Xerox 5230 manuale d’uso

User Guide ME3612E4-1 User Guide X E3021EN0-1[...]

© 2007 by Fuji Xer ox Co., Lt d. All rights reserved . Copyri ght protecti on claim ed incl udes all for ms and m atters of co pyright ed materi al and informa tion now al lowed by statutory o r judicia l law or her einafter gr anted, inc luding witho ut limitat ions, mate rial gener ated from th e software programs wh ich are d isplayed on the sc[...]

3 T able of Content s 1 Befor e Using the Ma chine ....... .... ....... .... ....... ...... ..... ...... ....... .... ....... .... . 9 Xerox We lcome Cent er ....... .... ....... .... ....... ....... .... ....... .... ....... ...... ..... ...... . 9 Serial Numb er . ....... ..... ...... ..... ...... ....... .... ....... ...... ..... ....... .... ..[...]

4 All Countr ies, North Americ a - USA/ Canada ......... ........ ..... ....... ........ 28 European Union.. ....... ........... ........ ......... ....... ......... ......... .......... ....... .. 28 Other Countri es .... .... ..... ....... ...... ..... ...... ..... ...... ..... ...... ..... ...... ..... ...... 29 2 Product Over view...... ..... .[...]

5 Inve rt Ima ge .. ....... ....... .... ....... ...... ..... ...... ..... ...... ....... .... ....... ....... .... ... 62 Orig inal Ori enta tion .. ..... ...... ..... ...... ....... .... ....... .... ....... ....... .... ....... .... . 62 Outpu t Forma t ..... ..... ....... ...... ..... ...... ..... ...... ....... .... ....... ....... .... ......[...]

6 Lay out A djustm ent - Fax /Inte rnet F ax/S erver Fax ...... ...... ....... .... ....... ... 99 Orig inal Size ... ....... ....... .... ....... .... ....... ...... ..... ...... ..... ....... ...... ..... ...... . 99 Book Faxin g.. ....... .... ....... ....... .... ....... .... ....... ...... ..... ...... ..... ...... ....... . 100 Redu ce/En lar[...]

7 Trans fer P roto col ... ..... ...... ..... ...... ....... .... ....... .... ....... ....... .... ....... .... . 1 28 Addre ss B ook . ....... ....... .... ....... ...... ..... ...... ..... ...... ....... ..... ...... ....... ... 12 9 Brows e .... ...... ..... ...... ....... .... ....... ....... .... ....... .... ....... ...... ..... ...... .....[...]

8 9 Cent reW are Inte rnet S ervi ces ... ...... ..... ...... ..... ...... ....... ..... ...... ..... ..... 15 9 Acc essin g Centr eWare In terne t Servic es ... ....... .... ....... ....... .... ....... ..... 1 59 User Inte rface .. ....... .... ....... ...... ..... ...... ..... ...... ....... .... ....... ....... .... ....... ... 16 0 Ser vices .[...]

9 1 Before Using the Machine Welcome to the Xerox family of Work Centre produc ts. This User Guide pro vides de tail ed informat ion and procedures f or usi ng the integral features of the machine. Xerox Welcome Center If you nee d assis tance duri ng or a fter pro duct i nstallat ion, visit the Xerox website f or online solut ions and support. htt[...]

1 Befor e Using the Mach ine 10 Languag e Displayed on t he T ouch Screen The language displayed on the t ouch screen can be changed in the fol lowing two ways: • To change the language for tempor ary use, press the <Langu age> button on the control panel , then select the req uired langu age. NOTE: The langua ge retu rns to the d efault l [...]

Conventi ons 11 T ext in [Square Brac ket s] Indicates the names of the screens, ta bs, buttons, feat ures, and option cat egories . Square brackets are also u sed when referring to fil e and folder names on a PC. For example: • Select [Origi nal Type] on the [Image Quali ty] screen. • Select [Save ]. T ext in <Angle Bracke t s > Indicate[...]

1 Befor e Using the Mach ine 12 Related Informa tion Sources The foll owing sou rces of i nformation are av ailable for t he machine : User Guide This guide is int ended for general user s and describes how to use the features of the machine, such as copy, scan, and fax. System Administrati on Guide This guide is int ended for the System Adminis tr[...]

Safety Note s 13 W ARNING: Unauthorized alterati ons, which may include the addition of new functions or connection of exter nal devi ces, may im pact the pr oduct certifica tion. Pleas e contact your Xerox r epresentat ive fo r more i nformation. This product and re commended suppli es have b een tested and found to comply with strict safety requi[...]

1 Befor e Using the Mach ine 14 Maintenance The operator 's pr oduct mainte nance proc edures are d escribed in t he customer documentation supplied with thi s produc t. Do not carry out any ot her mainten ance procedures not descr ibed in the documentat ion. Cleaning Y our Product W ARNING: Do not use aerosol cleaners. Aerosol cleaners can be[...]

Safety Note s 15 – In a hot, humid, dusty or poor ly ventilated envi ronment – In direct sunlight – Near ovens or humi difiers • Always lo ck th e wheels of this product after instal lation. Opera tional Safety Infor matio n • To avoid the ris k of electric shock and a f ire a ccident, switch off and un plug t he product promptl y in the [...]

1 Befor e Using the Mach ine 16 Laser Safety Informati on CAUTION: Use of controls , adjustments, o r performance of procedures other t han those specified i n thi s guide may result in ha zardous light exposure. This equipmen t complies with int ernational safety st andards and is classi fied as a Class 1 Laser Product. With specific ref erence to[...]

Regulat ory Information 17 Radio Frequency Emissions (Class A digital device) European Union W ARNING: In order to allow this equipment to operate in close proximity to Industrial , Scientifi c and Medical (ISM) equipment, the ext ernal radiatio n from ISM equipment may ha ve to be limited or specia l mitigat ion measures taken. Changes or modifica[...]

1 Before Using the Machine 18 For F AX Function USA FAX Send Header Requirements: The telephone Consumer Protection Act of 1991 makes it u nlawful for any person to use a computer or other electronic d evice , including a Fax machine, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page [...]

Regulatory Information 19 causing harm to the telephone network, t he Telephone Company may request that you disconnect the equipment until the p roblem is resolved. Repairs to the machine should be made only by a Xerox representat ive or an authorized Xerox service agency. This applie s at any time durin g or after the service warranty period. If [...]

1 Before Using the Machine 20 The product may be configured to be compatible with other country networks. Please contact your Xerox re presentative if it needs to be recon nected to another country's network. NOTE: Although this product ca n use either loop disconnect (pulse) or DTMF (tone) signaling it is recommended th at it is set to use DT[...]

About L icense 21 About Licen se RSA B SAF E This product i ncludes RSA BSAFE ® Cryptographi c softwar e from RSA Security In c. Heim dal Copyright (c ) 2000 Kungliga Tekniska Högskolan (Royal Institute of Technolo gy, Stockholm, Swe den). All rights re served. Redistri bution and use in source and bin ary forms, with or without modificatio n, ar[...]

1 Befor e Using the Mach ine 22 Libcurl COPYRIGHT AND PERMISSION N OTICE Copyright (c) 1996 - 2006, Daniel Stenberg, < daniel@haxx. se>. All r ights res erved. Permis sion to use, copy, modify, and distribut e this so ftware fo r any purpose with or without fe e is hereby gr anted, provi ded that the above copyright notice and this permi ssio[...]

