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Brother MFC-8420 manual

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Table of contents for the manual

  • Page 1

    Quick Se tup Gui de MFC-8420 MFC-8820D Befo re you can use the MFC, you must set up th e hard ware an d inst all the dri ver. To help you get st art ed in set ting up the machine and instal ling t he driver an d software, pleas e read t hi s “Setu p Guide” and follo w the simp le instructio ns. For th e lates t driv ers and t o find the bes t s[...]

  • Page 2

    Carton compo nents may di ffer f rom on e coun try t o another. Save all pack ing materi als and the carton . Carton Compo ne nts Qui c k Se t u p Gu id e CD-ROMs For Wi nd ow s ® For Mac into sh ® User ’s Gui de ADF Support Drum Unit Asse mbl y (includin g Toner Car trid ge) AC Power Cord Telephone Line Cord ■ The int er face cable is not a [...]

  • Page 3

    MFC-842 0 and M FC-8 820D have simi lar con trol panel k eys. Wa rn i ng Control Pane l 1 . One T o uch keys 5 . Pri n t k e ys 9 . Copy keys (Temporary Se tt ings ) 2 . Shift 6 . Status LED (Light -Emitti ng Diode) 10 . Dial Pad 3 . Fax and telephone keys 7 . 5- Lin e L iqu id Cry st al Dis p lay (LC D ) 11 . Sto p/E xi t 4 . M ode keys 8 . Na vig[...]

  • Page 4

    1 Table o f Cont ents Settin g Up the Ma chine 1. In s tall the Automatic Do cument Fe ed (ADF) S upport ..... ........ ....... ....... ........ . 2 2. In stal l the Drum Unit Ass embly . ....... ........ ....... ....... ........ ... ........ ....... ....... ........ . 2 3. Lo ad P aper in the P aper Tr ay ........ ... ........ ....... ....... ....[...]

  • Page 5

    2 Settin g Up the Mach ine 1 Open the ADF co ver. 2 Slid e A DF Sup po rt i nt o t he g roo v e on AD F . 3 Close the ADF cover. Do NOT connec t the interface c able. Con nect ing the inte r fac e ca b l e i s don e w hen insta lling the driv er. 1 Open the front cover by pr essing the front co ver re leas e bu tton. 2 Unp ac k the drum un i t as s[...]

  • Page 6

    3 Setti ng Up the M ac hin e Win dows ® USB Wi ndows ® Paralle l Wi ndow s NT ® 4.0 Parallel Macint osh ® USB Mac i ntosh ® Net work Win dows ® Networ k For Admi ni stra tor s 3 Rock i t fr om side to sid e sever a l times to di st ribu t e the t on er e venl y in side th e assembly. 4 Push the drum unit assembly into the machine (unt il it s[...]

  • Page 7

    4 Settin g Up the Mach ine 3 Fa n th e stac k of pap er we ll to avo id pa per jams an d mi s fee ds . 4 Put pap er in the pape r tr ay. Ch eck that the pape r is fl at in the tray an d below the ma x imum paper ma rk. 5 Put the paper tray firmly back in the machine and unfold the support flap before you use the machine. 1 Push th e lever up to unl[...]

  • Page 8

    5 Setti ng Up the M ac hin e Win dows ® USB Wi ndows ® Paralle l Wi ndow s NT ® 4.0 Parallel Macint osh ® USB Mac i ntosh ® Net work Win dows ® Networ k For Admi ni stra tor s Do not connect the Para ll el or USB cab le ye t. 1 Make sure tha t the power s wit ch is of f. Co nn ect th e AC po wer cor d to th e mach ine . 2 Plug the AC po wer c[...]

  • Page 9

    6 MFC-842 0 and M FC-8 820D have simi lar con trol panel k eys. Choose the Recei ve mod e whic h best su its y our needs. 1 Pr ess the Menu key. 2 Pr e ss key. 3 Pr e ss key. 4 Pr e ss or to select t he mode. 5 Pr ess the Se t ke y . 6 Pr ess the Stop/Exit key. 6 Se lect ing a Rec eive Mo de Set Menu Stop/Exit Dial pad Are you conne cting an extern[...]

