Visioneer NETSCAN 4000 manuale d’uso

for Windo ws Visioneer ® N etScan 4000 U ser's G uide[...]

Vi s i o n e e r NetScan 4000 Scanner User’ s Guide FOR WINDOWS[...]

COPYRIGHT INFORMATION Copyright © 2009 Visioneer , Inc. Reproduction, adaptati on, or translation without prior written pe rmission is prohi bited, except as allowed under the copyright laws. The Visioneer® brand name and logo are regist ered trademarks of Visioneer , Inc. The P aperP ort® and OmniPage® P ro brand name and logo are register ed [...]

T ABLE OF C ONTENTS i T ABLE OF CONTENTS Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What’s In The Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .[...]

ii T ABLE OF C ONTENTS Editing a Folder using the Scanner’s Web Page . . . . . . . . . . . . . . . 63 Setting Required Fax Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Setting Your Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Setting Your Fax Header . . . . . . . . . . . . . . . [...]

T ABLE OF C ONTENTS iii Information Messages During Scanning and Copying . . . . . . . . . 111 Information Messages During Networking . . . . . . . . . . . . . . . . . . 113 Information Messages During E-Mailing . . . . . . . . . . . . . . . . . . . 114 Information Messages During Filing . . . . . . . . . . . . . . . . . . . . . . 116 Information C[...]

iv T ABLE OF C ONTENTS Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166 NetScan 4000 Spare Parts List . . . . . . . . . . . . . . . . . . . . . . . . . . . 173 Index 175[...]

V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 1 Introduction Thank you for purchasing the N etScan 4000, a 4-in-1 MFP (M ultifunction P e ripheral). The scanner offers an unprecedented document delivery technology , transmitting paper documents electronically over the internet. With this scanner , you can instantly scan single-sided or double-sided p[...]

2 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE W HAT ’ S I N T HE B OX Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you purchased the scanner . F EATURES Digita l Copying: Since the scanner can connect to a laser printer , it is able to per form digital copies with outstanding copy qua[...]

F EATURES 3 E-Mail ing: When connected to an ethernet network and an SMTP server , the scanner allows you to transmit document(s) to your e-mail as an attachment. With a touch of the e-mail key and the selection of your recipients' e-mail address(es), the document(s) is/are first scanned and converted into an image file, and then transmitted t[...]

4 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Sho r t c u ts : By assigning your frequently used functions and settings as shortcut buttons, the scanner allows you to complete your task in thr ee simple touches on the LCD-scre en and the control panel. T HE V ISIONEER N ET S CAN 4000 ADF Cov er Release —Lift to open the ADF Au tomatic Document F [...]

T HE V ISIONEER N ET S CAN 4000 5 Po w e r s w i t c h —T urns the power on and off . Po w e r j a c k —Connects the power cor d to the scanner . COP Y p or t —Connects to a printer with a USB cable. LAN p ort —Connects to the network with a network cable. USB port —Connects to a computer with a USB cable as a USB scanner . Te l e p h o n[...]

6 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE C ONTROL P ANEL L CD scr een —Displays the current operation. T ouch t o set operation parameters. Fu nc t i o n ke y s —Used to select a wor king mode. LCD screen Function key s Numeric keys Control keys Status LEDs P ress to make a copy . P ress to send your scanned document to e-mail. P ress to s[...]

C ONTROL P ANEL 7 Nu m e r i c k e y p a d —U sed to specify a copy quantity or input a fax number . Control keys —U sed to select special requirements or one of the start keys to start sending or copying your document(s). Me n u k e y —P ress to access the options to set up the system. Clear key —P ress to clear curr ent settings and retur[...]

8 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE St a t u s LE Ds —Indicates the har dware status. B EFORE Y OU B EGIN The scanner has to be setup properly on y our network to perform the e-mail and filing functions. Before using the scanner , please setup the scanner properly on your networ k fo r e-mail and filing function. The following network p[...]

B EFORE Y OU B EGIN 9 Explanation of contents: 1. * DHCP Enable: Choose Y es to obtain IP/subnet/gateway addresses automatically from the DHCP server . 2. * IP Addr ess: The Internet P rotocol (IP) address assigned to your mach ine by yo ur ne two rk adm inis tr ator or by the DHCP server . 3. S ubnet Ma sk: The net mask address assigned by y our n[...]

10 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE No t e : 1. DHCP Serv er —With DHCP (Dynamic H ost Configuration P rotocol), a host can automatically be given a unique IP addr ess each time it connects to a network—making IP address management an easier task for networ k administrators. If the DHCP server is available from y our network, you do [...]

I NTERNET C OMMUNICATION F EATURES 11 I NTERNET C OMMUNICATION F EATURES S CAN TO E-M AIL The scanner allows y ou to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF , JPEG, TIFF , or MTIFF (M ulti-page TIFF) file format and then transmitted to remote recipients simultan[...]

12 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE S CAN TO F OLDER Through the intranet with FTP (F ile T r ansfer P rotocol), HTTP (Hypertext T ransfer P rotocol), HT TPS (a secure way of using HTTP), or CIFS (Common Internet F ile System), the scanner allows you to sav e scanned document directly to a designated se rver or a personal computer on the[...]

M INIMUM C ONFIGURATION R EQUIREMENTS 13 Installing Y our Machine This chapter is specifically targeted to the persons who are responsible for the administration of the scanner . It is recommended that the administrator read this chapter before installing the machine. M INIMUM C ONFIGURATION R EQUIREMENTS T o make the best use of the scanner , the [...]

14 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE U NLOCKING THE S CAN U NIT The scan unit is locked during transport to protect the scanning mechanism from being damaged. Be sure to unlock the scan unit before using the machine. 1. Open the document cover . Locate the lock switch at the left side. 2. M ove the lock switch to the “ unlocked pos itio[...]

C ONNECTING THE C ABLES 15 C ONNECTING THE C ABLES C ONNECTING THE P OWER C ABLES 1. P ress the pow er switch to the “ O ” position to turn off the scanner . 2. Plug the power supply into the po wer jack on the scanner . 3. Plug the power cor d into the power supply and into a wall outlet. No t e : Only use the po wer supply (HEG75-S240320-7L m[...]

16 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE C ONNECTING THE E THERNET C ABLES 1. Conne ct one end to the LAN port at the back of the scanner . 2. Connect the other end of your E thernet LAN cable to an available port on your E thernet H ub or wall. LAN Port[...]

C ONNECTING THE C ABLES 17 C ONNECTING THE T ELEPHONE L INE 1. Plug one end of the telephone line to the LINE jack at the right end of the rear panel. 2. Plug the other end of telephone li ne to the “RJ-11” telephone jac k pro vided by the telephone company . C ONNECTING THE P RINTER C ABLE 1. Connect one end of the printer cable (USB cable) to[...]

18 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T URN ON TH E P OWER P re ss the power swit ch to the “ | ” position to turn on the scanner . After showing the booting up message, the LC D scr een displays the preset ready status. No t e : After the scanner is turned on, you can pr ess the Energy S aving button on the control panel to switch to [...]

C ONNECTING THE C ABLES 19 Configuring the Scanner The following settings or destinations must be defined by the system administrator before the scanner is used to distribute the scanned document on the network. ■ N etwork and E-mail parameters : Defines the parameters for T CP/IP , SMTP , and POP3 protocols to send your scanned document to e-mai[...]