About L icense 23 AND ON ANY THEO RY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (I NCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBIL ITY OF SUCH DAMAGE. The views and conclusions cont ained in the softwar e and documentation are t hose of the authors and shoul d n[...]

1 Befor e Using the Mach ine 24 Portions Copyri ght 1999-2005 Howard Y.H. Chu. Portions Copyri ght 1999-2005 Symas Corporation. Portions Copyright 1998-2003 Hallvar d B. Furuseth. All r ights res erved. Redistri bution and use in source and binar y forms, wit h or without mod- ifica tion, are permitt ed provided that thi s notice is preser ved. The[...]

About L icense 25 SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEM- PLARY, OR CONSEQUENTIAL DAMAGES (INCLUDIN G, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERV- ICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTER- RUPTION) HOWE[...]

1 Befor e Using the Mach ine 26 Illegal C opies USA Congress, by statute, has f orbidde n the repr oduction of the following subjects under certain circumst ances. Penal ties of fine or imp risonment may be imposed on those guilty of maki ng such reproducti ons. 1. Obligations or Securi ties of the Uni ted State s Government , such as: Certifi cate[...]

Illegal Copie s 27 Exception: United St ates mili tary discharge certifi cates may be photogra phed. 10. Badges, Identif ication Car ds, Pas ses, or I nsigni a carrie d by mil itary personnel , or by members of the various Feder al Depart ments, s uch as FBI, Treasury, etc. (unless phot ograph is ordered by the head of such department or bureau.) R[...]

1 Befor e Using the Mach ine 28 This list is not inclusive and no liab ility i s assumed for either it s completeness or accuracy . In case of dou bt, c ontact your legal counsel. Product Recy cling and Dispo sal Battery Recycling and Di sposal Dispose of all bat teries in accordance wi th local legislation. For recovery of sc arce resources, Xerox[...]

Product Recycl ing and Di sposal 29 WEEE Pr ofessional/Bus iness Application of t his symbol on your equip ment is confirmation that you must dispose of this equi pment in complian ce with agreed nationa l procedures. In accor dance wit h European legisla tion, end of lif e electrical and el ectronic equipment sub ject to disposal must be managed w[...]

1 Befor e Using the Mach ine 30[...]

31 2 Product Overview This machine is not simpl y a conventional copi er, but a digi tal device capab le of copying, f axing, pr inting an d scanning, depending on the configurat ion. The screens shown in thi s manual are from a full y configured machi ne to cover all the features. The conten t of th e screens may var y slight ly depen ding on the [...]

2 Produ ct Overv iew 32 Machine Com ponent s The foll owing diagr ams show t he standard and opti onal co mponents of t he machi ne. 8 9 10 11 5 1 2 3 4 6 7 Fro nt V iew No. Component Function 1 Duple x automati c documen t feeder Autom aticall y feeds m ultipl e-page docu ments into the mach ine. 2 Control panel Consists o f operati on buttons, LE[...]

Mach ine Compo nents 33 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 1 No. Component Function 1 T ray attachm ent (Office Fi nisher LX) Use this atta chment whe n unstapled A 4 LEF , 8.5 x 1 1” LE F , or B5 LE F paper is ou tput to the O ffice Finish er LX tray . NOTE: For information o n how to use the tray attachmen t, refer to Attaching the T[...]

2 Produ ct Overv iew 34 9 S t aple cartr idge (Office Fi nishe r LX) Contains s taples. 10 Front cove r (Office Fi nishe r LX) Open th is cov er when c learing paper jams or loading staples. 1 1 Office Fini sher LX (optiona l) S taples or punc hes cop ies or pr ints. 12 Docu ment feeder glass Scans documen ts. 13 T op transpor t cover (Office Fi ni[...]

Mach ine Compo nents 35 3 Top co ver (Integr ated Off ice Finishe r) Open thi s cover wh en clear ing pape r jams. 4 Front cover (Integr ated Off ice Finishe r) Open thi s cover wh en loa ding stap les or cl earing s taple jam s. 5 St apl e car tr idg e (Integr ated Off ice Finishe r) Contains staples . 6S t a n d (Optiona l) Holds the main uni t. [...]

2 Produ ct Overv iew 36 Contro l Pane l The following diagram shows the names and functions of the buttons on the control panel. 4 7 10 11 12 13 17 8 9 6 16 15 14 5 3 2 1 No. Button Function 1 Brightness d ial Use thi s dial to adj ust the cont rast of the to uch screen. 2 T ouch panel displ ay Displa ys mes sages an d screen bu ttons for the va ri[...]

Mach ine Se rvic es 37 Machine Services The machine provides various ser vices tha t can be accessed by pressing the <All Services> button on the cont rol panel. The fol lowing descripti on outlines the services available on the machi ne. NOTE: In this manual, a screen that is displayed by press ing the <All Servic es> button is refer r[...]

2 Produ ct Overv iew 38 Inter net Fax Allows you to send and rece ive faxes ove r the Internet or intranet. Internet Fax prov ides reduced cost of tran smissions compared to the use of a conventio nal phone line. After scanning documents, y ou can s end scanned data by e-mail, and can als o recei ve scanned da ta in an e-mail attachment sent f rom [...]

Power On/Off 39 Stored Programming Allows you to store frequently- used settings as a program and recal l them with just one button. Thi s servi ce is not availabl e on the Al l Servi ces scr een by d efault, but can be displa yed by the System Administrat or. For instr uctions on how to displ ay the service on the All Servi ces screen, refer to th[...]

2 Produ ct Overv iew 40 Ground Fault Interrup ter (GFI) If a fault is detected in the power suppl y to the machine, a Ground Fault Int errupter (GFI) device on the machine automat ically cut s all electrical power. If power is interrup ted, locate the RESET butto n on the back of the machine. If the GFI has been triggere d, the RESET button will be[...]

Modes 41 <Energy Saver> light is on. The Sleep Mode is cancelled when the < Energy Saver> button is pressed, or a fax or print job is received by the machine. The fac tory default setting of 10 mi nutes is cust omer changeable wi thin t he range of 2 t o 60 minutes, and must be longer than the Low Power Mode time value. The time specifi[...]

2 Produ ct Overv iew 42 Job St atus Use this button to chec k the progress of a job, or displ ay the log and detailed informati on of comple ted jobs. The l atest job i s displayed at the top of the l ist. Use t his button to als o check, delete, or print stored document s or documents in the machi ne’s mailboxes. For more info rmation, r efer to[...]

Recyc led Pape r 43 2. Att ach the tray att ac hment to the tray , as shown in the illus tration. Recycled Paper The use of recyc led paper i n the machine ben efits the environment wi th no degrad ation in performance. Xerox recommends recycled paper with 20% post consumer content which can be obtained both thr ough Xerox and other offi ce supplie[...]

2 Produ ct Overv iew 44[...]

45 3 Copy This chapter conta ins inform ation on the copy screens and the features avail able. NOTE: Some of the f eatures descr ibed i n this chapt er are optional, and may not apply to your machine configurat ion. Copyi ng Pro cedur e This section descr ibes the basic copy pro cedure. Follow the steps below. 1. Load the Documents – page 45 2. S[...]

3 Copy 46 Document Feeder The following explains how to load docume nts using the document feeder. The maximum capacity of the document feeder is shown below: Documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches ) for the width and 210 to 432 mm (4.5 to 17 inches) for the le ngth, and the stan dard sizes of 5.5 x 8.5” SEF/LEF to 7.2[...]

