Brother MFC-3360C manual

USER’S GU IDE MFC -3360 C[...]

If yo u n eed to c all Cu stomer S ervice Ple ase com plete the fol lowin g inform ation for futu re refere nce: Model Number: MFC-3360C Ser ial N umb er: 1 Da te of P u rch a se : P lac e o f P urc h as e: 1 The seria l number is on the back of the unit. Re tain this U ser' s Guide w ith you r sale s recei pt as a pe rmane nt rec ord of yo ur[...]

i Approval Info rmation and Compil ation and Publication Notice THIS EQ UIP MENT IS DESI GNED TO WORK WI TH A TWO W IRE ANALO GUE PS TN L I NE FITT ED WIT H T HE A PPROPR IATE CONNEC TOR. APPROV AL INFORMATION Brother a dvises that t hi s product may n ot function correct ly i n a country ot her than whe r e it was original l y purchased, and does [...]

ii Tab le of Con ten ts Se cti on I Ge ner al 1 Genera l Informa t io n 2 Usi ng th e docum enta ti on ..... .... ... .. ..... .... ... ..... .... ... .. ..... ..... .. .. ..... ..... .. ..... ..... .. .. ..... .. 2 Sy mbols an d conven tio ns used in th e docume ntati on ... ..... .. ... .... ..... ... .... ..... .. 2 Acc essi ng the So ftw are Us[...]

iii Section II Fax 5 Sendi ng a fa x 2 2 Enter in g Fa x mode ..... ..... .. .. ..... ..... .. ..... ..... .. .. ..... ..... .. ..... ..... .. .. ..... ..... .. ... .... ..... .. .. 22 Faxin g f rom t he ADF ....... .... ... .. ..... ..... .. ..... .... ... .. ..... ..... .. .. ..... ..... .. ..... ..... .. .. .. 22 Colou r fax tra nsmi ssio n . ..[...]

iv 7 Teleph one an d Ext ernal device s 33 Voi ce O pera tio ns .... .... ..... ... .... ..... .. ... .... ..... ... .... ..... .. ... ..... .... ... .. ..... .... ... ..... .... ... .. 33 Making a telephone call . ............................................................... ................. 33 Hol d .. ... .... ..... .. ..... ..... .. ... ....[...]

v 9 Remote fax o ption s 50 Fax Forwar di ng...... ..... .. ..... ..... .. .. ..... ..... .. ... .... ..... .. ..... ..... .. ... .... ..... .. ... ..... .... ... .... .. 50 Fax Stora ge .... ..... .. .. ..... ..... .. ..... ..... .. .. ..... ..... .. ... .... ..... ... .... ..... .. ... .... ..... ... .... ..... .. .. 50 Changi ng R emote Fax Opti[...]

vi Section IV Software 13 Soft ware fe atures 70 How to read the HTML User’s Guide ... ................... .............. ................... ............ 70 Sect ion V Appe ndix es A Safet y and L ega l 72 Choosing a location ... ........................................ ............................................. ..... 72 To use the mach ine s[...]

vii C Menu an d Feat ures 103 On-s cree n progr ammin g .. .. .. ... .... ..... .. ..... ..... .. ... .... ..... ... .. ..... .... ... .... ..... ... .. ..... .... 10 3 Menu t able ..... .... ..... ... .... ..... .. ... .... ..... ... .... ..... .. ... ..... .... ... .. ..... .... ... ..... .... ... .. .. 103 Memory storage.... ..... .. .. ..... ..[...]

viii[...]

Section I Genera l I General Information 2 Loading documents and pa per 6 General setup 16 Security features 19[...]

2 1 Using the documen tation 1 Thank y ou for bu y ing a Brother m achine! Reading the docu m entation will help you make the mos t of your machine. Sy mbo l s and co nv en tion s used in th e docu menta ti o n 1 The f ol lowing symbols an d conventions are used throughou t t he documentat ion. Acce ssi ng the Softwar e User’s Gui de 1 This User?[...]

General Informat ion 3 1 c If the l anguage s cr een appears , click your languag e. The CD-RO M main menu w ill appear. Note If this window does not appear, use W i ndow s ® Explorer t o run the setup.exe program from the root directory of the Brother CD-ROM . d Cli ck User’s G uide to view the Software Us er’s G uide in H TML for mat. How to[...]

Chapter 1 4 Control panel over view 1 MFC-336 0C 1 1 Power Save Lets you put the machine into Power Save mode. 2 LCD (liquid crys tal disp lay) Displ ays messa ges on the scre en t o hel p you set up and use your machi ne. 3 One-Touch keys Instantly accesses you r stored Quick-Dial num bers.  Shift When held down, l ets you acces s One-Touch num[...]

General Informat ion 5 1 8 Menu k eys:  Me nu Lets you a ccess the menu to progr am your setti ngs int o the machine.  a Sea rch/Speed Di al Lets you lo ok up and dial numbers that are stored i n the memor y.  Volume keys d c In Fax mode, you can pr ess these keys to adjust the ring volum e.  d Press to scr oll bac kward to a menu selec[...]

6 2 Loading docum ents 2 You can send a fax, m ake copies, and scan from the ADF (aut omatic do c u ment fee der). Using t h e ADF 2 The A DF can h old up to 20 pages and feeds each sheet individu al ly. Use standard 80 g/m 2 (20 l b) paper and always fan the pages bef ore putti ng them in the ADF. Recommended envir onment 2 Document Size s and Wei[...]

Loading doc uments and paper 7 2 Sc anni ng ar ea 2 The scannable area depends on the settings in the application you are us i ng. The figures below show the areas you can not scan on paper. Acce ptable paper an d other medi a 2 The print quality c an be af fected b y the ty pe of paper you a r e us i ng in the m achine. To g et the b est print qu [...]

Chapter 2 8 Rec om men ded me dia 2 To get t he best print qu ali ty, we sug gest using Brother pa per. (See tabl e below.) If Brother paper is not available in your country, we recommend tes t ing various papers before purchas i ng large quantities. We recomm end using ‘3M Transparenc y Film’ when you print on transparencies. Ha ndli ng and us[...]

