Brother MFC-8120 manual

USER’S GUIDE ® MFC- 8220[...]

If y ou need to call Customer Service Please complete the follo wing inf ormation for future reference: Model Number: MFC-8220 Serial Number:* Date of Purc hase: Place of Purc hase: * The serial number is on the bac k of the unit. Retain this User’ s Guide with y our sales receipt as a permanent record of y our purchase, in the event of theft, fi[...]

i Brother numbe rs Re gist er you r pr oduct By re gis te ri ng yo ur prod uct wit h Br othe r In t ern ati onal Co rpor ati on, you will be recorded as the original owner of the product. Your reg is trat ion with Bro the r: ■ ma y se rve as c onf irmati on o f the pur chas e da te of y our pr oduc t should you lose you r receipt; ■ ma y su ppo[...]

ii B roth er f ax back sy ste m (US A only) Brother h as inst alled an easy- to-use f ax ba ck syst em, so you c an get ins tant answers to common techni cal question s and p roduc t information f o r all Bro ther product s. This sy stem is available 24 hour s a day, 7 days a week . You c an use the syst em to r eceive f axed i nstruct ions an d an[...]

ii i Notice - Dis claimer of Wa rranties (US A an d Can ada ) BROT HER’S LICENSOR(S) , AND THEIR DIRECT ORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LI CENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCL UDING WITHOUT LI MITATIO N THE IMPLI ED WARRANTIES OF MERCHANTABILITY AND FITNESS FO R A PARTICULAR PURPOSE, REGARDING T HE SOF[...]

iv Br othe r ® On e-Year L imited Warran ty and Replace ment Se rvice (USA only) W ho is co ve red : • This limited warranty ("wa rranty") is g iven onl y to th e ori gin al end -us e /re tai l purchas er (referred to in this warranty as "Or igi na l Pu rcha se r") of t he acc ompa nying pr oduc t, c o nsum a bles an d acc e [...]

v Br ot her ® One-Year Limi ted Warranty and Repl acement Service (U SA o n ly ) by Brot h er i n it s sole disc ret ion . Bro ther res erves t he ri ght to sup ply a ref urb is hed or re ma nufa ct ure d r epla c emen t Ma c hi ne and/ or ac co mpany ing C ons umabl e and Acce ss ory It em s and use refu rbishe d par ts pro vi ded s u c h re pl a[...]

vi BROTHER MULTIFUNCTION CENTER/ FACSIMILE MACHINE LIMI TED WARRANTY (Can ada o nly) Pu rs uant to thi s lim it ed wa rran ty of 1 y e ar f rom t he da te of pur cha se for labo ur an d par t s, Br othe r In te rna tio na l Corp orati on (Can ada) Lt d. ( “B rot her ”), or i ts A utho rized Se rvic e Cen ter s, w ill r epa ir t hi s MFC /Fac si[...]

vii Safety pre cauti ons To use th e M FC sa fel y Save the se instruc tions for later re ferenc e. WARNI NG There are high volta ge electrode s ins ide the MFC. Before you cl ean t he M FC or clear a paper jam, mak e sure you have un pl ugged t he pow er cord from the AC po w e r outlet. Do not handl e the plug with wet hands. Doing t his might c [...]

viii ■ Use caution when insta lling or modifying tele ph one lines. Never to uch t ele ph on e wire s or term i nal s tha t are n ot insul at ed unl ess th e t ele phon e li ne h as b een di sco nn ect ed at the wal l j ack. Never install tele phone wiring during a li gh tn ing storm. Never install a telep hone wall jack in a wet locatio n. ■ T[...]

ix Choosing a location Pl ace your M FC on a f la t, s tab le su rfac e that is fr ee o f vibr at ion an d sho ck s, su ch a s a des k. P ut th e MFC near a tele ph on e wall ja c k and a st an dar d, gro un de d AC p owe r ou tle t. C hoo se a loca t ion wher e th e temp era t ure r emai ns be twee n 50 °F an d 90 °F (10 °-3 2.5° C). Caution ?[...]

x Quick Refer ence Gui de Send ing fa xes Aut omat ic Tra nsmi ssi on 1 If it is not illumi nated in gree n, pre ss ( Fax ). 2 Load the or igi nal doc ume nt . 3 Ent e r th e fax nu mbe r usin g On e-T ouc h, Sp ee d-D ial, Sea rc h o r th e di al pa d. 4 Pres s Sta rt . Re al Time Transm ission You c an send fa xes i n re al t ime . 1 If it is not[...]

xi Storing Speed-Di al numbers 1 Press Men u , 2 , 3 , 2 . 2 Ente r a th ree- di git Spee d- Di al num ber , an d then pr ess Set . 3 Enter a number (up to 20 di git s), and then pre ss Se t . 4 Enter a name (or leave it bl ank) , a nd the n pr es s Set . 5 Press Stop /Ex it . Dialing oper ations One-Touch Dialing/ Sp eed -Dial in g 1 If it is not [...]

xii Table o f Contents 1 Int ro du ctio n . ..... .. ..... ..... ..... .. ..... .. ..... .... ..... ... .... ....... ..... ..... .. .. 1- 1 Usi ng t his Gui de .... ..... ..... .. ..... ..... .... ... ..... .. ..... .... ..... ... .... .. 1-1 Fin di ng in form ati on ..... .. ..... ....... ..... .... ... .... ..... ..... .. .. 1- 1 Sym bols use d i[...]

xiii How t o l oad paper ..... ..... ..... ..... ....... ..... ..... ....... ...... ..... 2-4 To load pape r or other media in t he p aper tray . ..... 2 -4 To load pape r or other media in t he manu al fe ed tra y.. .. ..... .. ..... ... .... ..... ..... .. ..... ....... ..... .... ... ... 2-6 Usin g the aut omatic docum ent feeder (A DF) .. .....[...]

xiv 5 Set up R ece iv e .... ... .... ... ..... ....... .... ..... .. ..... ..... ..... .. ..... ..... .... .. 5-1 Bas ic r ece ivin g ope ra tion s .... .... ..... .. ..... ..... ..... .. ..... ..... .... .. 5-1 Choosing the Rec eive Mode .. ..... ..... ....... ...... ...... ...... . 5-1 To sele ct o r chang e your Rec eive M ode ... ...... ......[...]

xv Out of Mem ory mess ag e . .... ... .... ..... ..... .. ..... .. ..... ..... ... 6-4 Sendi ng a f ax a t the en d of a conver sation ..... ....... .... 6 -4 Basic sending opera tions. ..... ...... ..... ..... ..... ....... ..... ....... .... 6 -5 Sendi ng faxes using multi ple setting s. ... ....... ..... ..... .... 6 -5 Co ntra st . .... ..... [...]

xvi 8 Re mote Fax Opt ions .... ..... .... ... .... ....... ..... ..... .. ..... ..... ..... .. .... 8-1 P rogra m min g a F ax F or war ding nu mb er .... ..... .. ..... .... 8 -1 Progr amming your pager number .. ..... ..... ....... ..... ...... . 8-2 S etti ng Fax St or age ... ..... .. ..... .... ..... ... .... ....... ..... ..... .. .. 8- 3 Se[...]

xvii Indust ry Canada Compl iance Statem ent (Ca nada only) . ...... ...... ...... ..... ..... ..... ..... ....... ...... ... 11 -4 For y ou r saf ety .. ..... .. ..... ....... ..... ..... .. ..... ..... .... ... .... ... . 11- 4 Dis co nnec t d evi ce .... ... ..... ....... .... ..... .. ..... ..... ..... .. ..... . 11- 4 LAN connect ion .... ....[...]

xviii G Glo s sa ry .. .... ... .... ....... ..... ..... .. ..... ....... ..... ..... .. ..... .... ..... ... .... . G-1 S Sp ec ifica ti ons .. ..... .. ..... ....... ..... .... ....... ..... ..... .. ..... ....... ..... .... S-1 Pr odu ct de scri pti on ..... ..... ..... .. ..... ....... ..... .... ... .... ........ .... .. S-1 Ge nera l .... ...[...]

1 - 1 INTRODUCTI ON 1 Using th is Guid e Th an k you f or b uyi ng a Br ot he r Mult i- F unct io n Cen ter ( MFC) . Y ou r M FC- 8220 is s imp le t o u se, wi th LCD sc ree n inst ru cti ons to gu ide you thro ug h pr ogra mm ing it. Yo u can ma ke the mos t of y our MF C by ta k ing a fe w m inu te s t o r ea d th i s Gu ide . Finding in form ati[...]

INTRODUCTI ON 1 - 2 Fax Te st Sheet an d Pro duct Regis tr atio n (USA only ) After setting your Station ID, please fill in th e Test Sheet included wit h you r MF C an d fax it to B rot h er’s A ut oma ted F ax Re spon se Syste m as your first trans mission. This will che ck that your M FC is working p roperly. To get a re spons e , you m ust h [...]

1 - 3 INTRODUCTI ON MFC pa rt na mes and op erat ions ■ Fr ont view No. Nam e De scription 1 Manu al Feed Tray Load paper here. 2 Front C over Releas e Butt on Press it t o open t h e front cover. 3 ADF Docum ent Outp ut Support T he original document s come out her e. 4 Telep hone Hands et F or t e l ep hone calls. 5 ADF Docum ent Suppo rt Load [...]

INTRODUCTI ON 1 - 4 ■ Back view No. Nam e Desc ription 11 AC Powe r Connector Connect the AC Po wer Conne ctor here. 12 Face-up Out put Tray (Ba c k Ou tpu t Tra y) Open it w hen t hicker p aper i s placed in the Manua l feed tray. 13 Paper Guides Use to fit the width of the documen t. 14 Telephon e Line Jack Plug the line c ord suppl i e d with [...]

1 - 5 INTRODUCTI ON Control pa nel overv iew 6 5 7 8 9 10 11 2 4 1 3 1 P rint keys: Secure Lets you p r int ou t dat a saved in mem ory by enter ing your four-digi t pas s w or d. Job C ancel Clear s data from the printer memo ry. 2 L i quid Crystal Displ ay (LCD) Disp lays m essages on the sc reen t o he l p you t o set up a nd use your MFC. The L[...]

INTRODUCTI ON 1 - 6 or Press to scrol l f orw ard or ba ckward to a menu selec tion. When usi ng the spea ker, telepho ne handset or ring, y ou can press these keys to adju st t he v olume in fax mode. or Press to sc roll through the me nus and options. Also, you can use t hese keys to do a nume rical sea rch for t he names of stor ed num bers in f[...]

1 - 7 INTRODUCTI ON B ack lig h t col or s how s th e MF C st at us The LCD back light will change color depending on the MFC status. LCD MFC status Des cription Off Sleep Mod e The po wer switch i s of f or the MFC is in Sleep m ode. Orange In itia lizing The MFC i s being initia lized afte r you swit ched i t on. Warmi ng Up in Sleep m ode The MF[...]

INTRODUCTI ON 1 - 8 Red Service er ror Follow the steps bel ow. 1. Turn off the pow er switch. 2. Wait a few s econds, and then tu rn it ba ck on and try to print again . If y ou cannot clear the er ror a nd still see the Red back light color after turning the MFC ba ck on, pleas e call Bro ther Custom er Service at: 1-800-2 84-4329 (in USA) or 1-8[...]

