Visioneer 4000 manuale d’uso

for Windo ws Visioneer ® N etScan 4000 U ser's G uide[...]

Vi s i o n e e r NetScan 4000 Scanner User’ s Guide FOR WINDOWS[...]

COPYRIGHT INFORMATION Copyright © 2009 Visioneer, I nc. Reproduction, adaptati on, or translation without prior written pe rmission is prohibited, ex cept as allowed under the copyright laws. The Visioneer® brand name and logo are regist ered trademarks of Visioneer , Inc. The P aperP ort® and OmniPage® P ro brand name and logo are registered t[...]

T ABLE OF C ONTENTS i T ABLE OF CONTENTS Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What’s In The Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

ii T ABLE OF C ONTENTS Editing a Folder using the Scanner’s Web Page . . . . . . . . . . . . . . . 63 Setting Required Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Setting Your Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Setting Your Fax Header . . . . . . . . . . . . . . . [...]

T ABLE OF C ONTENTS iii Information Messages During Scanning and Copying . . . . . . . . . 111 Information Messages During Networking . . . . . . . . . . . . . . . . . . 113 Information Messages During E-Mailing . . . . . . . . . . . . . . . . . . . 114 Information Messages During Filing . . . . . . . . . . . . . . . . . . . . . . 116 Information C[...]

iv T ABLE OF C ONTENTS Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 NetScan 4000 Spare Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Index 175[...]

V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 1 Introduction Thank you for purchasing the N etScan 4000, a 4-in-1 MFP (M ultifunction P e ripheral). The scanner offers an unprecedented document delivery tech nology , transmitting paper documents electronically over the internet. With this scanner , you can instantly scan single-sided or double-sided [...]

2 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE W HAT ’ S I N T HE B OX Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner . F EATURES Digital Copying: Since the scanner can connect to a laser printer , it is able to per form digital copies with outstanding copy qual[...]

F EATURES 3 E-Mailin g: When connected to an ethernet network and an SMTP server , the scanner allows you to transmit document(s) to your e-mail as an attachment. With a touch of the e-mail key and the selection of your recipients' e-mail address(es), the document(s) is/are first scanned and converted into an image file, and then transmitted t[...]

4 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Sho r tc ut s : By assigning your fr equently used functions and settings as shortcut buttons, the scanner allows you to complete your task in three simple touches on the LCD-screen and the control panel. T HE V ISIONEER N ET S CAN 4000 ADF Cov er Release —Lift to open the ADF Automatic D ocument F ee[...]

T HE V ISIONEER N ET S CAN 4000 5 Po w e r s w i t c h —T urns the power on and off . Po w e r j a c k —Connects the power cord to the scanner . COPY po rt —Connects to a printer with a USB cable. LAN p ort —Connects to the network with a network cable. USB port —Connects to a computer with a USB cable as a USB scanner . Te l e p h o n e [...]

6 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE C ONTROL P ANEL L CD screen —D isplays the current operation. T ouch t o set operation parameters. Fun c ti o n k ey s —U sed to select a working mode. LCD screen Function keys Numeric keys Control keys Status LEDs P ress to make a copy . P ress to send your scanned document to e-mail. P ress to sen[...]

C ONTROL P ANEL 7 Nu m e r i c k e y p a d —U sed to specify a copy quantity or input a fax number . Control keys —U sed to select special requirements or one of the start keys to start sending or copying your document(s). Me nu k e y —Press to access the options to set up the system. Clear key —P ress to clear current settings and r eturn [...]

8 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE St at us L E D s —Indicates the hardwar e status. B EFORE Y OU B EGIN The scanner has to be setup properly on y our network to perform the e-mail and filing functions. Before using the scanner , please setup the scanner properly on your network fo r e-mail and filing function. The following network pa[...]

B EFORE Y OU B EGIN 9 Explanation of contents: 1. * DHCP Enable: Choose Y es to obtain IP/subnet/gateway addresses automatically from the DHCP server . 2. * IP Address: The Internet P rotocol (IP) address assigned to your ma chin e by your n etwo rk admin istr ator or by the DHCP server . 3. S ubnet Mask: T he net mask address assigned b y your net[...]

10 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE No t e : 1. DHCP Serv er —With DHCP (Dynamic Host Configuration P rotocol), a host can automatically be given a unique IP addr ess each time it connects to a network—making IP address management an easier task for network administrators. If the DHCP server is available from y our network, you do no[...]

I NTERNET C OMMUNICATION F EATURES 11 I NTERNET C OMMUNICATION F EATURES S CAN TO E-M AIL The scanner allows y ou to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF , JPEG, TIFF , or MTIFF (M ulti-page TIFF) file format and then transmitted to remote recipients simultan[...]

12 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE S CAN TO F OLDER Through the intranet with FTP (F ile T r ansfer P rotocol), HTTP (Hypertext T ransfer P rotocol), HT TPS (a secure way of using HTTP), or CIFS (Common Internet F ile System), the scanner allows you to sav e scanned document directly to a designated se rver or a personal computer on the[...]

M INIMUM C ONFIGURATION R EQUIREMENTS 13 Installing Y our Machine This chapter is specifically targeted to the persons who are r esponsible for the administration of the scanner . It is recommended that the administrator read this chapter before installing the machine. M INIMUM C ONFIGURATION R EQUIREMENTS T o make the best use of the scanner , the[...]

14 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE U NLOCKING THE S CAN U NIT The scan unit is locked during transport to protect the scanning mechanism from being damaged. Be sure to unlock the scan unit before using the machine. 1. Open the document cover . Locate the lock switch at the left side. 2. M ove the lock switch to the “ unlocked pos itio[...]

C ONNECTING THE C ABLES 15 C ONNECTING THE C ABLES C ONNECTING THE P OWER C ABLES 1. P ress the powe r switch to the “ O ” position to turn off the scanner . 2. Plug the power supply into the po wer jack on the scanner . 3. Plug the power cor d into the power supply and into a wall outlet. No t e : Only use the power supply (HEG75-S2403 20-7L m[...]

16 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE C ONNECTING THE E THERNET C ABLES 1. Connec t one end to the LAN port at the back of the scanner . 2. Connect the other end of your E thernet L AN cable to an available port on your Et hernet H ub or wall. LAN Port[...]

C ONNECTING THE C ABLES 17 C ONNECTING THE T ELEPHONE L INE 1. Plug one end of the telephone line to the LINE jack at the right end of the rear panel. 2. Plug the other end of telephone li ne to the “RJ -11” telephone jack pro vided by the telephone company . C ONNECTING THE P RINTER C ABLE 1. Connect one end of the printer cable (USB cab le) t[...]

18 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T URN ON THE P OWER P ress th e power switc h to the “ | ” position to tu rn on the scanner . After showing the booting up message, the L C D scr een displays the preset ready status. No t e : After the scanner is turned on, you can press the Energy Saving button on the control panel to switch to t[...]

C ONNECTING THE C ABLES 19 Configuring the Scanner The following settings or destinations must be defined by the system administrator before the scanner is used to distribute the scanned document on the network. ■ N etwork and E-mail parameters : Defines the parameters for T CP/IP , SMTP , and POP3 protocols to send your scanned document to e-mai[...]

