Brother MFC-5490CN manual

USER’S GUIDE MFC-54 90CN Vers ion A ARL/AS A/NZ[...]

If y o u need to call Customer Service Ple ase c omplet e the fo llow ing info rma tion for futu re re fer en ce : Model Numbe r: MFC -54 90CN Seri al N um ber : 1 Dat e of Pur c ha se : Pl ac e o f P ur ch as e : 1 The seria l numb er is on th e back of th e un it. Re tain this User ’s Guid e wit h you r sa les re ceip t as a perm ane nt re cord[...]

i Approval I nformatio n and Co mpilation a nd Publica tion Notic e THIS EQ UIPMEN T IS D E SIGNED TO WORK WI TH A TWO WIRE ANALO GUE PSTN LINE FITTE D WITH THE APPRO PRIATE CONN ECTOR. APPROVAL INFOR MATION Brother advis es that this product may not functi on correctly in a coun try other th an w here i t was origina lly pur chased, and does not o[...]

ii Table of Conten ts Sectio n I General 1 Genera l Inf ormation 2 Usi ng the do cum ent a tio n .... ... .. ..... .. .... ... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. .... 2 Sy mb ols an d co nve nti on s us ed in t h e d ocu men tati on .... ... .. ..... .. ..... .. .. ..... .. ... . 2 Accessi ng the S oftwar[...]

iii 4 Secur ity feat ur es 24 TX Lo ck . .... ... .. ..... .. .. ..... .. ..... .. ... .... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... ... 24 Setting and c hanging the TX Lock p assword ........ ........ ....... ....... ......... ......... 24 Tur nin g T X L ock o n/o ff .. .. ..... .. .. ..... .. ... .[...]

iv 7 Tel ephone an d Externa l de vices 40 Voi ce Op era tio ns .. ... .. ..... .. .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. .. 4 0 Tone or pulse (Not Avail able for New Zealand) ... ......... ....... ....... ....... ....... ..... 40 Fax/Tel mode ..... ......... ......... ....... .....[...]

v 9 Remo te fax o ptions (Mo nochr ome on ly) 58 Fax Fo rw ard in g .... .. .. ..... .. ..... .. ... .... .. ... .... ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. . 58 Fax S tora ge .. .... ... .. ..... .. ..... .. .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .. ..... .. ..... .. .. ..... .. ..... .. ...[...]

vi Section IV Direct Phot o Printing 13 Pri nting phot os f rom a mem or y ca rd or USB Fla sh mem ory dr ive 80 Pho toC ap ture Cent er™ Op era tio ns .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. .. ..... .. ..... .. .. 80 Printi ng from a memory card or USB Flas h memory driv e withou t a PC ....... 80 Scanning to a memory[...]

vii Section VI Appendixes A S afe ty a n d Leg al 98 Ch oosi ng a loca tion . ... .... ... .... ... .. .... ... .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. ..... .. . 98 To us e the mach ine safe ly . .... ... .. .... ... .... ... .. ..... .. ..... .. .. ..... .. ... .... ... .... ... .. ..... .. ..... .. . 99 IM PO [...]

viii C Menu a nd F eat ures 1 39 On-screen pr ogramming ....... ......... ......... ......... ....... ......... ........ ....... ......... ......... . 139 Menu table ....... ........ ....... ......... ......... ......... ......... ....... ........ ....... ......... ......... . 139 Mem or y s to rage . .. ..... .. .. ..... .. ..... .. .. ..... .. ..[...]

Section I General I General Infor mation 2 Loa ding paper and d ocume nts 8 General setup 20 Security featu res 24[...]

2 1 Using the documentati on 1 Thank y ou for buy ing a B rother m a c h ine! Reading the d ocumenta tion wi ll help you make the most of your machine. Sy mbol s an d co nven ti ons use d in the docu menta tion 1 The fol lowing symbols and conv entions are use d througho ut th e documentat ion. Acce ssing the Softwar e and N etwork User’s Gu ide [...]

General Info rmation 3 1 Viewi ng Do cument ati on 1 V iewi ng Do cu men tat io n (Fo r Wind ows ® ) 1 To view the doc umentation, from t he Start menu, point to Brot her , M FC-XXX X (where XXXX is yo ur m odel name) from the programs group , and t he n choo s e Us er ’s Gu ides in HTM L for ma t . If you have no t installed the s oftware, you [...]

Chapter 1 4 View in g Do cum ent ati on (For Maci ntos h ® ) 1 a Turn on your Macintosh ® . I ns ert the Brother CD-RO M into your CD-ROM drive. The followin g window will ap pear. b Double- click t he Documen tation icon. c Double- click your language fol der. d Double- click to p.ht ml to view the Softwar e User’ s Guide and Network Use r’s[...]

General Info rmation 5 1 Acces sing Brother Support (For Window s ® ) 1 You can find all the contac ts you will need, such as Web s upport (Br other Sol utions Center) .  Clic k Br oth er Su ppor t on t he main menu. The f ollowing screen will app ear:  To access our web site (htt p ://w ww. bro the r.c om ), click Bro ther Home Pa ge .  [...]

Chapter 1 6 C ont r ol p a nel ove rv i ew 1 1 Fax an d telepho ne keys:  Redial/Pau se Redials one of the la st number c alled. It also insert s a pause wh en program ming quick dial numbe rs.  Hook Press befor e dialing if you w ant to make sure a fa x machine will answe r, and then press Mono Start or Co lo ur St a rt . Also, pres s this k[...]

General Info rmation 7 1  Volu me keys d c Wh en the m achine is idle, y ou can pres s thes e keys to a djust the ring vol ume.  d Pres s to scrol l backwa rd to a menu select ion.  a or b Pres s to scroll through the men us and opt i on s.  Clear/Ba ck Pres s to d elete char acters o r to go back to the pre vious men u level.  OK Le[...]

8 2 Loadin g paper and other print medi a 2 a If the p aper supp ort fla p is o pen, close it, and then close the paper su pport. Pull the pa per tr ay comple tely out of the machine. b Lift the output paper tray (1). c With both hands , gently press and slide the paper s ide guides (1) and th e paper length guide (2) to f i t t h e paper size. Mak[...]

Loading pa per and docume nts 9 2 d Fan the stack of paper well to av oid paper jams and mi s feeds. Note Always make sur e the paper is not curl ed. e Gentl y put the paper into the pa per tra y print si de down and top edge first. Check tha t t he pape r is fl at in t h e tray. f Gently adjust the paper side guides (1) to the paper wit h both han[...]

Chapter 2 10 h Slowly push the pape r tray completely into t he mac hine. i While holdi ng the paper tray in place, pull out the pape r support ( 1 ) until it clicks and un fold the paper support fl ap (2 ). Note Do not use the pa per suppor t flap f or Legal pa per. Loading en velope s and p ost card s 2 About en vel op es 2  Use e nvelopes tha[...]

Loading pa per and docume nts 11 2 How to load e nvelopes and post cards 2 a Befor e loading, press the corn ers and sides of envel opes o r post car ds to make t hem as flat as possibl e. Note If envelop es or post cards are ‘double- feedi ng’, put one envelo pe or pos t card in the paper tray at a t ime. b Put envel opes o r post cards int o [...]

Chapter 2 12 Pri nt ab le ar ea 2 The print able area depe nds on the sett ings in the applicati on y o u are using . The figures below sho w the unprint able areas on cut sheet paper and enve lopes. The machine can pri nt in t h e sha ded areas of cut sheet paper when the Bord erless print feature is available and turne d on . (See Prin ting for W[...]

Loading pa per and docume nts 13 2 Accepta ble paper a nd other print m edia 2 The print quali ty can be affected by the type of paper you are using in the machine. To get the best print qualit y for the settin gs you ha v e chosen, a lways set the Paper Ty pe to match the type of paper you load. You can use plain p aper, i nkjet paper (co ated pap[...]

Chapter 2 14 Im prop e r Se tu p DO NOT use the follo wing kinds of paper: • Damaged, cu r l ed, wrin k l ed, or irregul arly shap ed paper 12 m m o r g r e a t e r • Ex tr emely shin y o r h ighly textu red paper • Paper that c annot be arranged unif ormly when stacked • Paper mad e with a shor t grain Pap e r cap acity of the o ut put pap[...]

Loading pa per and docume nts 15 2 Ch oosing the right print m edia 2 P aper ty pe and si z e fo r ea ch ope rat io n 2 Pape r Typ e Pap er Size Us age Fax Co py Phot o Capt ur e Printer Cut Sh eet Letter 215.9 × 279.4 mm (8 1/2 × 11 in.) Yes Yes Yes Yes A4 210 × 297 mm ( 8.3 × 11.7 in.) Yes Yes Y es Yes Legal 215.9 × 355.6 mm (8 1/2 × 14 in.[...]

