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MUL TIFUNCTIONAL DIGIT AL SYSTEMS Network Fax Guide[...]

2 Network Fax Guide — SOFTWARE LICENSE AGREEMENT SOFTW ARE LICE NSE AGREEMENT INST ALLING OR OTHE R WISE USING THIS SOFTW ARE PRODUCT CONSTITUTES YOUR ACCEP T ANCE OF THE FOLLOWIN G TERMS AND CONDITIONS (UNLESS A SEP ARA TE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABL E SOFTW ARE IN WHICH CASE SUCH SEP A- RA TE LICENSE SHALL APPL Y). IF YOU D[...]

Network Fax Guide — SOFTWARE LICE NSE AGREEMENT 3 USE THE SOFTW ARE, EVEN IF TTEC OR ITS SUPPLIERS HA VE BEEN ADVISED OF THE POSSI- BILITY OF SUCH DAMAG ES, NOR FOR THIRD P AR TY CLAIMS. U.S. Government Restricted Rights The Software is provided with RE STRICTED RIGHTS. Use, duplication or disclosure by the U.S. Govern- ment is subject to restric[...]

4 Network Fax Guide — TRADEMARKS AND COPYRIGHT TRADEMARKS AND COPYRIGHT T ra demarks • The official name of W indows 98 is Mi crosoft W indows 98 Operating System . • The official name of W indows Me is Microsoft W indows Me Operating System. • The official name of W indows 2000 is Microsoft Wi ndows 2000 Operating System. • The official [...]

Network Fax Guide — Preface 5 Preface Thank you for purchasing e-STUDIO351 1/4511, e-STUDIO350/450, or e-STUDIO230/280 Multifunctional Digital Systems. This Network Fax Guide explai ns instructions on how to use the N/W -Fax driver and Address Book V iewer . Read this guide before operating the network fax features for the e-STUDIO351 1/451 1, e-[...]

6 Network Fax Guide — T able of Contents T able of Content s SOFTWARE LICENSE AG REEMENT ............... ................. ................ ........... 2 TRADEMARKS AND COPYRIGH T ....... ................. ................ ................ ........ 4 Preface ............... ............. ................ ............. ................ ...........[...]

Network Fax Guide — T able of Conten ts 7 About Address Book Vi ewer Interface ........ .. .............. ............ .............. .............. .. 54 Using Commands ............. .............. ............................ ............ ...................... ........ 55 Menu Bar.......... .............. ........... .............. ...........[...]

8 Network Fax Guide — T able of Contents[...]

Network Fax Guide — 1. Overview 9 1. OVERVIEW[...]

10 Network Fax Guide — Features and Functions Features and Functions This equipment provides the netw ork fax feature, which simplif ies and facilitates your of fice facsimile needs that enables you to send fax or Internet fax di gital documents directly from your desktop. This equipment also includes an Address Book database, wher e you can stor[...]

Network Fax Guide — 2. Installing Client Software 1 1 2. INST ALLING CLIENT SOF TWARE[...]

12 Network Fax Guide — Installing Network Fax Soft ware Inst alling Network Fax Sof tware This chapter includes procedures for installing so ftware required to ena ble the fax printing and online address books for this equipment. It is recommended that you read these instructions in their entirety before beginni ng the installation process. Overv[...]

Network Fax Guide — Installing Network Fax Software 13 driver such as Parallel printing, LPR printing, Peer-to -Peer printing, IPP printing, and Novell printing. T o set up the N/W- Fax driver in these connectio ns, please refer to the Printing Gui de . Inst alling from Client2 CD-ROM This section describes how to install the fax client software [...]

14 Network Fax Guide — Installing Network Fax Soft ware 3. Click [Next]. • The Licens e Agreement screen is dis played. 4. Click [Y es]. • The Choose Destination Locat ion screen is displayed. 5. Click [Next]. • If you want to change the location where th e programs are inst alled, click [Browse]. In the dialog box appears, select the folde[...]