Loading doc uments and paper 9 2 Choo sing th e righ t medi a f or th e paper tr ay 2 Paper type a nd si ze f or each operation 2 Paper T ype Paper Siz e Usage Fax Copy Printer Cu t S hee t Let te r 2 16 × 279 mm (8 1/2 × 11 in. ) Yes Yes Yes A4 210 × 29 7 mm (8.3 × 11.7 in.) Yes Yes Yes Legal 216 × 35 6 mm (8 1/2 × 14 in. ) Yes Yes Yes Execu[...]

Chapter 2 10 Paper weight , thi c k ness and ca pacity for paper t ray 2 1 Up to 50 s heets for Le gal si ze pap er 80 g/ m 2 (20 lb) . Up t o 10 0 shee ts of 80 g /m 2 ( 20 l b) p aper. Paper Type Weight Thickness No. of sheets Cut Sheet Plain Paper 64 to 120 g/m 2 (17 to 32 lb) 0. 08 to 0.15 mm (0.003 to 0.00 6 in.) 100 1 Inkj et Paper 64 to 200 [...]

Loading doc uments and paper 11 2 Loading pa per, envelope s and othe r med ia 2 Loadi n g pa per an d other medi a 2 a Pull the pap er t ray completely out of the machine. If the paper support flap (1) is open, close it. Open the output paper tray cover (2) . b If you a r e using Letter, A4 or Legal size paper, press and hold the universal guide r[...]

Chapter 2 12 e Gently put t he paper into the paper t ray print side dow n an d top edge firs t. Check that the paper is flat i n the tr a y . f Gently adjus t the pap er s ide guides wi th both ha nds and t he paper l ength gui d e to f it the paper. Make sure that the paper guides touch the edg es of the paper. Note Be carefu l that yo u do not p[...]

Loading doc uments and paper 13 2 Lo ading env elop es and po st car d s 2 Loading enve lopes 2  Use envelopes that weigh f rom 75 t o 95 g/ m 2 (20 to 25 l b) .  Som e envelop es need margin settings t o be s et in the application. M ake sure you do a test pri nt fi rst . CAUTION Do not use any of t he following types of envelop es, as they [...]

Chapter 2 14 If you have p rob l e ms w hen p rintin g on envel o pes, try the following suggestions: 2 a Open the envelope f lap. b Make sure the open flap is either to the side of the envelope or t o the back edge of t he env el ope when printing. c Adjust the size and margin in your application. Removing smal l pri ntouts f rom the mach i ne 2 W[...]

Loading doc uments and paper 15 2 Printab le Area 2 The printable area depe nds on the settings in the application you are using. The figures below show the unprin t able a reas on cut sh eet pap er and e nv elopes. The machine can only print i n the shad ed areas whe n the B orderless print f eat ure is available and turned o n. Note The B orderl [...]

16 3 Power Save m ode 3 When t he m achine is idle, you can put the machine into Power Save mode by pres sing the Power Save key . You c a n st ill receiv e telephone calls in Power Save mode. For further information on receiving faxes in t he power sav e condition, please see th e t able on page 16. If you want to do other o perations, you mus t t[...]

General setup 17 3 Mod e Timer 3 The m achine has three te m porary m ode k eys on t he control pa nel: Fax , Scan , and Copy . You can change th e amou nt of time the machin e takes a f ter the l ast Sc an or Cop y operation before it r eturns t o F ax mode (defaul t ). If you choose Off , the mac hin e stays i n the mod e you used last. a Pr ess [...]

Chapter 3 18 Be eper V olume 3 Wh en t he c hoose is on, the m achi ne w ill beep when y ou press a key, m ake a mista k e or after you send or receive a fax. You can choos e a range of volum e levels, from High to Off . a Pre ss Men u , 1 , 4 , 2 . b Pre ss a or b to choose Low , Med , High or Off Pre ss OK . c Pre ss Sto p/ Exit . Sp eaker V olum[...]

19 4 4 TX Lock 4 TX Loc k lets you prevent unauth ori zed access t o the mach ine. W hi le TX Lock is On, the following operation s are available:  Re ce iv ing faxe s  Re ceiv ing calls  Fax For wa rdi n g (If Fax Forwarding was already On . )  Remote retrieval (If Fax Storage was already On . ) W hi le TX Lock is On, the following ope[...]

Chapter 4 20 Turni ng th e TX Loc k on/of f 4 Turning TX Lock on 4 a Pre ss Men u , 2 , 0 , 1 . b Pre ss a or b to choose Set TX Lock . Pre ss OK . c Enter the regis tered 4-digit password. Pre ss OK . The machine goes offline and the LCD sh ow s TX Lock Mode . Turning TX Lock off 4 a Pre ss Men u . b Enter the regis tered 4-digit password. Pre ss [...]

Section I I Fax II Sending a fax 22 Receiving a Fax 28 Telephone and External d evices 33 Dialling and storing numbe rs 46 Remote fax options 50 Printing Reports 55 Polling 57[...]

22 5 Entering Fa x mode 5 To enter fax mode, press ( Fax ), and the key will glow green. Faxi ng fr om t he ADF 5 a Make sure you are in F ax mode . b Put the document fac e down in th e ADF. c Dial the fax n umber. d Pre ss Mono Star t or Colour Star t . The machine starts scanning the document. Note • To c ancel, press St op/ Exit . • If the [...]

Sending a fa x 23 5 • If the memory is full, press Stop/ Exit to stop the jo b. If more than one page has been scann ed, press Mo no St art to send the portion that is in the m em ory. Ca ncel lin g a Br oadc as t in pr ogr ess 5 a Pr ess Me nu , 2 , 6 . The LCD wi l l show t h e fax num ber being dialled. b Pr ess OK . The LCD will show t he job[...]

Chapter 5 24 Co ntr ast 5 If your document i s very light or very dark, you may wa nt to chang e the c ontr ast. F or most document s the default setting Auto can be used. It automatically choos es t he suitable contrast for your document. Use Light when send ing a li ght d ocument. Use Dark when sen ding a dark document. a Make sure you are in F a[...]

Sending a fa x 25 5 Du al ac cess (M onoch rom e on ly) 5 You can dial a number and st art scann ing the fax into m emory —even wh en the machine is send i ng f r om memory , receiving fax es or printing P C data. T he LC D shows the new j ob numb er and avai labl e m emory. The num ber o f pages you can scan into the mem ory will vary dependin g[...]

