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AB Soft BePunctual manual

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First and foremost, an user manual of AB Soft BePunctual should contain:
- informations concerning technical data of AB Soft BePunctual
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Table of contents for the manual

  • Page 1

    Copyright © 2008 Aquarius Soft Pte Ltd. All rights reserved. Version 4.0 User Manua l BePunctua l Server[...]

  • Page 2

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 2 of 35 All rights reserved. 1 Table of Content 1 TABLE OF CONT ENT ................. ......... ............. ......... .............. ........ .............. ......... ............. ...... 2 2 INT RODUCTION.... ......... ............. ......... ...........[...]

  • Page 3

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 3 of 35 All rights reserved. 6 ORGANI Z ATI ON INFORMATI ON ............. ............. ......... ............. ......... .............. ......... ........ 19 7 DEPAR TMENTS .............. ......... ............. ......... ......... ............. ......... [...]

  • Page 4

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 4 of 35 All rights reserved. R UN W HEN L OG O N W INDOWS ............. ........ .............. ......... ......... ............. ......... ............. ......... .... 34 S HOW I CON I N T ASKBAR N OTIFI CATION A REA .......... ......... ............. ....[...]

  • Page 5

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 5 of 35 All rights reserved. 2 Introduction What is BePunctual Server? Aquarius Soft BePunctual S erver is the central configuration, management and reporting component of the Aquarius Soft BePunctual co mputer employee biometric finger print time clock sof[...]

  • Page 6

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 6 of 35 All rights reserved. Easy to Use Like all other Aquarius Sof t products, we spent much time in making sure that the softwar e is very easy to learn and us e by bo th the administrator and your staff. Single or mult iple distribut ed punch stat ions [...]

  • Page 7

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 7 of 35 All rights reserved. 3 Installation and Remove Installing the applicat ion NOTE: Please e nsure that you log into Windows with an administrator account before star ting the install ation. After dow nloading the application setup file BePunctualServe[...]

  • Page 8

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 8 of 35 All rights reserved. Main Menu Menu Sub-M enu Description File New Staff Add a new staff New Staff Ty pe Add a new staff type New Departme nt Add a new department New App roved Leave And a new app roved le ave New Leave Typ e Add a new leave type Ne[...]

  • Page 9

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 9 of 35 All rights reserved. Main Tab The Main Tab is for s electing the content to display in the Content Area. The f ollowing tabs are available on the Main Tab: • Today : Click this tab to check wh o's in/out today. • Punch Cards : Click this ta[...]

  • Page 10

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 10 of 35 All rights reserved. Setup Departments View You can then group y our staffs into departments and set a dep artment head for each d epartment. This view lets you add , edit and delete yo ur organization departments. This view is accessed via Setup T[...]

  • Page 11

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 11 of 35 All rights reserved. Setup Leave Types View This view lets you add , edit and delete yo ur organization leave types like Annual Leave, Medical Leave, No-Pay Leave etc. This view is accessed via Setup T ab > Lea ve Types Control Type D escription[...]

  • Page 12

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 12 of 35 All rights reserved. Today View This view lets you check who's in/out now today and their punch in/out times and remarks. This view is accessed via Today Tab . Control Type D escription Punch In Photo Image This shows the staff/visitor photo c[...]

  • Page 13

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 13 of 35 All rights reserved. Approved L eave View This view lets you add , edit and delete yo ur staff appro ved leave. This infor mation lets you track the frequency and r eason of their leave easily. This information is also used when generating the vari[...]

  • Page 14

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 14 of 35 All rights reserved. 5 Getting Started Running the Application BePunctual Server has a Windows serv ice ( BePunctual Server Service ) module that is run in the background wh en the computer is pow er up with or without log on. This ensure that the [...]

  • Page 15

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 15 of 35 All rights reserved. Viewing Who's In/Out To view who's in/out today: • Run and show the S erver s oftware. • Click Tod ay Tab to s how the Today View • To see w ho is not in today, c lick Who's Not In • To see w ho is in alr[...]

  • Page 16

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 16 of 35 All rights reserved. Viewing Organizatio n Informatio n To view yo ur organization information: • Run and show the S erver s oftware. • Click Setu p Tab . • Click Organiz ation to show the Setup Organization View Viewing Departments To view t[...]

  • Page 17

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 17 of 35 All rights reserved. Viewing Staff Informatio n To view yo ur staff info rmation: • Run and show the S erver s oftware. • Click Setu p Tab . • Click Staf fs to show the Setup Sta ffs View • Select the staff y ou want. Viewing Visitor Types [...]

  • Page 18

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 18 of 35 All rights reserved. Enrolling Staff Fingerprint You can enroll a staff fingerprint for use in punching in/ou via Server software -> Setup -> Staffs -> Edit St aff -> Biometric Fingerprint -> Enroll Import ing Staff Fingerprint Templ[...]