Network Fax Guide — Installing Network Fax Software 15 6. Check the sof tware that you want to inst all. TOSHIBA e-STUDIO N/W -Fax — check this to install the N/W-Fax driver . TOSHIBA e-STUDIO AddressBookViewer — check this to install the Address Book Viewer . SUPPLEMENTS: • In the components list, there are also “TOSHIBA e-STUDIO TWAIN D[...]

16 Network Fax Guide — Installing Network Fax Soft ware 9. Locate this equipment in your network, s elect the “print” queue, and click [OK]. • Returns you to the Sele ct Port dialog box. 10. Click [Next]. • The Select Program Folder screen is displayed. 11 . Click [Next]. • If you want to change the program folder , rename the folder na[...]

Network Fax Guide — Installing Network Fax Software 17 12. Click [Next]. • S tarts copying files and the Inst allShield Wizard Comple te screen is displayed when copying files are complete d. 13. Select “Y es, I want to view the Read Me file.” and cli ck [Fin- ish]. • The installation is completed. NOTE: • The Installer may ask you to r[...]

18 Network Fax Guide — Installing Network Fax Soft ware Searching the equipment automatically 1. Click [Discovery]. • The T opAccessDocMon Local Discovery dialog box ap pears. 1. Click [St art Discovery]. • It start s searching the equipment in th e network.[...]

Network Fax Guide — Installing Network Fax Software 19 SUPPLEMENT : • It searches the equip ment within the local subnet in your network. If the equi pment is located in the different subnet from yo ur comp uter , or you want to specify the IP address range to be searched, click [Adv an ce]. The Discovery Settings dialog box appears and you can[...]

20 Network Fax Guide — Installing Network Fax Soft ware 3. It automatically obt ains the n etwork queue in the “Network p ath or queue name” field. NOTE: • It automatically obtains the IP address of the equipment a nd the queue name speci- fied by an administrator , in the “Network path or queue name” field in the Genera l submenu page [...]

Network Fax Guide — Installing Network Fax Software 21 2. Click [Manual Selection]. • The Manual Selection dialog box appea rs. 3. Enter each item to specify the printer address an d click [OK]. IP Address — Enter the IP addr ess of the printer . IPX Address — Enter the IPX address of the printer . This is available only when the IPX/SPX pr[...]

22 Network Fax Guide — Installing Network Fax Soft ware 4. Select the equipment that yo u want to connect and click [OK]. 5. It automatically obt ain the ne twork queue in the “Network p ath or queue name” field. NOTE: • It automatically obtains the IP address of the equipment a nd the queue name speci- fied by an administrator , in the “[...]

Network Fax Guide — Installing Network Fax Software 23 Inst alling client sof tware from T opAccess 1. In T opAccess, click the In st all Sof tware link at the bottom of the screen. • The Install Client So f tware page opens. 2. Click the “Inst all Client2” link to download the inst aller file. 3. Download the inst aller file on your deskto[...]

24 Network Fax Guide — Installing Network Fax Soft ware  P .24 "When Installed Using the Installer"  P .28 "When Installed Using Add Printer Wizard" When Inst alled Using the Inst aller When the client so ftware was installed u sing the Installer in the Client2 CD-ROM or down- loaded from T opAccess, you ca n delete all [...]

Network Fax Guide — Installing Network Fax Software 25 2. Select “TOSHIBA e -STUDIO351 1-451 1 Client2”, “TOSHIBA e-STUDIO350-450 Client2”, or “T OSHIBA e-STUDIO230 -280 Client2” and click [Change/Remove]. • The InstallShield Wizard dialog bo x appears. 3. Select “Remove” and click [Ne xt]. • The Confirm Uninsta ll dialog box [...]

