Brother 9970CDW manual

ADVANCED USER’S GU IDE MFC- 99 70CDW Ve rsi on 0 USA/CAN[...]

i User's G uides and where d o I find it? Which m anual? Wha t's i n it ? Wher e is it? Safety an d Legal Read t his Guide f irst. Pleas e read the Safet y Instruct ions bef ore you set up yo ur mac hine. See this Gui de for trade marks and leg al limita tions . Prin ted / In t h e B ox Quick Setup Guide Fo llow the instr uctio ns for set[...]

ii Tabl e of Cont en ts 1 General Setup 1 Memory sto rage....... ... ..... .... ... .... ... .... ..... ... .... ..... .. ..... ..... .. ..... ..... .. ..... ..... .. ..... .... ... . 1 Vol u m e sett in gs ..... .. ..... ..... .. ..... .. ..... ..... .. ..... ..... .. ..... ..... .. ..... .... ... .... ..... ... .... ..... .. .... 1 Ring vo lume .[...]

iii Additiona l sen ding operations . . ....................................................................... .. . .. 19 Sending a fax manually ................................................................................. 19 Sending a fax at the end of a conversation ... . ............................................... 19 Dual access (bl ack[...]

iv 6 P rin ting re por t s 49 Fax rep o r ts .... .. ..... .... ... ..... .... ... .... ..... .. ..... ..... .. ..... ..... .. ..... .. ..... ..... .. ..... ..... .. ..... .... .. 49 Transmissio n verification report . .... . ................ .. . ..................... ....................... 49 Fax Jour nal .... .... ..... ... .... ..... .. ..... [...]

v C Glossar y 97 DI n d e x 1 0 1[...]

1 1 1 Memor y st orage 1 Your m enu s ettings are stored permanent ly, and in the event of a power failure will no t be lost. T emporary settings (for example, Contrast, Overseas M o de) will be l ost. Als o, during a power failure t he machine will r etain the date and time and program ed f ax time r jobs (f or example, Dela y ed Fax) for approx i[...]

Chapter 1 2 Be eper vo lume 1 When t he beepe r is on, the m achine will beep when y ou press a key, m ake a mista k e, or after you send or receive a fax. You can choose a range of volume levels, from High to Off . a Pre ss MENU . b Pre ss a or b to disp lay General Setup . Pre ss General Setup . c Pre ss a or b to disp lay Volume . Pre ss Volume [...]

Gene ral Setup 3 1 Automatic d aylig ht savings time 1 You can s et the machin e to change auto matical ly for Dayl ight Savin gs Time . It will set itself forward one hour in the Spring, and bac k one hour in the Fall. a Pr e s s MENU . b Pr e s s a or b to d isplay Initial Setup . Pr e s s Initial Setup . c Pr e s s a or b to d isplay Date&Ti[...]

Chapter 1 4 Slee p mode 1 The S l e ep Mode S etting can redu ce powe r consum ption. When the mac hi ne is in Sleep Mode (Power S ave mode) it acts as t hough it were turned off. Receiving data or starting an opera t ion wa k e s up the m achine from Sleep mode to Ready mode. The time r will resta r t if any operat ion is carried out on the machi [...]

Gene ral Setup 5 1 LCD screen 1 Se tting the back lig ht brig htnes s 1 You can adjust the brightness of the LCD backl i ght. I f y o u are havin g difficulty read i ng the LCD, try chang ing the brig ht ne s s set ting . a Pr e s s MENU . b Pr e s s a or b to d isplay General Setup . Pr e s s General Setup . c Pr e s s a or b to display LCD Settin[...]

Chapter 1 6 Ch angi ng t he pr efix num ber 1 a Pre ss MENU . b Pre ss a or b to disp lay Initial Setup . Pre ss Initial Setup . c Pre ss a or b to disp lay Dial Prefix . Pre ss Dial Prefix . d Pre ss On (or Off ). You can turn off t he prefix num ber by pressing Off . The prefix number will remain o f f un ti l you press On . e Pre ss Dial Prefix [...]

7 2 2 Secu re Fu nctio n Lock 2. 0 2 Secure F unct i on Lock lets you restrict Public access t o the following machine func t ions :  Fax Tx  Fax Rx  Copy  Scan  USB Di rect  PC Pr int  Co lor P rint This feature also prevent s users from chan gi ng the Defau lt settings of the machine by limiting acces s to the MEN U settings.[...]

Chapter 2 8 Set ting and ch angi ng t he Ad mini st ra tor Pa ssw ord 2 Setti ng up the password 2 The pa s sword you set i n these steps is for the admin i strator. This password is used to set up users and to turn Secure Function Lock on or off. (See Setting up and changi ng restricted users on pa ge 9 and T urni ng Secure Funct i on Lock on/off [...]

Securi ty feat ures 9 2 Se tting up and c han ging the Pu bli c user mod e 2 Publ i c user mode restricts the functions that are avail ab l e for P ubl i c users . P ubl ic users do not need to enter a password to access the features made available t hrough this setting. You can set up one Public user. a Pr e s s MENU . b Pr e s s a or b to d ispla[...]

