Brother MFC-8880DN manual

SOFTWARE USER’S GUIDE DCP-8085DN MFC-8480DN MFC-8880DN MFC-8890DW Not all models are available in all countries. Version 0 UK[...]

i Trademarks The Brother logo is a registered tra demark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. Windows Vista is either a registere d trademark or a trademark of Micro soft Corporation in the United States and other[...]

ii Section I Windows ® 1P r i n t i n g 2 Using the Brother printer driver................... .... ...... ................ ................ ................. ................ .................... 2 Printing a document .............. ................ ................ ................ ................ ................. ............. ............ ...[...]

iii 2 Scanning 33 Scanning a document using the TWAIN driver ........ ....... ............. ................ ................ ................ ......... ...33 Scanning a document into the PC .. ................ ................ .................... ................ ................ .......... ..... 33 Pre-Scanning to crop a portion yo u want to sca[...]

iv 4 Network Scanning (For mode ls with built-in network) 84 Before using Network Sc anning ........................ ................ ................ ................ ................ .......... ............ 84 Network licence ................. ............. ................ ................ ................ ................. ................ . ..[...]

v Section II Apple ® Macintosh ® 8 Printing and Faxing 127 Printer operation key...... ................. ................ ................ ............. ................ ................ ...... ................. ... 127 Job Cancel ............ ................ ................ ................. ................ ................ ................ .[...]

vi Using the Scan key (For USB cable users) .... ................ ................ ................ ................ ................... .... 171 Scan to USB ......... ................ ................ ................. ................ ................ ................ .......... ................ 172 Scan to E-mail ...................... .........[...]

vii 12 Remote Setup 215 Remote Setup (MFC models only) ............. ................. ................ ................ ............. ................ ...... .......215 A Index 217[...]

Section I Windows ® I Printing 2 Scanning 33 ControlCenter3 59 Network Scanning (For mode ls with built-in network) 84 Remote Setup (MFC models only) 101 Brother PC-FAX Softwar e (MFC models only) 103 Firewall settings (For Network users) 121[...]

2 1 1 Note • The screens in this section are from Windows ® XP. Screens on your PC may vary depending on your operating system. • If your PC is protected by a firewall, and is unable to print, you may need to co nfigure the firewall settings to allow communication through port numb er 137. (See Firewall settings (For Network users) on page 121[...]

Printing 3 1 Printing a document 1 When the machine receives data from your computer , it begins printing by picking up paper from the pape r tray. The paper tray can feed many types of pap er and envelopes. (See the User’s Guide for information about the Paper Tray and Recommended paper.) a From your application, choose th e Print command. If an[...]

Printing 4 1 Duplex printing 1 The supplied printer driver supports duplex printing. Guidelines for printing on both sides of the paper 1  If the paper is thin, it may wrinkle.  If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed Slot.  If the paper is not feeding properly, it ma[...]

Printing 5 1 Printer operation keys 1 Job Cancel 1 To cancel the current print job, press Job Cancel . You can clear the data that is left in the printer memory by pressing Job Cancel . To cancel multiple prin t jobs, hold down this key until the LCD shows Job Cancel (All) . Secure Key 1 Secured data is password protected. Only those peop le who kn[...]

Printing 6 1 Printer Emulation Support 1 Your machine will receive print commands in a printer job language or emulation. Dif ferent operating systems and applications will send the print commands in diffe rent languages. Your machine ca n receive print commands in a variety of emulations a nd has an automatic emulation selection feature . When the[...]

Printing 7 1 Printing the Internal Font List 1 You can print a list of the machine’s internal (or resi dent) fonts to see how each font looks before you choose it. a For MFC models, press Menu , 4 , 2 , 1 . For DCP models, press Menu , 3 , 2 , 1 . b Press a or b to choose 1.HP LaserJet or 2.BR-Script 3 . Press OK . c Press Start . The machine pri[...]

Printing 8 1 Duplex 1 You can choose whether you want to automa tically prin t on both sides of the paper. The setting in the prin ter driver will take priority over the setting made on the control panel. a For MFC models, press Menu , 4 , 3 . For DCP models, press Menu , 3 , 3 . b Press a or b to choose Off , On(Long Edge) or On(Short Edge) . Pres[...]

Printing 9 1 Status Monitor 1 The Status Monitor utility is a config urable software tool for monit oring t he status of one or more devices, allowing you to get immediate notification of erro r messages such as paper empty or paper ja m. You can check the device status at anytime by dou ble-clicking the icon in t he tasktray or by choosing Status [...]

Printing 10 1 Printer driver settings 1 Note (Macintosh ® ) See Printing and Faxing on page 127. You can change the following printer settings when you print from your computer.  Paper Size  Orientation  Copies  Media Type  Resolution  Print Settings  Multiple Page  Duplex / Booklet  Paper Source  Scaling 1  Revers[...]

Printing 11 1 Features in the Windows ® printer driver 1 For more information, see the Help text in the printer driver. Note • The screens in this section are from Windows ® XP. The screens on your PC will vary depend ing on your operating system. • You can access the Printing Preferences dialog box by clicking Printing Preferences... in the [...]

Printing 12 1 Paper Size 1 From the drop-down menu choose the Paper Size you are using. Orientation 1 Orientation selects the position of how you r document will be printed ( Portrait or Landscape ). Copies 1 The copies selection sets the number of copies that will be p rinted.  Collate With the Collate check box selected, one complete copy of y[...]

Printing 13 1 Resolution 1 You can change the resolution as follows:  300 dpi  600 dpi  HQ 1200  1200 dpi Note If you use the high quality 1200 dpi set ting ( 1200 x 1200 dpi) the print speed will be slower. Print Settings 1 You can manually change the print setting.  General This is a printing mode for general printing of documents.[...]

Printing 14 1 Duplex / Booklet 1 a Put paper in the paper tray or MP tray. b (Windows printer driver ) 1 Open the Propert ies dialog box in the printer driver. 2 From the General tab, click the Printing Preferences icon. 3 From the Duplex/Booklet dropdo wn list in the Basic tab, choose Duplex . 4 Click Duplex Settings... . 5 Make sure that Use Dupl[...]

Printing 15 1  Duplex When you want to do duplex printing, use this functio n. If you choose Dup lex and click Duplex Settings... button, you can set the following settings. • Duplex Mode • Use Duplex Unit In this mode, the printer prints on b oth sides of the paper automatically. • Manual Duplex In this mode, the printer prints all the ev[...]

Printing 16 1  Booklet When you want to do print a booklet, use this function. To make a booklet, fold the printed pages down in the middle. If you choose Boo klet and click Duplex Settings... button, you can set the following settings. • Duplex Mode • Use Duplex Unit In this mode, the printer prints on b oth sides of the paper automatically[...]

Printing 17 1 Advanced tab 1 Change the tab settings by clicking one of t he appropriate icons:  Scaling (1)  Reverse Print (2)  Use Watermark (3)  Header-Footer Print (4)  Toner Save Mode (5)  Secure Print (6)  Administrator (7)  User Authentication (8)  Other Print Options (9)  Default (10) a Choose the Scaling setti[...]

Printing 18 1 c You can print a logo or text onto your document as a Watermark (3). You can choose one of the preset Watermarks, or you can use a bitmap or text file t hat you have created. d You can print the date and time on your document fr om your computer's system clock. You can choose to restrict printing by PC login user name or ID numb[...]

Printing 19 1 Use Watermark 1 You can put a lo go or text into your document as a wa termark. You can choose one of the preset Watermarks, or you can use a bitmap file that you have create d. Check Use Watermark and then click the Settings... button. Watermark Settings 1[...]

Printing 20 1 Transparent 1 Check Transparent to print the watermarked image in the backg round of your document. If this featu re is not checked then the watermark will be printed on top of your document. In Outline Text 1 Check In Outline Text if you only want to print an outline o f the watermark. It is available when you ch oose a text watermar[...]

Printing 21 1 Header-Footer Print 1 When this feature is enabled, it will print the d ate an d time on your document from your computer’s syste m clock and the PC login user name or the text you entered. By clicking Settings... , you can cust omize the information.  ID Print If you select Login User Name , your PC login user name will be print[...]

Printing 22 1 Administrator 1 Administrators have the authority to limit access to functions such as scaling and watermark.  Password Enter the password into this box.  Set Password Click here to change the password.  Copies Lock Set the copy pages selection to one to prevent mult iple copy printing.  Multiple Page & Scaling Lock Lo[...]

Printing 23 1 Other Print Options 1 You can set the following in Printer Function:  Macro  Density Adjustment  Improve Print Output Macro 1 You can save a page of a document as a macro to printer memo ry. You can also execute the saved macro (you can use the saved macro as an o verlay on any doc ument). This will save time and in crease pr[...]