Copying Proce dure 47 Document Glass The following explai ns how to load a document using the document glass. The document glass i s used for a single- page or bound document up to 297 mm (11.7 inches) for the width and up to 432 mm (17 inches) for t he length. NOTE: Before you place a document on the document glass, make sur e that the touch scree[...]

3 Copy 48 2. Select [Copy] on the All Services sc reen. NOTE: If the Authent ication and Accounting feat ure is enabled, you may be required to enter your user I D and passcode (if they are set up). If you need assist ance, cont act the System Admin istrator . 3. Set the required feat ures on each t ab. If [More] is selected, sel ect [Save] to conf[...]

Copy 49 5. Check the St atus of the Copy Job 1. Press the <Job S tatus > button on the c ontrol pa nel to di splay the [Act ive Jobs] t ab. The queued copy job is display ed. If the job is not displ ayed, it may have already been processed. For more informati on, refer to the Job Stat us chapter in the Syst em Administrati on Guide. St opping[...]

3 Copy 50 Reduce/Enlarge This feature allows y ou to reduce o r enlarge co pies by a specif ied rati o within t he range of 25-400%. 1. Select the [Reduce/ Enlarge] feature on the [ Copy] sc reen. More Displays t he [Reduce/ Enlarge] scr een. For more info rmation, r efer to [Reduce/Enlar ge] Screen on page 50 . [Reduce/E nlarge] Sc reen Provides a[...]

Copy 51 • Width:50%, Length: 100% - Sets the reduction/ enlarge ment ratio of the width to 50% and that of the len gth to 100%. NOTE: The above options are di splayed when the p aper size seri es is set to [A/B Series]. When [Inc h Serie s] or ot her p aper size s eries is se lected, t he opti ons displa yed will be dif ferent . For informati on [...]

3 Copy 52 [T ray 5 (Byp ass)] Sc reen You can temporarily use the bypass tr ay to load paper th at is unavailabl e from Trays 1-4. Up to a 10 mm (0.4 inch) stack of paper ( approximately 95 sheets of 80 g/m 2 paper) can be loaded in the bypass tray. Paper Size • Auto Size Det ect - Detects t he paper size automati cally . • Standard Size - Disp[...]

Copy 53 [2 Sided Copying] Screen Allows you to select the 2 sided c opying opti ons, document feed direct ion, and original orientati on. NOTE: When using the document glass for [1 J 2 Sided] or [2 J 2 Sided], t he machine will d isplay a message when it is ready to s can the next document. 1 J 1 Sided Makes single- sided copies fr om single-sided [...]

3 Copy 54 1. Select a preset button or [ More] for the [ Copy Output] featur e on the [Copy] screen. NOTE: The scree n shown on the right is displ ayed when the Of fice Finisher LX is inst alled. I f t he Integrate d Of fic e Finisher is inst alled, o r if a finisher is not inst alled, t he displ ay will be dif ferent. Collated Delivers the sp ecif[...]

Copy 55 Paper Supply Displays the [Paper Supply] screen. Select a pa per tray for your copy job. Staple Allows you to specify the staple position. • No Staple - Disables the feature. • 1 Staple - Attaches one staple to the top left corner of the output. • 2 Staples (Left) - Attaches two staples along the left edge of the output. • 2 Staples[...]

3 Copy 56 • With Separators - Delivers the copies in stacks, based on the number of copies required for each document, with a separator between each stack. Select the [Paper Supply] button to specify the paper tray con taining the separator paper. Stapling is not available when [With Separators] is sele cted. Output Destination Displays the [Outp[...]

Image Quali ty 57 Light Text Select thi s option to co py documents that contain f aint text, s uch as t hat writ ten i n pencil. Text on See-Through Paper Select this option t o copy documents that use see- through paper. NOTE: [T e xt on See-Through Paper ] is availa ble only when [ System Settings ] > [Copy Service Settings] > [Copy Contro[...]

3 Copy 58 Layout A djustment This secti on describes the lay out adjus tment featur es for c opying. For more info rmation on the features avai lable, ref er to the followi ng: Book Copying – page 58 2 Sided Book Copying – page 59 Original Si ze – p age 59 Edge Erase – page 60 Image Shif t – page 60 Image Rotat ion – page 61 Invert I ma[...]

Layo ut Adjustm ent 59 Binding Edge Era se Erases pri nting of the cent er bindi ng area of the bo ok that tends to be shadowed due to the fol d in the pages. Use the scr oll butt ons to spec ify the ar ea to be erased f rom the center of an open book within the ra nge of 0-50 mm (0.0-2. 0 inches) in 1 mm (0.04 inch) increments. 2 Sided Book Cop yi[...]

3 Copy 60 Manual Size Input Allows you to select the input size from the 11 preset standard sizes in portrait or landscape orientations, or select a custom si ze within the ran ges of 15-297 mm (0.6- 11.7 inches) for length and 15-432 mm (0.6-17.0 inches) for width. The pre sets are set up by the System Administrator. Mixed Sized Originals Allows y[...]

Layout Adjustment 61 1. Select [Image Shif t] on the [Layout Adjustment] screen. 2. Select the required option. 3. Select [Save]. No Shift Disables the feature. Auto Center Automatically places the image in the center of the copy paper. Margin Shift Moves the image by specified amounts on the copy paper in the Up/Down and Left/ Right directions. Yo[...]

3 Copy 62 Invert Ima ge This feature a llows you to mirror t he image, and to make negativ es of the image on the copy output . 1. Select [Inver t Image] on the [Layout Adjustment ] screen. 2. Select the requir ed options . 3. Select [Save]. Mirr or Im age Allows you to creat e a mirror image of the document. • Normal Image - Select thi s option [...]

Output For mat 63 Output Form at This section describe s features tha t enhance the ap pearance of a c opy job. For more informati on on t he features availabl e, re fer to the fol lowing : Booklet Creat ion – pa ge 63 Covers – page 65 T ransp arency Options – page 66 Page Layout – page 67 Poster – p age 68 Annotati ons – p age 68 W ate[...]

3 Copy 64 Copy Booklet Allows you to cop y bookle t sheet s by maint aining the order of t he images. Th e [Fol d and Staple] option binds the copies to create the same typ e of booklet as the orig inal one. Binding Shift Displays the [Boo klet Creat ion - Binding Shif t] screen. For more i nformati on, refer to [Bookle t Creation - Binding Shif t][...]

Output For mat 65 Covers • Blank Covers - Adds a blank cover to th e booklet. • Front Cover - 2 Sided - Copies the fir st and last pages of the document onto the cover stock. Add blank sheets to t he set of documents if you want the inside front and back cover s to remain b lank. Paper Supply Displays the [Bookl et Creation - Cover s - Paper Su[...]

3 Copy 66 1. Select [Cove rs] on the [O utput Format] screen. 2. Select the requir ed options . 3. Select [Save]. No Covers Disables the featur e. Front Cover Only Inserts a front cover page before the fir st page of the document. A different paper type than the main body pages can be used. Front & Back Covers Inserts cover pages before the fir[...]

Output For mat 67 Blank Separators & Handouts Copies one set of transparenci es with blank page sep arators, and the requi red number of sets o f paper copies f or handout s. Transparency Set & Handouts Copies one set of transpar encies with no page separat ors, and the required number of sets of paper copies fo r handouts. Paper Supply Dis[...]