  • Page 10

    7 Setti ng Up the M ac hin e Win dows ® USB Wi ndows ® Paralle l Wi ndow s NT ® 4.0 Parallel Macint osh ® USB Mac i ntosh ® Net work Win dows ® Networ k For Admi ni stra tor s The MFC display s the date and ti me, and pr ints i t on every fax y ou s end. 1 Pres s th e Me nu key. 2 Press th e key. 3 Press th e key. 4 Enter the last tw o di git[...]

  • Page 11

    8 Settin g Up the Mach ine MFC-842 0 and M FC-8 820D have simi lar con trol panel k eys. You should s to re your name and fax number to be printed on all f ax pages that you send. 1 Pr ess the Menu key. 2 Pr ess the key. 3 Pr ess the key. 4 En te r y our fax n umb er (u p t o 20 di g i ts) on the di al pad, an d th en pre ss t he Se t ke y . 5 En t[...]

  • Page 12

    10 Installing the Driver & Softwar e You can find a variety of informa tion on the CD-ROM. Install Sof t ware You can inst all pr inter, PC-FAX Sen d/Receiv e, scanner d river s and the various utilit y items, inclu ding Pa pe r Po r t ® and T extBridge ® OCR. On-L in e R e gi st rat i on You w ill be poi nted to the Brother Product Regis t r[...]

  • Page 13

    11 Setti ng Up the M ac hin e Win dows ® USB Wi ndows ® Paralle l Wi ndow s NT ® 4.0 Parallel Macint osh ® USB Mac i ntosh ® Net work Win dows ® Networ k For Admi ni stra tor s Installing the Driver & Softwar e Follow the i n structions on t his page for your o perating syste m and inter face cable. St ep 2 USB Interface Cable Users .....[...]

  • Page 14

    12 Installing the Driver & Softwar e Make sur e that you hav e com ple ted th e instr u ction s fro m Ste p 1 “Set ting Up the Ma chin e” o n pa ge s 2 - 8. 1 Sw itch off and u nplug the M FC f rom the A C outl et an d di sco nne ct it fr om y ou r co mpu ter , if you al r ead y con ne cte d an int er fac e cabl e . 2 T u rn on your compute[...]

  • Page 15

    13 7 W hen t h e Pa pe rPo rt ® 8. 0 SE Setu p wind ow is displayed, click Next . 8 Aft er re ading and acc epti ng th e Sca nSof t ® Lice nse Agree men t, en ter y our u ser i nform at ion and cli ck Next . 9 Select Ty pical and cl ick Ne x t . 0 Click In st all and Pa pe r Po rt ® will start insta llin g on your com pute r. A When t he Scan So[...]

  • Page 16

    14 Installing the Driver & Softwar e D Wh en th e Br othe r Soft war e Lice nse Ag r ee men t w i ndo w app ea rs , cli ck Yes . E Select Loc al Int er fac e , and the n cl ick Next . F Select Standard , and the n cli ck Next . The app l ication files will be copied and inst all ed t o you r c om p ut er . For USB I nter face C able Us ers (For[...]

  • Page 17

    15 Make su re t ha t you foll ow ed th e instr u ction s i n 1 to F on p ages 12 - 14 . G W hen th is scr ee n appe ars , co nn ec t th e USB inte rf a ce c ab le t o you r PC, an d the n conne ct it to the MFC . Turn on th e M FC by plu gging in th e pow er cord. Turn t he power switch o n. It will take a few seco nds for th e in stallati on scr e[...]

  • Page 18

    16 Installing the Driver & Softwar e K If th e t est pag e is pr i nted co rre c tl y , cl ick Y es . If y ou click No , follo w the pr om p ts on the s cr ee n t o cor r ec t th e pr obl em. L The README.WRI file will be displayed. Ple ase r ead th is fil e fo r t rou ble sho ot ing inf or mat i on an d th en cl os e t he fi l e to continue in[...]