1 - 9 INTRODUCTI ON About fa x machin es Cust om fea ture s Do you h ave Vo ice Mail o n the p hone line? If you have Voice Mail on t he phone line where you will install your new MFC, ther e is a str on g pos si bili ty that Voi ce Ma il and t he MF C may conflict with each other while re ceiving incoming calls . Why shou ld t here be p roblem s? [...]

INTRO DUCTION 1 - 10 Fax ton es an d hands hake When someone is sending a fax, the MFC se nds fax calling tones (C NG t ones ). The se are qui et , in term itte nt b eeps ever y 4- se cond s. You w il l hea r th em afte r yo u d ial an d p ress Sta rt and they will con t inu e fo r ab out 6 0 s econ ds aft er d ial ing. D ur ing th at ti me , th e [...]

1 - 1 1 INT RODUCTIO N ECM (E rror C o rrec tion Mod e) The Erro r Correct ion Mode (ECM) is a way for the MFC to che ck a fax tran smission while it is in prog ress. If the MFC d etects e rrors d uri ng fa x t ran smi ssi on, it re s end s th e page s of th e fa x th at ha d a n err or . EC M tr ansm is si ons a re o nly po s sibl e bet we en f ax[...]

INTRO DUCTION 1 - 12 Con ne cti ng an ex t erna l tel epho ne answ er ing devi ce (T AD) Sequ ence You m ay choo se to co nn ect an ans we ring dev i ce. Ho wev e r, wh en you have an exte rnal TAD on the sam e t ele pho ne lin e a s th e MF C, the TAD answers al l calls and the MFC “liste ns” for f ax ca ll ing (CNG) ton es . If it h ea rs th [...]

1 - 1 3 INT RODUCTIO N Conn ection s Th e e xte rna l TA D mus t be p lug ge d in to t he b ack of t he MFC, i nt o the jack la bel ed EXT. Yo ur M FC c ann ot wo rk pr ope r ly i f yo u pl ug t he TAD into a wall jack (unless you are using Distinctive Ring). 1 Plu g the tel eph one line c ord from the wa ll jack into the ba ck of the MFC, in the j[...]

INTRO DUCTION 1 - 14 Reco rding ou tg oing mess age (OGM ) on an extern al TAD Timing is importa nt in recording this message. Th e message sets up the w ays to hand le both manua l and auto matic fa x recept ion . 1 Reco r d 5 seco nds of sil e nce at the be gin n in g of your mess age . (This a llow s your MFC ti me to l iste n fo r th e fax CNG [...]

1 - 1 5 INT RODUCTIO N Sp ecial lin e cons ide rati ons Roll-over phone lin es A rol l-over ph one syste m is a group of tw o or more sepa rate te lep ho ne li ne s tha t p ass i nco ming ca lls t o ea ch ot he r if t hey are bus y. The calls are usua lly passe d down or “ roll ed ov er” to the ne xt av ail ab le ph on e lin e in a prese t orde[...]

INTRO DUCTION 1 - 16 Co nve rt ing te le phon e wal l ou t let s Th ere a re th ree way s t o conv er t to an RJ 11 ja ck. The first two way s ma y requ ir e as si sta nce fro m th e tel eph on e com pan y. Yo u ca n change th e wall out l ets from o ne RJ14 jack to two RJ11 jacks. O r, yo u ca n hav e an RJ 11 w all outl et ins tal le d and sl ave[...]

1 - 1 7 INT RODUCTIO N Installin g MFC, exter nal two -line TAD and two -line te le ph one When you are installing an extern al two-line telephone answering d evic e ( TAD) and a two -l in e tel eph on e, yo ur MFC mu st b e is ola ted o n on e l ine at bo th th e w all jac k a nd a t th e TAD. Th e mo s t c ommo n co nn ect ion is to put the M FC [...]

INTRO DUCTION 1 - 18 Mult i-l ine con nect ions (PBX ) Mo st of fic es us e a cent ra l te le phone sys tem . Wh ile i t i s of ten relatively simple to conn ect th e MFC to a key s ystem or a PBX (P riv ate Bra nc h Ex chan ge ), we s ugges t th at you cont ac t th e comp an y th at i nst all ed you r t ele ph one s yste m and ask them to con ne c[...]

2 - 1 LOADING PAPER AND O RIGINAL DOCUMENTS 2 About pa per Pa pe r sp ecific at ions fo r ea ch pape r tray * Up to 10 sheets Loading paper and original documen ts Manual feed tray Paper tray Optiona l Lower tra y Paper t ypes Plain paper, Bond paper, R ecycl ed paper, E nvelope, Labels, and Transparenc y Plain paper , Re cycled pap er, and Tran sp[...]

LOADING PAPER AND ORIGINAL DOCUMENTS 2 - 2 Re com mende d pa per ■ Be fore yo u buy a lar ge a mou nt of pap er , pl ease te st som e to make sur e t ha t t h e pa pe r i s s u it abl e. ■ Use pa pe r th at i s mad e f or pl ain -pa per copyi ng. ■ Use pa pe r th at i s 20 to 2 4 lb (7 5 to 90 g/ m 2 ). ■ Use ne ut ra l pa per . Do not us e[...]

2 - 3 LOADING PAPER AND O RIGINAL DOCUMENTS Choo sing acce pt abl e pape r We re c ommend that you test paper (especially special sizes and ty pes of pap er ) on t he MFC bef o re pu rcha si ng l arg e quan t iti es. ■ Avoid feeding lab el sh eets that are partly used or your MFC will be d amage d. ■ Av oid usi ng c oate d pa per , su ch as vin[...]

LOADING PAPER AND ORIGINAL DOCUMENTS 2 - 4 How to load paper To l oad pa per or othe r m edi a in the pap er tr ay 1 Pul l th e pape r tr ay comp le tel y o ut of th e MFC. 2 W hile pr ess ing the pap er gui de r ele ase leve r, sl ide the a dju s ters to fi t the pap er size . Check th at the guides a r e fi rml y in the s lots. Fo r Le ga l si ze[...]

2 - 5 LOADING PAPER AND O RIGINAL DOCUMENTS 3 Fan th e st ack of pap er we ll to av oi d pa per jams an d mi sf eeds . 4 Put pap er i n th e pa pe r tr ay. Che ck that th e pa per is fla t in th e t ray, be low t he ma xi mu m pape r m ar k, an d tha t the pap er guid e is fl ush a ga inst the pa pe r stack. 5 Put th e pa per t ray fi rml y bac k i[...]

LOADING PAPER AND ORIGINAL DOCUMENTS 2 - 6 To lo ad pap er or other media i n the man ual feed tray 1 Op en t he m anual fe ed tr ay. Sl ide th e pa pe r gui de s to fi t th e paper size . 2 U sing b ot h hand s p ut pa pe r in t he ma nual fee d t ray un ti l th e fr ont edge o f t he paper t o uche s t h e pa pe r feed r oll er . Hol d t h e p ap[...]

2 - 7 LOADING PAPER AND O RIGINAL DOCUMENTS U sing th e aut oma tic doc umen t feed er (A DF) You c an sen d fa xes, c opy and s can fro m th e AD F ( auto mat i c doc ume nt feed er). ■ Make sure original documen ts written with ink are completely dry. ■ Th e or igin al doc um ents to be fa xed mu st be fr om 5. 8 to 8 .5 inch es wide an d 3. [...]

LOADING PAPER AND ORIGINAL DOCUMENTS 2 - 8 ■ The ADF c an hol d up t o 30 pages and f ee ds ea ch s heet ind iv id ual ly. U se stan da rd (2 0 lb or 75 g/ m 2 ) pa per. ■ Al way s fa n the ori g ina l docu men t s bef ore pu tti ng t hem in th e ADF, an d the n s tagg er t he pag es in t he AD F as s ho wn: DO N OT us e pa per that is cu rl e [...]

3 - 1 ON-SCREEN P ROGRAMMI NG 3 User-friend ly programm ing You r M FC is desi gne d t o be eas y t o use with LCD on- scr een pr ogr am min g usi ng t he navi ga tio n ke ys. Us er -fr ien dly p rog ram mi ng he l ps you t ake fu ll ad va nta ge o f al l th e men u sel ec tion s yo ur M FC has to offe r. Since your pr ogr amm ing is d one on the L[...]

ON-SCREEN PROGRAMM ING 3 - 2 Nav igation ke ys You c an acces s t he me nu m ode by pre ssi ng Menu . When yo u ente r t he me nu , the LCD scr oll s. Press 1 fo r Gene ral Setu p men u — OR — Press 2 fo r Fax me nu — OR — Press 3 for Co py me nu — OR — Press 4 for P rinter me nu — OR — Press 5 for P rint Report s menu — OR — Pr[...]

3 - 3 ON-SCREEN P ROGRAMMI NG Th en set an op t ion b y pre ssi ng Set w hen that opti on appe ars o n th e LCD. The LCD will then show the next menu level. Press o r to scr oll to your next menu select ion. Pres s Set . When you fini sh se ttin g an opti on, the L CD sh ows Ac cept ed . Use to s cr ol l ba ckw ard if you pas sed your c hoi ces or [...]

ON-SCREEN PROGRAMM ING 3 - 4 To ac cess th e menu, p ress Men u . Main Me nu Submenu Menu Select ions Opt ions Description s Page 1 . Ge nera l Setu p 1 . Mo de T im er — 0 Sec 30 Se cs 1 Min 2 Mins 5 Mins Off Sets how l ong the MFC will stay in Copy or Scan mode befor e ret u rn ing to Fa x mode. 4-5 2 . Pa per Ty pe — (Without the optional tr[...]

3 - 5 ON-SCREEN P ROGRAMMI NG To access th e men u, press Menu . Main Menu Sub me nu Me nu Selections Opti ons Descri ptio ns Page 1 . Gene ra l Setu p (Conti nued) 4 . Volu me 1 . Ring High Med Low Off Adj ust s the ri ng vol ume. 4- 7 2 . Be eper High Med Low Off Adj ust s the vol ume level of t he bee per. 4-7 3 . Sp eake r Hi gh Med Low Off Adj[...]

ON-SCREEN PROGRAMM ING 3 - 6 To ac cess th e menu, p ress Men u . Main Me nu Submenu Menu Select ions Opt ions Description s Page 1 . Ge nera l Setu p (Contin ued) 8 . Tray Use: Co py (This setti ng only appears if y ou have the op tional tray #2) — Tray #1 O nly Tray #2 O nly Auto Selects the tray that will be used for Cop y mode. 4-12 9 . Tray [...]

3 - 7 ON-SCREEN P ROGRAMMI NG To access th e men u, press Menu . Main Menu Sub me nu Me nu Selections Opti ons Descri ptio ns Page 2 . Fax (Conti nued) 1 . Setu p Rece ive (In Fax mo de onl y) (Cont inued) 5 . Au to Redu cti on (If y ou hav e t he optional tray #2, see pa ge 3-15.) On Off Red u ces the si ze of i ncom ing f ax es. 5-5 6 . Pr int De[...]