20 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE S PECIFYING THE S CANNER ’ S N ETWORK S ETTINGS 1. T urn on the machine. After wa rming up for a few seconds, the default working mode is displayed on the touch panel. F or example, the following is for the Copy mode. No t e : ■ If the system administrator has chosen D HCP , then the IP a ddress of[...]

S PECIFY ING THE S CANNER ’ S N ETWORK S ETTINGS 21 2. P ress the Me n u button on the control panel. This displays the following Men u screen. 3. T ouch N etwork Settings to display the following Network Settings screen. 4. T ouch ON under DHCP E nable to enable DHCP . Other wise, follow the steps on the next page for inpu tting static informati[...]

22 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 5. The default T CP/IP information is incorrect for your networ k environment, please enter your own networ k information via the soft keyboard. T ouch on an IP Addr ess/Subnet Mask/Gateway IP/DNS Ser ve r field to bring up the soft keyboard and then enter the relevant value for the field you selected.[...]

S PECIFY ING THE S CANNER ’ S N ETWORK S ETTINGS 23 S PECIFYIN G A DMINISTRATOR S ETTINGS U SING THE S CANNER ’ S W EB P AGE 1. Input the network settings on the control panel, via the soft keyboard, as described in the preceding section “S pecifying the Scanner ’ s N etwork Settings ” on page 20. 2. The scanner is designed with an embedd[...]

24 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE S PECIFYIN G A DMINISTRATOR S ETTINGS U SING THE N ETWORK M ANAGEMENT T OOL 1. Place the Scanner Driver CD-R OM into your CD-R OM drive. The CD will automatically start and launch th e main screen. 2. Choose Ne twork M anagement T ool and follow the on-screen instruction to complete the installation. 3[...]

S PECIFY ING THE S CANNER ’ S N ETWORK S ETTINGS 25 4. The N etwork M anagement T ool main scre en opens. 5. Choose Ne w De v ic e from the Fil e menu to open the N ew Device dialog box. Or , you can click the new devi ce tool from the toolbar . Or , double-click the large New Device icon. 6. Enter the IP address of your device as illustrated in [...]

26 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 7. The scanners on the network will be displayed in the main screen as follows. I t may take a few moments to load the network device to this window . 8. Double click the N et Scan icon or you can use either of the following options to open the scanner’ s embedded web page to specify your desired set[...]

S UMMARY OF THE M ENU O PTIONS 27 S UMMAR Y OF THE M ENU O PTIONS Information : U sed to display the scanner ’ s basic information. Ite m D e s cr i p t io n Mod e l Displays the scanner’ s model name. Man uf act urer Displays the manufacturer name. MAC A ddress Displays the scan unit ’ s MAC address. Serial Number Displays the scanner ’ s [...]

28 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE N etwork Setting : U sed to specify the scanner’ s network settings. Ite m D e s cr i p t io n DHCP En able If you have a DHCP server avai lable on your network and the DHCP has been enabled, the IP address, subnet mask, gateway , and DNS server will be automatically given. Choice: ON, *OFF IP Addr e[...]

S UMMARY OF THE M ENU O PTIONS 29 POP3 Serv er IP or URL Enter the POP3 server IP or POP3 URL address. Po r t # Enter the port numb er of the POP3 server . * 110 External Addr ess Bo ok LDAP S erver IP or URL Enter your LDAP server IP or URL address here. Po r t # Enter the port numb er of the LDAP server . * 389 Login N ame Enter th e login na me [...]

30 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE No t e : 1. The login name and passwor d are case-sensitive and can be up to 28 characters. 2. LDAP Sear ch: ■ This machine supports two types of authentication, sim ple and anonymous login to your LDAP ser vers. ■ This machine allows up to 100 match results in a single sear ch. ■ The attributes [...]

S UMMARY OF THE M ENU O PTIONS 31 Copier Default : Used to specify the scanner ’ s default copy settings. N ote when the system auto reset time is o ver , or the device is turned on and off again, the copy settings will be reset to these values. Ite m D e s cr i p t io n Basic Imag e Den sity The image density can be adjusted within a range of 7 [...]

32 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Dup lex Choose one of these four types to use when printing duplex. (F irst verify that your printer includes a duplex option.) Choices: 1 to 1 Sided, *1 to 2 Si ded, 2 to 2 Sided, 2 to 1 S ided 1 to 1 Si ded : Copy single-sided originals onto one side of one sheet of paper . 1 to 2 Si ded : Copy singl[...]

S UMMARY OF THE M ENU O PTIONS 33 Orientation Sp ecify how y ou want to bind your duplex printing. No t e : This feature is available only if a duplex printer is installed. Choices: *Long Edge to Long Ed ge, Long Edge to Sh ort Edge, Short Edge to Long Edge, Short Edge to Sh ort Edge Long Edge means documents ar e to be bound, or flipped, on the lo[...]

34 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Orientation (Cont ’ d) Examples: Copier Default : Used to specify the scanner ’ s default copy settings. N ote when the system auto reset time is o ver , or the device is turned on and off again, the copy settings will be reset to these values. Ite m D e s cr i p t io n Long Edge: / Short Edge: /[...]

S UMMARY OF THE M ENU O PTIONS 35 N-U p (P aper Savi ng) U se this setting to print multiple pages of a document onto a single sheet of paper , and to set th e sequence of the page images on each sheet of paper . Choices: *1-in-1, 2-in-1, 4-in-1 (landscape), 4-in-1 (port rait) 1-in-1 means one page will be printe d on a single sheet of paper . 2-in[...]

36 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE E-Mail Default : U sed to specify the default settings s et by the administrator when sending an e-mail from the scanner . The default sett ings are what the scanner will be reset t o when the system auto reset time is o ver , or when the scanner is turned off and on again. Ite m D e s cr i p t io n De[...]

S UMMARY OF THE M ENU O PTIONS 37 Color Color documents to be sent via E-mail from the scanner . Options : 1. File F ormat: *PDF , JPEG, TIFF , MTIFF (M ulti-page TIFF) No t e : Choose MTIFF or PDF when you need to scan multi- page documents and convert it to a single image file. 2. Compr ession Lev el: *Low , M edium, Hi gh (If TIFF or MTIFF is se[...]

38 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE TIFF/MTIFF TIFF (The T agged-Image F ile F ormat) is a flexible bitmap image format supported by virtually all paint, image-editing, and page- layout applications. Also, virtually all desktop scanners can produce TIFF images. JP EG JPEG (Joint P hotographic Experts G roup) compression pro vides the bes[...]

S UMMARY OF THE M ENU O PTIONS 39 Po r t # Enter the port number for the server where you want to stor e your scanned document. Default value: *ftp:21, http:80, CIFS:139, https:443 If the default value is different from the real case, input the correct port number in this field. T ouch anywhere on the “P ort” field to bring up the soft keyboard[...]

40 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Imag e Den sity A djust the image density in seven steps using the control panel. And you can specify the default value of image density in the range of 1 to 7 using W eb P age. Incr easing the value makes your scanned image darker and decreasing your scanned image lighter . Choice: 1, 2, 3, *4, 5, 6, [...]

