Konica Minolta 7013 manuale d’uso

Konica 7013 Operating Instructions Plain-paper digital F ax/Copier/Printer[...]

i W elcome …[...]

ii As an Energy Star ® partner , Konica has determined that this product meets the Energy Star guidelines for energy efficiency . Energy saving Y our machine can save the energy with its Energy Sa ving Mode. In the Energy Saving Mode the printer will not use its fusing lamp and “Energy Sa ve Mode” will be displayed on the LCD . If your machine[...]

iii Where to set up your fax machine F ollow these guidelines when setting up your fax machine: Away from direct sunlight T o avoid overheating , set up your fax machine a way from direct sunlight or a heater . Level, and vibration-free T o avoid damage to the machine or injuries , set the fax machine up in a level, vibration-free location. Avoid e[...]

iv P ower requirements Plug in the power cord Plug the power cord carefully and completely into a wall outlet. Do not leave any portion of the electrical cord’s metal plugs exposed. Doing so could cause a fire and poses a risk of electrical shock. Do not share an extension cord connector with other plugs It can cause electrical shock. Do not shar[...]

Do not put furniture or equipment on the power cord Do not put anything on or over the electrical power cord, and do not route the power cord under rugs or carpets. Doing so can damage the power cord or fax, and can cause fire or electrical shock. Avoid temperature fluctuations Sudden changes in temperature can cause damag- ing condensation to form[...]

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vii These instructions are divided into the following sections . • “Getting started” (page 1.1) describes how to set up your machine , operating tips and some important settings that you should perform before you use your machine . • “Basic operations” (page 2.1) describes the basic operations of the transmission, reception and copying [...]

viii Before using your Konica fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii Where to set up your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii P ower requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv General Precautions . . . . . . . . . .[...]

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9 Sending a broadcast fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9 Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10 Setting up a delayed[...]

Getting started T his c hapter describes how to set up your mac hine , operating tips and some important settings before you use your mac hine P ackaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 P arts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

1.1 Getting started P ackaging contents Included in your machine’ s packaging: 1. Main unit with 500-sheet paper cassette installed 2. Drum cartridge 6. Operating instructions and Quick reference 3. T oner cartridge 7. P aper size stickers 4. Extension paper tray 8. One-touch labels 5. AC power cord 9. Soft Key labels Note: Be sure to save the bo[...]

1.2 Getting started 10 AC power jack — Where you plug in the AC power cord. 11 Bypass tray — Open and use the bypass tray to use the paper that cannot be set in the paper cassette. It can hold up to 50 sheets of paper . F or details about paper capacity of the bypass tray , see “Specifications , ” page AI .2. 12 Side cover — Open to fix a[...]

1.3 Getting started 1 COPY light — Glows when the machine is in the Copy mode. 2 FAX light — Glows when the machine is in the F ax mode . 3 ALARM light — Glows when a problem occurs during fax communication, printing or scanning. The light stays on until the machine prints a Check Message report . 4 COMM . light — Glows when the machine is [...]

1.4 Getting started 16 Numeric keypad — J ust like the numeric keys on a regular tone-dialing phone. Use these to dial phone and fax numbers and to enter numbers when you’re setting up the machine. 17 In F ax mode: SPEED DIAL / TEL INDEX — Starts a speed-dialing operation, which you finish by pushing three of the keys on the numeric keypad. A[...]

1.5 Getting started Pick an installation spot Where should you install your fax machine? The location should be: • Clean — Dust buildup can damage your machine. (However , do not use a cover!) • In the open — Allow at least 30 cm of clearance around your machine. Be sure that you never cover the machine. Its vents must be able to “breathe[...]

1.6 Getting started Installing the printing supplies Y our fax prints incoming faxes and copies with a reliable 600 dpi print engine. Y our fax requires two types of printing supplies (sometimes also called consumables): • The drum cartridge — It yields 20,000 “normal” A4-sized printouts (see “Specifications, ” page AI .2). By “normal[...]

7 Gently clean the LED print head using the cleaning paper included in the toner cartridge carton box. F or best print quality , you should clean the LED head every time you change the new toner cartridge. Note: Do not use abrasive materials on the LED print head, and do not subject the LED print head to strongly shock. 8 Gently close the printer c[...]

1.8 Getting started Turning off the transport mode Important: After unlocking the mirror carriage (see page 1.5), you must turn the transport mode off by following procedures. When the machine is in the transport mode, the LCD shows: T o turn off the transport mode: 1 Press Program key, *, E . 2 Select Off by pressing or . Then press ENTER to turn [...]

1.9 Getting started 2 While pressing the release lever , slide the paper length guide to the position for the paper size you want to use . 3 Press down the paper lifting plate. 4 Insert the paper into the cassette. • Before you insert paper in the cassette, stack it so the leading edge and sides of the paper are even. • Do not stack the paper o[...]

1.10 Getting started 6 Press or until the recording paper size for the bypass tray you w ant appears. In this example, we’ve chosen A4. 7 Press ENTER . Press STOP to return the machine to standby mode. Loading paper in bypass tray When you need to use a size of paper not currently loaded in your machine’ s paper cassette(s), or when you want to[...]

