Brother MF11743693 manual

USER’S GUIDE MFC-54 90CN Ver sion 0 USA/CAN[...]

If y o u need to call Customer Service Ple ase c omplet e the fo llow ing info rma tion for futu re re fer en ce : Model Numbe r: MFC -54 90CN Seri al N um ber : 1 Dat e of Pur c ha se : Pl ac e o f P ur ch as e : 1 The seria l numb er is on th e back of th e un it. Re tain this User ’s Guid e wit h you r sa les re ceip t as a perm ane nt re cord[...]

i Brother numbers IMPORTANT For technic al help, you must ca ll the country where you bough t t he machine . Calls must be made from within that countr y. Re gister yo ur pr oduct By register ing your product wit h B rot her Internationa l Corporat ion, you will be recorde d as the origina l owner o f the produc t. Your registr ation with Broth er:[...]

ii Orde ring ac cessor ies an d supp lies For b est quality results use only genuine Broth er accessor ies, wh ich are available at m ost Br other retail ers. If you c annot find the accessor y you need and y ou have a Vi s a , MasterCard, D iscover, or American Express credit card, you can order accessories direct ly fr om Brother . (You can visit[...]

iii Notice - Discl aimer of Warran ties (USA and Can ada) BROT HER'S L ICENSOR(S), AND THEI R DIREC TORS, OFFICER S, EMPLO YEES OR AG ENTS (COL LECTIVEL Y BR OTHER'S LICENS OR) MAKE N O W ARRANT IES, E XPRESS OR IMPLI ED, INCLUDING W ITHOUT LIMITATION THE I MPLIED W A R RA N TIES OF ME RCHANTABILIT Y AND F ITNESS FOR A PARTICULAR PURPOSE,[...]

iv Broth er ® Two -Year Limited Warran ty a nd Re placeme nt Servic e (USA On ly) Who is covered:  This limited war r anty ( “ war ra nt y ” ) is give n only t o the original end-use/ retail purcha ser (referr ed to in t his warrant y as “ Original Purchas er ” ) of t he accomp anying prod uct, consumab les a nd acces sories (collec tiv[...]

v Brot her ® T wo-Y ear L imit ed War ra nty and Repl acem ent Se rvi ce (USA Only ) discretion. Brother reserves the right to supp ly a r efu rbis hed or rem anu fact ured repl ac emen t Ma ch ine a nd/o r ac com pa nying C onsum able and Acce ssor y Ite ms an d use r efurbi sh ed par ts pr ovid ed suc h repl acem ent pr oduc ts con for m to t he[...]

vi BROTHER MULTIF UNCTION CENTER / FAX M ACHINE LIMITED WARR ANTY (Cana da only ) P ursuant to the limited w arra nty of 2 years from the d ate of purchas e for labo ur and p ar ts, Brothe r Inter national Cor poration (C anada) Ltd. ( “ Brother ” ), o r its Authorized Service Centres, will repair or replace (at Brother's s ole discretion [...]

vii Table of Conte nts Section I General 1 Gene ral Info rmat ion 2 Usi ng th e docu me ntat ion ..... .. ... .... .. ..... .. ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ... 2 Sym b ols a nd con ve ntion s us ed in t he doc um ent ati on ..... .. ... .... ... .... ... .. ..... .. .. . 2 Acces s i ng the Software[...]

viii 4 Secur ity featur es 24 TX Lo ck . ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... .. ... .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .. .... 2 4 Setting and changi ng the TX Lock password ...... ....... ......... ......... ......... ....... . 24 Tu rn ing T X Lock o n/o ff . ..... .. ... .... .. ..... ..[...]

ix 7 Telepho ne Servic es and E xtern al devic es 40 Voi ce Op erat ion s . .... ... .... ... .. ..... .. .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. . 4 0 Ton e or puls e (Ca nada only) .. ..... .. .. ..... .. ..... .. ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... ... 4 0 Fax /T el mo [...]

x 10 Pri nti ng R epo rts 62 Fax report s ....... ....... ....... ......... ......... ......... ......... ........ ....... ....... ......... ......... ......... . 62 Transmission Verif ication Report ........ ......... ........ ....... ....... ......... ......... ......... . 62 Fax Journal (ac tivity report ) ... ......... ....... ....... ....... .[...]

xi PhotoCapt ure Center ® prin t s ett ings . .. ..... .. .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... . 8 2 Pri nt q uali ty . ... .... ... .... ... .. ..... .. .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. ..... . 8 2 Paper Options... ......... ........ ......... ....... .....[...]

xii B Trou bles hoo ting a nd Ro uti ne M aint ena nce 1 06 Troubles hooting . ......... ......... ........ ......... ....... ....... ......... ......... ......... ........ ....... ..... 106 If y ou ar e havi ng d iffic ul ty wit h you r ma chine .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. .. 106 Dial T one .. ....... ....... ....... [...]

Section I General I General Infor mation 2 Loa ding paper and d ocume nts 8 General setup 20 Security featu res 24[...]

2 1 Using the documentati on 1 Thank y ou for buy ing a B rother m a c h ine! Reading the d ocumenta tion wi ll help you make the most of your machine. Sy mbol s an d co nven ti ons use d in the docu menta tion 1 The fol lowing symbols and conv entions are use d througho ut th e documentat ion. Acce ssing the Softwar e and N etwork User’s Gu ide [...]

General Info rmation 3 1 c If the language s creen appears, cli c k your langua ge. The CD-ROM Main Menu will appear . Note If this window does not appear, use Windows ® E xplorer to run the st art.exe program from the root directo r y of the Brot her CD-R OM. d Clic k Do cumentation . e Clic k the docu m e ntation you want to read.  H TML do c[...]

Chapter 1 4 View in g Do cum ent ati on (For Maci ntos h ® ) 1 a Turn on your Macintosh ® . I ns ert the Brother CD-RO M into your CD-ROM drive. The followin g window will ap pear. b Double- click t he Documen tation icon. c Double- click your language fol der. d Double- click the top.h tm l file to v iew the Softwar e User’ s Guide and Network[...]

General Info rmation 5 1 Acces sing Brother Support (For Window s ® ) 1 You can find all the contac ts you will need, such as Web s upport (Br other Sol utions Center) , Customer Service and Brot her Authori z e d Service Centers in Br other numbers on page i and on th e Brother CD-ROM.  Clic k Br oth er Su ppor t on t he main menu. The f ollow[...]

Chapter 1 6 C ont r ol p a nel ove rv i ew 1 1 Fax an d telepho ne keys:  Redial/Pau se Redials the last number called. It al so inserts a paus e when pr ogramming quic k dial number s.  Hook Press befor e dialing if you w ant to make sure a fa x machine will answe r, and then press Blac k Start or Color S tar t . Also, pres s this key after [...]

General Info rmation 7 1 5 M enu keys:  Me nu Lets you acc ess the main me nu to program the mac hine.  Phon e Book key Pres s to stor e Speed Dial, On e Touch and Group nu mbers in the machin e’s memory. Lets you store, look up, and dial number s in the memo ry.  Volu me keys d c Wh en the m achine is idle, y ou can pres s thes e keys t[...]

8 2 Loadin g paper and other print medi a 2 a If the p aper supp ort fla p is o pen, close it, and then close the paper su pport. Pull the pa per tr ay comple tely out of the machine. b Lift the output paper tray cover (1). c With both hands , gently press and slide the paper s ide guides (1) and th e paper length guide (2) to f i t t h e paper siz[...]

Loading pa per and docume nts 9 2 Note When you use Legal siz e pape r, pres s and hol d the universal gui de releas e butt on (1) as you slide out the fron t of the paper tray. d Fan the stack of paper well to av oid paper jams and mi s feeds. Note Always make sur e the paper is not curl ed. e Gently pu t the pa per into the pap er tray print si d[...]

Chapter 2 10 g Close the output paper tray cover. Check that the paper is fla t in the tray and below the maxi m u m paper mark (1). h Slowly push the pape r tray completely into t he mac hine. i While holdi ng the paper tray in place, pull out the pape r support ( 1) until it clicks and un fold the paper support fl ap (2 ). Note Do not use the pa [...]

Loading pa per and docume nts 11 2 b Put envel opes o r post cards int o the paper tr ay with the add r e s s side down and the leading edge in fi r st as shown in the i llustr ation. W ith both hands, gen tly press a nd sl ide the paper s ide guides (1) and paper len gth guide ( 2) to fit the si ze of t he envelop es or post cards. If you have pro[...]