Chapter 2 16 Pap er w eight , thic knes s an d cap acity 2 1 Up to 150 shee ts of 8 0 gsm pape r. 2 BP 71 (2 60 gsm ) p aper is esp ecial ly de si gned for Br othe r in kjet m achi ne s. Pa per T ype Weight Thick ness No . o f sheet s Cut Sheet Plain P aper 64 to 120 gsm 0.08 to 0.15 mm 150 1 Inkjet P aper 64 to 200 gsm 0.08 to 0.25 mm 20 Glossy Pa[...]

Loading pa per and docume nts 17 2 L oading docum ents 2 You can send a fax, m ake co pies, and scan from the ADF (automati c document feede r ) and from the scanner glas s. Using the ADF 2 The ADF can hold up to 50 pages and feeds each sheet individuall y. Use sta ndard 80 gsm paper and always fan t he pages before putting them i n the ADF. R ecom[...]

Chapter 2 18 c Make sure you place the document s face up, top edge first in the ADF un til you feel them touch the feed roller. d Adjust the paper guides (1) to fit the width of your doc uments. CAUTION DO N OT lea v e thick do cuments on the scanne r glass. If you do t his, the ADF m a y jam . Usin g the scan ne r gla ss 2 You can use th e scann [...]

Loading pa per and docume nts 19 2 c Close the docum ent cover. CAUTION If you are scanning a book or thick document, DO NOT slam the cover or press on it. Scan nable ar ea 2 The scannabl e area d epends on the settings in the applicat ion you are using. The figures below show the unscann able area. Usage Docu men t Size Top (1 ) Bott om (2 ) Le ft[...]

20 3 Power Save mode 3 To mainta in print qualit y, prolong pri nt head lif e, and provide the best ink cart ridge eco nomy, you should keep your machine con nected t o the power at all t imes. You can put the machi ne into Power S ave mode by pre ssing the Power Save key. You can still receive telephone call s in P ower Save mode. F or furth er i [...]

General setup 21 3 Mode Time r 3 The machine has four t em por ary mode keys on the contro l panel: Fax , Scan , Copy and Ph oto C a ptu r e . You can change the amount of time th e m a c hi ne takes after the last Scan, Copy or PhotoCapt ure operation bef ore i t returns to F ax mode. I f you choose Off , the machine stays i n the mode yo u used l[...]

Chapter 3 22 Volume Setting s 3 Ring Volume 3 You can choos e a rang e of ring volum e leve ls, fr om High to Off . Whil e the machi ne is idle, press d or c to adjust the v olume level. The LCD shows the cur rent settin g, and each key press will cha nge the volume to the next level. The machi ne will keep the new setti ng unti l you cha nge it. Y[...]

General setup 23 3 Setting Day light Saving s Tim e 3 You can set the machine to change fo r dayligh t savings time. It will r es e t itself forward one hour in the Spring and ba ckward one hour in the Autumn . Mak e sure you have set the correct date and time in th e Date&Time setti ng. a Press Me nu , 1 , 5 . b Press a or b t o choose On or O[...]

24 4 TX Lock 4 TX Lo c k let s you prevent un aut h orized access t o the machine. Whil e TX Lock i s On, the follow ing operat ions are available :  Recei ving faxes  Fax Forwar ding (If Fax Forwarding was already O n)  Remote re trieval (If Fax St orage was already O n)  PC Fax Receive (If PC Fax Receive was already O n) Whil e TX Loc[...]

Security features 25 4 Turn ing TX Lo ck on/off 4 Turn ing TX Lock on 4 a Press Me nu , 2 , 0 , 1 . b Press a or b t o choose Set TX Lock . Press OK . c Enter the r e gistered 4-di git passwo r d . Press OK . The mac hine go es offl ine and the LC D shows TX Lock Mode . Turn ing TX Lock of f 4 a Press Me nu . b Enter the r e gistered 4-di git passw[...]

Chapter 4 26[...]

Section II Fax II Send in g a Fa x 28 Receivi ng a Fax 35 Te lephone and Externa l devices 40 D ialling an d st ori ng num ber s 53 Remo te fa x option s (Mo noch rome only) 58 Pr inting Reports 65 Poll ing 67[...]

28 5 Entering F ax mode 5 Press ( Fax ) to enter Fax m ode. Faxing fro m t he ADF 5 a Make sur e you are i n Fax mode . b Place t he documen t face up in t he ADF. (See Usi ng the ADF on page 17.) c Enter the f ax number using the di al pad , One Touch, Speed Dial or Sear ch. d Pres s Mono Sta rt or Colou r S ta rt . The mac hine st arts scan ning [...]

Sen ding a Fax 29 5 F axing Let ter size doc ument s from the s cann er g lass 5 When documents are Letter size, you need to set scan siz e to Letter. If you do not, the side portion o f the faxes will be mis s i ng. a Make sure yo u are in Fax m ode . b Press Me nu , 2 , 2 , 0 . c Press a or b t o choose Letter . Press OK . d Press Sto p/Exit . Co[...]

Chapter 5 30 Cance lling a B roadcas t in pro gress 5 a Pres s Menu , 2 , 5 . b Pre ss a or b to choose the Broadcast job number ( for example, Broadcast #001 ). Pres s OK . The LCD will s how: Broad cast#00 1 1.Cle ar 2.Exit c Pres s 1 to cancel t he Broadcast (or 2 to exit wi t hou t cancelli ng). d Pres s Stop/Exit . Additional se nding operatio[...]

Sen ding a Fax 31 5 Cont rast 5 If your doc um e nt is very light or very dark, yo u may want to change the contras t. For most documents th e defaul t setting Auto can be used. It automa tically cho oses the sui table contrast for your document . Use Light when sending a light document. Use Dark when sendi ng a dark document . a Make sure yo u are[...]

Chapter 5 32 D ual ac cess (Monoc hrome only) 5 You can dial a number and star t sc anning t he fax i nt o m emory— even when t he machin e is sen ding from memory, recei ving faxes or pri nting PC dat a. The LCD shows the new job numb er and av ailable memory. The number of pages you can scan int o the memory will vary dep ending on the data t h[...]

Sen ding a Fax 33 5 Dela yed F axi ng (Mo noc hrom e o nly) 5 During the day you can store up to 50 faxes in the memory to be sent within 24- hours. These faxes will be sent at the t ime of day you en t er in st ep d . a Make sure yo u are in Fax m ode . b Load y our doc ument. c Press Me nu , 2 , 2 , 3 . Setu p Send 3.De layed F ax d Do one of the[...]

Chapter 5 34 Sending a fax ma nu ally 5 Manu al transmission let s you hea r the diall ing, ri nging and fax-r eceiving tones while sen ding a fax. a Make sur e you are i n Fax mode . b Load your docum ent. c Pick up the h andset of an ex ternal telephone and li sten for a dial t one. d Dial the fax number y o u want to call . e When you hear the f[...]

35 6 6 Re ceive m odes 6 Ch oosing t he c orrec t R ece ive Mo de 6 By def ault, y our machine will a utomaticall y rec eive any f axes t hat are sent to it. T h e diagram below will hel p you choose the corr ect mode. For m o r e detail ed infor m ation on the re c ei ve modes see Using receiv e m od es on page 36 and Rec eive mode settings on pag[...]

Chapter 6 36 Using receiv e modes 6 Some rec eive modes answer automat ically ( Fax Only and Fax/Tel ). You may want to cha nge the ring delay before using th ese mode s . (See Ri ng Delay o n page 3 7. ) Fax on ly 6 Fax o nly mode wi ll aut omatically answer every call. If the ca ll is a f ax your ma chine will re ce iv e it . Fax/Te l 6 Fax/T el [...]

Receiv ing a F ax 37 6 Receiv e mode s ettings 6 Ring Delay 6 The Ring Delay s ets the number of times t he machine rin gs bef ore it answe rs in Fax Only or Fax/Tel mode. If you have external or extensi on tele phones on t he sam e line as the machine, choose the m aximum number o f rings. (Se e Oper ation from extensio n telep hones on page 51 an[...]

Chapter 6 38 Fax D etec t 6 I f Fax D etect is On : 6 Fax D etect i s tur ned On as default . The machine receives a fax call automat icall y, even i f you answer the call. When you see Receiving on the LCD or when y ou hea r ‘chi rps’ thr ough t he handset you are usin g, just rep lace the ha ndset. Your machi ne w ill do the rest. I f Fax D e[...]