  • Page 19

    17 Make su re t ha t you foll ow ed th e instr u ction s i n 1 to F on p ages 12 - 14 . G W hen th is scr ee n appe ars , co nn ec t th e USB inte rf a ce c ab le t o you r PC, an d the n conne ct it to the MFC . Turn on th e M FC by plu gging in th e pow er cord. Turn t he power switch o n. It will take a few seco nds for th e in stallati on scr e[...]

  • Page 20

    18 Installing the Driver & Softwar e K Afte r th e comp uter restar ts, cl ick Y es to have th e Con t r ol Ce nt er lo ad e ac h ti me Wind ows ® is st a rt ed . The Control Center will appear as an ico n in t h e task tray. If yo u click No th e S ca n ke y s on th e MF C will be disabled. . A Ba sic U nive rsal pr inter driver was installed[...]

  • Page 21

    19 O Click o n Have Disk . P Br o w s e th e C D-R O M an d hi gh ligh t your l angua ge fo l der and c lic k Ope n . Hig hlight the W2K folde r an d clic k Open . High lig ht the Addprt fol der and c lic k Open . Q Click Open . R Make su r e X:ENGW2KAddprt is dis play ed in t he w ind ow and c lick OK (X : is the d riv e lette r of your CD -RO[...]

  • Page 22

    20 Installing the Driver & Softwar e V Select Ye s and Nex t to pr i n t a te st pa ge . W When t his scr een ap pe ars, cl i ck Fi nish . X If t he Di gi tal S ign at u re No t Fo un d dia lo g bo x appea rs , c li ck Ye s . Y If th e test page printe d, cl ick OK . The Brother Na t ive Drive rs ha ve been i nstal led an d th e in stal latio n[...]

  • Page 23

    21 Make su re t ha t you foll ow ed th e instr u ction s i n 1 to F on p ages 12 - 14 . G W hen th is scr ee n appe ars , co nn ec t th e USB inte rf a ce c ab le t o you r PC, an d the n conne ct it to the MFC . Turn on th e M FC by plu gging in th e pow er cord. Turn t he power switch o n. It will take a few seco nds for th e in stallati on scr e[...]

  • Page 24

    22 Installing the Driver & Softwar e Broth er Native driver In stallatio n J Click Star t and select Printers and Faxes . Click on Add a printer an d the Add Prin ter Wizard will start. When t his scr een ap pe ars, cl i ck N ext . K Un-check t h e Automatically detect and install my Pl ug and P lay printer selection and th en cli c k Next . L [...]

  • Page 25

    23 Q Highl igh t the mod el you are installing fro m th e li s t of mac hi n es an d c lic k Next . R The model you are in stalling wi ll be li sted in the window. Select Y es or No if y ou wa nt this dr i ver to be your def aul t prin te r. S If th is scr een appea rs , se lec t Do n o t sh a re t his p ri n te r and Next . T Select Yes and Nex t [...]

  • Page 26

    24 Installing the Driver & Softwar e Make sur e that you hav e com ple ted th e instr u ction s fro m Ste p 1 “Set ting Up the Ma chin e” o n pa ge s 2 - 8. 1 Sw itch off and u nplug the M FC f rom the A C outl et an d di sco nne ct it fr om y ou r co mpu ter , if you al r ead y con ne cte d an int er fac e cabl e . 2 T u rn on your compute[...]

  • Page 27

    25 7 W hen t h e Pa pe rPo rt ® 8. 0 SE Setu p wind ow is displayed, click Next . 8 Aft er re ading and acc epti ng th e Sca nSof t ® Lice nse Agree men t, en ter y our u ser i nform at ion and cli ck Next . 9 Select Typical a nd click Next . 0 Click In st all and Pa pe r Po rt ® will start insta llin g on your com pute r. A When t he Scan So ft[...]

  • Page 28

    26 Installing the Driver & Softwar e D Wh en th e Br othe r Soft war e Lice nse Ag r ee men t w i ndo w app ea rs , cli ck Yes . E Select Loc al Int er fac e , and the n cl ick Next . F Select Standard , and the n cli ck Next . The app l ication files will be copied to your co mp u t er. For Pa ral lel In te rf ace Cab le Use rs (For W ind ows [...]