S UMMARY OF THE M ENU O PTIONS 41 Explanation of file for mat : PDF PDF (P ortable Document F ormat) is a very popular file format used by Adobe. Y ou can view PDF files using Adobe Acrobat or Adobe Rea der . TIFF/MTIFF TIFF (The T agged-Image F ile F ormat) is a flexible bitmap image format supported by virtually all paint, image-editing, and page[...]

42 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Doc um en t Si ze Set default document size. Choice: A4, Letter , Legal. N ote: The Legal option is only for ADF scan. Imag e Den sity The image density can be adjusted within a range of 7 levels using the control panel or from the scanner's W eb P age. Increasing the value makes you r scanned ima[...]

S UMMARY OF THE M ENU O PTIONS 43 Sta t io n Nu m b e r Enter the telephone numb er of the scanner . The S tation N umber is the phone number of the line connected to the built-in modem and the S tation Nu mber should be a va lue not more than 20 characters. The “+” (plus) and “ ” (blank space) are supported. The v alue of the station numbe[...]

44 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T ransmis sion Repo rt Select if you want to pr int the fax transmission rep ort. This report lists the time and date of transmission and whether the transmiss ion was successful (OK). If you select Y e s, a report will be printed after each transmission. If you select Error , the report will only be p[...]

S UMMARY OF THE M ENU O PTIONS 45 Repo rt Print Y ou can print the following types of reports: ■ Activity Report : S elect to print a report showing the latest record, of up to 50 communications, between the sending and receiving fax machines. (The default setting is to print a record of every 50 communications between sending and receiving fax m[...]

46 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Pro g r a m Select to enter a new group. U p to 20 phone groups can be created. Change Changes a current phone group . Sele ct a group you wish to change and then touch the Change button. Delet e Deletes a current phone group . Select a group y ou wish to delete and then touch the Delete button. The se[...]

S UMMARY OF THE M ENU O PTIONS 47 Energy Saving (T imer) If Energy S aving has been enabled, choose how long the machine will be idle before it automatica lly enters the energy saving mode after the last action. The factor y default setting is 15 minutes. Choices : 5, *15, 30, 60, 240 minutes System Auto Rese t (Timer) Specify the system ’ s auto[...]

48 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Account M anagement : Used to set user ’ s privileges including using the copy , e-mail, folder , or fax function of the scanner by assigning an account authentication method. Ite m D e s cr i p t io n Impo r tan t! F or effective management, the scanner allo ws the administrator to specify users ’[...]

C REATING A F OLDER T EMPLATE 49 C REATING A F OLDER T EMPLATE There ar e server configuration requireme nts that must be met befor e attempting to scan to a folder . The following will briefly review the server systems that can be used with the scan ner . There is additional information that you need to be aware of . FTP—S ETTING THE S ER VER TO[...]

50 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Since the scanner will check whether the directory for saving the file really exists, before proceeding with file saving, and then writing the file after scanning to the specified director y , you have to set the directory for saving files as “browse ” and allow write acce ss in the W eb S erv er ;[...]

C REATING A F OLDER T EMPLATE 51 The settings for IIS anonym ous access is as below: 1. S tart “Internet service manager” in the “Contr ol P anel”, select “Default W eb site ” and right click C:Inetpubwwwr ootXcabinet, and select “P roperties ”.[...]

52 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 2. In the Xcabinet dialog box, select the “Dir ector y security ” tab, and click “Edit” for “ Anonymous Access and Authentication Control”. Please make sure “ Anonymous Access ” is selected in the “ A uthentication M ethods ” dialog box. 3. Click on “Edit” to open the “ Anonym[...]

C REATING A F OLDER T EMPLATE 53 The settings for IIS privilege is as belo w: 1. Like the setting in anonymous access, start the “Internet serv ice manager” and select “Default W eb site ”. Right-c lick C:Inetpubwwwr ootXcabinet, and select “P roperties ”. 2. Select the “D irector y ” tab in the P roperties page. Please ensure th[...]

54 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE The settings for the directory is as below: If the file management system in your ser ver is NTFS, in order to allo w IIS to use an anonymous account to acce ss the files in the directory of C:Inetpubwwwr ootXcabinet, you have to make sur e the anonymous account has sufficient write privileges. Y ou[...]

C REATING A F OLDER T EMPLATE 55 HTTPS—S ETTING THE S ERVER TO S TORE Y OUR I MAGE HTTPS is a secure way of using HTTP . HT TP provides almost no security features. I t contains only basic authentication mechanisms, and supports little privacy . HT TPS solves this pr ob lem by adding SSL, a secure transport layer over insecure TCP . T o send a sc[...]

56 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 2. Select then right-click on Default W eb Site and then choose P roperties . The Default W eb Site Pr operties dialog box appears. Click the We b S i t e tab and check if SSL por t is editable. 3. In the Default W eb Si te P roperties dialog, click the Di rect or y Sec ur it y tab and then click the E[...]

C REATING A F OLDER T EMPLATE 57 4. Ma ke s ure “ Requ ire s ec ure c h annel (SSL)” and “Ignore client certificates” have been selected. Or Y ou can simply type “ netstat” in an MS-DOS command. If the https has been established, and indicated in the example below , then the server is ready to receive scanned documents from the scanner [...]

58 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE CIFS—S ETTING THE S ERVER TO S TORE Y OUR I MAGE CIFS (Windows N e twork Shar e) is a file saving protocol generally used for “ recourse sharing” of networks in M i crosoft Windows systems. Please set up the “ shared directory” per the network settings for sharing in MS Windows. G enerally , [...]

C REATING A F OLDER T EMPLATE 59 Click the “Full Contr ol” option to allow full privileges to the shared directory .[...]

60 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE C REATING A F OLDER T EMPLATE USING THE S CANNER ’ S E MBEDDED W EB P AGE F or management purposes, the scanner allows the administrator to specify the F iling T emplate remotely only through the scanner’ s em bedded web page. Please note that you cannot specify these settings using the scanner’ [...]

C REATING A F OLDER T EMPLATE 61 2. Click F iling T emplate to prompt the following F iling T emplate screen. 3. Enter or select an input parameter respectively , and th en click Up d a t e to save your settings. R efer to the following table for details of each setting: It e m D e s c r i p t i o n Ta r g e t U R L Please choose the type of protoc[...]

62 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Fi le Na m e The file name for y our scanne d document without extension. U sing #Y#M#D#h#m#s#n cre ates a counting number file name. (Y , M, D, h, m, s, n represent Y ear , M onth, Day , hour , minute, second and series nu mber respectiv ely .) F or example, typing the file name: test#D#n will bring y[...]

C REATING A F OLDER T EMPLATE 63 E DITING A F OLDER USING THE S CANNER ’ S W EB P AGE Y ou can cr eate a new folder , and mod ify or delete an existing folder . T o add a new folder , 1. T ype the IP address of the scanne r in the URL field of your browser and then press Enter to launch the scanner ’ s embedded web page. 2. Choose Administrator[...]

64 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 4. Click Filing M anager to open the Filing M anager options.[...]

C REATING A F OLDER T EMPLATE 65 5. Click Ne w to open the Ne w Fo l d e r dialog. No t e : ■ If you have created a F older T emplate , all the settings of the template will be automatically copied to the new folder settings so that you don ’ t need to retype the information when adding a ne w folder . ■ The five most often used folder names [...]