Receiv ing a F ax 39 6 Pr i ntin g a f ax fro m th e me mo ry 6 If you h ave chosen Fax Stor age, you c an still print a fax from the memory when you are at your mac hine. (See Remote fax opt ions (Monochr om e only) on page 58.) a Press Me nu , 2 , 4 , 3 . Remo te Fax Opt 3.Pr int Documen t b Press Mo no Start . c Press Sto p/Exit . Note When you [...]

40 7 Voice Op erations 7 Tone or pulse (Not Ava ilable for Ne w Z ea lan d ) 7 If you are using an ex ternal telephone and hav e a pulse dia lling service, b ut need to sen d tone signal s (for example , f or te lephone bank ing), f ollow t he inst ructions below. a Lift the hands et of the ex ternal telephone . b Pres s # on the contro l panel of [...]

Telephone an d Ext ernal devices 41 7 Telep hone Service for Australia 7 Te lst ra ® F axStr eam ® Du et ® (Disti n ctiv e Ring) 7 Tel str a ® FaxS tr eam ® Duet ® is an enhanc ed Public Switched Telephone Servic e (PSTS) offered by T elstra ® that allows you to have an additiona l number on one pho ne line, wit h its own distinc tive ring p[...]

Chapter 7 42 How does Te lstra ® FaxS tre am ® Du et ® Work? 7 Incom ing calls to t he voice number, will hav e the stan dard ring pattern of long , long tone, foll owed by a pause, repeated, while t he new fax n um ber wil l have a d ifferent r ing pat tern of three short bu rsts of r ing, repea ted at reg ular int er va ls. When FaxSt ream ® [...]

Telephone an d Ext ernal devices 43 7 Caller ID 7 Caller ID is a telephone service tha t allows the subs c ri ber to s ee a display of the caller’ s phone number or name as the telepho ne rings. It is a fast w ay to s c ree n your c alls. You can respon d quickly t o ca lls you missed, because Call er IDs are receiv ed and stored in your mach ine[...]

Chapter 7 44 Viewing Caller ID List 7 a Pres s Menu , 2 , 0 , 4 . Misce llaneou s 4.Cal ler ID b Pres s a or b t o choos e Display # . Pres s OK . The Ca ller ID of the l ast call wi ll appea r on the display . I f no ID is stored, the beeper will sou nd a nd No C aller ID will ap pear on the display. c Pres s a or b to scroll through the Call er I[...]

Telephone an d Ext ernal devices 45 7 Ho w Do es F axAb ili ty Wo rk? 7 You r t eleph one num be r will ha ve the sta ndar d rin g pat ter n of lon g, long to ne, wh ile th e ne w nu m b er w ill ha ve a rin g pat ter n of l ong , sil enc e, l ong, etc. W he n FaxA bi lity i s On , you w ill not he ar th e firs t ri ng of all in comi ng ca lls on t[...]

Chapter 7 46 Adv ant ag es o f C all er ID 7 For Business All businesses profi t from a quicke r respon se to cus tomer calls. Business es that provide mai l order services, money-le nding services or provide confiden tial i nformation, can pro tect themselves from false orders or accep tance of false ident ificat ion. At H om e Res idential custo [...]

Telephone an d Ext ernal devices 47 7 Telep hone Service for Some Coun tries 7 Dis tinctive Ri ng (For Singa por e and Hong Kong) 7 This machine fe ature lets you use the Distinc tive Rin g subscr iber ser vice offered by some telepho ne compan ies, which allows you to have several telephone numbers on one phone line. Eac h phone num ber h as its o[...]

Chapter 7 48 Caller ID (F or Sing apore and Hong K ong) 7 The Cal ler ID feat ure of this machin e lets you use the Caller I D subsc riber serv ice offered by many loc al phone companie s . Call y our tele phone c ompany for deta ils. This service pro v i des you, by means of the screen disp lay, the te lephone number (or name) of your cal ler as t[...]

Telephone an d Ext ernal devices 49 7 Conn ecting an exte rnal TAD (telephon e an swering devi ce) 7 You may choose to connect an exte r n al answering devic e. However, when you have an external TAD on the same t elephone line as the m achine, the TAD ans wers all c alls and the machi ne ‘listens’ f or fax call ing (CNG) tones. If it hears the[...]

Chapter 7 50 Record ing an out going me ssag e (OGM ) on an exte rn al TA D 7 Timing is important in rec ording this message. The message set s up t he way s to handle bot h manual and automa tic fax reception. a Record 5 second s of silenc e at t h e beginning of your messag e. (This allow s your machi ne time to li s ten fo r the fax CNG tones of[...]

Telephone an d Ext ernal devices 51 7 Ope ration fro m extens ion te lephone s 7 If you answer a fax call on an ex tension or an external telep hone plugg ed into the c o r rect socket on the machine, y ou can make your machine take th e cal l by using the Remo te Activat ion Code. When you press the Remote Activat ion Code l 51 ( l 9 1 for New Zea[...]

Chapter 7 52 Ch angin g th e rem ote code s 7 If you wan t to use R em ote Ac tiv ati on, y ou hav e to turn on the r emote codes. Th e preset Remo te Ac tiv ation Code is l 51 ( l 9 1 for New Z ealand) . The pres et Remote Deac tivation Code i s #5 1 ( # 9 1 f or Ne w Zeala nd). If you want to, you can replac e them wit h your own c odes. a Pres s[...]

53 8 8 How to Dial 8 Ma nual dial li ng 8 Press all of the digit s o f t he fax or telephon e number. One Touc h Dialling 8 Your mac hine has 3 One Touch keys wh ere you can st ore 6 fax or t elephone number s for automatic dial ling . Press the One T ouch k ey that s tores t he number you want to call. (See Storing One Tou c h Dial numbers on page[...]

Chapter 8 54 Fax R ed ial 8 If you are s en ding a fax m a nually and t he line is busy, pre ss Re dia l/P aus e , and then p ress Mono Start or Co lour S tart to try again. If you want to make a second call t o the las t numb er dialled , you c an sav e ti m e by pr es s ing Redial/Paus e an d Mo no Start or Co lo ur S ta rt . Redi al/Pause only w[...]

Dialling a nd storing n umbers 55 8 e Do one of the following :  En te r t h e n am e ( u p t o 16 ch ar ac te r s) usi ng the dial pad. Press OK . ( To hel p you ent er let ters, see Entering Text on page 149.)  To store t he number without a name, pre ss OK . f Press Sto p/Exit . Stori n g Sp eed Dial number s 8 You can store up to 10 0 2-d[...]

Chapter 8 56 Setting up group s f or broadc asti ng 8 Groups , which can be stor ed in a One Touch key or a Speed Dia l l ocation, al low y o u to sen d the same fax m essage to many fax numb ers by entering a One Touch or Speed Dial num ber and Mon o St ar t . Firs t, you will need to st ore each fax numbe r in a One Touch key or Speed Dial locati[...]

Dialling a nd storing n umbers 57 8 Combining Quick Dial num ber s 8 You can combine more than one Qu ick Dial number w hen yo u dial. T his feat ure ma y be useful i f y ou need to dial an acc ess code for a cheaper rate long dist ance carrier . For exampl e, you might have stor ed '555' on Speed Dial #03 and '7000' on Spee d D[...]

58 9 You can only use one remote fax option at a ti me :  Fa x Fo rwar ding  Fa x Stor ag e  PC Fax Receive  Off You can change y our selection at any time. If recei ved fax es ar e still in t he machi ne’s memory when y o u chan ge the Remot e Fax Opt ions, a question will appear o n the LCD. (See Changing Remote F ax Opti ons on pa [...]

Rem ote fax opt ions (Monochr ome only) 59 9 F ax Storage 9 If you choose Fax Storag e, your machi ne stores the receiv ed fax in the memory. You will be able to retriev e fax messages from another l ocati on using the rem ote retr ieval co mma nd s. If you have set Fax Stora ge, a backup cop y will automat ically be print ed at the machine. a Pres[...]

Chapter 9 60 Note • PC Fax R eceive i s not supported i n the Mac OS ® . • Before you can set up PC F a x Recei ve you must instal l the MFL-Pro Suite software on y our PC. Make sure your PC is c o nnected an d turned on. (F or de tails see PC- F AX R e ce iv in g in the Software User’s G uid e on the CD-ROM.) • I f yo u get an error messa[...]