  • Page 29

    27 Make su re tha t yo u followed th e instr uction s in 1 to F on pages 2 4 - 26. G W hen th is scr ee n appe ars , co nn ec t th e para llel inter face cabl e to y our PC , an d the n conne ct it to the MFC . Turn on th e M FC by plu gging in th e pow er cord. Turn t he power switch o n. . H Click Next . I The README.WRI file will be displayed. P[...]

  • Page 30

    28 Installing the Driver & Softwar e Make su re t ha t yo u f ollow ed the in stru ct ions in 1 to F on pages 24 - 26 . G When t his sc r ee n ap pe ar s , c on nec t t he par alle l i nte rf ace c abl e to your PC , and th en c onnect i t to the M FC. T ur n on the M FC by pl u gg i ng in the powe r cord . T u r n t he p owe r sw itch on. . H [...]

  • Page 31

    29 M Click Ye s to ha ve th e C ont ro l Cent e r load ed eac h ti me Wi ndow s ® is starte d. Th e Co ntrol Center will appear as an icon in the task tray. If you click No the Sc a n k eys on the M FC will be disabled. A B asi c Uni versa l prin ter d river was instal led with the MFL-PRO Software Su ite wh ich is certifie d for u se wi th Window[...]

  • Page 32

    30 Installing the Driver & Softwar e Q Click on Ha ve Di sk . R Br owse the CD-RO M an d hi ghli ght your lan gu age fo lde r an d c l ick Ope n . Hig hli ght th e W2 K fol der a nd click Ope n . Highlig ht th e Addprt fo lde r an d cl ic k Ope n . S Click Open . T Make sure X:ENGW2KAddprt is displaye d in the win dow and click OK (X: is th[...]

  • Page 33

    31 Y W hen th is scr ee n ap pe ars , cl ic k Finish . Z If th e Dig it al S ign atur e N ot F ound dia log bo x appe ars , cl ick Yes . [ If the test page p rinte d, clic k OK . The Brother Native Drivers have be e n installed a nd the installati on is now com plet e. There wi ll be two Br oth er printer dr iv er s listed in the Printers sele ctio[...]

  • Page 34

    32 Installing the Driver & Softwar e Make su re t ha t yo u f ollow ed the in stru ct ions in 1 to F on pages 24 - 26 . G When t his sc r ee n ap pe ar s , c on nec t t he par alle l i nte rf ace c abl e to your PC , and th en c onnect i t to the M FC. T ur n on the M FC by pl u gg i ng in the powe r cord . T u r n t he p owe r sw itch on. . T [...]

  • Page 35

    33 Brother Native driver In stallatio n J Click St art and select P ri nters and Faxes . Click o n Add a printer and the Add Prin ter Wizard w ill start. W hen th is scr ee n ap pe ars , cl ic k Next . K Un -che ck th e Automatic ally detect and insta ll my Pl u g a n d P l a y p rin ter selection and the n cli c k Next . L Select BMFC (Brother MFL[...]

  • Page 36

    34 Installing the Driver & Softwar e Q Highlight the model you are installing from th e l i st of m achi nes and c li c k Nex t . R The model you are installin g will b e listed in th e w in dow . Se le ct Yes or No if you want th i s dr i ve r to be yo ur de f aul t p rint e r. S If th i s s cr ee n ap pear s, se le ct Do n ot sh are this prin[...]

  • Page 37

    35 Make su re t hat y ou f ollow ed th e instr ucti ons f rom Step 1 “ Sett ing Up the Mac hine ” on page s 2 - 8 . 1 Turn on y our c ompu ter . You m ust be l ogge d on as th e Admi nistra tor. 2 Co nn ect the p ara llel inte rf ace ca bl e to you r comp uter , and t hen c onne ct it to the MFC. 3 Ma ke su re you tu rn on the MFC by plug gin g[...]

  • Page 38

    36 Installing the Driver & Softwar e 8 Whe n the Pa pe rPo rt ® 8.0 SE Set up wi ndo w is displayed, click Next . 9 Afte r rea din g and ac ce pt ing the Sca nSof t ® Licen s e A gre eme nt, e nter y our u ser inf or m at ion an d cli c k N ext . 0 Select Typical and click Next . A Click Insta ll an d Pap e rP or t ® wi ll sta rt inst all i [...]