ON-SCREEN PROGRAMM ING 3 - 8 To ac cess th e menu, p ress Men u . Main Me nu Submenu Menu Select ions Opt ions Description s Page 2 . Fa x (Contin ued) 2 . Se tup Se nd (Conti nued) (In Fax mode only) 5 . Real T ime TX Off On N ext Fax O nly You can send a fax without us ing the memory . 6-8 6 . Poll ed TX On Off Sets up t he orig inal document on [...]

3 - 9 ON-SCREEN P ROGRAMMI NG To access th e men u, press Menu . Main Menu Sub me nu Me nu Selections Opti ons Descri ptio ns Page 2 . Fax (Conti nued) 4 . Setu p Repo rts 1 . Tr ansm issio n On On+I ma ge Off Off+ Im ag e Ini tia l s etu p f or Trans mission Verificati on Rep ort and F ax Activity Repo rt. 9-1 2 . Ac t. Inte rva l Ever y 7 Da ys E[...]

ON-SCREEN PROGRAM M ING 3 - 10 To ac cess th e menu, p ress Men u . Main Me nu Submenu Menu Select ions Opt ions Description s Page 2 . Fa x (Contin ued) 0 . M iscellaneous 1 . Mem Sec uri ty — Prohibits most settings ex cept r eceiv ing f axes i n to memory . 6-18 2 . Co mp atib ili ty High Norm al Basi c Adj usts t he transmis sions that are ha[...]

3 - 1 1 ON-SCREEN PROGRAMMING To access th e men u, press Menu . Main Menu Sub me nu Me nu Selections Opti ons Descri ptio ns Page 4 . Prin te r 1 . Em ulat io n — Auto HP La serJ et BR-S cr ip t 3 Sel ect s the Emula tion mode. 1- 12 *1 2 . Prin t Opti ons 1 . In tern al Font — Prints a list of the MFC’ s internal fonts or cur rent printe r [...]

ON-SCREEN PROGRAM M ING 3 - 12 If you ins tal le d opt ion al L AN b oa rd (NC -91 00h ), the L CD shows th e following LAN menu. Main Me nu Submenu Menu Select ions Opt ions Description s Page 6 . LA N (o pt ion ) 1 . Se tup TCP/ IP 1 . BOOT Meth od Auto Stat ic RARP BOOT P DHCP You can choose t he BOOT me thod that bes t su it s yo u r needs. Se [...]

3 - 1 3 ON-SCREEN PROGRAMMING Main Menu Sub me nu Me nu Selections Opti ons Descri ptio ns Page 6 . LAN (opti on) (Conti nued) 2 . Setu p Inte rnet 1 . Ma il Addr ess (6 0 c haract ers) Enter the mail addre ss. See Netw ork User’ s Guide on t he CD-ROM. 2 . SM TP Serv er [000 -2 55 ]. [000 -2 55 ]. [000 -2 55 ]. [000 -2 55 ] Enter the SMTP ser ve[...]

ON-SCREEN PROGRAM M ING 3 - 14 Main Me nu Submenu Menu Select ions Opt ions Description s Page 6 . LA N (o pt ion ) (Contin ued) 4 . Se tup Mail TX 1 . Send er Subj ect — Displays the subj ect that is attach ed t o the Internet Fax dat a. Se e Ne tw o rk User’ s G uide on t h e CD - ROM. 2 . Size L imi t On Off Limits the s ize of E- ma il o ri[...]

3 - 1 5 ON-SCREEN PROGRAMMING W ith the o pt ion al p aper tray #2 Main Menu Sub me nu Me nu Selections Opti ons Descri ptio ns Page 6 . LAN (opti on) (Conti nued) 6 . Setu p Misc . (Cont inued) 6 . Eth er net Auto 100B -F D 100B -H D 10B- FD 10B- HD Sel ect s Et her net l ink mode. See Netw ork User’ s Guid e on the CD-ROM. 7 . Ti me Zo ne GMT -[...]

GETTING STARTED 4 - 1 4 Init ial Setup Sett ing t he Da te a nd Time Your MFC di sp lays the dat e an d ti me and i f you set up t he Sta ti on ID it prin t s on ev er y fa x yo u sen d. If th er e is a pow er f ail ure , yo u may have to r eset the date a nd time. All other sett ings will not b e affected. 1 Pres s Menu , 0 , 2 . 2 Enter t he las [...]

4 - 2 GETTING ST ARTED Setti n g the St at ion I D You s houl d st ore y ou r nam e or com pa ny nam e an d f ax nu mbe r so th ey ar e pr in ted on al l fa x pag es that you send. 1 Press Men u , 0 , 3 . 2 Ente r yo ur fa x n umber (u p to 20 di git s). Press Set . 3 Ente r yo ur te lep hon e num ber (u p to 20 dig its). Press Set . (I f y our t e[...]

GETTING STARTED 4 - 3 En ter i ng te x t When yo u are s etti ng cer tain menu sel ect ions , su ch as the Stat ion ID , yo u ma y ne ed to typ e te xt in to t he M FC . Mo st num ber keys ha ve thr ee or fou r lett ers pri nted ab ove th em. Th e key s fo r 0 , # and do not ha ve print ed let ter s bec aus e they ar e use d for s peci al chara cte[...]

4 - 4 GETTING ST ARTED Special cha racters an d sy mbols Press , # or 0 , and t he n pr es s o r to mo ve th e c ur sor un de r the special ch aracter or symbol you want. Then p ress Se t t o select it. Setti ng Ton e and Pul se di ali ng m ode (C anad a only ) 1 Press Men u , 0 , 4 . 2 Press or to select Puls e (or Tone ). Press Set . 3 Press Stop[...]

GETTING STARTED 4 - 5 Gener al Setup Sett ing t he Mod e Timer Th e MF C ha s th ree t emp orary m ode key s o n the con trol pan el: Fa x, Co py an d S can . You c an ch ange t he num ber of seco nds or mi nut es the M FC tak es after th e last C opy or Scan o pera tion be fo re it retu rns to Fax mode. If yo u select Off , the MFC st ays in the m[...]

4 - 6 GETTING ST ARTED Settin g the Pape r Siz e You c an use eig ht siz es of paper fo r pri ntin g c opi es: A4, l etter , leg al, e xecu ti ve, A5, A6, B 5 an d B6 and t hre e si zes of pa pe r fo r pri nt ing fa xes : A4, let ter an d le gal . Wh en yo u chan ge the s ize of pap er in th e M FC, y ou w il l ne ed to c hange t he se ttin g f or [...]

GETTING STARTED 4 - 7 Sett ing t he Rin g Volum e You c an tur n the ri ng Off or you can select the r ing volume leve l. 1 Pres s Menu , 1 , 4 , 1 . 2 Press o r to se l ect ( Low , Me d , High or Of f ). Pres s Set . 3 Pres s Stop /E xit . — OR — You can adjust the ring volume when your MFC is id l e (not being used) . In Fax mode, pre ss or t[...]

4 - 8 GETTING ST ARTED Set tin g the Sp ea ker Volu me You can adjust the MF C’s one-way sp eaker volume. 1 Press Men u , 1 , 4 , 3 . 2 Press or to select ( Lo w , Me d , High or Off ). Press Set . 3 Press Stop /Ex it . — OR — In Fax mode, you can a djust the speaker volume by pressin g Hook /Hold , and then selecting a speaker volume leve l.[...]

GETTING STARTED 4 - 9 Ch oosi ng the H ands et Vol ume (Fo r V olu me Amplif y) Bef ore yo u b eg in to u se th e M FC, you mu st de cide if you need t o set the handse t vol ume to Vo lum e Ampl ify: On for a us er wh o is hearing-imp aired. The AMPLIFY vo l ume level complies with FCC st andar ds . Volu me A mpli fy :Off Thi s d efau lt sett in g[...]

4 - 1 0 GET TIN G S TA RT ED Se tting Volu me Am plify Please care fully read Choosing the Handset Volume o n page 4-9 b efo re y ou do t he fo llow i ng st eps : 1 Press Men u , 1 , 4 , 5 . 2 If no ne of th e use rs are hear i ng- imp air ed, pres s or to selec t Off , and t hen pre ss Se t and go to St ep 4. — OR — If so me or all of the us e[...]

GET TIN G S TA RT ED 4 - 11 Tone r Sa ve You c an c onse rv e to ne r u sing th is fea t ure . Whe n yo u s et Ton er Sa ve to On , p rin t ap pear s s om ewh at l igh ter . T he def au lt sett in g is Off . 1 Pres s Menu , 1 , 6 , 1 . 2 Press o r to se l ect On (o r Off ). 3 Pres s Set . 4 Pres s Stop /E xit . Sle ep Time Sett i n g th e Sl ee p T[...]

4 - 1 2 GET TIN G S TA RT ED Setting t he LCD Contrast You c an ch ang e the cont ra st t o he lp th e LC D loo k l igh ter or d arke r. 1 Press Men u , 1 , 7 . 2 Press to i ncr ease the contrast. — OR — Press to decrease the contrast. Press Set . 3 Press Stop /Ex it . Setti n g the Tr ay Use for C opy mod e If your M FC doe s n ot ha ve th e o[...]

GET TIN G S TA RT ED 4 - 13 Sett ing t he Tray Us e for F a x m ode If y our MFC does not h av e the opt io na l tra y #2, you can s ki p thi s set ti ng. The de f aul t set ting of Aut o a llows yo ur MFC to choose the pa per fr om the opt io na l Tray #2 i f Tra y # 1 is ou t of pa per or if incoming faxes will fit be st on the pape r in Tray #2.[...]

5 - 1 SETUP RECEIVE 5 Basic recei ving oper ations Choo sing the Rec eiv e Mode The re a re f our di ffer e nt R ecei ve Mode s f or y our MF C. You can choose th e mod e that best suits y o ur needs. Se tup R ece ive LCD How it works W hen to u se it Fax On ly (auto matic rec eive) The MFC a utomat ically answer s every cal l as a fax. For ded ica[...]

SETUP RECEIVE 5 - 2 To sel ect or cha nge your Receive Mode 1 Pres s Menu , 0 , 1 . 2 Press o r to se l ect Fa x Only , Fax/ Te l , Exte rn al TAD or Manu al . Pres s Set . 3 Pres s Stop /E xit . Set ting the R ing De lay Th e Rin g Delay sets the num ber of times the MFC rin gs be fo re it ans wer s in Fa x Only or Fax/ Tel mo de . I f y ou ha ve [...]

5 - 3 SETUP RECEIVE Setti n g the F/ T Ri ng Ti me (Fa x/T el mode on ly) If you set the Receive Mode to Fax/Tel, you will n eed to decide how lon g t he MFC will signa l y ou with its speci al p se udo/double-ring w hen you ha ve a vo ice call. (I f it’s a fa x call, t he MFC pr ints the f ax.) Th is ps eudo / doubl e- ri ng hap pe ns af ter t h[...]

SETUP RECEIVE 5 - 4 Eas y Rece ive When yo u use t his f eatu re, you do no t hav e to pr es s Start or the Fax Receive Code 5 1 when yo u ans wer a f ax c al l and hea r cal li ng beep s . Ju st hol d t he hand se t an d wa it a few s ec on ds. When y ou s ee Rece iv in g on th e LCD or whe n you hea r “chi r ps” t hro ugh t he hand s et of an[...]