Chapter 2 12 Pri nt ab le ar ea 2 The print able area depe nds on the sett ings in the applicati on y o u are using . The figures below sho w the unprint able areas on cut sheet paper and env elopes. The machine can onl y print in the sha ded areas when the Border less p rint feat ure is available and turned o n. Note The Bor derles s feature is no[...]

Loading pa per and docume nts 13 2 Accepta ble paper a nd other print m edia 2 The print quali ty can be affected by the type of paper you are using in the machine. To get the best print qualit y for the settin gs you ha v e chosen, a lways set the Paper Ty pe to match the type of paper you load. You can use plain p aper, i nkjet paper (co ated pap[...]

Chapter 2 14 Im prop e r Se tu p DO NOT use the follo wing kinds of paper: • Damaged, curled, wrinkl ed, or irregul arly shap ed paper 1 0.08 in . (2 mm ) or greater • Extremely shiny o r h ighly textu red paper • Paper t hat cannot be arranged unifor mly when stacked • Paper made with a shor t grain Pap e r cap acity of the o ut put pape r[...]

Loading pa per and docume nts 15 2 Ch oosing the right print m edia 2 P aper ty pe and si z e fo r ea ch ope rat io n 2 Pape r Typ e Pap er Size Us age Fax Co py Phot o Capt ur e Printer Cut Sh eet Letter 8 1/2 × 11 in. (215.9 × 279.4 mm) Yes Yes Yes Yes A4 8.3 × 11.7 in . (210 × 297 mm) Yes Yes Y es Yes Legal 8 1/2 × 14 in. (215.9 × 355.6 mm[...]

Chapter 2 16 Pap er w eight , thic knes s an d cap acity 2 1 Up to 150 shee ts of p lai n pape r 2 0 lb (80 g/ m 2 ). Pa per T ype Weight Thick ness No . o f sheet s Cut Sheet Plain P aper 17 to 32 l b (64 to 120 g/m 2 ) 3 to 6 mil (0.08 t o 0.15 mm) 150 1 Inkjet P aper 1 7 to 53 lb ( 64 to 200 g/m 2 ) 3 to 10 mi l (0.08 to 0.25 mm) 2 0 Glossy Pape[...]

Loading pa per and docume nts 17 2 L oading docum ents 2 You can send a fax, m ake co pies, and scan from the ADF (automati c document feede r ) and from the scanner glas s. Using the ADF 2 The ADF can hold up to 50 pages and feeds each sheet indi vidually. Use standar d 20 lb (80 g/m 2 ) paper and alwa y s fan the pages before putt ing them in the[...]

Chapter 2 18 Using t he sc anne r glas s 2 You can use t he scanner glass to fa x , c opy o r scan page s of a book or one page at a time. Do cu ment Si zes S upp or ted 2 How to lo ad d oc ument s 2 Note To use the scanner glass, the A DF m ust be empty. a Lift the docu m e nt cover. b Using the docu m en t guidelines on the left and top, place t [...]

Loading pa per and docume nts 19 2 Scan nable ar ea 2 The scannabl e area d epends on the settings in the applicat ion you are using. The figures below show the unscann able area. Usage Docum ent Siz e Top (1 ) Bo ttom ( 2) Left (3) Rig ht (4 ) Fax L etter 0.12 i n. (3 mm) 0.16 i n. (4 mm) A4 0.12 in. (3 mm) (Sc anner Glass ) 0.1 2 in . (3 mm) (AD [...]

20 3 On/Off key 3 You can turn the mac hine o n and of f by pre s si ng the On/O ff key. Note • If you press the On /Of f key while t he machine is in use it will f inish the operatio n before going int o the Off mode. • If you have conne c ted an ex ternal telephon e or TAD, it is alway s a v a ilable. Turning t he machine off 3 a Press and ho[...]

General setup 21 3 Mode Time r 3 The machine has four t em por ary mode keys on the contro l panel: Fax , Scan , Copy and Ph oto C a ptu r e . You can change the amount of time th e m a c hi ne takes after the last Scan, Copy or PhotoCapt ure operation bef ore i t returns to F ax mode. I f you choose Off , the machine stays i n the mode yo u used l[...]

Chapter 3 22 Volume Setting s 3 Ring Volume 3 You can choos e a rang e of ring volum e leve ls, fr om High to Off . Whil e the machi ne is idle, press d or c to adjust t he‘‘ v olume le vel. T he LCD s hows the cur rent settin g, and each key press will cha nge the volume to the next level. The machi ne will keep the new setti ng unti l you cha[...]

General setup 23 3 Automatic Daylight Saving s Tim e 3 You can set t he machi ne to change automatical ly for dayli ght savi ngs time. It will reset i tself forwar d one hour in the Spri ng and backward one h our in the F all. Mak e sure you have set the correct dat e and time in the Date&Time setti ng. The factory se tting is Off , so you will[...]

24 4 TX Lock 4 TX Lo ck let s you prevent un authoriz ed access t o the machine. Whil e TX Lock i s On, the follow ing operat ions are available :  Recei ving faxes  Fax Forwar ding (If Fax Forwarding was already O n)  Paging (If Paging was already On)  Remote re trieval (If Fax St orage was already O n)  PC Fax Receive (If PC Fax Re[...]

Security features 25 4 Turn ing TX Lo ck on/off 4 Turn ing TX Lock on 4 a Press Me nu , 2 , 0 , 1 . b Press a or b t o choose Set TX Lock . Press OK . c Enter the r e gistered 4-di git pa ssword . Press OK . The mac hine go es offl ine and the LC D shows TX Lock Mode . Turn ing TX Lock of f 4 a Press Me nu . b Enter the r e gistered 4-di git pa ssw[...]

Chapter 4 26[...]

Section II Fax II Send in g a Fa x 28 Receivi ng a Fax 35 Telephone S ervices an d External d evices 40 Dialin g and storin g numbers 50 Remote fax op tions (Black & White only) 55 Pr inting Reports 62 Poll ing 64[...]

28 5 Entering F ax mode 5 Press ( Fax ) to enter Fax m ode. Whil e the ma c h ine is fax ing, the LCD will sho w the new job number and the memory ava ilable.The num ber of pages you ca n s can into the memory will vary d ependi ng on t he data t hat is printed on them. Faxing fro m t he ADF 5 a Make sur e you are i n Fax mode . b Place t he docume[...]

Sen ding a Fax 29 5 Faxi ng A4 size doc ument s from the s cann er g lass 5 When documents are A4 size, you need to set scan size to A 4. If you do not, the bottom portion o f the faxes will be mis s i ng. a Make sure yo u are in Fax m ode . b Press Me nu , 2 , 2 , 0 . c Press a or b t o choose A4 . Press OK . d Press Sto p/Exit. Col or f ax tr ans[...]

Chapter 5 30 C ancel ing a Bro adcas t i n pro gress 5 a Pres s Menu , 2 , 5 . The LCD will show t he Broadc ast job number fol lowed by the fax number (or name) being dial ed (for example, #001 0123456789) . b Pres s OK . The LCD will show t he fo llowing messages : #001 012 3456 789 1.Cle ar 2.E xit c Pres s 1 to ca nc e l the fax number being di[...]

Sen ding a Fax 31 5 Cont rast 5 If your doc um e nt is very light or very dark, yo u may want to change the contras t. Use Light when sendi ng a li ght docum ent. Use Dark when sendi ng a dark document . a Make sure yo u are in Fax m ode . b Load y our doc ument. c Press Me nu , 2 , 2 , 1 . d Press a or b to choose Auto , Light or Dark . Press OK .[...]

Chapter 5 32 D ual ac cess (B lack & Whit e only) 5 You can dial a number and star t sc anning t he fax i nto memory —even when t he machin e is sen ding from memory, recei ving faxes or pri nting PC dat a. The LCD shows the new job numb er and av ailable memory. The number of pages you can scan int o the memory will vary dep ending on the da[...]

Sen ding a Fax 33 5 Dela yed F axi ng (Bla ck & Wh ite o nly) 5 During the day you can store up to 50 faxes in the memory to be sent within 24- hours. These faxes will be sent at the t ime of day you en t er in st ep d . a Make sure yo u are in Fax m ode . b Load y our doc ument. c Press Me nu , 2 , 2 , 3 . Setu p Se nd 3.De laye d Fax d Do one[...]

