Brother Model MFC-5200C manual

USER’S GUIDE MFC-5200C ®[...]

If y ou need to call customer service Please complete the follo wing inf ormation for future reference: Model Number: MFC-5200C Serial Number:* Date of Purc hase: Place of Purc hase: * The serial number is on the bac k of the unit. Retain this User ’ s Guide with y our sales receipt as a permanent record of y our pur chase, in the e vent of theft[...]

i Brother nu mbers Register Your Product By registering your product with Brother International Corporation, you w ill be recorded as the original owner of the produ ct. Your registr a tion with Brother: ■ may serve as confirmation of the purchase date of your product should you lose your receipt; ■ may support an insurance claim by you in the [...]

ii Brother fax back sy stem (USA only) Brothe r has in stall ed an e asy-to-u se fax ba ck s ystem, s o you ca n get instant answer s to commo n technica l questi ons and prod uct inform ation for all Br other pr oducts. This s yste m is ava ilable 2 4 hours a day, 7 days a week. Yo u can use and an Index of fax bac k subj ects. The Brother fax bac[...]

iii Noti ce - Disclaime r of Warranties (USA and Canada) BROTHER ’ S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER ’ S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIE D, INCLUDING WITHOUT LIMITA TION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BR[...]

iv Brother ® On e Year Limit ed W arrant y and Repl aceme nt Ser vice (USA only) Who is covered: • This limi ted wa rranty ("wa rranty") is given only to the origi nal end-u se/ret ail purch aser (referred to in this wa rran ty as "O riginal Purchas er") of the acco mpany ing product , consuma bles an d acces sories (coll ect[...]

v Brother ® O ne Ye ar Li mited W arra nty an d Repl aceme nt S ervice (USA only) confo rm to the m anuf acture r's specif ication s for new pr od uct/ part s. T he re pai red o r repla cement M achin e and/or ac compa nying Cons umable an d Acc essory Item s will be returne d to you f reight prepa id or ma de avai la ble f or y ou to pick up[...]

vi BROTHER MULTIFUNCTION CENTER/FACS IMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warrant y of 1 year f rom the dat e of purchase f or labour and par ts, Brother International Corporation (Canada) Ltd. ( “ Brother ” ), or its Authorized Service Centers, will repair th is MFC/Facsimile machine free of charge if defective[...]

vii Safety Precautions To Use the MFC Safely WARNING There are high voltage electrodes inside the MFC. Before you replace inter nal parts, c lean the MFC or clear a paper jam, make sure yo u have unplugged the power cord from the power outlet. Do not handle the plug with wet hands. Doing t his might caus e an electrical shock . To prevent inj uries[...]

viii WARNING ■ Use cauti on when inst alling or m odifying telephone li nes. Never touch teleph one wires or termina ls that are not insulated unle ss the telephone l ine has been di sconnected at t he wall jack. Never in stall telepho ne wiring du ring a lightn ing storm. Never install a telep hone jack in a wet l ocation unless t he jack is spe[...]

ix Quick Reference Guide Sending Black & White Faxes Automatic Transmission 1 Place the original face up in the ADF (Automatic Document Feeder), or face down on the scanner glass. 2 Enter the fax number using the dial pad, Speed Dial or Search. 3 Press Fax Start . Sending a Cover Page *1 1 Place the original face up in the ADF, or face down o n[...]

x Storing Numbers Storing Speed Dial Numbers 1 Press Menu/Set , 2 , 3, 1 . 2 Enter a two-digit Speed Di al number, and then press Menu/Set . 3 Enter a number (up to 20 digits), and then press Menu/Set . 4 Enter a name (or leave it blank), and then press Menu / Set . 5 Press Stop/Exit . Dialing Oper ations Speed Dialing 1 Place the original face up [...]

xi Table of Contents 1 Introduction ................. ............. ............. .................... ........... 1-1 Using thi s Guide .......................... ............. ............. ........... 1-1 Finding in format ion ................ ............. ............. ........... 1-1 Symbols used in this Gu ide ......... ............. .......[...]

xii Paper specifica tions for the ma nual feed s lot ......... 2-3 Printab le area ......................... ............. ............. .......... 2- 5 3 On-Scree n Programming ... ............. ............. ............. .......... 3-1 User-friend ly prog ramming ..... ............. ............. ............. ... 3-1 Menu table ........... ....[...]

xiii Cancelin g a sched uled job ....................... ............. ..... 5-8 Telephone se rvices ........ ............. ............. ............. ........... 5-9 Distinctiv e Ring ...................... ............. ................... ..... 5-9 What doe s you r telepho ne co mpany ’ s ’ Distin ctive Ring ’ do? .......... .............[...]

xiv 7 Auto Dial numbers and Dialing options ............. ............. ... 7-1 Storing numbe rs for eas y dialing ......... ............. ............. ... 7-1 Storing Sp eed Dia l numb ers .......... ............. ............. ... 7-1 Changing S peed Dial numbers ......................... .......... 7- 2 Setting up Groups for Broad casting .....[...]

xv Select ing the fixed r eduction ratio ........ ............. ... 10-8 Using the Options ke y .... ............. ............. ............. ... 10-8 Paper Type .... ............. .................... ............. ......... 10-9 Paper Size ..... ............. ............. ............. ............. . 10-10 Near Ed ge ........... ..............[...]

xvi Using P hotoCapt ure Center ™ for s canning o riginal s..... 11-18 12 Using the MFC a s a printer .................... ............. .............. 12-1 Using the Brother MFC-5 200C prin ter drive r .................. 12- 1 Features .. ............ ............. ............. ............. .................... . 12-1 Choosing the right ty pe [...]

xvii Quick Print Setup . ............. ............. ............. ....... 13-17 Support t ab .. ............. ............. ................... ............. . 13-18 Brother S olutions Ce nter ................ ............. ....... 13-18 Web Update ............... ............. ............. ............. . 1 3-18 Check Sett ing ..................[...]

xviii 15 How to scan using Windows ® ................ ................... ........ 15-1 Scanni ng a docum ent ......................... ............. ............. . 15-1 TWAIN com pliant . ............. ............. ............. ............. . 15-1 How to Acces s the Sc anner.... ............. ............. ........ 15-2 Scannin g a docume nt [...]

xix 17 Using PC-FAX (For Windows ® ) ......................... ............. ... 17-1 PC-FAX sen ding ...... ............. ............. .................... ......... 17-1 Setting up user i nformatio n.... ............. ................... ... 17-1 Sending s etup.... ............. ............. ............. ............. ... 17-2 Outside li ne a[...]

xx Using the B rother P rinter Driver with You r Apple ® Macin tosh ® (OS X v.10.1 ) .......... ............. ................... ............. ........ 19- 4 Choosing page setup option s .............. ............. ........ 19-4 Printin g a docum ent .......... ............. ............. ............. . 19-4 Choosing print ing option s .......[...]

xxi If you ar e having difficul ty with yo ur MFC .............. ... 21-7 How to improve print quality . ............. .................... ....... 21-10 Cleaning t he print head ...................... ............. ....... 21-10 Print Qual ity C heck ... ............. ............. ............. ....... 21-10 Checking th e ink vo lume ............[...]

INTRODUCTION 1 - 1 1 1 Introduction Using this Guide Thank you for buying a Brother multi-function center (MFC). This MFC is simple t o use, wit h LCD screen instr uctions to guide you through programming your MFC. You can make the most of your MFC by taking a few mi nutes to read this G uide. Finding infor mation All the chapter headings and subhe[...]

1 - 2 INTRODUCTION Fax Test Shee t procedure and registering your produ ct (USA only) After setting your Station ID, please fill in the Test Sheet i ncluded with your MFC and fax it to Brother ’ s Automated Fax Response System as your fir st transmi ssion. This will check that your M FC is working properly. To get a response, you must have set yo[...]

INTRODUCTION 1 - 3 MFC-5200C c ontrol panel overview 1 ON/OFF You c an turn th e MFC on or off. 2 Fax and telephone keys: Redial/Pause Redials the last number you called. It also inserts a pause in auto dial numbers. Receive Mode Use to select how the MFC will handle incoming calls. Dial Pad Use this to dial telephone and fax numbers and as a keybo[...]