1.11 Getting started Changing modes Y ou can use this machine not only as a fax machine, but as a copier as well. Press COPY / FAX to change to the fax mode or copy mode. F ax mode: If you want to use facsimile features, change to the F ax mode . Copy mode: If you w ant to use copier function, change to the Copy mode. When the machine is in the F a[...]

1.12 Getting started Entering characters Some settings give you a chance to enter characters; for your TTI, remote fax’s name or others. T o enter letters or other characters , use one-touc h keys, numeric keypad or CODE keys. Using one-touch keys to enter characters Open the one-touch cover and use the one- touch keys to enter letters and other [...]

1.13 Getting started Searching the functions using the cursor key In this manual, we explain the operation with short-cut operations (for example, we will say , “press Program key , A ,1 ,0 ,1 ... ” ), however you can search and enter almost all of functions using the Program key and Cursor key . Helpful Tip: When you want to search any functio[...]

Level one function Level two function Level three function Summary of setting Default setting P age A. Autodial Entries 1.One-touch Dial 01.Enter One-T ouch Select one-touch key and register the fax dial numbers and names , (Max. 55 locations.) also group numbers on one-touch dial keys . — 3.2 If you register the name, you can use the telephone i[...]

1.15 Getting started *3: This option appears only if the optional NIC (network interface card) has been installed. Level one function Level two function Level three function Summary of setting Default setting P age B . User Settings 2.F ax Settings 01.Scan P arameters Y ou can set the following settings for send fax message. • Primary resolution [...]

Level one function Level two function Level three function Summary of setting Default setting P age B . User Settings 5.Scanner Settings* 4 01.Scan P arameter Enter the scanning parameters. — — 02.Scan Size Set the scanning size. — — 03.Auto Reset Set the time (minutes) resetting the scan parameters. — — C . Other Settings 1.Journal &am[...]

1.17 Getting started *2: This option appears only if the optional RS-232C interface has been installed. *3: This option appears only if the optional NIC (network interface card) has been installed. *4:These option appears only if the optional printer controller has been installed. F or details see the operating instructions t hat is included with t[...]

Initial setting software is already installed on your Konica fax machine . It guides you through the process of entering your machine’ s settings. These settings you make here can alwa ys be changed later . Getting started Determine the following before you go any further: 1 The type of dialing your telephone system requires — Choose either ton[...]

1.19 Getting started 7 The LCD now asks you to enter your fax number as you want it to appear on other fax machines’ displays or printouts . The fax industry term for this number is Subscriber ID . 8 Use the numeric keypad to enter the fax number . The number may contain up to 20 characters . Note: If you make a mistake, press CANCEL to erase to [...]

Basic Operations T his c hapter describes the basic operation of the transmission, reception and copying Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

2.1 Basic operation Guidelines Y ou can send a fax message using the ADF (Automatic Document F eeder) or platen glass. Before you begin the fax sending, please read the following guidelines. Acceptable document sizes Y ou can set up to 50 sheets of A4-, A5 - or F4 − sized document in the ADF at one time. However , it’s possible to fax a piece o[...]

2.2 Basic operation Resolution, grayscale Reviewing resolution and grayscale: • Normal resolution (“ NORM ” on the control panel) is suitable for most typed documents and simple drawings . • F ine resolution (“ FINE ” on the control panel) is ideal for maps , moderately compli- cated drawings , floorplans or handwritten documents . • [...]

2.3 Basic operation Memory transmission Y our fax machine has a great memory! T ake advantage of it, and you could: Save Time. By using your fax machine’ s memory , you won’t ha ve to wait for your machine while it completes the transmission. Simply scan your document into your machine’ s memory , and you can w alk away with your original in [...]

2.4 Basic operation Sending a fax using the ADF 1 Press COPY / FAX to change to F ax mode . 2 Insert the document face up, top edge first . And adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be faxing. Y our fax machine’s ADF (Automatic Document F eeder) will hold up to 50 pages with [...]

2.5 Basic operation Sending a fax using the platen glass 1 Press COPY / FAX to change to F ax mode . 2 If there’s a document in the ADF , remove it. 3 Open the platen cover . 4 Place the document face down on the platen glass and align it with the doc- ument scale on the right, then gently close the platen cover . The document should be aligned t[...]

2.6 Basic operation 12 At the end of the operation, your fax machine beeps and displays: Important: Whenever you transmit a document, what actually appears on the top line of the display depends on information stored in the remote fax. The line may even be blank. Note: If the call fails, see “Redialing, ” page 2.6. Sending a fax using MONITOR /[...]

2.7 Basic operation 3 Press REDIAL / P AUSE . The LCD will show: 4 Y our machine can remember the last 10 dial numbers . Press or until the dial number you want to redial appears . 5 When you hear fax tones from the remote unit, press ST ART . T o redial a voice call manually using the telephone which is connected to your fax machine: 1 Lift the te[...]

2.8 Basic operation 3 If you want to cancel the command shown, press CANCEL . The LCD shows: 4 T o go ahead with canceling the command, press CANCEL again. Go back to step 2 to view other delayed commands . To keep this command but to continue reviewing stored commands, press or . Go back to step 2. T o keep this command and stop reviewing commands[...]