Rem ote fax opt ions (Monochr ome only) 61 9 Changing Remote Fax Optio n s 9 If receiv ed faxes a r e left i n yo ur machine's memory when you change the Remot e Fax Options, the LCD will ask you on e of the followin g ques tions: Eras e All D oc? 1.Ye s 2.No Prin t All F ax? 1.Ye s 2.No If r ece ive d fax es a r e le ft i n the ma chi ne&apos[...]

Chapter 9 62 U sing your Remot e Access Co de 9 a Dial your fax number from a touch ton e telephone or anot her fax machine. b When your machine ans wers, enter your remote ac c e s s code (3 digit s followed by l ) at once. c The mac hine sign als i f it has rec eived messages :  1 long beep — Fax messages  No b eeps — No messages d When[...]

Rem ote fax opt ions (Monochr ome only) 63 9 Re mot e F ax com man ds 9 Follow the commands below t o access features when you are away from th e machi ne. W h en y o u call the machine and enter your remot e access code (3 digits followe d by l ), the system will gi ve two shor t bee ps and you must enter a remote command. Remote co mman ds Operat[...]

Chapter 9 64 R etrie ving fax me ssage s 9 You can c all your m achine f rom a ny touch tone telephone and hav e your fax m essages sen t t o a machine. Bef ore you use th is feat ure, you have to tur n on Fax Storage. a Dial your fax number . b When your machine ans wers, enter your remote ac c e s s code (3 digit s followed by l ) at once. If you[...]

65 10 10 F ax repor ts 10 You need to set up the Transmi s si on Verifi c a tion Report and Journal Per iod using the Menu key. Tran smi ssion Ver if icati on Re port 10 You can use the Transmissi on R eport as proof th at you s ent a fax. This r eport li sts the time and date of tran s mission and whether the t ransmissi on was successf ul (OK). I[...]

Chapter 1 0 66 Reports 10 The fol lowing reports ar e ava ilable: 1.XMIT Verify Prin ts a Tr ansmission Veri fication Repor t f or your la st transmi ssion. 2.Help List A help li s t sh owing how to program your machi ne. 3.Quick Dial Lis ts names and nu m be r s stored in the One Touch and Speed Dial memory, in nume rical order. 4.Fax Journal Lis [...]

67 11 11 Po lling over view 11 Polling lets you s et up your machin e so other people can receiv e faxes from you, but they pay for the call. It als o lets you c all somebody else’s fax mac hine and receive a fax from it, so you pay for the call. The polling feat ure needs to be s et up on both machines fo r this to work. Not all fax mac hines su[...]

Chapter 1 1 68 Setup t o rece ive de layed polling 11 Delay ed polling let s you set the machi ne to begin p olling receive at a later t ime. Y ou can only set up one delayed poll ing operation. a Make sur e you are i n Fax mode . b Pres s Menu , 2 , 1 , 6 . Setup Re ceive 6.Pol ling RX c Pres s a or b to c hoos e Timer . Pres s OK . d Enter the ti[...]

Polli ng 69 11 Po lled t ra nsmi t (Monoc hrome o nly) 11 Polled tr ansmit lets you s et up your machin e to wait with a document so another fax machine can cal l and ret rieve it. The document will be s tored and can be retrie v e d by any other f ax machine until you delete it fro m the memory. (S ee Checking and cancelli ng w aiting jobs on page[...]

Chapter 1 1 70[...]

Section III Cop y III Making copies 72[...]

72 12 How to copy 12 Enterin g Copy mode 12 Press ( Copy ) to ent er Copy mode. The defau lt setting is Fax. You can change th e numb er of sec onds or minutes that t he machi ne stays in Cop y mode. ( See M ode Time r on page 21.) The LCD shows the def ault copy setting : 1 C opy R atio 2 Qua lity 3 N o. of Copi es 4 Paper Siz e 5 Paper Ty pe Maki[...]

Making c opies 73 12 Copy keys 12 When you want to quickly cha nge the copy settings temporar ily for the n ext copy, us e the Copy ke ys. The machine ret urns to its def ault settings 1 minute after it finishe s copying , or if the mode tim er returns the machine t o Fax m ode. For m ore information see Mod e T im er on page 21. Note You can save [...]

Chapter 1 2 74 To change the defaul t setting, foll ow the ins tructions below: a Pres s Menu , 3 , 1 . Copy 1.Qua lity b Pres s a or b to choose Normal , B est or Fast . Press OK . c Pres s Stop/Exit . Enlarging o r re ducing the image co pie d 12 You can choose a n enlargem ent or reduc tion ratio. If you choose Fit to Page , your machi ne w ill [...]

Making c opies 75 12 Cop y opt ion s 12 Maki ng N in 1 copie s or a p oste r (Pag e Lay out) 12 The N in 1 copy fe ature can help you save paper by letting y ou c o py two or four pages onto one prin ted page . You can also produce a poster. When you use the poster featu re your machine divide s your docum ent into sect ions, then enlarges the sect[...]

Chapter 1 2 76 h Put the next pa ge on the scanne r gla s s. Pres s OK . Repeat g and h for ea ch page of the layout. Set N ext Page Then Pre ss OK i After all t he pages have bee n scanned, press 2 to finis h . If yo u are copying from the ADF , insert t he docu me nt face up in the d irectio n shown belo w:  2 in 1 (P)  2 in 1 (L)  4 in [...]

Making c opies 77 12 Adju sting B right ness 12 To temporar ily change t he brigh tness setti ng, follow the in structi ons below: a Make sur e you are i n Copy mode . b Load y our doc ument. c Use the dial pad t o enter the number of copie s (up to 99). d Press Op ti on s and a or b to choose Brightness . Press OK . Brig htness - nno nn + e e Pres[...]

Chapter 1 2 78 Paper Opt ions 12 Paper Ty pe 12 If you are copy ing on s p ec i al paper, set the machi ne for the type of paper y ou are using t o get th e best pr int quality . a Make sur e you are in Copy mode . b Load your docum ent. c Use the dial pad t o enter the number of copies (up to 99). d Pres s Op tio ns and a or b to choose Paper Type[...]

Section IV Direct Photo P rinting IV Pr inting ph otos from a memo ry car d or USB F las h me mo ry d riv e 80 Pr inting photos f r om a camer a 91[...]

80 13 PhotoCapture Center™ Operations 13 Pr inti ng fro m a m e mory card or USB Flash me mor y drive without a PC 13 Even i f your machi ne is no t connected to y our comput er, you can print photos dir ectly from digit al c amera medi a or US B Flash Memory dri ve. (See H ow t o print from a memory card o r US B F las h me mo ry d ri ve on page[...]

Pri nting photos fr om a memor y card or USB F lash memor y drive 81 13 Memor y car ds o r a U SB Fl ash m emo ry driv e fold er st ruct ure 13 Your mac hine is design ed to be compa tible with moder n dig ital cam era image files, me mor y c ard s a n d U SB Fla sh me mo ry d riv e; however, please rea d the point s below to avoid error s:  The[...]

Chapter 1 3 82 Getting star ted 13 Firm ly put a m emory c ard o r USB Flash memory drive i nt o the co r rect slot. 1 US B Fl a sh m em ory d riv e 2 Com pactFlash ® 3 SD, SDHC 4M e m o r y S t i c k ® , Memo ry Stick Pr o™ 5 xD-Picture C ard™ CAUTION The USB direct i nterface support s only a USB Flash mem ory drive, a Pict Bridge compat ib[...]

Pri nting photos fr om a memor y card or USB F lash memor y drive 83 13 How to print from a me mo ry c ar d or U SB F lash mem ory driv e 13 Before print ing a photo you must first print a thumbnail index to choose the number of the photo you want to print . F o llow the instruct ions belo w to start printin g direc tly from y our memory card or U [...]

Chapter 1 3 84 d Pres s a or b t o choose the ty pe of p aper you a re usi ng, Plain Paper , Inkjet Paper , Brother BP71 or Other Glossy . Pres s OK . e Pres s a or b to choose the paper siz e you a re usi ng, Letter or A4 . Pres s OK . f Pres s Colo ur Start to prin t. Pri nt ing Im ag es 13 Befor e you can print an indi vidual image, you hav e to[...]

Pri nting photos fr om a memor y card or USB F lash memor y drive 85 13 h Press a or b to choose the print si ze, 8 x 10cm , 9 x 13cm , 1 0 x 15cm , 13 x 18cm , 15 x 20cm or Max. Size . Press OK . i Do one of the following :  To choos e the number of copies go to j .  If you have fi nished choosing sett ings, pres s Colour Star t . j Enter th[...]

