3M 813 manual

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A good user manual

The rules should oblige the seller to give the purchaser an operating instrucion of 3M 813, along with an item. The lack of an instruction or false information given to customer shall constitute grounds to apply for a complaint because of nonconformity of goods with the contract. In accordance with the law, a customer can receive an instruction in non-paper form; lately graphic and electronic forms of the manuals, as well as instructional videos have been majorly used. A necessary precondition for this is the unmistakable, legible character of an instruction.

What is an instruction?

The term originates from the Latin word „instructio”, which means organizing. Therefore, in an instruction of 3M 813 one could find a process description. An instruction's purpose is to teach, to ease the start-up and an item's use or performance of certain activities. An instruction is a compilation of information about an item/a service, it is a clue.

Unfortunately, only a few customers devote their time to read an instruction of 3M 813. A good user manual introduces us to a number of additional functionalities of the purchased item, and also helps us to avoid the formation of most of the defects.

What should a perfect user manual contain?

First and foremost, an user manual of 3M 813 should contain:
- informations concerning technical data of 3M 813
- name of the manufacturer and a year of construction of the 3M 813 item
- rules of operation, control and maintenance of the 3M 813 item
- safety signs and mark certificates which confirm compatibility with appropriate standards

Why don't we read the manuals?

Usually it results from the lack of time and certainty about functionalities of purchased items. Unfortunately, networking and start-up of 3M 813 alone are not enough. An instruction contains a number of clues concerning respective functionalities, safety rules, maintenance methods (what means should be used), eventual defects of 3M 813, and methods of problem resolution. Eventually, when one still can't find the answer to his problems, he will be directed to the 3M service. Lately animated manuals and instructional videos are quite popular among customers. These kinds of user manuals are effective; they assure that a customer will familiarize himself with the whole material, and won't skip complicated, technical information of 3M 813.

Why one should read the manuals?

It is mostly in the manuals where we will find the details concerning construction and possibility of the 3M 813 item, and its use of respective accessory, as well as information concerning all the functions and facilities.

After a successful purchase of an item one should find a moment and get to know with every part of an instruction. Currently the manuals are carefully prearranged and translated, so they could be fully understood by its users. The manuals will serve as an informational aid.

Table of contents for the manual

  • Page 1

    Print Conversion System Model 813 Owner ’ s Manual[...]

  • Page 2

    Copyright © 2009, 3M. All rights reserved. Print Conversion System Model 813 Owner’s Manual 78-8129-3227-1, Rev B 3M is a trademark of 3M. SanDisk and ImageMate are registered trademarks of SanDisk Corp. CompactFlash is a registered trademark of the CompactFlash Association. Zebra is a registered trademark, and 1 10 XiIIIPlus and TLP 2844–Z ar[...]

  • Page 3

    Contents Safety information .. .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . 1 Intended use .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. .[...]

  • Page 4

    C o n t e n t s 3M Service . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . . 47 Information to gather .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. . .. .[...]

  • Page 5

    Safety information Please read and understand all safety information contained in these instructions prior to using your 3M TM Print Conversion System Model 813. Retain these instructions for future reference. Intended use The system is intended for use by library staff in converting existing item identification technology (such as barcodes) to Rad[...]

  • Page 6

    S a f e t y i n f o r m a t i o n W arnings T o reduce the risk associated with tipping over Model 813 components due to placement on an unsuitable desk or countertop: • Ensure that the furniture onto which system components are placed is strong enough and provides a low slip surface to safely hold the equipment to prevent tipping or falling. •[...]

  • Page 7

    S a f e t y i n f o r m a t i o n Printer media and ribbon CAUTION Always use high-quality , approved tags and ribbons. If adhesive backed tags are used that DO NOT lay flat on the backing strip, the exposed edges may stick to the tag roll guides and rollers inside the printer , causing the tag to peel off from the strip and jam the printer . Perma[...]

  • Page 8

    S a f e t y i n f o r m a t i o n 4 Copyright © 2009, 3M. All rights reserved.[...]

  • Page 9

    Regulatory compliance FCC compliance statement — regular volume printer Note: This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment g[...]

  • Page 10

    R e g u l a t o r y c o m p l i a n c e 6 Copyright © 2009, 3M. All rights reserved.[...]