Chapter 2 10 j To set up a r estricted user, press Enable or Disable for each operation , as fol lows : P ress Fax Tx . Then press Enable or Disable . After you have set Fax Tx , repeat thes e st eps fo r Fax Rx , Copy , Scan , Direct Print , Print and Color Print . k Repeat st eps g to j for entering e ac h additional user and password. l Pre ss S[...]

Securi ty feat ures 11 2 Tur ning Sec ure Funct ion Lo ck on/o ff 2 Tur ni ng S ec ure Fu nct i on L ock on a Pr e s s MENU . b Pr e s s a or b to d isplay General Setup . Pr e s s General Setup . c Pr e s s a or b to d isplay Security . Pr e s s Security . d Pr e s s Function Lock . e Pr e s s Lock Off i On . f Enter t he registered four-digit adm[...]

Chapter 2 12 Switching Us ers 2 This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock i s turned on. Chang i ng to the restricted us er M o d e a Pre ss User: Public or User: xxxxx (where xxxxx is the user’s na m e). Pre ss Change User . b Pre ss a or b to displa y your user name. c Press y[...]

Securi ty feat ures 13 2 Setting Lock 2 Setting Lock le t s you set a password t o stop other people from accidentally changing your machin e settings. Make a careful note of y our pas sword. If you forget it, you will have to reset the password s stored in the machine. Please ca l l your admi ni strator or Brother Customer S ervice. W hile S ettin[...]

Chapter 2 14 Ch angi ng y our Setti ng Lock pass word 2 a Pre ss MENU . b Pre ss a or b to disp lay General Setup . Pre ss General Setup . c Pre ss a or b to disp lay Security . Pre ss Security . d Pre ss Setting Lock . e Pre ss Set Password . f Enter the registered four-digit password by pressing the buttons on the Touchscreen. Pre ss OK . g Enter[...]

Securi ty feat ures 15 2 Restricting di aling 2 This feature is to p r e v e nt users from sending a fax or call t o a wrong number by mistake. You c a n set the m achine to restrict dialing by using the dial pad, One Touc h and S p eed Dial. If y ou choose Off , t he machine doe s not restrict th e dialing method. If you ch o o se Enter # twice , [...]

Chapter 2 16 LD AP ser ver res trictio n 2 a Pre ss MENU . b Pre ss a or b to disp lay Fax . Pre ss Fax . c Pre ss a or b to disp lay Dial Restrict . Pre ss Dial Restrict . d Pre ss LDAP server . e Pre ss Off , Enter # twice or On . f Pre ss St op/ Ex it . Note • The Enter # twice setting wi ll not work if you use an external phone or press Hook [...]

17 3 3 Additional s endi ng options 3 Se ndi ng fax es usi ng mul tipl e sett i ngs 3 Before you send a fax, y o u can chang e any combin ation of t he s e s ettings: dupl ex fax, contrast, resolut i on, overs eas mode, delayed fax tim er, polling trans m i s sion, real time transm ission, broadcas t , gl ass scan s ize or cover page settings. a Pr[...]

Chapter 3 18 Volu me 3 You can adjust t he speaker v olume temporarily. a Pre ss ( FAX ). b Pre ss d or c to disp lay Volume . Pre ss Volume . c Press to decrease or to increase the speaker volume level. d Pre ss OK . Co ntr ast 3 For m ost document s the def ault setting of Auto will give t he bes t re sults. Auto automatically chooses the suitabl[...]

Sending a fa x 19 3 Additional s endi ng operations 3 Se ndin g a fax ma nually 3 Manual tra nsmission 3 Manu al transmission lets you hear the dialing, ringing and fax-receiving tones whil e send i ng a fax. a Make s ure you are in Fax m ode . b Load your docum ent . c Pr e s s Hook and li ste n for a dial t on e. Or pick up the handset o f t he e[...]

Chapter 3 20 Du al acces s (b lack & white onl y) 3 You can dial a numbe r, and sta r t sca nni ng the fax into me m ory— even when the machi ne is sending from mem ory, receiving faxes or printing PC data. Th e LCD will s h ow the new job nu mber. The n umber of pages yo u can sc an into the mem ory wi ll vary depending on t he data that is [...]

Sending a fa x 21 3 How to broadc ast a fax 3 Note To hel p you choose numbers easily, press Address Book and then press (Search). a Pr ess ( FAX ). b Load your docum ent . c Pr e s s d or c to display Broadcasting . Pr e s s Broadcasting . d You c an add nu m be r s t o the broadc ast in the foll owi ng ways:  Press Manual and e nt e r a number[...]

Chapter 3 22 Re al Tim e Tran smi ssion 3 When y ou are sending a fax, the m achi ne will scan t he documents into the memory befo r e sending it. Then, as soon as the telepho ne lin e is free, the mach ine w ill start d ialin g and sending. Som et ime s , you may w ant to s end an important documen t immed i ately, without waiting for m emory tran[...]