3 Copy 68 • Variable Repeat - Allows you to spe cify the number of ti mes to r epeat the image verticall y or horiz ontally using t he scroll buttons on the sc reen or the numeric keypad on the cont rol panel. You can repeat an image b etween 1 to 2 3 times verticall y, and between 1 to 33 times horizont ally. Poster This feature allows you to di[...]

Output For mat 69 Comment Display s the [Comment] screen. For more i nformati on, refer to [Comment] Screen on page 69 . Date Stamp Displays t he [Date St amp] screen. For mo re informat ion, re fer to [Date Stamp] Screen on page 69 . Page Numbers Display s the [Page Numbers] screen. For more information, refer to [Page Numbers] Screen on page 70 .[...]

3 Copy 70 Apply To Displays th e [Apply Date Stamp T o] screen. Selec t to print t he date on the [Fir st Page Only], [All Pages], or [All Pages Except First] . Position Displays the [Dat e Stamp - Position] scr een. Select the positi on to print the date on each page. [Page Number s] Screen Allows you to print page numbers or page numbers with a p[...]

Output For mat 71 Side 2 Options Allows you to specify the posit ion of the date, page numbers, and comments on Side 2 to [Same as Side 1] or [Mirror Side 1]. Wa t e r m a r k This feature al lows you to add a watermark beneath the ori ginal image of the copy output. I nformati on such as a cont rol nu mber, predet ermined text , date an d time, an[...]

3 Copy 72 of your out put, the embedded text str ings will be printed with t he text effect you s elect here. The foll owing options are avai lable: • Off- Dis ables the feature . • Embossed - If you make copies of your output, the emb edded text will appea r embossed. • Outline - If you make copi es of your output , the embedded te xt will b[...]

Job A ssembl y 73 Job Assembly This sectio n describ es the job as sembly feat ures. Fo r more informat ion on the f eatures, refe r to the fo llow ing: Build Job – page 73 Sample Job – page 75 Combine Original Set s – page 75 Form Overlay – page 76 Delete Out side/Del ete Insid e – page 76 1. Press the <All Services> button on the [...]

3 Copy 74 Booklet Creation Displays th e [Booklet Creatio n] screen fo r the build job. For more informati on, refe r to Booklet Cr eation on p age 63 . Covers Displays the [ Covers] scr een for the build j ob. For more informati on, refer to Covers on page 65 . Annotations Displays the [Ann otatio ns] screen for the build job. For more information[...]

Job A ssembl y 75 Last Original Indicates the current scan batch is th e last in a job to be scanned. Next Original Sequentiall y scans more sections in th e same scan job. Delete Cancels the build job proces s. Start Starts sc anning t he next secti on. Sample Job This feature al lows you to pri nt one set of the job t o check the outp ut is corre[...]

3 Copy 76 Form Overla y This feature scans and stores an image on the first page of your document, and overlays the i mage onto the rest of the docume nt. For example, if t he first page of your document conta ins a header and f ooter, the header and f ooter can be copi ed onto the subsequent pages. 1. Select [Form Overla y] on the [Output Format] [...]

Job A ssembl y 77 [Delet e Out side/Delete I nside - Area 1] sc reen Allows you t o speci fy the are a for the [Del ete Outside /Delete Inside] f eature. The area is defi ned by the r ectangle f ormed bet ween the points X1, Y1 and X2, Y2. 1. Select [ Area 1] on the [ Delete Outsi de/Delete Insi de] screen . 2. T ouch a text box, and then ent er a [...]

3 Copy 78[...]

79 4F a x This chapter conta ins in formation on the fax sc reens and the fax servic es availabl e. In addition to th e conventiona l Fax service, the machine offers you the Direct Fax, Internet Fax, and Server Fax services. Direct Fax al lows you to tra nsmit fax es directl y from PC client s. Internet Fax allows you to send scanned images by e-ma[...]

4F a x 80 1. Press the < Log In/O ut> butt on on t he control p anel. 2. Enter the correct us er ID using the numeric keyp ad on t he contro l p anel or t he screen keyboar d. NOTE: The d efault Sys tem Administr ator ID is “1 1 1 1 1” . If t he Authe nticat ion and Accounting feat ure is enabled, you may also be required to ente r a pass[...]

Fax Pro cedure 81 The documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches) for the width and 210 to 432 mm (4. 5 to 17 i nches) for the length, and the s tandard si zes of 5.5 x 8.5” SEF/LEF to 7.25 x 10.5” SEF/LEF. When sending a fax, y ou can sc an up to 29 7 mm (11.7 inches) in wi dth and 432 mm (17.3 inches) i n length (or 60[...]

4F a x 82 2. Press the < All Serv ices> button on the cont rol p anel. 3. Select [Fax] or [I nternet Fax] on the tou ch scre en to disp lay t he corresponding scr een. NOTE: The [Fax] icon on the All Services s cre en is for the Fax or Server Fax servic e depending on the fax servic e selec ted in the Sy stem Administ rati on mode. Fo r how t[...]

Fax Pro cedure 83 • Using the <Speed Di al> button o n the contr ol panel (r efer to Speed Dial on page 89 ) For Internet Fax: • Using the [ New Recipient s] f eature (r efer t o New Recipients on page 91 ) • Using the [ Address Book] featur e (refer to Address Book on page 92 ) For Server Fax: • Using the nu meric ke ypad on the cont[...]

4F a x 84 6. Check the St atus of the Fax Job 1. Press the < Job S tatus> button on the cont rol p anel t o disp lay the Job S tatus screen. The queued fax j ob will be di splayed. If the job is not displ ayed on the screen, it may have already been processed. Untransmitt ed jobs ar e dis played on the [ Active Job s] scr een, and are pri nte[...]

Spe cifyi ng Fax Dest inat ions 85 S pecifying F ax Destinations This section descr ibes how to specify desti nations using the Fax ser vice. For more informati on, re fer t o the fol lowing : New Recipient s – p age 85 Address Book – page 88 Cover Page – page 89 1. Make sure t hat the Fax serv ice i s enabled. 2. Press the <All Services&g[...]

4F a x 86 Backspace Deletes t he last c haracter enter ed. Relay Broadcas t You can use the machine’s relay br oadcasting feat ure to send a document to a remot e machine, which then sends the document to multiple desti nations regi stered in the remote machine for speed dialing. This can reduce tr ansmission cost when the destinati ons are out o[...]

Spe cifyi ng Fax Dest inat ions 87 DTMF Method - Examples The DTMF method uses combinat ions of special character s to send documents. See the followi ng examples. • Remote Mailbox - Sends a document to a mailbox on a remote machi ne. • Polling - Retrieve s a document stored in a mailbox on a remote machine. • Relay Broadcast - Se nds a docum[...]

4F a x 88 Address Book This feat ure al lows you t o selec t the desti nations r egistered in th e Address Book for speed dialing. Th e destinati ons in the Add ress Book are li sted by the speed di al codes they are assigned. For informat ion on how to register desti nations for speed dialing, refer to the Syst em Administra tion Guide. 1. Select [...]

Spe cifyi ng Fax Dest inat ions 89 Speed Dial This feature al lows you to select a destinat ion quickly usi ng the 3-digit code ass igned to it. An asteri sk (*) on t he screen keybo ard or the c ontrol panel can be used to spe cify multiple speed di al codes and a pound sign (#) to designa te a group code. For informat ion on how to r egister spee[...]