26 Network Fax Guide — Installing Network Fax Soft ware NOTE: • If you want to re-install the client software later , click [No] to remain the se tting files. Y ou can restore the da ta and settings when you re-install the clien t software. 6. Select “Y es, I want to rest art my computer now .” and click [Finish] to rest art your computer .[...]

Network Fax Guide — Installing Network Fax Software 27 2. Select “TOSHIBA e -STUDIO351 1-451 1 Client2”, “TOSHIBA e-STUDIO350-450 Client2”, or “T OSHIBA e-STUDIO230 -280 Client2” and click [Change/Remove]. • The InstallShield Wizard dialog bo x appears. 3. Select “Modify” and click [Next]. 4. Uncheck the component s that you wan[...]

28 Network Fax Guide — Installing Network Fax Soft ware 5. Select “Y es, I want to rest art my computer now .” and click [Finish] to rest art your computer . When Inst alled Using Add Printer Wizard When only N/W -Fax driver is in stalled by Add Printer W izard, you can uninsta ll them by delet- ing the printer icons in the Printers fo lder .[...]

Network Fax Guide — Installing Network Fax Software 29 3. Display the Drivers t ab. Select the N/W -Fax driver and click [Remove]. • The confir mation dialo g box app ears. 4. Click [OK]. • The N/W-Fax driver is completely deleted.[...]

30 Network Fax Guide — Installing Network Fax Soft ware[...]

Network Fax Guide — 3 . Faxing from Client Comp uters 31 3. FAXING FROM CLIENT COMPUTERS[...]

32 Network Fax Guide — Faxing from Applications Faxing from Applications Y ou can use the N/W -Fax driver option to elec tronically fax and Internet Fax from your com- puter to one or more recipients. In addition, you can select fax properties, fax schedul e options, include fax cover sheets and edit sender information. NOTES: • Sending a fax i[...]

Network Fax Guide — Faxing from Applications 33 2. Select “T OSHIBA e-STUDIO Series Fax” to be us ed and Click [Properties]. • The properties dialog box ap pears. SUPPLEMENT : • The procedures for displayin g the properties dialog for the printer driver may be dif- ferent depending on an ap plication that you are using. See your applicati[...]

34 Network Fax Guide — Faxing from Applications 4. Display the Cover Sheet t ab and specify the cover sh eet prop- erties if you want to send a document with a fax cover sheet.  P .42 "Setting up the Cover Sheet Properti es" 5. Display the Sender Information t ab and specify the sender information message if you want to appear the m [...]

Network Fax Guide — Faxing from Applications 35 SUPPLEMENT : • T o find the fax transmission instructions of that you ex pect for transmission result s, you can refer to the p rocedures in the foll owing section.  P .43 "Sending wi th Extended Fa x Functionality" Setting up the Send Properties In the Send tab of the N/W -Fax proper[...]

36 Network Fax Guide — Faxing from Applications • Ultra Fine (400 x 400 dpi) — Select this to send a document in Ultra Fine mode (400 x 400 dpi). 6) Dept. Code Enter 5-digit department code if required. When the department code is enabled on this equipment, you must enter the department code to send a fax. NOTE: • If you do not enter th e d[...]

Network Fax Guide — Faxing from Applications 37 Spec ifying recipient s from Address Book 1. Click [Select From Address Book] in the Send t ab. • The Address Book V iewer is launched. 2. Browse the address book category within the Address Book where desired recipient s are programed. Private Address Bo ok — This contains the contacts register[...]

38 Network Fax Guide — Faxing from Applications 3. Select the cont act you want to add as a recipient and click the [Fax] icon ( ) in the tool bar to add the fax n umber as a recipient, and click the [Mail] icon ( ) to add the e-mail address as a recipient. • Repeat until all required recipient s are selected. • When you select the fax number[...]

Network Fax Guide — Faxing from Applications 39 4. Af ter you selected all recipient s, right-click on a recipient name in the right p ane and select [Selection] in the menu dis- played. • The Destinations dialog box appea rs. SUPPLEMENT : • Y ou can also display the Destinatio ns dialog box by clicking the [Selection] icon ( ) in the tool ba[...]