Chapter 5 26 De layed Faxi ng (M on ochro me onl y) 5 During the day y ou can store up to 50 f axes in the memory to be sent wi thin 24-hours. T hese fa xes w ill be s e nt at th e tim e of da y you enter in step d . a Make sure you are in F ax mode . b Load your docume nt . c Pre ss Men u , 2 , 2 , 3 . 3.Delayed Fax d Do one o f the following: [...]

Sending a fa x 27 5 Se ndin g a f ax man ually 5 Manu al transmiss i on lets you hear t he dialling, ri nging and fax -r e ceiving tones while send i ng a fax. a Make s ure you are in Fax m ode . b Load your docum ent . c Pick up the handset of the machine or press H ook/ Hold and li s ten for a dial tone. d Dial the fa x number you want to call . [...]

28 6 Rece ive mode s 6 You m ust choose a receive mode depen di ng on th e external devices an d t elephon e services you have on your line. Ch oosi ng t he R eceiv e Mo de 6 By defau lt, y our m achine will auto matical ly r eceive any faxes that a re se nt to it. T he di agram belo w will help you choose the correct mode. For more detailed inform[...]

Re c eiv ing a Fax 29 6 Using recei ve m odes 6 S om e re cei ve m od es an sw er fa xe s aut om a ti ca l ly ( Fax Only and Fax/Tel ). You m ay want to change the ring del ay before using these m odes. (See Ring Delay o n page 3 0. ) Fax on ly 6 Fax o nly mode wi ll a ut om atically answer every cal l . If the c all is a f ax your machin e wi ll r[...]

Chapter 6 30 Receive mode settings 6 Ring De lay 6 The Ring Delay sets the numbe r of times the machine rings before it answers in Fax Only or Fax/Tel mode. a Pre ss Men u , 2 , 1 , 1 . b Pre ss a or b t o choose ho w many times the line rings be fore the m achine answers ( 02-10 for Austral ia, 01-10 for New Z ealand, 0-10 fo r s om e countries). [...]

Re c eiv ing a Fax 31 6 Fax D et e ct 6 If Fax De tect is On (de fault se tting): 6 The machi ne receive s fax cal ls aut omati cal ly, even i f you lift the h andset of an extension or external pho ne. When you see Receiving on the LCD or when you hear ‘chirps ’ through the hand s et of an extension phon e c onnected to another wall socke t /p[...]

Chapter 6 32 Re ceivin g fa xes into memo ry 6 As soon as t he pap er tray be c omes empty during fax reception, the screen will display No Paper Fed , as king you t o put paper in the pa per tray. (See Loading pap er and other media on page 11.) If you are unable to put paper in the paper tray the f ol lowing wi ll happen: If Memory Receive is On [...]

33 7 7 Voice Op erations 7 Voice c al ls can be made either with t he hands et, an e x t ension or external telephone, a nd by dia lling m anually or by u s ing Quick- Dial numbers . Mak in g a tele phone cal l 7 a To start a voice call, pick up the handset . b When y ou hear t he di al tone, ent er a number using the di al pad, O ne Touch, Speed-D[...]

Chapter 7 34 Do yo u have Vo ice Mail? 7 If you have Voice Mai l on the p hone line that you will install your new machine on, there is a s t rong possib ility t hat V oice Mail and t he machine wi ll con f lict with ea c h ot her while recei ving incoming c alls. Ho wever , th e Distinctive Ring feature allows yo u to us e mo re than on e num ber [...]

Telephon e and Exte r nal device s 35 7 How does Telstra ® F axS trea m ® Due t ® Wor k? 7 Incom i ng calls to t he voice number, will have the stan dard ri ng p attern of l ong, long tone, followed by a pause, repeated, while the new fa x nu mbe r will hav e a dif feren t r in g pa ttern of three sho r t bursts of ring, repeated at regular int [...]

Chapter 7 36 Caller ID 7 Caller ID is a telephone service that allows the subsc riber to see a display o f the caller’s phone n umber or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, becau s e Caller IDs are received and stored in your machine memory. Note To get the Caller ID Ser[...]

Telephon e and Exte r nal device s 37 7 Vie wing Cal ler ID L ist 7 a Pr ess Me nu , 2 , 0 , 4 . 0.Miscellaneous 4.Caller ID b Pr ess a or b to choos e Display# . Pr ess OK . The Caller I D of the l ast call will app ear on the display. If no I D is stored, the beeper wi ll sou nd and N o Caller ID will appear o n the displ ay. c Pr ess a or b t o [...]

Chapter 7 38 How Does FaxAbil ity Work? 7 Your t elephone number wi ll ha v e the standard ri ng pattern of lo ng, long t one, whi le the new number wi ll hav e a ring pa ttern of long, silence, long, etc. When FaxA bi lity is O n, yo u will not hea r the first rin g of all incomin g calls on the fax machine. E xtension phones will ring as usual. I[...]

Telephon e and Exte r nal device s 39 7 Adva ntag es of Cal l er ID 7 For Bu si ness All bu sinesses profit from a qu icker respon s e to c ustom er calls. Bus i nesses t hat provide mail order services, money -l ending services or provide confiden t ial informat i on, can pro t ect them selves from f alse orders o r acceptanc e of false identifica[...]

Chapter 7 40 d When the printing has finished, press Sto p/ Exit . Note If you use the Call er I D for Dial back; • Plea s e be sure that you use appropriate d iall ing procedures for local a nd national call. • Plea s e be s ure that yo u make s ure of the details of the exact number to be called back , and the need to insert prefix(es) for ma[...]

Telephon e and Exte r nal device s 41 7 Regi s t eri ng t he Di st in ctiv e Ri ng pa ttern 7 Very Im portant! After you ha v e s et t he Distinctive Ring feature to on, the receive mode is s et to Manual automat i cally. Unless you have a TAD or Voice Mail set up on the Di sti nctive Ring numb er, M anual m ode means y ou must answ er all the call[...]

Chapter 7 42 Vie wing Call er ID Lis t 7 Your machine stores information f or the last thir ty calls in the Cal ler ID lis t. You c an view or print thi s list. When the thir ty-first call comes in to the machi ne, it replaces information about the first call. a Pre ss Men u , 2 , 0 , 4 . 0.Miscellaneous 4.Caller ID b Pre ss a or b to choose Displa[...]