2.9 Basic operation V iew the result of fax transaction Y ou can see 70 most recent fax transactions and result of each transactions with the following information. • Assigned number , starting each day at 001 • Remote location called (The destination name) • Starting date and time • Result of the call — If preceded by an asterisk ( * ), [...]

2.10 Basic operation Answering calls manually In any reception mode, you can always answer calls manually if a telephone is con- nected to your machine . Just pic k it up, as you would if using a normal phone. If you hear someone speaking to you, use your tele- phone to speak back. If you hear fax tones (“beep — beep — beep”), press ST ART [...]

2.11 Basic operation T el/F ax Ready mode Use it if: • A telephone is connected directly to your fax machine and • Y ou’re using the machine as both a telephone and a fax machine In this mode: Y our fax machine rings the number of times you’ve identified in the user settings (the default setting is two times). If you don’t answer the call[...]

2.12 Basic operation Y our machine’ s copier features Y our machine has the following copier features: • Single copy (see the right column on this page) • Stacking multiple copies (see page 2.13) • Sorting multiple copies (see page 2.13) • Enlarged or reduced copies (see page 2.13) • Negative/positive copy (Reverse black and white areas[...]

2.13 Basic operation Stacking multiple copies 1 Press COPY / FAX to change to Copy mode. 2 Press SORT to turn the sort setting off . Note: The default setting for sorting is On . T o change the default setting, see page 4.7. 3 Place your original document in ADF face up , or on the platen glass face down just as you would to send a fax. 4 Enter the[...]

2.14 Basic operation Helpful Tip: Y ou can set the copy reduction or enlargement ratio to “ Auto”. (See “Setting copy auto, ” page 4.7.) If the “ Auto” is set and you set the document size by pressing DOCUMENT SIZE , the machine automatically reduce or enlarge the original size (you entered) to fit on the paper size you selected. 5 As n[...]

2.15 Basic operation Memory overflow message If you’ve stored too much information in your machine’ s memory , a “Memory Overflow” message may appear on the LCD : This appears because (1) too many pages have been stored in the memory , or (2) the pages that are stored have too much information on them for your fax machine to remember . If t[...]

2.16 Basic operation Recording paper size As default, your machine selects the paper source automatically , however if you wish to select the paper source manually , press P APER SIZE repeatedly until your desired paper size is displayed. The LCD toggles the paper size in the 1st cassette, 2nd cassette (if installed), the bypass tray and Auto selec[...]

2.17 Basic operation Negative/P ositive (reversing black and white areas) If using this feature, the black and white areas of the original are reversed. Note: Y ou cannot combine this feature with Reduced or Enlarged copies . Helpful tip: If you programmed a Soft key to turn on or off this feature, simply pressing that key will turn on or off this [...]

2.18 Basic operation Y our fax machine can also be used as a phone , if a telephone is connected to your fax machine. The following is a brief look at the machine’s telephone features . Dialing a telephone number 1 Pick up the telephone’ s handset which is connected to your fax machine. Y ou will hear a dial tone. 2 Dial the number by the using[...]

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T his c hapter describes convenient features of your mac hine . Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1 Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3. 9 Delayed transmission . . [...]

Y our fax machine’ s autodialer stores your most frequently called phone and fax numbers for instant recall so you don’t have to remember them. It’s something like an electronic phone book. Autodialer basics How do you autodial? There are two kinds of autodialer numbers. The difference between the two is how you dial them: Type How to dial Am[...]

Using one-touch keys Y our fax machine stores up to 55 one-touch numbers using the keys marked 01 – 55 . Entering or changing a one-touch number 1 Press Program key , A ,1 ,0 ,1 , ENTER . The LCD shows the empty one-touch number . Note: If a one-touch number other than 01 appears on the LCD , it means that you have already entered a number for 01[...]

Advanced features Erasing a one-touch number 1 Press Program key , A ,1 ,0 ,2 , ENTER . The LCD shows the one-touch number you have already entered: Note: If the one-touch number that appears is other than 01 , it means that 01 is empty . 2 Press the key for the one-touch number you want to erase . Here, we’ve selected 02 : 3 If you want to erase[...]

Advanced features If you specified real time transmission: • Y our fax machine dials the other fax machine . • The LCD shows the Location ID and the document’s width and resolution settings: Note: If the entry doesn’t have a Location ID , the number appears . • When the other machine answers , your fax feeds the document through its scan-[...]

Advanced features 7 The LCD now shows: or The machine is now prompting you for a name — a Location ID — so you’ll be able to find it in the T elephone Index dialing (see page 3.8). If you do want to enter or change this number’ s Location ID , go on to step 8. If you don’t want to enter or change this number’ s Location ID , skip to ste[...]

Advanced features Fa x dialing via speed-dial T o dial a fax call using a speed-dial number: 1 Place the document in the ADF , or on the platen glass. 2 If you are using the platen glass, enter the document size by pressing the DOCUMENT SIZE . 3 Adjust resolution and contrast if necessary . 4 Press SPEED DIAL / TEL INDEX . The LCD shows: 5 Use the [...]