4F a x 90 [Cover Page - Recipi ent’ s Comme nt] Screen Allows you to add a comment to the recipient fi eld on the fax cover sheet. No Report Does not add a comment to the recip ient field on the fax cove r sheet. Comment Adds a comment to the r ecipien t field on the fax cover sheet. Select Comment Allows you to select a comment from the list of [...]

Spec ifyi ng I nte rnet Fax D esti nati ons 91 S pecifying I nternet Fax Destinat ions This section describes how to specify dest inations when usi ng the Intern et Fax servi ce to send scanned images as e-mail at tachments. Fo r more informati on, refer to the follo wing: New Recipient s – p age 91 Address Book – page 92 From – p age 9 3 Sub[...]

4F a x 92 BOX123@wcm128.xerox.c om Where: BOX: The fi xed stri ng that r epresents “mailbox” 123: The mai lbox number wcm128: The host name of the remote machine that the mail box resid es in xerox.com: The domain where the remote machine is hosted Relay Broadcas t You can use the machine’s relay br oadcasting feat ure to send a document to a[...]

Spec ifyi ng I nte rnet Fax D esti nati ons 93 Details Displays the detai ls of a selected dest ination. Selecting the [E-mail Address In Full] button on the screen disp lays the detail s of the [Interne t Fax Recipient] . Name/E-mail Address Lists the e-mail dest inations regi stered in the Addres s Book. Add J Adds a selected destin ation to the [...]

4F a x 94 1. Select [Message] on the [Internet Fax] screen. 2. Enter the comment to b e added to the e-mail. S pecifying Server Fax Dest inations This section describes how to specify dest inat ions when using the Server Fax service. For more information, refer to the followin g: New Recipient s – pa ge 94 Address Book – page 95 NOTE: When the [...]

Specify ing Ser ver F ax Dest inatio ns 95 More Characters Displays symbol keys on the scr een. For informati on on usin g symbols in f ax numbers, refer to Special Char acters on page 95 . Select th e [Standard Charac ters] button on the displa yed screen t o ret urn to the standar d keyboar d screen. Backspace Deletes the last charact er entere d[...]

4F a x 96 1. Select [Address Book] on the [Fax] screen. 2. Select the requir ed destina tion, and then select [ Add J ] to add it to the [Recip ient(s )] field. Repeat this step t o select all the required des tination s. 3. Sel ect [ Clos e]. Details Displays a scr een that sh ows the detail s of a selec ted recipie nt. Selec ting the [Number In F[...]

General S etting s - Fax/ Internet F ax/Ser ver Fax 97 Lighten/Darken This featur e allows you to adjust the de nsity of the scanned image using sev en levels . Use the scroll buttons to increase or decr ease the darkness. 1. Selec t a leve l for the [Lighten /Darken] f eature on the [Genera l Settings] screen. 2 Sided Scanni ng This feature al low[...]

4F a x 98 Photo & Text Select thi s option to scan doc uments that contai n both tex t and photographs. Text an d photographs are aut omatically distinguish ed, and an appropri ate quality mode is selected for indi vidual ar eas. Photo Select this option for documents that contain photogra phs only. Res olu ti on This feature allows you to adju[...]

Layout Adjustme nt - Fa x/Intern et Fax/S erver Fax 99 Layout Adju stment - F ax/Internet Fax/Server Fa x This section descr ibes the la yout adjustment fea tures for a fax/Internet Fax job. For informati on on t he features availabl e, re fer to the fol lowing : Origina l Size – page 99 Book Faxing – page 100 Reduce/Enlarge – p age 100 1. Ma[...]

4F a x 100 Book F axing This feature allows you to scan f acing pages o f a bound document in the cor rect page sequence u sing the doc ument gla ss. The facing pages will be scanned a s two se parate pages. 1. Select [Book Faxing] o n the [Layout Adjustment ] screen. 2. Select the requir ed options . 3. Select [Save]. NOTE: The facing p ages of a [...]

Fax Op tions - Fax 101 Proportional % • Text box - Allows you to speci fy a desired reducti on/enlargement ratio using the scroll butt ons. You can also enter the value by touchi ng the text box and using the numeric keypad on t he control pane l. The value c an be specif ied withi n the range o f 25-400% in 1% increments. • 100% - Scans at the[...]

4F a x 102 Confirmati on Options This feat ure aut omaticall y prints a repo rt af ter each fax tr ansmission indica ting t he transmissi on result. 1. Select [Confi rmation Options] on the [Fax Options] scr een. 2. Select the requir ed option. 3. Select [Save]. No Report Disables the featur e. Print Report Automatical ly print s a repor t afte r e[...]

Fax Op tions - Fax 103 Priority Send • Off - Disables the fea ture. • On - Sends or polls a job prior to the alr eady stored documents. Delay Start • Off - Disables the fea ture. • Specific Time - Appl ies the delay start time. When you select this opti on, the [Specific Time] button is displ ayed at the right si de of the screen. Specific [...]

4F a x 104 T ransmission Header T ext This feat ure all ows you t o add i nformation such as the date and ti me of tran smission, the sender’s name, th e destinat ion name, the fax number, and the quantit y to the header at the to p of e ach page of the document . NOTE: A regul ar fax sent fr om the Uni ted S ta tes must sho w this inform ation. [...]

Fax Op tions - Fax 105 Multipl e-Up This featur e allows yo u to scan multi ple pages of your origin al document, and have the scanned pages automati cally merged f or fax tra nsmissions. The scanned data wi ll be printed onto the paper specificall y set for fax at the receivi ng end. Depending on the recipient ’s machine configurat ion, the scan[...]

4F a x 106 F Code This feat ure enables fax t ransmiss ions using the F Code sta ndard define d by t he Communications and I nformation net work Associa tion of Jap an. The F Code standard is based on Recommendation T. 30 defined by ITU Telecommunic ation Standardi zation Sector (ITU-T) , and allows communication wi th remote machines that supp ort[...]

More Fax Options - Fax 107 Off Disables t he feat ure. On Sets the F Code t ransmis sion. [F Code] and [Pas sword] are di splayed at the right si de of the screen. • F Code - You can enter an F Code composed of spaces, numerals (0-9) , and symbols (#, * ) up to 20 characters. Enter the code using t he numeri c keypad on the control pa nel. • Pa[...]

4F a x 108 1. Select [Remote Polling] on the [More Fax Options] scr een. 2. Select the requir ed option. 3. Select [Save]. Off Disables the featur e. Poll a Remote Device Enables polling fr om a remote machine. Store for Polling This feat ure all ows you t o store d ocuments i n publi c and private mailboxes on the machine to make them av ailable f[...]

More Fax Options - Fax 109 1. Select o ne or more do cuments from the li st, or sel ect [Select All] to sele ct all documents in th e list. NOTE: T o deselect a document selected i ndividual ly , selec t the name of the document aga in. T o deselect the doc uments selected by the [Select All] button, selec t the button again. 2. Select [ Delete] o [...]

4F a x 110 Print Prints t he select ed documents . Print Setti ngs Displays the [Mai lbox - Print Sett ings] screen. For detail s on the screen, refer to [Mailbox - Pri nt Settings] on page 147 . On-hook (Manual Send/ Receive) This feature allows you to manually send or rec eive a fax when the fax line is on-hook, after confi rming the response fr [...]