Chapter 1 3 86 f Pres s a or b to choose the paper siz e you are using, Letter , A4 , 10x15cm or 13x18cm . Pres s OK .  If you chos e Lett er o r A4, go to g .  If you c hose anoth er size, go to h . g Pres s a or b to ch oose the pri nt s ize , 8 x 10cm , 9 x 13cm , 10 x 15cm , 13 x 18cm , 15 x 20cm or Max. Size . Pres s OK . h Pres s Colo u[...]

Pri nting photos fr om a memor y card or USB F lash memor y drive 87 13 P aper an d pri nt si ze 13 a Press Me nu , 4 , 3 . b Press a or b t o choose the pape r size you are using, Letter , A4 , 10x15cm or 13x18cm . Press OK . c If y o u chose Letter or A4, pres s a or b to choose th e pri nt size y ou are using, 8 x 10cm , 9 x 13cm , 1 0 x 15cm , [...]

Chapter 1 3 88 Cropp ing 13 If your phot o is too long or wide to f it t h e ava ilable spac e on your cho sen l ayout, par t of the image wi ll be a utomaticall y cropped . The def ault setting is On . If yo u wan t to pri nt the whol e imag e, turn this sett ing to Off . If you are also us ing the Borderless sett ing, turn Bo rde rle ss to Off . [...]

Pri nting photos fr om a memor y card or USB F lash memor y drive 89 13 Scan to a me mory ca rd o r U SB Fl ash memor y dr iv e 13 You can scan monoch rome and colo ur documents ont o a memory card or USB Flash memory drive. Monochr ome documents will be stored in PDF (*.PDF ) or TIFF (* .TIF) file formats . Colour do cuments may be stored in PDF ([...]

Chapter 1 3 90 Chan ging the image qua lity 13 a Pres s Menu , 4 , 0 , 1 . b Pres s a or b t o choos e B/W 200x100 dpi , B/W 200 dpi , Color 150 dpi , Color 300 dpi or Color 600 dpi . Pres s OK . c Pres s Stop/Exit . Chan ging th e monoch rom e file format 13 a Pres s Menu , 4 , 0 , 2 . b Pres s a or b t o choos e TIFF or PDF . Pres s OK . c Pres s[...]

91 14 14 Printi ng photos directly from a PictBri dge camera 14 Your Br other machin e supports the PictBridge s tandard, allowing y ou to connec t to and print photo s direct ly from any PictBridge c ompatible dig ital camera. If your camera is using t he US B Mass Storage sta ndard, you can also print photos from a digital ca m e r a withou t P i[...]

Chapter 1 4 92  When your cam era does no t hav e any menu selections , these s ettings a re also used.  The n ames and ava ilability of each s etting depends on t he specifi cation of you r camera. Ple ase ref er to the documentation s upplied with your camera f or more detaile d info rmation on changi ng Pict Bridge setting s. Pri nt ing Im[...]

Printing photo s from a camera 93 14 Printi ng photos directly from a digita l came ra (without PictBridge) 14 If y our c amer a su pp orts the USB Mas s Storage sta ndard, you can connect your camera in s torage mode . This en ables you to print photos from your camer a. (If you would lik e to print photos in Pict Bridge mode, see Printi ng p hoto[...]

Chapter 1 4 94 U nde rst and i ng th e Er ror Messages 14 Once y ou are f amilia r with the t ypes of er rors that can occur while you ar e printing from a camera, you can eas ily ide ntify a nd troubl eshoot any proble ms.  Out of Memory This m essage will ap pear if you are working with i mages that are too l arge for the machi ne's memor[...]

Section V Software V Software an d Network featu res 96[...]

96 15 The CD-ROM inc ludes the Soft ware U s e r ’s Guide for fea tures ava ilable when connect ed to a computer (for example, pri nting a nd scann ing). T he guide has easy to u se li nks that , when clicked, will take you directly to a par ticular s ection. You can fi nd info rmation on these feat ures:  Printing  Scanning  ControlCen [...]

Section VI Appendixes VI Safety and Leg al 98 Trou blesh ooting and Ro utine Mai ntenance 113 M enu and Fe atures 139 Specifi cations 15 0 Glossar y 16 4[...]

98 A Choosing a lo cation A Put yo ur machin e on a flat, stable s urface that is free of vibr ation and shocks, s uch as a desk. Put the mac hine near a tele phone socket and a standard grounded electri cal socket. Choo s e a loc ation where the temper ature remains between 10 ° C and 35 ° C. WARNING DO NOT put the machine near heat ers, air con[...]

Sa fety and Le gal 99 A T o use the m ach ine safel y A Please kee p thes e inst r u c tion s for later refere nce and read them before attempting any maintenanc e. WARNING There are high volt age electrodes ins ide the machine. Before you c lean t h e ins ide of t h e machine, m a k e sure you h ave unplugged the tel ephone line cord f irst and t [...]

100 DO NOT put your hand s on the edge of the paper tray under the paper tray c over. Doing this may caus e injur y. DO NOT touch the area s haded in the illust ration. Doing this ma y cause inju ry. When mov ing the machine you must lift it fr om the base, by pla cing a hand at each side of the unit as s hown in the illust ration. DO NOT carry the[...]

Sa fety and Le gal 101 A DO NOT us e fl ammable su bstances, a ny ty pe of spray, liqu i d o r aerosol cleaner s to clean the inside or outsid e of the machine. Doing this may cause a fire or electric al shock. If the machine becomes hot , rel eases sm oke, or generates any st rong smell s, im m e diately unplug the machi ne from the elect rical so[...]

102 Alwa y s mak e sure t he plug is full y inserted. DO NOT use the machine if the power c ord is frayed or damaged, doin g so may cause a fire. When using y our tele phone equip m ent, basi c saf ety precautions s hould always be followed to red uc e the risk of fire, e lectric shoc k and i njury t o peopl e, inclu ding the f ollowing: 1 DO NOT u[...]

Sa fety and Le gal 103 A LAN con n e ct ion A CAUTION DO NOT conne ct this product to a LAN connect ion that is subject to ove r -vol tages. Radi o in terf eren ce A This pr oduct compl ies wi th EN55022 (CIS P R P ublicatio n 22) /Class B. When connecting the machine to a computer, ensure that you use a USB cable which does not exc eed 2.0 m in le[...]

104 Important Information for Aus t ra lia A Import ant saf ety in struc tions A 1 Read all of these ins tructi ons. 2 S ave them for lat er reference. 3 Fo llow all warni ngs and i nstruct ions ma rked on t he pr oduct. 4 Unpl ug this product from t he wall socket before cleanin g the outside o f the m achine and the scanner glas s. Do not use liq[...]

Sa fety and Le gal 105 A 16 Unplug this product fr om the elec trical soc k e t and refer servicing t o Aut horized Servic e Personnel und er the followin g conditi ons:  When the power cord is damaged or fray ed.  If liquid has been spill ed into the product .  If the product has been exposed t o rai n or water.  If the product does no[...]

106 Important Information for New Ze aland A Importa nt Safety Instr uctions A 1 Read all of these ins tructi ons. 2 S ave them for lat er reference. 3 Fo llow all warni ngs and i nstruct ions ma rked on t he pr oduct. 4 Unpl ug this pr oduct fr om the wal l outle t before cleaning t he outside of the m achine. Do not use liquid or aer osol cleaner[...]

Sa fety and Le gal 107 A 15 This product should be connect ed to an AC pow er source wit hin the range indicat ed on the rating labe l. Do NOT connect it to a DC power source. If you ar e not sur e, contact a quali fied elec trician. 16 This product is equipp ed with a 3-wire eart hed plug. This plug wil l fit into only an earthed socket. This is a[...]

108 27 This equipment is not capable, u nder all oper ating condi tions, of c orrect oper ation at the h igher speeds for which it i s desi gned. Telecom will ac cept no responsi bility should dif ficulti es ari se in such circums tances. Thi s condi tion typicall y applies to 56 kbit /s m o dems and fac s i m i le machines oper ating at >14.4 k[...]

Sa fety and Le gal 109 A Important Information for Som e Countries A Important Safety Instructions A 1 Read al l of these in s tructi ons. 2 Save them for later r e ference. 3 Follow all wa rnings and ins tructions marked o n the product . 4 Unplug thi s product fr om the wall outlet before cleaning th e ou tside of the machine and the scanner glas[...]

110 16 Unplug this product from the wall out let and refer servi cing to Authoriz ed S ervi ce Personnel under the foll owing conditio ns:  If the power co r d is damaged or frayed.  If the produc t has been spilled by liquid.  If the produc t has been exposed to rain or water .  If the produc t does not op erate normall y when the oper[...]