20 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE S PECIFYING THE S CANNER ’ S N ETWORK S ETTINGS 1. T urn on the machine. After w arming up for a fe w seconds, the default working mode is displayed on the touch panel. F or example, the following is for the Copy mode. No t e : ■ If the system administrator has chosen DHCP , then the IP address of [...]

S PECIFY ING THE S CANNER ’ S N ETWORK S ETTINGS 21 2. P ress the Me n u button on the control panel. This displays the following Men u screen. 3. T ouch N etwork Settings to display the following Network Settings screen. 4. T ouch ON under DHCP E nable to enable DHCP . Otherwise, follow the steps on the next page for inpu tting static informatio[...]

22 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 5. The default T CP/IP information is incorrect for your networ k environment, please enter your o wn network information via the soft keyboard. T ouch on an IP Addr ess/Subnet Mask/G ateway IP/DNS Ser ver field to bring up the soft keyboard and then enter the relevant value for the field you selected.[...]

S PECIFY ING THE S CANNER ’ S N ETWORK S ETTINGS 23 S PECIFYIN G A DMINISTRATOR S ETTINGS U SING THE S CANNER ’ S W EB P AGE 1. Input the network settings on the control panel, via the soft keyboard, as described in the preceding section “S pecifying the Scanner ’ s N etwork Settings ” on page 20. 2. The scanner is designed with an embedd[...]

24 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE S PECIFYIN G A DMINISTRATOR S ETTINGS U SING THE N ETWORK M ANAGEMENT T OOL 1. Place the Scanner Driver CD-R OM into your CD-R OM drive. The CD will automatically start and launch th e main screen. 2. Choose N etwork M anagement T ool and follow the on-scr een instruction to complete the installation. [...]

S PECIFY ING THE S CANNER ’ S N ETWORK S ETTINGS 25 4. The N etwork M anagement T ool main scr een opens. 5. Choose Ne w D e vi ce from the Fi l e menu to open the New Device dialog box. Or , you can click the new devi ce tool from the toolbar . Or , double-click the large New Device icon. 6. Enter the IP address of your device as illustrated in [...]

26 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 7. The scanners on the network will be displayed in the main screen as follows. I t may take a few moments to load the network device to this window . 8. Double click the N etScan icon or you can use either of the following options to open the scanner’ s embedded web page to specify your desired sett[...]

S UMMARY OF THE M ENU O PTIONS 27 S UMMAR Y OF THE M ENU O PTIONS Information : U sed to display the scanner ’ s basic information. Ite m De s c r i p t i on Mo d e l Displays the scanner’ s model name. Man uf a ct ure r Displays the manufacturer name. MA C Address Displays the scan unit ’ s MAC addr ess. Seria l Number Displays the scanner ?[...]

28 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE N etwork Setting : U sed to specify the scanner’ s network settings. It e m D e s c r i p t i o n DHCP E nable If you have a DHCP server avai lable on your network and the DHCP has been enabled, the IP address, subnet mask, gateway , and DNS server will be automatically given. Choice: ON, *OF F IP Ad[...]

S UMMARY OF THE M ENU O PTIONS 29 POP3 Serv er IP or URL Enter the POP3 server IP or POP3 URL address. Po r t # Enter the port number of the POP3 ser ver . * 110 External Addr ess Bo ok LDAP S erver IP or URL Enter your LDAP server IP or URL address here. Po r t # Enter the port number of the LDAP server . * 389 Login N ame Enter t he login na me o[...]

30 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE No t e : 1. The login name and passwor d are case-sensitive and can be up to 28 characters. 2. LDAP S earch: ■ This machine supports two types of authenticati on, simple and anonymous login to your LDAP ser vers. ■ This machine allows up to 100 match results in a single sear ch. ■ The attributes [...]

S UMMARY OF THE M ENU O PTIONS 31 Copier Default : U sed to specify the scanner’ s default copy settings. N ote when the system auto reset time is o ver , or the device is turned on and off again, the copy settings will be r eset to these values. It e m D e s c r i p t i o n Basic Imag e De nsi ty The image density can be adjusted within a range [...]

32 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Dup le x Choose one of these four types to use when printing duplex. (F irst verify that y our printer includes a duplex option.) Choices: 1 to 1 Sided, *1 to 2 Si ded, 2 to 2 Sided, 2 to 1 S ided 1 to 1 Si ded : Copy single-sided originals onto one side of one sheet of paper . 1 to 2 Si ded : Copy sin[...]

S UMMARY OF THE M ENU O PTIONS 33 Orientation Sp ecify how y ou want to bind your duplex printing. No t e : This feature is available only if a duplex printer is installed. Choices: *Long Edge to Long Ed ge, Long Edge to S hort Edge, Short Edge to Long Ed ge, Short Edge to S hort Edge Long Edge means documents ar e to be bound, or flipped, on the l[...]

34 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Orientation (Cont ’ d) Examples: Copier Default : U sed to specify the scanner’ s default copy settings. N ote when the system auto reset time is o ver , or the device is turned on and off again, the copy settings will be r eset to these values. It e m D e s c r i p t i o n Long Edge: / Short Edge:[...]

S UMMARY OF THE M ENU O PTIONS 35 N-U p (P aper Savi ng ) U se this setting to print multiple pages of a document onto a single sheet of paper , and to set th e sequence of the page images on each sheet of paper . Choices: *1-in-1, 2-in-1, 4-in-1 (landscape), 4-in-1 (port rait) 1-in-1 means one page will be printe d on a single sheet of paper . 2-i[...]

36 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE E-Mail Default : U sed to specify the default settings s et by the administrator when sending an e-mail from the scanner . The defaul t settings are what the scanner will be reset to wh en the system auto reset time is o ver , or when the scanner is turned off and on again. It e m D e s c r i p t i o n[...]

S UMMARY OF THE M ENU O PTIONS 37 Color Color documents to be sent via E-mail from the scanner . Options : 1. File F ormat: *PDF , JPEG, TIFF , MTIFF (M ulti-page TIFF) No t e : Choose MTIFF or PDF when you need to scan multi- page documents and convert it to a single image file. 2. Compr ession Lev el: *Low , M edium, H igh (If TIFF or MTIFF is se[...]

38 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE TIFF/MTIFF TIFF (T he T agged-Image F ile Format) is a flexible bitmap image format supported by virtually all paint, image-editing, and page- layout applications. Also, virtually all desktop scanners can produce TIFF images. JP EG JPEG (Joint P hotographic Experts G roup) compression pro vides the bes[...]

S UMMARY OF THE M ENU O PTIONS 39 Po r t # Enter the port number for the server where you want to store your scanned document. Default value: *ftp:21, http:80, CIFS:139, https:443 If the default value is different from the real case, input the corr ect port number in this field. T ouch anywhere on the “P ort” field to bring up the soft keyboard[...]

40 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Imag e De nsi ty Adjust the image density in seven steps using the cont rol panel. And you can specify the default value of image density in the range of 1 to 7 using W eb P age. Incr easing the value makes your scanned image darker and decreasing your scanned image lighter . Choice: 1, 2, 3, *4, 5, 6,[...]