  • Page 11

    Introduction About your 3M TM Print Conversion System Model 813 The Model 813 has been designed to reliably , accurately and economically program and print high-quality 3M RFID tags used to identify the items in your collection, from books and magazines to films and CDs/DVDs. While a 100% electronic security net does not exist, 3M RFID tags and det[...]

  • Page 12

    I n t r o d u c t i o n T raining your staff A key element of any loss prevention effort is a successful staff training program. Y our system will be much more ef fective with the active participation of selected staf f at your library , and we recommend that you periodically conduct training sessions including the following elements: • Review th[...]

  • Page 13

    Operating procedures Before you perform any of these procedures, make sure that the system has been installed and configured as described in the Reference sections of this manual and related documentation. The conversion process includes: • entering the currently used item ID by scanning a printed barcode or using a keyboard, keypad, or list; •[...]

  • Page 14

    O p e r a t i n g p r o c e d u r e s Printing RFID tags Print RFID tags using one of the two following procedures (regular volume printer , high volume printer). Printing — regular volume printer This procedure describes the regular volume printer ’ s default “peel-of f” mode, where the tag roll backing strip follows a “discard” path a[...]

  • Page 15

    O p e r a t i n g p r o c e d u r e s CAUTION If you enter one or more item IDs when the printer is not in the READY state, tags will immediately begin to print, without stopping, when the printer is put back into the READY state. 8. Scan or otherwise enter barcode information as described in the online Staff Help (click the “?” button). The pr[...]

  • Page 16

    O p e r a t i n g p r o c e d u r e s 5. If necessary , press the Pause button once to put the printer in the READY state (Pause indicator OFF). If Pause remains ON or other errors are displayed, refer to the following tables and the T roubleshooting section in this manual to correct any errors before proceeding. CAUTION If you enter one or more it[...]

  • Page 17

    O p e r a t i n g p r o c e d u r e s Off Normal operation. No data being received or processed. On The printer is processing data or is printing. No data is being received. DA T A Flashing The printer is receiving data from or sending status information to the host computer . Control panel buttons — high volume printer Button Function PAUSE Stop[...]

  • Page 18

    O p e r a t i n g p r o c e d u r e s LEFT ARROW Changes the parameter values. Common uses are to decrease a value, to answer “no,” to scroll through choices, or to change the cursor position while entering the password. RIGHT ARROW Changes the parameter values. Common uses are to increase a value, to answer “yes,” to scroll through choices[...]

  • Page 19

    O p e r a t i n g p r o c e d u r e s Programming and applying RFID tags Note: Refer to the online Staff Help (click the “?” button) for complete RFID tag programming and application instructions. Programming and applying RFID tags with the Model 813 follows this general sequence: 1. Remove the printed RFID tag from the printer . 2. When prompt[...]

  • Page 20

    O p e r a t i n g p r o c e d u r e s 5. Lower the dispenser door (below left) and, if necessary , switch on the peel-off mode “label-taken” sensor (below left). 6. If necessary , adjust the width of the internal tag roll holders (below left) so the tag roll easily passes between them. Use the adjustment screw at the base of the right-most hold[...]

  • Page 21

    O p e r a t i n g p r o c e d u r e s High volume printer — loading a tag roll CAUTION While performing tasks near an open print head, remove rings, watches, necklaces, identification badges, or other metallic objects that could touch the print head. If tags or ribbon run out while printing you do not have to turn off printer power during tag rol[...]

  • Page 22

    O p e r a t i n g p r o c e d u r e s 10. Extend the tag roll leader out from the print head and thread the leader as shown on the previous page, from the platen roller down to the rewind spindle. 1 1. Remove the hook from the rewind spindle as shown below . 12. If you are using a core (not required), slide it onto the rewind spindle until it is fl[...]

  • Page 23

    O p e r a t i n g p r o c e d u r e s 5. Press the right side of the take-up spool onto the take-up hub (see previous page). Note: Y our first ribbon take-up spool is in the shipping box. Each time you load a new ribbon, use the empty supply ribbon spool as the take-up spool for the next roll of ribbon. 6. Align the notches on the left side of the [...]

  • Page 24

    O p e r a t i n g p r o c e d u r e s 3. Place the ribbon roll on the holder (below right) so it will unroll clockwise. Push the roll as far as it will go onto the holder . 4. Before you thread the ribbon, it is recommended that you tape a leader to the end of the ribbon to facilitate threading. 5. Open the print head assembly by rotating the print[...]