40 Network Fax Guide — Faxing from Applications 7. The Address Book V iewer is closed and selected rec ipient s are added to the “T o” list. Entering a recipient manually 1. Click [New]. • The Direct Dial dialog bo x appears. 2. T o add an Internet Fax address as a recipient, select “Internet Fax Address” and enter the e-mail ad dress o[...]

Network Fax Guide — Faxing from Applications 41 3. T o add a fax number as a recipient, select “Fax Number” and enter the fax number in the right field. In addition, if you specify a Sub address, enter the Sub address in the “SUB” field, and security p asswo rd for the Sub address in the “PWD” field if required. NOTE: • Y ou can sen[...]

42 Network Fax Guide — Faxing from Applications Setting up the Cover Sheet Properties In the Cover Sheet tab of the N/W -Fax propertie s dialog box, you can specify the fax cover sheet to be sent. If you enable the cover sheet, the cover sheet is attached in the first page of the docu- ment and sent to the recipients. 1) Cover Sheet Select the c [...]

Network Fax Guide — Faxing from Applications 43 Setting up the Sender Information Properties In the Sender Information tab of the N/W -Fax properties dialog box, you can specify the sender information that appears on the c over sheet. This must be se t only when the “Sender Informa- tion” box in the Cover Sheet tab is checked. In the text fie[...]

44 Network Fax Guide — Faxing from Applications 2. Select the file format in the “File Format” drop down box. 3. Speci fy the other options to send a docume nt and click [OK]. 4. Click [Print] to send a document to this equipme nt. Delayed T ransmission When the delayed transmission is speci fied, the fax is sto red in the fax q ueue in this [...]

Network Fax Guide — Faxing from Applications 45 Sending with a Cover Sheet Y ou can choose to send a cover sheet with your fax transmission. The cover sheet is mer ged with the recipient “ T o” list data to create a fax c over sheet. Y ou can select what to include on the cover sheet such as sender or recipient information. Prep aring the cov[...]

46 Network Fax Guide — Faxing from Applications • If you check this, click the Sender Information t ab and enter the sender informati on in the text box. Y ou can ente r up to 500 charac- ters in the sender information text box. 6. If you want the recipient s information to appear on the cover sheet, check the “Recipient s Information” box [...]

Network Fax Guide — Managing Faxes 47 Managing Faxes Y ou can display manage the fax jobs using T opAccessDocMon and T opAccess.  P .47 "Managing Fax Jobs using T opAccessDocMon"  P .48 "Managing Fax Jobs using T opAccess" Managing Fax Jobs using T opAccessDocMon Users can use the T opAccessDocM on application’ s Fax t[...]

48 Network Fax Guide — Managing Faxes 3. Click the Fax t ab. • The fax jobs list is displayed. 4. If you want to delete a fax job, select a fax job in the list, click the [Document] menu and select [Ca ncel]. • The select ed job is deleted. Managing Fax Jobs using T opAccess Users can use T opAccess to display the fax jobs that are currently [...]

Network Fax Guide — Managing Faxes 49 3. If you want to delete a fax job, select a option box of the fax job in the list, and click [Delete]. • The selected fax job is deleted.[...]

50 Network Fax Guide — Managing Faxes[...]

Network Fax Guide — 4. Managing Address Book 51 4. MANAGING ADDRESS BOOK[...]

52 Network Fax Guide — Runnin g Address Book Viewer Running Address Book V iewer The Address Book V iewer allows you to manage the Address Book properties, manage address books and address book entries. Particularly , you can perform the following functions: • Create new contacts • Create Address Book groups • Modify contact information •[...]

Network Fax Guide — Running Address Boo k Viewer 53 Accessing the Address Book V iewer from the Print properties 1. In the Print dialog box in the applic ation, select the N/W -Fax driver for the printer and click [Properties]. • The N/W-Fa x properties dialog box appears. 2. Click [Select From Address Book] in the Send t ab. • The Address Bo[...]