Chapter 5 34 Sending a fax ma nu ally 5 Manu al transmission let s you hea r the diali ng, rin ging and fax-rec eiving ton es while sen ding a fax. a Make sur e you are i n Fax mode . b Load your docum ent. c Pick up the h andset of an ex ternal telephone or press Hook and list en for a dial t one. d Dial the fax number y o u want to call . e When [...]

35 6 6 Re ceive m odes 6 Ch oosing t he c orrec t R ece ive Mo de 6 The diagram bel ow will help you choose the correct mode. For more det ailed informat ion on the receive m odes s ee Using rec eive modes on page 37 and Recei ve mode setting s on page 38. If you are using the Dis tinctive Ring subs criber serv ice see Voice M ail on page 41 or Di [...]

Chapter 6 36 To set the recei ve mo de fol low the instruct ions b elow : 6 a Pres s Menu , 0 , 1 . b Pres s a or b to choose Fax Onl y , Fax/Tel , External TAD or Manual . Pres s OK . c Pres s Stop/Exit . The LCD will display the cur rent re ceive m ode. 1 Current receiv e mode Fax : Fax Only 2 Fax reso lution 12/10 11:53 Fax 12/10 11:53 Fax Res:S[...]

Receiv ing a F ax 37 6 Using rec eive mod es 6 Some receive modes ans wer au tomaticall y ( Fax Only and Fax/Tel ). You may wa nt to change the ring delay be fore using t hese modes. (See Ring Delay on p age 38.) Fax only 6 Fax only mode will aut omatically answer every call as a fax call. Fa x/Tel 6 Fax/Tel mode help s you aut om a tically manage [...]

Chapter 6 38 Recei ve mode setting s 6 Ring D ela y 6 The Ring De lay set s the number of times the machi ne ring s before it ans wers in Fax Only or Fax/Tel m ode. I f you hav e exter nal or extens ion t elephones o n the same li ne as the machi ne keep the ring d elay sett ing of 4 ri ngs. (See Using external and ex tension tele phones on page 48[...]

Receiv ing a F ax 39 6 Additional rece iving o peration s 6 Printin g a re duce d incomi ng fax 6 If you choose On , the m achine a utomatic ally reduces eac h page of an incoming f ax to fit on one page of A4, Letter or Legal size paper. The mach ine calc ulates the r eduction ratio by using the p age size of the fax and your Paper Size sett ing ([...]

40 7 Voice Op erations 7 Ton e or pulse (Ca nad a o nl y) 7 If you are using an ex ternal telephone and hav e a pulse diali ng service, bu t need t o send tone signa ls (for ex ample, for t elephone bank ing), f ollow t he inst ructions below. a Lift the hands et of the ex ternal telephone . b Pres s # on the contro l panel of your machine. Any dig[...]

Telephone Services an d Ext ernal devices 41 7 T elephone s ervices 7 Your mac hine suppo rts the Call er ID and Distinc tive Rin g subscr iber t elephone service s that som e tele phone companies offer. Features lik e V o ice Mai l, Call Waiting, Call Waiting /Caller ID, RingM aster, answering serv ices, ala rm syst ems or other cust om features o[...]

Chapter 7 42 D istin cti ve Ring 7 Dis tinctive Ring is a funct ion of your Brother machi ne that allows a p erson wit h one li ne to recei ve fax a nd voi ce call s through two diff erent p hone number s on t hat one line. Brot her uses the term “Distin ctive Ring,” but tele phone companies m arket the service under a var iety o f names, such [...]

Telephone Services an d Ext ernal devices 43 7 B efor e you ch oo se t he rin g pa tte rn to regi ster 7 You can only register one D istinctive Ring pattern wit h the machine. Some ring pa tterns cannot be registe r e d. T he ring patterns below are supp orted by your B rother mac hine. Register the one your telep hone company gives yo u. Note Ring[...]

Chapter 7 44 Ca ll er ID 7 The Call er ID feat ure lets you use the Caller ID subs c ri ber service of fered by m a ny lo c a l tele phone companies. Ca ll your telephone compan y for details . T hi s servic e s h ows the tele phone number, or name if it is avail able, of your cal ler a s the l ine rings. After a few ring s, the LCD shows the tele [...]

Telephone Services an d Ext ernal devices 45 7 Conn ecting an exte rnal TAD (telephon e an swering devi ce) 7 You may choose to connect an exte r n al answering devic e. However, when you have an external TAD on the same t elephone line as the machine, the TAD answer s all c alls and the machi ne ‘listens’ f or fax call ing (CNG) tones. If it h[...]

Chapter 7 46 C onnect io ns 7 The externa l TAD must be pl ugged int o the jac k l abeled EXT. Your machi ne cannot work pro perly if you plug the TAD into a wall jack (un less you are using Dist inctive Ring). a Plug the teleph one line cord from the telephone wall ja ck int o the j ack label ed LINE. b Remove the pro tective cap (1) from the jack[...]

Telephone Services an d Ext ernal devices 47 7 C onve rti ng te leph on e wal l out lets 7 There are thre e ways to convert to an RJ11 jack. The first two way s may requir e help from the te lephone com pany. You can chang e the wall outlet s fr om one RJ14 jack to t wo RJ11 jacks. Or y ou can have a n RJ11 wall ou tlet installed and s lave or jump[...]

Chapter 7 48 External a nd extens ion telep hones 7 C onnect in g an exte rnal or extens ion tele phone 7 You can connec t a separate telephone dir ectly t o your machine as shown i n the diagr am below. Connec t the t elephone lin e cord to the jack labele d EXT. Befor e you conn ect the external te lephone, remove the protective ca p (3) fro m t [...]

Telephone Services an d Ext ernal devices 49 7 Us ing a n on-B rother c ord less ex ternal teleph one 7 If your non-brot her cordless tele phone is connecte d to the EXT. jack of the machine and yo u typicall y carr y the cordless h andset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you wil l [...]

50 8 How t o Di al 8 Manua l dialing 8 Press all of the d igits of the fax or telephone num be r. One Tou ch D ial ing 8 Your mac hine has 3 One Touch key s whe r e you can stor e 6 fax o r telephon e numbers f or automat ic diali ng. Press the O ne Touc h k ey th at st ores th e numb er you want to call. (See S toring One Touch Dia l n um b ers on[...]

Dialing and s toring number s 51 8 Fa x Red ial 8 If you are sending a fax manuall y and the l ine is busy, press Redial/P ause , and then press Black St art or Color Start to try again. If you want to make a secon d call to the last number dialed, you ca n save ti m e by pressing Redial/Pau se and Black St art or Color Start . Redial/Pau se only w[...]

Chapter 8 52 e Do one of the following:  Enter the name (up to 16 character s) usi ng the dial pad . Press OK . (To help you enter letter s, see Enter ing Text on page 143.)  To store th e n um b er wi thout a name, press OK . f Pres s Stop/Exit . Storing Sp eed Dial num ber s 8 You can store up to 100 2-dig it Speed Dial loc ations wit h a n[...]

Dialing and s toring number s 53 8 Se tt in g up gr oup s for b roadc ast ing 8 Groups, whi ch can be stored on a One T ouch key or a Spee d Dial location, al low you to send the same f ax message to many fax numbers by enter ing a One T ouch or Speed Dial number and Bla ck Start . First, you wil l need to store eac h fax number in a One Touch key [...]

Chapter 8 54 D iali ng Ac cess c ode s and cred it ca rd n umb ers 8 Somet imes you may w ant to choos e f rom several long distance carrier s when you make a call. Ra tes m a y vary dependin g on the ti m e and destinat ion. To take advantage of l ow rates, y ou can store t he access c odes of long-di stance carr iers and credit card numb ers as O[...]

55 9 9 You can only use o ne remo te fax o ption at a time:  Fax F orwarding  Pagin g  Fax Sto rage  PC Fa x Recei ve  Off You can change your selec tion at any time. If received faxes are st ill i n the m a c h ine’s memory when you change the Remot e Fax Options, a question wil l appear on the LCD. (Se e Cha nging Remot e Fax O p[...]

Chapter 9 56 Paging 9 When you cho ose Pagi ng, your machine dials the pager number you have pro grammed, and then dials yo ur PIN (Pers onal i dentifica tion Nu m be r). This activ ates you r pag er so you will kno w that you hav e a fax message in the memor y. If y o u have set P aging, a backup copy of the recei ved fax will autom atically be pr[...]