1 - 4 INTRODUCTION 4 Navigation keys: Menu/Set Lets you access the Menu to program and store your settings in the M FC. or Press to scroll forward or backward to a menu selection. Also, you can use these keys to do an alphabetical search for the names of stor ed numbers. or Volume Press to scroll through the menus and options. When using the s peak[...]

INTRODUCTION 1 - 5 Turning th e MFC on and off When the MFC is idle, you can turn it on and of f by pressing the ON/OFF key. In OFF mode, the MFC will send delayed faxes that have been set up and can still receive faxes in FAX ONLY mode. You can even retrieve faxes using remote retrieval if you ar e away from your MFC. If you want to do other opera[...]

1 - 6 INTRODUCTION About fax machines If you ’ ve never used an MFC before, it mi ght seem a little mysterious. But you ’ ll soon recognize the unusual fax tones on your phone line, and be able to send and r eceive faxes easily. Cust om fea tur es Do you have Voice Mail on the phone line? If you have Voice Mail on the phone line where you wil l[...]

INTRODUCTION 1 - 7 Fax tones and handshake When so meone is se nding a f ax, th e MFC se nds fa x cal ling t one s (CNG tone s). Thes e are qui et, int ermi ttent beeps ev ery 4-s econd s. You ’ ll hear them af ter you dial a nd pre ss Fax Start , and th ey will co ntinue for about 60 se conds a fte r di aling. Duri ng t hat time, the send ing ma[...]

1 - 8 INTRODUCTION ECM (Error Correction Mode) The Error Correction Mode (ECM) i s a way for the MFC to check a fax transmission while it is in progress. ECM tr ansmissions are only possible between machines that both have thi s feature. If they do, you may send and receive fax messages that are continuously being checked by the machine. Your MFC m[...]

INTRODUCTION 1 - 9 If you do not receive all your faxes, you must r eset the setting on your external TAD to four rings. If You Subscribe to your Telephone Company’s Distinctive Ring Service: You may connect an external TAD to a separate wall jack only if you subscribe to your tel ephone company ’ s Distinctive Ring service, have registered the[...]

1 - 10 INTRODUCTION Connections The external TAD must be plugged i nto the back side of t he MFC, into the jack labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall jack (unless you are using Distinctive Ring). 1 Plug the telephone line cord from the wall jack int o the back side of the MFC, in the jack labeled LINE. 2 Plug th[...]

INTRODUCTION 1 - 11 Special Line Co nsiderations Roll Over Phone Lines A roll over phone system is a group of two or mo re separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “ rolled over ” to the next available phone line in a preset order. Your MFC can work in a roll over sys[...]

1 - 12 INTRODUCTION Installing MFC, External Two-Line TAD and Two-Line Telephone When you ar e installing an external two-line telephone answeri ng device (TAD) and a two-line t elephone, your MFC must be isolated on one line at both the wall jack and a t the TAD. The most common connection is to put the MFC on Line 2, which is explained in the fol[...]

INTRODUCTION 1 - 13 Multi-Line Co nnections (PB X) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key sys tem or a PBX (Private Branch Exchange), we s uggest that you contact the company that installed your telephone system and ask t hem to connect the MFC for you. It is advisable to hav[...]

2 - 1 PAPER 2 2 Paper About pa per The print quality of your document can be affected by t he kind of paper you use in the machine. To ensure the b est print quality for the settings you ’ ve c hosen, always set the Paper Type to match t he type of paper you load. You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies [...]

PAPER 2 - 2 Recommended paper Plain Paper: Xerox 4200 Inkjet P aper: KODAK ® Premium Inkjet Paper (Matte) Glossy Paper: JETPRINT PHOTO ® Graphic image paper - Gloss Finish Transparencies: 3M Transparency Film (CG3410) Paper capacity of the Paper Tray The output quality depends on the paper type and paper brand. Visit us at http://solutions.br oth[...]

2 - 3 PAPER Paper s pecifi cations for t he Paper Tray Paper s pecificat ions for th e manual feed s lot Cut Sheet Paper Weight Plain Paper / I nkjet Paper: 17 to 32 lb (64 to 120 g/m 2 ) Glossy Paper: Up t o 40 lb (150 g/m 2 ) Post card: Up to 45 lb (170 g/m 2 ) Index card: Up t o 32 lb (120 g/m 2 ) Thickness Plain Paper / Inkjet Paper: 0.003 to 0[...]

PAPER 2 - 4 ■ that are damaged, curled, wrinkled, or irregularly shaped ■ that are extremely shiny or highly textured ■ that were previously print ed by a laser printer ■ that cannot be arranged uniformly when stacked ■ that are made with a short grain ■ that are of a baggy construction ■ that are embossed ( have raised writing on the[...]

2 - 5 PAPER Printable area The printable area depends on the settings in the application you are using. The figures below show t he unprintable areas on cut sheet paper and enve lopes. *1 When you set the Near Edge fe ature to ON. Paper Paper Size 1 Top 2 Botto m 3 Lef t 4 Righ t Cut Sheet Letter, Legal Fax 0.12 0.47 0.25 0 .25 Printer 0. 12 0.47 ([...]

ON-SCREEN PROGRAMMING 3 - 1 3 3 On-Screen Programming User-fr iendl y program ming Your MFC is designed to be easy t o use with LCD on-screen programming using the navig ation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created ste[...]

3 - 2 ON-SCREEN PROGRAMMING Navigation k eys You can access the menu mode b y pressing Menu/Set . When you enter the menu, the LCD scrolls. Press 1 for General Setup menu — OR — Press 2 for Fa x menu — OR — Press 3 for Copy menu — OR — Press 4 for PhotoCapture menu — OR — Press 5 for Te st Print menu — OR — Press 6 for Print Rep[...]

ON-SCREEN PROGRAMMING 3 - 3 To access the m enu, press Menu/Set . Main Me nu Submenu Menu Selec tions Options Descrip tions Page 1. GENERAL SETUP 1.PAPER TYPE — PLAIN INKJET GLOSSY (4-COLOR o r 3-COLO R) TRANS PARENC Y Sets t he type of paper in the pape r tra y. 4-1 2.PAPER SIZE — LETTE R LEGAL Se ts the size of paper in the paper . 4-2 3.DATE[...]

3 - 4 ON-SCREEN PROGRAMMING To access the m enu, press Menu/Set . Main Me nu Subme nu Menu Selec tions Options Descrip tions Page 1. GENERAL SETUP (Continue d) 8.LOCAL LANGUAGE (Can ada On ly) — ENGLISH FREN CH Allow s you to change the LCD Language for your count ry. See Fren ch User ’ s Guide 2.FAX 1.SETUP RECEIVE 1.RING DELAY 04 03 02 01 00 [...]

ON-SCREEN PROGRAMMING 3 - 5 To access the m enu, press Menu/Set . Main Me nu Submenu Menu Selec tions Options Descrip tions Page 2.FAX (Continue d) 2.SETUP SEND (Con tinue d) 2. FAX RESOLU TION STANDARD FINE S. FINE PHOTO COLOR STD COLOR FINE Sets th e default resolution for outgoing faxes. 6-6 3.DELAYED FAX — Sets t he time of day th at th e del[...]

3 - 6 ON-SCREEN PROGRAMMING To access the m enu, press Menu/Set . Main Me nu Subme nu Menu Selec tions Options Descrip tions Page 2.FAX (Continue d) 3.SET AUTO DIAL 1. SPEED-DIAL — Sto res Speed Di al num bers , so y ou can dia l by press ing only a few ke ys. 7-1 2.SETUP GROUPS — Sets up a Group number fo r Broadcast ing. 7-3 4.SETUP REPORTS 1[...]

ON-SCREEN PROGRAMMING 3 - 7 To access the m enu, press Menu/Set . Main Me nu Submenu Menu Selec tions Options Descrip tions Page 2.FAX (Continue d) 0.TEL SERV ICE (DISTINCTIVE) OFF SET (ON) Uses th e Tele phone Comp any ’ s Distinctive Ring subsc riber ser vice t o regi ster t he ri ng patte rn wi th the MFC. 5-11 3.COPY 1.QUALITY — NORMAL BEST[...]

3 - 8 ON-SCREEN PROGRAMMING To access the m enu, press Menu/Set . Main Me nu Subme nu Menu Selec tions Options Descrip tions Page 4. P H OT O CAP TU RE 1.PRINT QUALIT Y — NORMAL FINE PHOTO Selects the print quality. 11-15 2.PRINT SI ZE — 5" × 3.5" 6" × 4" 7" × 5" 8" × 10" Selects the print size 11-15 [...]