54 Network Fax Guide — Runnin g Address Book Viewer Then the Destinations dialog box appears. • [Remove] — Click this to remove the se lected contacts from the destinations list. • [OK] — Click th is to add these conta cts as the dest inations. • [Cancel] — Click this to cancel the sel ection. • [Help] — Click this to display th e[...]

Network Fax Guide — Running Address Boo k Viewer 55 2) T oolbar Y ou can perform general functions quick ly by clicking a icon in the tool bar .  P .57 "T oolbar" 3) Browse Pane Y ou can expand or collapse to view/h ide Groups and Contact address book entries. The browse pane contains a tree st ructure for the following address books[...]

56 Network Fax Guide — Runnin g Address Book Viewer • Import -CSV File — Select this to import the addr ess book data that had been exported as CSV files from e-STUDIO351 1/451 1, e-STUDIO350/450, e-STUDIO230/280, GL-1010 address book using the Address Book V iewer . Imported address book appears in the left pane as “Imported Address Book?[...]

Network Fax Guide — Running Address Boo k Viewer 57 • Converting — Select this to run the Address Book Converter . Using the Address Book Converter , the address book file of the GL- 1010 or GL-1020 that can be created using T opAccess can be converted to the address bo ok file that can be restored or imported to e-STUDIO351 1/451 1, e-STUDIO[...]

58 Network Fax Guide — Runnin g Address Book Viewer Address Book V iewer from the N/W -Fax driver properties dialog box and any fax numbers or e-mail addresses have been selected as destinations. Context-Sensitive Menus Y ou can also use the context-sensitive menu that is displayed by right-click the Address Book V iewer window . The context-sens[...]

Network Fax Guide — Running Address Boo k Viewer 59 • Selection — Select this to display the Destinati ons dialog box to confir m the destinations to be sent using the N/W -Fax driver . This item is available only when accessing the Address Book V iewer from the N/W -Fax driver properties dialog box and any fax numbers or e-mail addresses hav[...]

60 Network Fax Guide — Managing Address Book Managing Address Book Y ou can use the Address Book V iewer to manage the private address book, that you can add or edit the contacts and groups as you prefer . The pr ivate address book data is stored in your client computer , so that it can be used to manage th e contacts and groups for sending a fax[...]

Network Fax Guide — Managing Address Book 61 Managing the Public Address Book In order to access the public address bo ok in e-STUDIO351 1/451 1, e-STUDIO350/450, e-STUDIO230/280, and GL-1010 controller for th e e-STUDIO35/45, you must co nfigure the connection to the device. Y ou can configure the connection by searching th e device in the netwo[...]

62 Network Fax Guide — Managing Address Book 2. Click [St art Discovery] to begin the process. • It locates all the compatible devices in your network. SUPPLEMENT : • Y ou can quit the process by clicking [S top Discovery]. 3. When the process completes, found printers a re listed in the list. SUPPLEMENT : • If the p rocess continues for a [...]

Network Fax Guide — Managing Address Book 63 Configuring Discovery Settings Y ou can configure th e discovery settings. 1) Devices Click the arrow button to display the pull dow n list and check the mode l name that you want to search. 2) Network - Enable IPX/SPX Search Check on this to search printers which connect to the IPX/SPX network. This i[...]

64 Network Fax Guide — Managing Address Book Configuring the connection manuall y 1. Click the [T ools] menu and s elect [Device Setting]. • The T opAccessDocMon Local Discovery dialog box ap pears. 2. Click [Manual Selection]. • The Manual Selection dialog box appea rs. 3. Enter each item to specify the printer address. IP Address — Enter [...]

Network Fax Guide — Managing Address Book 65 IPX Address — Enter the IPX address of the printer . This is available only when the IPX/SPX protocol and Nove ll Client are in st alled in your computer , and the computer is connected to the NetWare server . Name — Enter the printer name. Location — Enter the location of the printer . NOTE: •[...]