5 - 5 SETUP RECEIVE Pr in ti ng a redu ce d inc omi ng fax (Aut o Re duct ion) If you c hoos e On , t he MFC a ut oma tic ally re duce s eac h pag e of an inco ming fax to fi t on one pa ge o f le tter , lega l or A4 size pa per, rega rdl es s of the pa per siz e of th e or igi nal doc ument. The MF C ca lc ula tes the r edu cti on ra t io by us in[...]

SETUP RECEIVE 5 - 6 Sett ing t he Pri nt Dens ity You can a dju st p ri nt de nsi ty , ma king your p r in te d pa ge s d arke r or lig ht er. 1 If it is no t i llumi na te d in gree n, pre ss ( Fax ). 2 Pres s Menu , 2 , 1 , 6 . 3 Pr es s t o ma ke t h e p rin t dar ker . — OR — Press to ma ke the prin t li ghte r. Pres s Set . 4 Pres s Stop /[...]

5 - 7 SETUP RECEIVE Advanc ed re ceiving o perati ons Opera t ion f rom ext ensio n tel ep hones If you a ns wer a fa x ca ll on an e xte nsi on te l epho ne , or an ex te rn al telephone in the EXT. jack, you can make yo ur M FC take th e call by usin g the Fax R ece ive C ode . Wh en y ou pr ess th e Fax R ec eive Code 51 , the MFC starts to rece[...]

SETUP RECEIVE 5 - 8 Ch angi ng th e re m ote cod es Remote Co des might n ot work with some te lephone syst ems. The pr eset Fax R ece ive C ode is 51 . Th e pre set Tele phon e Answ er Code is # 5 1 . 1 If it is no t il lumi na te d in gree n, pr es s ( Fax ). 2 Pres s Menu , 2 , 1 , 4 . 3 Press o r to se lect On (o r Off ). Pres s Set . 4 Enter t[...]

5 - 9 SETUP RECEIVE Po lling Pol l ing is t he pro c ess of ret ri ev ing fa xes fr om anot h er f ax mac h ine . You c an us e your MF C to ‘p oll ’ ot he r mac hi nes, or yo u ca n hav e so meo ne pol l yo ur MF C. Everyone who is involved in Polling needs to set up their fax machines fo r Polling. Whe n someone polls your M FC to re ceive a [...]

SETUP RECEIVE 5 - 10 Telepho ne services Your MFC supports the Distinctive Ring telephone service that some tel eph on e comp an ies of fer . Distin ctive Ring Brother use s the term ‘Distinctive Ri ng’ but different t elephone companie s have other names fo r this service such as SmartRing, Rin gMa ste r, Te en -Ri ng, Inde nt -a -Cal l or I n[...]

5 - 1 1 SETUP RECEIVE Do you h ave Vo ice Mail? If yo u have Voice Ma il on the phone line that you will in stall your n ew MFC o n, t here is a strong possibility th at Voice Mail an d t he MFC will conflict with each other wh ile receiving incoming ca lls . How ever, the Distinctiv e Ri ng feat ur e allows you to use mor e than one number on your[...]

SETUP RECEIVE 5 - 12 ■ The MFC will only answer calls to its regi stered number. ■ Th e fi rs t tw o r ing s are si len t on the MFC . Th is i s beca use t he f ax must « lis ten » t o t he rin g p att ern (t o c omp are it t o the pa tte rn t h at was ‘registered ’). (Other teleph ones on the same line will ring. ) ■ If you pr og ram t[...]

5 - 1 3 SETUP RECEIVE Caller ID Af te r a f ew rin gs, th e LC D sh ows t he tel eph on e nu mbe r of y ou r ca lle r (an d nam e, i f av ail abl e). Onc e you pic k up t he han ds et, the Call er I D info rm atio n di sapp ear s fro m th e L CD, b ut th e call inf ormation remain s stored in the Caller ID memory. ■ You will see the fi rst 16 cha[...]

SETUP RECEIVE 5 - 14 View ing Caller ID Lis t Ca ller ID me mory stor es inf ormatio n fo r up to thi rty ca lls. W hen th e thirty-fir st call comes in, in for mation about the first call is e rased. You can scro ll thro ug h Call er ID i nfor m ation to rev ie w thos e cal l s made to your MFC. 1 Pres s Menu , 2 , 0 , 6 . 2 Press o r to se l ect [...]

5 - 1 5 SETUP RECEIVE Call Waiting The Call Waitin g feature lets you use the Call Wait ing subscriber se rv ice o ffe red by m an y loc al t ele phon e c omp ani es. This fe atu re enables you to take a second ca ll on your MFC, withou t disc onn ect ing th e fi rst c al ler. 1 To answer a Call Waiting signal while you are talking on the ph one, a[...]

SETUP SEND 6 - 1 6 How to e nter Fax m ode Befor e sendin g faxes, make su re ( Fax ) is illuminated in gr een. If not, pre ss ( Fax ) t o e nter F ax mo de . T he de fa ul t settin g is Fax. How to dial Th ere are four w ay s t o di al. Manu al dia lin g Pre ss a ll of the digit s of the phone or fax nu mbe r. Setu p Send[...]

6 - 2 SETUP SEND One- Touch dial ing Pr es s the On e-To uch Key of t he lo cat ion you w ant to cal l. (Se e St ori ng One- Tou ch Di al num ber s on pag e 7-1. ) To di al O ne-T ou ch n umb ers 1 7 to 32, hol d do wn Sh ift as yo u pr ess th e On e- Touc h Ke y. Sp eed-Dialin g Pres s S e arch/S peed D ial , # , and th en t he t hr ee di gi t Spe[...]

SETUP SEND 6 - 3 How to fax Manu al t ran smis sio n Ma nual t ran sm iss ion l ets yo u hear t he di a ling , r i ngi ng a nd fax-rece iving tone s while send ing a fax. 1 If it is no t i llumi na te d in gree n, pre ss ( Fax ) . Load the orig inal document. 2 Pick up th e han ds et an d list en fo r a di al tone . 3 Ent e r th e fax num ber us in[...]

6 - 4 SETUP SEND Ou t of Me mor y mess ag e If you ge t an O ut of Me mory m ess age whil e sc anni ng th e fi r st pag e of a f ax, pr es s Stop /E xit to ca ncel the fax . If yo u ge t a n Out o f Memo ry message while scanning a subsequent page, you will have th e op ti on t o pr ess Sta rt to send the p a ge s scanned so fa r, or to pres s Stop[...]

SETUP SEND 6 - 5 Basic s endin g operations Sen ding faxe s us ing m ultip le sett ings When you send a fax yo u can ch oose an y combinat ion of th ese set ti ngs : co ver pa ge , con t rast , r esol ut ion , ov erse as m ode, de laye d fax timer, pollin g transmission or real time transmission. Aft er e ach setti ng is accepted , the LC D wi ll a[...]

6 - 6 SETUP SEND Fa x Re solu tio n When you hav e an orig ina l do cu men t in th e AD F yo u can us e the Re so lu tio n key to c h ange t he s ett ing t em porar i ly ( for t his f ax o nly ). If it is n ot i llumi na te d in gree n, pre ss ( Fax ). Pre ss Re so lu tio n r ep eat ed ly un t il th e LCD s h ows th e s ett ing you w ant . — OR ?[...]

SETUP SEND 6 - 7 Manu al and a ut omati c fa x Redi al If y ou ar e se ndi ng a fax man ual ly and th e lin e is bu sy, pre s s Redial/P ause , and then pre ss St art to tr y agai n. If you wa nt to mak e a secon d call to the l ast numb er diale d, yo u ca n sav e tim e by pressing Redial/P ause and Star t . Redial/P ause only w ork s if yo u dia [...]

6 - 8 SETUP SEND Rea l Tim e Tran smis sion When you are sen d ing a fax , the MF C wi ll scan the origin al doc ume nts int o the mem or y b efor e sen din g. Then, as so on as th e phone line is free, the MFC will start dialing and sending. If t he memory becomes full, t he MFC will sen d the original document i n real time (ev en if Re al T im e[...]

SETUP SEND 6 - 9 Che cki ng jo b stat us Check which jobs are still waiting in the memory to be sent. ( If there ar e no j obs, the LCD shows No J ob s Wait in g .) 1 Pres s Menu , 2 , 6 . 2 If you h ave m ore t ha n one j ob waiti ng, pres s or to scro ll thro ug h the list. 3 Pres s Stop /E xit . Ca ncel ing a fa x in pr og ress If y ou w ant t o[...]

6 - 1 0 SETUP SEND Advanc ed sendi ng operation s C omp os ing t he el ect ron ic Cov er P age Th e Co ver Page is cre ate d at the r ec eiv in g mach ine . You r Cov er Pag e i nc lud es th e n ame st or ed in th e One- T ouch or S pe ed- Dial memor y. If you ’re d iali ng m anu ally , the n ame i s le ft bl ank. Th e Co ver Page sh ows y our St[...]

SETUP SEND 6 - 11 Com posin g your o wn co mmen ts You c an set u p tw o com men ts of you r ow n. 1 If it is no t i llumi na te d in gree n, pre ss ( Fax ). 2 Pres s Menu , 2 , 2 , 8 . 3 Press or to cho os e 5 or 6 fo r y our own c om men t. Pres s Set . 4 U se th e di al pa d to en t er you r c ust omiz ed c omm ent . Pres s Set . (See Enter ing [...]

6 - 1 2 SETUP SEND Cover pa ge for th e next f ax only This f e a ture doe s not work with out first setti ng the Stat ion ID. So make su re it h as b een se t. ( See Set tin g th e Stat io n ID on pa ge 4 -2.) If you only want to send a Cover Page with a part icular fax, this Cover Page will i nclu de the number of pages in your original document.[...]

SETUP SEND 6 - 13 Send a cover page for all faxe s Th is fe atu re does no t wo rk witho u t the St atio n ID . P lea se be su re i t has be en set before c ont inui ng . (S ee Sett in g the St a tion I D o n pa ge 4- 2.) You c an se t t he MFC to s end a co ver page when ev er you sen d a fa x. The num ber o f pag es i n yo ur f ax is not inc l ud[...]

6 - 1 4 SETUP SEND Broa dc asti ng Broa dca stin g is w hen the s am e fa x m ess age i s auto mati cal ly s ent to mor e th an o ne fax num ber . Yo u can inc lu de Gr oups , On e-T ouc h, Sp ee d- Dial n umb ers , an d up to 50 m anua ll y dia led nu mber s in th e sam e bro ad cas t. Pres s Set bet ween ea ch of the numb ers. Us e S ear ch / Sp [...]

SETUP SEND 6 - 15 Over se as Mo de If y ou ar e hav i ng di ffi cu lt y se ndi ng a fa x ov erse as due to po ssi ble int erfe rence on the phone l in e, we reco mme nd t hat yo u tu r n o n the Ov ersea s M ode. After yo u send a f ax us ing th is fea tu re, th e featu re will turn itself off . 1 If it is no t i llumi na te d in gree n, pre ss ( F[...]