Remote fax op tions (Black & W hite on ly) 57 9 PC Fax Rec eive 9 If you turn on the PC-Fax R eceive feature your machin e will s tore received fa x e s in memory and send them to your PC automatical ly. You can t hen us e your P C to view and store the s e faxes . Even if you have tur ned off your P C (a t night or on the weekend, for examp le[...]

Chapter 9 58 Turning off Remote Fax Opt io ns 9 a Pres s Menu , 2 , 4 , 1 . Remot e F ax Opt 1.Fwd /Pa ge/Stor e b Pres s a or b t o choos e Off . Pres s OK . c Pres s Stop/Exit . Note The LCD will give y ou more opt ions if there a re rec eived f axes st ill in your machin e’s memory. (S ee Changing Re mote Fax Op tio ns o n page 5 8.) Changing [...]

Remote fax op tions (Black & W hite on ly) 59 9 Remote Retriev a l 9 You can call your mach ine from any touc h tone t elephone or fax m achine, then u se the remote acces s code and remote comm ands to re trieve fax me ssages. Sett ing a Re mote A ccess Code 9 The rem ote access code let s you access t he remote ret r i eval features when you [...]

Chapter 9 60 Remo te Fax commands 9 Foll ow the commands below t o access features when you are away from the machine. Whe n you cal l the m achi ne and ent er your remote ac cess code (3 dig it s followed by l ), the system will give two shor t beeps and you must enter a remote command. Re mote comm and s Operatio n details 95 Cha nge th e Fax Fo [...]

Remote fax op tions (Black & W hite on ly) 61 9 Ret rievi ng f ax m e ssag es 9 You can call your mach ine from any touc h tone te lephone and have your fax messages sent to a fax machine. Befor e you u s e this feature, you hav e to t urn o n Fax St orage. a Dial y our f ax number. b When your machine ans wers, enter your remo te access code ([...]

62 10 Fax reports 10 You need t o set up the Transmission Veri fication Repo r t and Jo urnal Period using the Men u key. Tr ansmis sion Veri ficat ion Rep o rt 10 You can use the Tran smission Repor t as pro of that you sent a f ax. Thi s report lists t he time and dat e of transm ission and whether the tra nsmissio n was success ful (O K). I f yo[...]

Printing R eports 63 10 Reports 10 The followi ng r e ports are availab le: 1.Transmission Prints a Transmis sion Verific ation Report for your la st trans mission. 2.Help List A hel p list showing how to p rogram your machine. 3.Quick Dial Lists names a nd numbers stored i n the Speed Dial memor y , in num erical order. 4.Fax Journal Lists i nform[...]

64 11 Polling overview 11 Pol ling let s you set up your m achine so ot her people c an receive faxes from yo u, but they pay for the c a ll. It al so lets you call s omebody els e’s fax machine and rec eive a fax from it, so you pay for the call . The polling feature needs to be set up on both machi nes for this to work . Not al l fax m a c h in[...]

Polli ng 65 11 Po lled t ra nsmi t (Black & White on ly) 11 Polled tr ansmit lets you s et up your machin e to wait with a document so another fax machine can cal l and ret rieve it. The document will be s tored and can be retrie v e d by any other f ax machine until you delete it fro m the memory. (S ee Checking and ca nceling wai ting j obs o[...]

Chapter 1 1 66[...]

Section III Cop y III Making copies 68[...]

68 12 How to copy 12 Enterin g Copy mode 12 Press ( Copy ) to ent er Copy mode. The defau lt setting is Fax. You can change th e numb er of sec onds or minutes that t he machi ne stays in Cop y mode. ( See M ode Time r on p age 21.) The LCD shows the def ault copy setting : 1 C opy R atio 2 Qua lity 3 N o of Co pie s 4 Paper Siz e 5 Paper Ty pe Mak[...]

Making c opies 69 12 Copy keys 12 When you want to quickly cha nge the copy settings temporar ily for the n ext copy, us e the Copy ke ys. The machine ret urns to its def ault settings 1 minute after it finishe s copying , or if the mode tim er returns the machine t o Fax m ode. For m ore information see Mod e Ti me r on page 21. Note You can save [...]

Chapter 1 2 70 To change the defaul t setting, foll ow the ins tructions below: a Pres s Menu , 3 , 1 . Copy 1.Qua lit y b Pres s a or b to choose Normal , Bes t or Fast . Press OK . c Pres s Stop/Exit . Enlarging o r re ducing the image co pie d 12 You can choose a n enlargem ent or reduc tion ratio. If you choose Fit to Page , your machi ne w ill[...]

Making c opies 71 12 Cop y opt ion s 12 Maki ng N in 1 copie s or a p oste r (Pag e Lay out) 12 The N in 1 copy fe ature can help you save paper by letting y ou c o py two or four pages onto one prin ted page . You can also produce a poster. When you use the poster featu re your machine divide s your docum ent into sect ions, then enla r g es the s[...]

Chapter 1 2 72 If yo u are copying from the ADF , insert t he docu me nt face up in the d irectio n shown belo w:  2 in 1 (P)  2 in 1 (L)  4 in 1 (P)  4 in 1 (L) If y ou are copying f rom the scanner glass, plac e yo ur do cum ent face down in th e dir ec tio n shown bel ow:  2 in 1 (P)  2 in 1 (L)  4 in 1 (P)  4 in 1 (L) ?[...]

Making c opies 73 12 Adju sting B right ness 12 To temporar ily change t he brigh tness setti ng, follow the in structi ons below: a Make sur e you are i n Copy mode . b Load y our doc ument. c Use the dial pad t o enter the number of copie s (up to 99). d Press Op ti on s and a or b to choose Brightness . Press OK . Brig htne ss - nno nn + e e Pre[...]

Chapter 1 2 74 Paper Opt ions 12 Paper Ty pe 12 If you are copy ing on s p ec i al paper, set the machi ne for the type of paper y ou are using t o get th e best pr int quality . a Make sur e you are in Copy mode . b Load your docum ent. c Use the dial pad t o enter the number of copies (up to 99). d Pres s Op tio ns and a or b to choose Paper Type[...]

Section IV W a lk-up Ph oto P rintin g IV Pho toCap ture Cente r ® : Pr in ti ng ph ot os f rom a memory card o r USB Flash memory drive 76 Pr inting photos f r om a camer a 87[...]

76 13 PhotoCapture Center ® Operations 13 Pr inti ng fro m a me mory card or USB Flash me mor y drive without a PC 13 Even i f your machi ne is no t connected to y our comput er, you can print photos dir ectly from digit al c amera medi a or US B Flash Memory dri ve. (See H ow to pr int from a m emory card o r US B F las h me mory dr iv e on page [...]

Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 77 13 Memor y car ds o r a U SB Fl ash m emo ry driv e fold er st ruct ure 13 Your mac hine is design ed to be compa tible with moder n dig ital cam era image files , me mor y c ar ds an d US B F la sh m emo ry d ri ve ; however, please rea d the points bel[...]

Chapter 1 3 78 Getting star ted 13 Firm ly put a m emory c ard o r USB Flash memory drive i nto t he pr oper slot. 1 US B Fl a sh m em ory d riv e 2 Com pactFlash ® 3 SD, SDHC 4M e m o r y S t i c k ® , Memo ry Stick Pr o™ 5 xD-Picture C ard™ CAUTION The USB direct i nterface support s only a USB Flash mem ory drive, a Pict Bridge compat ible[...]

Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 79 13 How to print from a me mo ry c ar d or U SB F lash mem ory driv e 13 Before print ing a photo you must first print a thumbnail index to choose the number of the photo you want to print . F o llow the instruct ions belo w to start printin g direc tly f[...]

Chapter 1 3 80 e Pres s a or b to choose the paper siz e you a re usi ng, Letter or A4 . Pres s OK . f Pres s Colo r Start to prin t. Pri nt ing Im ag es 13 Befor e you can print an indi vidual ima ge, you hav e to know the image num ber. a Make sure you have put th e memory card or USB Flash memo r y drive in the proper slot . b Print the index fi[...]

Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 81 13 k Press Color Start to p rint . The print ing pos itions when usin g Le tter are shown below. DPO F printing 13 DPOF s ta nds fo r Dig ita l Pri nt Ord er F orma t. Major d igital camera manuf actur ers (Cano n Inc., Eastman K odak C om pany Fuji Phot[...]