Sending a fa x 23 3 De layed b atch transm issio n (bl ack & whi te onl y) 3 Before se ndi ng the delayed f ax es, your machin e will help you economize by sorting all the f ax e s in t he memory by de s tina t ion and schedu led t ime. All delayed faxes tha t are scheduled to be sent a t the same time to the s ame fax number will be sent as on[...]

Chapter 3 24 Set ting yo ur c hange s as t he ne w de fault 3 You can save the fax settings for Fax Resolution , Contrast , Real Time TX , Glass ScanSize and Coverpage Setup you use most often by setting them as the default. These settings will stay u ntil you c hange them again. a Pre ss ( FAX ). b Pre ss d or c to choos e t he setting you want to[...]

Sending a fa x 25 3 El ectr onic cove r page (bl ack & whi te onl y) 3 This feature will not work unless y ou have already program med your S tat i on ID. (See the Quick S et u p Guide .) You can aut om a t ically s end a cover page with ev ery fax. Your cov er page includes your Station ID, a comme nt , and the name (or numb er) store d in the[...]

Chapter 3 26 Send a c over page for a l l fa xes 3 You can set t he machine t o send a cover page wh enever you send a f ax. a Pre ss ( FAX ). b Pre ss d or c to disp lay Coverpage Setup . Pre ss Coverpage Setup . c Pre ss On (or Off ). d Pre ss a or b to c hoose a com ment. e Enter two di g i ts t o show the n umber of pages y o u are sendi ng. Pr[...]

Sending a fa x 27 3 Polling ove rview 3 Pol l ing lets you s et up your machine so ot her people can rec ei ve faxes from you , but they pay for the call. It also l et s you call somebody else’s f ax machi ne and r ece i ve a fax fr om it, so you pay for the call. The polling f e at ure needs to be set up o n both machines for t hi s to work. Not[...]

28 4 Remote Fa x Option s (black & whit e onl y) 4 Remote F ax Options are NOT avail a bl e f or co lor fa xes. Remote Fax Optio ns l et you receiv e f axes while you are away from the machine. You can use onl y on e Rem ote Fa x O pti on a t a time. Re ceivin g faxes into memo ry whe n the p aper tr ay is empty 4 As soon as t he paper tray be [...]

Receivi ng a fax 29 4 Note • Y ou can enter an E -mail address by pre s sin g on t he Touchscr een. • Y ou can display your stored num bers and E-m ai l addresses in alph abetical order by pre s sin g on the T ouchscreen. • Y ou cannot enter a f o r w arding number using a One Touch k ey on the c o nt rol panel. • De pending on t he E-mail [...]

Chapter 4 30 h Pre ss St op/ Ex it . Note • I f you have s et Pagin g, a backup c opy will autom aticall y be printed at the machin e. • Y ou cannot change a Paging or PIN number rem ot e l y. Fax S torage 4 The F ax Storage f e at ure lets you s t o re your received faxes i n the m achine’s memory. Y ou can retrieve stored fax message s from[...]

Receivi ng a fax 31 4 PC- Fax R eceive 4 If y ou turn on the PC-F ax Receive feat ure your machine wi ll store rece ived faxes in mem ory and send them to your PC automat ically . You can then use your PC to view and store t hese faxe s . Even i f you have turned off y our PC (at night or on the we ekend, for exam ple), your machin e will receive a[...]

Chapter 4 32 Ch angi ng Re mot e Fax Opt ions 4 If received faxes are left i n your machin e’ s mem ory when you change to anoth er Remot e Fax O ption, t he LCD w ill ask you one of the following ques t ions :  Erase All fax?  Print All fax? • I f you press Yes , fa xe s in t he m em ory will be erased or printed before the setting cha n[...]

Receivi ng a fax 33 4 Remo te re trieva l 4 The rem ote retri e v a l feature lets you ret ri eve your stored fax messages when y ou are not at the machine . You can call your machine from any touc h tone telephone o r fax machin e, then use the Rem ot e Access Code to retrieve your messages. Set tin g a Re mote A cces s Code 4 The Rem ot e Acce s [...]

Chapter 4 34 Re trievin g fax me ssag es 4 a Dial your fax number f rom a t el epho ne or anothe r fax machine using touch tone. b When your machine answ ers, immediately ente r your Remot e Ac cess Code (3 digits followed by l ). I f you hear one long beep, you have messages . c When yo u hear two sho r t be eps, u s e t h e dial pad to pre s s 9 [...]

Receivi ng a fax 35 4 Remo te fa x command s 4 Follow the com m a nds b el ow to access fe at ure s when you are away from the mac hi ne. When y ou call the m achine and e nt er you r Remote Access Code (3 dig it s foll owed by l ), the system w ill g ive two short beep s and you mu s t enter a remote comman d. Remote co mmands Operat ion details 9[...]