6 - 1 6 SETUP SEND D elayed Fax D urin g t he da y yo u ca n st ore up to 50 fa xes in th e me mor y t o be s ent w ith in 2 4 ho urs. Thes e fax es wil l be s ent at the t ime of da y yo u en ter in S tep 3. 1 If it is not illuminated in green, press ( Fax ). Loa d t he original d ocument. 2 Press Men u , 2 , 2 , 3 . 3 Ente r th e time y ou wan t [...]

SETUP SEND 6 - 17 Set ting up Po lled T ran smis sion Polled Transmission is when you set u p your MFC to wait with an ori gi nal docu m e nt s o an o ther fax ma chin e c an call an d re tri eve it. 1 If it is no t i llumi na te d in gree n, pre ss ( Fax ) . Load th e or ig ina l do cume nt that is g oin g to be ret rie v ed. 2 Pres s Menu , 2 , 2[...]

6 - 1 8 SETUP SEND Memory Secur ity Mem ory S ecurit y le ts yo u pr eve nt un author iz ed ac cess t o the M FC. You wil l not be a ble to continue t o schedule Delayed Faxes or Pollin g jobs. However, any pre- sc hedule d Delayed Faxes will be sent when you t urn Memory Security On , so they will not be lost. If you ha v e sele cte d Fax Forw ar [...]

SETUP SEND 6 - 19 Tur ning Me mo ry Secur ity on 1 Pres s Menu , 2 , 0 , 1 . 2 Press o r to se l ect Se t Secu rity . Pres s Set . 3 Ent e r th e re gist er ed 4- di git passw or d. Pres s Set . Th e MFC goes off lin e an d the LCD shows Se cure M ode . Tur ning Me mo ry Se curity off 1 Pres s Menu . Ent e r th e re gist er ed 4- di git passw or d [...]

7 - 1 AUTO DIAL NUM BERS AND DIALING OPTIONS 7 Storing numbe rs for ea sy diali ng You c an se t up your MFC to do t hre e t ypes of ea sy d ial i ng: On e-T ouc h, Sp ee d- Dial and G rou ps f or B roa dca stin g f axe s. St or ing On e- Touc h Dial nu mb er s You r MF C has 16 O ne- Tou ch k eys w her e yo u ca n s to re 3 2 fax or phon e n umb e[...]

AUTO DIAL NUMBERS AND DIALING O PTIONS 7 - 2 3 Press o r to se l ect Fax/ Tel . Pres s Set . 4 Ent e r th e phon e or fa x numb er ( up t o 20 dig its ). Pres s Set . — OR — If yo u pu rc has ed t h e opti ona l N C- 9100 h, yo u can enter an E- mai l ad dre ss, t he n pres s Set . ■ If y ou w ant t o en ter a paus e i n th e di alin g seq ue[...]

7 - 3 AUTO DIAL NUM BERS AND DIALING OPTIONS Stor ing Sp eed- Di al num bers You can store Speed-Dial numbers, so th at when you dial you will only have to pre ss a fe w keys ( Search/ Speed Dial , # , t h e th ree -d igi t n umb er , and St art ). T he MFC c an sto re 300 Sp eed-D i al num ber s . 1 Press Men u , 2 , 3 , 2 . 2 Use th e dia l p ad [...]

AUTO DIAL NUMBERS AND DIALING O PTIONS 7 - 4 Cha ngin g One -Touc h and Sp eed-D ial num bers If y ou tr y t o st ore a One- T ouch or S peed- D ial n umb er wh ere a number has already been stored, the LCD will show the name that has been stored there (or number) a nd will ask yo u to do one of t he followin g: 1 Pres s 1 to chan ge th e sto re d [...]

7 - 5 AUTO DIAL NUM BERS AND DIALING OPTIONS Setti ng up G ro ups fo r Broa dca s t ing Gr oup s , wh ich c an b e st ore d on a On e-T ouc h ke y o r a Sp eed- Di al locati on, a llow yo u to se nd th e sam e fa x me ssage to many fa x numb e rs by pr es si ng on ly a On e -Touc h key and Star t or S ear c h/ Sp e ed Di a l , # , th e thr ee- dig [...]

AUTO DIAL NUMBERS AND DIALING O PTIONS 7 - 6 7 Pres s Stop /E xit . Dialing op erations You can u se the M FC to mak e vo ice t ele phon e call s by di ali ng ma nual ly or b y u s ing Sea rc h , O ne- Tou ch Di al or Sp ee d-Di al memory. (For instruct ions, see How to d i al on pa ge 6 -1. ) Y ou ca n use th e hand s et to mak e and re c eive ca [...]

7 - 7 AUTO DIAL NUM BERS AND DIALING OPTIONS Pause Pres s Redial/P ause t o in sert a 3.5- s econ d paus e bet we en nu mber s . If yo u a re dia li ng o v erse as, you c an p res s Redial/P ause as ma ny tim es as need ed to i nc rea se the l eng th of th e paus e. To ne o r Pu lse ( Can ada o nl y) If yo u ha ve a Pu lse di ali ng s ervice, but n[...]

REMOTE FAX OP TIONS 8 - 1 8 Pr og ram m ing a Fa x Fo rwar d ing num b er When Fax Forwarding is se lected, your M FC stores th e received fax in the m emor y. Th en it d ials the fax n umb er y ou hav e pr ogr amm ed an d forw ar ds the fax mes sag e. 1 Pres s Menu , 2 , 5 , 1 . 2 Press o r to se l ect Fa x Forw ard . Pres s Set . The LCD will ask[...]

8 - 2 REMOTE FAX OPT IONS Progra mming y ou r page r numbe r When Pagi ng is se lect ed, y our MF C dia ls th e page r nu mber you hav e pr ogr amm ed, an d then dia ls yo ur Pers ona l Iden tifi ca tion Number (PI N). This activates your pager so you will know that you hav e a f ax mes sa ge i n th e me mory. 1 Press Men u , 2 , 5 , 1 . 2 Press or[...]

REMOTE FAX OP TIONS 8 - 3 Sett ing F ax Stora ge If you se lect Fax St orage, you will be able to retrieve f ax messages from another locat ion using the Remote Retrieva l commands. 1 Pres s Menu , 2 , 5 , 1 . 2 Press o r to se l ect Fa x Stor age . Pres s Set . 3 Pres s Stop /E xit . If th er e are fax es i n the mem or y when yo u sel ec t Of f i[...]

8 - 4 REMOTE FAX OPT IONS Setting your Remote Access Code The remote access code l ets you acces s the Remot e R etriev al feat ure s wh en y ou are aw ay f rom yo ur MFC . Be fore y ou use the r emo te ac ces s an d re tr ieva l fe at ur es, yo u ha ve t o set up you r ow n co de . Th e de faul t c ode is an inac ti ve code ( - -- ). 1 Press Men u[...]

REMOTE FAX OP TIONS 8 - 5 Rem ote Ret rieval You can ca ll yo ur M FC fro m a ny tel eph on e or f ax ma chine usin g tou c h to ne, t he n use th e Rem ot e Acc e ss Co de and remo te comman ds to re trieve fax m essages . Be sur e to cut out t he Remote Re trie val Acce ss C a rd on th e last pa ge a nd keep it with you at al l time s. Using y ou[...]

8 - 6 REMOTE FAX OPT IONS Remo te com mands Fo ll ow th e c omma nd s bel ow to ac ces s fe at ur es whe n y ou ar e aw ay from the MF C. W hen yo u c all th e MF C an d en te r you r R emo te Access Code ( 3 digits followed b y ) , th e system will give two sh ort bee ps and you must enter a rem ote command . Remote comm ands Operation details 95 [...]

REMOTE FAX OP TIONS 8 - 7 97 Check the r eceiving s tatus 1 Fax You can che ck whether yo ur MFC has received any faxes. I f it has, you will hear one long beep. If not, y ou will hear three short beeps. 98 Change the Rec eive Mode 1 Ex ternal TA D If you hear one long b eep, y ou can change the Rec eive Mode. 2 F ax/Tel 3 F ax On ly 90 Ex i t Afte[...]

8 - 8 REMOTE FAX OPT IONS R etrie vin g fa x me ssa ge s 1 Dial your fax number. 2 When yo ur MFC an swers , i mme dia te ly en te r you r R emo te Acc es s Co de ( 3 dig its fo llowe d by ). If y ou hea r one lon g beep , you ha ve mes sa ges. 3 As s oon as you hea r t wo sho rt bee ps, u se t he d ial p ad to pr es s 962 . 4 Wai t for th e lon g [...]

PRINTING REPORTS 9 - 1 9 Fax se ttings and activ ity You n ee d to set up t he Tr ansm i ssi on V eri fi cat ion Repo rt and Fax Ac tivity R epo rt In ter val i n th e menu t abl e. Press Men u , 2 , 4 , 1 . — OR — Press Men u , 2 , 4 , 2 . Cu stom izi ng th e Tr ansm is si on V erif ica tion Re port You c an use t he T ran smi ssi on Re po rt [...]

9 - 2 PRINTING REPORTS Set tin g th e Fa x Ac tiv i ty Repo rt In terv al You c an set the MFC to pri nt the F ax Act ivit y rep ort at spe cifi c i nter va ls ( eve ry 50 f axe s, 6, 12 or 24 hours , 2 or 7 day s). If you set the i nte rval to Off , you ca n pr int the r epor t by fol lo wing th e Step s on th e ne xt p age. The defa ult set ting [...]

PRINTING REPORTS 9 - 3 Print ing re port s Fi ve rep orts are ava ilab le: How to pri nt a r epo rt 1 Pres s Menu , 5 . 2 Press o r to select the re port you wan t. Pres s Set . — OR — Ent e r th e nu mbe r of the re po rt you w ant to p rin t. For ex amp le, pre ss 1 to prin t the Help L ist. 3 Pres s Sta rt . 1.He lp Li st Prints the Help Lis[...]

10 - 1 MAKING COPIES 10 Using th e MFC as a copier You ca n use yo ur MF C as a c op ier, makin g up to 99 c opi es at a t ime . Enter Co py mo de Before making cop ies, make sure t hat ( Copy ) is illuminated in gre en. If it i s not, pre ss ( Copy ) to ente r Copy m ode. Th e de fa ult set ti ng is F ax. You c an ch an ge th e nu mbe r of se con [...]

MAKING COPIES 10 - 2 Maki ng a sing le c opy 1 Pres s ( Copy ) to illuminat e it in green . Place the orig inal doc ume nt fa ce do wn in the ADF. 2 Pres s Sta rt . Do NOT p ull o n the origin al document while copying is in prog r ess. Maki ng mul tiple co pi es 1 Pres s ( Copy ) to illuminat e it in green . Place the orig inal doc ume nt fa ce do[...]

10 - 3 MAKING COPIES Ou t of Me mor y mess ag e If the m emo ry becom es ful l while you are making copies, the LCD message will g ui de yo u thr ough th e ne xt step . If the Ou t of Mem or y me ssag e appe ars, pre ss Stop/ Exi t to ca nce l or Start to c opy sc anned pa ges. You w i ll ne ed to c lea r som e j ob s fro m th e mem ory befo re yo [...]