  • Page 25

    Reference — Equipment specifications Customer-supplied computer and monitor Operating System W indows XP® Professional, SP2 or SP3 W indows V ista® Business or higher, SP1 Processor 800 MHz minimum 1 GHz minimum, 32–bit (x86) RAM 128 MB (minimum) 512 MB (recommended) 1 GB minimum Hard drive Minimum 40 GB hard disk with up to 100 MB space rese[...]

  • Page 26

    R e f e r e n c e — E q u i p m e n t s p e c i f i c a t i o n s 3M TM RFID pad (antenna) RFID Pad Model P12 Dimensions Length: 1 1.4 in. (28.9 cm) W idth: 11.4 in. (28.9 cm) Height: 0.6 in. (1.5 cm) Read range At least 8 in. (20.3 cm) with a 3M RFID tag in the center of the RFID pad Note: Metal surfaces within 2 in. (5 cm) of the RFID pad will [...]

  • Page 27

    R e f e r e n c e — E q u i p m e n t s p e c i f i c a t i o n s 3M-supplied CF card reader/writer SanDisk ® ImageMate ® CompactFlash ® Card Reader/Writer Dimensions Length: 3.13 in. (7.95 cm) W idth: 2.38 in. (6.05 cm) Height: 0.75 in. (1.90 cm) W eight 1.62 oz. (45.92 g) Environmental Operating temperature range: 50°F to 104°F (10°C to 4[...]

  • Page 28

    R e f e r e n c e — E q u i p m e n t s p e c i f i c a t i o n s 3M-supplied regular volume printer Zebra ® Model TLP 2844–Z ™ ™ ™ Dimensions Length: 9.75 in. (24.77 cm) W idth: 7.9 in. (20.1 cm) Height: 6.8 in. (17.3 cm) W eight 3.2 lbs. (1.5 kg) Environmental — thermal transfer or direct thermal Operating temperature range: 40°F to[...]

  • Page 29

    Reference — Hardware installation When you first received your Model 813, it most likely was installed and configured by 3M personnel. The following instructions and references are provided in case you need to move or replace system components. W ARNING Do NOT alter system power cords, e.g., by replacing power cord plugs to work with local electr[...]

  • Page 30

    R e f e r e n c e — H a r d w a r e i n s t a l l a t i o n Install 3M TM RFID reader and RFID pad RFID pad placement The RFID pad is typically placed on a flat, non-metallic surface in a convenient location near the computer and monitor . The pad also can be mounted beneath a desktop or countertop with the kit provided for that purpose. See Inst[...]

  • Page 31

    R e f e r e n c e — H a r d w a r e i n s t a l l a t i o n 3. Slide the RFID pad into the clips as shown. 4. Fasten the fourth clip with the included screw . Connect RFID reader communication and power cables W ARNING T o reduce the risks associated with hazardous voltage contained within the power supply , which, if not avoided, could result in[...]

  • Page 32

    R e f e r e n c e — H a r d w a r e i n s t a l l a t i o n 28 Copyright © 2009, 3M. All rights reserved.[...]

  • Page 33

    Reference — Printer driver and printer installation Be sure to read ALL of the following notes and procedures BEFORE you install or uninstall the 3M printer driver . Administrator rights Important: Do not attempt these procedures if you do not have administrator rights in either Windows XP or W indows V ista. Y ou must be logged in as an administ[...]

  • Page 34

    R e f e r e n c e — P r i n t e r d r i v e r a n d p r i n t e r i n s t a l l a t i o n 4. Select Install fr om a list or specified location (Advanced) , then select only the checkbox for Include this location in the search and browse to the CD Driver directory . 5. Click the Next button. If you are prompted about compatibility , click Continue[...]

  • Page 35

    R e f e r e n c e — P r i n t e r d r i v e r a n d p r i n t e r i n s t a l l a t i o n 10. Right-click on the printer that was installed, select Properties > Advanced , click Printing Defaults and select or enter the default settings listed in the following table. The default settings you select or enter will be displayed on the Document ta[...]

  • Page 36

    R e f e r e n c e — P r i n t e r d r i v e r a n d p r i n t e r i n s t a l l a t i o n Device Options Speed Settings… — Print Speed: 2.00 in/Sec — Slew Speed: 2.00 in/Sec — Back Feed Speed: 2.00 in/Sec Head Settings… — Print Darkness: 28 Printer Actions — On Power up: Do Nothing — On Head Close: Do Nothing Speed Settings… —[...]