ON-SCREEN PROGRAMMING 3 - 9 To access the m enu, press Menu/Set . Main Me nu Submenu Menu Selec tions Options Descrip tions Page 5.TEST PRINT —— — You c an pr int a test samp le page t o chec k the prin t quality and ad just the Vertical Alig nment . 21-10 6.PRINT REPORTS 1.HELP LIST —— You ca n print lists & reports. 9-3 2.AUTO DIAL [...]

4 - 1 INITIAL SET UP 4 4 Init ial setup Getting started Setting the Paper Type Set the MFC for the type of paper you are using. 1 Press Menu/Set , 1 , 1 . 2 Press or to select PLAIN , INK JET , GLOSSY or TRNSPARENCY . Press Menu/Set . 3 If you selected GLOSSY , or press to s elect GLOSSY:4-COLOR or GL OSSY:3-COLOR . Press Menu/Set . 4 Press Stop/Ex[...]

INITIAL SETUP 4 - 2 Setting the Paper Size You can use two s izes of paper for printing you r faxes and copies- letter and legal. When you change the type of paper you load in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax on the page. 1 Press Menu/Set , 1 , 2 . 2 Press or to select [...]

4 - 3 INITIAL SET UP Setting the Station ID You should store your name or company name and fax an d telephone number to be printed on all fax pages that you send. 1 Press Menu/Set , 1 , 4 . 2 Enter your fax nu mber (up t o 20 digits ). Press Menu/Set . You must enter a fax number to continue (up to 20 digits). 3 Enter your telephone number (up to 2[...]

INITIAL SETUP 4 - 4 Entering te xt When you are setting certain functions, such as t he Station ID, you may need to type text into the MFC. Most number keys have three or four letters printed above them. The keys for 0, # and do not have printed lett ers because they are used for special characters. By pressing the appropriate number key repeate dl[...]

4 - 5 INITIAL SET UP Setting the Ring Volume 1 Press Menu/Set , 1 , 5 , 1 . 2 Press or to select (OFF, LOW, MED, or HIGH). Press Menu/Set . 3 Press Stop/Exit . — OR — You can adjust the ring volume when your MFC is idle (not being used). You can turn the ring OFF or you can select the ring volume level. Press or to adjust the volume leve l. Eve[...]

INITIAL SETUP 4 - 6 Setting the Beeper Volum e You can set the beepe r volume to LOW, MED, HIGH or OFF. The default (original) setting is LOW. When the beeper is on, the MFC beeps every time you press a key or make a m istake and when a fax is being sent or received . 1 Press Menu/Set , 1 , 5 , 2 . 2 Press or to sel ect your option . 3 When the LC [...]

4 - 7 INITIAL SET UP Turning on Automati c Daylight Savings Time You can set the M FC to change automatically for Daylight Savings Time. It will reset itself forward one hour in the Spring and backwar d one hour in the Fal l. 1 Press Menu/Set , 1 , 6 . 2 Press or to se lect ON (or OFF ). Press Menu/Set . 3 Press Stop/Exit . Setting Tone or Pulse di[...]

SETUP RECEIVE 5 - 1 5 5 Setup Receive Basic receiving oper ations Choosing the Receiv e Mode There are four diff erent Receive Modes for your MFC. You can choose the mode that best suits your need s by pressing Receive Mode repeatedly. * In FAX/TEL mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, keep th[...]

5 - 2 SE TUP RE CEIV E To select or change your Receive Mode Press Receive Mode repeatedly until your new selection appe ars. After three seconds the LCD shows the date and time, along with your new Receive Mode. Setting the Ring Delay The Ring Delay sets the number of times the MFC rings before it answers. If you ha ve extension phones on the same[...]

SETUP RECEIVE 5 - 3 Setting the F/ T Ring Time (FAX/TEL mo de only) If you set the Receive Mode to FAX/TEL, you ’ ll need t o decide how long the MFC will signal you with its special pseudo/double- ring when you have a voice call. (If it ’ s a fax call, the machine print s the fax.) This ringing happens after the init ial ringing from the phone[...]

5 - 4 SE TUP RE CEIV E Easy Receive When you use thi s f eatur e, yo u don ’ t have to press Fax Start when you ans wer a fax c all. Se lectin g ON allows the MFC to receive fax cal ls auto mati call y, eve n if you lif t t he hand set of an exten sion or e xterna l phon e. When yo u see RECEIVING on the LC D o r when you h ear “ chir ps ” th[...]

SETUP RECEIVE 5 - 5 Advanced receiving operati ons Operation from extension telephon es If you answer a fax ca ll on an extension or external telephone in the EXT. jack, you can make your MFC take the call by us ing the Fax Receive Code. Wh en you press the Fax Receive Code 5 1 , the MFC starts to re ceive a fax. (See Easy Receive on page 5-4.) If [...]

5 - 6 SE TUP RE CEIV E Changing the remote codes Remote Codes might not wor k with some telephone systems. The preset Fax Receive Code is 51. The preset Telephone Answer Code is # 51. 1 Press Menu/Set , 2 , 1 , 4 . 2 Press or to sel ect ON (or OFF ). Press Menu/Set . 3 If you want to, enter a new F ax Receive Code. Press Menu/Set . 4 If you want to[...]

SETUP RECEIVE 5 - 7 Polling Polling is the process of retrieving f axes from another fa x machine. You can use y our MFC to ’ poll ’ other machines, or you can have someone poll your MFC. Everyone who is involved in Pol ling needs to set up their fax machines for Polling. When someone polls your M FC to receive a fax, they pay for the call. If [...]

5 - 8 SE TUP RE CEIV E Canceling a scheduled job You can cancel tasks you ’ ve sc heduled, such as a Delayed Fax or Polling Transmit. (See Canceling a job in the memory on page 6-10.) 1 Press Menu/Set , 2 , 6 . Any jobs that are waiting wi ll appear on the LCD. If no job i s waiting, the LCD shows NO JOB WAITING . 2 If you have mor e than two job[...]

SETUP RECEIVE 5 - 9 Telephone services Your MFC supports the Distinctive Ring telephone service that some telephone companies offer. Distinctive Ring Brother uses the term ’ Distinctive Ring ’ but different telephone companies have other names for this service such as Sm artRing, RingMaster, Teen-Ring, I ndent-a-Call or Indent- a-Ring. What doe[...]

5 - 10 SETUP RECEIVE Do you have Voice Mail? If you have Voice Mail on the phone line y ou will instal l your new MFC on, there is a strong possibility t hat Voice Mail and the MFC will conflict with each other while receiving incoming calls . However, this Distinctive Ring feature allows you to use more than one number on your line, so both Voice [...]

SETUP RECEIVE 5 - 11 ■ The MFC will only ans wer calls to its registered number. ■ The first two rings are silent on the fax machine. This is because the fax must « listen » to the ring pattern (to compare it to the pattern that was ’ registered ’ ). (Other telephones on the same line will ring. ) ■ If you program the MFC properly, it w[...]

6 - 1 SETUP SEND 6 6 Setup Se nd Before you begi n Before you can beg in sending faxes, make sure you read all the in structio ns and cautions li sted for pu tting origi nal s in the Automa tic Document Fe eder (ADF). Sending faxes using m ultiple settings When you sen d a fax yo u can choose any combination of these settings: contrast, resolution,[...]

SETUP SEND 6 - 2 1 Unfold the ADF Document Support. 2 Unfold the ADF Document Output Support Extension. 3 Fan the pages well and stagger them at an angle. Make sure you put the originals face up, top edge first in the ADF until you feel them touch the feed roller. 4 Adjust the paper guides to fit the width of your originals. 5 Dial the fax number. [...]

6 - 3 SETUP SEND Setting the special media lever This is to feed special types of originals ( such as thin paper, thick paper, coated paper or glossy pap er). It will all ow the originals to feed through the ADF without slipping or jamm ing. Use the special media le ver to select the Special position. ( ) If the originals ’ double-feed, ’ try a[...]

SETUP SEND 6 - 4 Faxing from the scanner glass You can use t he sca nner glass to fax pages of a boo k or one page at a time. Originals can be letter or A4 size (8.5 inches to 11.7 inches). 1 Lift the document cover. 2 Using the document guidelines on the left, center the original face down on the scanner glass. 3 Close the document cov er. 4 Dial [...]