Call group dialing If you frequently send the same fax message to more than one location, store the group number into the one-touch key or speed-dial number . (If necessary , see “Using a one-touch keys” and “Using speed-dial numbers”, in previous page.) After you store the group number , you can send the same fax to many different loca- ti[...]

T elephone Index dialing T elephone Index dialing makes your autodialer even more like an electronic phone book. T elephone Index sorts and displays numbers alphabetically according to their Location ID s, so you can find them and dial them easily . T o dial using T elephone Index: 1 F or a fax call : Place the document in ADF , or on the platen gl[...]

Advanced features The fastest wa y to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you send the fax as you normally would, except you just add more fax numbers. Y ou can enter up to 230 numbers: • 30 manually-dialed numbers AND • 200 autodialer numbers OR 1 call group with all 200 autodialer numbers Y ou can[...]

Advanced features T ake advantage of lower evening and weekend long-distance rates with delayed transmission. Y our fax machine can store up to 99 delayed commands , eac h of which you can program up to 31 days in advance . Important: If you program all 99 delayed transmission commands , no further memory transmission is possible until one or more [...]

Advanced features Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location. T o do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the [...]

Advanced features 11 Press ENTER to save the batch box information. T o create or modify another batch box, repeat steps 2–11. T o finish, press stop. Printing a list of batch boxes Y ou can easily print a list of your batch boxes . The list includes each box’s identifier number , the Location ID , fax number and date/time the transmission shou[...]

Advanced features Erasing a document stored in a batch box T o erase a document stored in a batch box on your fax machine: 1 Press Program key, D ,2 ,0 ,3 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the number ( 1–5) of the batch box storing the document you want to erase . Here , we’ve entered 1 to indicate batch box 1. 3 Press [...]

Advanced features P olling allows someone to fax a document to you without having to make the call or pay for it. There are several kinds of polling: • Regular polling — Y our fax retrieves a document from a remote fax machine. • F-Code polling — Y ou r f ax r etr i eves a document stored as a file in the remote fax machine. To do this , yo[...]

Advanced features Limiting polling access to your fax machine When you set the passcode, a calling fax which doesn’t “present” the proper pass- code cannot poll from your fax. Important: The passcode you use for polling operation is not the same as the pro- tection passcode (see page 3.49). Note: If you’re using the Block J unk F ax feature[...]

Advanced features Y our fax machine has numerous special features to make your communication eas- ier . W e’ll cover them here. Soft Keys Soft Keys are shortcut keys. Y ou can program the soft keys on the control panel to turn on or off any function with just the touch of a button. Y our machine has three Soft Keys. If the light above any one of [...]

Advanced features Macro keys If you perform the same operation repeatedly , you can automate the operation using a macro. A macro is a series of the several steps that you group together as a single command to accomplish the operation automatically . A macro key faithfully records up to 60 steps that you performed to teach the macro. Y ou can “te[...]

Advanced features 6 Press the keys exactly as you operate the job you want to program into the Macro key . Note: Y ou can program up to 60 steps . When it comes over 60 steps, your fax machine asks if you register the operations you have entered. If you want to register them, press ENTER . If not, press STOP . Note: If you want to cancel the operat[...]

Advanced features Erasing a Macro key 1 Press MACRO PROGRAM twice, ENTER . The LCD shows: 2 Press the Macro key ( M 1 or M 2 ) you want to erase . Here , we’ve c hosen M 2 . 3 Press ENTER . The LCD shows: Important: If you want to quit without erasing the Macro key you’ve selected, press CANCEL . The machine will return to step 2. 4 Press ENTER[...]

Advanced features F ax & Copy With the F ax & Copy feature turned on, your mac hine asks if you want to make a copy of a document each time it transmits that document from memory . Note: The F ax & Copy function cannot be used for real time transmission, and when the copy protection feature is set to on. Note: Quick Memory transmission [...]

Advanced features Y our fax machine will print the activity journal automatically after 100 transac- tions. T o toggle this automatic printing on or off: 1 Press Program key , C ,1 ,0 ,1 , ENTER . The LCD shows: 2 Press or until the mode you want appears . Here, we’ve chosen On. 3 Press ENTER to save the setting . Printing an activity journal man[...]

Advanced features Cover page Y our fax machine can store a cover page to send at the beginning of each outgoing fax. This page includes the current date and time, your Location ID and your fax number (as stored in the TTI ) and a message of up to 40 characters in length. The information appears in a box similar to this: Turning the cover page on 1 [...]

Using alternative telephone network service providers Y our fax machine is fitted with a Soft Key on the control panel to allow easy access to other telephone networks such as Cable T elecom, Sprint or AT&T . F or this feature to work, either Dial Prefix or Dialing Options should be assigned to Soft Keys. (Refer to page 3.1 and 3.16.) The follo[...]

P age counter Y ou can confirm the number of total printed pages on the LCD . • T otal — The total pages your machine has printed. • Copy — The total pages printed for copying. • Fa x — The total pages printed for received fax messages . • Printer — The total pages printed for list printing and PC printing. Note: PC printing is avai[...]

