Avaya 15-601083 manual

IP Office 3.2 3701 Phone User Guide [15-601083] Issue [1b] (1 June 2006 )[...]

3701 Phone User Guide Page ii IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) © 2006 Avaya Inc. All Rights Reserved. Notice W hile rea sonable efforts were made to ensure that the information in this document was complete and accurate at the time of printing, Avaya Inc. can assume no liability for any errors. Changes and corrections to the inf[...]

Table Of Contents 3701 Phone User Guide Page iii IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) T able Of Content s Important Saf ety Inf ormation .................................................................................................... 1 Sens itiv e El ectron ic E nviro nmen t .......................................................[...]

3701 Phone User Guide Page iv IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Retri evi ng a Pa rked Cal l ......................................................................................................................... 17 Pla cing a C all on Hold .........................................................................................[...]

Table Of Contents 3701 Phone User Guide Page v IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Regis teri ng/De -re gisteri ng ...................................................................................................................... 34 Toggl es th e Ri nger ...........................................................................[...]

[...]

3701 Phone User Guide Page 1 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Import ant Safety Information Sensitive Electronic Environment Only use this produc t in countries where the appr opriate authorities have given their authoriza tion. The CE symbol on the product certi fies its conformity with the technical guideli nes concerning user [...]

3701 Phone User Guide Page 2 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) A vaya 3701 T elephone This phone is only supported on the IP DECT syst em. IP DECT phone features include:  Speakerphone  Illuminated display (green)  SOS (Emergency ) key for speed dia lling an emer gency number  Phone number lists and Voicemail indicatio[...]

3701 Phone User Guide Page 3 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Inst allation Installation Location Place the charger on a flat, even sur face. Do not in stall the charger, phone and accessories in the proximity of:  Water, moisture or damp areas.  Sources of heat, di rect sunlight or unve ntilated areas.  Devi ces which g[...]

3701 Phone User Guide Page 4 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Installing the Charger To operate the cha rger a mains conne ction is requi red. Check if the mains voltage matches the adapter mains voltage. Connect the cable on the plug-in AC adapter to th e terminal on the bot tom of the char ger and plug the AC adapter into the m[...]

3701 Phone User Guide Page 5 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Import ant Battery Information  Only use re-chargeabl e AA A NiMh battery of ty pical 800 mAh, 1.2 V. Nev er use a battery which is damaged or w orn out.  Heat or cold reduces the performance and life of th e batteries. It is possibl e that a phon e with hot or c[...]

3701 Phone User Guide Page 6 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Charging the Batteries Charge the batte ries approxi mately 6 to 7 hours be fore using the phone . This protectiv e measure extends the servi ce life of the batte ries. The maximum pow er output is only at tained after three to five charge and discharge cycles. W he n [...]

3701 Phone User Guide Page 7 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Initial Setup and Operation The phone can be manually registered on up to 5 di fferent DECT system s. To do so, it has to be registered to each IP DECT system . Telephone Registration Register the teleph one on the Av aya IP DECT sy stem as described in Menu: System.[...]

3701 Phone User Guide Page 8 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Keys and Displays Display Arrangement[...]

Calling 3701 Phone User Guide Page 9 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Icons Ringer de-activ ated At least 2 bars: Good radio li nk On: Phone has a co nnection Flashing: Phone has an incoming call On: Handsfree is activated Flashing: M essage in voicebox Flashing: One or mo re missed call s in the caller li st Charge status o f th[...]

3701 Phone User Guide Page 10 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Sof tkeys and the Cancel Key The Softkeys The four large keys below the display (see pictu re) are called the so ftkeys. The functions allocated to the keys are shown on the bottom line o f the display. The key function chan ges automatically according to the phone st[...]

Calling 3701 Phone User Guide Page 11 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Softkey: Esc The Esc softkey is u sed to quit the re spective menu section whi ch is displayed. The displ ay then show s the selection o f the previous menu bran ch or the curren t idle/connection di splay. Holding dow n Esc for a longer time (approx imately 2[...]