Chapter 4 36 Additional re ceiving opera tions 4 Pr inting a redu ced inco min g fax 4 If you choose On , the machine autom at ica l ly reduces each p age of an incoming fax t o fit on one pag e of A 4 , Letter, Legal or F olio size paper. The m achine calcula t es the reduction ratio by using t he page size o f the fax and your Paper Size se tti n[...]

Receivi ng a fax 37 4 Se tting the Fax R eceive St amp (b lack & white only) 4 You can set the m achine to print the rec eived date and tim e in the t op center of each receive d fax page. a Pr e s s MENU . b Pr e s s a or b to d isplay Fax . Pr e s s Fax . c Pr e s s a or b to d isplay Setup Receive . Pr e s s Setup Receive . d Pr e s s a or b[...]

Chapter 4 38 Sett ing the P rint Dens ity 4 You can adjust t he Print Dens i ty setting to make your printed pages darker or l ight er. a Pre ss MENU . b Pre ss a or b to disp lay Fax . Pre ss Fax . c Pre ss a or b to disp lay Setup Receive . Pre ss Setup Receive . d Pre ss a or b to disp lay Print Density . Pre ss Print Density . e Pre ss c to mak[...]

Receivi ng a fax 39 4 Polling ove rview 4 Pol l ing lets you s et up your machine so ot her people can rec ei ve faxes from you , but they pay for the call. It also l et s you call somebody else’s f ax machi ne and r ece i ve a fax fr om it, so you pay for the call. The polling f e at ure needs to be set up o n both machines for t hi s to work. N[...]

Chapter 4 40 c When t he LCD asks if you want to cancel the entire sequential polling job, do one of the f ol l owi ng:  Pre ss Yes to confi rm.  To exit without canceling, press No or Stop/ Exit . d Do one o f the following:  To cance l the current j ob , pre s s Yes .  To exit without canceling, press No or Stop/ Exit .[...]

41 5 5 Telephone line servi ces 5 To ne or Puls e (Can ada o nly) 5 If y ou have a Pulse di ali ng service, but need to send Tone signa l s (for example, for telephone bank i n g), follow the instructions below. I f you have Touch To ne service, you will not need this f e at ure to sen d tone signa l s. a Pick up the h andset of t he external telep[...]

Chapter 5 42 The third way is the easiest: Buy a t ri pl ex adapter. Y ou can plug a t riplex adapter into an RJ14 outlet. It sep arat es the wires into two separate RJ11 jack s (Line 1, L ine 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your m achine is on Line 2 , plug[...]

Dial ing and s toring n umbers 43 5 Additional d ialin g operations 5 Di aling access code s and cr edit ca rd n umb er s 5 Som etimes you may wan t t o choose from several l ong di st ance carrie r s whe n you send a fa x . Ra t es m ay vary dependi ng on the t i m e and d estination. To take adv ant a ge of low rates, you can st ore the access co[...]

Chapter 5 44 Additional wa ys to store num bers 5 Sett ing up Group s for Broa dca sti ng 5 If you often want to send the same fax mess age t o many fax numb ers you can set up a Group. Groups are stored on a One Touch ke y or a Speed Dial number. Each Group use s up a One Touch k ey or a Speed Dial location. You can t h en send the fax m ess a ge [...]

Dial ing and s toring n umbers 45 5 i To choose the fax/scan resolution for the Group number, go to the appropriate next st ep as shown in the f ol l owi ng table. j Select t he resolution f rom Standard , Fine , S.Fine 1 or Photo and g o to ste p o . 1 S.Fine is avai labl e i f th e Grou p is co ns tit uted by only f ax numbe rs. k Select t he res[...]

Chapter 5 46 Opt ions for Sett ing Up G roups 5 The f ol lowing chart shows the selection s for setting up G roup num bers. When yo u s tore num bers, the LCD instruc t s you to choo s e from the options shown in the following steps. 1 S. Fine does not appe ar if yo u ad d an E-mai l add ress in s tep 5. Note • I f you choos e Signed PD F, you m [...]

Dial ing and s toring n umbers 47 5 Cha nging Group n umb ers 5 You can change a Group num ber that has already been s t ored. If the Group has a fax forwarding numbe r, it will be dimmed on th e LCD. You can not select the numbe r to m ake chan ges. Cha ngi ng a G rou p na me a Pr e s s Address Book . b Pr e s s More . c Pr e s s Change . d Pr e s[...]

Chapter 5 48 Del etin g Gr oup numb er s 5 You can delete a Group number that has already been stored. If a Group has a schedul ed j ob or fax forwarding num ber, it wi l l be dimmed on the LCD. You cannot select the num ber to delete it. a Pre ss Address Book . b Pre ss More . c Pre ss Delete . d Pre ss a or b to displa y the Group you wan t to de[...]