Advanced features F-Code Boxes F-Code: an introduction The ITU - T , the United Nations agency that standardises international telecommuni- cations, has created a fax industry standard for using sub-addressing and password-based communication. One name for this standard is F-Code, and that’s what we’ll call it in these instructions and on your [...]

6 Use the numeric keypad to enter the 4-digit I . D . code (not the ITU - T sub- address and not the ITU - T password) and then press ENTER . Note: If you enter an invalid I . D . code, the fax machine rejects the attempt and aborts this operation. 7 The machine is now asking you to name this F-Code box. The LCD shows: or If you do not want to ente[...]

Rx Protect — Reception protection tells this box if it’ s okay to receive documents from remote locations. Callers can then poll these documents . On: Do not open this box to receive documents from callers. Off: Open this box to receive documents from callers. Press or until the mode you want appears . Then press ENTER to save the setting and g[...]

Advanced features 21 Enter the fax number using a one-touch key , a speed-dial number or a call group number . Y ou cannot use the numeric keypad to enter these numbers. T o add each fax number , press BROADCAST between each one to insert a comma , then enter the number . Y ou can specify up to 200 numbers for a remote unit. 22 Press ENTER to save [...]

Advanced features Using a bulletin box Storing a document Y our fax machine can store up to 30 documents in each bulletin box. Note: F or this operation to work, two things must be true: • The bulletin box must exist on your fax machine. • Y ou must know the bulletin box’ s two-digit number ( 01-50 ) and four -digit I . D . code. (See “Crea[...]

Advanced features 3 Press ENTER . The LCD shows: 4 Use the numeric keypad to enter your F-Code box’s four -digit I . D . code. Here we’ve entered 2345 : 5 Press ENTER . If you’ve entered an incorrect I . D . code, your fax machine rejects the attempt and aborts this operation. If you’ve entered the correct I . D . code, the display shows: 6[...]

7 Press ENTER . The LCD shows: Note: If you want to quit without erasing any document in the bulletin box, press STOP . The machine will return to standby mode. Note: If the F-Code box is not storing any documents, the machine briefly displays the following and then returns to standby mode: 8 Press ENTER to erase the document(s) and to return to st[...]

Advanced features Erasing an empty F-Code box An F-Code box must be empty in order to erase it. (If you select an F-Code box in these steps which is not empty , the machine beeps. If this happens, print all docu- ments in that box before erasing it.) T o erase an empty F-Code box: 1 Press Program key , C ,4 ,0 ,2 , ENTER . The LCD shows: or 2 Use t[...]

3 If you want to toggle between real time transmission and memory transmis- sion, press MEMORY TRANSMIT . 4 Press ADV ANCED FUNCTIONS three times and then press ENTER . 5 Use the numeric keypad to enter the appropriate sub-address in the remote machine. In this example, we’ve entered 123456 . Note: If you make a mistake, press CANCEL to erase the[...]

Advanced features 9 Press ADV ANCED FUNCTIONS , ENTER . The LCD shows: 10 Use the numeric keypad to enter the day and time when the polling should begin, then press ENTER . 11 Press ST ART . If in step 8 you chose an immediate polling , your fax machine begins dialing . If you chose a delayed command, the machine shows “Reserved” on the LCD , i[...]

Advanced features • List of stored batch documents (page 3.12) • Macros list (page 3.19) Document storage: • Regular polling documents (page 3.14) • F-Code polling documents (page 3.28) Programming a delayed transmission T o program a delayed transmission into a programmable one-touch key: 1 Press Program key , A ,3 ,0 ,1 , ENTER . The LCD [...]

Advanced features Option 2: Perform the command at a certain time eac h day you press the key . (F or example, “Do this at 5:05 PM today . ”) T o select this option, use the numeric keypad to enter 0, 0 and then the time the fax should perform the command: 10 Press ENTER , ENTER . The LCD asks if you want to make additional settings for this pr[...]

Advanced features Programming a broadcast / group Programming a broadcast is very similar to programming a delayed transmission. But instead of sending to just one phone number , you set up multiple numbers for the transmission. T o program a broadcast / group into a programmable one-touch key: 1 Press Program key , A ,3 ,0 ,1 , ENTER . The LCD sho[...]

Advanced features Option 2: Perform the command at a certain time eac h day you press the key . (F or example, “Do this at 5:05 PM today . ”) T o select this option, use the numeric keypad to enter 0, 0 and then the time the fax should perform the command: 10 Press ENTER , ENTER . 11 The LCD asks if you want to make additional settings for this[...]

Advanced features Programming regular polling T o program a regular polling operation into a programmable one-touch key: 1 Press Program key , A ,3 ,0 ,1 , ENTER . The LCD shows the first empty pro- grammable one-touch number available: Note: If P2 appears on the LCD , it means that you have already entered a number for P1 . Y ou can see what you p[...]

Advanced features Programming an F-Code transmission F or this operation to work, two things must be true: • Y ou must know how the remote fax is using each F-Code box to which you’re transmitting — for example, as a security box or a relay box. Different fax manu- facturers may use slightly different terms , but the concepts are the same . ?[...]