Chapter 1 3 82 PhotoCapture Center ® print settings 13 These settings will remai n until y ou change them again. Print qua lity 13 a Pres s Menu , 4 , 1 . b Pres s a or b to choose Normal or Photo . Pres s OK . c Pres s Stop/Exit . Paper Opt ions 13 Paper Ty pe 13 a Pres s Menu , 4 , 2 . b Pres s a or b to choose Plain P aper , Inkjet Paper , Brot[...]

Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 83 13 Adjus ting Colo r Enha ncem ent 13 You can turn on the color enhancement (True2Lif e ® ) fea tur e to pri nt more viv id image s. P rin ting t ime will be slower. a Press Me nu , 4 , 4 . b Press a or b t o choose On or Off . Press OK . If yo u ch os [...]

Chapter 1 3 84 Borderless printing 13 This f eature expan ds the printable area to t he edges of the pap er. Printi ng time will be sl ightly slo wer. a Pres s Menu , 4 , 6 . b Pres s a or b to choose Off (or On ). Pres s OK . c Pres s Stop/Exit . Print Date 13 You can print the dat e i f it is alread y in the data on your photo . The date will be [...]

Phot oCapture C enter ® : Pr inting photos from a m emory car d or USB F lash memor y drive 85 13 d Press a or b to choose Scan to Media , do one of the follow ing:  To change the quali ty p ress OK and go to s tep e .  To start scann ing press Black S tart or Color Star t . e Press a or b to choose the qual ity, and then pres s OK . Do one [...]

Chapter 1 3 86 U nde rs t and in g t he Er ror Messages 13 Once y ou are f amilia r with the t ypes of er rors that can occur while you ar e using PhotoCap ture Center ® , you can easily ident ify and troubles hoot any problems .  Hub is Unusable. This message will appea r if a Hub or USB Flash m emory drive with a Hub ha s been put i nto t he [...]

87 14 14 Printi ng photos directly from a PictBri dge camera 14 Your Br other machin e supp orts the PictBridge s tandard, allowing y ou to connec t to and print photo s direct ly from any PictBridge c ompatible dig ital camera. If your camer a is usin g the USB M ass Storage sta ndard, you can also print photos from a digital ca m e r a withou t P[...]

Chapter 1 4 88  When your cam era does no t hav e any menu selections , those s ettings a re al so used.  The n ames and ava ilability of each s etting depends on t he specifi cation of you r camera. Ple ase ref er to the documentation s upplied with your camera f or more detaile d info rmation on changi ng Pict Bridge setting s. Pri nt ing I[...]

Printing photo s from a camera 89 14 Printi ng photos directly from a digita l came ra (without PictBridge) 14 If y our c amer a su pp orts the US B M ass Storage sta ndard, you can connect your camera in s torage mode . This en ables you to print photos from your camer a. (If you would lik e to print photos in Pict Bridge mode, see Printi ng p hot[...]

Chapter 1 4 90 U nde rs t and in g t he Er ror Messages 14 Once y ou are f amilia r with the t ypes of er rors that can occur while you ar e printing from a camera, you can eas ily ide ntify a nd troubl eshoot any proble ms.  Out of Memory This m essage will ap pear if you are working with i mages that are too l arge for the machi ne's memo[...]

Section V Software V Software an d Network featu res 92[...]

92 15 The CD-ROM inc ludes the Soft ware U s e r ’s Guide for fea tures ava ilable when connect ed to a computer (for example, pri nting a nd scann ing). T he guide has easy to u se li nks that , when clicked, will take you directly to a par ticular s ection. You can fi nd info rmation on these feat ures:  Printing  Scanning  ControlCen [...]

Section VI Appendixes VI Safety and Leg al 94 Trou blesh ooting and Ro utine Mai ntenance 106 M enu and Fe atures 131 Specifi cations 14 4 Glossar y 15 8[...]

94 A Choosing a lo cation A Put yo ur machin e on a flat, stable s urface that is free of vibr ation and shocks, s uch as a desk. Put the mac hine nea r a telephon e wall jac k and a st andard AC power out let. Choose a location w here the te m pe r a ture remains between 50 ° F and 95 ° F (1 0 ° C and 35 ° C). WARNING DO NOT put the machine ne[...]

Sa fety and Le gal 95 A T o use the m ach ine safel y A Please kee p thes e inst r u c tion s for later refere nce and read them before attempting any maintenanc e. Note If there are faxes in t he machine’s memory, you need to p rint t hem or save them befo r e you unplug the mac hine from the AC power outlet . WARNING There are high volt age ele[...]

96 DO NOT put your hand s on the edge of the paper tray under the paper tray c over. Doing this may caus e injur y. DO NOT touch the area s haded in the illust ration. Doing this ma y cause inju ry. When mov ing the machine you must lift it fr om the base, by pla cing a hand at each side of the unit as s hown in the illust ration. DO NOT carry the [...]

Sa fety and Le gal 97 A DO NOT use fl ammable substances or any type of spray to clean the insid e or outside of the machine. Doing this m ay cause a fire or electrical sh ock. If the machine becomes hot , rel eases sm oke, or generates any st rong smell s, im m e diately unplug t he machi ne from t he A C power ou tlet. Call Brother Customer Servi[...]

98 Alwa y s mak e sure t he plug is full y inserted. DO NOT use the machine if the power c ord is frayed or damaged, doin g so may cause a fire. To re duce t he risk of shock or f ire, use only a No. 26 AWG or larger t elecommuni cation li ne c o r d . CAUTION Light ning and power surges can damage this pr oduct! We recommend that you use a qualit [...]

Sa fety and Le gal 99 A Impo rta nt safe ty i nstr uct ions A 1 Read al l of these in structi ons. 2 Save them for later r eferenc e. 3 Follow all wa rnings and instru ctions marked o n the product . 4 DO NOT use this produc t near water. 5 DO NOT place thi s p r o duct on an unstabl e c a rt, stand, or tab le. The product m a y fall , causing seri[...]

100 13 T o protect your product against power s urges, we recommend the use of a power protect ion device (S urge Prot ector). 14 To reduc e t he risk of fire, elec tric shoc k and in jury t o people , note the fol lowing:  DO NOT use this prod uc t near appli ances that use water , a s wim m ing pool, or in a wet basement .  DO NOT use the m[...]

Sa fety and Le gal 101 A If tr ouble is experien ced wi th this equipment , f or repair or war ranty in formation, pleas e contact Brother C ustomer Serv ice. (See B rother num bers on page i.) If the equipment is ca us i ng harm to the telepho ne netwo rk, the telephon e company m ay reque st that you disconnec t t h e equipment until the probl em[...]

102 Feder al Comm unica tio ns Co mmiss ion (FC C) Dec lar ation of Conform ity (US A only) A dec lares, that the produc ts Produ ct Name: MFC-5490 CN compl y with Pa rt 15 of the F CC Rules. O peration is s ubject to t he follow ing two condi tions: (1) This dev ice may not cause harmful interf erence, an d (2) this de vice mus t accept any int er[...]

Sa fety and Le gal 103 A Indu stry Cana da Compli ance Stat ement (C anada o nly) A This Class B digita l a pparatus compli es with Canadian ICES- 003. Cet appareil num érique de la classe B est confor me à la norme NMB-003 du Cana da. LAN con ne ct ion A CAUTION DO NOT conne ct this product to a LAN connect ion that is subject to ove r -vol tage[...]

104 Legal lim itations for co pying A Color repr oductions o f cer tain do c u m e nts are i llegal a nd may result in ei ther c riminal or civ il liabi lity. Thi s memorandum is intend ed to be a guide rathe r than a compl ete listing of every pos s i ble prohibit ion. In case of doubt, we sugges t that you check wit h counsel as to any particular[...]

Sa fety and Le gal 105 A Tr ade m arks A The Brother logo is a regist ered trademark of Brothe r Industries , Ltd. Brother is a registered tradem ark of B rother Industries, Ltd. Multi- Function Link is a regi stered t rademark of Brother Inter national Co rporati on. © 2008 Brother Indus tries, Ltd. All ri ghts reserved. Windows V ista i s either[...]

106 B Troubleshooting B IMPORTANT For technic al help, you must call the count ry where you bought the machine. Calls must be made from with in that count ry . If you think there is a prob lem wi th your machine, check the char t below and follow the troubl eshoot ing tips. Most prob lems can be easily resolved by you r sel f. If you need additio n[...]