49 6 6 Fax reports 6 Some fax reports (transmission verification and f ax journal) can be printed autom at i c a l ly and m anually. Tr ansmis sion verif icatio n repor t 6 You can use the Tran s miss i on Verification Report as proof that you sent a f ax. (For details about how to set up the type of report you want, see T ran s miss i on V eri fic[...]

Chapter 6 50 Reports 6 The f ol lowing reports are available: 1 Transmission Displays t he Transmission Verif i c ation Report f or your last outgoing 200 faxes and prin t s the last rep ort . 2 Help List Prints a list of com monly used function s to help you program your machin e. 3 Tel Index List Prints a list of names and numbers stored in the O[...]

51 7 7 Copy setting s 7 You can change the c opy sett i ngs temporaril y for the next copy. These se t tings are temporary, and the machin e returns to its default settings one minu t e a f ter copy i ng, unle s s you h ave set the Mode Time r to 30 seconds or less. (S e e Mode Timer on page 6.) To change a s etting, press ( COP Y ) and t hen press[...]

Chapter 7 52 En larging o r redu cing t he im age c op ied 7 To en large or redu c e the next copy follow the instructions be low: a Pre ss ( CO P Y ). b Load your docume nt . c Enter the number of c opies you want. d Pre ss d or c to disp lay Enlarge/Reduce . Pre ss Enlarge/Reduce . e Pre ss 100% , Enlarge , Reduce or Custom(25-400%) . f Do one o [...]

Making cop ie s 53 7 Dup lex (2 -sided) Co pying 7 If you wa nt to use the automatic dupl ex copy feature, l o ad your doc ument in t he ADF. If y ou get an Out of M emory mes sage while you are making duplex c opi es, try installing extra memory. (See In st al ling e xtra memory on pa ge 95.) You m ust choo s e a 2-side d c op y layo ut from the f[...]

Chapter 7 54 d Pre ss d or c to disp lay Duplex Copy . Pre ss Duplex Copy . e Pre ss 2side i 2side , 1side i 2side LongEdgeFlip , 2side i 1side LongEdgeFlip , 1side i 2side ShortEdgeFlip , 2side i 1side ShortEdgeFlip , Off . f If you do not wa nt to change a dditional settings, press Black Start or Color Start . Tra y select ion 7 You can change th[...]

Making cop ie s 55 7 So rtin g copi es using t he ADF 7 You can sort multiple copies. Page s will be stack ed i n t h e order 1 2 3 , 1 2 3, 1 2 3, and so on. a Pr ess ( CO PY ). b Load your docum ent in the ADF. c Enter t he number of copies you want. d Pr e s s d or c to d isplay Stack/Sort . Pr e s s Stack/Sort . e Pr e s s Sort . f If yo u do n[...]

Chapter 7 56 h Place the next pag e on the scanner glass. Pre ss Black S tar t or Color Start . Repeat st eps g and h for each page of the layout. i After all the pag es have been scanned, press No in step g to finis h. If you a re copying fr om the ADF: 7 Insert your docum ent face up in the direction shown below:  2 in 1 (P)  2 in 1 (L) [...]

Making cop ie s 57 7 2 in 1 ID Co py 7 You can copy both sides of y o ur i dentificat ion card o nt o o ne page, keeping the origi nal card size. Note You can cop y an identification c ard t o the extent permi t ted under applicable laws. See Legal li mit at ions f or copying i n the Safet y and Legal Booklet . a Pr ess ( CO PY ). b Place your iden[...]

Chapter 7 58 Ad justi n g Colo r (Sat uratio n) 7 You can change the default setting for color saturation. a Pre ss ( CO P Y ). b Load your docume nt . c Enter the number of c opies you want. d Pre ss d or c to dis play Color Adjust . Pre ss Color Adjust . e Pre ss Red , Green or Blue . f Pre ss d to decrease or c to increase th e color saturation.[...]

Making cop ie s 59 7 Se tting you r favo rites 7 You c a n store the copy sett i ngs t hat you use most often by setti n g them a s a f avori t e . You can set up t o three favorites. a Pr ess ( CO PY ). b Choose the copy option and set t ings you want to store. c Pr e s s d or c to d isplay Favorite Settings . Pr e s s Favorite Settings . d Pr e s[...]

60 A Cleaning an d chec king the machine A Clean t he outside and inside of the m achine regularly with a dry, lint-free cloth. When you replace t he toner cart r idge or the drum unit, make sure that y ou clean the inside of the machine. If printed pa ges are s t a i ned with toner, c l ea n the inside of the m achine with a dry, lint-free c l ot [...]

Routine maint enance 61 A c Wipe the outside of the machine with a dry, lin t-free soft cloth t o remove dust. d Remove a ny paper t hat is in t h e paper tra y. e Wipe t he inside and the out s ide o f the paper tra y wi th a dry, lint-free sof t c l o t h to rem ov e d ust. f Re-load the paper and put the paper tray firmly back in the machine. g [...]