Printing 24 1 Accessories tab 1 Note From the Start menu, select Control Panel and then Printers an d Faxes 1 . Right-click the Brother MFC-XXXX Printer ( Brother DCP-XXXX Printer ) icon and select Properties to access the Accessories tab. 1 Printers for Windows ® 2000 users. When you install optional accessories, yo u can add and choose their set[...]

Printing 25 1  Auto Detect (4) The Auto Detect function finds the currently installed optional devices and shows the available settings in the printer driver. When you click Auto Detect , op tions that are installed on the print er will be listed in Available Options (1). You can manually ad d or remove th e options by choosing an optional devic[...]

Printing 26 1 Support 1 Click Support... in the Print Preferences dialog box.  Brother Solutions Center (1) The Brother Solutions Center (http://solut ions.brother.com ) is a web site offering information about your Brother product including FAQs (Frequently Asked Ques tions), User’s Guides, driver updates and tips for using your printer.  [...]

Printing 27 1  Print Settings (3) This will print pages showing the configu ration of the printer’s internal settin gs.  Print Fonts (4) This will print pages showing all the int ernal fonts of the printer.  Check Setting... (5) You can check the current drive r settings.  About... (6) This will show the list of the printer drive r fi[...]

Printing 28 1 Features in the BR-Script (PostScript ® 3™ language emulation) printer driver 1 For more information, see the Help text in the printer driver. Note The screens in this section are from Windows ® XP. The screens on your PC may va ry depending on your operating system. Printing Preferences 1 Note You can access the Printing Prefe re[...]

Printing 29 1 • Page Order Specifies the order in which the pag es of your document will be printed. Front to Back prints the document so that page 1 is on top of the sta ck. Back to Front prints the document so that page 1 is on the bottom of the stack. • Pages Per Sheet Choose how many pages will a ppear on each side of the paper.  Paper/Q[...]

Printing 30 1 Advanced op tions 1 You can access the Advanced options by clicking th e Advanced... button on the La yout tab or Paper/Quality tab. a Choose the Paper Size a nd Copy Count (1).  Paper Size From the drop-down box choose the Paper Size you are using.  Copy Count The copy selection sets the number of copies that will be printed. b[...]

Printing 31 1 c You can change settings by c hoosing the setting in the Printer Features list (3):  Print Quality Specifies the print resolution.  Media Type You can use the following types of me dia in your machine. For the best print qu ality, select the type of media that you wish to use.  Secure Print Secure Print allows you to secu re[...]

Printing 32 1  Halftone Screen Lock Stops other applications from modifyin g the Halftone sett ings. The default setting is on.  High Quality Image Printing You can increase the quality of image p rinting. If you set High Quality Image Printing to On , the printing speed will be slower.  Improve Print Output This feature allows you to impr[...]

33 2 2 The scanning operations and drivers will be different de pending on your operating sy stem. The ma chine uses a TWAIN compliant driver for scanning documen ts from your applications.  (Windows ® XP/ Windows Vista ® ) Two scanner drivers are installed. A TWAI N compliant scanner driver (See Scanning a document using the TWAIN driver on p[...]

Scanning 34 2 e Choose the scanner you are using from the Available Scanners list. Note Choose TWAIN:TW-Brother MFC-XXXX ( TWAIN:TW-Brother DCP-XXXX ), TWAIN:TW-Brother MFC-XXXX LPT ( TWAIN:TW-Brother DCP-XXXX LPT ) or TWAIN:TW-Brother MFC-XXXX LAN ( TWAIN:TW-Brother DCP-XXXX LAN ). f Check the Display scanner dialog box on the Scan or Get Photo pa[...]

Scanning 35 2 i Click Start . When scanning is finished, click Cancel to retu rn to the PaperPort™ 11SE window. Note • After you select a document size, you can adjust the scanning area further by clicking the left mo use button and dragging it. This is required when you wan t to crop an image when scanning. (See Pre-Scanning to crop a portion [...]

Scanning 36 2 d Press and hold down the left mouse button and drag it over the portion you want to scan . 1 Scanning area Note You can enlarge the image using the icon, and then use the icon to restore the image to its original size. e Load your document again. Note Skip this step if you loaded the docu ment on the scanner glass in step a . f Click[...]

Scanning 37 2 Resolution 2 You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more memory and transfer time, but produce a finer scan ned image. The following table shows the resolutions you can choo se and t he avail able colo urs. Scan Type 2  Black & White Use for text or line art.  Grey (E[...]

Scanning 38 2 Note The Reduce noise setting is o nly available when 24bit Colour is chosen and the Resolution is set to 3 00 × 300 dpi, 400 × 400 dpi or 600 × 600 dpi. Brightness 2 Adjust the setting (-50 to 50) to get the be st image. The default value is 0, representing an average. You can set the Brightness level by dragg ing the slide bar to[...]

Scanning 39 2  Postcard 1 100 x 148 mm  Postcard 2 (Double) 148 x 200 mm  Custom If you choose Cus tom as the size, the Custom Document Size dialog box appears. Enter the Name , Width and Height for the document. You can choose ‘mm’ or ‘inch’ as the unit for Width and Heig ht. Note • You can see the actual paper size you chose on[...]

Scanning 40 2 Scanning a document using the WIA driver (Windows ® XP/Windows Vista ® ) 2 WIA compliant 2 For Windows ® XP/Windows Vista ® you can choose Windows ® Image Acquisition (WIA) for scanning images from the machine. You can scan images directly into th e PaperPort™ 11SE viewer that Brother included with your machine or you can scan [...]

Scanning 41 2 h Adjust the following settings, if needed, in the Scann er Setup dialog box: 1 Paper source 2 Picture type 3 Adjust the quality of the sca nned picture 4 Page size i Choose Document Feeder from th e Paper source drop-down list (1). j Choose the picture type (2). k Choose the Page size from the drop-down list (4). l If you need advanc[...]

Scanning 42 2 Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Scann er Utility. (See Scanner Utility on pa ge 43.) m Click the Scan button in the Scan d ialog box. The machine starts scanning the document. Pre-Scanning to crop a po rtion you want to scan using the scanner glass 2 The Previe[...]

Scanning 43 2 e Press and hold down the left mouse button and drag it over the portion you want to scan . f If you need advanced settings, click Adjust the quality of the scann ed picture (3). You can choose Brightness , Contrast , Resolu tion and Picture Type from Advanced Prope rties . Click OK after you choose a setting. g Click the Scan button [...]

Scanning 44 2  Running the utility You can run the utility by choosin g the Scanner Utility located in the Start / All Program s / Brother / MFC-XXXX (or DCP-XXXX ) (where XXXX is your model name)/ Scanner Settings / Scanner Utility . Note If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure [...]

Scanning 45 2 Scanning a document using the WIA driver (Windows Photo Gallery and Windows Fax and Scan) 2 Scanning a document in to the PC 2 There are two ways in which you can scan a whole p age. You can either use the ADF (automatic document feeder) or the scanner glass. If you want to scan and the n crop a portion of a pa ge after pre-scanning t[...]

Scanning 46 2 f Adjust the following settings, if needed, in the Scann er dialog box. 1P r o f i l e 2S o u r c e 3P a g e s i z e 4 Color format 5 File type 6 Resolution 7 Brightness 8C o n t r a s t Note The scanner resolution can be set as high as 1200 dpi. For resolutions greater than 1200 dpi, use the Scann er Utility. g Click the Scan button [...]

Scanning 47 2 c Choose Flatbed in the Source drop-down list. Adju st the following settings, if needed, in the Scanner dialog box. 1P r o f i l e 2S o u r c e 3 Color format 4 File type 5 Resolution 6 Brightness 7C o n t r a s t 8 Scanning Area d Click Preview . The whole image is scanned into the PC and a ppears in the scanning area (8). e Press a[...]

Scanning 48 2 Using the Scan key (For US B or Parallel cable users) 2 Note • Parallel interface is not supported for Windows Vista ® . • If you use the Scan key when connecte d to a network, see Ne twork Scanning (For models with built-in network) on page 84. You can use ( Scan ) on the control panel to scan documents into your word p rocessin[...]

Scanning 49 2 Scan to USB 2 You can scan black and white and colour documents directly to a USB Flash me mory drive. Black and white documents will be stored in the TIFF (*.TIF), PDF (*.PDF) or Secure PDF (*.PDF) file formats. Colour documents may be stored in JPEG (*.JPG), PDF (*.PDF), Secure PDF (*.P DF) or XPS (*.XPS) file formats. The default F[...]