6 - 5 SETUP SEND Basic sending operations Contrast If yo ur o rigina l i s very light or ver y da rk, yo u may want to set t he cont ras t. Use S.LIGHT to send a very li ght document. Use S.DARK to send a very dark document. 1 Place the original face up in the ADF, or face down on t he scanner glass. Press Menu/Set , 2 , 2 , 1 . 2 Press or to selec[...]

SETUP SEND 6 - 6 Fax resolution When you hav e an original in the ADF o r on the scanner g lass you can use the Fax Resolution key to change the setting temporarily (for this fax only). Press Fax Resolution repeatedly until the LCD shows the setting you want. — OR — You can change the default sett ing. 1 Press Menu/Set , 2 , 2 , 2 . 2 Press or [...]

6 - 7 SETUP SEND Manu al tr ansm iss ion Manual transmission lets you hear the dialing, ringing and f ax- receiving tones while sending a fax. 1 Place the original face up in t he ADF, or face down on the scanner glass. 2 Pick up the handset of the external phone and listen for a dial ton e — OR — Press Hook and listen for a dial tone. 3 On the[...]

SETUP SEND 6 - 8 Manual and automatic fax redial If y ou ’ re sending a fax manually and the li ne is busy, press Redial/Pause and then press Fax Start to try again. If you want to make a sec ond call to the last number y ou dialed, press Redial/Pause and then press Fax Start to save t ime. Redial/Pause only works when yo u dial using the control[...]

6 - 9 SETUP SEND Real Time Transmission When you are sending a fax, the MFC wil l scan the originals int o the memory before sending. Then, as soon as the phone li ne is free, the MFC will start dialing and sending. If the m emory becomes full, t he MFC will send the origi nal in real time (ev en if REAL TIME TX is se t to OFF ). Sometimes, you may[...]

SETUP SEND 6 - 10 Checking j ob status Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows NO JOB WAITING .) (See Canceling a job in the memory below.) 1 Press Menu/Set , 2 , 6 . 2 If you have more than one job waiting, press or to scroll through the list. 3 Press Stop/Exit . Canceling a job in the memo[...]

6 - 11 SETUP SEND Advanced s ending operations Composing the electronic Cover Page The Cover Page is created at t he receiving machine. Your Cover Page includes the name stored in the Speed Dial m emory. If you ’ re dialing manually, t he name is left blank. The Cover Page shows your Station I D and the number of pages you ’ re sending. (See Se[...]

SETUP SEND 6 - 12 Composing your own comments You can set up two comments of your own. 1 Press Menu/Set , 2 , 2 , 8 . 2 Press or to choose 5 or 6 for your own comment. Press Menu/Set . 3 Use the dial pad to enter your customized comment. Press Menu/Set . (See Entering text on page 4- 4.) 4 Press 1 if you want t o choose more settings and the LCD wi[...]

6 - 13 SETUP SEND Cover page for the next fax only This feature does not work without the Station ID. So make sure it has been set. (See Set ting the Station ID on page 4- 3.) If you only want to send a Cover Page with a particular fax, this Cover Page will include t he number of pages in your document. 1 Place the original face up in the ADF, or o[...]

SETUP SEND 6 - 14 Send a c over page for all f axes This feature does not work without the Station ID. So make sure it has been set. (See Set ting the Station ID on page 4- 3.) You can set the fax machine to se nd a cover page whenever you send a fax. The num ber of pages in your fax is not included when you use this setting. 1 Press Menu/Set , 2 ,[...]

6 - 15 SETUP SEND Overseas Mode After you send a fax using t his feature, the feat ure will tur n itself off . 1 Place the origi nal face up in the ADF, or face down on the scanner glass. 2 Press Menu/Set , 2 , 2 , 9 . 3 Press or to select ON (or OFF ). Press Menu/Set . 4 Press 1 if you want t o choose more settings and the LCD will return to the S[...]

SETUP SEND 6 - 16 Delayed Batch Transm ission (Not available for c olor faxes) Before sending the delayed faxes, your MFC will economize by sorting all the documents in t he memory by destination and scheduled time. All delayed f axes that are scheduled to be sent at the same time to t he same fax number will be sent as one fax. 1 Press Menu/Set , [...]

7 - 1 AUTO DIAL NUMBERS AND DIALING OPTIONS 7 7 Auto Dial numbers and Dialing options Storing numbers for easy dialing You can set up your MFC t o do two types of easy dialing: Speed Dial and Groups for Broadcasting faxes. Storing Speed Dial numbers You can store Speed Dial numbers, so that when you dial you will only have to press a few keys ( Sea[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 2 Changin g Speed Dial numbers If you try to store a Speed Dial number where a number is already stored, the LCD will show the current name stored there and will ask you to do one of the fol lowing: 1 Press 1 to change the stored num ber — OR — Press 2 to exit without making a change. 2 Enter a new numb[...]

7 - 3 AUTO DIAL NUMBERS AND DIALING OPTIONS Setting up Group s for Broadcasting Groups allow you to send the same fax message to many fax num bers by pressing only a few keys ( Search/Speed D ial , # , the two-digit numbe r, and Fax Start ). Fi rst, you ’ ll need to store each fax num ber as a Speed Dial numb er. Then, you can combine them into a[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 4 Dialing option s Manual diali ng wi th an extern al telephone Manual dialing means pressing all of the digits of the phone number. 1 Pick up the external telephone ’ s handset — OR — Press Hook . 2 When you hear a dial tone, dial the number using the dial pad. 3 If you press ed Hook to dial the numb[...]

7 - 5 AUTO DIAL NUMBERS AND DIALING OPTIONS Speed dialing 1 Place the original face up in t he ADF, or face down on the scanner glass. 2 Press Search/Speed Dial , #, and then the two-digit Speed Dial number. (See Storing Speed Dial numbers on page 7-1.) 3 Press Fax Start . Access codes and credit card numbers Sometimes you may want to choose from s[...]

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 6 Broadcasting (Not available for color faxes) Broadcasting is when the same fax message is automatically sent to more than one fax nu mber. Using the Menu/Set key, you can include Groups, Speed Dial numbers and up to 50 manually dialed numbers. If you did not use up all the numbers for Groups, access codes[...]

7 - 7 AUTO DIAL NUMBERS AND DIALING OPTIONS Pause Press R edial/Pause to insert a 3.5-second pa use between numbers. If you are dialing overseas, you can pr ess Redial/Pause as many times as needed to increase the length of t he pause. Fax Redial If y ou ’ re sending a fax manually and the li ne is busy, press Redial/Pause to try again. Anytime y[...]

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) 8 - 1 8 8 Remote fax options (Not available for color faxes) Fax Forwardi ng/Pag ing Programming a Fax Forwarding number When Fax Forwarding is set to ON , your MFC stor es the received fax in the memory. Then it dials the fax n umber you ’ ve programmed and forwards the fax message. 1 Press Menu[...]

8 - 2 REMOTE FAX OPTI ONS (NOT AVAILABLE FOR COLOR FAXES) Programming your pager number When Paging is selected, your MFC dials the pager number you ’ ve programmed, and then dials your Personal Identifi cation Number (PIN). This activates your pager so you will know t hat you have a fax message in the mem ory. 1 Press Menu/Set , 2 , 5 , 1 . 2 Pr[...]

REMOTE FAX OPTIONS (NOT AVAILABL E FOR COLOR FAXES) 8 - 3 Setting Fax Storage If you set Fax St orage to ON, you w ill be able to retrieve fa x messages from another location using Fax Forwarding, P aging, or Remote Retrieval operati ons. The LCD will show when you have a fax stored in memory. 1 Press Menu/Set , 2 , 5 , 2 . The LCD will ask you to [...]

8 - 4 REMOTE FAX OPTI ONS (NOT AVAILABLE FOR COLOR FAXES) Changing your remote access code Enter your Remote Acces s Code when th e MFC picks up your call, so you can access features while you are away from your MFC. The access code is preset to 1 5 9 , but you can change i t. 1 Press Menu/Set , 2 , 5 , 3 . 2 Enter a three-digit number from 000 to [...]