Internet Fax O ptions - In ternet F ax 111 1. Make sure that the Interne t Fax servic e is enabled. 2. Press the <All Services> button on the c ontrol p anel. 3. Select [Inter net Fax] on the touch screen. 4. Select the [ Internet Fax Options] tab. 5. Select t he requir ed feature. Acknowledgement R eport This feature al lows you to pri nt th[...]

4F a x 112 TIFF - S Selects t he standard s pecificat ion f or Interne t Fax doc uments. Docu ments larger than A4 or 8.5 x 11” are aut omatically reduced t o A4 or 8.5 x 11” depending o n the d efault paper size series. • Data compression: MH • Stored Document Size: A4 • Resolution: Standard ( 200 x 100 dpi), Fine ( 200 dpi) TIFF - F Sel[...]

Internet Fax O ptions - In ternet F ax 113 Encryption This feature al lows you to send S/MIME-encrypt ed e-mail. To use this feature , you need to specif y an e-mail address ass ociated wit h a cert ificate that supports encr yption. For more i nformati on, refer to the Securit y chapter in the System Administra tion Guide. 1. Select [ Encryption] [...]

4F a x 114 G3 Auto Select thi s mode i f the remot e machine is G3 compati ble. This mode is t he one usua lly selected. The machine automatical ly switche s modes depending o n th e capabili ties of the remote machine. Forced 480 0 bps Select t his mode when tran smitting over noisy or bad tele phone lines, for example when sending inter national [...]

Fax Opti ons - Server Fax 115 Delayed S t art This feature al lows you to set the delay star t time for fax and polli ng jobs using a 12- hour or 24- hour format . NOTE: The format of the specif ic time can be set on the [Machine Clo ck/T imers] screen in the System Administr ation mode. [AM]/[ PM] is displayed onl y when the 12- hour format is use[...]

4F a x 116[...]

117 5 Scan/E-mail This ch apter descr ibes how to use the s can serv ices. For more i nformati on on t he specific t ypes of scan, refer to the following: T o scan and e-mail documents – E-mail – p age 122 After a do cument i s scanned, t he scanned data i s automa tically sent to specif ied destinations as an e- mail a ttachment. T o scan and [...]

5 Scan/E -mail 118 1. Load the Document s The foll owing st eps explai n how t o load document s usin g the d ocument fe eder or document glas s. The maximum capacity of the document feeder is shown below: Documents can be any size from 139.7 to 297 mm (4.9 to 11.7 inches ) for the width and 210 to 432 mm (4.5 to 17 inches) for the le ngth, and the[...]

Scann ing Pro cedure 119 1. Press the <All Services> button on the c ontrol p anel. 2. Select a scan se rvice on the touch screen. NOTE: If the Authentic ation and Accounting f eature is enabled, you may be required to enter t he user ID and p asscode (i f one is set up). I f you need assi st ance, cont act t he System Administrat or . 3. Pre[...]

5 Scan/E -mail 120 4. Check the St atus of the Scan Job 1. Press the < Job S tatus> button on the cont rol p anel t o disp lay the Job S tatus screen. The queued scan job is displaye d. If the job is not displaye d, it may have already bee n process ed. For more i nformati on, ref er to the Job Status chapter in the System Admi nistrati on Gu[...]

Scann ing Pro cedure 121 5. From the list of document s, select the chec k box of the document to be imported , and then click the [Retr ieve] button. NOTE: Y ou can impor t one document at a time. 6. Click [Save t his link] on the page disp layed, and speci fy the dir ectory to s ave the document. St opping a Scan Job Follow the steps below to man[...]

5 Scan/E -mail 122 E-mail This section desc ribes how to scan documents to send the m as e-mail attachments. You can specify destinat ion addresses by using the screen keyboard to ent er the addresses, or by sel ecting from the Address Book. For more information on how to make entri es using this screen, refer to t he fol lowing: New Recipient s ?[...]

E-ma il 123 Address Book This feature all ows you to choose destinations fr om address books. The Local Addres s Book is held locall y on the machine and stores publi c entries. The Remote Address Book is held remotely on a dir ectory server . NOTE: The addr ess books di splayed here cont ain only the e-mail addresses for t he scan feature. The spe[...]

5 Scan/E -mail 124 1. Select [Search Publ ic] or [Search Network] f rom the pull- down menu. 2. Enter part or all of a recipi ent name using th e screen keyboard. 3. Select the [Search] button. A search result scre en appears. 4. Select a recipient fr om the search resul t. NOTE: For det ails on how to use this screen, refer to List all publ ic ent[...]

E-ma il 125 Settings or Authent icat ion/Security Sett ings sect ion in the Setups chapter of the System Administra tion Guide. The following describ es how to change t he sender’s e-mail addr ess when i t is ed itable on this s creen. 1. Select [ From] o n the [E-mail] screen. 2. From the pop-up menu displayed , select an option. Address Book Al[...]

5 Scan/E -mail 126 Scan to Mailb ox This section desc ribes how to select a mailbox on the machi ne to save scanned documents. 1. Press the < All Serv ices> button on the cont rol p anel. 2. Select [Scan to Mailb ox] on the touch screen. 3. Select a mai lbox for saving scanned data. Mailbox li st Allows you to select a mailbox for saving scan[...]

Scan to PC 127 Job template list Allows you to select a job template for the scan job. • DEFAULT - This is the default job temp late. This template is used as a base template when a new template is to be created in CentreWare I nternet Services. This template cannot be deleted. It can be e dited and returned to the fa ctory-default only by the Sy[...]

5 Scan/E -mail 128 NOTE: If a server name is used instead of an IP address, th e appropriat e DNS informati on has to be entered via CentreW are Internet Servi ces. Without DNS properly def ined, the host name will not be translated i nto an IP address. Shared Name Allows you to specif y the name of the shared folder. Select a server from the Addre[...]

Scan to PC 129 SMB (UNC Format) Specifies the SMB protocol (using the UNC format). NOTE: If Remot e Authenti cation has been enabled, a popup message will prompt the user to enter a login ID and pas sword before usi ng the Scan to PC service. The login ID and p assword will be pass ed to the Ker beros server . Only when the u ser has been authentic[...]

5 Scan/E -mail 130 Previous Retraces one step up in the hierar chy. Next Traces a path down in the hiera rchy to the locati on selected. General Settings This section de scribes the gener al control features f or scanning. For more inf ormation, refer t o the follo wing: Lighten/Dar ken – p age 130 2 Sided Scanning – page 130 Original T ype –[...]

General Set tings 131 1 Sided Scans one side of the document. 2 Sided Scans both sides of t he document. Sele ct this option when the images of bot h sides of the document are in the same orientat ion. 2 Sided - Rotate Si de 2 Scans both sides of t he document. Sele ct this opti on when the images of bot h sides of the document are in opposit e ori[...]

5 Scan/E -mail 132 Archival Recor d Suitable for general off ice documents that will be store d electron icall y for r ecord keeping. Using th is optio n will result in the smallest fi le size and normal image qual ity. OCR Suitable for doc uments that will be proc essed by the OCR featur e. Using t his option will result in a lar ge file size and [...]

Ad vanc ed Sett in gs 133 Advanced Settin gs This secti on describes the f eatures used to adjus t the quality of the scanned image. For more infor mation, refer to the following : Image Options – page 133 Background Suppressi on – page 133 1. Press the <All Services> button on the c ontrol p anel. 2. Select a scan t ype on the touch scre[...]