Scanning 50 2 h Press a or b to choose the file type you wa nt. Press OK . Note • If you choose colour in the resolu tion setting, you cannot choose TI FF . • If you choose monochrome in the re solution setting, you cannot choose J PEG . • If you choose Secure P DF , the machine will ask you to enter the password befo re it starts scanning. i[...]

Scanning 51 2 Changing the default re solution and file type 2 a For MFC models, press Menu , 5 , 2 , 1 . For DCP models, press Menu , 4 , 2 , 1 . b Press a or b to choose Color 100 dpi , Color 200 dpi , Color 300 dpi or Color 600 dpi , Gray 100 dpi , Gray 200 dpi , Gray 300 dpi , B&W 200 dpi or B&W 200x100 dpi . Press OK . c Do one of the [...]

Scanning 52 2 Scan to E-mail 2 You can scan either a black and white or colour document into your E-mail app lication as a file attachment. You can change the scan configuration. (See E-mail on page 66.) a Load your document. b Press ( Scan ). c Press a or b to choose Scan to PC . Press OK . d Press a or b to choose E-mail . Press OK . If your mach[...]

Scanning 53 2 e Press a or b to choose 1sided , 2sided (L)edge or 2sided (S)edge . Press OK . f Press Start . The machine starts the scanning process. Note • If you want the scanned data in colour , choose colour in sca n type on the Device Button tab o f the ControlCenter3 configur ation. If you want the scanned dat a in black and white, choose [...]

Scanning 54 2 Scan to File 2 You can scan a black and white or a colo ur document into your PC and save it as a file in a folder of your choice. The file type and specific folder are based o n th e settings you have chosen in the Scan to File screen of ControlCenter3. (See File on page 67.) a Load your document. b Press ( Scan ). c Press a or b to [...]

Scanning 55 2 Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™ 2 Note ScanSoft™ PaperPort™ 11SE supports Windows ® 2000 (SP4 or greater), XP (SP2 or grea ter), XP Professional x64 Edition and Windows Vista ® only. ScanSoft™ PaperPort™ 11SE for Brothe r is a docum ent management application. You can use PaperPort™ 11SE to view s[...]

Scanning 56 2 Viewing items 2 ScanSoft™ PaperPort™ 11SE gives seve ral ways to view items: Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™ 11SE items (MAX files) and no n-PaperPort™ 11SE items (files created using other[...]

Scanning 57 2 Organizing your items in folders 2 PaperPort™ 11SE has an easy-to-use filing syst em for or ganizing your items. The fi ling syste m consists of folders and items that you choose to view in Desktop Vi ew . An item can be a PaperPort™ 11SE item or a non-PaperPort™ 11SE item:  Folders are arranged in a ‘tre e’ structure in [...]

Scanning 58 2 Importing items from other applications 2 As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them to PaperPort™ 11SE (MAX) files in several different ways:  Print to the Desktop View from anothe r application, such as Microsoft ® Excel.  Import files saved in other file form[...]

59 3 3 Note • The features available to you in ControlCenter 3 may vary depending on the model numb er of your machine. • Duplex Scan is not supported by the MFC-8480DN. • Duplex Scan is not available for legal size pape r. Using ControlCenter3 3 ControlCenter3 is a software utility that lets you quickly and easily access yo ur often used app[...]

ControlCenter3 60 3 Modern 3 Classic 3 Note • To be able to choose another connected model f rom the Model drop-down list, you must have the MFL-Pro Suite Software installed on your PC for that mode l. • For the Modern user interfa ce, you need to install Ad obe ® Flash ® Player 8 or greater. If yo u do not have Flash Player 8 or greater, you[...]

ControlCenter3 61 3 Switching the user interface 3 You can choose the Modern or Classic user interface for ControlCenter3. a To switch the user interface, click Config uration button and select SETUP then SKIN SELECT . b From the SKIN SELECT dialog, you can choose your preferred user in terface. Turning the Auto Load feature off 3 Once you start Co[...]

ControlCenter3 62 3 SCAN 3 There are four scan options: Scan to Image , Sc an to OCR , Scan to E-ma il and Scan to File .  Image (Default: Microsoft ® Paint) Lets you scan a page directly into any graphic vie wer /editor application. You c an choose the destination application, such as Microsoft ® Paint, Corel ® Paint Shop Pro ® , Adobe ® P[...]

ControlCenter3 63 3 File type 3 You can choose from the follo wing list of file types when saving to a folder.  Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF (*.tif)  TIFF Multi-Page (*.tif)  Portable Network Graphics (*.png)  PDF (*.pdf)  Secure PDF (*.p df)  XML Paper Specification (*.xps) Note • The XML Paper Specification[...]

ControlCenter3 64 3 To change the destination application, cho ose the correct application fro m the Target Application drop- down list. You can add an applicatio n to the list by clicking the Add b utton. Enter the Application Name (u p to 30 characters) and the Application Lo cation . You can also find the application location by cl icking the ic[...]

ControlCenter3 65 3 OCR (Word Processing program) 3 Scan to OCR scans a document and converts it into text. This text can be edi ted using your favorite word processing software. To configure Scan to OCR , right-click the OCR button, click ControlCenter Configuration and click the Software Button tab. To change the word processing application, choo[...]

ControlCenter3 66 3 E-mail 3 Scan to E-mail lets you scan a document to your default E- mail application, so you can send the scann ed job as an attachment. To change the default E-mail applic ation or attachment file type, right-click the E-mail button, click ControlCenter Configuration and click the Software Button tab. To change the E-mail appli[...]

ControlCenter3 67 3 File 3 The Scan to File button lets you scan an image to a folder on y our h ard disk in one of the file types shown in the file attachment list. To configure the file type, folder and file name, right-click the File button, click ControlCenter Configuration and click the Software Button tab. You can change the File Na me. Enter[...]

ControlCenter3 68 3 CUSTOM SCAN 3 The Custom Scan option lets yo u create your own scan optio ns. For Modern interface users, place th e mouse pointer over the d and click Custom . To customize a button, right-click the appropriate button and click ControlCenter Configuration . There are four options: Scan to Image , Scan to OCR , Scan to E-mail an[...]

ControlCenter3 69 3 Modern 3 Classic 3 File type 3 You can choose from the follo wing list of file types when saving to a folder.  Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF (*.tif)  TIFF Multi-Page (*.tif)  Portable Network Graphics (*.png)  PDF (*.pdf)  Secure PDF (*.p df)  XML Paper Specification (*.xps) Note • The XML [...]

ControlCenter3 70 3 Customizing a user -defined button 3 To customize a button, right-click the button, then click the ControlCenter Configuration button to see the configuration window. Scan to Image 3  General tab To create the button name, enter a name in the Please enter a name for the C ustom Button text field (up to 30 characters). Choose [...]

ControlCenter3 71 3 If you choose Secure PDF from the File Type list, click the icon to open the Set PDF Password dialog box. Enter your password in the Password and Re-type Pas sword box and then click OK . Afte r the password is saved it will automatically be saved with your document the next time you scan to a Secure PDF. If you want to change i[...]

ControlCenter3 72 3 Scan to OCR 3  General tab To create the button name, enter a name in the Please enter a name for the C ustom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.  Settings tab Choose the Ta rget Application , File Type , OCR Software , OCR Language , Resolution , Scan T ype , Docume[...]

ControlCenter3 73 3 Scan to E-mail 3  General tab To create the button name, enter a name in the Please enter a name for the C ustom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.  Settings tab Choose the E-ma il Application , File Type , Resolution , Scan Type , Document Size , Duplex(two-sided) [...]

ControlCenter3 74 3 Scan to File 3  General tab To create the button name, enter a name in the Please enter a name for the C ustom Button text field (up to 30 characters). Choose the type of scan from the Scan Action field.  Settings tab Choose the file format from the File Type drop-do wn list. Save the file to the default fo lder which is s[...]

ControlCenter3 75 3 COPY 3 Lets you use the PC and any printe r driver for enhanced copy operations. You can scan a page on the machine and print copies using any of the features of t he machine’s printer driver, or you can direct the copy output to any standard printer driver instal led on the PC including network printers. You can configure you[...]

ControlCenter3 76 3 Note You must configure each of the copy buttons before they ca n be used.[...]

ControlCenter3 77 3 PC-FAX (MFC models only) 3 The PC-FAX option lets you send and receive faxes. Y ou ca n also configure the address book and change some general machine settings. These buttons are for sending or receiving faxes usin g the Brother PC-FAX application.  Send Lets you scan a page or document a nd automatically send the image as a[...]