66 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 6. Input the folder information in the fields you want to modify . The following example shows the settings fr om the F older T emplate ’ s.[...]

C REATING A F OLDER T EMPLATE 67 7. Click Add t o save the folder and return to the mai n screen. Y our new folder name will be displayed in the window . Click Up d a t e to send the changes to the scanner , or Ex it to leave without saving any change.[...]

68 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T o modify a curr ent folder , 1. Repeat St ep 1 to 2 from th e previous sec tion, “Editing a F older using the Scanner’ s W eb P a ge ”. 2. Choose a folder you wish t o edit from the folder li st and click Mo d i f y to open the following Mod i fy Fo ld e r screen. Or , you can double-click the [...]

C REATING A F OLDER T EMPLATE 69 To d e l e t e a f o l d e r : 1. Rep e a t St e p 1 t o 2 f r om t h e pr e v io u s s ec t i on , Ad d i n g a Ne w Fol d e r B y the scanner’ s W eb P age. 2. Choose the folder you wish to delete in the Folder M anager scre en.[...]

70 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 3. Click Del ete to remove the folder . A warning message appears to confirm your deletion. Click OK to confirm or Canc el to exit. 4. Click Up d a t e to send the changes to the scanner , or Exit to leave without saving any changes.[...]

S ETTING R EQUIRED F AX S ETTINGS 71 S ETTING R EQUIRED F AX S ETTINGS S ETTING Y OUR L OCA TION Y our location has to be set first to ensure the fax transcending signals ar e correct. T o set y our location: 1. S tart Y our Browser . 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83. The scanner’ s embedde[...]

72 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 5. Click Up d a t e to save your settings. S ETTING Y OUR F AX H EADER The fax header consists of date, time, ID number , the receiving fax number and page index which will be shown at the top of all outgoing fax es. T o set the fax header: 1. Start your browser . 2. T ype the IP address of the scanner[...]

S ETTING R EQUIRED F AX S ETTINGS 73 5. Click Fa x Se t t i n g s from the Me nu to open the Fax S ettings screen. 6. Input your information in the ID # field. F or example, your company name or your fax number . Up to 32 characters or digits can be entered. 7. Enter the scanner’ s fax number in the St a t i o n Num b e r field on the Fa x S e t [...]

74 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Operation With an intuitive control panel and a large LCD display , the scan ner is designed to be easy-to-use. After the administrator has completed the configuration of the machine, basically , operating the scanner takes only a few steps as follows. 1. Place the document in either the input tray or [...]

L OADING P APER 75 N OTICE ON U SING THE ADF Before using the ADF , please make sure that your paper meets the following specifications: ■ Document(s) can range in size from 4.5 by 5.5 inches to 8.5 by 14 inches (Legal). ■ Document(s) can range in weight from 16 to 28 lb s (0.002” to 0.006” or 60 g/m 2 to 105 g/m 2 ). ■ Document(s) should[...]

76 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 5. Adjust the P aper Guides to center the document(s) in the ADF . 6. Place your document(s) with the text FAC E U P in the ADF with the tops pointing into the scanner .[...]

L OADING P APER 77 U SING THE P APER S TOPPER If you ar e using legal size paper , move the paper stopper to the right end as shown belo w . The paper stopper is de signed to keep your documents from falling to the floor during operation. P LACING D OCUMENT ( S ) ON THE G LASS 1. Open the document(s) cover to r eveal the glass. 2. Place y our docum[...]

78 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE M AKING C OPIES B ASIC O PERATION Impo r tan t! Before makin g copies through y our printer , please make sure y our printer has been properly connecte d to the scanner and that the power of the print er has been tur ned on FIRST . Otherwise, the copy function will not work properly . U sing the Defaul[...]

M AKING C OP IES 79 A DVANCED O PERATION U SING S PECIAL S ETTINGS 1. Place your document(s) with text FA C E U P in the ADF or FA C E DO WN on the glass. 2. P ress the Copy button on the control panel to prompt the Copy main screen. 3. If you need to make more than one copy , enter your desired copy count using the numeric keypad on the control pa[...]

80 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE S ETTINGS D ESCRIPTION Basic Copy : Ite m D e s cr i p t io n Redu ce/ Enlarge Select the scaling percentage by touching the Swi tc h button. Choices: *100%, 25%, 50%, 78% (Legal -> Letter), 93% (Fit to P age) , 127% (Letter -> Legal), 200%, V ariable V ariable means selecting your scal ing perce[...]

M AKING C OP IES 81 Image Edit : Ite m D e s cr i p t io n Erase Bord er Sets th e length of bor der you want remo ved from th e image. Options: *0 / 0.25 / 0.5 / 0.75 / 1.0 inch or *0 / 6 / 13 / 19 / 25 mm Mar gi n Adjustment The “Margin Ad justment” option will mo ve the copy image to the right and/or to the bottom; depending on the “Right?[...]

82 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Advance d Copy : Ite m D e s cr i p t io n Collate Choose the order yo u want your copies to be placed in “*S ort” (e.g. pages 1,2,3/1,2 ,3 /1,2,3) or “S tack” ( e.g. pages 1,1,1/2,2,2/3, 3,3). Dup lex Choose one of these four types to use when printing duplex. (F irst verify that your printer [...]

M AKING C OP IES 83 Orientation Sp ecify how y ou want to bind your duplex printing. No t e : This feature is available only if a duplex printer is installed. Choices: *Long Edge to Long Ed ge, Long Edge to Sh ort Edge, Short Edge to Long Edge, Short Edge to Sh ort Edge Long Edge me a n s d o c u m e n t s a re t o b e b o u n d o r f l i p p e d o[...]

84 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Orientation (Cont ’ d) Examples: Advance d Copy : Ite m D e s cr i p t io n Long Edge: / Short Edge: /[...]

M AKING C OP IES 85 N-U p (P aper Savi ng) U se this setting to print multiple pages of a document onto a single sheet of paper , and to set th e sequence of the page images on each sheet of paper . Choices: *1-in-1, 2-in-1, 4-in-1 (landscape), 4-in-1 (port rait) 1-in-1 means one page will be printe d on a single sheet of paper . 2-in-1 means two p[...]

86 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE S ENDING Y OUR D OCUMENT TO E- MAIL B ASIC O PERATION U sing the Default Setting 1. Place your document(s) with text FA C E U P in the ADF or FA C E DO WN on the flatbed glass. 2. P ress the E-mail button on the control panel. The following E-mail main screen appears. 3. Enter the e-mail address. ■ T[...]

S ENDING Y OUR D OCUMENT TO E- MAIL 87 A DVANCED O PERATION U sing S pecial Settings 1. Place your document(s) with text FA C E U P in the ADF or FA C E DO WN on the glass. 2. P ress the E-mail button on the control panel. The following E-mail main screen appears. 3. Enter the e-mail address. ■ T ouch any place on the “T o ” field (the empty [...]

88 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 4. On the Basic screen, check if the original siz e, scanning resolution, original doc.: Simplex, or image density meets your requir ement. If not, change the settings to suit your needs. 5. P ress the E-mail Options tab to open the E-mail Options screen. Enter the file name of the scanned document, th[...]