Telephon e and Exte r nal device s 43 7 Improper S etup Do not connect a TAD elsew here on the same ph one line. Conne c tions 7 The external TA D must be connected as sho wn i n th e pr evious illu strat ion. a Set your external TAD to o ne o r two rings. (The m achine's Ring Delay s ett ing does not apply.) b Record t he out going message on[...]

Chapter 7 44 Extern al an d extensi on phon es 7 Co nnec ting an e xter nal o r e xtens ion t el epho ne 7 You can connec t a separate telephone to your mac hi ne as sho wn in the diagram below. 1 Extensi on t elephone 2 External telephon e When you are us i ng an external phone, the LCD shows Ext. Te l in Use . Ope ration fr o m ext ension t eleph[...]

Telephon e and Exte r nal device s 45 7 Changing t he remote c odes 7 If you want to use Remote Activation, you h ave to tu rn on the re mo te c od es . ( The def aul t se tt i ng i s On ) T he pr eset F a x R e ce iv e Code is l 51 ( l 91 for New Z ealand). The pre s e t Telephone Answer Code is #51 ( #91 for New Z ealand). If you wa nt to, you ca[...]

46 8 How to Dial 8 Man ual dial ling 8 Press all of the digits of t he fax num ber. One -Touch Dia lling 8 Press t he One-Touch key that stores t he number you want to call. To dial One-Touc h numbers 6 to 10 , hold down Sh ift as you press t he One-Touc h k ey. Sp eed-D ialling 8 a Pre ss Sear ch/Speed Dial , the # (h as h) key, and then t he t wo[...]

Dial ling and s tori ng num bers 47 8 Se arch 8 You can search for names you have stored in the One - Touch and S peed-Di al memories. Press Sear ch /Speed Dial a nd the m enu keys t o search num ericall y o r use the di al pad and t hen the m enu keys to searc h alphabe ti cally. 1 To searc h numeric ally. 2 To search alphab et i cally, you can us[...]

Chapter 8 48 Stori ng One- Touch D ial numbe rs 8 Your machine has 5 On e-Touch keys where you can store 10 fax or phone num bers for autom atic dialling. To access nu mbers 6 to 10 , hold down Sh ift a s you pres s t h e One-Touch k ey. a Pre ss Men u , 2 , 3 , 1 . b Press t he On e-Touch key where you want to st ore a nu mb er . c Enter the numbe[...]

Dial ling and s tori ng num bers 49 8 Se tting up Gr oups f or br oadc as ting 8 If you regularly want to send the same fax mess age t o many fax numbers y ou can set up a Group. Group s are stored on a One-To uch key or a Speed-Di al number. Each group uses u p a One-Touc h key or a Spee d-Dial location. You can then send the fax message t o al l [...]

50 9 Remote fax options are not available fo r colour fax. You can only use one remote f ax option at a time. Fax Forw arding 9 The fax forwarding feature lets you automat ical ly forward your received faxes t o another machine. If you choos e Backup Print:On the m achine wil l also print the fax (this is a saf ety feature in case there is a power [...]

Re m o te fax opti ons 51 9 Changi ng Remote F ax Options 9 If received faxes are left i n your machine's mem ory when you change t he remote f ax options , the LCD will a sk you one of the following mes s ages: Erase All Doc? 1.Yes 2.No Print All Fax? 1.Yes 2.No  If y ou press 1 , f a x e s in t he me mory w ill be era s e d or printed bef[...]

Chapter 9 52 Using y our Remote Acc ess Code 9 a Dial your fax number f rom a t el epho ne or anothe r fax machine us i ng t ouch tone. b When your machine answ ers, enter your remot e access co de (3 digits followed by l during a period of silence). c The machine signals if it has received message s :  1 long beep — Fax m essages  No beeps[...]

Re m o te fax opti ons 53 9 Cha nging your Fa x Fo rw ardi ng n umber 9 You can change the defaul t setting of y our fax forwarding num ber f rom anot her t elephone or fax m achine u s ing t ouch tone. a Dial your f ax number. b When your machine answers , enter your remote access code (3 digits follo wed by l ) during a p eriod of silence. If you[...]

Chapter 9 54 Remo te fa x co mmands 9 Follow the com m ands be l ow to access features when you are away fr om the ma c hine. When y ou call the machi ne and enter your remote ac cess code (3 digits followed by l ), the syst em will g ive two short beeps and you must en ter a rem ote command. Remote c ommands Operat ion det ails 95 Change th e Fax [...]

55 10 10 Fax reports 10 You need to set up the T ran s mission Verification Report and Jour nal Period using the Men u key. Tr ansmis sion Ver ificat ion Report 10 You can use the Tran s mission Repo r t as pro of that you sent a fax . This report lists the time and dat e of t ransmission and whether the tran smiss ion was succe ss ful (OK ). I f y[...]

Chapter 1 0 56 Reports 10 The f ol lowing reports are av ai lable: How t o print a repor t 10 a Pre ss Men u , 4 . b Choose one of the options below:  Pre ss a or b t o choose t he report you wa nt . Press OK .  Enter the number of the report you want to print. F or ex ample, press 2 to print the Help List. c Pre ss Mono Star t . 1.XMIT Verif[...]

57 11 11 Pol l ing lets you s et up yo ur m achine s o other people can rec ei ve faxes from you, but they pay for the call . It al so lets you call somebody else’s f ax machi ne and r e ceive a fax from it , so you pay for the call. The polling f eature needs to be set up o n both machines f or this to work. Not all fax mac hines supp ort poll i[...]

Chapter 1 1 58 Set u p f or dela yed po lling rece ive 11 Del ayed p ollin g lets y ou set the ma chine t o begin pol li ng rece i ve at a later t i me. You c an only s et up one delayed polling operat i on. a Make sure you are in F ax mode . b Pre ss Men u , 2 , 1 , 7 . 7.Polling RX c Pre ss a or b to choose Timer . Pre ss OK . d Enter the t i me [...]

Po lling 59 11 Polled trans m it (Monochrom e on ly) 11 Pol l ed Transmit is when you set up your machin e to wait with a document so another fax machine can cal l and retrieve it. Se tup fo r polle d tra nsmit 11 a Make s ure you are in Fax m ode . b Load your docum ent . c Pr ess Me nu , 2 , 2 , 6 . 6.Polled TX d Pr ess a or b to choos e Standard[...]