Troubleshooti ng and Rou tine Mai ntenance 107 B P oor pr int q ua lit y Ch eck the pri nt qual it y. (See Ch eck ing t he pri nt qual it y on pag e 12 7.) Make s u r e that t he Print er Drive r or Paper T ype sett ing in the menu ma tches the type of pap er yo u a re usi ng. ( Se e Pr inting in th e Sof tw are Us er 's Gu ide o n the CD -RO [...]

108 Can no t perf orm ‘ Page La yout ’ pri nting . Ch eck th at t he p aper si z e se ttin g i n th e appl ic ati on a nd i n t he pri nt er dr i ver a re the sam e. Pr int spee d i s too slow . Try cha ngin g the prin ter driver set ting . Th e high es t res oluti on n ee ds lo nge r da ta pro ce ssing , send ing an d pri nting tim e. Try t he[...]

Troubleshooti ng and Rou tine Mai ntenance 109 B The m ach in e does not an sw er whe n call ed. Make sure th e machine is i n the correct re ceiving mode f or your setup. (Se e Rece ive m od es on p ag e 3 5.) Che ck fo r a dial tone. If po ss ible , ca ll yo ur m ach ine to he ar it an swer . If the re is stil l no an swe r, check that t he tele [...]

110 Ha ndling I n c oming Calls Dif ficulty Sugg es tion s The mac hi ne ‘ Hear s’ a voic e as a CNG Tone. If Ea sy Receive is set to On, y o ur mac hine is m ore sensitiv e to sounds. It may mis ta ken ly in te rpre t c er tai n vo ic es o r mu si c on th e l ine as a fa x ma ch ine ca ll ing and r espo nd with f ax re ceivi ng to nes. Deac ti[...]

Troubleshooti ng and Rou tine Mai ntenance 111 B OCR do es n ot work . Tr y in cr easi ng th e sc anne r re s olut ion . Poor scan ning resu lts w hen u sing th e A D F. Try u sing the sca nner gla ss. (Se e Usi ng the sc anne r gla ss o n page 18 .) Softw are Diffic ultie s Diffic ulty Sugg esti ons Ca nnot in st all s o ftwa re or pr i nt Ru n th[...]

112 Dial T one B Setti ng the dial tone to Detecti on w ill shorten the dial de tect pau se. a Pres s Menu , 0 , 5 . b Pres s a or b to choose Detecti on or No Detection . Pres s OK . c Pres s Stop/Exit . Teleph one line inter ference B If you are having pr oblems sending or recei ving a fax due to possible interf erence on the tel ephone line, we [...]

Troubleshooti ng and Rou tine Mai ntenance 113 B Error and ma intenance mes sages B As with any sophis ticated office prod uct, errors may occur. If this ha ppens, your machine identif ies the error an d shows an error message. The mos t common error and m aintenan c e messages ar e shown below. You can correct most err ors and routine maintenanc e[...]

114 Cannot Detect You inst alled a new ink too quickly and the mac hine did not d etect it. Take o ut the new i nk cartridg e and re-instal l it slo wly unt il it clic ks. If you are not us ing genuine Br other Innobella™ i nk the m achine may not detect t he ink cartridge . Use a ne w Genuine B rother Innob ella™ ink cartridge. If the error me[...]

Troubleshooti ng and Rou tine Mai ntenance 115 B Hig h Temp era tur e The p rint head is too war m. Al low t he machi ne to cool do wn. H ub is Unus ab le. A Hu b o r USB Flash memor y drive wit h Hub has been conn ected to the US B direct inter face. A Hub or USB Flash memo ry drive with Hub are not supported. Unp lug th e device from the US B dir[...]

116 No Paper Fed The machine is ou t of paper or paper is no t properly loa ded in the paper tray. Do one of the fol lowing:  Refi ll the paper in the paper tr ay, and the n press Black Start or Co lor S ta rt .  Remov e the paper and load i t again and then press Black Start or Co lor S ta rt (See Loadi ng paper and other print me dia on pag[...]

Troubleshooti ng and Rou tine Mai ntenance 117 B Tran sfer ri ng you r faxe s or Fa x Jour na l re por t B If the LCD shows: Clean Unable XX Init Unable XX Print Unable XX Scan Unable XX We rec ommend trans ferring your f axes to another f ax machi ne. (S ee Transfe r ri ng faxes to another fax mac hine on page 117.) You can also transfer the F ax [...]

118 Tran sf err in g fax es to your PC B You can transf er the faxes from your machine's memo ry to your PC. a Pres s Stop/Exit to inte rrupt t he error t em p or ari l y. b Make sure you have instal led MFL- Pro Suite on your PC, and then turn on PC FAX Receivi ng on t he PC. (F or detai ls see PC- FAX rece iving for Wi ndows ® in the Sof tw[...]

Troubleshooti ng and Rou tine Mai ntenance 119 B Docum ent is ja mmed insid e the A DF uni t B a Take out any pape r from the ADF that is not j ammed. b Lift the docum ent cover. c Pull the j ammed do c umen t out t o the right. d Close the docum ent cover. e Press Sto p/Exit . Printer jam or pa per jam B Take out t he jamme d paper de pendin g on [...]

120 d Open t he Jam Clear Cover (1) at the back of the machine. P u ll the jammed paper out of the machine. e Close the Jam Clear Cov er. Make sure t he cover is closed properly. f Lift the scanne r cover (1) until it loc ks securely into the open position. Make sure that th ere i s no jammed paper left insi de the machine. CAUTION Befor e you unpl[...]

Troubleshooti ng and Rou tine Mai ntenance 121 B g Lift the scan ner cover to relea se the lock (1) . Gently push the s canner cover support down (2) an d close t he s c a nner cover (3 ) using both hands. h Push the paper tray firmly back int o the machine. While holding the pa per t ray in place , pull out the paper support u ntil i t clicks and [...]

122 a Open t he ink c artridge cover. If o ne or m ore ink c artridges are empty, for example Blac k, the LCD shows Cannot Print . b Press down to unloc k the releas e lever and take out the ink car tridge for the color shown on the LCD. c Open the new ink cartr idge bag for the color shown on the LCD, and then tak e out t he ink c artridge . d Tur[...]

Troubleshooti ng and Rou tine Mai ntenance 123 B f Gentl y push the ink cartri dge in until it clicks, and then close the ink cartridge cover. g The mach ine will aut omatically r eset the ink dot coun ter. Note • If you replac ed an ink cart ridge, for example Black, the LCD may ask you to verif y that i t was a brand new one ( Did You Change Bl[...]

124 C leani ng the out side o f th e mach ine B CAUTION Use neutr al detergent s. Cleaning wit h vol atile liquids s uch as t hinner or benz ine will damage the ou tside s urface of the machine. DO NOT use cleani ng mater ials that contain ammonia. DO NOT use isopropy l alcohol to rem ove dir t from the contro l panel. It may crack the panel. Clean[...]

Troubleshooti ng and Rou tine Mai ntenance 125 B Clea ni ng t he sc anne r B a Lift the docum ent cover (1). Clean the scanner glas s (2) and the w hite plastic (3) with a soft lint - fr ee cloth moist ened wit h a non -flammable glass clean er. b In the ADF unit, clean t he whit e ba r ( 1) and the glass strip (2) with a soft lint -fre e cloth moi[...]

126 C lea ning th e pa pe r pi ck- up roll er B a Pull the pape r tray completely o ut of the machine. b Unplug the machine fro m the AC power outlet and open t he Jam Clear Cover (1) at the back of the machine. c Clean the Paper Pick- up Roller (1) wit h isopropyl alcoh ol on a cot ton swab. d Close the Jam Clear Cov er. e Put th e paper tray f ir[...]

Troubleshooti ng and Rou tine Mai ntenance 127 B Ch ecking the pr int quality B If faded or str eaked colors and t ext appear on your output, som e of t he nozzle s may be clogged. You can check t his by printi ng the Print Qualit y Check She et and looking at the nozzle chec k patte rn. a Press In k . b Press a or b t o choose Test Print . Press O[...]

128 C hecki ng t he p rint ali gnm ent B You may ne ed to adjust the print alignment aft er trans porting the machin e or if your pri nted text becomes blurr ed or i m a ges bec om e faded. a Pres s In k . b Pres s a or b to choose Test Pr int . Pres s OK . c Pres s a or b to choose Alignme nt . Pres s OK . d Pres s Bl ack S tar t or Color Start . [...]