MAKING COPIES 10 - 4 Using the Copy keys (Temporary sett ings) When yo u wan t to c hang e t he se tt in gs on ly fo r th e ne xt c opy , us e th e Tem por ary Co py Ke ys. You c an impr ove y our cop ies by usi ng t he T emp orar y Cop y Key s: Enl arge/Re duce , Con trast , Quality , and Optio ns . T hes e settin gs are tempor a ry , a nd th e MF[...]

10 - 5 MAKING COPIES Enlar ge/Reduce You c an se lect th e foll ow ing enl arg ement or re du cti on rat ios. Auto sets the MFC to ca lcul ate the r edu ctio n ra tio that fits t h e si ze of you r pape r. Cus to m (2 5 - 400%) allow s y ou to ente r a r atio fro m 25% t o 400% . 1 Press ( Co py ) to i ll umin at e i t i n gree n. Pl ace t h e or i[...]

MAKING COPIES 10 - 6 4 Press or t o sele ct th e en larg eme n t o r reduc ti on ra tio you want. Pres s Set . — OR — You can select Cus to m (25 - 400 %) and pre ss Se t . U se th e dial pad t o ente r an en lar gem ent or re duct io n rat io fr om 25% to 400 % . Pres s Set . ( For e xampl e, pre ss 5 3 to en ter 53% .) 5 Pres s Sta rt . — O[...]

10 - 7 MAKING COPIES Q ualit y (ty pe of ori ginal doc ument) You c an se lec t th e Qu al ity f or yo ur t ype o f o rigi nal doc u men t. The defau lt se tt ing is Au to . 1 Press ( Co py ) to i ll umin at e i t i n gree n. Pl ace t h e or igi nal do cume nt fac e do wn in th e ADF. 2 Use t he dia l pad to ent er th e numbe r of copi es you w ant[...]

MAKING COPIES 10 - 8 Contrast You c an adj ust copy c on tras t to mak e cop ies dark e r or li ght er . 1 Pres s ( Copy ) to illuminat e it in green . Place the orig inal doc ume nt fa ce do wn in the ADF. 2 Use t he dia l p ad to e nter the nu mbe r of co pies you wa nt (up to 99 ). 3 Pres s Contrast . 4 Press to ma ke a co py dar ker. — OR —[...]

10 - 9 MAKING COPIES Op tion s Us e th e Op tions key to set the f ollowin g cop y se ttings only fo r th e next copy . After you choose your se tting s by pressing Set , th e LCD sho ws Pres s Star t . Pres s Sta rt if you ’ re f inis hed c hoo s ing se tti ngs . — OR — Pres s Options a nd or to se lect more se tting s. Press Copy Options Me[...]

MAKING COPIES 10 - 10 N in 1 copy (Page Layo ut) You c an save p ape r by c op ying eit he r two or f our pages ont o on e pag e. Pl ease ma ke s ure pa pe r size is se t to A4, Lette r o r Le gal . 1 Pres s ( Copy ) to illuminat e it in green . Place the orig inal doc ume nt fa ce do wn in the ADF. 2 Use t he dia l p ad to e nter the nu mbe r of c[...]

10 - 11 MAKING CO PIES 4 in 1 (P) ) (P) (L) 4 in 1 (L)[...]

MAKING COPIES 10 - 12 Sorti n g copi es You c a n so rt mult ip le c opi es . Pa ges wil l be pr i nted in t h e or der 123, 123, 12 3, an d so on . 1 Pres s ( Copy ) to illumina te it in gre en. Place t he original doc ume nt fa ce do wn in the ADF. 2 Use t he dia l p ad to e nter the nu mbe r of co pies you wa nt (up to 99 ). 3 Pres s Options an [...]

10 - 13 MAKING CO PIES Changin g the defa ult copy s e tting s You can adjust the copy settings. These settin gs will stay until you ch an ge t h em agai n. Qua lity 1 Press Men u , 3 , 1 . 2 Press or to select Text , Phot o or Au to . Press Set . 3 Press Stop /Ex it . Co nt ra st You c an c han ge the c ontr as t to hel p an ima g e loo k lig ht e[...]

IMPORT ANT INFORM ATION 11 - 1 11 Stan dard tel epho ne and FC C Not ices The se noti ces are in ef fec t on mod el s sol d and used on ly i n the Un ited Stat es . This equipment is he aring-aid compatible. When programming emer gency numbers or making test calls to emergency numbers: ■ Re mai n on th e l ine and brief ly ex plain to th e disp a[...]

11 - 2 IMPORTANT INFORMATION If th is eq uip men t c aus es ha rm to th e t ele phon e ne tw ork, th e telepho ne company will notif y yo u in advance that temporary di sc ont inu ance of se rv ice m ay be re qui red . But if a dva nce n ot ice is n’t pr ac tical, the telephone company will notify the customer as soon as possible. Also, you will [...]

IMPORT ANT INFORM ATION 11 - 3 WARNI NG This MFC has be en certi fied to co mply wit h FCC st andards, which ar e app li ed t o the USA on ly. A g rou nded plu g sh ou ld b e p lug ged i nt o a gr ound ed AC po wer ou t let af t er che ck ing the r atin g of the l oc al pow er su pp ly f or th e MF C t o oper ate pro pe rly and s afel y. Fede ral C[...]

11 - 4 IMPORTANT INFORMATION Importan t C hange s o r mod if icat io ns no t ex pre ssl y a ppr oved by Br ot her In du stri es , L td. co uld vo id the us er ’s a uth ori ty to op era te the equi p ment . Impor tant – about the interf ace cabl e A sh iel ded int erfac e c able sh oul d be used to en sur e c omp li anc e w ith the limits f or a[...]

IMPORT ANT INFORM ATION 11 - 5 Inte rnat iona l E NERGY S TAR ® C omplian c e Sta tem ent The pur po se of the I nter nat io na l E NERGY S TAR ® P rog ram is to pr omo te th e de velo pme nt and po pu lar iz ati on of ene rg y-ef f ici ent off ic e equi pme nt . As an E NERGY S TAR ® Pa rtne r, Brot her Ind ust rie s, Lt d. h as det ermi ned th[...]

11 - 6 IMPORTANT INFORMATION FDA regulat ions U .S. Fo od a nd D r ug A dmi ni st ra tio n (FD A) ha s i m ple men ted regu lat ions fo r las er pro duc ts ma nufa ctur ed on and a fter Augu st 2, 1976 . Comp lianc e is mand at ory fo r pro du cts m arke te d in th e Un ited St at es. The f oll owin g la be l on t he bac k of the M FC in dic a tes [...]

IMPORT ANT INFORM ATION 11 - 7 Impor tant safety instr uctions 1 R ead al l o f the se ins tr uc tio ns. 2 Save them for lat er refere nce. 3 Follo w all war nings and instructi ons marked on the pro duct. 4 Switch off and unp lug the pow er co rd befo re cle ani ng. D o no t us e liq uid or ae ro sol clea ne rs. Use a dam p c lot h for cle ani ng.[...]

11 - 8 IMPORTANT INFORMATION 13 Wai t unt il pa ge s hav e ex it ed the MFC b efo re pi cki ng t hem up. 14 Ne ver pu sh obje cts of an y k ind in to thi s pr odu ct th roug h ca bin et slot s , si nce t he y may to uch d an ger ous vo lt age po ints or s hor t out part s resulting in the risk of fire or ele ctric shock. Never spill liq uid o f any[...]

IMPORT ANT INFORM ATION 11 - 9 Trad ema rks The Br othe r l ogo is a r egi ste red trad ema rk of B ro ther In du stri es , Lt d. Br othe r is a reg ist ere d t radem ar k of Bro the r In dus tri es, Lt d. Mu lti -Fun c ti on Li nk i s a r egi st er ed tr ad ema rk of B rot her Int er nati ona l Corporatio n. © C opy r igh t 2 004 Bro ther I ndu s[...]

12 - 1 TRO UBLESHOOTING AND ROUT INE MAIN TENANCE 12 Troubleshoo ting Error me ssages As wit h an y so phi stic a ted o ffi ce prod uct , e rro rs m ay oc cu r. If th is h appe ns , yo ur MF C id en ti fie s th e pr ob lem an d d isp la ys a n err or mess age. The most co mmon error messa ges are shown belo w. You c an co rrect mos t pro ble ms by [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 2 Comm . E rr or Poor phone l ine qual ity ca used com munication e rror. Try the c all again. If probl em continu es, call T elephon e Compa ny to chec k your pho ne line. Conn ect io n Fail You tr ied to poll a fax ma chine th at is not in Pol led Waiting mode. Verify the o ther p arty’s polling s e[...]

12 - 3 TRO UBLESHOOTING AND ROUT INE MAIN TENANCE Out of Me mory Yo u can’t store data i n the m emory. (Fax sending in proces s) Pr ess Stop and wait unt il the oth er opera tions in pr ogres s finish a nd then tr y again . — OR — Clear the data i n the memory. ( See Out of Memo ry messa ge on page 10-3 . ) (Copy operat ion in proc ess) Pr e[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 4 Orig inal do cumen t jams If the original docume nt is jamme d follow the steps below. Original document wa s not inserted or fed prope rly, or wa s too long. 1 Op en t he co ntr ol panel co ver. 2 Care fully pu ll the original document toward the f ront of the MFC. 3 C lose t he cont ro l pa nel co v[...]

12 - 5 TRO UBLESHOOTING AND ROUT INE MAIN TENANCE Paper j ams To cl ear paper j ams, ple as e foll ow th e st ep s in th is sec ti on. WARNI NG Before you cle ar a paper jam, make sure you hav e switched off a nd unpl ugg e d the MFC . A fter yo u ha ve jus t us ed th e M FC, som e par ts i nsid e t he MFC ar e e x trem el y ho t. Wh en you op en t[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 6 1 Pul l th e pape r tr ay comp le tel y o ut of th e MFC. 2 Pul l th e jam med p ap er u p and ou t o f the MF C. 3 Pr es s the cov er re le ase b ut ton an d t hen op en the f ron t co ve r.[...]

12 - 7 TRO UBLESHOOTING AND ROUT INE MAIN TENANCE 4 Pul l ou t th e dru m un it and to ner ca rtr id ge as sem bl y. P ull t he ja mmed pap er u p an d ou t of th e MFC . If you c an no t rem ove th e dr um un it and to ne r car tri dge as sem bly ea sil y at thi s tim e, do n ot use ext ra f orce . I nst ea d, pu ll t he e dg e of th e ja mmed pap[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 8 WARNI NG To p rev ent dam age to th e MF C cau se d by s tat ic ele ctr ic it y, do not tou c h the el ec tr odes sho wn i n the fo llo wi ng d ia gra m. 5 Op en t he bac k ou t put t ray. Pu ll th e ja mm ed pa per out of th e fu s er uni t. I f th e pa pe r jam c an be cle are d, go to Step 7 . If y[...]