S ENDING Y OUR D OCUMENT TO E- MAIL 89 Or igi na l Do c. Choi ce : Si mp le x, Dup lex (L on g) , Du ple x( Sho r t) ■ Simp lex : If your original is a si ngle-sided document, choose Simplex to scan y our documents only on one side. ■ Dup lex (l on g) : If your original is a double-sided document which is bound along the long edge of paper , ch[...]

90 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Repl y T o Enter a “Reply to ” address if you want to specify a r eply address that is different from the “F rom ” address. U p to 60 characters can be entered in the field. T o enter the addr ess, you can touch anywhere on the “Reply T o ” field to bring up the soft keyboard to type the ad[...]

S ENDING Y OUR D OCUMENT TO E- MAIL 91 Bla ck &Wh it e ■ M ulti-Lev el (G ray) : Choose “ON” if you wish to make grayscale copies or *OFF to make B&W (single-bit) copies. ■ Fil e F orm a t : Choose a file format for your scanned image. G rayscale choices include: *PDF , TIFF , JPEG, MTIFF Black&White choices include: *PDF , TIFF[...]

92 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE U SING THE S OFT K EYBOARD In the E-mail main scr een, the soft ke yboard is used to enter your e-mail address, or message in the text field. T o use the soft keyboar d: 1. Whenever there is a soft keyboar d icon shown in a blank field, for example the following Su bj e c t f ield on the E-mail scr een[...]

S ENDING Y OUR D OCUMENT TO E- MAIL 93 2. T o enter lower-case lett ers, numbers, or oth er characters, press t he KB Sw i t c h button to switc h between keyboards as sho wn below . 3. T o return to the E-mail main scr een, press the Return button. U SING THE A DDRESS B OOK T o select e-mail addr esses: 1. T ouch the Address Book icon on the E-mai[...]

94 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T o select a group addr ess: 1. On the Address Book scr een, touch the Group tab to display the following G roup scre en. 2. T ouch a group to select it and then touch OK to return to the E-mail main screen. (Y ou can touch another group to select multiple groups) T o search an e-mail addr ess or a gro[...]

S ENDING Y OUR D OCUMENT TO F ILING S ERVERS 95 S ENDING Y OUR D OCUMENT TO F ILING S ER VERS Before sending your document to a de stination ser ver , you should set up a few folders first to speed up the process. A folder contains a list of parameters such as your filing pr ot ocol, directory , file name and other scanning parameters. On how to se[...]

96 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE A DVANCED O PERATION U sing S pecial Settings 1. Place your document(s) with the text FAC E U P in the ADF or FAC E DO WN on the flatbed glass. 2. P ress the F iling button on the control panel . The LCD-scr een displays the following F iling main screen. 3. Choose a folder to save your scanned image. [...]

S ENDING Y OUR D OCUMENT TO F ILING S ERVERS 97 6. T ouch the Scan tab to display the Scan Settings screen. If you want, change the file format and the compression. (F or information about the setting, please see the setting descriptions below .) 7. P ress the B&W button to send your docu ment(s) in black and white, or the Color button to send [...]

98 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Bin d M ulti-batch document scanning from the ADF or M ulti-page scanning from the flatbed can be enabled. P ress the Bind button when you want to scan mor e than 50 pages from the ADF or mor e than one page from the flatbed. After scanning the 1st batch or 1st page, a dialog box will pop up asking if [...]

S ENDING Y OUR D OCUMENT TO F ILING S ERVERS 99 A DDING A N EW F OLDER If the folder you want to save the scanned documents to is not in the current F older list, add a ne w one by touching the Add New F older button. This displays th e following Ne w Fo l d e r screen. The New Fo l d e r Scan Options Color ■ File Form at : Choose a file format f[...]

100 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE screen displays the server and scanni ng parameters that are same as the options in the folder F older T emplate except the F older Name. Refer to the following table to enter the relevant value, and then press the B&W start or Color start button to star t sending your document. No t e : After sen[...]

S ENDING Y OUR D OCUMENT TO F ILING S ERVERS 101 Ser v er Inf or ma ti o n : Ite m D e s cr i p t io n Fo l d e r Na m e Enter name of your folder . Ta r g e t U R L Please choose the type of protocol of your filing server in the first field. Choices include: *FTP , HTTP , CIFS, HT TPS Please enter the target URL in the second field. Y ou can enter[...]

102 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Ser v er Opt io ns : Ite m D e s cr i p t io n Login N ame Enter th e login na me of the de stination server . Pa s s w o r d Enter the password of the destination ser ver Fil e Nam e The file name of your scanned do cument without a file extension. If you have not entered a value in the box, the syst[...]

S ENDING Y OUR D OCUMENT TO F ILING S ERVERS 103 Imag e Den sity The image density can be adjusted within a range of 7 levels using the control panel or from the scanner's W eb P age. Choices : 1, 2, 3, *4, 5, 6, 7 (1 means the lightest density while 7 means the darkest density .) Color F ile Fo r m a t ■ Fil e F orm a t : Choose a file form[...]

104 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE F AXING Y OUR S CANNED D OCUMENT Impo r tan t! Before faxin g y our document thr ough the scanner , make sure that y ou hav e installed a telephone line on the scanner . Refer to Chapter 2 on how to connect a telephone line. B ASIC O PERATION U sing the default settings 1. Place your document(s) with [...]

F AXING Y OUR S CANNED D OCUMENT 105 No t e : ■ If you make a mistake during the process, press the Sto p button on the control panel to cancel the operation. ■ U p to 20 characters can be entered in the Fa x Nu m b e r field and some characters such as “-” and “P” (a 2-second pause) are supported. ■ When entering a phone number from [...]

106 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE A DVANCED O PERATION U sing S pecial Settings 1. Place your document(s) with the text FAC E U P in the ADF or FAC E DO WN on the flatbed glass. 2. P ress the Fa x button on th e control panel to display the F ax main screen. 3. Enter the fax number with the numeric keypad on the control panel. ■ Or [...]

F AXING Y OUR S CANNED D OCUMENT 107 5. Click the Mo re S e tt i n g tab to display the More S et t i n g screen. Check if you want to use D elay Send, P olling Reception or the Overseas M ode. (F or more informat ion about the settings, please see the setting descriptions below .) 6. P ress the B&W or the Color button to send your document(s) [...]

108 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE C ANCELING A F AX J OB T o cancel a fax during scanning, When the original documents are still scanning, press the St o p button to cancel sending the fax. Imag e Den sity The image density can be adjusted within a range of 7 levels using the control panel or from the scanner's W eb P age. Choice[...]

F AXING Y OUR S CANNED D OCUMENT 109 T o cancel a fax during wai ting: If you want to cancel a previously set delayed fax, touch the Can cel Fax Job tab to display the following Can ce l Fax Jo b screen. T ouch the fax job you want to cancel and then touch the Delete button to cancel the fax job. U SING THE P HONE B OOK T o select a fax phone numbe[...]

110 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 2. T o choose a phone number or a group: ■ T ouch a name or a group shown in the scr een. T ouch another phone number or group to send the fax to multiple people or groups. ■ If the receiving name of the phone number group does not appear on the screen, you can find the name by touching the Charac[...]