  • Page 19

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 19 of 35 All rights reserved. 6 Organization Inform ation You can view and e dit your organ ization information in the Setup Organization View . 7 Departments You can group y our staff into departments. Examples of de partments are human resource , R&D [...]

  • Page 20

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 20 of 35 All rights reserved. 8 Staffs Staffs are y our organ ization employees or wo rkers . The following groups of infor mation can be store and set for each staff: • General information like full name, disp lay name, staff ID, d epartment, staff type,[...]

  • Page 21

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 21 of 35 All rights reserved. Staff Punch In/Out Sett ings Page This page lets you configure a staff's punch in/out settings. Item Description Punch ID Set the staff punch ID here. This must be set. Punch PIN Set the optional staff punch PIN here. Disa[...]

  • Page 22

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 22 of 35 All rights reserved. 1st Half Kno ck Off Time (Monday to S unday) (Only for f ull-working days) This is the time a staff can knock o ff fro m work when the staff takes 2nd half of the day leave. 2nd Half Reporting Time (Monday to S unday) (Only for[...]

  • Page 23

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 23 of 35 All rights reserved. amount for daily b ased staff only. Working Day Pay Per Day By Day of Week Check this option if the working d ay pay p er day is different f or one or more days of the week. You w ill then be able to enter the pay for e ach day[...]

  • Page 24

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 24 of 35 All rights reserved. Staff Contact I nformat ion Page This page lets you configure a staff's contact information. Item Description Office Email This is the staff's off ice email address. Office Phone and Extensi on This is the staff'[...]

  • Page 25

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 25 of 35 All rights reserved. 9 Holidays Holidays are non-wor king days fo r staffs. BePunctual takes into consideration of holidays when generating repor ts and when calculating staff pay. Holiday can be paid or not paid. Fo r paid holiday, d aily pay staf[...]

  • Page 26

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 26 of 35 All rights reserved. 10 Leave Typ es Example of leave types are Annual Leave, Medical Leave etc. Leave can be pa id leave or no-pay leave. Fo r paid leave, pay w ill not be deducted f rom the staff salary. For no -pay leave, pay for the d ay will b[...]

  • Page 27

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 27 of 35 All rights reserved. 12 Punch Cards a nd Punch E ntries A punch card contains all punch entries of a staff. Each staff has his own punch card. Each punch card entry co ntains the following information: • Punch In D ate and Ti me • Punch In Rema[...]

  • Page 28

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 28 of 35 All rights reserved. 13 Punch Stations Punch stations are software fo r staffs or visitors to punch in/out or for managers to re trieve attendance data from the sys tem. For be tter security of the Be Punctual data, they are usually install ed in o[...]

  • Page 29

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 29 of 35 All rights reserved. Deleting an Inactive Punch Stat ion You can delete a no longer in use punch station via Punch St ations Tab -> Select a n inactive station -> Delete Station Broadcast ing a Message to Activ e Punch Stations You can broadc[...]

  • Page 30

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 30 of 35 All rights reserved. 14 Reports BePunctual Server can gener ate the following repo rt types: • Staff Workin g Days and Hours : This rep ort shows the working day s and hours d etail s of the staff fo r the selected pe riod. • Attendan ce Report[...]

  • Page 31

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 31 of 35 All rights reserved. 15 Working Days and Hours Te mplates For y our convenience, work ing days and hours templates can be cre ated and subsequently applied to staffs. Editing Default Working Da ys and Hours Template You can edit the default work in[...]

  • Page 32

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 32 of 35 All rights reserved. 16 Staff Pay Temp lates For y our convenience, staff pay templates can be created and subsequently app lied to staff. The default staff pay template can be configur ed in the BePunctual Opt ions Dial og while additional templat[...]

  • Page 33

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 33 of 35 All rights reserved. 17 Visitor Types Visitor Type is way to gr oup your v isitors. Examples of staff types are parents, contractors etc. To add a v isitor to a visitor typ e, edit the visitor information and se t his visitor type. Once you have se[...]

  • Page 34

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 34 of 35 All rights reserved. 19 Customizations Run When Log On Windows BePunctual Server has a Windows serv ice ( BePunctual Server Service ) module that is run in the background wh en the computer is pow er up with or without log on. This ensure that the [...]

  • Page 35

    User Manual of Be Punctual Server Version 4.0 Copyright © 2008 Aquarius Soft Pte L td. Page 35 of 35 All rights reserved. You can change the connection por t number via Setup -> Opt ions -> General -> Conn ection Port Number -> Port N umber After changing this value, all punch stations will be disconnected and has to reconfigure w ith [...]