62 d In the A DF unit, c lean the white bar (1) and the glass strip (2) underneat h i t with a soft li nt -free cl ot h moistened wi th water. Note In a ddition to clea ning the sc anner glass and gl ass strip wi t h a soft lint-free cloth moistened with water, run your finger t ip over t he glass to s ee if you can fe el anything on it. If you fee[...]

Routine maint enance 63 A c Hold the green handle o f t he drum unit. Pull the drum unit o ut until it stops. d Turn the green lock lever (1) a t t he l eft of the mac hi ne counterclockwise to the release position. Holding the green handles of the drum unit, lift the f ront of the drum unit and rem ove it f rom the machine. 1[...]

64 IMPORTAN T • W e recomm end that you place the drum unit and/or the t oner cart ridge on a c l ean, flat surf ace with a sheet of disposable paper or cloth underneath it in case you accide nt ally spi ll or scatter toner. • To preve nt damage to the machine from static electricity, DO NOT touch the electrodes s hown i n the illustration. •[...]

Routine maint enance 65 A g Match the guide ends (2) of the drum unit to t h e c marks (1) on both sides of the machine, then gent l y slide the drum unit into t h e machine until it st op s at the green lock lever. h Turn the green lock l e v e r (1) cl ockwise to the lock po s ition. i Push the drum unit in until it stops . j Close the front cove[...]

66 Cl eani ng the co ron a wi res A If you have print quality problems, clean the four coron a wires as f ollows: a Press t he f ront cover rel ea s e button and then op en the fron t cover. b Hold the green handle of the drum unit. Pull the drum u nit out until it stops.[...]

Routine maint enance 67 A c Hold the handle of the t o ner cartridge and slightly push it toward the machine to unl ock it. Then pull it ou t of the drum unit. Rep eat this for all t he t oner cartri d ges. d Push to release the latches of the corona wire cover (1), and then open t he cover. 1[...]

68 e Clean the c orona wires inside the drum unit by gen t ly sl idi ng t he green tabs from left to right and right to left several t ime s . Note • Be s u r e t o return the t ab to t he home pos ition ( a ) (1). I f you do not, printed pages may have a vertical stripe. • We recommend that you c l ean the corona wire for eac h color. If y ou [...]

Routine maint enance 69 A f Close th e corona wire cov e r. g Repeat steps d to f to clean each of three remaining corona wires. h Hold the handle of the t o ner cartridge and slide the toner cartri d ge into the drum unit, t hen s lightly pul l it toward y ou until you hear it cli ck into place. Ma k e sure that y ou mat c h t he toner cartridge c[...]

70 i Push the drum unit in until i t stops. j Cl o se t h e fr on t cov er of th e ma ch i ne. Cl eani ng th e dr um unit A If your printout has c ol ored dots or other repeating m arks at 3 . 7 i n. (9 4 mm) interv al s, the drum may hav e f o r eign m at erial, such as glue fr om a labe l stuck on the drum surf a c e . Follow th e steps below t o[...]

Routine maint enance 71 A g Press the front cove r release button and then o pen the fr ont cover. h Hold the green handle of t he drum uni t . Pull the drum unit o ut until it stops.[...]

72 i Turn the green lock lever (1) at the left of the machine counterclock wise t o the release posi tion. Ho lding the green handles of the drum uni t, lift t he front of the drum unit and rem ove it f rom the machine. IMPORTAN T • We recommend that you pl ace the drum unit on a clean, flat surf ace with a she et of disposa bl e paper or cloth u[...]

Routine maint enance 73 A j Hold the handle of the t o ner cartridge and slightly push it to u nlock i t . Then pull it out of the drum unit. Repeat this for all the toner cartri dg es. IMPORTAN T • W e recommend that you place the toner cartridges on a cl ean, flat surface wi t h a she et of disposable paper or cloth underneat h it in case you a[...]

74 k Turn the drum unit o v e r by holding the green handles. M ake s ure that the drum unit gears (1) are on the left hand side. l Read following information from the drum dot check sheet.  Dot col or: The color of pri nted dot s is the color of the d r u m you sh oul d clean.  Dot l ocation : The s heet has ei ght numbered columns. T he num[...]

Routine maint enance 75 A n Turn the drum unit gear toward you by hand while looking at t he surface of the suspecte d area. o When you have found the mark on the drum that matches t he drum dot check sheet, wipe the surface of t h e drum gently with a cotton swab unt i l the ma r k on the surface comes off. IMPORTAN T • T he drum i s photosensit[...]

76 q Hold the handle of the t on er cartridge and slide the toner c art ridge into the drum unit, then sl ightly pull it toward you until yo u hear it c lick in t o place. Make sure that you match t h e toner cartridge color to the same color label on the drum unit. Repeat this for all the toner ca rtr idg e s. r Make sure the green lock lever (1) [...]

Routine maint enance 77 A t Turn the green lock l e v e r (1) cl ockwise to the lock po s ition. u Push the drum unit in until it stops . v Close the front cover of the machin e. w Plug the machine’s power c ord back into the AC power outlet first , conn ect all cables, an d then pl ug in the t el ephone line cord. T urn on the machine’s power [...]