S UMMARY OF THE M ENU O PTIONS 41 Explanation of file for mat : PDF PDF (P ortable Document F ormat) is a very popular file format used by Adobe. Y ou can view PDF files using Adobe Acrobat or Adobe Rea de r . TIFF/MTIFF TIFF (T he T agged-Image F ile Format) is a flexible bitmap image format supported by virtually all paint, image-editing, and pag[...]

42 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Doc u me n t Si ze Set default document size. Choice: A4, Letter , Legal. N ote: The Legal option is only for A DF scan. Imag e De nsi ty The image density can be adjusted within a range of 7 levels using the control panel or from the scanner's W eb P age. Incr easing the value makes you r scanned[...]

S UMMARY OF THE M ENU O PTIONS 43 Sta t i o n Nu m b e r Enter the telephone nu mber of the scanner . The S tation N umber is the phone number of the line connected to the built-in modem and the S tation N umber should be a va lue not more than 20 characters. The “+” (plus) and “ ” (blank space) are supported. The valu e of the station numb[...]

44 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T ransm ission Repo r t Select if you want to pr int the fax transmission r eport. This report lists the time and date of transmiss ion and whether the transmission was successful (OK). If you select Y e s, a report will be printed after each transmission. If you sel ect Error , t he report will only b[...]

S UMMARY OF THE M ENU O PTIONS 45 Repo r t Print Y ou can print the follo wing types of reports: ■ Activity Report : S elect to print a report showing the latest record, of up to 50 commun ications, between the sending and receiving fax machines. (The default setting is to print a record of every 50 communications between sending and receiving fa[...]

46 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Pr o g r am Select to enter a new group . U p to 20 phone groups can be created. Chang e Changes a current phone group . S ele ct a group you wish to change and then touch the Change button. Dele te Deletes a current phone group . Select a group y ou wish to delete and then touch th e Delete button. Th[...]

S UMMARY OF THE M ENU O PTIONS 47 Energy S aving (T imer) If Ener gy Saving has be en enabled, choose ho w long the machine will be idle before it automatica lly enters the energy saving mode after the last action. The factor y default setting is 15 minutes. Choices : 5, *15, 30, 60, 240 minute s System Auto Rese t (Timer ) Sp ecify the system ’ [...]

48 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Account M anagement : Used to set user ’ s privileges including using the copy , e-mail, folder , or fax function of the scanner by assigning an account authentication method. It e m D e s c r i p t i o n Imp or ta n t! F or effective management, the scanner allo ws the administrator to specify users[...]

C REATING A F OLDER T EMPLATE 49 C REATING A F OLDER T EMPLATE There ar e server configuration requireme nts that must be met befor e attempting to scan to a folder . The following will briefly review the server systems that can be used with the scan ner . There is additional information that you need to be awar e of. FTP—S ETTING THE S ER VER TO[...]

50 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Since the scanner will check whether the directory for saving the file really exists, before proceeding with file saving, and then writing the file after scanning to the specified director y , you have to set the directory for saving files as “browse ” and allow write acce ss i n t h e W eb S erv e[...]

C REATING A F OLDER T EMPLATE 51 The settings for IIS anonym ous access is as below: 1. S tart “Internet service manager” in the “Contr ol P anel”, select “Default W eb site ” and right click C:Inetpub wwwrootXcabinet, and select “P roperties ”.[...]

52 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 2. In the Xcabinet dialog box, select the “Dir ector y security ” tab , and click “Edit” for “ Anonymous A ccess and Authentication Control ”. Please make sure “ Anonymous Access ” is selected in the “ A uthentication M ethods ” dialog box. 3. Click on “Edit” to open the “ Ano[...]

C REATING A F OLDER T EMPLATE 53 The settings for IIS privi lege is as below: 1. Like the setting in anonymous access, start the “Internet serv ice manager” and select “Default W eb site ”. Right-c lick C:Inetpubwwwr ootXcabinet, and select “P roperties ”. 2. Sele ct the “Directory ” tab in the P roperties page. P lease ensure th[...]

54 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE The settings for the directory is as below: If the file management system in your server is NTFS, in order to allow IIS to use an anonymous account to acce ss the files in the directory of C:Inetpubwwwr ootXcabinet, you have to make sur e the anonymous account has sufficient write privileges. Y ou m[...]

C REATING A F OLDER T EMPLATE 55 HTTPS—S ETTING THE S ERVER TO S TORE Y OUR I MAGE HTTPS is a secure way of using HTTP . HT TP provides almost no security features. I t contains only basic authentication mechanisms, and suppor ts little privacy . HT TPS solves this prob lem by adding SSL, a secure transport layer over insecure TCP . T o send a sc[...]

56 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 2. Select then right-click on Default W eb Site and then choose P roperties . The Default W eb S ite P roperties dialog box appears. Click the We b S i t e tab and check if SSL por t is editable. 3. In the Default W eb S ite P roperties dialog, click the Di rect or y Sec u ri t y tab and then click the[...]

C REATING A F OLDER T EMPLATE 57 4. Ma ke su re “Re q ui re se cu re c h annel (SSL)” and “Ignore client certificates” have been selected. Or Y ou can simply type “ netstat” in an MS-DOS command. If the https has been established, and indicated in the example below , then the server is ready to receive scanned documents from the scanner[...]

58 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE CIFS—S ETTING THE S ERVER TO S TORE Y OUR I MA GE CIFS (Windows N e twork Shar e) is a file saving protocol generally used for “ recourse sharing ” of networks in Mi crosoft Windows systems. Please set up the “ shared directory ” per the network settings for sharing in MS Windo ws. Generally [...]

C REATING A F OLDER T EMPLATE 59 Click the “Full Contr ol” option to allow full privileges to the shared directory .[...]

60 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE C REATING A F OLDER T EMPLATE USING THE S CANNER ’ S E MBEDD ED W EB P AGE F or management purposes, the scanner allows the administrator to specify the F iling T emplate remotely only through the scanner’ s em bedded web page. Please note that you cannot specify these settings using the scanner’[...]

C REATING A F OLDER T EMPLATE 61 2. Click F iling T emplate to prompt the following F iling T emplate screen. 3. Enter or select an input parameter respectively , and then click Up d a t e to save your settings. R efer to the following table for details of each setting: It e m D es c r i p ti on Ta r g e t U R L Please choose the type of protocol f[...]

62 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Fi l e Na m e The file name for your scanne d document without extension. U sing #Y#M#D#h#m#s#n cr eates a counting number file name. (Y , M, D, h, m, s, n repr esent Y ear , Month, Day , hour , minute, second and series nu mber respectiv ely .) F or example, typing the file name: test#D#n will bring y[...]

C REATING A F OLDER T EMPLATE 63 E DITING A F OLDER USING THE S CANNER ’ S W EB P AGE Y ou can create a new folder , and mod ify or delete an existing folder . T o add a new fo lder , 1. T ype the IP address of the scanne r in the URL field of your browser and then press Enter to launch the scanner ’ s embedded web page. 2. Choose Administrator[...]

64 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 4. Click Filing Manager to open the Fi ling Manager options.[...]

C REATING A F OLDER T EMPLATE 65 5. Click Ne w to open the Ne w Fo l d e r dialog. No t e : ■ If you have created a F older T emplate , all the settings of the template will be automatically copied to the new folder settings so that you don ’ t need to retype the information when adding a new fold er . ■ The five most often used folder names [...]