I NFORMATION M ESSAGES 111 T roubleshooting I NFORMATION M ESSAGES I NFORMATION M ESSAGES D URING S CANNING AND C OPYING M essage Action ADF paper empty P ress the OK button. Reload your documents into the auto document feeder and try again. ADF cov er open Close the ADF door and press the OK button. Flatbe d cov er open Close the scanner li d. Rem[...]

112 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE ADF paper jam ADF paper jam. Open the ADF cover and remo ve the paper from the ADF . If the code still appears, power cy cle the scanner . If the code still appears, contact your near est dealer . Lock error Scanning unit is locked. 1. T urn off your scanner . 2. F i nd the lock switch underneath th e[...]

I NFORMATION M ESSAGES 113 I NFORMATION M ESSAGES D URING N ETWORKING M essage Action The connection has failed. Please check network settings. Ping the IP address of the scanner from another PC in a DOS prompt. F or example, type “Ping 10.1.20.144” in a DOS prompt. If the scanner has no response, then perform the following steps. 1. Check if t[...]

114 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE I NFORMATION M ESSAGES D URING E-M AILING M essage Action Sequence error Reboot the machine, and try again later . If the error is still there, contact your nearest dealer . Device in ternal failure Reboot the machine, and try again. If the error is still there, contact your nearest dealer . F ailed t[...]

I NFORMATION M ESSAGES 115 Command error Reboot the machine, and try again. If the error is still there, contact your nearest dealer . P ara meters or argument error 1. Check if the Device N ame is valid. The Device Name can be found in Me nu>General. 2. Check “F rom ” address. 3. Check “T o ” address. 4. Contact your network administrat[...]

116 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE The transaction has failed Contact your network administrator for further help. I NFORMATION M ESSAGES D URING E-M AILING M essage Action I NFORMATION M ESSAGES D URING F ILING M essage Action Can not cr eate a subfolder Make sur e you have privileg es to create folders on the server . Device in terna[...]

I NFORMATION M ESSAGES 117 CIFS (U ser lev el) can not make subdirectory The account does not have access to create subdirectories. CIFS N etwork share name incorrect Check the folder directory and make sure it follows the UNC, such as ComputerShar edirectory . F ailed to connect CIFS Check if the server supports CIFS(SMB) connec tion. CIFS Com[...]

118 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE HTTP internal serv er error Contact your ser ver administrator for further help. HTTP PUT method not implemented The ser ver does not use the HT TP PUT meth od. The scanner can ’ t save the file to th is server , contact your system administrator for help. HTTP server unav ailable Contact your serve[...]

I NFORMATION M ESSAGES 119 0201 No Di al T o n e Occurs when “Detect Dial T one ” is enable d and there is no dial tone detected. 0202 1. Y our fax machine r eceives an invalid fax message from the r emote fax machine. Please try again or use another line. 2. The line quality is poor . Please try again or use another line. 3. If the error still[...]

120 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 0226 1. Y o ur f ax m ach ine re cei ved an in vali d fa x me ssa ge fr om t he rem ote fax mac hin e. Please try again or use another line. 2. The line quality is poor . Please try again or use another line. 3. If the error still occurs, please call your service suppor t. 0229 1. Y o ur f ax m ach in[...]

C LEARING A P APER J AM 121 Maintenance C LEARING A P APER J AM If scanning stops due to a paper jam in the Automatic D ocument F e eder , follow the instructions below for r emoving the jammed page. 1. Lift up on the ADF co ver r elease, and car efully open the ADF door . 2. Remo ve the jammed page and th en gently close the ADF cover . ADF Cover [...]

122 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE If the jammed page is too far in the scanner to be retrieved from the ADF , gently pull the page out from under the paper tray: Jammed paper[...]

C LEANING THE S CANNER 123 C LEANING THE S CANNER Regular maintenance of your scanner can help to ensure continual optimal performance. C LEANING THE A UTOMATIC D OCUMENT F EEDER Clean the ADF if documents do not feed easily into the ADF , or if several feed in at the same time. T o clean the ADF: 1. Dampen a soft, lint-free, cloth with some I sopr[...]

124 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 5. Wipe the black part of the ADF snap-in pad. Be careful not to snag the cloth on the housing that keeps the pad in the sc anner . 6. Close the ADF unit. Y our machine is now r eady to use. C LEANING THE S CANNER G LASS Scanning items that have excessiv e am ounts of dirt or dust m ay dirty the glass[...]

C LEANING THE LCD- DISPLAY 125 4. Clean the strip of glass that is to one side of the flatbed glass. 5. Close the document cover when y ou are done cleaning the scanner . C LEANING THE LCD- DISPLAY T o clean the display surface, use a so ft lint-free cloth, either dr y or moistened with neutral detergent or ethanol. Do not use any organic solvents,[...]

126 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE R EPLACING THE ADF P AD A SSEMBLY The ADF P ad may wear out and is design ed to be a user-r eplaceable part. P roblems with documents feeding through the ADF is an indication that the pad is wearing out. Y ou should first clean the ADF following the instructions in the previous section “Cleaning the[...]

R EPLACING THE ADF P AD A SSEMBLY 127 3. Pinch both sides of the housing inwar d, to release it from the scanner , then remo ve it from the slot. 4. Pinch both sides of the ADF pad inwar d, to release it fr om the scanner , then remo ve it from the slot. T o r eplace the ADF pa d assembly: 1. T ake the ADF pad module out of the box. 2. Pinch both a[...]

128 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 3. Place it into the slots in the scanner , then press down until it snaps into place. Be careful not to bend or warp the metal spring. 4. Pinch both sides of the ADF pad housing and insert the pins to the holes in the scanner . 5. P ress down the top of the housing until it snaps into place. 6. Close[...]

R EPLACING THE R OLLER A SSEMBLY 129 R EPLACING THE R OLLER A SSEMBLY The ADF Roller may w ear out and is designed to be a user-replaceable part. P roblems with documents feeding through the ADF is an indication that the roller may be wearing out. Y ou should first clean the ADF following the instructions in the previous section “Cleaning the Aut[...]

130 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 3. Carefully angle the roller out and away from the ADF door . T o r eplace the r oller assembly: T o install the ADF roller , please follow these steps. 1. Insert the left end of the roller assembly into the hole in th e ADF door . 2. Angle the roller in to the scanner . 3. Align the tab on the green[...]

R EPLACING THE R OLLER A SSEMBLY 131 4. P ress down on the lock flange to lock the roller into the scanner . 5. Close the ADF front cover . Lock Slot Green Lock[...]

132 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Appendix D EFINING THE S HORTCUT B UTTONS The scanner’ s Shortcut pro vides you an effective way to make co pies, or distribute your documents, in three simple touches on the LCD-display or the control panel. The thr ee-step operation saves you a considerable amount of time in typing or choosing you[...]

D EFINING THE S HORTCUT B UTTONS 133 T o define a shortcut: 1. S tart your browser , Microsoft I. E. 5.0 or higher , or N etscape Communicator 6.0 or higher , or Mozilla F irefox. 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83 The scanner’ s embedded web page opens. 3. Click Sh or t cu t and you will be [...]

134 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 5. F or the first shortcut button you want to set, click the drop down arrow under the Mo de : column and select an option from the list. In the example below , E-M ail has been chosen for shortcut button #1. 6. Click the “#1” button to display the following Shortcut #1 Settings screen. (N ot e th[...]