5 Scan/E-mail 134 No Suppression Disables the feature. Auto Suppression Automatically suppresses backgrou nd colors. NOTE: This feature is not availab le when [Photo] is selected on the [Original T ype] screen. Layout Adjustment This section describes layout adjustment features for scan ning. For information, refer to the following: Resolution – [...]

Layo ut Adjustm ent 135 Book Scanning This feature all ows you to scan facing pages of a bound document in the correct page sequence using the docume nt glass. The facin g pages will be saved as two separate images. 1. Select [ Book Scanning] on the [Layout Adjus tment] screen. 2. Select t he requir ed opti ons. 3. Select [ Save]. NOTE: The f acing[...]

5 Scan/E -mail 136 1. Select [Or iginal Size] on t he [Layout Adjustment ] screen. 2. Select the requir ed options . 3. Select [Save]. Auto Detect Automatical ly detects the size of sta ndard sized documents. Manual Size Input Allows you to sel ect the in put size from t he 11 preset standard s izes i n port rait a nd landscape orie ntations, or se[...]

Layo ut Adjustm ent 137 Reduce/Enlarge This feature allows you to enl arge or re duce a scanned document by a speci fied rat io within t he range of 25-400%. 1. Select [ Reduce/Enlarge] on the [Layout Adjus tment] screen. 2. S pecify a ratio using th e arrow buttons, or selec t a pr eset button. 3. Select [ Save]. Proportional % • Text box - Allo[...]

5 Scan/E -mail 138 E-mail Op tions/Filing O ptions This section desc ribes the featur es available to configure the sett ings for outputti ng scanned da ta. For more inf ormatio n, refe r to t he foll owing: NOTE: For th e [E-mai l] s can serv ice, the foll owing feat ures ar e availabl e on t he [E- mail Options] tab. For other scan servic es, the[...]

E-mail Options/Filing Options 139 mTIFF Multiple Pages per File Saves multiple pages into a single file in TIFF format. TIFF File for Each Page Saves each page into a different file in TIFF format. PDF Multiple Pages per File Saves multiple pages into a single file in PDF format. XPS Saves multiple pages into a single file in XPS (XML Paper S pecif[...]

5 Scan/E -mail 140 Optimize PDF Fast Web View Creates a PDF f ile that d isplays t he first page in a user's web browser, befor e the entir e file is downloaded from a web server. This featu re alleviates user frustr ation in wait ing for an entire fi le to download by displ aying part of the f ile's content s at once. Read Receipt s This[...]

E-mail O ptions/Fi ling Op tions 141 1. Select [ Document Name] or [ File Name] on th e [E-mai l Options] or [Fi ling Opti ons] scree n. 2. Enter a document/f ile name. 3. Select [ Save]. File Nam e Conf lict This feature al lows you to deal automati cally with fi le name conflict s if a duplicat e file name is enter ed on the [File Name] screen . [...]

5 Scan/E -mail 142 1. Select [Reply T o] on the [E-mail Options] sc reen. 2. Enter a re turn ad dress. Or , enter par t of a target name , and then sel ect the h and-glass icon at th e right side o f the entr y field, to search Address Boo k. For det ails on the s earch re sult scr een, refer to Search Public/Sear ch Network on page 123 . 3. Select[...]

E-mail O ptions/Fi ling Op tions 143 Off Does not attach a digit al signature t o e-mail. On Attaches a digit al signature t o e-mail. Login Name When a serv er to which sc anned documents will b e transfer red req uires a login name, enter it here. NOTE: This f eature is displ ayed only when [Network Scanni ng] is selected on the Al l Services sc [...]

5 Scan/E -mail 144 Meta Data Validation If the val idation fea ture is enabl ed for meta data, the vali dation server specif ied for the meta data automatica lly validates th e meta data value when you press the <Start> button on the machine’ s control panel. If any meta data that received valid ation is invalid, t he machine will not exec [...]

145 6 Send from Mailbox This chapter des cribes the meth ods fo r checking, pr inti ng, or delet ing documents in a mailbox. You can st ore the foll owing typ es of documents ( marked with matchi ng icons in the Docu ment Lis t) in a mailbo x. Some models do not suppor t this servi ce. Some models requir e an opt ional ki t to us e this servic e. ?[...]

6 Send fr om Ma ilbox 146 3. Select the mailbox to be opened. Then t he document s stored in the mailbox appear . Refresh Updates the list of documents in the mailbox. Name/Stored Date Sorts the document s by their names o r the dates they were stor ed. Selectin g the same option agai n togg les the or der in which t hey are listed, as indi cated w[...]

Send fr om M ail box 147 Delete Deletes the select ed documents. Print Prints t he sele cted docu ments. [Mailbo x - Print Setti ngs] This feature al lows you to change the various document print settings. 1. Select [ Print Set tings] on the [Print /Delete ] screen. Batch Print Prints mult iple documen ts as a sin gle job. The document s are print [...]

6 Send fr om Ma ilbox 148 NOTE: The job flow sheet th at an unauthent icated user create from th is scr een can be executed, modi fied, duplica ted, or deleted onl y fro m the mailbox in which i t was created. NOTE: The J ob Flow Sheet s service is avail able only when th e Network Scanning Kit is inst alled o n the machin e. Other op tional ki t s[...]

Send fr om M ail box 149 NOTE: Mailboxes wit h this option enabl ed are marked with a paper and pencil icon next to t heir names in th e mailbo x list. NOTE: The [Auto S tar t] check box is avail able only for the mai lbox owner . Start Current Job Flow Executes the link ed job flow sheet and returns to the [ Document List] screen. This button appe[...]

6 Send fr om Ma ilbox 150 Search by Keyword Displays a scr een keyboard. Enter t he keyword assigned to a j ob flow sheet to sear ch. Select Keyword Displays th e [Select Keyword] screen. Select a preset keyword assigned t o a job flow sheet to search. [Select Job Flow Sheet] Sc reen This feat ure all ows you to select and ex ecute a j ob flow s he[...]

Send from Mailbox 151 Sheet Filtering This feature allows you to filter j ob flow sheets displayed on the screen. Owner Allows you to filter job flow sheets by o wner. When the Authentication feature is enabled and logged into the machine with a user ID: • Shared - Displays the job flow sheet s owned by the Syste m Administrator. • Personal - D[...]

6 Send fr om Ma ilbox 152[...]

153 7 Job Flow Sheet s This chapter des cribes the Job Fl ow Sheets servi ce and the featur es available on the [Job Flow She ets] screen. A job flow sheet can execute a series of programmed operatio ns. To process scanned documents using a job fl ow sheet creat ed on a net worked co mputer, usin g a utili ty such as Job Flow Sheet Editor, us e the[...]

7 Job F low Sheets 154 3. Select a jo b flow s heet fr om the list on the [Job Flow Sheet s] screen. NOTE: Only the job flow sheets you are permit ted to ex ecute are displayed on the screen. NOTE: The job flow sheet s can be sorted by their names or the dates they were last updated by selec ting [Name] or [Updated]. Selec ting [Name] or [Updated] [...]