66 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 6. Input the folder information in the fields you want to modify . The following example sho ws the settings from the F older T emplate ’ s.[...]

C REATING A F OLDER T EMPLATE 67 7. Click Add t o save the folder and return to the main screen. Y our new folder name will be displayed in the window . Click Up d a t e to send the changes to the scanner , or Ex it to leave without saving any change.[...]

68 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T o modify a curr ent folder , 1. Re peat S tep 1 to 2 from the previous se ction, “Editing a F older using the Scanner’ s W eb P age”. 2. Choose a folder you wish t o edit from the fol der list and clic k Mo d if y to open the following Mod i f y Fo l d e r screen. Or , you can double-click the [...]

C REATING A F OLDER T EMPLATE 69 To d e l e t e a f o l d e r : 1. R e p e a t St e p 1 t o 2 fr o m t h e p r e v i o u s s e c t i on , A d d i n g a Ne w Fol d er By the scanner ’ s W eb P age. 2. Choose the folder you wish to delete in the Fo lder Manager scre en.[...]

70 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 3. Click Del ete to remo ve the folder . A warning message appears to confirm your deletion. Click OK to confirm or Can ce l to exit. 4. Click Up d a t e to send the changes to the scanner , or Exit to leave without saving any changes.[...]

S ETTING R EQUIRED F AX S ETTINGS 71 S ETTING R EQUIRED F AX S ETTINGS S ETTING Y OUR L OCA TION Y our location has to be set first to ensure the fax transcending signals are correct. T o set y our location: 1. S tart Y our Browser . 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83. The scanner’ s embedded[...]

72 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 5. Click Up d a t e to save your settings. S ETTING Y OUR F AX H EADER The fax header consists of date, time, ID number , the receiving fax number and page index which will be shown at the top of all outgoing fax es. T o set the fax header: 1. S tart your browser . 2. T ype the IP address of the scanne[...]

S ETTING R EQUIRED F AX S ETTINGS 73 5. Click Fa x S e t t i n g s from the Menu to open the F ax Settings screen. 6. Input your information in the ID # field. F or example, your company name or your fax number . Up to 32 characters or digits can be entered. 7. Enter the scanner’ s fax number in the St a t io n Num b er f ield on the Fa x Se t t [...]

74 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Operation With an intuitive control panel and a large L CD display , the scanner is designed to be easy-to-use. After the administrator has completed the configuration of the machine, basically , operating the scanner takes only a few steps as follows. 1. Place the document in either the input tray or [...]

L OADING P APER 75 N OTICE ON U SING THE ADF Before using the ADF , please make sure that your paper meets the following specifications: ■ Document(s) can range in size from 4.5 by 5.5 inches to 8.5 by 14 inches (Legal). ■ Document(s) can range in weight from 16 to 28 lbs (0.002” to 0.0 06” or 60 g/m 2 to 105 g/m 2 ). ■ Docu ment(s) shoul[...]

76 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 5. Adjust the P aper Guides to center the document(s) in the ADF . 6. Place your document(s) with the text FAC E U P in the ADF with the tops pointing into the scanner .[...]

L OADING P APER 77 U SING THE P APER S TOPPER If you ar e using legal size paper , mov e the paper stopper to the right end as shown belo w . The paper stopper is de signed to keep your documents from falling to the floor during operation. P LACING D OCUMENT ( S ) ON THE G LASS 1. Open the document(s) cover to r eveal the glass. 2. Place your docum[...]

78 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE M AKING C OPIES B ASIC O PERATION Imp or ta nt ! Before making copies through y our printer , please make sure y our printer has been properly connecte d to the scanner and that the po wer of the prin ter has been tur ned on FIRS T . Otherwise, the copy fu nction will not work properly . U sing the Def[...]

M AKING C OP IES 79 A DVANCED O PERATION U SING S PECIAL S ETTINGS 1. Place your document(s) with text FA C E U P in the ADF or FA C E DO WN on t he glass. 2. P ress the Copy button on the control panel to prompt the Copy main screen. 3. If you need to make more than one copy , enter your desired copy count using the numeric keypad on the control p[...]

80 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE S ETTINGS D ESCRIPTION Basic Copy : It e m D e s c r i p t i o n Redu ce / Enlarge Select the scaling percentage by touching the Sw i t c h button. Choices: *100%, 25 %, 50%, 78% (Legal -> Letter), 93% (Fit to P age) , 127% (Letter -> Legal), 200 %, V ariable V ariable means selecting your scal i[...]

M AKING C OP IES 81 Image Edit : It e m D e s c r i p t i o n Erase Bor der Sets the length of bor der you wa nt remo ved from the image. Options: *0 / 0.25 / 0.5 / 0.75 / 1.0 inch or *0 / 6 / 13 / 19 / 25 mm Mar gi n Adjustment The “Margin A djustment” option will mo ve the copy image to the right and/or to the bottom; depending on the “Righ[...]

82 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Advance d Cop y : It e m D e s c r i p t i o n Collate Choose the order y ou want your copies to be placed in “*S ort” (e.g. pages 1,2,3/ 1,2,3 /1,2,3) or “S tack ” (e.g. pages 1,1,1/2,2,2 /3,3,3). Dup le x Choose one of these four types to use when printing duplex. (F irst verify that y our pr[...]

M AKING C OP IES 83 Orientation Sp ecify how y ou want to bind your duplex printing. No t e : This feature is available only if a duplex printer is installed. Choices: *Long Edge to Long Ed ge, Long Edge to S hort Edge, Short Edge to Long Ed ge, Short Edge to S hort Edge Long Edge me an s d o c u m e n ts a re t o b e bo un d o r fl i p p e d on th[...]

84 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Orientation (Cont ’ d) Examples: Advance d Cop y : It e m D e s c r i p t i o n Long Edge: / Short Edge: /[...]

M AKING C OP IES 85 N-U p (P aper Savi ng ) U se this setting to print multiple pages of a document onto a single sheet of paper , and to set th e sequence of the page images on each sheet of paper . Choices: *1-in-1, 2-in-1, 4-in-1 (landscape), 4-in-1 (port rait) 1-in-1 means one page will be printe d on a single sheet of paper . 2-in-1 means two [...]

86 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE S ENDING Y OUR D OCUMENT TO E- MAIL B ASIC O PERATION U sing the Default S etting 1. Place your document(s) with text FA C E U P in the ADF or FA C E DO WN on the flatbed glass. 2. P ress the E-mail button on the control panel. The follo wing E-mail main screen appears. 3. Enter the e-mail address. ■[...]

S ENDING Y OUR D OCUMENT TO E- MAIL 87 A DVANCED O PERATION U sing S pecial Settings 1. Place your document(s) with text FA C E U P in the ADF or FA C E DO WN on t he glass. 2. P ress the E-mail button on the control panel. The follo wing E-mail main screen appears. 3. Enter the e-mail address. ■ T ouch any place on the “T o ” field (the empt[...]

88 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 4. On the Basi c screen, check if the original size, scanning resolution, original doc.: Simplex, or image density meets your re quirement. If not, change the settings to suit your needs. 5. P ress the E-mail Options tab to open the E-mail Options screen. Enter the file name of the scanned document, th[...]