Chapter 1 1 60[...]

Section II I Copy III Making copies 62[...]

62 12 How to c opy 12 Ente ring Copy mo de 12 Press ( Copy ) to enter Copy mode. The d efault setting i s Fax M ode. You can chang e the num ber of sec onds or m inutes that t he machine s tays i n Copy m ode. (See Mode Ti m er on page 17.) The L CD show s the d ef ault c opy settings: 1 Copy Ratio 2Q u a l i t y 3 No of Copies Ma king a sin gle co[...]

Making cop ies 63 12 Copy options 12 W hen you wa nt t o quickly chang e the copy settings t emporarily for the next copy, us e the Copy Options. The ma c hine returns to its default settings 30 second s af t er it f i nishes copying, or i f the mode t imer returns t he machine to Fax m ode. For m ore information see Mode Time r on pa ge 17. Note Y[...]

Chapter 1 2 64 Cha ngin g co py sp eed an d qua lity 12 You can choos e from a range of qu ality settings . The default setting is Normal . To t emporarily change the q ual ity sett ing, follow the instructions below : a Make su r e you are i n Copy mode . b Load your docume nt . c Use the d ial pad to ent er th e number of copies (up to 99).  P[...]

Making cop ies 65 12 e Choose one of the options below:  Use a or b to cho ose t he enlargeme nt or reduction ratio you want. Press OK .  Use a or b to ch oose Custom(25-400%) . Pre ss OK . Us e the dial pad to enter an enlargem ent or reduction ratio from 25% to 400% . (For example, press 5 3 to enter 53% .) P re ss OK . f Pr ess Mono Sta rt[...]

Chapter 1 2 66 Sor ting co pies usi ng the AD F (M on ochro me onl y) 12 You can sort mul t iple c opies . Pages w ill be stacked i n t he order 1 2 3, 1 2 3, 1 2 3, and s o on. a Make su r e you are i n Copy mode . b Load your docume nt . c Use the d ial pad to ent er th e number of copies (up to 99). d Pre ss or Copy Options and a or b to se lec [...]

Making cop ies 67 12 Pa pe r optio ns 12 Paper type 12 If you are copying on special paper, be sure to select the type of paper you are using so you wi ll g et the b est print qu ali ty. a Make s ure you are in Copy mode . b Load your docum ent . c Use the dial pad to enter the numb er of copies (up to 99). d Pr ess Copy Optio ns a nd a or b to sel[...]

Chapter 1 2 68[...]

Sectio n IV Software IV Software features 70[...]

70 13 The CD - R OM includes the Software User’s Guide for f eat ures avail able when c onnec ted to a computer (for e xample, printing and scannin g). The guide has easy to use links that, when clicked, will ta ke you directly to a parti cul ar sect ion. You can find in f ormation on these features:  Prin ti ng  Scannin g  ControlCenter[...]

Section V Appendix es V Safety and Legal 72 Troubleshooting and Routin e Maintenance 83 Menu and Features 103 Specifications 113 Glossary 121[...]

72 A Choosing a location A Put you r m achi ne on a flat, stable surface that is free of vibration and sho cks, such as a desk. Put the machine near a teleph one s o cket and a st andard grounded electrical socket. Choose a location whe re the t emperature remains b et ween 1 0 ° and 35 ° C (50 ° F and 95 ° F) . CAUTION • Avoid plac i ng your[...]

Safety an d L egal 73 To use the machine sa fely A Ple ase k eep these instructions for l ater reference and read them before attempting any main t enanc e. WARNIN G There are high voltage electrodes inside the machi ne. Before you clean the inside of the machine, ma k e su r e you have unpl ugged the telephone l i ne cord first and the n t he powe[...]

74 DO NOT put y o ur hands on the e dge of t he machine u nder the panel cover or touch t he document feed rollers. Doi ng this m ay cause i njury. DO NOT put your hands on the e dge of t he paper t ray under the output paper tray cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.[...]

Safety an d L egal 75 DO NOT touch the area shade d i n the illustrat i on. Do i ng thi s may caus e injury . When moving the machine you must l if t it f rom the base, by placing a hand at each s ide of the unit as shown in the illustration. If the machine becomes hot, releases s moke or generates any strong smells, immedia t ely unplug the mac hi[...]

76 WARNIN G • Use caut i on when installing or modifying t el ephone lines. Neve r touch tele phone wires or terminals that are not ins ul ated unless the telephone line has been unplu gged at the wall socket. Never i nstall telephone w iri ng during a lightning storm . Nev er i nstall a t el ephone wall socket in a wet location. • This product[...]

Safety an d L egal 77 Importa nt Informatio n for Australia A I m po rtant s afety inst ructio ns A 1 Re ad al l of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Un pl ug this product from the wall socket be fore cleaning the outside of the machine and the scann er glass. D o no[...]

78  If the product has been exposed to rain or wat er.  If the product does not operate normally w hen the operat i ng instructions are followed. Adju s t only t hose controls that are covered by the operating instructions. Improper ad just ment of other cont rols may r esult in dam age and w ill often req uire ext ensive wo rk by a qualified[...]

Safety an d L egal 79 13 Do not plac e t his product on an un s table surface, st and, or table. The product may fall, caus i ng serious damage t o the produ c t. 14 S lots and openings in the cabinet and the back or bottom are prov i ded for vent i lation; to ensure reliable operation of the product and to protect it from overheating, these openin[...]

80 25 Not e t hat some telephones are not compatible with this uni t and di alling errors m ay result if the two devices are used toget her in other t han q uiet conditions. Th e T elecom Faults Service is not to b e called shoul d such problem s arise. In such c ases, it is recom mended th at the prefix and wanted number are dialled manu all y. 26[...]

Safety an d L egal 81 14 Ne ver push objects o f any k ind into t his product through cabinet slots, since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never spill li quid o f any kind o n the product . 15 Do not at tempt t o service t hi s prod uct y ourself, as opening or removing cov[...]

82 Leg al limita tions f or cop ying A It is an offence to mak e reprod ucti o ns of c ertain i tems or docum ents with the i ntent to commit fraud. T his memorandu m is int ended to be a guide rat her than a complete l i st. We sugge s t y ou check with relevant legal authorities i f in doubt about a particular item or document .  Money  Bon[...]