Troubleshooti ng and Rou tine Mai ntenance 129 B Packi ng an d ship ping the ma chine B When you transpo r t the machine, use the packing materia ls that came wit h you r machine. If you do not pack the machine properly, an y damage t hat may occur in transit will not be covered by y our warra nty. CAUTION It is impor tant to all ow the machine t o[...]

130 g Lift the scanner cover (1) to release the lock. Gentl y push the scanner cover support down (2) and clos e the scanner cover (3) using bot h hands . h Wrap t he machi ne in t he bag. i Pack th e machin e and t he pr inted materia ls i n the origin al carton wit h the origin al packing materia l a s shown below. Do not pack the used ink cartri[...]

131 C C On-sc reen p rogrammi ng C Your mac hine is design ed to be easy to operate with LCD on-s creen programm ing using the menu keys . User-frie ndly programm ing helps you t ake full advan tage of all th e menu selections your machine h as t o offer. Since your programming is don e on the LCD, we hav e created step-by-s tep on- screen instruct[...]

132 To acce s s th e menu mode: a Pres s Menu . b Choose an option.  Press 1 for G eneral S etup menu .  Press 2 for F ax menu.  Press 3 for Co py menu.  Press 0 for Ini tial Se tup . You can scroll more quickly t hrough each menu level by pressing a or b for the di rectio n you want . c Pres s OK when that option appears on the LCD . T[...]

Menu and F eatures 133 C Menu Table C The menu table will hel p you unde rstand the menu select ions and options that are found in t he machine' s progra m s. The fact ory set tings a re shown in Bold with an a s teris k. Choos e & OK Choose & OK to accept to exit Ma in Me nu Submenu Men u Sel ect ions Optio ns D escri pt ions Pag e 1.[...]

134 1. Gener al Setup (C ontinu ed ) 4.Volum e 1. Ring Off Low Med * High Adju sts the ring volu me. 22 2.Beepe r Off Low * Med High Adjust s the volum e leve l of th e beep er. 22 3.Speak er Off Low Med * High Adjust s the speak er volum e. 22 5. Aut o Daylight — On Off * Chang e this setti ng to On i f yo u want the m ach ine to chan ge automat[...]

Menu and F eatures 135 C 2.Fax (Co ntinu ed ) 1. S etup Receive (In Fax mode onl y) (Co nti nu ed) 4.Remote Code s On * ( l 51, #5 1) Off Allows y ou to a nswer all cal ls at an ext ens ion or ex tern al te leph on e and use co de s to tu rn th e machine on o r off. You c an p ers on aliz e the se co des . 49 5. Aut o Re du ctio n On * Off Cu ts th[...]

136 2.Fax (C ontinu ed ) 3. R epor t Set ting 1.Trans missi on On On+Image Off * Off+Image Sets i nitia l setu p for T rans mis si on V eri fi cati on R epor t an d F ax J ourn al . 62 2. Jour na l Per iod Off Every 50 Fa xes * Every 6 Hou rs Every 12 Ho urs Every 24 Ho urs Every 2 Day s Every 7 Day s 62 4.Remot e Fax Opt 1. Fwd/Page /St ore Off * [...]

Menu and F eatures 137 C 2.Fax (Co ntinu ed ) 0. M iscellaneous (Co nti nu ed) 3.Distin ctive O ff * Set ( On ) Us es the Te leph on e Company’ s Distinctiv e Ri ng su bs cri ber serv ice to re gist er the ring patt ern wi th the mach ine. 42 4.Caller ID D isplay # * Print R eport Vi ew or print a lis t of the la st 30 Ca ll er IDs stor ed in the[...]

138 4. PhotoCapture (C ontinu ed ) 4.True2 Life On Off * 1.Brig htnes s - nnnno + - nnnon + - nnonn + * - nonnn + - onnnn + Adju sts the brig htn ess. 83 2.Cont rast - nnnno + - nnnon + - nnonn + * - nonnn + - onnnn + Adjust s the cont rast. 83 3. White B ala nce - nnnno + - nnnon + - nnonn + * - nonnn + - onnnn + Adju sts the hue of the whi te are[...]

Menu and F eatures 139 C 4. Ph otoCapture (Co ntinu ed ) 5.Croppi ng — On * Off Crop s t he i mag e ar oun d the margin to fit t he paper s ize o r prin t size. Tur n th is fea tu re off if you wan t t o pr int wh ole i mag es o r pre vent un want ed c rop ping . 83 6.Border less — On * Off Exp an ds the pri nta ble ar ea to fi t the edges o f [...]

140 5.Network 1 . Se tup TCP/IP 1.BOOT Metho d Auto * Static RARP BOOTP DHCP Choos e s th e BOOT me th od t hat b est su it s yo u need s. See Net w o rk Us er ’ s Gu i d e 2.IP Ad dress [000-2 55]. [000-255] . [000-255] . [000-255] Enter t he IP addre s s. 3.Subne t Mas k [000-255] . [000-255] . [000-255] . [000-255] Ent er the su bn et ma sk. 4[...]

Menu and F eatures 141 C 5.Network (Co ntinu ed ) 1. Setup TCP/IP (Co nti nu ed) 0.IPv6 On Off * En ab le o r di sabl e t he I Pv6 protocol. If yo u want to use t he IP v6 pr oto col, vis it htt p:/ /s ol uti ons. bro th er. co m for more i nformation. Se e Netw ork User ’ s Gui de 2.Setup Misc. 1.Ethern et Auto * 100B-FD 100B-HD 10B-FD 10B-HD Ch[...]

142 0. Ini tial Se tup (C ontinu ed ) 4.Tone/ Pulse (Can ad a only ) — Tone * Pulse Choo se the dia ling mod e. See Qui ck Set up Gui de 5.Dial Tone — Detect ion No Detectio n * You ca n sh orte n the d ial tone dete ct pa use . 112 0. L ocal L ang uage (US only) — English * Spanish Allow s yo u to ch ange the LCD lang ua ge. See Qui ck Set u[...]

Menu and F eatures 143 C Entering Te xt C When you a re set ting cert ain me nu selectio ns, su c h as the S tat ion ID, y ou may need t o enter text into the machi ne. Most dial pa d keys have three or f our lette rs printed on k eys. The keys for 0 , # and l do not have print ed l etters because they are use d for spe c i al characters. By pressi[...]

144 D Ge ner al D Specifica t ions D Pr int er Ty pe Ink jet P ri nt Me thod Black: Color: Piezo with 94 × 1 nozzle Piezo with 94 × 3 nozzles Memory C apacity 40 MB LCD (liqui d crystal display) 1 6 ch ar ac t er s × 2line s Power S ource A C 100 to 12 0V 50/ 60Hz Po wer Co nsu mpt ion O ff Mode: Average 0.7 W Sleep M o de: Average 4 W Standby: [...]

Sp ecifications 145 D 1 Thi s de pend s on p rin ting co nd ition s. Dimen sions Wei gh t 20.7 l b (9.4 kg) Nois e O p er at i ng: L PA m = 50 dB or less 1 Tem per atu re O per at ing : Best Pr int Q uality: 50 ° F to 95 ° F (10 t o 35 ° C) 68 ° F to 91 ° F (20 t o 33 ° C) Humi dity O p er at i ng : Best Pr int Q uality: 20 to 80% (without co[...]

146 Print me dia D 1 Use on ly tran spar enci es r eco mmen de d for i nkjet print ing . 2 For glos sy p aper or tra nspa renc ies, we r ecom me nd re mo ving printe d p ages f rom t he ou tput pape r tra y imm ed iate ly aft er the y ex it the mach in e to a void s mud gi ng. 3 See Paper type a nd s ize f or ea ch o per atio n on pa ge 15 . Paper [...]

Sp ecifications 147 D Fa x D Co mpa tib ilit y ITU-T Supe r G r o up 3 Co ding Sys te m MH/MR/MMR/ JPEG Modem Speed Aut omatic Fallba ck 33,600 bps Documen t Size ADF W idth: 5. 8 in. to 8. 5 in. ( 148 mm to 215.9 mm) ADF Le ngth: 5.8 in. to 14 in. (148 mm to 355.6 m m) Scanner Gl ass Width: Max. 8.5 in. (2 15.9 mm) Scanner Gl ass Height: Max. 1 1.[...]

148 1 Bl ack & Whi te on ly 2 ‘Pages’ r efers to the ‘Bro ther Standard Chart No. 1’ (a ty pical bu s i n ess l etter, Standard res olution, MMR cod e). Sp ecif ic ati ons an d pri nte d mate ria ls a re subj ec t to ch ange wit hout pr ior not ice . 3 ‘Pages’ refers to the ‘I TU-T Tes t Chart # 1’ (a ty pical bu siness le tter,[...]