ControlCenter3 78 3 Send 3 The Send button lets you scan a document and automa tically send the image as a fax from the PC using the Brother PC-FAX software. (See PC-FAX sending on page 103.) To change the Send sett ings, right-click the Send button an d click ControlCenter Configuration . You can change the Resolution , Scan Type , Document Size ,[...]

ControlCenter3 79 3 When the PC-FAX receiving software is running, you can open the viewer application with t he View Received button. (PaperPort™ 1 1SE) Note You can also activate the PC-FAX re ceiving software from the start menu. (Se e Running the PC-FAX Receiving softwa re on your PC on page 117.) Address Book 3 The Address Book button lets y[...]

ControlCenter3 80 3 DEVICE SETTING 3 You can configure or check the machine settings.  Remote Setup (MFC models only) Lets you open the Remote Setup Pro gram. (See Remote Setup on page 101.)  Quick-Dial (MFC models only) Lets you open the Set Quick-Dial window of Remo te Setup. (See Remote Setup on pag e 101.)  Status Monitor Allows you to[...]

ControlCenter3 81 3 Remote Setup (MFC models only) 3 The Remote Setup button lets you open the Remote Setup Program window to configure most machine and network setting menus. Note For details, see Remote Setup on page 101.[...]

ControlCenter3 82 3 Quick-Dial (MFC models only) 3 The Quic k-Dial button lets you open the Address Book window in the Remote Setup Program. You can then easily register or change the Quic k-Dial numb ers from your PC. Status Monitor 3 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get immediate n[...]

ControlCenter3 83 3 User’s Guide 3 The User's Guide button lets you view the Software User’s Gu ide and the Network User’s Guide in HTML format.[...]

84 4 4 To use the machine as a network scanner, the machine must be co nfigured with a TCP/IP address. You can set or change the address sett ings from the control panel (See Control Panel Setup in the Network User’s Guide ) or by using the BRAdmin Professional sof tware. If you installed the machine following the instructions for a network user [...]

Network Scanning (For models with built-in netwo rk) 85 4 Configuring Network Scanning 4 If you are using a different machine than the on e that was originally registered to your PC during the installation of MFL-Pro Suite software (see the Quick Setup Guid e ), follow the steps below. a (Windows ® 2000) Click the Start button, Settings , Control [...]

Network Scanning (For models with built-in netwo rk) 86 4 Note (Windows Vista ® ) When the User Acc ount Control screen appears, do the following. • For users who have administrator rights: Click Continue . • For users who do not have administrator right s: Enter the administrator password and click OK . c Click the Network Setting tab and cho[...]

Network Scanning (For models with built-in netwo rk) 87 4 Specify your machine by name 4 1 Enter the machine node name in Node Nam e , or click Browse and choose the device you want to use. 2 Click OK . d Click the Scan To Button tab and enter your PC name in the Display Name field. The ma chine’s LCD displays the name you enter. The default sett[...]

Network Scanning (For models with built-in netwo rk) 88 4 Using the Scan key 4 Note • If you want to scan a document using the duplex scanning feature, you need to p ut the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout. • Choose your document layout fro m following table: Document Layout [...]

Network Scanning (For models with built-in netwo rk) 89 4 d Press a or b to choose E-mail . Press OK . If your machine does not support Duplex Scan, g o to step f . If your machine supports D uplex Scan, go to step e . e Press a or b to choose 1sided , 2sided (L)edge or 2sided (S)edge . Press OK . f Press a or b to choose the destination PC you wan[...]

Network Scanning (For models with built-in netwo rk) 90 4 f Press a or b to choose Color 100 dpi , Color 200 dpi , Color 300 dpi , Color 600 dpi , Gray 100 dpi , Gray 200 dpi , Gray 300 dpi , B&W 200 dpi or B&W 200x100 dpi . Press OK . If you choose Color 100 dpi , Color 200 dpi , Color 300 dpi , Color 60 0 dpi , Gray 100 dpi , Gray 200 dpi[...]

Network Scanning (For models with built-in netwo rk) 91 4 Scan to Image 4 When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated on your network. ControlCenter3 will activate the def ault graphics ap plication on the designated PC. You can change the Scan conf iguration. (See Image (example: Microsof[...]

Network Scanning (For models with built-in netwo rk) 92 4 Scan to OCR 4 When you choose Scan to OCR, your document will be scanned and sent directly to the PC you de signated on your network. ControlCenter3 will activate Scan Soft™ PaperPort™ 11SE OCR and convert your document into text for viewing and editing from a wo rd processing applicatio[...]

Network Scanning (For models with built-in netwo rk) 93 4 Scan to File 4 When you choose Scan to File, you can scan a black and white or colour document and send it directly to a PC you designate on your network. The file will be saved in the folder and file format that you ha ve configured in ControlCenter3. You can chang e the Scan configuration.[...]

Network Scanning (For models with built-in netwo rk) 94 4 Scan to FTP 4 When you choose Scan to FTP, you can scan a black and white or colour document directly to an FTP server on your local network or on the internet. The details required to use Scan to FTP can be ente red by using Web Based Management to pre-configure and store the details in an [...]

Network Scanning (For models with built-in netwo rk) 95 4 Configuring the FTP Default Settings 4 You can set Passive Mode to OFF or ON depending on your FTP server an d network firewall configuration. By default this setting is OFF. You can also change the port number used to access the FTP server. The default for this setting is port 21. I n most [...]

Network Scanning (For models with built-in netwo rk) 96 4 Scan to FTP using FTP Server Profiles 4 a Load your document. b Press ( Scan ). c Press a or b to choose Scan to FTP . Press OK . If your machine does not support Duplex Scan, g o to step e . If your machine supports D uplex Scan, go to step d . d Press a or b to choose 1sided , 2sided (L)ed[...]

Network Scanning (For models with built-in netwo rk) 97 4 Scan to Network 4 When you choose Scan to Networ k, you can scan a black and white or colour d ocument directly to a CIFS server on your local network or on the internet. (For more information abo ut CIFS severs, see the Network User’s Guide .) The details required to use Scan to Network c[...]

Network Scanning (For models with built-in netwo rk) 98 4 Configuring the Scan to Network Default Settings 4 a Enter the name that you want to use for the Scan to Network profile. This name will be displayed on the LCD of the machine and can be up to 15 characters. b The Host Address is the domain name of the CIFS server. Enter the Host Address (fo[...]

Network Scanning (For models with built-in netwo rk) 99 4 h Choose the authentication metho d. You c an choose Auto, Kerberos or NTLMv2. If you choose Auto the authentication met hod will be detected automatically. i Enter the Username tha t has been regist ered with the CIFS server for t he machine (up to 32 characters). j Enter the Password for a[...]

Network Scanning (For models with built-in netwo rk) 100 4 k Press a or b to choose a file name y ou want to use and press OK . Press Start . Note If you want to change the file name manually, go to step l . l Press a or b to choose <Manual> . Press OK . Enter the file name you want to use (up to 32 ch aracters) and press OK . Press Start . H[...]

101 5 5 Remote Setup 5 The Remote Setup program lets you configure many machine and network settings from a Win dows ® application. When you start this applicat ion, the setti ngs on your machine will be downloaded automatically to your PC and displayed on your PC screen. If y ou change the settings, you can upl oad them directly to the machine. C[...]

Remote Setup (MFC models only) 102 5  Print Lets you print the chosen items o n the machine. You cannot print the data until it is uploaded to the machine. Click Apply to upload the new data to t he machine and then click Print .  Export Lets you save the current configuration settings to a file.  Import Lets you read the settings from a f[...]

103 6 6 PC-FAX sending 6 The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard fax. You can even attach a cover page. All you have to do is set up the receiving parties as member s or groups in your PC-FAX Add ress Book or simply ente r the destination address or fax number into the use r interface.[...]

Brother PC-FAX Software (MFC models only) 104 6 c Click OK to save the User Information . Note You can set up the User Information separately for each Windo ws ® account. Sending setup 6 From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.  Outside line access Enter a number to access an outside line here[...]

Brother PC-FAX Software (MFC models only) 105 6 Simple style 6 Facsimile style 6 Setting up a cover page 6 From the PC-FAX dialog box, click the icon to access the PC-Fax Cover Page se tup screen. The Brother PC-FAX Cover Page Setup dialog box appears:[...]

Brother PC-FAX Software (MFC models only) 106 6 Entering cover page information 6 Note If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover page.  To Choose the recipient information you wa nt to add to the cover page.  From Choose the sender information you want to add to the cover p[...]