Advanced features 12 If you want the transmission to begin immediatel y every time you press the key , press ENTER and skip to step 15. If you want to delay the transmission, press ADV ANCED FUNCTIONS , ENTER . 13 Next, tell your fax to carry out this delayed command one of these w ays: Option 1: Perform the command once at a certain time on a cert[...]

Advanced features Programming F-Code polling F or this operation to work, two things must be true: • The document which you’re polling must exist in the remote fax’s F-Code box ( ITU - T standard sub-addressing/password box). • Y ou must know the remote fax’ s ITU - T sub-address and password (if any) for each box you want to poll. T o pr[...]

Advanced features 12 If you want the transmission to begin immediatel y every time you press the key , press ENTER and skip to step15. If you want to delay the transmission, press ADV ANCED FUNCTIONS , ENTER . 13 Next, tell your fax to carry out this delayed command one of these w ays: Option 1: Perform the command once at a certain time on a certa[...]

Advanced features 5 Press until “ Communication ” appears . 6 Press ENTER , ADV ANCED FUNCTIONS five times and then press ENTER . The LCD shows: 7 Use the numeric keypad to enter the one-digit identifier for the batch box you want to assign to this one-touch key . Here , we’ve entered 5 : Note: T o change an identifier already entered, press [...]

Advanced features Programming printouts T o program a programmable one-touch key to print a list: 1 Press Program key , A ,3 ,0 ,1 , ENTER . The LCD shows the first empty pro- grammable one-touch number available: Note: If P2 appears on the LCD , it means that you have already entered a number for P1 . Y ou can see what you programmed into P1 by pr[...]

Advanced features Programming a document storage operation If you want to program a programmable one-touch key to store an F-Code polling document, two things must be true: • The F-Code bulletin box must exist on your fax machine. • Y ou must know the F-Code bulletin box’ s two-digit number ( 01-50 ) and name. T o program your programmable on[...]

Advanced features 14 The LCD asks if you want to program additional settings for this one-touch. If you do not want to program additional settings , press ENTER . Go to step 22. If you do want to program additional settings , press and ENTER , then go on to step 15. 15 The LCD asks which resolution you want eac h time you use this programma- ble on[...]

Advanced features Erasing a programmable one-touch key 1 Press Program key , A ,3 ,0 ,2 , ENTER . The LCD shows the first programmable one-touch number that has been programmed: Note: If P2 appears, it means P1 is empty . 2 Press the programmable one-touch key you want to erase . Here , we’ve selected P2 : 3 T o erase a different programmable one[...]

Advanced features Y our machine has a number of security features to keep your private fax documents private, avoid unwanted outside communication and even protect against unautho- rised use of your machine. These security features include: (1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes. The passcode Y our machin[...]

Advanced features 6 If you want security reception to begin now (and at this same time every da y) , skip to step 8. Otherwise, go on to step 7. 7 Use the numeric keypad to enter the time (use a 24-hour format) when secu- rity reception should begin every day . “Type over” the numbers displayed. Here, we’ve entered 17:35 : T o change a digit,[...]

Advanced features Masking the PIN T o prevent unauthorised long-distance calls , some office telephone systems require you to enter a personal identification number ( PIN ) whenever you dial long distance . Y our fax’ s PIN mask feature helps you keep that PIN number private. With the PIN mask activated, you can dial a fax number plus a PIN , but[...]

Advanced features Important: While in PIN Mode 1, any autodialer numbers you use must include the PIN . This also applies to autodialer numbers used with batch transmission (see page 3.11) or programmable one-touch keys (see pages 3.34–3.48). Note: If you select either Mode 1 or Mode 2 and will be using batch transmission, you must store the PIN [...]

Advanced features 3 Press ENTER to save the setting . Note: If you press ENTER without entering the PIN , the fax machine beeps , indicates “No PIN Number” on the LCD and then returns you to step 2. 4 Continue with the steps for creating or modifying a batch box (pages 3.11–3.12). Now you can perform batch transmission to this box while the P[...]

Advanced features 4 Depending on if you have already entered at least one number into the blocked numbers list, the LCD shows one of the following: or 5 If you want to modify an existing entry in the blocked numbers list, press or until you see the number you want to modify . … or … If you want to enter a new number in an already-started blocke[...]

Advanced features Using department codes Y ou can keep track of how your machine is used through its department code feature . When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document. The Activity Journal then keeps trac k of fax transactions by department. After[...]

Advanced features Turning department code protection on and off Important: This feature will work only if you’ve activated the passcode protection (see page 3.49). 1 Press Program key, C ,3 ,0 ,1 , ENTER . The LCD shows: 2 Use the numeric keypad to enter the four -digit passcode: T o change one digit, press to move left or to move right until the[...]

Advanced features This page is intentionall y blank. 3.57[...]

T his c hapter describes how to c hange the settings of your mac hine . Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.1 Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.3 Settings for dialing . . . . . [...]

Scan settings Default setting: Primary resolution: Normal, Primary contrast: Normal Two different settings tell your machine how to scan documents . The initial factory settings are probably right for most applications, so try using them before changing any of these settings: • Primary resolution mode — Sets the resolution for your documents . [...]