66 Network Fax Guide — Managing Address Book Downloading the public address book dat a 1. Click the [File] menu, select [Download], and se lect the device name that you want to download the address book. 2. The Downloading dialog box appears. Y ou can quit down- loading the address book dat a by clicking [Cancel]. • The public address book dat [...]

Network Fax Guide — Managing Address Book 67 Managing the LDAP Address Book In order to access to the addres s book data in the LDAP server s, first you must register the LDAP directory services that you want to access.  P .67 "Registering the L DAP Directory Services" Then search contac ts in the LDAP server a nd add the contacts to[...]

68 Network Fax Guide — Managing Address Book Directory Se rver Name — Enter the server name or IP address of a LDAP server . This Server requir es me to log on — Check this if the L DAP server requires the user name and password to log on. Account Name — Enter the user name to log on the LDAP server . Password — Enter the password to log [...]

Network Fax Guide — Managing Address Book 69 Searching cont act s by name, fax number , and e-mail address 1. Click the [Edit] menu and select [Find]. • The Find Cont act dialog box appears. 2. Select a registered directory service in th e “Dat a Source” drop down box. 3. Display the Person t ab and enter sea rch text in the following field[...]

70 Network Fax Guide — Managing Address Book NOTE: • Y ou must enter data into one of the fields to search contacts. It will search the con- tact s that contain the entered search strings. SUPPLEMENT : • If you want to clear entere d values, click [Clear All]. 4. Click [Search]. • It begins searching contact s in the LDAP server . When it c[...]

Network Fax Guide — Managing Address Book 71 2. Select a registered directory service in th e “Dat a Source” drop down box. 3. Display the Det ail Setting t ab and s elect a field to search in the “Field Select” drop down box. 4. Select how it searches cont acts in the “Condition of se arch string” drop down box. Contains — Select t[...]

72 Network Fax Guide — Managing Address Book SUPPLEMENT : • Y ou can remove the search conditi ons you hav e adde d. T o do this, select the condi- tion and click [Delete]. 8. Click [Search]. • It begins searching contact s in the LDAP server . When it completes searching, found cont act s appear in the list at the bottom of the dialog box. S[...]

Network Fax Guide — Managing Address Book 73 Importing the address book from a CSV file or vCard file 1. Click the [File] menu and select [Import] and [CSV File] or [vCard File]. • The Importing dialog box appe ars. NOTE: • The [vCard File] command will appea r only when Mi crosoft Office XP is installed on your comput er . 2. Locate the fold[...]

74 Network Fax Guide — Managing Address Book 3. The address book dat a is importe d and “Import Address Book” is added in the lef t p ane. • If you have already been imp ort an address book before, cont acts information is added to the existing import address book. SUPPLEMENT : • If one or more records have been skipped du ring the imp or[...]

Network Fax Guide — Managing Address Book 75 NOTE: • The [vCard File] command will appea r only when Mi crosoft Office XP is installed on your comput er . 2. Locate the folder where you want to save the CSV file or vCard File, and select the file type (CSV o r vCard) in the “Save as type” drop down box. Th en enter the file na me and click [...]

76 Network Fax Guide — Managing Address Book Adding a new cont act manually 1. Select the folder that you want to add new cont act in the left pa n e . • If you want to add new individua l co ntact in the p rivate address book, select the “Locat ion/People” folder under “Private Address Book” folder . • If you want to add new cont act[...]

Network Fax Guide — Managing Address Book 77 3. In the Personal t ab, enter items as described below . One T ouch ID — Select the one touch ID number for the contact (if desired). Prefix — Select the p refix for the cont act. First Name — Enter the first name of the cont act. Y ou can enter up to 32 char- acters. Last Name — Enter the l a[...]