REMOTE FAX OPTIONS (NOT AVAILABL E FOR COLOR FAXES) 8 - 5 Remote commands Follow the commands below to access features when you ar e away from the machine. When you call the MFC and enter your Remote Access Code (159 ), the system will give you two short beeps and you must enter a remote command. Remote c ommands Operation details 95 Change the Fax[...]

8 - 6 REMOTE FAX OPTI ONS (NOT AVAILABLE FOR COLOR FAXES) Retrieving fax messages 1 Dial your fax number. 2 When your machine answers, immediately enter your Remot e Retrieval Access Code ( 159 ). 3 As soon a s you hear two shor t bee ps, us e th e dial pad t o pres s 962 . 4 Using t he di al pad, e nte r th e numb er of the remo te fa x mach ine t[...]

PRINTING REPORTS 9 - 1 9 9 Printing Reports MFC settings and activity You need to set up the Transmission Verification Report and Activity Report Inter val in the menu tabl e. Press Menu/Set , 2 , 4 , 1 . — OR — Press Menu/Set , 2 , 4 , 2 . Customizing the Transmission Verification Repo rt You can use the Transmission Report as proof that you s[...]

9 - 2 PRINTING REPORTS Setting the Fax Activity Report Interval You can set the MFC to print activity reports at specific intervals ( every 50 faxes, 6, 12 or 24 ho urs, 2 or 7 days). If you set the interval to OFF , you can print the report by following the Steps on the next page. The default setting is EVERY 50 FAXES . 1 Press Menu/Set , 2 , 4 , [...]

PRINTING REPORTS 9 - 3 Printi ng repo rts Five reports are av ailable: To Print a Report 1 Press Menu/Set , 6 . 2 Press or to select the report you want. Press Menu/Set . — OR — Enter the number of the report you want to print. For example, press 1 to print the Help List. Prints the Help List so you c an see at -a-glance how to quickly program [...]

10 - 1 MAKING COPIES 10 10 Making copies Using the MFC as a copier Your MFC allows you to make high-quality photocopies and transparencies. Copies can be in black and white or full color. Always make sure you have paper in the paper tray before making copies. Do not pull on the paper while copying is in pr ogress. Incoming faxes cannot be received [...]

MAKING COPIES 10 - 2 Making a single copy 1 Place the original face up in t he ADF, or face down on the scanner glass. 2 As needed, use Opt ions and Enlarge/ Reduce to change th e settings. 3 Press Black Copy or Color Copy . Making more than one copy (Using the ADF) You can make multiple copies using the ADF. Multiple copies will be stacked or sort[...]

10 - 3 MAKING COPIES Single or multiple copies (Usi ng the scanner glass) You can ma ke mult iple copies us ing the scanne r gla ss. Mul tipl e copie s will be stacked (al l copies of page 1, then all copies of p age 2, and s o on). Use the Options key t o cho ose more sett ings. For det ail s about using the O ptions key, pl ease see Using the Opt[...]

MAKING COPIES 10 - 4 Using more than one temporar y copy setting When you want to change the se ttings only for the next copy, us e the Enlarge/Reduce , Quality and Options keys. You can use different combinations. For exa mple, if you want to copy a photograph on glossy paper with best print quality, press the Quality key to select BEST and then p[...]

10 - 5 MAKING COPIES These settings are tem porary, and the MFC returns to its original settings 30 seconds after it finishes copying. If you want to reuse these temporary settings, put the next original in the ADF or scanner glass before the 30 seconds expire.[...]

MAKING COPIES 10 - 6 Using the Quality k ey The Quality key temporarily changes the copy qua lity to NORMAL , BEST or FAST . Press Quality key repeate dly to light the indicator for your setting. — OR — Press Quality and or until the LCD shows the setting you want as shown. 1 Place the original face up in t he ADF, or face down on the scanner g[...]

10 - 7 MAKING COPIES Using th e Enla rge /Redu ce key You can select the following e nlargement or reduction ratios. ZOOM allows you to enter a ratio f rom 25% to 400%. 1 Place the original face up in t he ADF, or face down on the scanner glass. 2 Use th e dial pad t o e nter the nu mber of co pies you wan t (u p to 99). 3 Press Enlarge/Reduce . 4 [...]

MAKING COPIES 10 - 8 Selecting the fixed reduction ratio To select a reduction ra tio, you will need to know the size of the paper you registered in Menu/Set , 1 , 2 . — OR — See Using the Options key on page 10-8. Using the Option s key Use the Options key to s et the number of c opies, paper type, paper size, near edge, brightness, contr ast,[...]

10 - 9 MAKING COPIES Paper Type You can change the paper type only f or the next copy. Select t he type of media t hat you are using to get the best print quality. To get the best color photograph copy quality 1 Place the original face up in t he ADF, or face down on the scanner glass. 2 Use th e dial pad t o e nter the nu mber of co pies you wan t[...]

MAKING COPIES 10 - 10 Paper Size You can change the paper size setting only for the next copy. 1 Place the original face up in the ADF, or face d own on th e scanner glass. 2 Use th e dial pa d to e nter the nu mber of co pi es you wan t (u p to 99). 3 Press Options and select PAPER SIZE . Press Menu/Set . 4 Press or to select the size of paper you[...]

10 - 11 MAKING COPIES Brightness You can adjust the copy br ightness to make copies darker or lighter. 1 Place the original face up in t he ADF, or face down on the scanner glass. 2 Use th e dial pad t o e nter the nu mber of co pies you wan t (u p to 99). 3 Press Options and or to select BRIGHTNESS . Press Menu/Set . 4 Press to make a lighter copy[...]

MAKING COPIES 10 - 12 Sorting copies using the ADF If you want t o sort multiple copies, use the ADF. 1 Place the originals face up in t he ADF. 2 Use th e dial pa d to e nter the nu mber of co pi es you wan t (u p to 99). 3 Press Options and or to select STACK/SORT . Press Menu/Set . 4 Press or to select SORT (or STACK ). Press Menu/Set. 5 Press B[...]

10 - 13 MAKING COPIES 4 Press or to select 2 IN 1 , 4 IN 1 , POSTER (or OFF ( 1 IN 1 )). Press Menu/Set . 5 Press Black Copy or Color Copy . 2 in 1 4 in 1 Poster You can make a poster size copy of a photograph. If you selected 2 IN 1 or 4 IN 1 in Step 4, put the next original on the scanner glass. Press Menu/S et . For 2 in 1 or 4 in 1 copies, you [...]

MAKING COPIES 10 - 14 Turning on Manual Feed Your MFC has a manual feed slot at the back of machine. Use the manual feed slot when you want to copy on t hicker paper. 1 Place the original face up in t he ADF, or face down on the scanner glass. 2 Press Options and or to select MANUAL FEED . Press Menu/Set . 3 Press or to select ON (or OFF ). Press M[...]

10 - 15 MAKING COPIES Changing the default copy settings You can adjust copy settings t hat are shown in the char t. These settings will stay until you change them again. Submenu M enu Selections Optio ns Factory Settings 1.QUAL ITY — NORM AL NORMAL BEST FAST 2.NEAR EDGE — ON O N OFF 3.BRIGHTNESS — - + - + - + - + - + - + 4.CONTRAST — - + -[...]

MAKING COPIES 10 - 16 Copy Quality 1 Press Menu/Set , 3 , 1 . 2 Press or to select NORMAL , BEST or FAST . Press Menu/Set . 3 Press Stop/Exit . Near Edge 1 Press Menu/Set , 3 , 2 . 2 Press or to select ON (or OFF ). Press Menu/Set . 3 Press Stop/Exit . Brigh tness 1 Press Menu/Set , 3 , 3 . 2 Press to make a lighter copy — OR — Press to m ake a[...]

10 - 17 MAKING COPIES Color Ad justment 1 Press Menu/Set , 3 , 5 . 2 Press or to select RED , GREEN or BLUE . Press Menu/Set . 3 Press to m ake a darker copy. — OR — Press to make a lighter copy. Press Menu/Set . 4 Return to Step 2 to select the next color — OR — Press Stop/Exit . COPY 5.COLOR ADJUST[...]

MAKING COPIES 10 - 18 Legal limitations Color reproductions of certain documents are illegal and m ay result in either crimi nal or civil li ability. This memorandum is intended to be a guide rather than a complete l isting of every possible prohibition. In case of doubt, we suggest that you check with counsel as to any particular questionable docu[...]