Sp ecifications 149 D Copy D Color / Black Yes/Yes Documen t Size ADF Width: 5 .8 in. to 8.5 in. (148 mm t o 215.9 mm) ADF Length: 5.8 in. to 14 in. (148 mm to 355.6 mm) Scanner G lass Width: Max. 8.5 in. (215. 9 mm) Scanner Glass Length: Max. 11.7 in. (297 mm) Copy Wid th: Max. 8.26 i n. (210 mm) (Letter paper) Mul tip le C opie s Stacks/ Sorts up[...]

150 PhotoCapture Center ® D 1 Memory cards, Adapt e rs a n d USB F l a sh m emory drive are not in c luded. 2 16MB to 2GB 3 4GB to 8GB 4 xD-Pictu re Card™ Co nventional Card from 1 6MB to 512MB xD-Pictu re Card™ Type M from 256MB to 2GB xD-Pictu re Card™ Type M + 1G B an d 2 GB xD-Pictu re Card™ Type H from 2 56MB to 2GB 5 US B 2 .0 stan d[...]

Sp ecifications 151 D PictBridge D Co mpa tib ilit y S u pports th e Camera & Imaging Product s Assoc iation PictBridge st andard CIPA D C-001 Visit http:/ /www.cipa.jp/ pictbr idge for more informati on Inter face PictBri dge (USB) Port[...]

152 Scann er D 1 Wind ows ® XP i n thi s Use r’s Guid e in clud es Wi nd ows ® XP Ho m e Edi tion, Windows ® X P Prof es sion al , and W ind ows ® XP Pr ofess iona l x64 Ed itio n. 2 Maximum 1200 × 1 20 0 dp i sca nn ing when u sing the WI A D river for W in do ws ® X P an d W indo ws V ista ® ( res olut ion up to 1920 0 × 19 20 0 dp i c [...]

Sp ecifications 153 D Printer D 1 When yo u se t the Border less feat ure to On. 2 See Pap er type an d si ze f or eac h op er ati on on pa ge 15. Prin te r Dr iver Windows ® 2000 Pr ofessional/ X P/ XP Professional x 64 Edition/ Windows V ista ® driver supporting Brother Native Compress ion m o de Ma c OS ® X 10.2.4 or gr eater: Brother Ink Dri[...]

154 Interfac es D 1 You r m ach ine has a US B 2. 0 H igh- spe ed int erfac e. T he ma chin e can a ls o be co nnec ted to a c omp uter th at h as a U SB 1. 1 int erfac e. 2 Thi rd pa rty USB por ts are no t s uppo rte d for M aci ntos h ® . 3 See N e tw ork (LA N) on pa ge 157 and t he Networ k Us er' s Guid e for de tai led ne two rk sp eci[...]

Sp ecifications 155 D Computer requ irements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCT IONS Compute r Platf orm & Oper ating System Versio n Su pporte d P C So ftw are Fu nctio ns PC In ter fa ce Processor Minimum Speed Min imum RA M Recommen d ed RAM Re qu ire d HARD D isk Sp ac e For Drivers Fo r Appl i ca t ions Wi ndow s ® Op er ati[...]

156 Consuma ble items D Ink The m a c h ine uses individ ual Black, Yell ow, Cyan and Magenta ink cart ridges that are separ ate from the p r i nt head assembly. Service Life o f Ink Ca rt ri d g e Star ter ink cartr idges are in the b ox. The fi r st ti me you instal l the ink cart ridges the machi ne will use extr a ink t o fi ll th e ink d elive[...]

Sp ecifications 157 D Network (LA N) D 1 See the C omp ute r Re qu irem ents cha rt on pa ge 15 5. 2 If you r equi re m or e adva nc ed pr inter man agem ent , use the l ates t Brot her B RA dm in Pro fessi onal uti lity ver s ion tha t is av aila ble a s a do wnloa d f rom h ttp ://so lu tions. b rothe r.c om . LAN You can connect your machine to [...]

158 E This is a comprehe nsive list of features and terms that appear in Brother ma nuals. Avai lability o f these features depen ds on t he mode l you purc hased. Gloss ary E ADF (auto matic document feede r) The do cument can be pl aced i n the ADF and scanned one page at a time automati cally. Auto R edu ct ion Reduces the siz e of in coming f a[...]

Glos sary 159 E ECM (Error Correcti on Mode) Detect s errors during f ax trans mission and r esends the page s of the fax that had an erro r. E xten sio n te leph on e A telephone us ing the same line as your fax but plugge d i nto a separate wall jack . Ex te rna l te lep ho ne A telephone th at is plugged into th e EXT jack of your ma c h ine. F/[...]

160 Out of P aper Re ce pti on Receives fa xes into the machine' s memory whe n the machine is out of pa per. Overse as Mode Makes t emporary c hanges t o the fax tones to accommodat e noise and static on overseas tele phone lin es. Pause Allows you to pla ce a 3. 5 second delay in the dial ing seque nce while yo u are dialing using the dial p[...]

Glos sary 161 E Tel eph one Ans we r Cod e (For Fa x /Tel mod e on ly) When t he machi ne answers a voice call, i t pseud o/double-ring s. You can pick up at an extens ion telephone by pressing thi s code ( # 5 1 ). Temp ora ry s ett ings You can choos e cert ain options for each fax trans mission and copy withou t chang ing the default sett ings. [...]

Index 162 F A Acces s code s , storing and di aling ... .. ..... .. 5 4 Acces sories and supplie s . .. ..... .. ... .... ... .... .. i i ADF ( automat ic docume nt feeder ) .. .. 17 , 28 Answeri ng machi ne (TA D) .. ..... .. ... .... ... .. .. 45 conn ecting ... ... .... ... .... ... .. ..... .. .. ..... .. ..... .. 4 6 Appl e ® Macintosh ® See[...]

163 F E Easy Receive .... ..... .. ... .... ... .... ... .. ..... .. ..... . 3 8 Envelopes ..... .... ... .... ... .. ..... .. ..... .. 1 0 , 15 , 16 Erro r mess ages on LCD .... .. .. ..... .. ..... .. .. 1 13 B &W Pri nt Onl y . .... ... .. ..... .. ..... .. .. ..... .. .. 11 3 Cannot De tect ..... .. ..... .. ..... .. ... .... ... .... .. 1 [...]

164 I Ident -A-Call .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. 42 Ident -A-Ring ... ... .... ... .... ... .. ..... .. ..... .. .. ..... .. 4 2 Ink ca r tr idges checking ink volume .. ..... .. ..... .. ... .... ... .. 12 8 ink dot c o unter ... ... .... ... .. ..... .. ..... .. .. ..... 12 1 replacing ... .. ..... .. ... .... ... .[...]

165 F PhotoCapture Cen ter™ Scan to Media ..... .. ..... .. ..... .. ... .... ... .... ... . 8 4 PictBridge DP OF Pri nti ng ..... .. ... .... ... .... ... .. ..... .. ..... . 8 8 Power f ailure ... ..... .. ..... .. .. ..... .. ..... .. ... .... .. 1 31 Pri nt area ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... . 1 2 diffi[...]

166 S Safe ty Ins tru cti on s ... .... ... .... ... .. ..... .. .. 95 , 99 Scanne r gla s s cle aning ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .. 12 5 usi ng .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. 1 8 Scanni ng See Softwar e User's Guide on the CD-R OM. .. .. ..... .. ... .... ... .... ... .. .[...]

EQUIPM ENT AT TACHM ENT LIM ITATIO NS (C anada o nly) NOTICE This product meets the appl icable Indus try Canada technical s pecificat ions. NOTICE The Ring er Equi valence Number i s an ind ication o f the maximum n umber of devic es allowed to be con nected t o a teleph one interface. The term inatio n on an interf ace may c o nsist of any combin[...]

Brother Internat ional Corp oration 100 Somerset Co rporate B oulevard P.O. Box 6911 Bridgewater, NJ 08807-09 11 USA Brother Intern ational C orporation (Canada) Ltd. 1 rue Hôtel de Ville , Dollard-des -Ormeaux, QC, Cana da H9B 3H6 V isit us on the Worl d W ide W eb http ://ww w.brother .com These mach ines are made for use in the U SA and Cana da[...]