Sa fety and Le gal 111 A L egal limi tations for copy ing A It is an offence to make reproduc tions of certai n items or docu m en ts with the intent to commit fraud. Thi s memor andum is i ntended to be a gu ide rather than a complete list . We suggest you check with relev ant legal author ities if in doub t about a particula r item or document . [...]

112 Tradem arks A The Bro ther logo is a register ed tradem ark of Brother Indus tries, Ltd. Brot her is a registered trad emark of Brother Indust ries, Ltd. Mul ti-Funct ion Link is a registered trad emark of Brother Int ernational Corpo ratio n. © 2 008 Brot her Ind ustries, L td. All rig hts reser ved. Windo ws Vista is either a regis tered tra[...]

113 B B T r ou bles hooting B If you think there is a pro blem w ith your machine, check the chart be low and follow the troubles hooting tips . Most problems can be easil y resolv ed by yourself. If you need additi onal help, the Brot her Solutions Cente r offers the l atest FA Qs and t roubleshoot ing ti ps. Vis it us at http:// solutions. brothe[...]

114 Whi te ho riz ont al l ines appe ar in text or gr aphi cs. Cle an th e pri nt he ad. (Se e Cl eani ng the pri nt head on p age 13 4.) Mak e s ure you ar e us ing Br oth er Orig in al I nno bel la™ in k. Try using the re co mme nd ed typ es of pa pe r. (See Ac cept able pap er and ot her pr int media on pa ge 1 3.) The machi ne pri nts bl ank [...]

Troubleshooti ng and Rou tine Mai ntenance 115 B P hoto pa per do e s not fe ed pr oper ly. Wh en you prin t on B rothe r pho to pa pe r, loa d the inst ructi on she et in clud ed w it h the ph oto pape r i n th e p aper tr ay f ir st, an d then p ut the p ho to p aper on t op of th e instr uction sheet . Cle an t h e pa pe r p ick - up ro ll er. ([...]

116 Re ceivin g Fa xe s Dif ficulty Sugg estion s Ca nnot rec e ive a fa x Chec k t he l in e co rd conn ec ti on. Make s u re th e machine is in t he correct re c eiv ing mode fo r your se tup. (See Receiv e modes on page 3 5.) If you o fte n ha ve inte rfe renc e on th e tel epho ne line, tr y chan gi ng th e me nu set tin g of Co mpatibil ity to[...]

Troubleshooti ng and Rou tine Mai ntenance 117 B Cust om featu res on a sing le li ne. If you ha ve Call W aiti ng , Call W ait ing/ Call er ID, an al arm sy st em o r any oth er cus tom f eatu re o n a sing le tele ph one l ine w ith you r m achin e, i t may cr eat e a pro blem se nd ing o r recei ving faxe s. F or exam ple : If you su bscr ibe to[...]

118 So ftwar e Dif ficult ies Dif ficulty Sugg estion s Cannot inst all sof tware or print Run the Re pair MFL- Pro Sui te pro gram on the CD-ROM. This pro gram wil l repa ir and r eins t all the soft war e. ‘ Devi ce Busy ’ Mak e s ure th e mac hin e is n ot sh owi ng an e rro r m ess age on t he L CD. Ca nnot pr i nt ima ges f rom FaceF ilter[...]

Troubleshooti ng and Rou tine Mai ntenance 119 B Ne twor k Di ffi cult ies Diffic ulty Sugg esti ons Ca nnot prin t ove r th e N etw ork . Make sur e t hat you r mach ine i s po wer ed on an d i s o nl ine a nd in Re ady mode. Pr int a Net work Confi gurat ion lis t (see Re ports on pa ge 6 6.) and ch ec k the c urr ent Net work se tti ngs pr inted[...]

120 Dial T one de tection B When you sen d a f ax autom atically, by defau lt your machine will wait for a fixed amou nt of t ime before it start s to di al the numb er. By chang ing the D ial Tone s ett ing to Detection you can make your machine dial as soo n as it det ects a dial t one. This s e tting can save a small am ount of time wh en sen di[...]

Troubleshooti ng and Rou tine Mai ntenance 121 B Error and ma intenance mes sages B As with any sophi sticated of fice produc t, errors may occ ur and consumable i tems may need to be replaced. If this happens, you r machine identi fies the error and shows an erro r message. The most comm on error and mai ntenance m essages are sh own below. You ca[...]

122 Cannot Detect Y ou installed a new ink too quickly and the mac hine did not detect i t. Take out the new i nk cartridge and r e-install it slo wly unti l it cl icks. If you are us ing non Br other ink the machine may not detect the ink cartridge. Replace th e cartr idge with a Br other or iginal Innobella™ ink cartridge. I f the error message[...]

Troubleshooti ng and Rou tine Mai ntenance 123 B Hub i s Unusable. A Hub o r USB Flas h memory drive with Hub ha s been connec ted to the USB direct i nterface. A Hub or USB Flas h memory dr ive with H ub are not suppo rted. Unplug the device fr om the US B direct inter face. In it Una ble X X The machin e has a mechan ical problem. — OR — A fo[...]

124 No Paper Fed The machi ne is out of pap er, paper is not co rrectly loaded in the paper tray. Do one of th e follo wing:  Refi ll the paper in the pape r tray, and th en press Mono Start or Co lou r Sta rt .  Remov e the p aper and load i t agai n and then press Mono Start or Co lou r Sta rt (See Loadi ng paper an d other print m edia on [...]

Troubleshooti ng and Rou tine Mai ntenance 125 B Tran sfer ri ng you r faxe s or Fa x Jour na l re por t B If the LCD shows: Clean Unable XX Init Unable XX Print Unable XX Scan Unable XX We rec ommend trans ferring your f axes to another f ax machi ne. (S ee Transfe r ri ng faxes to another fax mac hine on page 125.) You can also transfer the F ax [...]

126 Tran sf err in g fax es to your PC B You can transf er the faxes from your machine's memo ry to your PC. a Make sure you have instal led MFL- Pro Suite on your PC, and then turn on PC FAX Receivi ng on t he PC. (F or detai ls see PC - FAX rece iving for Wi ndows ® in the Sof tware Us er’s Guide on t he CD-ROM.) b Make sure you have set [...]

Troubleshooti ng and Rou tine Mai ntenance 127 B Docum ent is ja mmed insid e the A DF uni t B a Take out any pape r from the ADF that is not j ammed. b Lift the docum ent cover. c Pull the j ammed do c umen t out t o the right. d Close the docum ent cover. e Press Sto p/Exit . Printer ja m or pa per jam B Take out the jammed p aper dependi ng o n [...]

128 f Lift the scanne r cover (1) until it loc ks securely into the open position. Make sure that th ere i s no jammed paper le ft i n the corners of the machine. CAUTION Befor e you un plug the machin e from the power source, you can tran s fer your faxes that are store d in the memory to your PC or anothe r fax machine so y ou will not l ose any [...]

Troubleshooti ng and Rou tine Mai ntenance 129 B Routine m ainten ance B Repl acin g the i nk cart ri dges B Your mac hine is equi pped with an ink dot counter. The ink dot counter automatical ly monitor s the lev el of ink in each of the 4 cart ridges. W hen the machine detects an ink cartri dge is runni ng out of i nk, the machine will tell you w[...]

130 a Open t he ink c artridge cover. If o ne or m ore ink c artridges are empty, the LCD shows Cannot Print . b Press the l ock releas e lever as shown to release the i nk cart ridge indi cated on the LCD . Remov e the ca r tr idge f rom the machine. c Open the new ink cartr idge bag for the colour shown on the LCD, and then take out t he ink c ar[...]

Troubleshooti ng and Rou tine Mai ntenance 131 B f Gentl y push the ink cartri dge until it clicks, and then close the ink cartridge cover. g The mach ine will aut omatically r eset the ink dot coun ter. Note • If you r e placed an ink cartridge , for example Black, the LCD may ask you to verif y that i t was a brand new one ( Did You Change Blck[...]

132 C leani ng the out side o f th e mach ine B CAUTION Use neutr al detergent s. Cleaning wit h vol atile liquids s uch as t hinner or benz ine will damage the ou t side surfac e of the machine. DO NOT use cleani ng mater ials that contain ammonia. DO NOT use isopropy l alcohol to rem ove dir t from the contro l panel. It may crack the panel. Clea[...]

Troubleshooti ng and Rou tine Mai ntenance 133 B Clea ni ng t he sc anner gl ass B a Lift the docum ent cover (1). Clean the scanner glas s (2) and the w hite plastic (3) wi th a s oft lint -free cloth moist ened wit h a non -flammable glass clean er. b In the ADF unit, clean t he whit e ba r (1) and the glass strip (2) with a s oft lint-fre e clot[...]