Brother PC-FAX Software (MFC models only) 107 6 c Choose Brother PC-FAX v.2 as your printer, and then click Print . The Facsimile style user interface appears: Note If the Simple style user interface appears, c hange th e user interface selection setting. (See Sending setup on page 104.) d Enter a fax number using any of the following methods:  [...]

Brother PC-FAX Software (MFC models only) 108 6 c Choose Brother PC-FAX v.2 as your printer, and then click Print . The Simple style user interface appears: Note If the Facsimile style user interface appears, change the user interface selection setting. (See Sending setup on page 104.) d Enter the fax number using any of the follo wing methods: [...]

Brother PC-FAX Software (MFC models only) 109 6 Address Book 6 If Outlook or Outlook Express is instal led on yo ur PC, yo u can choo se in the Address Book tab which address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook Express or Windows Mail Address. For the address book file, you must enter the pat[...]

Brother PC-FAX Software (MFC models only) 110 6 Brother Addr ess Book 6 a Click the Start button, All Programs , Brother , MFC-XXXX or MFC-XXXX LAN/LPT (where XXXX is your model name), PC-FAX sending , then PC-FAX Address Book . The Brother Address Book dialog box appears: Setting up a member in the Address Book 6 In the Brother Address Book dialog[...]

Brother PC-FAX Software (MFC models only) 111 6 Speed Dial setup 6 From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose the Facsimile style user interf ace.) You can register a member or group on ea ch of the ten Speed Dial button s. Registering an address in a Speed Dial button 6 a Click the Spe[...]

Brother PC-FAX Software (MFC models only) 112 6 Setting up a group for broadcasting 6 You can create a group to send the same PC-FAX to several recipients at one time . a In the Brother Addre ss Book dialog box, click the icon to create a Group. The Brother Address Book Group Setup dialog box appea rs: b Enter the name of the new group in the Group[...]

Brother PC-FAX Software (MFC models only) 113 6 Exporting the Address Book 6 You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an address book member that can be a ttached to an outgoi ng E-mail (a vCard is an electronic business card that contains the sender’s contact information.) You can also [...]

Brother PC-FAX Software (MFC models only) 114 6 e Enter the name of the file, and then click Save . Importing to the Address Book 6 You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into your Address Book. Importing an ASCII text file 6 a Do one of the following:  From the Address Book, click F[...]

Brother PC-FAX Software (MFC models only) 115 6 e Enter the name of the file, and then click Ope n . Note If you chose a text file in step a , Files of ty pe : will be Text file (*.txt, *.csv) .[...]

Brother PC-FAX Software (MFC models only) 116 6 PC-FAX receiving 6 Note • The PC-FAX software can only receive Black & White f ax documents. • If your PC is protected by a firewa ll and is unable to use PC-FAX receive, you may nee d to configure the firewall settings to allow communication th rough port number 54926 and 137. (See Before usi[...]

Brother PC-FAX Software (MFC models only) 117 6 Enabling PC-FAX Receiving software on your machine 6 You can optionally enable the Backup Prin t option. When enab led, the machine will print a copy of the fax before the fax is sent to the PC or the PC is switch ed off. a Press Menu , 2 , 5 , 1 . b Press a or b to choose PC Fax Receive . Press OK . [...]

Brother PC-FAX Software (MFC models only) 118 6 Setting up your PC 6 a Right-click the PC-FAX icon on yo ur PC tasktray, and then click PC-Fax Rx Setup . The PC-Fax RX Setup dialog box appears: b In Save file to , click the Browse button if you want to change the pa th where PC-FAX files are saved. c In File Format , choose .tif or .max as the rece[...]

Brother PC-FAX Software (MFC models only) 119 6 Configuring the Network PC -FAX Receiving Settings 6 The settings to send received faxes to your computer were automa tically configured during the installation of MFL-Pro Suite (Se e the Quick Setup Guide ). If you are using a diff erent machine than the one that was registered to you r PC during the[...]

Brother PC-FAX Software (MFC models only) 120 6 Viewing new PC-FAX messages 6 Each time your PC is receiving a PC-FAX, the icon will alternate bet ween and . Once the fa x has been received, the icon will chan ge to . The icon will change to once the received fax has been viewed. a Double-click to run PaperPort™. b Open the Fax Received folder. c[...]

121 7 7 Before using the Brother software 7 Firewall settings on your PC may reject the necessary network connectio n for network printing, network scanning and PC Fax. If you are using the Windows ® Firewall and you installed MFL-Pro Suite from the CD-ROM, the necessary Firewall settings have already been mad e. If you did not install from the CD[...]

Firewall settings (For Network users) 122 7 3I n External Port number for this service: Enter " 54925 ". 4I n Internal Port number for this service: Enter " 54925 ". 5 Make sure UDP is selected. 6C l i c k OK . e Click the Add button. f Add port 54926 for Network PC-Fax by entering the information below: 1I n Description of serv[...]

Firewall settings (For Network users) 123 7 Windows Vista ® 7 a Click the Start button, Control Panel , Network a nd Internet , Windows Firewall and click Change settings . b When the User Account Control screen appears, do the following.  For users who have administrator rights: Click Continue .  For users who do not have administrator righ[...]

Firewall settings (For Network users) 124 7 d Click the Exceptions tab. e Click the Add port... button. f To add port 54925 for network scanning, e nte r the information below: 1I n Name: Enter any description, for example “Brother Scanner”. 2I n Port number: Enter “ 54925 ”. 3 Make sure UDP is selected. Then, click OK . g Click the Add por[...]

Firewall settings (For Network users) 125 7 i Make sure that the new setting is added an d is checked, and then click OK . j If you still have trouble with your network conn ecti on such as Network Scanning or Printing, check File and Printer Sharing box in the Exc eptions tab and then click OK .[...]

Section II Apple ® Macintosh ® II Printing and Faxing 127 Scanning 164 ControlCenter2 181 Network Scanning 199 Remote Setup 215[...]

127 8 8 Note The screens are from Mac OS ® X 10 .4.x. Screens on your Macintosh ® may vary depending on your operating system. Printer operation key 8 Job Cancel 8 To cancel the current print job , press Job Cancel . You can clear the data that is left in the me mory by pressing Job Cancel . To cancel multiple prin t jobs, hold down this key unti[...]

Printing and Faxing 128 8 Printer Emulation Support 8 Your machine will receive print commands in a printer job language or emulation. Dif ferent operating systems and applications will send the print commands in diffe rent languages. Your machine ca n receive print commands in a variety of emulations a nd has an automatic emulation selection featu[...]

Printing and Faxing 129 8 Printing the Internal Font List 8 You can print a list of the machine’s internal (or resi dent) fonts to see how each font looks before you choose it. a For MFC models, press Menu , 4 , 2 , 1 . For DCP models, press Menu , 3 , 2 , 1 . b Press a or b to choose 1.HP LaserJet or 2.BR-Script 3 . Press OK . c Press Start . Th[...]

Printing and Faxing 130 8 Duplex 8 You can choose whether you want to au tomatically prin t on both sides of the paper. The setting in the prin ter driver will take priority over the setting made on the control panel. a For MFC models, press Menu , 4 , 3 . For DCP models, press Menu , 3 , 3 . b Press a or b to choose Off , On(Long Edge) or On(Short[...]

Printing and Faxing 131 8 Status Monitor 8 The Status Monitor utility is a configurable software tool for moni toring the status of the mach ine, letting you see error messages such as paper empty or paper jam at p re-set update interva ls. You can also access the web based management. Before you can use th e tool you must choose your machin e in t[...]

Printing and Faxing 132 8 Quitting the window 8 Go to the menu bar and ch oose Quit Brother Status Monitor . Web Based Management (N etwork Connection Only) 8 You can access the Web Based Manageme nt Sy stem by clicking the machine icon on the Status Monito r screen. A standard Web Browser can be used to m anage your machine using HTTP (Hyper Text [...]

Printing and Faxing 133 8 Features in the prin ter driver (Macint osh ® ) 8 This printer supports Mac OS ® X 10.3.9 or greater. Note The screens in this section are from Mac OS ® X 10.5. The screens on your Macintosh ® will vary depending on your operating system version. Choosing page setup options 8 You can set the Paper Size , Orientation an[...]

Printing and Faxing 134 8  (Mac OS ® X 10.5.x) For more page setup options, click the disclo sure triangle beside the Printer po p-up menu. Choosing printing options 8 To control special printing features, choose Print Settings from the Prin t dialog box.[...]

Printing and Faxing 135 8 Cover Page (Mac OS ® X 10.4.x or greater) 8 You can make the following cover page setting s:  Print Cover Page If you want to add a cover page to your document, use this function.  Cover Page Type Choose a template for the cover pa ge.  Billing Info If you want to add the billing info rmation to the cover page, e[...]