78 Network Fax Guide — Managing Address Book 4. In the Sending Options t ab, enter items as described below as required. Use Sub Address an d sender inform ation — Check this to enable subaddress transmission for this contact. When this is checked, documents will be always sent using the specified sub address and SID. Also you can use this cont[...]

Network Fax Guide — Managing Address Book 79 2. Click the [Edit] menu and select [Copy]. • The selected cont acts ar e copied in the clipboar d. 3. Select a folder that you want to add the copied co nt act s in the lef t p ane. • If you want to copy individual c ontact s in the private address bo ok, select the “Locat ion/People” folder u[...]

80 Network Fax Guide — Managing Address Book • Copied cont acts are add ed to the list in the selected folder . — Displaying or Modifying Cont acts Propert ies Y ou can display the properties of contacts in any address book. Y ou can also edit the properties of contacts in the private address book. Displaying or modifying the cont act propert[...]

Network Fax Guide — Managing Address Book 81 Personal T ab In the Personal tab, following item s are displayed: SUPPLEMENT : • When displaying the prop erties of a contact in the private address book, you can modify all items. • One T ouch ID — Display the one touch ID number for the contact. • Prefi x — Display the prefix for the conta[...]

82 Network Fax Guide — Managing Address Book Sending Options tab In the Sending Options tab, fo llowing items are displayed: SUPPLEMENT : • When displaying the prop erties of a contact in the private address book, you can modify the following settings: - Use Sub Address and sender information - Sub Address - Sender Identificati on • Use Devic[...]

Network Fax Guide — Managing Address Book 83 • Internet Fax Mode — Display whether the simple mode or full mode is used for the Inter- net Fax transmission. • Setting V alue — Display whether to use auto detect receiver capa bility or manual settings for the Interne t Fax transmissi on. When “Default ” is selected , it enable auto det[...]

84 Network Fax Guide — Managing Address Book 2. Click the [File] menu and select [Delete]. • The Confirmation Deletion dialog box appe ars. 3. Click [Y es]. • The selected cont acts are deleted. Managing Group s Y ou can add groups to the “Group” folder in the Private Address Book. Groups can be used for multiple transm ission.  P .84 [...]

Network Fax Guide — Managing Address Book 85 2. Click the [File] menu and select [New Group]. • The Group dialog box appears. 3. Enter a group name in the “Group Name” field. • The “Group ID” field displays the Group ID number automatically detected. 4. Click [OK]. • The group is created in th e selected “Group” folder . 5. Cont[...]

86 Network Fax Guide — Managing Address Book Modifying the group properties 1. Select the group that you want to display or modify the gro up properties in the “Group” folder either of the pri vate address book and public address book. 2. Click the [File] menu and select [Prop erties]. • The Group dialog box appears. 3. When you display the[...]

Network Fax Guide — Managing Address Book 87 Removing a group 1. Select the group that you want to delete in the “Group” folder of the private address book. 2. Click the [File] menu and select [Delete]. • The Confirm Deletion dialog bo x appears. 3. Click [Y es]. • The selected gr oup is deleted. Searching Cont act s In order to quickly l[...]

88 Network Fax Guide — Managing Address Book Searching cont act s by name, fax number , and e-mail address 1. Click the [Edit] menu and select [Find]. • The Find Cont act dialog box appears. 2. Select a address book to search cont acts in the “Dat a Source” drop down box. 3. Display the Person t ab and enter sea rch text in the following fi[...]

Network Fax Guide — Managing Address Book 89 NOTE: • Y ou must enter one of the fi eld to search contacts. It will search the contacts that contain the entered search strings. SUPPLEMENT : • If you want to clear entere d values, click [Clear All]. 4. Click [Search]. • It begins searching cont act s in the selected address book. When it comp[...]

90 Network Fax Guide — Managing Address Book 3. Display the Det ail Setting t ab and s elect a field to search in the “Field Select” drop down box. 4. Select how it searches cont acts in the “Condition of se arch string” drop down box. Contains — Select this to search cont acts that contain the search string. Is — Select this to searc[...]