134 C lea ning th e pa per pick- up roll er B a Pull the pape r tray completely o ut of the machine. b Unplug the mach ine from the electric al socket and open th e Jam Clear Cover (1) at the back of the machine. c Clean the Paper Pick- up Roller (1) wit h isopropyl alcoh ol on a cot ton swab. d Close the Jam Clear Cov er. e Put th e paper tray f i[...]

Troubleshooti ng and Rou tine Mai ntenance 135 B Ch ecking the pr int quality B If faded or streaked colour s and text appear on your output, som e of the nozzles m ay be clogged. You can check t his by printi ng the Print Qualit y Check She et and looking at the nozzle chec k patte rn. a Press Ink Management . b Press a or b t o choose Test Print [...]

136 C hecki ng t he p rint align ment B You may ne ed to adjust the print alignment aft er transporting t he machine, if your pr inted text becomes blurred or images bec om e faded . a Pres s Ink Manag ement . b Pres s a or b to c hoos e Test Pr int . Pres s OK . c Pres s a or b to c hoos e Alignme nt . Pres s OK . d Pres s Mono Sta rt or Colou r S[...]

Troubleshooti ng and Rou tine Mai ntenance 137 B Packi ng an d ship ping the ma chine B When you transpo r t the machine, use the packing materia ls that came wit h you r machine. If you do not pack the machine properly, damag e caused t o your machine during transit is n ot covered by your war ranty. CAUTION It is impor tant to all ow the machine [...]

138 g Lift the scanner cover (1) to re lease the lock. Gentl y push the scanner cover support down (2) and close t he scann er cover (3) using bot h hands . h Wrap t he machi ne in t he bag. i Pack th e machin e and t he pr inted materia ls i n the origin al carton wit h the origin al packing materia l a s shown below. Do not pack the used ink cart[...]

139 C C On-sc reen p rogrammi ng C Your mac hine is design ed to be easy to operate with LCD on-s creen programm ing using the menu keys . User-frie ndly programm ing helps you t ake full advan t age of all th e menu selections your machine h as t o offer. Since your programming is don e on the LCD, we hav e created step-by-s tep on- screen instruc[...]

140 To acce s s th e menu mode: a Pres s Menu . b Choose an option.  Press 1 for G eneral S etup menu .  Press 2 for F ax menu.  Press 3 for Co py menu.  Press 0 for I nitial Setup menu . You can scroll more quickly t hrough each menu level by pressing a or b for the di rectio n you want . c Pres s OK when that option appe ars on the LC[...]

Menu and F eatures 141 C Menu Table C The menu table will hel p you unde rstand the menu select ions and options that are found in t he machine' s progra m s. The fact ory set tings a re shown in Bold with an a s teris k. Choos e & OK Choose & OK to accept to exit Mai n Me nu Sub menu Menu S ele ctio ns Op tio ns Des crip tions P age 1[...]

142 1. Gen eral S et up (Co nti nu ed) 4.Volu me 1 .Ring Off Low Med * High Adj usts the ring vo lume. 22 2.Beep er Off Low * Med High Adj usts the volum e leve l of t he be eper . 22 3.Spea ker Off Low Med * High Adj usts the speak er volu me. 22 5. Dayli ght Save — On * Off Change s for Da ylight Savi ngs T ime manna lly. 23 6. P. Save S ett in[...]

Menu and F eatures 143 C 2.Fax (C ontinu ed ) 1. Se tup Receive (I n Fax mode on ly) (Con ti nu ed) 3.Fax D etect On * Off Rece ives f ax m es sages with out pressin g St a rt . 38 4.Remot e Cod es On * ( l 5 1, #5 1) ( l 91, #91 f or New Zeal an d) Off All ows you to answer all ca lls at an ext ens ion or exte rnal tele phon e an d use codes to tu[...]

144 2.Fax (Co nti nu ed) 3. Re port S ett ing 1.Tran smiss ion On On+Image Off * Off+Image Sets i nitia l setup fo r T ran smi ssio n Ver ifi cat ion Re por t an d F ax J ourna l. 65 2.Jour nal P eriod Off Every 50 F axes * Every 6 Ho urs Every 12 H ours Every 24 H ours Every 2 Da ys Every 7 Da ys 65 4.Rem ote Fax Opt 1.Forw ard/S tore Off * Fax Fo[...]

Menu and F eatures 145 C 2.Fax (C ontinu ed ) 0. M iscella neo us (Con ti nu ed) 3.Faxab ility (F or N ew Z eala nd onl y) On Off * If y ou ha v e Fa x A bi l ity fro m T elec om, you ca n use t his func tion to stor e t he r ing ing pat ter n of yo ur f ax n umb er. And if yo u set in to On , you sh ou ld us e t he re gis tere d num ber only . 44 [...]

146 4. Phot oCaptu re (Co nti nu ed) 4. Co lor Enhan ce On Off * 1.Brightne ss - nnnno + - nnnon + - nnonn + * - nonnn + - onnnn + Ad jus ts th e br ight ness . 87 2.Contrast - nnnno + - nnnon + - nnonn + * - nonnn + - onnnn + Adj usts the cont rast. 87 3.White Ba lance - nnnno + - nnnon + - nnonn + * - nonnn + - onnnn + Adj usts the hu e of t he w[...]

Menu and F eatures 147 C 4. Pho toCaptu re (C ontinu ed ) 0. S can to Media (When a memory c ard o r USB Fl ash memory drive is inser ted) 1.Quali ty B/W 20 0x100 dpi B/W 200 dpi Color 150 d pi * Color 300 d pi Color 600 d pi Sele cts the Scan r e sol u ti on for yo u r t ype of docum en t. 90 2.B/W F ile T ype TIFF * PDF Sel ects the d efault fil [...]

148 5.Networ k (Co nti nu ed) 2.Setu p Mis c. 1.Ethe rnet Auto * 100B-FD 100B-HD 10B-FD 10B-HD Cho oses E ther net link mode. See Net w o rk Us er ’ s Guid e 0. Fac tory Reset 1.Rese t 2.Exit — Rest or e all net wor k se tt i ng s to fa c to ry def a ul t. 6. P rin t Re po rt s 1.XMIT Veri fy — — Prin ts a Tra nsmissi on Veri fication Repor[...]

Menu and F eatures 149 C Entering Te xt C When you a re set ting cert ain me nu selectio ns, su c h as the S tat ion ID, y ou may need t o enter text into t he mac hine. Most number k eys have three or four l etters p rinted on keys. The k e y s for 0 , # and l do not have print ed l etters because they are use d for spe c i al characters. By press[...]

150 D Ge ner al D Specifica t ions D Pr int er Ty pe Ink jet P ri nt Me th od Mono: Colour: Piezo with 94 × 1 nozzle Piezo with 94 × 3 nozzles Memory C apacity 40 MB LCD (liqui d crystal display) 16 c har ac te r s × 2line s Power S ource AC 220 to 24 0V 50/60Hz Po wer Co nsu mpt ion P ower Save Mode: Av er ag e 0. 7 W Sleep M o de: Av e r a ge [...]

Sp ecifications 151 D 1 Thi s de pend s on p rin ting co nd ition s. Dimen sions Wei gh t 9.6 k g Nois e O p er at i ng: 50 dB or less 1 Tem per atu re O per at ing : Best Pr int Q uality: 10 to 35 ° C 20 to 33 ° C Humi dity O p er at i ng : Best Pr int Q uality: 20 to 80% (without conde nsation) 20 to 80% (without conde nsation) AD F (aut om ati[...]

152 Print me dia D 1 Use on ly tran spar enci es r eco mmen de d for i nkjet print ing . 2 For glos sy p aper or tra nspa renc ies, we r ecom me nd re mo ving printe d p ages f rom t he ou tput pape r tra y imm ed iate ly aft er the y ex it the mach in e to a void s mud gi ng. 3 See Paper type a nd s ize f or ea ch o per atio n on pa ge 15. Paper I[...]

Sp ecifications 153 D Fa x D Co mpa tib ilit y ITU-T Supe r Group 3 Co ding Sys tem MH/MR/MMR/ JPEG Modem Speed Automati c Fallba c k 33,600 bps Documen t Size ADF W idth: 148 mm to 215.9 mm ADF Length: 148 m m to 355.6 mm Scanner Gl ass Width: Max. 215. 9 mm Scanner Gl ass Height: Max. 2 97 mm Sc anni ng W idth ADF: 208 mm Scanner Gl ass: 208 mm ([...]