3701 Phone User Guide Page 12 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Calling Telephone On/Off  To switch the pho ne off, press for more than 1 se cond, when it is in an id le state.  To switch the pho ne on, press for more than 1 se cond or place the phon e in the charger . Loudspeaker Volume During a conversa tion you can chan g[...]

Calling 3701 Phone User Guide Page 13 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Making a Call Dialing: Press and dial the phon e number. Pre-dialling: Enter the phone nu mber and press . You can use pre-dia lling to chain telephone numbe rs from different lists. Press Options , selec t one of the lists w ith the arrow keys an d OK . Selec[...]

3701 Phone User Guide Page 14 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Making a Call from the Last Number Redial List Selection: press the -softkey and then one of the arrow keys (several ti mes if necessary) with the telephone in an idle state. The la st 10 phone numb ers dialed are then disp lay ed. The beginning/end of the number redi[...]

Calling 3701 Phone User Guide Page 15 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Making a Call from the Caller List The phone stores the phone numbe rs of the last 20 call ers in the caller list (dependent on the transmission of the phone number). If a call is not answ ered withi n 10 seconds the user is no tified v ia the text ” M issed[...]

3701 Phone User Guide Page 16 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) A nsw ering a Call At an incomin g call the number o f the caller is display ed (if transmitted). I f this number is already listed as an entry in the phone book, the corre sponding name o f this entry is disp layed during an incoming call . Press to answer the cal l [...]

Calling 3701 Phone User Guide Page 17 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Call Transfer To transfer a call to another caller. 5. You receive the call to your phone . Answer the ca ll. 5. Press and enter the ex tension to trans fer the call. 5. Press to hang up. Conference Call During a call you can create a con ference between calle[...]

3701 Phone User Guide Page 18 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Message W aiting Indication for V oicemail W he n appears in the idl e mode, the receiv er has a messa ge in his voice mail box. After li stening to all new voice mail messages, wi ll disappear in idle mode. In case the phone is switched o ff, is out of coverage or is[...]

3701 Phone User Guide Page 19 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) The Menus: Operating Procedures In this and subse quent sections, all features are a ctivated via the M enu softkey. The indiv idual operating sequences are show n in short form, and then a sh ort description follows. Menu Control The symbols hav e the follow ing mean[...]

3701 Phone User Guide Page 20 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu Timer The menu activatio n is time-moni tored. If no ent ries are made wi thin 60 seconds, then the menu is automatically quit.[...]

3701 Phone User Guide Page 21 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu: T elephone Book Settings The Telephone Boo k allow s you to store up to 50 phone numbers and na mes. The ent ries in the phone book are stored locally on the phone. The names a re sorted alphabetical ly, therefore the phone book offers an alphabetic search funct[...]

3701 Phone User Guide Page 22 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) A ddi ng a New Entry >New Entry< OK phone number OK name OK W he n enterin g the name, the keypad keys are automa tically swi tched over to character inpu t. A name consists of maxi mum 16 characters . Editing an Entry select entry Options Edit OK short / lon g [...]

Menu : Telephone Book Settin gs 3701 Phone User Guide Page 23 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Transferring Phone Numbers to the Telephone Book Every selectable phone number in the ” caller list ” or ” redial list ” can be trans ferred to the phone bo ok. To do so, the Options softkey in the Caller list M enu or Redial Li[...]

3701 Phone User Guide Page 24 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu: Redial List In the idle state, p ress and then one o f the arrow keys (several times i f necessary). You will see the last 10 internal and ex ternal parties dialled (phone number or name). Dialing: dial the phone number by pressing . Pre-dial ling is started by [...]

3701 Phone User Guide Page 25 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu: Key Lock The keypad can be locked to prev ent any acciden tal operation: press Menu , selec t Key Lock via the arrow keys and con firm by pressing OK . A loc k icon is then shown in the displa y. To unlock the keyp ad, press the ri ght softkey and then (as shown[...]

3701 Phone User Guide Page 26 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu: Caller List A ccept ed and Missed Calls Accepted and missed calls w ith a transmitted pho ne number, are entered into the call er list. A miss ed call is a call w hich has not been answered and has been alerting for at least 10 seconds. When call s have been mis[...]