S ENDING Y OUR D OCUMENT TO E- MAIL 89 Or ig in a l Do c. Cho i ce : Si m pl e x, Dup l ex (L o ng ), Du pl ex ( Sho r t ) ■ Simp le x : If your original is a si ngle-sided document, choose Simplex to scan y our documents only on one side. ■ Dup le x( l on g) : If your original is a double-sided document which is bound along the long edge of pa[...]

90 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Repl y T o Enter a “Reply to ” address if you want to specify a reply addr ess that is different from the “F rom ” address. U p to 60 characters can be entered in the field. T o enter the address, you can touch anywhere on the “Reply T o ” field to bring up the soft keyboard to type the add[...]

S ENDING Y OUR D OCUMENT TO E- MAIL 91 Bla c k& Wh it e ■ M ulti-Lev el (Gray) : Choose “ON” if you wish to make grayscale copies or *OFF to make B&W (single-bit) copies. ■ Fil e Form a t : Choose a file format for your scanned image. G rayscale choices include: *P DF , TIFF , JP EG, MTIFF Black&White choices include: *PDF , TIF[...]

92 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE U SING THE S OFT K EYBOARD In the E-mail main screen, the soft ke yboard is used to enter your e-mail address, or message in the text field. T o use the soft keyboar d: 1. Whenever there is a soft keyboard icon shown in a blank field, for example the following Su b j e c t field on the E-mail screen, t[...]

S ENDING Y OUR D OCUMENT TO E- MAIL 93 2. T o enter lower-case lett ers, numbers, or other char acters, press the KB Sw i t c h button to switch between keyboar ds as shown below . 3. T o return to the E-mail main screen, press the Return button . U SING THE A DDRESS B OOK T o select e-ma il addresses: 1. T ouch the Address Book icon on the E-mail [...]

94 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T o select a group addr ess: 1. On the Addr ess Book screen, touch the Gr oup tab to display the following G roup scr een. 2. T ouch a group to select it and then touch OK to return to the E-mail main screen. (Y ou can touch another group to select multiple groups) T o sear ch an e-mail address or a gr[...]

S ENDING Y OUR D OCUMENT TO F ILING S ERVERS 95 S ENDING Y OUR D OCUMENT TO F ILING S ER VERS Before sending your document to a de stination ser ver , you should set up a few folders first to speed up the process. A folder contains a list of parameters such as you r filing prot ocol, directory , file name and other scanning parameters. On how to se[...]

96 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE A DVANCED O PERATION U sing S pecial Settings 1. Place your document(s) with the text FAC E U P in the ADF or FAC E DO WN on the flatbed glass. 2. P ress the F iling button on the control panel. The LC D-screen displays the following F iling main screen. 3. Choose a folder to save y our scanned image. [...]

S ENDING Y OUR D OCUMENT TO F ILING S ERVERS 97 6. T ouch the Scan tab to display the Scan Settings screen. If you want, change the file format and the compr ession. (F or information about the setting, please see the setting descriptions below .) 7. P ress the B&W button to send your docu ment(s) in black and white, or the Color button to send[...]

98 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Bin d M ulti-batch document scanning from the ADF or M ulti-page scanning from the flatbed can be enabled. P ress the Bind button when you want to scan mor e than 50 pages from the ADF or mor e than one page from the flatbed. After scanning the 1st batch or 1st page, a dialog box will pop up asking if [...]

S ENDING Y OUR D OCUMENT TO F ILING S ERVERS 99 A DDING A N EW F OLDER If the folder you want to save the scanned documents to is not in the current F old er list, add a new one by touching the Add New F olde r button. This displays the following Ne w Fo l de r screen. The Ne w Fo l d er Scan Options Color ■ Fil e Form a t : Choose a file format [...]

100 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE screen displays the server and scanni ng parameters that are same as the options in the folder F older T emplate except the F o lder N ame. Refer to the following table to enter the relevant value, and then pr ess the B&W start or Color start button to star t sending your document. No t e : After [...]

S ENDING Y OUR D OCUMENT TO F ILING S ERVERS 101 Ser ver In f or m at i o n : It e m D e s c r i p t i o n Fo l d e r Na m e Enter name of your folder . Ta r g e t U R L Please choose the type of protocol of your filing server in the first field. Choices include: *FTP , HTTP , CIFS, HT TPS Please enter the target URL in the second field. Y ou can e[...]

102 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Ser ver Op t io ns : It e m D e s c r i p t i o n Login N ame Enter t he login na me of the de stination server . Pa s s w o r d Enter the password of the destination server Fil e Na m e The file name of your scanned do cument without a file extension. If you have not entere d a value in the box, the [...]

S ENDING Y OUR D OCUMENT TO F ILING S ERVERS 103 Imag e De nsi ty The image density can be adjusted within a range of 7 levels using the control panel or from the scanner's W eb P age. Choices : 1, 2, 3, *4, 5, 6, 7 (1 means the lightest density while 7 means the darkest density .) Color F ile Fo r m a t ■ Fil e Form a t : Choose a file form[...]

104 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE F AXING Y OUR S CANNED D OCUMENT Imp or ta nt ! Before faxing y our documen t through the scanner , make sur e that y ou hav e installed a telephone line on the scanner . Refer to Chapter 2 on how to connect a telephone line. B ASIC O PERATION U sing the default settings 1. Place your document(s) with[...]

F AXING Y OUR S CANNED D OCUMENT 10 5 No t e : ■ If you make a mistake during the process, press the Sto p button on the control panel to cancel the operation. ■ U p to 20 characters can be entered in the Fa x Nu m b e r field and some characters such as “-” and “P” (a 2-second p ause) are su pported. ■ When entering a phone number fr[...]

106 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE A DVANCED O PERATION U sing S pecial Settings 1. Place your document(s) with the text FAC E U P in the ADF or FAC E DO WN on the flatbed glass. 2. P ress the Fa x button on th e control panel to display the F ax main screen. 3. Enter the fax number with the numeric keypad on the control panel. ■ Or [...]

F AXING Y OUR S CANNED D OCUMENT 107 5. Click the Mo re Se t t in g tab to display the Mo re S e t t i n g scr een. Check if you want to use D elay Send, P olling Reception or the Overseas M ode. (F or more informat ion about the settings, please see the setting descriptions below .) 6. P ress the B&W or the Color button to send your document(s[...]

108 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE C ANCELING A F AX J OB T o cancel a fax during scanning, When the original documents are still scanning, press the St o p button to cancel sending the fax. Imag e De nsi ty The image density can be adjusted within a range of 7 levels using the control panel or from the scanner's W eb P age. Choic[...]

F AXING Y OUR S CANNED D OCUMENT 109 T o cancel a fax duri ng waiting: If you want to cancel a previously set delay ed fax, touch the Can ce l Fax Job tab to display the following Cance l Fax Job screen. T ouch the fax job you want to cancel and then touch the Delete button to cancel the fax job . U SING THE P HONE B OOK T o select a fax p hone num[...]

110 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 2. T o choose a phone number or a group: ■ T ouch a name or a group sho wn in the screen. T ouch another phone number or group to send the fax to multiple people or groups. ■ If the receiving name of the phone number group does not appear on the screen, yo u can find the name by touching the Chara[...]

I NFORMATION M ESSAGES 111 T roubleshooting I NFORMATION M ESSAGES I NFORMATION M ESSAGES D URING S CANNING AND C OPYING M essage Action ADF paper empty P ress the OK button. Reload y our documents into the auto document feeder and try again. ADF cov er open Close the ADF door and pr ess the OK button. Flatb ed cov er op en Close the s canner lid. [...]