  • Page 39

    37 E W hen th e B rothe r So f twa re L ic en s e Agr eem en t wi ndo w app ea rs , cli c k Y es If you agre e to i t an d go to nex t scr een . F Select Loc al In te rfac e , and th en clic k Next . G W hen th e S et up Typ e win dow a pp ear s, select S tandard , and th en cli ck Next . H The README.WRI file will be displayed. Ple ase re ad th is[...]

  • Page 40

    38 Installing the Driver & Softwar e Make sur e that you hav e com ple ted th e instr u ction s fro m Ste p 1 “Set ting Up the Ma chin e” o n pa ge s 2 - 8. 1 Make s ur e tha t the NC- 91 00 h (N et wo rk Print/Fax Server) is installed into the MFC. (Se e Opt io nal ac ces sor ies in Cha pt er 23 o f th e U ser ’s Gui de.) 2 Conn ect th e[...]

  • Page 41

    39 8 W hen t h e Pa pe rPo rt ® 8. 0 SE Setu p wind ow is displayed, click Next . 9 Aft er re ading and acc epti ng th e Sca nSof t ® Lice nse Agree men t, en ter y our u ser i nform at ion and cli ck Next . 0 Select Ty pical and cl ick Ne x t . A Click In st all and Pa pe r Po rt ® will start insta llin g on your com pute r. B When t he Scan So[...]

  • Page 42

    40 Installing the Driver & Softwar e E Wh en th e Br othe r Soft war e Lice nse Ag r ee men t w i ndo w app ea rs , cli ck Yes . F Select Ne tw ork In terf ac e , and th e n click Next . G Select Standard , and the n cli ck Next . The app l ication files will be copied to your co mp u t er. H Select Sea rch the net w ork for devi ce s and choos[...]

  • Page 43

    41 L Click Next . M Windows ® 95 / N T User s ➝ Go t o P Windows ® 98 / Me/20 00 /X P User s: Select yes and then click Next . N Click Next o r ent e r th e na me y o u wa n t d ispl ay ed on t he LCD f or you r PC and t hen click Next . Th e de faul t n ame is t he na m e of your PC . Ple ase wait for the window to open. O The README.WRI f ile[...]

  • Page 44

    42 Installing the Drive r & Software Make sur e that you hav e com ple ted th e instr u ction s fro m Ste p 1 “Set ting Up the Ma chin e” o n pa ge s 2 - 8. 1 Sw itch off and u nplug the M FC f rom the A C outl et a nd d is con nect it f ro m y our Ma c intos h if you al r ead y con ne cte d an int er fac e cabl e . 2 T urn on yo ur Ma cint[...]

  • Page 45

    43 A Click t he Brother La s er i c on y o u inst al led . On the righ t side of th e Chooser , select t he prin ter t o which you want to print. Cl ose t he Ch oos er . The Brother PC-FAX Send, P r i nter and Scanner dri vers have been ins talled. B To ins tal l Pr es t o ! P age M a n ag er ® , click Inst all nex t to th e Pr est o! Pa ge Man ag[...]

  • Page 46

    44 Installing the Drive r & Software Make sur e that you hav e com ple ted th e instr u ction s fro m Ste p 1 “Set ting Up the Ma chin e” o n pa ge s 2 - 8. 1 Sw itch off and u nplug the M FC f rom the A C outl et a nd d is con nect it f ro m y our Ma c intos h if you al r ead y con ne cte d an int er fac e cabl e . 2 T urn on yo ur Ma cint[...]

  • Page 47

    45 A Open the Printe r Cen ter ic on. B Click Add P rinter. .. . C Select US B . D Select MF C- 84 20 /882 0D , and th en cl ic k Add . E Se le ct Q uit Pr inter C en ter fr om the Pri n te r Center menu. Th e Bro t her Printe r driver, Scanner driver, Brother P C-FAX Send and Remote Setup Pr ogra m ha v e been installed and the i ns tallation is n[...]