Printing and Faxing 136 8 Layout 8  Pages per Sheet Choose how many pages will appear on each side of the paper.  Layout Direction When you specify the pages per sheet, you can also specify the direction of the layout.  Border If you want to add a border, use th is function.  Two-Sided See Duplex Printing on page 140.  Reverse Page O[...]

Printing and Faxing 137 8 Secure Print 8  Secure Print : Secure documents are documents that are password prot ected when they are sent to the machine. Only the people who know the password will be able to prin t them. Since the documents are secured at the machine, you must enter the passwo rd using the control panel of the machine to print the[...]

Printing and Faxing 138 8 Print Settings 8 You can change settings by choosing a setting in the Print Settings list: Basic tab  Media Type You can change the me dia type to one of the follo wing: • Plain Paper • Thin Paper • Thick Paper • Thicker Paper • Bond Paper • Transparencies • Envelopes • Env. Thick • Env. Thin • Recyc[...]

Printing and Faxing 139 8 Note • We do not recommend Toner Save Mode for prin ting photo or greyscale images. • Toner Save Mode is not available f or 1200 dpi or HQ 1200 resolution.  Reverse Print (Mac OS ® X 10.3.9 to 10.4.x) Check Reverse Print to reverse the data from up to d own.  Support You can visit the Brother Solut ions Center ([...]

Printing and Faxing 140 8  Improve Print Output This feature allows you to improve a prin t quality problem. • Reduce Paper Curl If you choose this setting, the paper curl may be reduced. If you are printing only a few p ages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. • Improve[...]

Printing and Faxing 141 8  Manual duplex Select Paper Handlin g . •( M a c O S ® X 10.3.9 to 10.4.x) Choose Even numbered pages and print, a nd then choose Odd n umbered pages and print. •( M a c O S ® X 10.5.x) Choose Even Only and print, and then choose Odd Only and print. Status Monitor 8 This reports the printer status (any errors that[...]

Printing and Faxing 142 8 Removing the Printer driver for Macintosh ® 8 (Mac OS ® X 10.3.9 to 10.4.x) 8 a (USB cable users) If you are using a USB cable, disconnect it fro m your machine. (Network users) Go to step b . b Restart the Macintosh ® . c Log on as an ‘Administrator’. d Run the Printer Setup Utility (from the Go menu, choose Applic[...]

Printing and Faxing 143 8 Using the BR-Script3 Driver (Post Script ® 3™ language emulat ion printer driver) 8 Note • To use the BR-Script3 printer driver, you need to set the Emulation to BR-Script 3 by using the control panel before connectin g the interface cable. (See Printer Emu lation Support on page 128.) • The BR-Script3 printer drive[...]

Printing and Faxing 144 8 c Open the Printer Setup Utility icon. d Click Add . (Mac OS ® X 10.3.9) Go to step e . (Mac OS ® X 10.4.x) Go to ste p f . e Choose USB .[...]

Printing and Faxing 145 8 f Choose the model na me and make sure that Brother in Printer Model ( Print Using ) and the model name which shows BR-Script in Model Name ( Model ) are selected, and then click Add . (Mac OS ® X 10.3.9) (Mac OS ® X 10.4.x) g Choose Quit Printer Setup Utility fro m the Printer Setup Utility menu.[...]

Printing and Faxing 146 8  (Mac OS ® X 10.5.x) a Choose System Preferen ces from the Apple menu. b Click the Prin t & Fax icon. c Click the + butto n which is located below the Printers section.[...]

Printing and Faxing 147 8 d Click the De fault icon which is located at the top of the dialog box. e Choose your machine from the Printer Name list and Select a driver to use... in Print Using . f Choose the model name whic h shows BR-Scrip t in Print Using , and then click Add .[...]

Printing and Faxing 148 8 g Choose Quit Sy stem Preferences from the System Preferences menu.[...]

Printing and Faxing 149 8 Features in the BR-Script (PostScript ® 3™ language emulation) printer driver 8 Page Setup 8 You can set the Paper Size , Orientation and Scale . Choosing page setup options 8 From an application such as Apple ® TextEdit, click File , th en Print to start printing.  (Mac OS ® X 10.3.9 to 10.4.x)[...]

Printing and Faxing 150 8  (Mac OS ® X 10.5.x) For more page setup options, click the disclosure triangle beside the Printer po p-up menu. Note To control special printing features, choose Pri nter Features from the Print dialog box.[...]

Printing and Faxing 151 8 Cover Page (Mac OS ® X 10.4.x or greater) 8 You can make the following cover page setting s:  Print Cover Page If you want to add a cover page to your document, use this function.  Cover Page Type Choose a template for the cover pa ge.  Billing Info If you want to add the billing info rmation to the cover page, e[...]

Printing and Faxing 152 8  Border If you want to add a border, use th is function.  Two-Sided See Duplex Printing on page 140.  Reverse Page Orientation (Mac OS ® X 10.5.x) Check Reverse Page Orien tation to reverse the data from u p to down. Duplex Printing 8  Use duplex unit Select Layou t . Choose Long-edg e binding or Short-edge bi[...]

Printing and Faxing 153 8 •( M a c O S ® X 10.5.x) Choose Even Only and print, and then choose Odd Only and print. Secure Print (Mac OS ® X 10.5.x only) 8 Secure documents are document s that are password protected when they are sen t to the machine. Only the people who know the password will be able to print them. Since the documents are se cu[...]

Printing and Faxing 154 8 Printer Features 8 (Mac OS ® X 10.3.9 to 10.4.x) Feature Sets: Set 1  Print Quality You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200 • 1200 dpi  Media Type You can use the follo wing types of media in your machi ne. For the best print qualit y, select the type of media that you wish to[...]

Printing and Faxing 155 8  Toner Save You can conserve toner using this feature. When you check Toner Save Mode , your prints appear lighter. The default setting is Off . Note We do not recommend Toner Save for prin ting photo or greyscale images. Feature Sets: Set 2  Halftone Screen Lock Stops other applications from modifyin g the Halftone [...]

Printing and Faxing 156 8 (Mac OS ® X 10.5.x) Feature Sets: General 1  Print Quality You can change the resolution as follows: • 300 dpi • 600 dpi • HQ 1200 • 1200 dpi  Media Type You can use the follo wing types of media in your machi ne. For the best print qualit y, select the type of media that you wish to use.  Toner Save You [...]

Printing and Faxing 157 8  Improve Print Output • Reduce Paper Curl If you check this setting, th e paper curl may be reduced. If you are printing only a few p ages, you do not need to choose this setting. Change the printer driver setting in Media Type to a thin setting. • Improve Toner Fixing If you check this setting, the toner fixing on [...]

Printing and Faxing 158 8 Sending a fax (MFC models only) 8 Macintosh ® 8 You can send a fax directly from a Macinto sh ® application. Note Fax documents will be sent in Black and White only. a Create a document in a Macintosh ® application. b From an application such as Apple ® TextEdit, click File , th en Print .  (Mac OS ® X 10.3.9 to 10[...]

Printing and Faxing 159 8  (Mac OS ® X 10.5.x) For more page setup options, click the disclo sure triangle beside the Printer po p-up menu. c Choose Send Fax from the pop-up menu.[...]

Printing and Faxing 160 8 d Choose Facsimile from the Output pop-up menu. e Enter a fax number in the Input Fax Number box, an d then c lick Print to send the fax. Note If you want to send a fax to more than one number, click Add after entering the first fax number. Th e destination fax numbers will be listed in the dialog box.[...]

Printing and Faxing 161 8 Drag a vCard from the Mac OS ® X Address Book application (Mac OS ® X 10.3.9 to 10.4.x) 8 You can address a fax number using a vCard ( an electronic business card) fro m the Mac OS ® X Address Book application. a Click Address Book . b Drag a vCard from the Mac OS ® X Address Book application to th e Destination Fax Nu[...]

Printing and Faxing 162 8 c When you are finished addressing your fax, click Print . Note The vCard used must contain a work fax or home fax number. Using Mac OS ® X 10.5.x Addresses panel 8 You can address a fax number using Addresses button. a Click Addresses .[...]

Printing and Faxing 163 8 b Choose the fax number from Add resses panel and th en click To: . c When you are finished addressing your fax, click Print .[...]

164 9 9 Scanning from a Macintosh ® 9 The Brother machine software includes a TWAIN Scanner driver for Ma cintosh ® . You can use this Macintosh ® TWAIN Scanner driver with any applications that support TWAIN specifica tions. Note • If you want to scan from a machine on a ne twork, choose the networked machine in the De vice Selector applicati[...]