83 B Troubleshoo ting B If you think there is a prob lem with y our machine, c heck the chart belo w and f ol low the troubl es hoot i ng tips. Most prob lems can be easily r eso lved by yourself. If you need additional help, the Brother Sol ut ions Cen t er off ers t he lates t FAQs and troublesho ot ing tips. Visit us at http:// s o lutions.broth[...]

84 Prin ted tex t or im ages a re s kewe d. M ake s ure t he pa per is load ed pro perly in t he paper tray and th e pap er s ide gu ide is adju sted c orr ect ly. (S ee Lo adin g pap er and other med ia on page 11.) Make sure the Lower Ja m Clear Cov e r i s set prope rl y. Sm udge d sta in at th e t op ce ntre of the print ed pag e. Make s ure t [...]

Troub l es hooting and Rout ine Maint enance 85 Printi ng Received Fa xes Difficulty Su gges tions Con de ns ed pri nt and w h ite s treak s ac ros s the p age or the top and bot t o m of se nten ces are c ut of f . You p robabl y had a ba d conne cti on, wi t h static or int erfer ence on the tele phon e line . Ask the ot h er pa rty to s en d the[...]

86 Sending Faxes Difficulty Su ggesti ons Can not s end a fa x Ch eck all l ine c ord c onn ecti ons. Mak e sure that the Fax ke y is illu mina ted. (Se e En ter ing Fax mode on page 2 2.) Ask t he othe r p arty t o chec k that t he rece iv in g ma chine has pa per. Pr in t the Tra nsmis sion Ve rific ation Re port a nd c hec k f or an err or. (See[...]

Troub l es hooting and Rout ine Maint enance 87 Menu Setting D i fficulty Difficulty Su gges tions Th e mac hine be ep s when yo u try t o ac cess t he S e tup R ecei ve men u. If th e Fax key is not il lumina ted, p ress i t to tu rn on Fa x mode . The Setup Re ceiv e s etting is avai labl e onl y w hen the m ach ine i s in Fax mode . Copying Diff[...]

88 Error messages B As with any sophisticated office product, e r rors m ay occ ur. If this happens, your machine ide nt ifies the err or and shows an error mess age. The m ost com mon error m essages a r e shown below. You can correct most errors by yourself. If you ne ed more he lp, t he B rot her So lutions Center offers latest F AQs an d troubl[...]

Troub l es hooting and Rout ine Maint enance 89 Ink E mpty One or more of the ink car trid ges is empty. The machi ne will stop all print o perations . While mem ory is avail able, bl ack and whi te faxes wil l be stored in the memory. I f a sending machine ha s a co lour fa x, the m achine' s ‘ ha ndshake ’ wi ll as k that th e fax be sen[...]

90 Tr an sf er ri ng yo ur fa xes or Fax Jour nal repo rt B If the LC D shows: Change Unable XX , Clean Unable XX , Init Unable XX , Print Unable XX or Scan Unable XX We rec ommend t ransferring your faxes to another f ax machine . (See Transferring fax es to anot her fax machine on pa ge 90.) You can also transfer the Fax Journal report to see if [...]

Troub l es hooting and Rout ine Maint enance 91 Transferr ing Fax J ourn a l repor t to another f ax machine B If y ou have not set up your S t ation I D, y ou cann ot enter fax transfer mode. a Pr ess Me nu 9 , 0 , 2 . b Enter the fax number to which Fax Journal report will be f orwarded. c Pr ess Mono Sta rt . Docume nt ja m B Docu m ents can jam[...]

92 b Pull out the jammed paper (1).  If you cannot remo v e t he jamme d paper from the front sid e, or the error me s sage still appe ars on the LCD after you remove th e j amm ed paper, please go to the next step. c Remove the Lower Jam Cl ear Cover (1) from the back of the machine. Pull the jammed pa per out of the m achine. d Put the Lower J[...]

Troub l es hooting and Rout ine Maint enance 93 f Close the Upper Jam Clear Cover. g Push the p aper tray f i rmly back into the machine. W hile holding the paper tray in place, pull out the paper support until it clicks and unfold the paper support . (See the illustrations in Loading p aper and other media o n page 11.) Di al To ne detect ion B W [...]

94 Routine ma intenance B Rep laci ng the ink c artri dg es B Your mach i ne is equipped with an ink sens or. The i nk sensor automatically moni t ors t he level of ink in each of the 4 cart ri dges. Whe n the machine dete c t s an ink cartridge is running out of i nk, the machine will t ell you with a mess age on t h e LCD. The LCD will tell you w[...]

Troub l es hooting and Rout ine Maint enance 95 e Each colour has its own co rr e ct position. Insert the ink cartridge i n t he direction o f the arrow on t he label. f Lift the lock release le v er and gen t ly push i t until i t cl ick s, a nd then c l ose t he ink c a r tridg e cover. g The mac hine will aut omatica lly r eset the ink dot count[...]

96 Brother multifunction machines are designed t o work with i nk of a particular spe cifica tion an d w ill work t o a leve l of optimum performance whe n used with genuine Br other Brand ed ink cartridges. Brother c annot guarantee t his optim um performance if ink or i nk cartridges of ot her specifications are used. B rother does no t therefore[...]

Troub l es hooting and Rout ine Maint enance 97 d Lift the output paper tray cover and wipe the i nside and outs ide of the pa per tray with a s oft c l oth to remove dust. e Close the output paper tray cover and put the paper tray f irmly back in the machine. Cl eanin g the s cann er B a Unplug t he machine, open t he panel cover (1). Cl ean the w[...]

98 Cl eani ng the pa pe r pic k- up rolle r B a Pull the paper tray co m plete l y out of the machine. b Unplug the machine from the electrical socket and remove the Low er J am Clear Cover (1). c Clean the P aper Pick-up Roll er (1) with isopropyl alcohol on a cotton swab. d Put the Lower Jam Clear Cover ba c k on. Make sure t he cover is set prop[...]

Troub l es hooting and Rout ine Maint enance 99 Ch ecki ng the prin t qu ality B If f aded or streak ed colours and t ext ap pear on your output , some of the nozzles may be clogged. You c an check t his by printing the Print Q uality Check S heet and looking at the nozzl e check pat t ern. a Pr ess I nk Man agement . b Pr ess a or b to choos e Tes[...]

