multiple Appearance Directory Number (MDN) Multiple Appearance Directory Number (MDN) is a feature that allows one phone number to appear on more than one IP Phone. In each MDN group, one number is designated as t[...]

Using Phone Features Mute 30 IP Phone 1140 User Guide Conferencing with a MDN S CA Line and Privacy Release When you answer a call using an MDN SCA key, you can allow another join the call by using the Privacy Release key . • While in an MDN SCA call, press the PRL (P rivacy Release) key. Another MDN SCA group member can now press their MDN SCA k[...]

Outbox (Outbound Call Re cord) Using Phone Features Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 31 Viewing Outbox call information Follow this procedure to view the info rmation about a call in the Outbox. Steps to Take 1. Press the Shift/Outbox ke y. The Outbox screen appears, showing a list of the 10 m ost recent outgoin[...]

Using Phone Features Speed Dial 32 IP Phone 1140 User Guide S peed Dial If you have a list of phone num bers that you dial frequently, you ca n use the Speed Dial feature to store each telephone number. You can then dial any of these persons quickly by using their Speed Dial code instead of the full telephone num ber. Speed dialed numbers can be in[...]

Using the Settings menu Changing Your IP Phone Settings Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 33 Changing Y our IP Phone Settings Using the Settings menu Follow these procedures to navigate and select items from the main menu. Menu items can be selected with a shortcut key. The shortcut ke y is the number on the dial[...]

Changing Your IP Phone Settings Modifying Audio settings 34 IP Phone 1140 User Guide Modifying Audio settings You can change the following audio settings for your I P Phone: • Default volumes, or resetting volumes to preset default levels • Ring tone Changing the default volume Follow this procedure to change the defa ult volume of the handset,[...]

Modifying Feature key sett ings Changing Your IP Phone Settings Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 35 Selecting a ring tone Steps to Take 1. From the main menu, select and open Audio . The Audio me nu opens. 2. Scroll through the menu and select Play Ring Patterns . The list of ring tones opens. 3. Scroll through [...]

Changing Your IP Phone Settings Adjusting the contrast level of the display 36 IP Phone 1140 User Guide Restoring default settings for a feature key Steps to Take 1. From the main menu, select and open th e Feature menu. 2. Select the feature that you want to relabel by navigating to the item in the list, and then pressing the Enter key or the Ok k[...]

Selecting a language Changing Your IP Phone Settings Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 37 The percentage scale on the screen shows the degree of change. The level decreases or increases each time you press the key . 3. Stop pressing the key when you find the contrast you like. 4. Press the Ok key. The current con[...]

Changing Your IP Phone Settings Modifying Time settings 38 IP Phone 1140 User Guide Enabling Daylight Saving Ti me Steps to Take 1. From the main menu, open the Time menu. 2. From the Time menu, select and open Daylight Saving . The Daylight Saving screen appears. The word Off appears with a check mark beside it, to indicate that the feature is dis[...]

Modifying User settings Changing Your IP Phone Settings Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 39 Setting the date format Follow this procedure to set the date format displayed on your IP Phone. When m onth (mmm) is selected, the display shows an abbreviated name, Oct for example, and not a number. The date format cho[...]

Changing Your IP Phone Settings Modifying User settings 40 IP Phone 1140 User Guide • Select and open Username . See " Viewing your user name" on page 40. • Select and open Login Type . See " Viewing your login type" on page 40. • Select and open Auto Login . See " Enabling or disabling the auto login feature" on[...]

Enabling the Bluetooth transmitter Changing Your IP Phone Settings Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 41 4. Press the Ok key. A check mark appears beside the ite m you selected. You return to the Auto Login screen. Changing your passw ord Follow this procedure to change the password that you use to log on to the n[...]

Changing Your IP Phone Settings 42 IP Phone 1140 User Guide Performing a firmware upgrade If a firmware upgrade for the IP Phone is availa ble, the system prompts you to upgrade when you log on. If the firmware level is between the minim um and maximum level set by the administrator, Yes and No options appear on the soft keys. If the terminal is be[...]

Performing a firmware up grade Access Code Summary Copyright © 2007 Cypress Communicati ons, Inc. All Right s Reserved. 43 Access Code Summary Contact your system administrator for a list of features available on your IP Phone, and the corresponding Access Codes. Use this table to keep track of the feature Access Codes. Feature Access Code Feature[...]