D EFINING THE S HORTCUT B UTTONS 135 10. T ype a subject tit le, in the Sub j ec t field, and select the other most commonly used settings for the type of documents you scan and send via email. The following list of fields have settings that should be adjusted to meet the document requirements: O riginal D oc. , Res ol ut io n , Pa p e r Siz e , Im[...]

136 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 12. When you are done making changes, click Up d a t e to send the changes to the scanner , or Canc el to leave the screen without saving the shortcut button changes. No t e : ■ U p to six shortcut buttons can be assigned. ■ Except for entering the button name and its memo, other shortcut settings[...]

U SING THE S HORTCUT B UTTONS 137 U SING THE S HORTCUT B UTTONS T o use a shortcut button: 1. Set your default wor king mode to be Shortcut by pressing the Men u button on the control panel, and then choose Management>Device Management>Default M ode>Shor tcut in succession on the LC D- screen touch panel. P ress OK to save the change. Or y[...]

138 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 3. P ress the Shortcut button you want to use. The LCD-screen will show the memo of your selected S hortcut button. 4. P ress the B&W or Color button on the control panel to copy or send your documents in black and white or in color . No t e : If the Scan Options tab , for the selected shortcut bu[...]

M ANAGING THE A DDRESS B OOK 139 M ANAGING THE A DDRESS B OOK The scanner’ s Java-M anager is a convenient and effective bro wser-based tool to manage the address book for the scanner remotely . Since only the administrator can manage the address book, it is highly recommended that the administrator read this chapter before managing the scanner .[...]

140 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 3. Click Address Book M anager and you will be prompted to enter a password. 4. There is no default passwor d set when the scanner is shipped from the manufacturer . If a password has not be defined by a system administrator , simply click on Login to access the Ad dress Book Manager configuration scr[...]

M ANAGING THE A DDRESS B OOK 141 6. Enter a name, e-mail address, and description, and then click Add to temporarily save the latest data or Canc el to return to the Address Book Manager scr een without adding the e-mail address to the Address Book. 7. Click Up d a t e to send the changes to the scanner , or Exit to leave without saving the address[...]

142 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE M ODIFYING AN E- MAIL A DDRESS T o modify an e-mail addr ess: 1. S tart your browser , Microsoft I. E. 5.0 or higher , or N etscape Communicator 6.0 or higher , or Mozilla F irefox. 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83. The scanner’ s embedded web[...]

M ANAGING THE A DDRESS B OOK 143 4. There is no default passwor d set when the scanner is shipped from the manufacturer . If a password has not be defined by a system administrator , simply click on Login to access the Ad dress Book Manager configuration screen. 5. Select the address you want to modify and then click Mod i f y . 6. The Mo d if y a [...]

144 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 9. Click Up d a t e to send the changes to the scanner , or Exit to leave without saving the changes.[...]

M ANAGING THE A DDRESS B OOK 145 D ELETING AN E- MAIL A DDRESS T o delete an e-mail addr ess: 1. S tart your browser , Microsoft I. E. 5.0 or higher , or N etscape Communicator 6.0 or higher , or Mozilla F irefox. 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83. The scanner’ s embedded web page opens. 3. [...]

146 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 4. There is no default passwor d set when the scanner is shipped from the manufacturer . If a password has not be defined by a system administrator , simply click on Login to access the Ad dress Book Manager configuration screen.[...]

M ANAGING THE A DDRESS B OOK 147 5. Select the address you want to delete then click on the Delete button. A Confirmation dialog box opens for you to confirm y our choice. Click OK to delete the e-mail address and close the dialogue, or Can cel to exit without deleting the e-mail address. 6. Click Up d a t e to send the changes to the scanner , or [...]

148 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T o add a new group: 1. S tart your browser , Microsoft I. E. 5.0 or higher , or N etscape Communicator 6.0 or higher , or Mozilla F irefox. 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83. The scanner’ s embedded web page opens. 3. Click Address Book M anag[...]

M ANAGING THE A DDRESS B OOK 149 4. There is no default passwor d set when the scanner is shipped from the manufacturer . If a password has not be defined by a system administrator , simply click on Login to access the Ad dress Book Manager configuration screen. 5. Click the Gr ou p link and then click the Ne w link to displ ay the Add a Ne w Gr o [...]

150 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 7. Select an e-mail address on the right side and then click <- to add a member to the group. 8. Click Add to temporarily save the changes, or Can cel to return to the Addr ess Book Manager screen without adding a new group .[...]

M ANAGING THE A DDRESS B OOK 151 9. Click Up d a t e to send the changes to the scanner , or Exit to leave without saving any changes.[...]

152 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE M ODIFYING A G ROUP T o modify a group: 1. In the A ddress Book Manager scr een, click the Gro u p link, and then click the Mo d i fy link to open the Mo di f y a Gro u p Se t dialog box. Or you can double-click the group to open the M odify a Gr oup Set dialog box. 2. Select the group member , on the[...]

M ANAGING THE A DDRESS B OOK 153 3. Click Up d a t e to save the changes, or Can ce l to return to the Address Book Manager scr een without modifying the group. 4. Click Up d a t e to send the changes to the scanner , or Exit to leave the screen without saving any changes.[...]

154 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE D ELETING G ROUPS T o delete a group: 1. In the Address Book Manager scr een, click the Gro u p link and select the group you want to delete.[...]

M ANAGING F AX P HONE B OOK 155 2. Click Del ete to remove the group. A Confirmation dialog box opens to confirm your selection. Click OK to delete or Canc el to close th e dialogue without deleting the group. 3. Click Up d a t e to send the changes to the scanner , or Exit to leave the screen without saving any changes. M ANAGING F AX P HONE B OOK[...]

156 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T o deter mine the scanner ’ s IP address: 1. P ress the Me n u button on the scanner . 2. T ouch the N etwork Settings button on the LCD scr een. 3. W rite down th e number in the IP Address fie ld. A DDING A N EW F AX N UMBER T o add a new fax number: 1. S tart your browser , Microsoft I. E. 5.0 o[...]

M ANAGING F AX P HONE B OOK 157 4. In the Ph on e Bo ok Man age r screen, create the phone book by entering the names and phone numbers as illustrated below . 5. Click Up d a t e when you are finished enter names and phone numbers, or Exit to leave the screen without saving your changes. D ELETING OR M ODIFYING P HONE N UMBERS T o delete or modify [...]

158 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE A DDING A N EW F AX G ROUP Please note up to 50 phone numbers can be included in a fax group and up to 20 groups can be created in the Phone Book. T o add a new group: 1. In the Ph on e Bo ok screen, click Ph one Gr oup at the upper right corner to display the following Phon e Group Li st screen. 2. C[...]

M ANAGING F AX P HONE B OOK 159 3. Enter the name of the group, and select group members on the right sie of the screen, then add them to the group by clicking the <- button. 4. Click Add to save your settings and r eturn to the Phone Group Lis t screen. M ODIFYING A P HONE G ROUP T o modify a phone group: 1. In the Ph on e Group Li st screen, c[...]

160 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE A CCOUNT M ANAGEMENT This chapter is specifically targeted to the persons who are r esponsible for the administration of the scanner . If you are the administrator of this scanner , please read this chapter before using the scanner . This chapter describes how to set up and manage ser vers and user ac[...]