11 - 1 WALK-UP PHOTOCAPTURE CENTER ™ 11 11 Walk-Up PhotoCapture Center ™ Introductio n Your Brother MFC includes three media dr ives (slots) to use with popular digital camera media: CompactFlash ™ , SmartMedia ™ and Memory Stick ™ . The PhotoCapture Center ™ feature lets you print digital photos from your digital cam era at high resolu[...]

WALK-UP PHOTOCAPTURE CENTER ™ 11 - 2 Getting started The top left slot i s for a SmartMedia ™ Card, the top right slot is for a Memory Stick ™ and the bottom is for a CompactFlash ™ Card. Firmly insert t he card into the appropriate slot. CompactFlash ™ SmartMedia ™ Memor y Stic k ™ There are separate slots on your MFC, for a Com pact[...]

11 - 3 WALK-UP PHOTOCAPTURE CENTER ™ Media Card Indicator Lights: ■ LED light is ON, the media card is inserted properly. ■ LED is OFF, the media c ard is not properly inserted. ■ LED is BLINKING, the media card is being read or written to. The MFC can only read one Media card at a ti me so do not insert more than one card. The settings tha[...]

WALK-UP PHOTOCAPTURE CENTER ™ 11 - 4 Printing the Index (Thumbnails) The PhotoCapture Center ™ assigns numbers for images (such as No.1, No.2, No.3, and so on) . It does not rec ognize any other numbers or file names that your digital camera or PC have used to identif y the pictures. You can print a thumbnail page (Index page with 6 or 4 images[...]

11 - 5 WALK-UP PHOTOCAPTURE CENTER ™ Printi ng images Before you can print an i ndividual image, you have to know t he image number. 5 Press or to choose PRINT IMAGES . Press Menu/Set . 6 Use the dial pad t o enter the image number that you want t o be printed from the Index page (Thumbnails). Press Menu/Set . Repeat this step until you ha ve ent[...]

WALK-UP PHOTOCAPTURE CENTER ™ 11 - 6 Changing the settings for printing images You can use the Options key to change the sett ings for the number of Copies, Paper Type, Paper & Print Size, Print Quality, Brightness, True2Life ® an d Manual Feed only for the next printed image. 8 Press o r to change the settings. The LCD scrolls through the o[...]

11 - 7 WALK-UP PHOTOCAPTURE CENTER ™ 10 After you have selected all your settings, the LCD shows. Press Color Copy to print the image. If you did not select a ny image numbers to print, the LCD sho ws: Press Menu/Set and or to select PRINT IMAGES , and enter the image numbers. (See Printing im ages on page 11-5.) PRES S COPY OR ↑ ↓ FOR N EXT [...]

WALK-UP PHOTOCAPTURE CENTER ™ 11 - 8 Menu selections Number of Copies 9 Pre ss or to sel ect NO. OF COPIES:01 . Press Menu/Set . 10 Use the dial pad t o enter the number of copies you want. Press Menu/Set . 11 Press Color Copy to print — OR — Press or for mor e settings . Paper Type 9 Pre ss or to sel ect PAPER TYPE . Press Menu/Set . 10 Pres[...]

11 - 9 WALK-UP PHOTOCAPTURE CENTER ™ Paper and Print S ize 9 Pre ss or to sel ect PAPER & PRINT SIZE . Press Menu/Set . 10 Press o r to select the size of t he paper you are using ( LETTER , LEGAL , 6"(W)X4"(H) or 4"(W)X6"(H) ). Press Menu/Set . 11 If yo u se le ct LETTER or LEGAL , press or to select the print size ( 5&qu[...]

WALK-UP PHOTOCAPTURE CENTER ™ 11 - 10 Print Quality 9 Pre ss or to sel ect PRINT QUALITY . Press Menu/Set . 10 Pre ss or to sel ect NORMAL , FINE or PHOTO . Press Menu/Set . 11 Press Color Copy to print — OR — Press or for mor e settings . Brightness 9 Pre ss or to sel ect BRIGHTNESS . Press Menu/Set . 10 Press to make a lighter print — OR [...]

11 - 11 WALK-UP PHOTOCAPTURE CENTER ™ Color enhancement (True2Life ® ) You can turn on the color enhancement (True2Life ® ) feature to print more vivid images. If you wan t to custom ize the White Bala nce, Sha rpnes s or Color Dens ity, press Menu/Set , 4 , 5 . (Se e Color enhancement (True2Life ® ) on page 11-16.) 9 Pre ss or to sel ect TRUE[...]

WALK-UP PHOTOCAPTURE CENTER ™ 11 - 12 Turning on Manual Feed Use the manual feed sl ot when you want to pr int on thic k paper. 1 Press or to select MANUAL FEED . Press Menu/Set . 2 Press or to select ON (or OFF ). Press Menu/Set . 3 Take the paper out of the paper tray. 4 Open the manual feed s lot cover. 5 In the manual f eed slot, insert one s[...]

11 - 13 WALK-UP PHOTOCAPTURE CENTER ™ DPOF printing DPOF stands for D igital Print Order Format. Major Digital Camer a manufacturers (Canon Inc., E Eastm an Kodak Company, Fuji Photo Film Co., Ltd. and Matsushita Electric Industri al Co., Ltd. and Sony Corp orati on.) created this standard to make it easier to pri nt images from a digit al camera[...]

WALK-UP PHOTOCAPTURE CENTER ™ 11 - 14 Changing the d efault settings You can adjust the Print Quality, Print Size, Brightness, Contrast, True2Life ® an d Scan to Card settings, that are shown in the char t. These settings will remain set until you change them again. Press Menu/Set , 4 , followed by the number of the setti ng you want to change. [...]

11 - 15 WALK-UP PHOTOCAPTURE CENTER ™ Print Qual ity 1 Press Menu/Set , 4 , 1 . 2 Press or to select NORMAL , FINE or PHOTO . Press Menu/Set . 3 Press Stop/Exit . Print Size 1 Press Menu/Set , 4 , 2 . 2 Pre ss or to sel ect 5"X 3.5" , 6"X 4" , 7"X 5" or 8"X 10" . Press Menu/Set . 3 Press Stop/Exit . Brigh t[...]

WALK-UP PHOTOCAPTURE CENTER ™ 11 - 16 4 Press Stop/Exit . Color enhancement (True2Life ® ) 1 Press Menu/Set , 4 , 5 . 2 Press or to select TRUE2LIFE . Press Menu/Set . 3 Press or to select ON (or OFF ). Press Menu/Set . 4 If you selected ON, Press or to select the WHITE BALANCE . Press Menu/Set . To skip the White Balance. Press or to select the[...]

11 - 17 WALK-UP PHOTOCAPTURE CENTER ™ Understanding the Error Messages Once you are familiar with the types of errors that can occur while you ’ re using the PhotoCapture Center ™ , you c an easily identify and troubleshoot any difficulties. When an error message appears on the LCD, the MFC will beep to get your attention. MEDIA ERROR — Thi[...]

WALK-UP PHOTOCAPTURE CENTER ™ 11 - 18 Using PhotoC apture Center ™ from your PC You can access the media card that is in the media drive (slot) of the MFC from your PC. See Using PhotoCapture Center ™ from your PC (For Windows ® , see Using the PhotoCapture Center ™ from your PC (For Windows ® ) on page 18-1. For Macintosh, see Usi ng the[...]

12 - 1 USING THE MFC AS A PRINTER 12 12 Using the MFC as a printer Using the Brother MFC-520 0C printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer dr ivers are on the CD-ROM we[...]

USING THE MFC AS A PRINTER 12 - 2 Choosing the right type of paper To get high qua lity printing using your MFC, it ’ s very impor tant to select the right type of paper. Be sure t o read Chapter 2 Paper in this guide before you select and pur chase paper for the MFC. How to print your document When the MFC receives data from your c omputer, it b[...]

12 - 3 USING THE MFC AS A PRINTER Using the manual feed slot Your MFC has a manual feed slot at the back of the machine. Use th e manual feed s lot whe n you want to print on th icker paper. 1 Take the paper out of the paper tray. 2 Open the manual feed s lot cover. 3 In the manual f eed slot, insert one sheet of paper with the side you wish to pri[...]