100 Ch ecking the p rintin g alig nment B You ma y need to adjust the printing alignment af ter transporting the mac hi ne if your printed text becomes blurred or images become fa ded. a Pre ss Ink Man agement . b Pre ss a or b to choose Test Print . Pre ss OK . c Pre ss a or b to choose Alignment . Pre ss OK . d Pre ss Mono Star t or Colour Star t[...]

Troub l es hooting and Rout ine Maint enance 101 Packing a nd shippin g the mach ine B W hen you trans port the m ach i ne, use the packing material s t hat came with your machin e. I f you do not pack the machine properly, you could void your warranty. CAUTION It is import ant to allow t he m achine to ‘park’ the print head after a pri nt j ob[...]

102 i Pack the pri nted m aterials, and additional parts (handset, cords and CD) in the original carton as shown below. Do NO T pack the used ink cartridges in the carton. j Close the carton and t ape it shu t .[...]

103 C On -scree n programming C Your m achine i s designed to be easy to use with LCD on-screen program m ing using the menu keys. Us er-friendly p rogramming helps you take full adv antage of all the m enu selec t ions your machine has to offer. Since your programming i s don e on the LCD, we hav e creat ed step-by-step on - screen instructions to[...]

104 Me nu keys C To acc ess the menu mod e: a Pre ss Men u . b Choose an option.  Pre ss 1 for General Setup menu.  Pre ss 2 for F ax m enu.  Pre ss 3 for Copy menu.  Pre ss 0 for Init ial S etup. You can scroll more quickly through each menu level by pressi ng a or b fo r the direction you want. c Pre ss OK when that option appears on [...]

Menu a nd Feature s 105 Menu Ta ble C The me nu t able will hel p you understand the menu s el ections and options t hat are found in the machin e's programs. T he factory set t ings are shown in Bold with an asterisk. Choose & OK Choose & OK to accept to exit Ma in Me nu Su bmen u Menu Se lect io ns Opt io n s Des c ri ptio ns Pa ge 1[...]

106 1 . G ene ral Setu p (Con ti nued ) 4.Volume 1.Ring Off Low Med * High Adj usts t he r i n g volume. 17 2.Beeper Off Low * Med High Ad jus ts the volu me le vel of t he be eper . 18 3.Speaker Off Low Med * High Adj usts t he spe aker volu me. 18 5. Da ylight Save — On Off Ch ange s fo r Da ylig ht Savi ng s Time man uall y. 18 6. P.S ave Sett[...]

Menu a nd Feature s 107 2.Fax 1. Setup Receive (I n F ax mode only ) 1.Ring Delay (Examp l e for Austral ia ) 02 * 03 04 05 06 07 08 09 10 Se t s the nu mber of rin gs bef ore t he ma chin e ans wers i n Fax On l y o r Fax/T el mod e. 30 2.F/T Ring Time 20 Sec 30 Sec * 40 Sec 70 Sec (F or N ew Z ealand ) 20 Sec 30 Sec * 40 Sec 55 Sec Se t s the ps [...]

108 2.Fax (Con ti nued ) 1. Se tup Receive (C ont inu ed ) (In Fa x mo de only ) 4.Remote Codes On * ( l 51, #51) ( l 91, #9 1 for New Zea lan d) Off Al lows you to ans wer a ll call s at an ex te nsion or ext ern al p hone and use cod es to tu rn the mach ine on or o ff. You can per sonali ze the se cod es. 44 5. Auto Reduction On * Off Cu ts the [...]

Menu a nd Feature s 109 2.Fax (Co nti nued ) 3.Set Quick- Dial 1. One-Touch Dial — St ore s One-T ouch Di al num bers, so yo u ca n dia l by pr es sing onl y a f ew ke ys (a nd Start ). 46 2.Speed-Dial — Sto res Sp eed-D ial num bers, so yo u ca n dia l by pr es sing onl y a f ew ke ys (a nd Start ). 48 3.Setup Groups — S ets up a Gr oup num [...]

110 2.Fax (Con ti nued ) 0. Mi scellaneous (C ont inu ed ) 3.Faxability (F or N ew Ze aland onl y) On Off * If yo u ha ve FaxA bi lit y from T elec om, yo u can us e this fun ction to sto re the ri ngin g patte rn of yo ur fax numbe r. And i f yo u set i n t o ON, yo u sho ul d use the r egi stere d numbe r only. 38 4.Caller ID Display# Print Repor[...]

Menu a nd Feature s 111 4. Pri nt R epor ts 1. XM IT Verif y — — P rints a Tra nsm ission Verific atio n Re port for yo ur la st tra nsmissio n . 55 2.Help List — — P ri nts the H elp Li st so you c an se e at- a - gl a nce h ow to qu ickl y progr am y our ma chin e. 56 3.Quick-Dial — — Lists nam e an d nu mbe rs s tor ed in the O ne -T[...]

112 Entering Te xt C When y ou are set ting cert ain menu selections, such as the Station I D, you may need to enter te x t into the machi ne. Most dial pads have thre e or four l et t ers printed on keys. The keys for 0 , # and l do no t have printed letters because they are used for special charac ters. By p r essin g the correct dial pads repeat[...]

113 D Ge ne ra l D 1 T his de pend s on prin ting co nditi on s. Sp eci fic ati on s D Memor y Capacity 16 MB ADF (auto mat i c docume nt f eeder) Up to 20 pages T em p er at ur e: 20 ° C - 30 ° C (68 ° F - 86 ° F) Humidity: 50% - 7 0% (for using the ADF) Paper: [ 80 g/ m 2 (20 lb)] A4 size Pap er Tray 100 Sheets [80 g/m 2 (2 0 l b) ] Prin ter [...]

114 Print media D 1 Use onl y t ran spa ren cies re commen de d for in kjet print i ng . 2 For gl oss y pa per or tr a ns pare nc ie s, w e reco mmend remo vi ng prin t ed pag es from th e output paper tr a y imm ed iate ly aft er the y exi t th e machin e to av oid smu dgi ng. 3 See Pa pe r typ e and size for eac h opera tion o n page 9. Pape r In[...]

Specif icati ons 115 Fax D 1 ‘Pag es’ ref e rs to t h e ‘Bro t her S tan dard C hart No. 1’ (a t ypi ca l b usine ss let ter , Sta nd ard reso luti on, M MR cod e). Spec ific ati ons an d pri nted ma teria ls are su bjec t to c hange wit ho ut pr i or no tic e. 2 ‘P ages’ refers to the ‘ITU -T Tes t Chart #1’ (a typ ical bu s ine ss[...]