Network Fax Guide — Managing Address Book 91 8. Click [Search]. • It begins searching cont act s in the selected address book. When it completes searching, found cont acts app ear in the list at the bottom of the dialog box. SUPPLEMENT : • If you want to stop searching, click [S top]. Converting the Address Book Dat a Using the Address Book C[...]

92 Network Fax Guide — Managing Address Book 2. Click [Browse] at the next of the “Input file” field. 3. Locate the folder that cont ains the address book converter file (*.abc). Select “ABC (Address Book Converter) (*.abc)” i n the “Files of type” drop down box, select the file, and cl ick [Open]. 4. Select the model name that the se[...]

Network Fax Guide — Managing Address Book 93 5. Click [Browse] at the next of the “Output File” field. 6. Locate the folder where you want to save a c onverted file. Select “TBF (Restore) (*.tbf)” in t he “Save as type” drop down box and click [Save]. NOTE: • When you selected an Address Book Converter file for the input fi le, do n[...]

94 Network Fax Guide — Managing Address Book SUPPLEMENT : • After you convert the file, you can re store or import the address book into the equi p- ment using the resto re or import function of the T opAccess. For instructions on how to restore or import the a ddress book, refer to the Netwo rk Administrator ’ s Guide . Converting from a CSV[...]

Network Fax Guide — Managing Address Book 95 4. Select the model name that the selecte d file is originally cre- ated from in the “Machine T ype” drop down box. 5. Click [Browse] at the next of the “Output File” field. 6. Locate the folder where you want to save a c onverted file. Select “CSV (Comma Sep arated V alues) (*.csv)” in the[...]

96 Network Fax Guide — Managing Address Book 7. Click [Convert]. • It start s converting a file. 8. Click [OK]. • The file is converted and save d in the selected folder . SUPPLEMENT : • After you convert the file, you can re store or import the address book into the equi p- ment using the resto re or import function of the T opAccess. For [...]

Network Fax Guide — 5. Appendix 97 5. APPENDIX[...]

98 Network Fax Guide — Cover Sheet Samples Cover Sheet Samples St andard Cover Page Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

Network Fax Guide — Cover Sheet Samples 99 Business Cover Page Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

100 Network Fax Guide — Cover Sheet Samples Professional Cover Page Reference Number: 0000000000000000 To : 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W -Fax Document.[...]

Network Fax Guide — 6. INDEX 101 6. INDEX[...]

102 Network Fax Guide — INDEX INDEX A About TOSHIBA e-STUDIO Address Book .. 57 Account Name ....................... ........... .............. . 68 Add ... ............... .............. .............. ........... ......... 58 Add - Contact ................. .............. .............. ...... 58 Add - Group ................... .............. .[...]

Network Fax Guide — INDEX 103 INDEX LPR printing ............... .............. .............. ......... 13 M Manual Selection ........... .............. .............. ...... 64 MAPI Address Book .................... .............. ...... 66 Maximum nu mber of mat ches to r eturn ....... ... 68 Menu Ba r ......... .............. .............. .[...]

104 Network Fax Guide — INDEX INDEX TopAccess .......... ............ .............. .............. ...... 48 TopAccessDocMon ............... ........... .............. . 47 TopAccessDocMon Local Discovery ........ ...... 61 Transmission Type ................. ........... .............. . 82 U Uninstalli ng .............. .............. .........[...]

FC-351 1/451 1 DP-3520/4520 DP-2320/2820 OME030039A0[...]

2003 T OSHIBA TEC CORPORA TION All rights reserved 1-1, KANDA NISHIKI-CHO, CHIYODA-KU, TOKYO, 101-8442, JAP AN R03072038120-TTEC 2004-06 MUL TIFUNCTIONAL DIGIT AL SYSTEMS Network F AX Guide[...]