USING THE MFC AS A PRINTER 12 - 4 9 Insert the next sheet of paper to conti nue printing. Press Fax Start . 10 Repeat Step 7 unti l you have finished printi ng. 11 Close the manual feed s lot cover when you finished. Simultan eous pr inting a nd faxi ng Your MFC can print from your computer while sending or receiving a fax, or while scanning a docu[...]

13 - 1 PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) 13 13 Printer driver settings (Windo ws ® Only) Printer driver settings You can change the following printer settings when you print from your computer: ■ Media Type/Quality (Speed) ■ Page Layout ■ Near Edge Print ■ Color Matching/Half tone ■ Color Enhancement (True2Life ® ) ■ Scaling ?[...]

PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) 13 - 2 Basic tab 1 Select the Media Type a nd Quality. 2 Select the Paper Size, Page Lay out, Border Line (if any), Orientation, number of Copies, the page order and N ear Edge Print. 3 Select the Paper F eed. 4 Click the Apply but ton to apply your selected set tings. To return to the default settings, cli[...]

13 - 3 PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) Media Type To achieve the best print results, the media being printed on should be selected in the dr iver. The MFC changes the way it prints, depending on the selected media t ype. Plain Paper Inkjet Paper Glossy Paper (4 color) Glossy Paper (3 color) Transparencies Quality The quality selection all[...]

PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) 13 - 4 Bi-Directi onal Printi ng When Bi-D irection al Pr intin g is selected, the print heads pr int in both directions and offer faster print speeds. When not selected, the print heads will onl y print in one direction t o provide higher qual ity printouts. Media Type Color/Mono Print Quality Selection Pl[...]

13 - 5 PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) Paper Size The paper size selection provides a large selection of standard paper sizes. If you wish, you can create a custom size ranging from 3.5" × 4" (88.9 × 101.6 mm) to 8.5" × 14 " (216.0 × 355.6 mm). From the drop-down box, select the Paper Size you are using. You can en[...]

PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) 13 - 6 Orienta tion Orientation selects the position of how your document will be printed (Portrait or Landscape). Copies The Copi es selection sets the number of c opies that will be printed (1 to 999). Collate With the collate check box selected, one complete copy of your document will be printed and then[...]

13 - 7 PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) Paper Feed The Paper Feed pull-down box allows you t o choose how the machine feeds paper. ■ Auto Feed : The machine feeds subsequent pages automaticall y. ■ Manual Feed : The machine feeds one sheet at a time. Aft er the first page is printed, the machine ’ s LCD instructs you to insert a shee[...]

PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) 13 - 8 Advanced ta b Change the tab se ttings by selecting one of the following icons: 1.Color 2.Scaling 3.Waterm ark 4.Device Options To return to the default settings, click the Defa ult button. 1 2 3 4[...]

13 - 9 PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) Color Color/ Gray scale This selection allows a c olor document to be printed in black and white using gray scale. Imag e Type The printer driver will sel ect the most suitable color matching and half tone method, depending on your im age type. Generally, t ext and business graphics are printed vivid[...]

PRINTER DRIVER SETTINGS (W INDOWS ® ONLY) 13 - 10 Custom Image Type You can select the color matching method manually. Select the best one for your document. Match Monitor Color is adjusted to get the closest color match to the PC monitor. ■ Natural: Suit able for photographic images. This color is adjusted to set the natural color . ■ Vivid: [...]

13 - 11 PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) Color enhancement (True2Life ® ) Selecting Color Enhancement (True2Life ® ) enables the True2Life ® feature. This featur e analyzes your image to improve qualit y sharpness, white balance and color density. This process may take several minutes dep ending on the size of the image and the specific[...]

PRINTER DRIVER SETTINGS (W INDOWS ® ONLY) 13 - 12 ■ Brightness This setting adjusts the brightness of the whole image. To lighten or darken the im age move the scroll bar to the left or right. ■ Contrast This setting adjusts the contrast of an image. This will make darker areas darker and lighter areas light er. Increase the contrast when you [...]

13 - 13 PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) Scaling You can change the print size of your document with the Sca ling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if yo ur document has an unusual size, or if you have only the standard size paper. ■ Check Free if you want [...]

PRINTER DRIVER SETTINGS (W INDOWS ® ONLY) 13 - 14 Watermark You can place a logo or text into your docum ent as a Waterma rk. You can select one of the preset Watermarks, or you can use a bitmap file or text file t hat you have created. Check Use Watermark , an d then selec t the water mark yo u want to u se. In background Check In back ground wit[...]

13 - 15 PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) Watermark S tyle You can change the Watermark ’ s size and position on the p age by selecting the Watermark, and clicking the Edit button. If y ou want to add a new Watermark, click t he New button, and then select Text or Bitmap in t he Watermark St yle. ■ Watermark Text Enter your Watermark te[...]

PRINTER DRIVER SETTINGS (W INDOWS ® ONLY) 13 - 16 Device Options Lets you set the following Printer Functions: Print Date & Time When enabled the Print Date and Time feature will print the date and time on your docum ent from your computer ’ s system clock. Click the Setting button to change the Date and Time format, and the Position and Fon[...]

13 - 17 PRINTER DRIVER SETTINGS (WINDOWS ® ONLY) Quick Print Se tup The Quick Print Setup feat ure allo ws you t o qui ckly s elect dr iver set tings . To vi ew set tings , si mply c li ck your mous e but ton on th e tas k tr ay i con. This feature can be set to ON or OFF from th e Device Opt ions .[...]

PRINTER DRIVER SETTINGS (W INDOWS ® ONLY) 13 - 18 Support tab The Support Tab provides driver version and sett ing information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the f ollowing screen: Brother Solutions Center The Brother Solutions Center is a Web site offe[...]

14 - 1 USING TH E BROTHER CONT ROL CENTER FOR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 14 14 Using the Brothe r Control Center for Windows ® 95/98/ 98SE/Me/2000 Professio nal and Windows NT ® WS 4.0 Brother MFL-Pro Contr ol Center The Brother Control Center is a software utili ty that pops up on the PC screen whenever [...]

USING THE BROTHER CONTROL CENTER F OR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 14 - 2 AutoLoad the Brother Contro l Center The Control Center is loaded every time Windows ® is started. When the Control Center is loaded, the Contr ol Center icon will appear on the task bar. If you don ’ t want the Control Center to loa[...]

14 - 3 USING TH E BROTHER CONT ROL CENTER FOR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 Brother Control Center Features Auto Co nfiguration During installation the Control Center will check your system to set up the default applications for E-mail, word processing and the graphics viewer/editor. For example, if you ar e u[...]

USING THE BROTHER CONTROL CENTER F OR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 14 - 4 Scanning operation s Scan to File — Lets you to scan directly to a file with two mouse clicks. You can change the file type and directory. Scan to E-mail — Lets you, with just two mouse clicks, scan a picture or text document direct[...]

14 - 5 USING TH E BROTHER CONT ROL CENTER FOR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 Scanne r sett ings f or Scan , Copy and PC-Fax button s When the Pop-Up screen appears, you can access the Scanner Settings window. Click the Smart Click icon at the top right of the Brother Control Center screen — OR — Click the M[...]

USING THE BROTHER CONTROL CENTER F OR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 14 - 6 Setting up the scanner configuration s The Pop-Up application stores eight different scanning modes. Each time you scan an original, you can ch oose the most appr opriate scanning mode from the foll owing: Faxing, Filing and Copying Tex[...]

14 - 7 USING TH E BROTHER CONT ROL CENTER FOR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 To access the scanner Configurations screen 1 Place the original face up in t he ADF. The Brother Contr ol Center screen will pop up. 2 Right-click the appropriate Control Center button to display Configurations and t hen click on it. [...]

USING THE BROTHER CONTROL CENTER F OR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 14 - 8 Scan to File Scanner settings From the pull-down list , select the scanning mode that is appropriate for the type of file: Faxing, Fil ing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy[...]

14 - 9 USING TH E BROTHER CONT ROL CENTER FOR WINDOWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 Destination folder PaperPort Folder — Select this checkbox to scan the original into your PaperPort folder. Other Folder — Select this checkbox, to scan the origi nal as another file type or to store it in ano ther directory/folder[...]

USING T HE BROTHER CONTROL CENT ER FOR WINDO WS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 14 - 10 Scan to E-mail Scanner settings From the pull-down list , select the scanning mode that is appropriate for the type of file: Faxing, Fil ing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft[...]