Job Fl ow She ets 155 Det ails This feature al lows you to view t he details of a j ob flow sheet sel ected on the [Job Flow Sheets] scr een. It also al lows you to copy, delet e, or edi t t he selected job flow sh eet depending on i ts owner and save locati on. NOTE: Job fl ow sheet s sa ved in a pool server can not be deleted, c opied, or edi ted[...]

7 Job F low Sheets 156 3. Select a group you want to modify . NOTE: Groups marked with an arrow indicat e that they have not been configured. NOTE: Use the scroll buttons to scroll th rough the list. 4. Set the required it ems. NOTE: Items marked with an arrow indicate t hat they have not been configured. Previous Group Displays the set ting items [...]

157 8 S tored Programming This chapter describes how to use the Sto red Progr amming service t o simplify mul tiple operations int o a simple procedure. The Stored Pr ogramming servi ce allo ws you t o do t he following: • Store frequently- used settings as a program, and recal l them with a button. • Store a frequentl y-used screen as a progra[...]

8 Stored Progra mming 158[...]

159 9 CentreW are Internet Services This chapter conta ins a brief ove rview of the CentreWare I nternet Services program. CentreWare Inte rnet Service s uses the embedded HTTP server that resi des in the machine. This all ows communica tion with t he machine throug h a web b rowser wit h access to the I nternet or an i ntranet. By entering the I P[...]

9 CentreWa re Internet Serv ices 160 User Interface The CentreWare Inter net Servic es home page contai ns four pan els. You can ch ange the left and right panel sizes by dragging the boundary between them. Header Panel Displays t he header for al l pages. The header includes the Cent reWare Internet Services logo and the model of the machi ne. Jus[...]

Serv ices 161 Services The services provi ded by CentreWare Intern et Services are s ubdivided i nto the following categories . The category is sele cted on the tab bar in th e header panel. For details on the fea tures on each tab, refer to the CentreWare Inter net Services chapter i n the System Administ ration Guide. T ab Featur e Description St[...]

9 CentreWa re Internet Serv ices 162[...]

163 10 Glossary This chapter cont ains a list of terms used i n the User Guide and System Admini stration Guide. The definit ion provided for each term refl ects the meaning of the ter m as it is used in the guides. Te r m s D e f i n e d Use the fol lowing definit ions to lea rn more about the meani ngs of t erms used in thi s guide. 1000Bas e-TX [...]

10 Glossary 164 Annotatio n This f eature add s the date, page numbe rs, and a comment to the do cument. ASCII An abbr eviation of Amer ican S tandard Code for Inform ation Interch ange. A cod ing sche me that a ssigns num eric va lues to letters, nu mbers, p unctuatio n, and cer tain other cha racters. Auditro n A tracking syst em, which is built [...]

Terms D efined 165 Client S erver A networ k enviro nment in wh ich the no des commun icate with a file s erver , and not directly w ith other nod es. Collated An outpu t progra mming opt ion whe re each copy se t is del ivere d i n t he sa me orde r t he doc ume nts we re p lac ed i n t he docume nt feeder . Example: T wo copies of a three- page d[...]

10 Glossary 166 drum ca rtridg e A cust omer rep laceabl e cartridg e which c ontains an i nternal drum. A printed image is formed o n a drum b efore being transfe rred to paper . Dual T one Mul ti Frequenc y (DTMF) The us e of a keypad sequenc e (tones) t o transm it to, or p oll from, a remote mailbox. ECM An abbrevia tion of Erro r Correctio n M[...]

Terms D efined 167 gsm The me tric desi gnation for paper weig ht in gram s per squa re meter . halftone Gray patter ns that are neither b lack nor wh ite. Head t o Hea d A double-s ided doc ument whe re the s econd sid e display s the image wit h the top of the do cument at the top of the page. Y ou typic ally turn o ver the page fr om the sid e e[...]

10 Glossary 168 keypad The but tons on the control panel, or the bu ttons in a pop-up keypad scr een on t he touch sc reen. LAN An ab breviation of Local Area Netw ork. This is a net work that serves a relativ ely sm all area , such as o ne buildi ng, and does not requ ire tele commu nication s servic es to re ach all of the nodes. landsc ape The i[...]

Terms D efined 169 node A devi ce on a n etwork that h as an address a nd can s end and/ or r eceive data to and fr om other devic es on th e network . Also refer s to a numb er that i dentifies an acce ss point on a network. It works like an addres s. On-Hoo k Y ou can dial a telephone/ fax numbe r or hear t he other party , but can not talk to th[...]

10 Glossary 170 Post Script P ostScript is a page desc riptio n languag e (PDL) d eveloped by Adobe S ystems. It is an o bject-ori ented lang uage, m eaning that it tr eats images , includ ing fonts, as collec tions of geometr ical objec ts rather than a s bitmaps. Pos tScript is th e standard f or desk top publ ishing because it is widely support [...]

Terms D efined 171 router A de vice tha t directs netwo rk packets to the s egment of the network for whic h the packet is intended , and ex cludes packets that a re not in tended for a segment . Routers reduce unnece ssary network traffic and control acces s to seg ments of the networ k. scan Sen sing or re ading a paper do cument and conver ting [...]

10 Glossary 172 TIFF An ab brevia tion of T a gged Ima ge File F ormat. A standard fil e format c ommonly u sed for sca nning. Image s scanned wi th the mach ine are cap tured in a TIFF 6. 0 file format. toner c artridge A cust omer rep laceabl e cartridg e which h olds toner , an electric ally-cha rged powd er with p igment and plastic, f or ease [...]

Index 173 1 1 Index Numerics 100Ba se-TX co nnect or ............ ................... ........35 10Base-T connector ................ ............. .............. 35 2 Sided Co pying ... ................... ............. .............. 52 2 Sided S canning E-mail ............. ................... ................... ...... 130 Fax ..................[...]

Index 174 Log In/Ou t button ........ .................... ............. .36 Mach ine S tatu s butt on .................... ............. .37 numeric keypad .... ................... .................... .36 Speed Dia l button . ............. ................... ........ 36 Start but ton ................. ............. .................... .36 St op[...]

Index 175 Network S canning ...... .................... ............ 136 Scan to M ailbox .... ................... ................... 136 Scan to P C ................. ............. ................... 136 electric al supply .... ................... ................... ........ 13 E-mail ............. ................... ................. 37 , 11 [...]

Index 176 H header, a dding to fa x docume nts ......... ............ 104 Heimdal .... ................... ............. ................... ........21 High Ca pacity Fe eder ....... ............. .................... .32 High Capac ity Ta ndem Tr ay (Tray 3 , 4) ............ .34 hole-pu nch posi tion ..... ................... ............. .......[...]

Index 177 document s, printi ng/deleti ng ................ ......146 job flow s heet restr ictions .. ............. ............ 151 job flow s heet, sel ecting .... ............. ............ 150 links, creatin g/chan ging ........... ............. ......149 sheet filterin g .............. ............. ................... 151 maintenan ce .......[...]

Index 178 printin g mailbox docu ments ........... ............. ......146 Priority Send - Fax ............ .................... ............ 102 product overvi ew ......... ................... .................... .31 energ y saver mode s .......... ................... ........ 40 Job Inter rupt ......... ............. ................... ........[...]

Index 179 startin g a job ... ................... ................... ...... 1 19 stopp ing a job . ............ .................... ............ 121 suppres sing ba ckgrou nds ....... ................... 133 TIFF file format ........................ ................... 139 SEF ... .................... ............ .................... ...........[...]

Index 180[...]