A CCOUNT M ANAGEMENT 161 S ETTING UP A CCOUNT M ANAGEMENT U SING THE S CANNER ’ S W EB P AGE 1. S tart your browser , Microsoft I. E. 5.0 or higher , or N etscape Communicator 6.0 or higher , or Mozilla F irefox. 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83. The scanner’ s embedded web page opens. 3.[...]

162 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 4. There is no default passwor d set when the scanner is shipped from the manufacturer . If a password has not be defined by a system administrator , simply click on Login to access the Ad dress Book Manager configuration screen. 5. In the B asic Settings tab, select your security type and then enter [...]

A CCOUNT M ANAGEMENT 163 6. Once you have chosen either Local, SMTP server , LDAP server , or HTTP ser ver as your security type. Y ou need to set each local user’ s login name and password. T o create a new acc ount, click the Acc ount List link to open the Account List dialog box. 7. Click the N ew Account button to open the New Account dialog [...]

164 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 9. Define the user’ s privileges for using the scan ner . ■ Fun c ti o n —Click to select the name of the function the user is allowed to access. F or example, the administrator allows the user , Bess, to perform the Copy , E-mail, and F iling functions, but does not allow her to use the F ax fu[...]

A CCOUNT M ANAGEMENT 165 need to give a new name and password for the new user without changing any other settings. Click Up d a t e to save the settings or Canc el to return to the Account Manag ement screen without saving any changes. E DIT : If you want to edit a curr ent local user , choose the account from the account list and then click the E[...]

166 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Specifications General Specifications : I tem Speci fication Regul ator y Mode l Visioneer N etScan 4000 Ty p e A4 Flatbed with 3-pass Duplex ADF Me mo r y S i ze System: 128 Mbyte s, Image processing:64 Mbytes Scanner Asic: 64 Mbytes Flash Memory Size 9.5 Mb ytes Light Source Cold Cathode Fluorescent[...]

A CCOUNT M ANAGEMENT 167 P ower S upply DESK-T OP , IEC 320-C6, 3P , 100-240V ac, 24Vdc, 3.2A, 76.8W , HEG75-S2 40320-7L, H iTR ON CLASS I, Efficiency Level:V , L=1980mm, DC JA CK, 0~40°C, Ro HS Po w e r C o r d US—3P , 7A/125V , L=1800mm, 3C*18A WG, B lack, PH8B2EDJF 0A-05B, RoHS EUR(CEE)—2P+G., BASE, 16A/250V , L=18 00mm, 3C*0.75mm 2 , Black[...]

168 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Flatbed S p ecifications : I tem Speci fication Dimensions (WxDxH) 18.75 x 19.10 x 3 .62 inches (47 5x 485 x 92 mm) We i g h t 13.07 lbs (5.93 kgs) Maximum Scanning Area (Flatbed) 8.5” x 11.7” (215.9 x 297.2 mm) Lamp Life M ore than 10, 000 hours Maximum Document Thickness 0.51 inches (1 3 mm) Aut[...]

A CCOUNT M ANAGEMENT 169 P rinter Langua ge PCL5c. PCL5e M ulti-Copy S peed S peed mode 32 CPM(type B) (copies per minute) M ultiple Copies (Copy count) Up t o 9 9 Copy P rint Resolution 600 x 600 dpi Origin al Si ze ADF Scans—U.S. Legal size 8.5”x14” Flatbed Scans—Maximum 8.5”x11.7” Copy Siz e Up t o L e g a l Density Control 1~7 level[...]

170 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE N etwork S pecifications : I tem Speci fication Configuration R equir ement 1. IP address 2. S ubnet mask 3. Gateway 4. SMTP server/POP3 server 5. FTP ser ver 6. W eb server E-mail Specifications : I tem Speci fication P rotocol SMTP , MIME, Mail Sev er Authentication SMTP-AUTH, POP3 Fi l e f o r ma t[...]

A CCOUNT M ANAGEMENT 171 M ultiple R ecipients allow ed Ye s Sup p o r te d Ma i l Se r ver Lotus Mail Server 5.0 MS Ex change Server 2000/20 03 Red Hat 7. 0 Se nd Mai l MAC M ail Server in OS 9.04 Sup p o r te d L DA P Se r ve r Windows 2003 Active D irectory with SFU(Service for U nix) Windo ws Server 2000 + MS Exchange 5.5 Lotus N otes R5 Suppor[...]

172 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Mon i t o r Sp e a k er Ye s Bus y T o ne Det ec tio n Ye s Redial Automatic / Manual Immediate T ransmission N/A M emory T ransmission Ye s F ax S pecifications : I tem Speci fication Filing S pe cifications : I tem Speci fication P rotocol FTP , HTTP , HTTPS, CIFS Fi l e f o r ma t B/W (single bit) [...]

A CCOUNT M ANAGEMENT 173 NetScan 4000 Spare Parts List Please use the following part names and numbers when ordering replacements for your scanner . Pa r t Na m e Pa r t N u m b e r P ower S upply 37-0086-000 P ower Cor d (North America) 35-0223-000 P ower Cord (E urope) 35-0104-000 P ower Cor d (U nited Kingdom) 35-0105-000[...]

174 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE USB Cable 35-0118- 000 T elephone Cor d 35-0224-000 Roller Assembly 57-0128-000 ADF P ad Module 57-0129-000 Pa r t Na m e Pa r t N u m b e r[...]

I NDEX 175 INDEX A Account Management 160 Add Phone # 43 Address Book 86, 87, 93, 139 Address Book Manager 142, 145, 148, 150 ADF cover opens 111 ADF paper empty 111 ADF paper jam 112 Administrator E-Mail Address 46 Administrator Profile 46 Administrator Settings 23, 24 Authentication Method 28 Authentication Type 48 Automatic Document Feeder (ADF)[...]

I NDEX 176 Error_Flatbed Home Position 111 Error_Pick Up Roller 111 Ethernet 16 Extra Fine 41 F Fax 74 Managing Phon e Groups 158, 159 Fax Header 72 Fax Number 105 Fax Phone Book 155 Fax Quality 41 Fax Settings 42, 71, 73 Faxing 3, 6 Defaults 41 Important Information 10 4 Faxing Messag es and Errors 11 8 File Format 37, 40, 62, 90, 91, 99, 103 File[...]

I NDEX 177 Minimum Configuration Requirements 13 Model 27 Modify Folder 6 8 Multi-Level (Gray) 37, 40, 62 , 91 N Network Management Tool 19, 24 Network Messages and Er rors 113 Network Parameters 8 Network Settings 21, 28 New Folder 65 Numeric keypad 7 N-Up (Paper Saving) 85 O Orientation 33, 34, 83 Original Doc. 89, 97, 107 Original Size 3 6, 88, [...]

I NDEX 178 Status LED 8 Stop key 7 Subfolder 63 Subject 36 Subnet Mask 28 System Firmware V ersion 27 T Target URL 38, 61 , 101 Port # 39 TCP/IP 13, 19 Telephone jack 5 Text 90 Time Zone 27 Transmission Report 44 U Unit 31, 81 USB cable 17 USB port 5 User Tools 22[...]

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