Memory transmission Default setting: On Note: When the machine’ s memory is full, it can transmit only through the docu- ment feeder (real time transmission). Note: When you use the platen glass, the machine alwa ys uses memory transmis- sion even if you set the memory transmission to off . T o change the default setting of memory transmission: 1[...]

Print settings Y ou can set three parameters for printing received fax messages: • Print reduction rate • Reduction margin • P aper save function Y ou set all three in the same procedure, discussed on next page. F ollowing is a explanation for each: Print reduction rate Print reduction lets you set the machine to reduce large incoming documen[...]

6 Press or until the setting you want appears . In this example, we’ve cho- sen On. 7 Press ENTER to save the setting . Setting the number of rings Default setting: 2 times Y ou can set how many times your fax machine will ring before answering a call. Choose from 1 to 9 rings. 1 Press Program key, B ,2 ,0 ,3 , ENTER . The LCD shows: 2 Use the nu[...]

Changing the default settings Changing the dialing pause length Default setting: 2 seconds The pause is set by the factory to last two seconds, but you can set it to last as long as ten seconds if necessary . T o change the pause length: 1 Press Program key, B ,2 ,0 ,5 , ENTER . 2 Use the numeric keypad to enter the length you want for the dialing [...]

Copy scan settings Default setting: Primary document type: T ext, Primary contrast: Normal Two different settings tell your machine how to scan documents . The initial factory settings are probably right for most applications, so try using them before changing any of these settings: • Primary document type — Sets the document type for your docu[...]

Changing the copy auto reset time Default setting: 3 minutes The machine returns to its initial condition automatically after a certain period of time. Y ou can change this time from 1 to 10 minutes . 1 Press Program key, B ,3 ,0 ,3 , ENTER . 2 Use the numeric keypad to enter the time you want for the copy auto reset. Here, we’ve chosen ten minut[...]

Changing the default settings Setting the silent mode Default setting: Off Silent mode allows you to mute the ringer , the alarm and the key tones. • Ringer — If you turn the ringer off in silent mode, a ring alerts you when you receive fax or voice call. • Alarm — If you disable the alarm in silent mode, the sound your machine makes when a[...]

Changing the default settings Setting Sleep mode (Energy saving mode) Default setting: On Y our machine is initially set to be in the Sleep mode automatically when 5 minutes has passed after you pressed any key last. If you want to set the Sleep mode to Off , you can set it here. Note: If you want to change the time , see page 1.19. 1 Press Program[...]

Changing the default settings 2 Press or until the mode you want appears . In this example, we’ve chosen On. If you chose On , proceed to step 3. If you chose Off , skip to step 7. 3 Press ENTER . The LCD asks you to select Lower or Upper tray for copy exit. Press or until the tray you w ant appears . In this example, we’ve chosen Upper . 4 Pre[...]

Changing the default settings This page is intentionall y blank. 4.11[...]

J ust in case … T ips on caring for your mac hine W hat to do if problems occur Glossary Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.1 Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5.3 Troubleshoot[...]

Just in case … If an original document jams 1 If an original document jams in the ADF while scanning the document into the memory for faxing or copying, the LCD will show: If you do wish to continue the operation, press ENTER and proceed to step 2. T o abort the operation, press CANCEL . This will erase from memory all pages stored during this op[...]

Just in case … If a printout jams inside your machine T o clear a printout jammed inside your machine: Important: Be careful not to put your hand between the top cover and the machine. 1 Open the top cover . 2 Open the printer cover . 3 Remove the toner and drum cartridge. Important: Shield the drum cartridge from light, especially strong light. [...]

Just in case … If your machine’ s printouts develop quality problems, try to find the example below that matches your printout problem. When you find one which is like yours , try the suggested solutions. If they don’t work, contact your authorised Konica dealer . P ages are blank • The drum cartridge or toner cartridge may not be installed[...]

Just in case … 5.4 Printouts have irregularities • The paper you’re using may have absorbed moisture , per- haps due either to high humidity or water ha ving been spilled on the paper supply . T oner will not adhere well to wet paper . Replace the paper with dry paper and try printing again. Printouts have white and/or black lines • The ton[...]

Just in case … Occasionally , your fax machine encounters some trouble transmitting or receiving documents. When it does, it alerts you with an alarm. Y ou can identify the problem with LCD messages and printed chec k messages and error reports , explained in the following pages . Alarm Y our fax machine sounds an alarm tone — a series of short[...]

Just in case … What you see on the LCD What it means/ What to do Document Full Y ou tried to enter an document into an F-Code box, but the machine has reached its capacity (30 documents). Delete documents stored in F-Code boxes until the machine will let you pro- ceed. Document Jam An original document jam while you are using ContStor Enter/Cancl[...]

Just in case … What you see on the LCD What it means/ What to do Macro In Use Y ou tried to change the function for a Soft key , but that Soft key has been programmed in a Macro key . Y ou cannot change the Soft key func- tion until erase the Macro key that contains the Soft key you want to change . Erase the Macro key , then try again. Memory Ov[...]

Just in case … What you see on the LCD What it means/ What to do Please Supply P aper The paper cassette or bypass tray is out of paper . Supply paper to the cassette and/or the bypass tray . Please W ait Y our fax machine’ s printer is either warming up or busy . Please wait until the fax is finished printing and then re-try your command or op[...]