12 - 9 TRO UBLESHOOTING AND ROUT INE MAIN TENANCE WARNI NG Aft er you ha ve jus t use d the MFC , some int ern al parts of the MF C are ex tre mel y HOT! Wait for th e MFC to coo l down befor e you touc h the i nter n al p arts of the M FC. 6 Ope n th e jam cle ar c ove r (fu ser cov er ). Pul l t he j amme d pa per out of th e fuse r uni t. 7 Clos[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 10 8 Pus h the l ock le ver d own and tak e th e t oner c a rtr idge out of t h e drum uni t. Ta ke out t he ja mm ed pa per if the re is any insi de th e drum un i t . Th en p ut the toner c artri dge ba ck i n th e drum un it. 9 Put th e dr um un it and ton er car tr idg e as semb ly back i n the MFC.[...]

12 - 11 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE If yo u are ha vin g dif fic ulty wi th y our MFC If you th ink ther e i s a prob lem wit h the w ay y our fa xe s look , make a copy fi rst . If t he c opy l ook s go od, t he prob lem is p rob abl y not you r M FC. C hec k th e cha rt belo w an d f ollo w th e t rou ble sho ot ing tip s. DIFFIC [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 12 Sendi ng Faxe s Poor sendi ng q uality. Try c hanging your reso lution to Fi ne or S. Fi ne . M ake a copy to check your MFC’s s canner oper ation. I f copy q uality is not good, c lean the sca nner. (See Cleaning the sca nner on p age 12 -22.) Transmiss ion Veri fication Report s ays ‘RESUL T:NG[...]

12 - 13 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Printe r Difficulti es The M FC does not print. Check the fol lowing: • The MFC is pl ugged in and powe r swit ch turned on. • The toner c artridge a nd drum u nit are installed properly . (See Re placing the d rum uni t on page 12 -3 0.) • The interface c able is s ecure ly connec ted betw [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 14 'MFC Co nnec t Failur e' If the M FC is not conne cted to y our P C and you have lo aded the B rother softwar e, the PC will s how 'MFC C onnect Fai lure' eac h time y ou restar t Wind ows ® . You can ig nore this mess age or yo u can turn it off as follows . Double -click "[...]

12 - 15 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE I mprov ing the p rint qua lity This sec tio n pr ov ides inform atio n on the fo l lo wing topics : Example s of po or print quali ty Recom mendati on Faint Ch eck the pri nter’s en vironment. Condi tions suc h as humi dity, h igh temper atures , and so on may caus e this p rint fau lt. ( See C[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 16 White Spot s on bl ack text and grap hics at 3.7 in. (94 mm ) intervals Black Spots at 3.7 in. (94 mm ) intervals If the pr oblem i s not s olved after print ing a few p ages, the drum un it m ay have gl ue from label stoc k on the O PC dru m surface. Clean the drum uni t as fol lows: 1 Posi tion the[...]

12 - 17 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Black toner ma rks across the page The drum unit may be dama ged. Put in a new drum un it. (S ee Replaci ng the dr um unit o n page 12-30.) Make sure that yo u use paper th at m eets our s pecifica tions. (See A bout paper on p age 2-1 .) If you use lab el sheet s for las er printers , the glue f [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 18 Com patibilit y If y ou ar e hav in g dif fi cul ty sen din g or re c eivi ng a f ax du e to poss ib le int erfe renc e on the ph one li ne, we reco mme nd t hat yo u adj ust th e Equalization fo r compatibilit y with your phone lin e. The MFC adjusts the mode m s peed f or f ax o per ation s. 1 Pres[...]

12 - 19 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Packi ng and sh ippin g the MFC When ever you trans por t the MFC, u se th e pa cki ng m at erial s that came with your machine. If you do not pack the M FC correctly, you may void your warranty. 1 Turn the MFC power switch of f. 2 Unplug the MFC from the telep hone wall jack. 3 Un plug t he M FC [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 20 7 Pl ac e the dr um u nit a nd to ne r c artr i dge a sse mbl y into th e p last ic bag and seal th e ba g. 8 Close the fr ont cover. Fold d own t h e face -down ou tput tr ay fl ap. R emo ve t he t ele ph one li ne c o rd, A DF doc ume nt o utpu t supp or t , AD F doc ume nt s u pport , hands e t a [...]

12 - 21 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE 10 Pac k t he d ru m u nit and t oner c ar tri dge ass em bly, t el ephon e lin e co rd, AC co rd, ha ndse t, hand set cur le d cor d and print ed mat erials in the orig ina l car ton as sho wn be low : 11 Clo s e the c ar ton an d t ape i t sh ut. If you are re tu rn ing the MF C t o Br ot her as[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 22 Routine m a inte nance Cl eani ng the s canne r 1 Turn th e MFC po wer swi tch off a nd unpl ug th e MF C fr om the AC p owe r ou tl et. 2 Li ft the c ontr ol pane l co ver. 3 C lea n th e wh ite ba r and th e gl ass cov er . M oist en a sm al l piec e of c lea n sof t, li nt-f re e cl oth w ith i so[...]

12 - 23 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE C lea ning the pr inte r Caution ■ Do not us e i sopr op yl alc ohol to r emo ve d irt fr om t he co ntr ol pane l. It m ay crac k th e pane l. ■ Do not us e i sopr op yl al coh ol t o cle an t he l aser sca nn er win do w. ■ Do not touc h t he sc ann er w in dow wi th y our fin ger . ■ Th[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 24 3 Gently clean the scanner window by wiping i t with a clean soft dry cloth. Do not use is opro py l al coho l. Cl eani ng the dr um unit We r e comm end pl acin g t he dr um u nit and to ner car tri dge a ss emb ly on a cloth or large disposable pape r to avoid spilling a nd scattering tone r. 1 Cle[...]

12 - 25 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Repla c in g the tone r cartri dge The MFC ca n pr int up to 6,70 0 p ages u sing a hi gh yi eld to ner cart ridge ( TN-570 ) . When th e ton er c ar tri dge i s ru nn ing low, th e LC D shows To ner Lo w . The MFC is supplied with a st an dar d tone r cart ridge ( TN-540 ) th at must be re placed[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 26 Ho w t o repla ce the to ner car trid g e WARNI NG Just after you use the MFC, some internal parts of the machine will be ex tr em ely HOT! So, ne ver t ou ch th e sha de d pa rts show n i n the illustratio n. 1 Op en t he fr ont cov e r and pu ll out t he d rum unit . Caution ■ P lace th e dr um u[...]

12 - 27 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE 2 Hol d d own th e lo ck l eve r on the ri ght an d pul l t he t on er ca rt rid ge out of th e drum u nit . Caution H and le th e to ne r ca rtr id ge ca ref u lly . If to ner sc at te rs on y o ur ha nds or clothes, immediate ly wi pe it o ff or wash it with cold water. 3 Unp ack the new ton er [...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 28 4 Ge nt ly r oc k t he ton er car tr idg e fr om s i de to sid e five o r six times to dis tr ibu te t he ton er ev enl y ins ide the c ar tri dg e. 5 R emo ve th e pr otec ti ve c ove r. 6 Insert the new toner cartridge in the d rum unit until it clicks in to pla c e. If you put it in proper ly, the[...]

12 - 29 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE 7 Cle an the pr im ary c or ona wire ins ide th e drum uni t by gent ly slidi ng the blue ta b from righ t to left several ti mes. Ret u rn the bl ue ta b to th e Home po si ti on ( ▼ ) bef or e rei nst all i ng the dru m unit and to ner cartrid ge assembly . 8 Re ins tal l the drum uni t an d t[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 30 Re plac ing t he dru m unit Th e MF C use s a dr u m un it t o creat e pri nt imag es on pap er. If th e LCD sh ows Ch an ge Drum S oon , th e dr um un it is nea r th e en d o f its life and it is time to pu rc has e a new one ( DR-510 ). Eve n if th e LC D show s Ch an ge Dr um Soo n , you ma y b e [...]

12 - 31 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE Follow these steps to replace the drum uni t: 1 Pr ess the c ove r re l ease butt on and th en ope n the fro nt cov er . 2 Rem ove th e old drum un it an d to ne r car tr idg e a ss emb ly. Pl ace it on a dr op c loth o r di sp osab le p ape r to av oi d sc att erin g ton er. Caution To pre vent d[...]

TROUBLESHOOTI NG AND ROUTINE MAINTENANCE 12 - 32 3 H old dow n the loc k l ev er o n th e ri ght and pu ll t he tone r c ar tri dge out o f th e dr um u nit. (See Rep laci ng t he tone r c art ridg e on pa ge 1 2- 25.) 4 W ait to un pack the new dr um uni t unt il im medi atel y b efor e i nst alli ng it. Pla ce t he ol d dr um uni t i nto t he pl [...]

12 - 33 TROUBLES HOOTIN G AND ROUT INE MA INTENANCE C hecki ng t he dr um lif e You c an se e the p erc e ntag e of the drum ’s life th at r em ain s av aila ble . 1 Press Men u , 2 , 0 , 3 . 2 For two sec on ds, th e LCD shows the av ailab le pe rc enta ge of d r um li fe. Pa ge Co un ter You c an se e nu mbe r of to ta l pa ge s, c opy pag es, [...]

OPTIONAL ACCESSORIES 13 - 1 13 Memo ry board The memo ry boar d i s ins tal l ed on t he m ain cont ro ller boa rd in s ide the MFC . Whe n you add th e opti on al m emor y bo ar d, i t in crea ses th e pe rfor ma nce fo r both c opi er an d pr int er opera ti ons . Opti onal acce ssories Option al Memory 32 M B TECH WORK S 12457- 0 001 64 M B TECH[...]

13 - 2 OPTIONAL ACCESSORI ES I nsta lling the o ptio nal me mor y bo ard WARNI NG ■ DO NOT t ouc h the s u rfac e of t he main b oa rd wit hi n 15 minu te s aft er t urni ng off the power . ■ Befor e in sta llin g the o pt ion al m em ory bo ard, mak e s ure ther e are no fa xes in the m emo ry. ■ Do NOT un plu g a ny int er na l conn ec tors[...]

OPTIONAL ACCESSORIES 13 - 3 WARNI NG DI MM bo ard s can be dam ag ed b y even a sma ll am oun t o f stat ic el ect ric ity . Do n ot t ouch th e mem ory c hip s or t he b oar d sur fac e. Wear an an tis ta tic w r ist str ap whe n yo u i ns tal l or r emo ve t he b oar d. If yo u do no t ha ve an an tis tati c wris t stra p, freq uentl y tou ch the[...]

13 - 4 OPTIONAL ACCESSORI ES Network (LAN) bo ard When you add the o ptio nal Ne twor k (LAN ) B oa rd ( NC-9 100h ), you can conn ect yo ur M FC in to th e ne twork t o use the Int ern et F AX, N etw ork S c anner , N etw or k Pri n ter a nd Netw or k Man ag eme nt oper at ion s. WARNI NG DO N OT t ou ch the su rface of th e mai n bo ard within 15[...]

OPTIONAL ACCESSORIES 13 - 5 Bef ore star ting inst alla tion Be c ar ef ul wh en han dling the NC -91 00 h. T her e are man y d eli cat e el ect ron ic co mp one nts that are sus cep ti ble to d ama ge fr om sta tic ele ctri ci ty. To avo id such dam age , use the f ollowi ng precau tions wh en han dli ng th e boar d. ■ Le ave t he N C-91 00 h in[...]