112 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE ADF paper jam ADF paper jam. Open the ADF cover and r emove the paper from the ADF . If the code still appears, power cy cle the scanner . If the code still appears, contact your near est dealer . Lock error Scanning unit is locked. 1. T urn off y our scanner . 2. F i nd the lock switch underneath th [...]

I NFORMATION M ESSAGES 113 I NFORMATION M ESSAGES D URING N ETWORKING M essage Action The connection has failed. Please check network settings. Ping the IP address of the scanner fr om another PC in a DOS prompt. F or example, type “Ping 10.1.20.144” in a DOS prompt. If the scanner has no response, then perform the following steps. 1. Check if [...]

114 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE I NFORMATION M ESSAGES D URING E-M AILING M essage Action Sequence error Reboot the machine, and tr y again later . If the error is still there, contact your nearest dealer . Device in ternal fai lure Reboot the machine, and tr y again. If the error is still there, contact your near est dealer . F ail[...]

I NFORMATION M ESSAGES 115 Command error Reboot the machine, and tr y again. If the error is still there, contact your near est dealer . P ara meters or argument error 1. Check if th e Device N ame is valid. The Device Name can be found in M enu>General. 2. Check “F rom ” address. 3. Check “T o ” address. 4. Contact your network administ[...]

116 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE The transaction has failed Contact your network administrator for further help. I NFORMATION M ESSAGES D URING E-M AILING M essage Action I NFORMATION M ESSAGES D URING F ILING M essage Action Can not cr eate a subfolder Make sur e you have privileges to create folders on the server . Device in ternal[...]

I NFORMATION M ESSAGES 117 CIFS (U ser lev el) can not make subdirectory The account does not have access to create subdirectories. CIFS N etwork share name incorr ect Check the folder directory and make sure it follows the UNC, such as ComputerShar edirectory . F ailed to connect CIFS Check if the server supports CIFS(SMB) conne ction. CIFS Co[...]

118 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE HTTP internal serv er error Contact your server administrator for further help. HTTP PUT method not implemented The ser ver does not use th e HT TP PUT method. The scanner can ’ t save the file to this ser ver , contact your system administrator for help . HTTP server unav ailable Contact your serve[...]

I NFORMATION M ESSAGES 119 0201 No D i al T o n e Occurs when “Detect Dial T one ” is enable d and there is no dial tone detected. 0202 1. Y our fax machine receives an invalid fax message from the remote fax machine. Please try again or use another line. 2. The line quality is poor . Please try again or use another line. 3. If the error still [...]

120 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 0226 1. Y o ur fax ma ch ine rec eiv ed an i nval i d fa x me ss ag e fr om the rem ote fa x ma ch in e. Please try again or use another line. 2. The line quality is poor . Please try again or use another line. 3. If the error still occurs, please call your service suppor t. 0229 1. Y o ur fax ma ch i[...]

C LEARING A P APER J AM 121 Maintenance C LEARING A P APER J AM If scanning stops due to a paper jam in the A utomatic Document F eeder , follow the instructions below for r emoving the jammed page. 1. Lift up on the ADF co ver r elease, and car efully open the ADF door . 2. Remo ve the jammed page and th en gently close th e ADF cover . ADF Cover [...]

122 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE If the jammed page is too far in the scanner to be retrieved fr om the ADF , gently pull the page out from under the paper tray: Jammed paper[...]

C LEANING THE S CANNER 123 C LEANING THE S CANNER Regular maintenance of your scanner can help to ensure continual optimal performance. C LEANING THE A UTOMATIC D OCUMENT F EEDER Clean the ADF if documents do not feed easily into the ADF , or if several feed in at the same time. T o clean the ADF: 1. Dampen a soft, lint-free, cloth with some I sopr[...]

124 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 5. Wipe the black part of the ADF snap-in pad. Be careful not to snag the cloth on the housing that keeps the pad in the scanner . 6. Close the ADF unit. Y our machine is no w ready to use. C LEANING THE S CANNER G LASS Scanning items that have ex cessive am ounts of dirt or dust m ay dirty the glass.[...]

C LEANING THE LCD- DISPLAY 125 4. Clean the strip of glass that is to one side of the flatbed glass. 5. Close the document cov er when you are done cleaning the scanner . C LEANING THE LCD- DISPLAY T o clean the display surface, use a so ft lint-free cloth, either dr y or moistened with neutral detergent or ethanol. Do not use any organic solvents,[...]

126 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE R EPLACING THE ADF P AD A SSEMBLY The ADF P ad may wear out and is design ed to be a user-r eplaceable part. P roblems with documents feeding through the ADF is an indication that the pad is wearing out. Y ou should first clean the ADF following the instructions in the previous section “Cleaning the[...]

R EPLACING THE ADF P AD A SSEMBLY 127 3. Pinch both sides of the housing inwar d, to release it fr om the scanner , then remo ve it from the slot. 4. Pinch both sides of the ADF pad inwar d, to r elease it from the scanner , then remo ve it from the slot. T o r eplace the ADF pad assembly: 1. T ake the ADF pad module out of th e box. 2. Pinch both [...]

128 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 3. Place it into the slots in the scanner , then press down until it snaps into place. Be careful not to bend or warp the metal spring. 4. Pinch both sides of the ADF pad housing and insert the pins to the holes in the scanner . 5. P ress do wn the top of the housing until it snaps into place. 6. Clos[...]

R EPLACING THE R OLLER A SSEMBLY 129 R EPLACING THE R OLLER A SSEMBLY The ADF Roller may w ear out and is designed to be a user-replacea ble part. P roblems with documents feeding through the ADF is an indication that the roller may be wearing out. Y ou should first clean the ADF following the instructions in the previous section “Cleaning the Au[...]

130 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 3. Carefully angle the roller out and away from the ADF door . T o r eplace the roller assembly: T o install the ADF roller , please follow these steps. 1. Insert the left end of the roller assembly into the h ole in the ADF door . 2. Angle the rolle r into the sc anner . 3. Align the tab on the green[...]

R EPLACING THE R OLLER A SSEMBLY 131 4. P ress do wn on the lock flange to lock the roller into the scanner . 5. Close the ADF front cov er . Lock Slot Green Lock[...]

132 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Appendix D EFINING THE S HORTCUT B UTTONS The scanner’ s S hortcut provides you an effective way to make co pies, or distribute your documents, in three simple touches on the LCD-display or the control panel. The thr ee-step operation saves y ou a considerable amount of time in typing or choosing yo[...]

D EFINING THE S HORTCUT B UTTONS 133 T o define a shortcut: 1. S tart your browser , Microsoft I. E. 5.0 or higher , or N etscape Communicator 6.0 or higher , or Mozilla F irefox. 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83 The scanner’ s embedded web page opens. 3. Click Sh o r tc u t and you will be[...]

134 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 5. F or the first shortcut button you want to set, click the drop down arro w under the Mo d e : column and select an opt ion from the list. In the example belo w , E-Mail has been chosen for shortcut button #1. 6. Click the “#1” button to display the following Shortcut #1 Settings screen. (N ot e[...]