116 Copy D 1 Base d o n Br othe r s tandar d p atter n . (F as t mode / S t ack Cop y) C opy spee ds vary w i th th e co mpl exit y of the docum ent. Colour / Mono chrom e Ye s/Ye s Document Size A DF Width: 89 mm to 215.9 mm (3.5 in. to 8.5 in.) ADF Hei ght: 127 m m to 355.6 mm (5 in. to 14 in.) Copy Sp eed Mono: Up t o 18 pages/minut e (A 4 paper[...]

Specif icati ons 117 Scanner D 1 Wind ows ® X P in t his Us er’s G uid e incl ud es Wind ows ® XP H ome Editio n, W ind ows ® XP Prof essi on al, a nd Wind ows ® XP Pr of es siona l x 64 Ed ition. 2 Max imum 12 00 × 1 200 dpi sc anni ng when usi ng the W I A Driv er f or Wi ndows ® XP Co lour / Mono chr ome Yes/ Yes TWAIN Compliant Yes (Wi [...]

118 Printer D 1 Wind ows ® XP in t his U se r’s G uide incl udes Wind ows ® XP Hom e Edit i on, Win dows ® XP Pr ofe ssion al , an d Windo ws ® XP Pr of es sion al x64 Edit i on . 2 Ou tput imag e q uali ty va ries base d on man y fac tor s incl udin g, but n ot lim ited to in pu t im age re solu tion and qual ity a nd pri nt medi a. 3 Ba sed[...]

Specif icati ons 119 Comput er require men ts D Minim u m System Requireme n ts Co mp uter Pl atform & O peratin g Sy stem Ver s i on Supported PC So ftwa re Functions PC Inte rface Pro cessor Minimum Sp eed Min imum RA M R ecommende d RA M Availab l e Hard Disk Space for Drivers fo r A p plica ti o ns Wind ow s ® 1 Op erating Syst ems 98, 9 8[...]

120 Consumab le items D In k The machine uses individual Black, Yellow, C yan and M agenta ink cartridges that are separate from the print head assembl y . Service Li f e of Ink Cartri dge Black - App r o ximately 500 pages at 5% coverage. Yellow, Cyan and Mag enta - Ap proximately 400 pages at 5 % coverage  The first t ime you install a set of [...]

121 E This is a comprehensive l ist of feat ures and terms t hat appear in Br other manuals. A vail ability of these fe at ures depends on t he m odel you purcha s ed. Glossar y E ADF (automatic do cument feeder) The docum ent can be placed in the ADF and s canned o ne page at a time aut om a ti ca l ly . Auto Reduction Reduc es the size of incomin[...]

122 ECM (Erro r Corre ction Mode) Detects errors during fax transmission and res ends the pages of the fax that ha d an error. Ext ensio n phone A telephone using the same line as your fax but plugged into a separate wall socket . Ext ernal ph one A TAD (telephone answering device) or teleph one t hat is connected to your mach ine. F/ T Ri ng Ti me[...]

Gl o s sar y 123 Menu mode Program ming mode for changing your machine's se tt ings. OC R (optical character re cognition) The bundl ed (S canSoft ® Pap erport ® SE wit h O CR or Presto! ® Pag eM anager) s oftware application con v erts a n image of text to text you can edi t. On e- To uc h Keys on the m achine’s control panel where you c[...]

124 Sup er Fine reso lutio n 392 × 203 dpi. B est for very small print and li ne art. Tempo rary settings You can choos e c ertain options for each fax transmission and co py without chang i ng the default settings. Tone (Not available in New Zealand ) A form of dialling on the telephone line used for Touch Tone telepho nes. Trans mission The proc[...]

I nde x 125 F A ADF (automatic do cu ment feeder) ... .. . 6 , 22 ADF cover .. .. ..... ..... .. ..... ..... .. .. ..... ..... .. ..... . 91 Answerin g machine (T A D) .. .... ... .... ..... ... .. 42 connecting ... .. ..... ..... .. ..... .... ... .. ..... ..... .. . 43 Appl e ® M acintosh ® See Sof tware User's Gui de on the CD-ROM. ..... [...]

126 F Fax c odes changing ... .... ... .... ..... ... .. ..... .... ... .. .. 45 , 51 Fax Receive Code .... ..... .. ..... ..... .. .. ..... .. 44 Re mo te A cce ss C ode .... .. ..... ..... .. ..... .... 51 Telephone Answer Code ...... ..... .. .. ..... .. 44 Fax Detect . ... .... ..... .. ..... ..... .. ... .... ..... .. ... .... 3 1 Fax F orward[...]

127 Menu Table ..... .... ... ..... .... ... .... ..... .. ... ..... . 103 Mode , entering Copy ..... ....... .... ... .. ..... ..... .. .. ..... ..... .. ..... . 62 Fax ... .. ..... ..... .. ..... ..... .. .. ..... ..... .. ..... ..... .. . 22 Sc an ... ..... .. ..... ..... .. ... .... ..... .. ..... ..... .. ... .... . 5 Mul ti -l ine c onnect io[...]

128 sca n .. ........ .... ... .... ..... ... .. ..... .... ... .. ..... .. 11 7 setting for next fax ... ..... .... ... .. ..... .... ... .. .. 2 4 Ring Delay, setting .. ..... ..... .. ..... ..... .. .. ..... .. 30 S Scannin g See Softwa r e User's G ui de on the CD-ROM. .... ....... ..... .. ..... ..... .. .. ..... ..... .. ... ... Serial N[...]

For Australia W arrant y – For detail s about the warranty on your Brother Product, please visit: www . brot her.c om.au Repair – For w arr a nty service f or your Broth er Product you will need evidence of o r iginal purc hase (e.g. a copy of the sales docket). Contact B rother Internationa l (Aust) Pty Lt d f or details about your nearest A u[...]

Vi sit us on the W orl d Wi de Web http: //www.br other .com This machi ne is approve d for use in the countr y of purchas e only. Loca l Brot her companie s o r their d ealers will onl y supp ort machi nes purchas ed i n t heir own countries . ARL/ASA /NZ[...]