78 Cl eaning the pape r pick- up rolle rs A If y ou have p aper feed probl ems, clean t he pick-up rollers as follows: a Turn off t he machine’s po w er swi tch. Unplug the power co r d f rom the AC power outlet. b Pull the paper tray c ompl et e l y out o f the machine. c Tightly wring out a lint-free cloth soaked in lukewarm wat er, and then wi[...]

Routine maint enance 79 A Calib ration A The out put density for each color may vary dependi ng on the environ ment the machine is in, s uch as t em p erat ure and humid it y. Calibration helps you to improve the color dens i ty. a Pr ess MENU . b Pr e s s a or b t o disp lay Printer . Pr e s s Printer . c Pr e s s a or b t o disp lay Calibration .[...]

80 Auto Re g istrat i o n A Registra t i on A If solid areas of color or images have cyan, magenta or yellow fringes , you can use the auto-registration feature to correct the problem . a Pre ss MENU . b Pre ss a or b to d ispl ay Printer . Pre ss Printer . c Pre ss a or b to d isplay Auto Regist. . Pre ss Auto Regist. . d The machine will display [...]

Routine maint enance 81 A Fr eque ncy ( Co lor Co rre ction ) A You can set how often the color correction (Color Calibration and Auto Registration) occurs. The default s ett in g is Normal. The color correction process consum es some amou nt of the toner. a Pr ess MENU . b Pr e s s a or b t o disp lay Printer . Pr e s s Printer . c Pr e s s a or b[...]

82 Chec king the r e mainin g lif e of part s A You can see the ma c hine’s parts life on the LCD. a Pre ss MENU . b Pre ss a or b to d ispl ay Machine Info. . Pre ss Machine Info. . c Pre ss Parts life . d Pre ss a or b to s ee the approxim ate remaining parts life of t he Drum , Belt unit , Fuser , Laser , PF Kit MP , PF Kit 1 and PF Kit 2 . e [...]

Routine maint enance 83 A Packing a nd s hipping the mach ine A WARNING This machine is heavy and weighs approximately 62.8 lb (28.5 kg). To prevent possible inju r ies at least two peop le should lift the ma c hine. B e careful not to pi nch your fingers wh en you put the machine down. If you use a Lower Tray, carry it separately from your machine[...]

84 a Turn off t he machine’s p ow e r switch. Unplug the telephone li ne cord first, disconnect al l cables, and then unplug the power cord from the A C power outlet. b Press t he f ront cover rel ea s e button and then op en the fron t cover. c Hold the green handle of the drum unit. Pull the drum u nit out until it stops.[...]

Routine maint enance 85 A d Turn the gree n lock lever (1) at the left of the mac hi n e coun terclo ck wi se to the release position. Holding the green handles of the drum unit, lift the front of the drum unit a nd remove i t f rom the machine. IMPORTAN T • H old the green handles of the drum unit when y ou carry it. DO N OT hold the sides of th[...]

86 e Hold th e green handle of the belt unit with both h ands and lift t he belt unit up, then pull it out. f Remove the two pieces of orange packing m aterial and dis c ard them. Note This step is on l y neces s a ry when y ou are replacing the waste toner box for t h e first time, and is not required for t he replacemen t wa s te t oner box. The [...]

Routine maint enance 87 A g Remove t he waste t oner box from the machine using the g reen h andl e, and then put it i n a plastic bag and seal the bag complet el y. IMPORTAN T Handle the waste toner box carefully. If toner scatters on your hands or clothes, immedi at ely wi p e or wash it off with co l d water. h Put the belt unit back into the ma[...]

88 i Install orange packing mat erial s t o the drum unit as foll ows:  To secure the toner cartridges, install the matching orange packing strips (1) (marked L and R) to th e drum unit on the l ef t and right sides, as show n in the il lustrat ion.  Attach the orange packing strip (2) t o the le f t side of the drum unit, as shown in the i l[...]

Routine maint enance 89 A j Put a piece of paper (Lett e r or A4 ) on the belt unit to prevent damage to the belt unit. k Make sure the green l ock lever (1) i s i n the rel ease position as shown in the illustration. l Match the guide ends (2) of the drum unit to t h e c m ark s (1) on both sides of the machine, then gent l y slide the drum unit i[...]

90 n Push the drum unit in until i t stops. o Cl o se t h e fr on t cov er of th e ma ch i ne. p Put the Styrofoam piece (2) into the lower c a r ton (1). Then put the wa s te toner box in the Styrofoam piece. q Wrap the machine with a p last i c bag. Put the machine o n the Styrofoam piece (1 ). FRONT 1 2 FRONT 1[...]

Routine maint enance 91 A r Put the Styrofoam piece (2) into the back sid e of Styrofo am piece (1) as sho wn in the il lustra tion. s Place the upper carton (1) over the machine and t he l ower carton (2). Align the joint hol es of t he upper carton w ith the joint hol es of t he l ow er carton. Secure the upper c art on t o the lowe r carton usin[...]