13 - 6 OPTIONAL ACCESSORI ES WARNI NG Tu rn the M FC pow er s wit ch of f, b ef or e inst al ling (or re movi ng) th e NC-9 100h b oard. 2 Rem ove t he side c o ver. Loo sen t he t wo s crews , an d th en remove th e metal shield pla te. 3 Loo sen the two s crew s, an d then re move the metal co ver pl at e. Cover P late[...]

OPTIONAL ACCESSORIES 13 - 7 4 Pl ug t h e NC- 91 00 h in to co nn ect or P1 loc ated on the ma in bo ard as s ho wn in th e i llus trat ion (pr es s fir ml y) an d secu re the NC-9 10 0h w ith the two s crew s. 5 Put th e meta l sh ield pl at e ba ck o n and secu re i t with th e tw o screws. 6 Put th e side co ver bac k on. 7 R econ ne ct an y add[...]

13 - 8 OPTIONAL ACCESSORI ES St ep 2: Co nn ecti ng the NC -9100 h to an U nshie lded Twis ted Pa ir 10BAS E-T or 100BASE-TX Ethe rnet Net work To con ne ct t h e NC- 910 0h to a 10B A SE- T or 10 0BAS E-T X N etw or k, you must have an Unshielded Twist Pair Cable. One side of the cable must be c onne cted t o a free port on your Ethe rnet h ub and[...]

OPTIONAL ACCESSORIES 13 - 9 Ac tive LED is ye llow : The Active LED will blink if the print server i s connected to the net work . Test s witch Shor t p us h: Pr int s th e ne tw ork c on fi gurat io n pa ge . Long pus h ( mor e than 5 s econ ds): Res e t the netw or k co nfig ura t ion back to th e def aul t setti ngs. Pap er T ray #2 You c an pur[...]

G - 1 GLOSSARY G ADF (Automatic Document Feeder) The or i gin al d ocu men t can be pl ace d in t he AD F an d scan ned on e page a t a ti me auto mat ical l y. Aut o Di al Li s t A l is ting o f n am es an d nu mber s st ore d in On e-To uch and Sp ee d-Di al memo ry, in nu mer ic al or de r. Au tomatic fax transm ission Sen din g a f ax wi th out[...]

GLOSSARY G - 2 Coding Method Me thod of codin g th e inf orm ati on c ontai ned in th e or igi nal docu men t. All fax ma chi nes mus t us e a m inimu m st andar d of Mod if ied Huf fman (MH ). You r MF C is capa ble of grea ter compress ion meth ods, Modifi ed Read (MR) , Modifie d Modifie d Read (MMR) and JBI G, if the receiv ing machine has th e[...]

G - 3 GLOSSARY F/T Ring Time Th e le ng th of t ime th at the Brothe r MF C ri ngs (w hen th e Rece iv e Mo de se tt in g is F ax/ Tel ) t o not if y yo u to pick up a voi ce cal l th at it a ns we red . Fax Acti vity Report Li sts i n form ati o n abou t t he l ast 200 i nco ming and ou tg oin g f axes. TX m ean s Tra nsm it. RX me ans Re ceiv e. [...]

GLOSSARY G - 4 Menu mode Pr ogr amm i ng mo de fo r ch angi ng y ou r MFC ’s s etti ngs . MFL-Pro S uite Tu rns you r M FC int o a p rin te r an d a s canne r an d enab l es PC fa xi ng u s ing th e MFC . OCR (optical character recognition) Th e bund led Scan So ft ® TextBridge ® soft war e a pp lic ati on c o nver ts an imag e o f t ex t t o t[...]

G - 5 GLOSSARY Ring Delay T h e num ber of ri ngs bef ore th e MFC an swe rs i n Fa x mode. Ring Volume Volu me se ttin g fo r the MFC ’s r ing . Scanning The p roc es s o f s endi ng a n ele ctr oni c im ag e of a pape r orig ina l do cume nt int o you r comp ut er . Sp ee d-Di al A pre -p rog ram med numb er for easy dia lin g. You m ust pre ss[...]

GLOSSARY G - 6 True Type fonts The fo nts th at ar e u sed i n the W ind o ws ® oper at ing systems. If y ou install the Brother True Type fonts, more typ es of fonts will b e available for W indows ® applications. User Set tings A p rinted report t hat shows the curren t settings of your MFC.[...]

S - 1 SPECIFICATIONS S Product d escription The MF C-82 20 is 5 in 1 Mul ti-F uncti on C ent er: Pr inte r, C opi er, Scan ner, Fax, and PC-Fa x (via your PC). Ge ner al Spe cif icat ions Sta nd ard Me mo ry Capacity 32 MB Opt ional M emory 1 DIMM slot; Memor y expandabl e up to 160 MB via 64 MB or 12 8 MB D IMM Automa tic Document Feeder (A DF) Up[...]

SPECIFICATIONS S - 2 Print media Copy Gen eral (contin ued) Tempe rature Ope rating: Stor age: 50 - 90.5 °F 32 - 104 °F Humidity Operati ng: Stor age: 20 to 80% (without conden sation) 10 to 90% (without conden sation) Paper Input Pap er Tray ■ Pa per type: Plain paper, recyc led p aper an d transpa r enc i e s, envelope s (Ma nual Fee d Tray) [...]

S - 3 SPECIFICATIONS Fax Compat ibil ity I TU-T Group 3 Coding Sy stem MH/MR/ MMR/J BIG Modem Sp eed 33600 -2400 b ps Autom atic Fallback Orig inal Size ADF Width: 5 .8" to 8.5" ADF Height: 3 .9" to 14.0" Scanning Width 8.16 inc hes Printing Width 8.16 i nches Gray Scale 256 levels Polling Types S tandard, Sequ ential Contrast C[...]

SPECIFICATIONS S - 4 Scanner Color /Monochrome Monoch rome TWAIN Complia nt Yes (Wi ndows ® 95/98/98SE/ Me/2000 Pro fessional and W indows NT ® W orkstat ion Ve rsion 4. 0) Mac OS ® 8.6-9.2/Mac OS ® X 10.1/10.2.1 -10.3 or greater WIA Compliant Yes (Window s ® XP) Resolution Up to 9 600 × 9600 dpi (interpolated )* Up to 300 × 600 dpi (optical[...]

S - 5 SPECIFICATIONS Printer Interfac es Emulation PCL6 (Br other Printing Syst em for Windows ® emulation m ode of HP LaserJe t) and BR-Scri pt (Po s tSc ript ® 3 ™ language emulation) Prin ter Drive rs Windo ws ® 95 /98/98SE /Me/2000 Profe ssional/ XP and Wind ows NT ® Workstation Ver sion 4.0 driver supporti ng Brothe r Native Com pression[...]

SPECIFICATIONS S - 6 Comp uter req uireme nts Minimum Sys tem Requi reme nts Comput er Platform & Oper ating System V ersion P roc es sor Min imum Sp eed Min imu m RAM Reco mme nded RAM Avai lable H ard Dis k Spac e Driver A p plication Soft wa re* 1 Windows ® O per ati ng Syste m 95, 98, 98S E Penti um 75MH z 24 MB 32 MB 80 MB 100 M B Me Pent[...]

S - 7 SPECIFICATIONS Consum able item s Toner Ca rtridge Life Ex p ect a n cy TN-540: Standar d Toner Cartridge - Up to 3,500 * pages TN-570: High Yie ld Toner Cartridge - Up to 6,700* pages *(when pr inting letter size or A4 paper at 5% print covera ge) Toner life expectancy will vary depend ing upon the type of average pri nt job. Drum Uni t Life[...]

SPECIFICATIONS S - 8 Network (LAN) board (N C-9100 h) Opti on W hen you add the optional Ne twork (LAN ) Bo ard (NC -9100h), you ca n c onnect your MFC into the networ k to use t h e Int ernet FAX, Network Scan ner, Netw ork Printer and Net work Managem ent softw are operations f or small workgroups . SMTP/ POP3 E-m ail Services are required for In[...]

I - 1 INDEX I A Access codes, storing and dia ling ...... ....... ....... .... ....... 7 -6 Accesso ries a nd su pplies ....... ii ADF ( a utom at ic do cu men t feed er) ..... ....... ....... .... ....... 2 -7 ADF co ver .... ........ ....... .... . 12 -4 Answering machine (TAD) conn ect ing . ........ ....... ..... 1- 12 Auto D ial ....... ......[...]

INDEX I - 2 Co ntrast ke y (co pying) ...... 10-8 Copy Contr ast ke y ...... .... ....... .. 10-8 defa ult s e tt ing s, chan gin g ....... ....... ....... ........... .... 10-13 Enlar ge/R edu ce key ..... .. 10- 5 ente r Copy mod e ...... .... .. 10-1 keys .... ........ ....... .... ....... .. 10-4 multi ple ... .... ....... ....... ...... 10-2 O[...]

I - 3 INDEX Fa x Fo rwa rdi ng chan gin g rem otel y .... 8- 6, 8 -8 pr ogr ammi ng a n um ber .. . 8- 1 Fax St orag e ...... .... ....... ....... 8-3 backu p copy .. ........... ....... 8-1 cance ling ....... ....... ........ ... 8-3 prin ting f rom m emor y ....... 5-5 tur ning o n ... ........ ... ........ ... 8-3 Fax, stand-alone Re ceive Mode [...]

INDEX I - 4 L LAN Conf i gu rati on ....... ...... 3-11 LCD (liquid cr ystal display) LCD C ont rast .... ....... ...... 4-1 2 MFC sta tus .... .... ....... . 1-7 , 1-8 prog ram ming . ........ ....... .... 3-1 M Main te nance , ro ut ine ...... 12 -22 Ma nual dia ling . .... ....... ........ ....... .... 7-7 rece ive .... ....... .... ....... ....[...]

I - 5 INDEX com mands . .... ....... .... ....... 8 -6 gett ing your fa xes ....... ........ ....... .... 8-5, 8- 6, 8-8 Repor ts ...... ....... ....... .... 9- 1, 9-3 Auto Dia l Li st . .... ....... .... ... 9 -3 Fax A ctivity .... .... ....... .... ... 9 -3 He lp Li st .. ....... .... ....... .... ... 9 -3 Transmission V erification ....... .....[...]

REMOTE RETRIEVAL ACCESS CARD R - 1 R If you p lan to rec eive fax m essag es w hile awa y fro m your MFC , carrying the Remote Re trieval Access Card printed below wi ll serve as a c onve nie nt r emi nde r of the ret rie val pro cedu re s. Sim pl y cut out the c ard and fo ld it to fit you r wa llet or orga n izer . Keep ing it han dy wi ll hel p [...]

R - 2 REMOTE RETRIEVAL ACCESS CARD Press Menu , 2 , 5 , 2 . When you are at the machine: fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Select Fax Storage , press 6 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote fax machi[...]

EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This product meets the applicable Industry Canada technical specifications. NOTICE The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subj[...]

These machines are made for use in the USA and CANAD A only . W e cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that country and the power requirements of your multi-function center ma y not be compatible with the power a vailab le in f oreign countries. Using USA or CANADA models o verseas is a[...]