Scanning 165 9  Adjust Image • Brightness • Contrast c Click Start . When scanning has finished, the ima ge appears in your graphics application. Scanning a duplex document 9 a Load your document. b Check Duplex(two-sided) Scanning and choo se Long-edge binding or Short-edge binding . c Adjust the following settings, if needed, in the Scann [...]

Scanning 166 9 Pre-Scanning an image 9 The PreScan button is used to preview a nd also lets you crop any unwanted areas f rom the image. When you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to scan the image. a Load your document. b Click PreScan . The whole image is scanned into your Maci[...]

Scanning 167 9 Settings in the Scanner window 9 Resolution 9 You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more memory and transfer time, but produce a finer scan ned image. The following table shows the resolutions you can choo se and t he avail able colo urs. Scan Type 9  Black & White Use [...]

Scanning 168 9  24 Bit Colour Uses up to 16.8 million colours t o scan the image. Although using 24 Bit Colour creates an image with the most accu rate colours reproduction, the image file size will be about three times larger than a file created using the 8 Bit Colour option. It requires the most memory and has the longest transfer time. Docume[...]

Scanning 169 9 Note User adjustable from 8.9 x 8.9 mm to 215.9 x 355.6 mm Adjusting the Image 9  Brightness Adjust the setting (-50 to 50) to get the best image. The default value is 0, rep resenting an average, and is usually suitable for most images. You can set the Bri ghtness level by dragging the slide bar to the right o r left to lighten o[...]

Scanning 170 9  Reduce Noise You can reduce noise of scanne d image. When noise appe ars in scanned image or print image of t he scanned image, this setting ca n reduce the noise. Note The Reduce noise setting is only available when 24 bit color is chosen and the Resolution is set to 300 × 300 dpi, 400 × 400 dpi or 600 × 6 00 dpi. When scanni[...]

Scanning 171 9 Using the Scan key (For USB cable users) 9 Note If you use Scan on a network, see Using the Scan key on page 201. You can use ( Scan ) on the control panel to scan documents direct ly into your word processing, graphics or E-mail applications or to a fold er on your Macintosh ® . Before you can use ( Scan ) on the co ntrol panel, yo[...]

Scanning 172 9 Scan to USB 9 You can scan black and white and colour documents directly to a USB Flash me mory drive. Black and white documents will be stored in the PDF (*.PDF) or Secure PDF (*.PDF) or TIFF (*.TIF) file formats. Colour documents may be stored in PDF (*.PDF ), Secure PDF(*.PDF), XPS(*.XPS) or JPEG (*.JPG) file formats. The default [...]

Scanning 173 9 h Press a or b to choose the file type you wa nt. Press OK . Note • If you choose colour in the resolu tion setting, you cannot choose TI FF . • If you choose monochrome in the re solution setting, you cannot choose J PEG . • If you choose Secure P DF , the machine will ask you to enter the password befo re it starts scanning. [...]

Scanning 174 9 Changing the default re solution and file type 9 a For MFC models, press Menu , 5 , 2 , 1 . For DCP models, press Menu , 4 , 2 , 1 . b Press a or b to choose Color 100 dpi , Color 200 dpi , Color 300 dpi , Color 600 dpi , Gray 100 dpi , Gray 200 dpi , Gray 300 dpi , B&W 200 dpi or B&W 200x100 dpi . Press OK . c Do one of the [...]

Scanning 175 9 Scan to E-mail 9 You can scan either a black and white or colour document into your E-mail app lication as a file attachment. You can change Scan c onfiguration. (See E-mail on page 187.) a Load your document. b Press ( Scan ). c Press a or b to choose Scan to PC . Press OK . d Press a or b to choose E-mail . Press OK . If your machi[...]

Scanning 176 9 e Press a or b to choose 1sided , 2sided (L)edge or 2sided (S)edge . Press OK . f Press Start . The machine starts the scanning process. Note • If you want the scanned data in colour , choose colour in t he scan type on the Device Button tab of the ControlCenter2 configur ation. If you want the scanned dat a in black and white, cho[...]

Scanning 177 9 Scan to File 9 You can scan a black and white or a colour document into your Macint osh ® and save it as a file in the folder you choose. The file type and sp ecific folder are based on the settings you have chosen in the Scan to File screen of the ControlCenter2. (See F ile on page 188.) a Load your document. b Press ( Scan ). c Pr[...]

Scanning 178 9 Using Presto! PageManager 9 Presto! PageManager is an application for m anag ing the documents in your Macintosh ® . Since it is compatible with most image editors and word processing pro grams, Pres to! PageManager gives you unmatched control over your Macintosh ® files. You ca n easily manage your documents, edit your E-mail and [...]

Scanning 179 9 For Canada 9 Germany 9 UK 9 France 9 Italy 9 E-mail Address: contactus@newsoftinc.com (En glish) Company name: SoftBay GmbH Postal Address: Carlstraße 50, D-52531, Übach-Palenberg Telephone: 0900 1 409640 (For callers from within Germany, this is not a t oll-free call, Callers will be charged at Euro 0.59 per minute) E-mail Address[...]

Scanning 180 9 Spain 9 Other countries 9 Company name: 5CA Postal Address: Not Open Telephone: 0807505598 (For callers from within Spain only, this is not a toll-free call, Callers will be charged at Euro 0.94 per minute) E-mail Address: sp.nsc@newsoft.eu.com E-mail Address: tech@newsoft.eu.com (English)[...]

181 10 10 Note • The features available to you in ControlCenter 2 may vary depending on the model numb er of your machine. • Duplex Scan is not supported by the MFC-8480DN. Using ControlCenter2 10 ControlCenter2 is a software utility that lets you quickly and easily access yo ur often used applications. Using ControlCenter2 eliminates the need [...]

ControlCenter2 182 10 c Click OK to close the window. Note The ControlCenter2 application ico n is in Macintosh HD / Library / Printers / Brother / Utilities / ControlCenter .[...]

ControlCenter2 183 10 SCAN 10 There are four scan buttons for the Scan To Image , Scan To OCR , Scan To E-mail and Scan To File applications.  Image (Default: Ap ple ® Preview) Lets you scan a page directly into any graphic vie wer /editor application. You c an choose the destination application, such as Adobe ® Photoshop ® or any kind of ima[...]

ControlCenter2 184 10 File types 10 You can choose from the following li st of file typ es for attachments or for saving to a folder. Choose from the pop-up menu the type of file you wan t the scanned images to be saved in.  Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF (*.tif)  TIFF Multi-Page (*.tif)  Portable Network Graphics (*.png)[...]

ControlCenter2 185 10 To change the destination application, cho o se the destination application f rom the Target Application pop- up menu. You can add an application to the lists by clicking the Add button. Enter the Application Name (u p to 30 characters) and cho ose y our preferred application by clicking the Browse button. Also choose the File[...]

ControlCenter2 186 10 OCR (word processing application) 10 Scan To OCR converts the graphic page image data into text which can be edited by any word processing application. You can change the defaul t word processing application. To configure Scan To OCR , click the button while holding down the Ctrl key and choose Software Button . To change the [...]

ControlCenter2 187 10 E-mail 10 The Scan To E-mail feature lets you scan a document to yo ur default E-mail application, so you can send the scanned job as an attachment. To change the default E-ma il application or a ttachment file type, click the button while holding down the Ctrl key and choose Software Button . To change the E-mail application,[...]

ControlCenter2 188 10 File 10 The Scan To File button lets you scan an image to a folder on your hard disk in a ny file format. This lets you easily archive your paper documents. To config ure the f ile type and folder, click the button while holding down the Ctrl key and choose Software Button . You can change the File Na me. Enter the file name y[...]

ControlCenter2 189 10 CUSTOM SCAN 10 There are four buttons which you can configure to f it your scanning needs. To customize a button, click the button while holding down t he Ctrl key, and the configuration window appears. There are four scan functions: Scan to Image , Scan to OCR , Scan to E-m ail and Scan to File .  Scan to Image Lets you sc[...]

ControlCenter2 190 10 File types 10 You can choose from the following li st of file typ es for attachments or for saving to a folder. Choose from the pop-up menu the type of file you wan t the scanned images to be saved in.  Windows Bitmap (*.bmp)  JPEG (*.jpg)  TIFF (*.tif)  TIFF Multi-Page (*.tif)  Portable Network Graphics (*.png)[...]

ControlCenter2 191 10 Scan to Image 10  General tab Enter a name in Name for Custom (up to 30 characters) to create the butt on name. Choose the type of scan from the Scan Action field.  Settings tab Choose the Ta rget Application , File Type , Resolution , Sca n Type , Document Size , Duplex(two-sided) Scanning (if necessary), Brightness and[...]