92 t Put the two Styrofoam pieces (1) into the carton matching the ri g ht of the machine to the "RI GHT" mark on one of the Styrofoam pieces, and the left of the machine t o t h e "LEFT" m ark on the other Styrofoam piece. P ut the A C power co r d and printed m aterial s in the original carton as shown in the illust rati on. N[...]

93 B B Options B This machine has the followin g optional accessories. You c an increa s e the capabilities of the machin e with these i tems. Opt i ons B Lower tray u nit SO-DIMM memo ry LT-300CL[...]

94 Optiona l paper tray (LT-300CL) B An o pt ional lower tray can be installed, and it can hol d up to 50 0 shee t s of 20 lb (80 g/m 2 ) paper. When a n optional tray is i nst alled, the machine can hold up t o 800 sheets of plain paper. For setup, see the Instructions that we have supplied with the lower tray uni t. Memo ry board B MFC-997 0CDW h[...]

Options 95 B I n s tallin g extra mem ory B a Turn off th e machine’s power switch . Unplug the telephone l ine cord. b Disconnect t he interface cab le from the machine, a nd then unplug the power cord from the A C power outlet. Note Be sure to turn off the mac hine’s power swi t ch before you install or remove the SO-DI MM. c Remove the plast[...]

96 h Plug in the telephone line cord. Turn on the machine’s power switch. Note To m ake sure t hat you hav e installed t he SO-DIM M properly, you can print the u s e r settings page that s hows t he current memo ry si ze . (Se e How to pri nt a report on pag e 50.)[...]

97 C This is a comprehensive l ist of feat ures and terms t hat appear in Brot her manuals. Av ai la bi lity of these fe at ures depen ds on the mod el y ou purcha s ed . C Glossar y C ADF (automatic document feed er) The doc ument can be placed in the ADF and s canned o ne page at a time aut oma ti ca l ly . Auto Reduction Reduc es the size of inc[...]

98 Easy Receive Enabl es your machine to respond to CNG tones if you interrupt a f a x call by answe r ing it. ECM (Erro r Corre ction Mode) Detects errors during fax transmission and res ends the pages of the fax that ha d an error. Ex tens i on t el eph on e A t el ephone on t h e fax numb er that is plugged into a sepa rat e telepho ne w all ja [...]

Gl os s ar y 99 C On e Tou ch Keys on the m achine’s control panel where you can store numbers for easy dialing. You can store a second number on ea ch key if you press 21-40 and the One Touch k ey together. Out of Paper Recep ti on Rece i ves f axes into t he machine’s mem ory when the machine is out of paper. Overse as Mo de Makes t emporary [...]

100 Tempo rary settings You can choos e certain options for each fax transm i ssion and copy without chang i ng the defaul t settings. Tone A form of dialing on the telephone line used for Touch Tone telepho nes. Trans mission The process of sending faxes ov er the teleph one l ines from your machin e to the recei ving fax machine. Trans mi ssion V[...]

101 D A Appl e Macintosh See Sof tware User’s Gui de. B Broadcas ting ... .... ... ..... .. ..... .... ... .... ..... ... ... 20 canceling . .. ..... .. ..... ..... .. ..... ..... .. ..... ..... .. . 21 setting up groups for .... ..... .. ..... ..... .. ..... . 44 C Canc el ing broadcast in proc ess .. ..... .... ... .... ... ..... ... 21 fax job[...]

102 canceling f rom mem ory . ..... .. ..... ..... .. .. 23 contrast .. .. ..... .... ... ..... .... ... .... ..... .. ..... .. 18 delayed b atch .... ..... ..... .. ..... ..... .. ..... .. .. 23 delayed f ax . ..... ..... .. ..... ..... .. ..... .. ..... .... 2 2 from memo r y (dual access ) . ... .... ..... .. 20 manual ... .... ... .... ... ....[...]

103 D R Redial/P ause k e y ..... ... .... ..... .. ..... ..... . 43 , 99 Reduc i ng copies ... .. ..... .... ... ..... .... ... .... ..... .. ..... ..... . 52 inco ming faxe s .... .. ..... ..... .. ..... .... ... ..... ... 36 Remote ret riev a l ..... ..... .... ... .... ..... .. ..... ..... . 33 access code ... .. ..... ..... .. ..... .. ..... .[...]

Bro th er In te rnat i ona l Cor p orat ion 100 S omerse t Corp orate Bo ulevar d P.O. Box 6911 Br idgewa ter, NJ 0 880 7-0911 USA Brot her Inte rnatio nal Corp oratio n (Cana da) Lt d. 1 r u e Hôtel de Ville, Dol lard- des-O rmeaux , QC, C anada H9B 3H6 Vi sit us on the Wor ld Wid e W eb http: //www.broth er.com/ This machi ne is approved f or us[...]