Just in case … What you see on the LCD What it means/ What to do T oo Many Steps Y ou tried to enter too many steps for a macro. Y ou can enter up to 60 steps into a macro key . Unable to Reduce In the reduction copy using the ADF , if the calculated ratio is smaller than minimum reduc- tion ratio (50%), this message will appear and you cannot ma[...]

Reception errors R .1.1 The calling fax machine didn’t respond to your fax machine . This can hap- pen if someone dials a wrong number or if the remote machine restricts access through use of a passcode. R .1.2 The two fax machines were incompatible. Y our fax machine sends and receives only ITU - T Group 3 (see Glossary , page 5.17) fax communic[...]

“Check Message” printouts When there’s a problem with a fax call and your mac hine detects an error , it pro- duces an error printout headed by the words “Check Message. ” This printout lists the following information about the transmission: • The resulting error code • A communications error message (see “What error messages can me[...]

Just in case … With proper installation and a little maintenance , your fax machine should give you dependable service for years to come. Although it requires little day-to-day care , you can take these simple precautions to keep it in top form: • Always make sure your fax machine is installed according to our specifications , including using a[...]

Just in case … 5 Open the inner cover fully . Important: Y ou must hold the cover open. It won’t stay open by itself. 6 Use the cloth with the rollers cleaner to clean the face of the rollers . Rotate the rollers by hand to allow cleaning of the entire roller surface. Cleaning the platen glass , contact glass and white pad 1 Open the platen cov[...]

Just in case … General questions Q: Where do I add ink or toner to make my fax machine’ s printouts darker? A: Y ou can’t adjust the darkness of an incoming fax printout , but you can adjust the darkness of a copy or of a transmission. Insert a document and press CON - TRAST to adjust the contrast setting. “Dark” prints at the darkest set[...]

Just in case … Q: Can I transmit a page from a newspaper? A: No. A newspaper page can jam in your document feeder . First, use a copy machine to make an appropriately sized copy of the newspaper page, then transmit the copy . Q: Can I transmit a page with correction fluid on it? A: Y es , but only if the fluid is completely dry before you begin t[...]

Just in case … Receiving faxes Q: My fax never answers. What’s wrong? A: Check to make sure your fax machine is properly connected to a working AC power outlet and phone jack (see page 1.7). If you’re using a second phone with your machine, make sure it’s connected properly . Q: Sometimes when I answer a call with the phone which is connect[...]

Just in case … This glossary contains terms you may encounter when discussing or reading about fax machines . Please use these definitions for reference only . 24-hour format — Also called military format . A format for keeping time that does not use a.m. or p.m. to distinguish between morning and afternoon. In the 24-hour format, one o’clock[...]

Just in case … Default — The setting your machine will always refer to if no other action has been pro- grammed. F or example, you can set the default for this machine to send a fax by using its memory . If you set this action as the default, that’s how your machine will alw ays send a fax, until you tell it to do differently . Delayed comman[...]

Just in case … MH — Modified Huffman, the standard ITU - T Group 3 data compression method. A one-dimen- sional coding scheme that compresses data in a horizontal direction only . A feature of all our fax machines , MH assures transmissions faster than one page per minute when communicat- ing with other Group 3 units, regardless of manufacturer[...]

Just in case … Secure polling — P olling in which preset passcodes are checked between two machines before polling is allowed to take place. Speed-dialing — Allows the fax user to store frequently used fax numbers for dialing with the touch of three keys — an identifier key (either * or # ) and then a three-digit code — for each number . [...]

Just in case … This page is intentionall y blank. 5.21[...]

Appendix and index[...]

General Type: Desktop plain paper facsimile Compatibility: ITU-T Group 3 Phone system: Public Switched T elephone Network (PSTN) or equivalent Dual access: Multitasking One-touch dial: 55 locations Speed dial: 145 locations Operating Environment Environmental temperature: 10º C to 32º C Relative humidity: 20 to 80% RH P ower requirement: P ower: [...]

Printing method: LED scanning , Electrophotographic dry powered image transfer to plain paper Print speed: Up to 13 ppm (using A4-sized paper in 1st paper cassette) Receive reduction print: Auto (V ariable from 100% to 50% by 1% ratio) Fixed (100%) Copy reduce and enlarge ratio: V ariable from 50% to 200% by 1% ratio Fixed (200%, 141%, 122%, 115%, [...]

A AC power cord . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 AC power switch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7 Activity journal . . . . . . . . . . . . . . . . . . . . . . .[...]

Auto reset time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.7 Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4.6 Copy auto . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

P aper size of the 1st cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9 P aper size of the 2nd cassette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9 P aper size of the Bypass Tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

Speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4 Entering or changing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.4 Erasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . [...]

Konica Business Machines Deutschland GmbH Lilienthalstrasse 1, D-21337 Luneburg (Germany) T el: (+49) 4131-886-320 F ax: (+49) 4131-886-307 D88-90310-60 Copyright© 2003 by Konica Business Machine; all rights reserved. P rinted in China.[...]