D EFINING THE S HORTCUT B UTTONS 135 10. T ype a subject title, in the Sub j e c t field, and select the other most commonly used settings for the type of documents you scan and send via email. The following list of fields have settings that should be adjusted to meet the document requir ements: Original D oc. , Res o lu t io n , Pa p e r Siz e , I[...]

136 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 12. When you are done making changes, clic k Up d a t e to send the changes to the scanner , or Canc el to leave the scr een without saving the shortcut button changes. No t e : ■ U p to six shortcut buttons can be assigned . ■ Except for entering the button name and its memo, other shortcut setti[...]

U SING THE S HORTCUT B UTTONS 137 U SING THE S HORTCUT B UTTONS T o use a shortcut button: 1. Set your default wor king mode to be Shortcut by pr essing the Men u button on the control panel, and then choose Management>Device Management>Default M o de>Shortcut in succession on the LCD- screen touch panel. P ress OK to save the change. Or y[...]

138 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 3. P ress the Shortcut button you want to use. The LCD-screen will show the memo of your selected S hortcut butt on. 4. P ress the B&W or Color button on the control panel to copy or send your documents in black and white or in color . No t e : If the Scan O ptions tab, for the selected shortcut b[...]

M ANAGING THE A DDRESS B OOK 139 M ANAGING THE A DDRESS B OOK The scanner ’ s J ava-Manager is a convenient and effective browser-based tool to manage the address book for the scanner remotely . Since only the administrator can manage the addr ess book, it is highly recommended that the administrator read this chapter before managing the scanner [...]

140 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 3. Click Addr ess Book Manager and you will be prompted to enter a password. 4. There is no default passwor d set when the scanner is shipped from the manufacturer . If a password has not be defined by a system administrator , simply click on Login to access the A ddress Book Manager configuration scr[...]

M ANAGING THE A DDRESS B OOK 141 6. Enter a name, e-mail address, and description, and then cl ick Add to temporarily save the latest data or Canc el to return to the Address Book Manager scr een without adding the e-mail address to the Addr ess Book. 7. Click Up d a t e to send the changes to the scanner , or Exit to leave without saving the addre[...]

142 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE M ODIFYING AN E- MAIL A DDRESS T o modify an e-mail addr ess: 1. S tart your browser , Microsoft I. E. 5.0 or higher , or N etscape Communicator 6.0 or higher , or Mozilla F irefox. 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83. The scanner’ s embedded web[...]

M ANAGING THE A DDRESS B OOK 143 4. There is no default passwor d set when the scanner is shipped from the manufacturer . If a password has not be defined by a system administrator , simply click on Login to access the A ddress Book Manager configuration screen. 5. Select the address you want to modify and then click Mod i f y . 6. The Mo d i f y a[...]

144 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 9. Click Up d a t e to send the changes to the scanner , or Exit to leave without saving the changes.[...]

M ANAGING THE A DDRESS B OOK 145 D ELETING AN E- MAIL A DDRESS T o delete an e-mail addr ess: 1. S tart your browser , Microsoft I. E. 5.0 or higher , or N etscape Communicator 6.0 or higher , or Mozilla F irefox. 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83. The scanner’ s embedded web page opens. 3. [...]

146 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 4. There is no default passwor d set when the scanner is shipped from the manufacturer . If a password has not be defined by a system administrator , simply click on Login to access the A ddress Book Manager configuration screen.[...]

M ANAGING THE A DDRESS B OOK 147 5. Select the address you want to delete then click on the Delete bu tton. A Confirmation dialog box opens for you to confirm your choice. Click OK to delete the e-mail address and close the dialogue, or Can ce l to exit without deleting the e-mail address. 6. Click Up d a t e to send the changes to the scanner , or[...]

148 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T o add a new gr oup: 1. S tart your browser , Microsoft I. E. 5.0 or higher , or N etscape Communicator 6.0 or higher , or Mozilla F irefox. 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83. The scanner’ s embedded web page opens. 3. Click Addr ess Book Mana[...]

M ANAGING THE A DDRESS B OOK 149 4. There is no default passwor d set when the scanner is shipped from the manufacturer . If a password has not be defined by a system administrator , simply click on Login to access the A ddress Book Manager configuration screen. 5. Click the Gr o u p link and then click the Ne w link to display the Add a Ne w Gr o [...]

150 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 7. Select an e-mail address on the right side and then click <- to add a member to the group. 8. Click Add to temporarily save the changes, or Can ce l to return to the Addr ess Book Manager screen without adding a new group .[...]

M ANAGING THE A DDRESS B OOK 151 9. Click Up d a t e to send the changes to the scanner , or Exit to leave without saving any changes.[...]

152 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE M ODIFYING A G ROUP T o modify a group: 1. In the A ddress Book Manager scr een, click the Gr o u p link, and then click the Mo d i f y link to open the Mod i f y a Gr o u p Set dialog box. Or you can double-click the group to open the M odify a Gr oup Set dialog box. 2. Select the group member , on t[...]

M ANAGING THE A DDRESS B OOK 153 3. Click Up d a t e to save the changes, or Ca nc el to return to the Addr ess Book Manager scr een without modifying the group. 4. Click Up d a t e to send the changes to the scanner , or Exit to leave the screen without saving any changes.[...]

154 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE D ELETING G ROU PS T o delete a group: 1. In the Address Book Manager scr een, click the Gro u p link and select the group you want to delete.[...]

M ANAGING F AX P HONE B OOK 155 2. Click Del ete to remo ve the group . A Confirmation dialog box opens to confirm your selection. Click OK to delete or Canc el to close the dialogue without deleting the group . 3. Click Up d a t e to send the changes to the scanner , or Exit to leave the screen without saving any changes. M ANAGING F AX P HONE B O[...]

156 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE T o deter mine the scanner ’ s IP a ddress: 1. P ress the Me n u button on the scanner . 2. T ouch the N etwork Se ttings button on the LC D screen. 3. W rit e down the number in the IP Addr ess field. A DDING A N EW F AX N UMBER T o add a new fax number: 1. S tart your browser , Microsoft I. E. 5.0[...]

M ANAGING F AX P HONE B OOK 157 4. In the Ph on e B o ok Ma na ge r screen, create the phone book by entering the names and phone numbers as illustrated below . 5. Click Up d a t e when you are finished enter names and phone numbers, or Exit to leave the screen without saving your changes. D ELETING OR M ODIFYING P HONE N UMBERS T o delete or modif[...]

158 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE A DDING A N EW F AX G ROUP Please note up to 50 phone numbers can be included in a fax group and up to 20 groups can be created in the Phone Book. T o add a new gr oup: 1. In the Ph on e B o ok screen, click Phone G roup at the u pper rig ht corner to display the following Phon e Grou p L is t screen.[...]

M ANAGING F AX P HONE B OOK 159 3. Enter the name of the group, and select group members on the right sie of the screen, then add them to the group by clicking the <- button. 4. Click Add to save your settings and return to the Phone Grou p L is t screen. M ODIFYING A P HONE G ROUP T o modify a phone group: 1. In the Ph on e Grou p L i st screen[...]

160 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE A CCOUNT M ANAGEMENT This chapter is specifically targeted to the persons who are responsible for the administration of the scanner . If you are the administrator of this scanner , please read this chapter before using the scanner . This chapter describes how to set up and manage ser vers and user acc[...]