  • Page 37

    Reference — Conversion Station software installation Perform the following procedures in the order presented to install 3M Conversion Station software. Note: The following procedur es must be performed AFTER you install the Model 813 printer driver and printer (see previous topic). Y ou must be logged on to the computer with Administrator privile[...]

  • Page 38

    R e f e r e n c e — C o n v e r s i o n S t a t i o n s o f t w a r e i n s t a l l a t i o n 34 Copyright © 2009, 3M. All rights reserved.[...]

  • Page 39

    Maintenance Cleaning — general Periodically clean the exposed surfaces of Model 813 components as follows: Note: Always TURN OFF system components before cleaning. • DO NOT use any abrasive cleaners on the RFID pad. Gently rub the pad with a soft cloth dampened with a mild cleaning solution. • DO NOT use any liquid cleaning solutions on the R[...]

  • Page 40

    M a i n t e n a n c e 36 Copyright © 2009, 3M. All rights reserved.[...]

  • Page 41

    T roubleshooting RFID pad does not read tags • Make sure that the items that you are trying to read are equipped with 3M RFID tags. • Make sure that the RFID reader’ s Green power light is flashing, indicating that the reader has power . If the power light is NOT flashing: – Check the power connection to the RFID reader and the power transf[...]

  • Page 42

    T r o u b l e s h o o t i n g Printer problems/solutions Regular volume printer — LED status indicators LED Status Printer Status Resolution Off Off Printer is not receiving power . Have you turned on printer power? Check power connections from the wall outlet to the power supply , and from the power supply to the printer . Solid Green On Printer[...]

  • Page 43

    T r o u b l e s h o o t i n g High volume printer — LCD display messages LCD Display — Printer Condition Possible Cause Recommended Solutions In thermal transfer mode, ribbon is not loaded or is incorrectly loaded. Load ribbon correctly . In thermal transfer mode, ribbon sensor is not detecting ribbon that is loaded incorrectly . 1. Load ribbon[...]

  • Page 44

    T r o u b l e s h o o t i n g CAUTION An improperly connected print head data cable or power cable can cause these error messages. The print head may be hot enough to cause severe burns. Allow the print head to cool. The print head data cable is not properly connected. CAUTION T urn OFF printer power before performing this procedure. Failure to do [...]

  • Page 45

    T r o u b l e s h o o t i n g DEFRAGMENTING (Printer stops.) The printer is defragmenting memory . CAUTION Do NOT turn of f the printer power during defragmenting. Doing so can damage the printer . Allow the printer to finish defragmenting. If you get this error message frequently , check your label formats. Formats that write to and erase memory f[...]

  • Page 46

    T r o u b l e s h o o t i n g 42 Copyright © 2009, 3M. All rights reserved.[...]

  • Page 47

    W arranty Effective 12-12-05 One Y ear Library Systems Product Performance Guarantee: Subject to the Limitation of Liability below , 3M guarantees your satisfaction with the performance of any 3M Library System Product for 12 months from the date of installation provided that a) you are the original purchaser: b) you have executed a one (1) year 3M[...]

  • Page 48

    W a r r a n t y 44 Copyright © 2009, 3M. All rights reserved.[...]

  • Page 49

    Obtaining 3M printer supplies T o order 3M RFID tags, printer ribbon and other supplies in the U.S., call 1–800–328–0067, option 2. Outside the U.S., call your local 3M of fice. Product Part Number — High V olume Printer Part Number — Regular V olume Printer 3M RFID T ags, D4, 3000/CTN 75–4700–2227–0 75–4700–2227–0 Printer Rib[...]

  • Page 50

    O b t a i n i n g 3 M p r i n t e r s u p p l i e s 46 Copyright © 2009, 3M. All rights reserved.[...]

  • Page 51

    3M Service Information to gather Before you call for service, please have following information available: • The name, address, and telephone number of your facility • A description of the problem or the issue you want addressed • The model number and serial number of the equipment (located on the serial label), if the call is in regard to a [...]

  • Page 52

    3M Library Systems 3M Center , Building 225-4N-14 St. Paul, MN 55144-1000 www .3M.com/library[...]