154 1 Monochrome o nly 2 ‘Pages’ r e fers to the ‘Bro ther Standard Chart No . 1’ (a ty p i c al business l etter, Sta ndard res o l ution, MMR code) . Sp ecif icati ons an d pri nted ma te ria ls ar e subj ect t o c han ge wit ho ut pri or no tic e. 3 ‘Pages’ re fers to the ‘ITU-T Tes t Chart # 1’ (a ty pical business letter, S tan[...]

Sp ecifications 155 D Copy D 1 Based on Brother st andard patte rn (Fast mode/S tack Copy). Co p y s peeds vary wi th the co m ple xity of th e document. Co lour /Monoc hrome Yes/Yes Documen t Size ADF W idth: 148 mm to 215.9 mm ADF Length: 148 mm to 355.6 mm Scanner G lass Width: Max. 215.9 mm Scanner Glass Length: Max. 297 mm Co py S pee d Monoch[...]

156 PhotoCapture Center™ D 1 Memory cards, Adapt e rs a n d USB F l a sh m emory drive are not in c luded. 2 16MB to 2GB 3 4GB to 8GB 4 xD-Pictu re Card™ Co nventional Card from 1 6MB to 512MB xD-Pictu re Card™ Type M from 256MB to 2GB xD-Pictu re Card™ Type M + 1G B an d 2 GB xD-Pictu re Card™ Type H from 256MB to 2GB 5 US B 2 .0 stan da[...]

Sp ecifications 157 D PictBridge D Co mpa tib ilit y S u pports th e Camera & Imaging Product s Assoc iation PictBridge st andard CIPA D C-001 Visit http:/ /www.cipa.jp/ pictbr idge for more informati on Inter face PictBri dge (USB) Port[...]

158 Scann er D 1 Wind ows ® XP i n this Us er ’s Gu ide in c ludes Wind ows ® XP Home Edit ion, Win dows ® XP P rof ess iona l, an d Wi ndow s ® XP Pr ofess iona l x64 Ed itio n. 2 Maximum 1200 × 1 20 0 dpi sca nnin g wh en usin g the WIA Drive r f or W indo w s ® XP and W in dow s Vi sta ® (r es oluti on up to 1920 0 × 19 200 dpi c an b [...]

Sp ecifications 159 D Printer D 1 Base d o n Br othe r stand ard pa ttern . A4 siz e in draft mode. 2 When yo u se t the Border less feat ure to On. 3 See Pap er type an d si ze f or eac h oper ati on on pa ge 1 5. Prin te r Dr iver Windows ® 2000 Pr ofessional/ X P/ XP Professional x 64 Edition/ Windows V ista ® driver supporting Brother Native [...]

160 Interfac es D 1 Yo ur ma chi ne ha s a high -sp eed USB 2.0 i nte rfa ce. Th e ma chi ne can al so b e co nnec te d t o a c omp uter t hat h as a U SB 1. 1 int erf ace. 2 Thi rd pa rty USB por ts are no t s uppo rte d for M aci ntos h ® . 3 See t he Ne twork User 's Guide for det ail ed ne two rk sp ecif icat ion s. USB 12 A USB 2.0 inter[...]

Sp ecifications 161 D Computer requ irements D SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCT IONS Compute r Platf orm & Oper ating System Versio n Su ppor te d PC Software Fun ctio ns PC In ter fa ce Processor Minimum Speed Min imum RA M Rec om m e n ded RA M Required Hard D isk Sp ace For Drivers Fo r Appl i ca t ions Wi ndow s ® Op er ating[...]

162 Consuma ble items D Ink The m a c h ine uses individ ual Black, Yell ow, Cyan and Magenta ink cart ridges that are separ ate from the p r i nt head assembly. Service L ife o f Ink Ca rt ri d g e The f irst time y ou install a set of ink car tridges the machi ne will us e an amount of ink to fi ll the ink deliver y tubes for high quality prin t [...]

Sp ecifications 163 D Network (LA N) D 1 See the C omp ute r Re qu irem ents cha rt on pa ge 161. 2 If you r equi re m or e adva nc ed pr inter man agem ent , use the l ates t Brot her B RA dm in Pro fessi onal uti lity ver s ion tha t is av aila ble a s a do wnloa d f rom h ttp ://so lu tions. b rothe r.c om . LAN You can connect your machine to a[...]

164 E This is a comprehe nsive list of features and terms that appear in Brother ma nuals. Avai lability o f these features depen ds on t he mode l you purc hased. Gloss ary E ADF (auto matic document feede r) The do cument can be pl aced i n the ADF and scanned one page at a time automati cally. Auto R edu ct ion Reduces the siz e of in c oming f [...]

Glos sary 165 E F/T R ing Ti me The lengt h of ti m e that the Brot her machine ring s (when t he Receive M ode setti ng i s Fax /Tel) to notify you to pick up a voice call tha t it answered. FaxAbili ty A subscrib er service purchas ed from the teleph one company tha t provides a nother phone numb er on an exist ing phone line. The Brother fax m a[...]

166 Pause Allows you to pla c e a 3. 5 second delay in the dialli ng sequence while you are dialling using the dial pad or you are stori ng One T ou c h and Speed Dial numbers. Press Red ial/P ause as many times as needed f or lo nger pauses. Ph oto res oluti on ( Mon o on ly ) A resol ution s etting that uses varying shades of grey for the b est r[...]

Glos sary 167 E TAD ( tele phon e an swe rin g dev ice) You c an connect an extern al TAD t o your machin e. Temp ora ry s ett ings You can choos e cert ain options for each fax trans mission and copy withou t chang ing the default sett ings. Tone (Not availabl e in New Zealand ) A form of dial ling on the telephone line used for T ouch Tone teleph[...]

Index 168 F A Acces s code s , s toring and di allin g .. .. ... .... 57 ADF ( automat ic docume nt feeder ) .. .. 17 , 28 Answeri ng machi ne (TA D) .. ..... .. ... .... ... .. .. 49 conn ecting ... ... .... ... .... ... .. ..... .. .. ..... .. ..... .. 4 9 Appl e ® Macintosh ® See Softwar e User's Guide on the CD-R OM. .. .. ..... .. ... .[...]

169 F F Fax codes changing . ... .... ... .... ... .. ..... .. ..... .. .. .... 5 2 , 61 Re mo te A cce ss C od e .. ..... .. ..... .. ... .... ... . 61 Rem ote A ctiva tio n Cod e ... .. ..... .. .... 3 8 , 51 Remote Deactiv ation Code .... .. .. ..... .. .... 51 Fax Dete ct ..... .. ..... .. .. ..... .. ..... .. ... .... ... .... ... . 3 8 Fax Fo[...]

170 M Macintosh ® See Softwar e User's Guide on the CD-R OM. .. .. ..... .. ... .... ... .... ... .. ..... .. ..... .. .. .... Mai ntenance, rout ine . .. ..... .. ... .... ... .... ... .. 1 29 rep lacing ink cartrid ges .... ... .. ..... .. ..... .. 1 29 Manu al dialli ng ..... .. .. ..... .. ..... .. ... .... ... .... ... .. ..... .. .. 53 [...]

171 F Q Quick Dial . .. ..... .. ..... .. ... .... ... .... ... .. ..... .. ..... . 5 4 Bro ad cast ing .. ... .... ... .... ... .. ..... .. .. ..... .. .... 29 usi ng Groups . .... ... .. ..... .. ..... .. .. ..... .. .... 29 Group dial cha nging . .. ..... .. ..... .. .. ..... .. ..... .. ... .... ... . 55 sett ing up Gr oups for Broad casting ..[...]

172 Troubl eshooti ng .. .. ..... .. ... .... ... .... ... .. ..... .. 1 13 checking ink volume .. ..... .. ..... .. ... .... ... .. 13 6 docu m en t jam .. .. ..... .. ..... .. ... .... ... .... ... .. 1 26 error messa ges on LCD . ..... .. .. ..... .. ..... 12 1 if you a r e having d ifficul ty copyin g ... .. ... .... ... .... ... .. ..... .. ..[...]

For Australia Only : Warranty & R epair - For detai ls about warr anty on your B rother Produ c t, the detai ls are listed on the follow ing link: ww w. bro the r.co m .au under W arranty. F or w arr a nty ser v i ce (repa ir) of your Brother produc t you will need to retain a c opy of your sales docke t and contact the Support Cent re for loca[...]

V isit us on the Worl d W ide W eb http ://ww w.brother .com This machi ne is appr oved fo r use in the country of purchas e only. Loc al Brother companies or their dealers w ill only supp ort machine s purchased i n their own c ountries .[...]