3701 Phone User Guide Page 27 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu: Ringer Settings A different melody can be set for every type of call (internal and external) . Melody: Internal Menu Ringer Settings OK Melody OK Internal OK or 0 … 9 OK Select the melody for internal cal ls by entering a n umber 0 … 9 or use the arrow keys.[...]

3701 Phone User Guide Page 28 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu: V olume Settings Earpiece Menu Volume Settings OK Earpiece OK OK or 0 … 7 OK The voice v olume of the earpiece can be changed in 7 steps via digits 1 … 7 or the arrow keys. Hands-Free Menu Volume Settings OK Hands- free OK OK or 0 … 7 OK The voice v olume [...]

3701 Phone User Guide Page 29 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu: System Registration Cod e The phone can be manually registered on up to 5 di fferent DECT system s. Before you can make a call via the DECT sy stem, the phone has to be registe red to the system. A sy stem ID and registration code are necessary for the registrat[...]

3701 Phone User Guide Page 30 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) A utomatic S earch System Subscription O K A uto. S earch OK If you have re gistered your phone w ith several DE CT systems and thi s function is ac tive ( ” ” ), the n the phone wi ll automatically select one o f the systems. Thus, yo ur phone is a utomatically ?[...]

3701 Phone User Guide Page 31 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu: T elephone Options All entries in this chap ter are started by pressing the so ftkeys: Menu Telephone Op tion OK User Name User Name OK Name OK This function can be used to store the na me of the phone use r which is se t by your syste m administrator. You can c[...]

3701 Phone User Guide Page 32 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) A tt ention Tones Attention tones OK Key Click or Conf irm tones or End of Men u or Battery alarm or Cov erage Warn / OK If activated ” ” an acoustic warnin g signal is given w hen a key is pressed (Key Cli ck), if a set ting is confirmed (Confir m tones), i f the[...]

3701 Phone User Guide Page 33 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu: Security Functions The security functions are protected by a PIN code (4 digits). The PIN entry is only necessary when read only is switched on. In the delivery state the PIN is set to 0.0.0.0. For additio nal security, **** is displayed whe n entering the PIN .[...]

3701 Phone User Guide Page 34 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu: Shortcut s Several frequently used menu items can also be activ ated with shortcuts. W he n the phone is id le, press one o f the following key combina tions wi thin 3 seconds: Ringer On/Off  Menu switches the rin ger signalling off. The bell sy mbol appears [...]

3701 Phone User Guide Page 35 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Accessories  Battery: NiM h (Nickel-Metal Hy dride) re-chargea ble AAA battery of 800 mAh, 1.2V (Not avail able from Avay a)  Avaya 3701 and 3711 Desktop Charge r:  Avaya 3701 Phone Charger Rack : A maximum o f eight phones can be charged sim ultaneously . Th[...]

3701 Phone User Guide Page 36 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Care and Maintenance Your phone is a p roduct w hich meets high demand s with regard to desi gn. It should there fore be treated with care. W e w ant this product to give you ple asure for a long time and therefore make the follow ing suggestions. Pay attention to all[...]

3701 Phone User Guide Page 37 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Menu T ree Key Lock Internal Melody External Ringer Settings Volume Settings Earpiece Volume Settings Hands-free <Subscribe HS> Auto.Search <Options / New > <Options / Edit> Subscription IPO DECT <Options / Delete > System IPEI User Name Langua[...]

3701 Phone User Guide Page 38 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) IP Office Shortcodes The follow ing are the default short cod es available to all users on IP Offic e. Your system ad ministrator may change these and /or add addi tional codes for other features and for speed dials. The N where show n, should be replaced by the appro[...]

3701 Phone User Guide Page 39 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Index A accessories ............................................ .................. 35 answering a cal l ............................. .......................... 12 B battery inform ation ......................... ..............3, 5, 6, 3 5 belt clip .................[...]

3701 Phone User Guide Page 40 IP Office 3.2 [15-601083] Issue [1b] (1 June 2006 ) Performance figures and data quoted in this document are typical, and must be specifically confirmed in writing by Av aya before they become applicable to any particular order or contract. The company reserves the righ t to make alterations o r amendments to the detai[...]