  • Page 48

    46 Installing the Drive r & Software Make sur e that you hav e com ple ted th e instr u ction s fro m Ste p 1 “Set ting Up the Ma chin e” o n pa ge s 2 - 8. 1 Make s ur e tha t the NC- 91 00 h (N et wo rk Print/Fax Server) is installed into the MFC. (Se e Opt io nal ac ces sor ies in Cha pt er 23 o f th e U ser ’s Gui de.) 2 Sw itch off a[...]

  • Page 49

    47 A Open the Chooser from the Ap ple menu . B Click t he Brother Laser (AT) i con , an d then select BRN_ x xxxxx_P1 . 1 Cl ose t he Ch oos er . 1 xxxxxx are the last si x digits o f the Eth er ne t ad dr ess . The setup is now c omplete. Net wor k U ser' s G ui de Cha pter 7 o n th e CD-ROM. Instal ling the Dri ver & Softwar e Setti ng U[...]

  • Page 50

    48 Installing the Drive r & Software Make sur e that you hav e com ple ted th e instr u ction s fro m Ste p 1 “Set ting Up the Ma chin e” o n pa ge s 2 - 8. 1 Make s ur e tha t the NC- 91 00 h (N et wo rk Print/Fax Server) is installed into the MFC. (Se e Opt io nal ac ces sor ies in Cha pt er 23 o f th e U ser ’s Gui de.) 2 Sw itch off a[...]

  • Page 51

    49 A Open the Utilit ies fol d er . B Open the Prin t Cent er icon. C Click t he Ad d P r int er . .. bu tt o n. D Select AppleTa lk . E Se le ct BRN_xxxxxx_ P1 1 , an d th en cl ick the Add b utton . 1 xxxxxx a re the last six d igits of the Eth ern et addr e s s. F Se le ct Q uit Pr inter C en ter fr om the Pri n te r Center menu. The setup i s n[...]

  • Page 52

    50 ■ For A dministr ators Thi s section is f or using the printer on a netwo rk. An admi nistrator sh ould set up th e printer using the following step s. Netwo rk Use r's Guid e Ch apter M ap (NC- 9100h ) Wi ndows ® 95 /98 /ME Peer-to-Pe er TCP/IP Chapter 3 Pe er -to-Peer Printing NetBIOS Chapter 4 Ne t BIOS Pee r-to-Peer Pr inting Brother[...]

  • Page 53

    51 The B RA dmin P rofessional software utility is design ed to manage you r Brother n etwork connected devices such as netwo rk-ready printe rs and/or netw ork-r eady Multifun ction de vices in a Local Area Netw ork (LAN) e nvironment. BRAd min Professi on al can also be used to man age devices from other ma nufactu rer s whose products support S [...]

  • Page 54

    52 1 St art B RAdmi n Pr ofe ssion al, and s elec t T C P/IP . 2 Select Se arch A cti ve De vices from the Devi ces me nu. BRAdmin will search for new devices auto mat ical l y. 3 Double-cli ck the n ew device. 4 Ente r th e I P Address , Subnet Mask an d Gat eway , a nd then click the OK button . 5 The address inf ormation will b e saved to the pr[...]

  • Page 55

    53 The M FC has the following optional accesso ries. You can expand the capab i lities of the MF C by addi ng these ite ms. Optio ns Lower Tray Unit DIMM Me mory Netw ork Pri n t/Fax S erve r LT -500 0 (N C-91 00h ) Sec ond low er paper tray ex pands to tal input capac it y by an other 25 0 sh eet s to a total i np ut c apac ity of 50 0 sh eets. Fo[...]

  • Page 56

    Tr adema rks The Br other logo is a regi stered tra demark of Brot her I ndustr ies, Lt d. Broth er is a r e giste re d trademark of Brother Ind ustries, Ltd. Multi- Function Li nk is a reg istered tr ademark of Brother Internat iona l Corp oration. © Co pyright 200 3 Brot her Indus tries , Lt d. All right s res erved. Windows , Microsoft and Wind[...]

  • Page 57

    UK[...]