A CCOUNT M ANAGEMENT 161 S ETTING UP A CCOUNT M ANAGEMENT U SING THE S CANNER ’ S W EB P AGE 1. S tart your browser , Microsoft I. E. 5.0 or higher , or N etscape Communicator 6.0 or higher , or Mozilla F irefox. 2. T ype the IP address of the scanner in th e URL field. F or example, http://10.1.30.83. The scanner’ s embedded web page opens. 3.[...]

162 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 4. There is no default passwor d set when the scanner is shipped from the manufacturer . If a password has not be defined by a system administrator , simply click on Login to access the A ddress Book Manager configuration screen. 5. In the B asic Settings tab, select y our security type and then enter[...]

A CCOUNT M ANAGEMENT 163 6. Once you have chosen either Local, SMTP server , LDAP ser ver , or HTTP ser ver as your security type. Y ou need t o set each local user’ s login name and pas sword. T o create a new account, click the Ac cou nt List link to open the Account List dialog box. 7. Click the N ew Account button to open the New Account dial[...]

164 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE 9. Define the user’ s privileges for using the scanner . ■ Fu nc t i o n —Click to select the name of the function the user is allowed to access. F or example, the administrator allows the user , Bess, to perform the Copy , E-mail, and F iling functions, but does not allow her to use the F ax fu[...]

A CCOUNT M ANAGEMENT 165 need to give a new name and password for the new user without chan ging any other settings. Click Up d a t e to save the settings or Canc el to return to the Account M anagement screen without saving any changes. E DIT : If you want to edit a curr ent local user , choose the accou nt from the account list and then click the[...]

166 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Specifications General Specifications : I tem S pecification Regul ato r y Mode l Visioneer N etScan 4000 Ty p e A4 F latbed with 3-pass Duplex ADF Me m o r y S i z e System: 128 Mbyte s, Image processing:64 Mbytes Scanner Asic: 64 Mbytes Flash Memor y Size 9.5 Mbytes Light Source Cold Cathode Fl uore[...]

A CCOUNT M ANAGEMENT 167 P ower S upply DESK-T OP , IEC 320 -C6, 3P , 100-240V ac, 24Vdc, 3.2A, 76.8W , HEG75 -S240320-7L, H iTR ON CLASS I, Efficiency Level:V , L=1980mm, DC JA CK, 0~40°C, R oHS Po w e r C o r d US—3P , 7A/125V , L=1800 mm, 3C*18A W G, Black, PH8B2EDJF 0A-05B, RoHS EUR(CEE)—2P+G., BASE, 16A/250V , L= 1800mm, 3C*0.75mm 2 , B l[...]

168 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Flatbed S pecifications : I tem S pecification Dimensions (WxDxH) 18.75 x 19.10 x 3.62 inche s (47 5x 485 x 92 mm) We i g h t 13.07 lbs (5.93 kgs) Maximum Scanning Area (Flatbed) 8.5” x 11.7” (215.9 x 297.2 mm) Lamp Life M ore than 10,000 hours Maximum Document Thickness 0.51 inches (13 mm) A uto [...]

A CCOUNT M ANAGEMENT 169 P rinter Langu age PCL5c. PCL5e M ulti-Copy S peed S peed mode 32 CPM(type B) (copies per minute) M ultiple Copies (Copy count) Up to 9 9 Copy P rint Resolution 600 x 600 dpi Orig inal S ize ADF Scans—U.S. Legal size 8.5”x14” Flatbed Scans—Maximum 8.5”x11.7” Copy Siz e Up t o L e g a l Density Control 1~7 levels[...]

170 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE N etwork S pecifications : I tem S pecification Configuration R equir ement 1. IP address 2. S ubnet mask 3. Gateway 4. SMTP server/POP3 server 5. FTP ser ver 6. W eb server E-mail S pecifications : I tem S pecification P rotocol SMTP , MIME, Mail Sev er Authentication SMTP-AUTH, POP3 Fi l e f o rma t[...]

A CCOUNT M ANAGEMENT 171 M ultiple R ecipients allow ed Ye s Su p p or te d M a il S e r ver Lotus Mail S er ver 5.0 MS Ex change Server 2000/20 03 Red Ha t 7 . 0 Se n dMa il MAC M ail Server in OS 9.04 Su p p or te d L D A P Se r ver Windo ws 2003 Activ e Dir ector y with SFU(S er vice for U nix) Windo ws Server 2000 + MS Exchange 5.5 Lotus N otes[...]

172 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE Mo n i t o r Spe a k er Ye s Bus y T one De te ct io n Ye s Redia l Automatic / Manual Immediate T ransmission N/A M emor y T ransmission Ye s F ax S pecifications : I tem S pecification F iling Specifications : I tem S pecification P rotocol FTP , HTTP , HT TPS, CIFS Fi l e f o rma t B/W (single bit)[...]

A CCOUNT M ANAGEMENT 173 NetScan 4000 Spare Parts List Please use the following part names and numbers when ordering replacements for your scanner . Pa r t N a m e Pa r t N u m b e r P ower S upply 37-0086-00 0 P ower Cord (N or th America) 35-0223-000 P ower Cord ( Europ e) 35-0104-000 P ower Cord (U nited Kingdom) 35-0105-000[...]

174 V ISIONEER N ETSCAN 4000 U SER ’ S G UIDE USB Ca ble 35-0118 -000 T elephone Cor d 35-0224-000 Roller Assembly 57-0128-000 ADF P ad Module 57-0129-0 00 Pa r t N a m e Pa r t N u m b e r[...]

I NDEX 175 INDEX A Account Management 160 Add Phone # 43 Address Book 86, 87, 93, 139 Address Book Manager 142, 145, 148, 150 ADF cover opens 111 ADF paper empty 111 ADF paper jam 112 Administrator E-Mail Address 46 Administrator Profile 46 Administrator Settings 23, 24 Authentication Method 28 Authentication Type 48 Automatic Document Feeder (ADF)[...]

I NDEX 176 Error_Flatbed Home Position 111 Error_Pick Up Roller 111 Ethernet 16 Extra Fine 41 F Fax 74 Managing Phon e Groups 15 8, 159 Fax Header 72 Fax Number 105 Fax Phone Book 155 Fax Quality 41 Fax Settings 42, 71, 7 3 Faxing 3, 6 Defaults 41 Important Information 104 Faxing Mess ages and Errors 1 18 File Format 37, 40, 62, 90, 91, 99, 103 Fil[...]

I NDEX 177 Minimum Configuration Requirements 13 Model 27 Modify Fold er 68 Multi-Level (Gray) 37, 40 , 62, 91 N Network Management Tool 19, 24 Network Messages and Er rors 113 Network Parameters 8 Network Settings 21, 28 New Folder 65 Numeric keypad 7 N-Up (Paper Saving) 85 O Orientation 33, 34, 83 Original Doc. 89, 97, 107 Original Size 3 6, 88, [...]

I NDEX 178 Status LED 8 Stop key 7 Subfolder 63 Subject 36 Subnet Mask 28 System Firmware V ersion 27 T Target URL 38 , 61, 101 Port # 39 TCP/IP 13, 19 Telephone jack 5 Text 90 Time Zone 27 Transmission Report 44 U Unit 31, 81 USB cable 17 USB port 5 User Tools 22[...]

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