ControlCenter2 192 10 Scan to OCR 10  General tab Enter a name in Name for Custom (up to 30 characters) to create the butt on name. Choose the type of scan from the Scan Action field.  Settings tab Choose the Ta rget Application , File Type , OCR Software , OCR Language , Resolution , Scan T ype , Document Size , Duplex(two-sided) Sca nning ([...]

ControlCenter2 193 10 Scan to E-mail 10  General tab Enter a name in Name for Custom (up to 30 characters) to create the butt on name. Choose the type of scan from the Scan Action field.  Settings tab Choose the E-ma il Application , File Type , Resolution , Scan Type , Document Size , Duplex(two-sided) Scanning (if necessary), Show Scanner I[...]

ControlCenter2 194 10 Scan to File 10  General tab Enter a name in Name for Custom (up to 30 characters) to create the butt on name. Choose the type of scan from the Scan Action field.  Settings tab Choose the file format from th e File Type pop-up menu. Save the file to the default folder or choose your preferred folder by clicking the Brows[...]

ControlCenter2 195 10 COPY / PC-FAX (PC-FAX is on MFC models only) 10 COPY - Lets you use your Macintosh ® and any printer driver for enhanc ed copy operations. You can scan a page on the machine and print the copies using any of the features of the machine’s printer drive r, or you can direct the copy output to any standa rd pr inter driver ins[...]

ControlCenter2 196 10 (Mac OS ® X 10.3.9 to 10.4.x) To copy, choose Copies & Pages from the pop-up menu. To fax, choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 158.) (Mac OS ® X 10.5.x) For more options click the triangle besid e the Printer pop-up menu. To copy, click the Print button. To fax, click the di[...]

ControlCenter2 197 10 DEVICE SETTINGS 10 You can configure or check the machine settings.  Remote Setup (MFC models only) Lets you open the Remote Setup Pro gram. (See Remote Setup on page 215.)  Quick-Dial (MFC models only) Lets you open the Set Quick-Dial window of Remo te Setup. (See Remote Setup on pag e 215.)  Status Monitor Allows yo[...]

ControlCenter2 198 10 Quick-Dial (MFC models only) 10 The Quick-Dia l button lets you open the Addre ss Book window in the Remot e Setup Program, so you can easily register or change the Quick-Dial numb ers on your Macintosh ® . Status Monitor 10 The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get[...]

199 11 11 If you want to scan from the machine on a network, you must choose the networked machine in the Device Selector application located in Macintosh HD / Library / Printers / Brother / Utilities / DeviceSelector or from the Model pop-up menu in the main screen of ControlCenter2. If you already in stalled the MFL-Pro Suite Software following t[...]

Network Scanning 200 11 Note • To use ‘Scan To’ button features on the mach ine, click the check box for Register your computer with the “Scan To ” functions at the machine . Th en enter the name you want to be displayed on the machines LCD for your Macintosh ® . You can use up to 15 characters. • You can avoid receiving unwanted docum[...]

Network Scanning 201 11 Using the Scan key 11 Note • If you want to scan a document using the duplex scanning feature, you need to p ut the document in the ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout. • Choose your document layout fro m following table: Document Layout Table • Duplex scan is not supp[...]

Network Scanning 202 11 c Press a or b to choose Scan to PC . Press OK . d Press a or b to choose E-mail . Press OK . If your machine does not support Duplex Scan, g o to step f . If your machine supports D uplex Scan, go to step e . e Press a or b to choose 1sided , 2sided (L)edge or 2sided (S)edge . Press OK . f Press a or b to choose the destina[...]

Network Scanning 203 11 f Press a or b to choose Color 100 dpi , Color 200 dpi , Color 300 dpi , Color 600 dpi , Gray 100 dpi , Gray 200 dpi , Gray 300 dpi , B&W 200 dpi or B&W 200x100 dpi . Press OK . If you choose Color 100 dpi , Color 200 dpi , Color 300 dpi , Color 60 0 dpi , Gray 100 dpi , Gray 200 dpi or Gray 300 dpi , go to step g . [...]

Network Scanning 204 11 Scan to Image 11 When you choose Scan to Image , your document will be scanned and sen t directly to the Macintosh ® you designated on your network. ControlCenter2 will activa te the default graphics application on the designated Macintosh ® . You can change the Scan configuration. (See Image (example: Apple ® Preview) on[...]

Network Scanning 205 11 Scan to OCR 11 When you choose Scan to OCR, your documen t will be scanned and sent directly to the Macintosh ® you designated on your network. Co ntrolCenter2 will activate Presto! PageManager and co nvert your document into text for viewing and editin g from a word processing application on the des ignated PC. You can cha[...]

Network Scanning 206 11 Scan to File 11 When you choose Scan to File, you can scan a black and white or colour document and send it directly to a Macintosh ® you designate on your network. The file will be saved in th e folder and file format that you have configured in ControlCen ter2 on the designated Macintosh ® . You can change the Scan confi[...]

Network Scanning 207 11 Scan to FTP 11 When you choose Scan to FTP, you can scan a black and white or colour document directly to an FTP server located locally on your network or on the inte rnet. The details required to use Scan to FTP can be ente red by using Web Based Management to pre-configure and store the details in an FTP Profile. Note Scan[...]

Network Scanning 208 11 Configuring the FTP Default Settings 11 You can set Passive Mode to OFF or ON depending on your FTP server an d network firewall configuration. By default this setting is OFF. You can also change the port number used to access the FTP server. The default for this setting is port 21. I n most cases these two settings can rema[...]

Network Scanning 209 11 Scan to FTP using FTP Server Profiles 11 a Load your document. b Press ( Scan ). c Press a or b to choose Scan to FTP . Press OK . If your machine does not support Duplex Scan, g o to step e . If your machine supports D uplex Scan, go to step d . d Press a or b to choose 1sided , 2sided (L)edge or 2sided (S)edge . Press OK .[...]

Network Scanning 210 11 k Press a or b to choose <Manual> . Press OK . Enter the file name you want to use (up to 32 ch aracters) and press OK . Press Start . l The LCD shows Connecting . When the connection t o the FTP server is successful the machine starts the scanning process.[...]

Network Scanning 211 11 Scan to Network 11 When you choose Scan to Networ k, you can scan a black and white or colour d ocument directly to a CIFS server on your local network or on the internet. (For more information abo ut CIFS severs, see the Network User’s Guide .) The details required to use Scan to Network can be entered by using Web Based [...]

Network Scanning 212 11 Configuring the Scan to Network Default Settings 11 a Enter the name that you want to use for the Scan to Network profile. This name will be displayed on the LCD of the machine and can be up to 15 characters. b The Host Address is the domain name of the CIFS server. Enter the Host Address (for example ftp.example.com) (up to[...]

Network Scanning 213 11 h Choose the authentication metho d. You c an choose Auto, Kerberos or NTLMv2. If you choose Auto the authentication met hod will be detected automatically. i Enter the Username tha t has been regist ered with the CIFS server for t he machine (up to 32 characters). j Enter the Password for access to th e CIFS server (up to 3[...]

Network Scanning 214 11 k Press a or b to choose a file name y ou want to use and press OK . Press Start . Note If you want to change the file name manually, go to step l . l Press a or b to choose <Manual> . Press OK . Enter the file name you want to use (up to 32 ch aracters) and press OK . Press Start . How to set a new default for the fil[...]

215 12 12 Remote Setup (MFC models only) 12 The Remote Setup application lets you conf igure many machine and network settings from a Macintosh ® application. When you access this application, the setti ngs on your machine will be downloaded a utomatically to your Macintosh ® and displayed on your Macintosh ® scree n. If you change the settings,[...]

Remote Setup 216 12  Import Lets you read the setting fr om a file. Note • You can use the Export and Import buttons to save Quick Dial or all your se ttings for your machine. • If you need to change the machine tha t was registered to your Macintosh ® during the installation of MFL-Pro Suite (see the Qu ick Setup Guide ), or if the network[...]

217 A A B BR-Script 3 mode ....................... ................ ......... 6 , 128 C ControlCenter2 Macintosh ® ...................... ................ ................. ... 181 ControlCenter3 Windows ® .................. ................ ................ ............ 59 D Device Selector ................... ................ ... 164 , 199 , 21[...]

Visit us on the World Wi de Web http://www.brother.com This product is approved for use in the coun try of pu rchase only. Local Brother compa nies or their dealers will only support machines purchased in their own coun tries.[...]