14 - 11 USING T HE BROT HER CONTROL CE NTER FOR WIND OWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 E-mail appl ication E-mail Appli cation — From the pull-down list, select your E-mail application. E-mail Sett ings — Click the E-Mail Settings button to set up links. The Send To Options window will appear: Send to Options Conv[...]

USING T HE BROTHER CONTROL CENT ER FOR WINDO WS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 14 - 12 Scan to Word Processor Scanner settings From the pull-down list , select the scanning mode that is appropriate for the type of file: Faxing, Fil ing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custo[...]

14 - 13 USING T HE BROT HER CONTROL CE NTER FOR WIND OWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 Word Processor Word Processor — Fr om the pull-down list, select the word pr ocessor you want to use. Click the Link Set tings button to display the sc reen to set up the document format you want to use and identify the OCR progra[...]

USING T HE BROTHER CONTROL CENT ER FOR WINDO WS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 14 - 14 User-defined button Scanner Settings From the pull-down list , select the scanning mode that is appropriate for the type of file: Faxing, Fil ing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; [...]

14 - 15 USING T HE BROT HER CONTROL CE NTER FOR WIND OWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 Copy Scanner settings From t he pul l-down l ist , sele ct t he scan ning mod e that is app ropr iate fo r the type of fi le: Draft Copy or Fine Copy. To change any of the setti ngs for this mode, click M odify Settings . Number of [...]

USING T HE BROTHER CONTROL CENT ER FOR WINDO WS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 14 - 16 Send a fax Scanner settings From the pull-down list , select the scanning mode that is appropriate for the type of file: Faxing, Fil ing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom; Draft Cop[...]

14 - 17 USING T HE BROT HER CONTROL CE NTER FOR WIND OWS ® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT ® WS 4.0 FAX Settings Brother PC-Fax FAX Resolution — Fine (200 × 200) 1 To change the fax options, click the FAX Options button. The Brother PC-FAX Pr operties screen appears: (For Windows ® 95/98/98SE/Me and Windows NT ® WS 4.0) (For [...]

HOW TO SCAN USING WINDOWS ® 15 - 1 15 15 How to scan using Windows ® Scanni ng a docu ment TWAIN comp lian t The Brother Multi-Function Li nk ® Pro software includes a TWAIN compliant scanner driver. TWAIN dr ivers meet the standard universal protocol for communicating between scanners and software applications. This means that not only can you [...]

15 - 2 HOW TO SCAN USING WINDOWS ® How to Access the Scanner 1 Open the software application (ScanSoft ™ PaperPort ® ) to scan a document. 2 Select Scan f rom the File drop-down menu or select the Scan button. The Scan pane appears in the left panel. 3 Select TWAIN_32 Brother MFL Pro Scanner fr om t he Scanner drop-down list box. The TWAIN_32 B[...]

HOW TO SCAN USING WINDOWS ® 15 - 3 Scanning a document i nto the PC You can scan a whole page — OR — scan a portion of the page after pre-scanning the document. Scanning a whole page 1 Place the original face up in t he ADF (automatic document feeder), or face down on the scanner glass. 2 Adjust the following settings, if required, in the Scan[...]

15 - 4 HOW TO SCAN USING WINDOWS ® PreScanning to crop a portion you want to scan The Pre -Scan button is us ed to previe w an im age for cro pping any unwant ed areas from t he image. When you ar e sat isf ied with t he prev iew, click the Start butt on in the scanner wi ndow to scan the image. 1 Place the original face up in t he ADF, or face do[...]

HOW TO SCAN USING WINDOWS ® 15 - 5 5 Place the original face up in the ADF again, if you used the ADF in step 1. 6 Click Start . This time only the select ed area of the original will appear in the PaperPort ® window (or your software application wi ndow). 7 In the PaperPort ® window, use the options available to refine the image. You can enlarg[...]

15 - 6 HOW TO SCAN USING WINDOWS ® Settings in the Scanner window Imag e Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be al tered for each default setting. The default settings are: Resolution You can change the scanning resolution from the Resolution drop down list. Hi gher resolutions take more memo[...]

HOW TO SCAN USING WINDOWS ® 15 - 7 Scan Type Brightness Adjust this settings (-50 to 50) to obtain the best image. The default value is 0, repr esenting an ’ average ’ . You can set the level b y dragging the slide bar to the right or left to lighten or darken the image. You can also type a value in t he box for the setting. If the scanned im [...]

15 - 8 HOW TO SCAN USING WINDOWS ® Document Size Set the Size t o one of the fol lowing: ■ Letter (8 1/2 × 11 in.) ■ A4 (210 × 297 mm) ■ Legal (8 1/2 × 14 in.) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7 1/4 × 10 1/2 in.) ■ Business Card (90 × 60 mm) ■ Photo 3.5 × 5 in. (9 × 13cm) ■ Photo 5 × 7 in. (13 × 18c[...]

HOW TO SCAN USING WINDOWS ® 15 - 9 ■ Width : shows the width of scanning area ■ Height : shows the height of scanning area ■ Data Size : shows the approximate data size calculated in a Bitmap format . The size will be different f or other file formats such as JPEG. You can see the actual paper size you selected on the screen.[...]

15 - 10 HOW TO SCAN USING WINDOWS ® Scanni ng a docu ment (For W ind ows ® XP only) WIA compliant Windows ® XP uses Windows Image Acquisition (WIA) for scanning images from the M FC. You can scan images directly into the Pap erPort ® viewer tha t Brother included with your MF C or you can scan im ages directly into any other software applicatio[...]

HOW TO SCAN USING WINDOWS ® 15 - 11 Scanning a document using the ADF 1 Place the o rigi nal fa ce up in the ADF (aut omat ic docum ent f eeder ). 2 Select the Document Feeder from the Paper source drop- down list box (A). 3 Select the picture type (B). 4 Select the Paper size f rom the drop-down list box (D). 5 If you require advanced settings, c[...]

15 - 12 HOW TO SCAN USING WINDOWS ® 6 To start scanning your document, click the Scan button in the Scan dialog box. PreScanning to crop a portion you want to scan using the Scanner Glass The Preview button is used to pr eview an image for cropping any unwanted portions from the imag e. When you are s atisfied with the preview, click the Scan butt[...]

HOW TO SCAN USING WINDOWS ® 15 - 13 5 Select the portion you want to scan by clicking the lef t mouse button and dragging it over the area. 6 If you require adva nced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Advanced Properties . Click the OK but ton af[...]

15 - 14 HOW TO SCAN USING WINDOWS ® 7 To start scanning your document, click the Scan button in the Scan dialog box. This time only the selected area of the original wil l appear in the PaperPort ® window (or your software application wi ndow). Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for reso[...]

HOW TO SCAN USING WINDOWS ® 15 - 15 Using the color scan key You can use the Scan to key on the control panel to scan originals into y our word processing, graphics or E-mail applications. The advantage of using the Scan to key is that you avoid the mouse clicks required to scan from your computer. The Scan to key will w ork only for Sc an to Card[...]

15 - 16 HOW TO SCAN USING WINDOWS ® Scan to E-mail You can either sca n a black and white or c olor original into your E- mail application as a file attachment. Although the Br other Control Center can be configured to send onl y black and white or color file attachments at one time, you can easily change this setting. (For details see Scan to E-m[...]

HOW TO SCAN USING WINDOWS ® 15 - 17 Scan to Card You can s can bl ack a nd white and co lor or igina ls int o a medi a car d. Blac k and white original s will b e stored in TIFF f ile fo rmat (*.TIF) . Color or iginal s may be stored in PDF (*.PDF) or JPEG (*.JPG) fil e format. The default setting is COLOR STD and the default file format is PDF. F[...]

15 - 18 HOW TO SCAN USING WINDOWS ® 6 Press o r to select the qualit y you want. Press Menu/Set . If you selected COL OR STD , COLOR FINE or COLOR S.FINE , press or to select t he file f ormat ( PDF or JPEG ). Press Menu/Set . — OR — To start scanning, press or to select START SCANNING . Press Menu/Set . — OR — To change the file nam e, go[...]

HOW TO SCAN USING WINDOWS ® 15 - 19 Using ScanSoft ™ PaperPort ® and TextBrid ge ® OCR ScanSoft ™ PaperPort ® for Brother is a document management application. You will use PaperPort ® to view scanned documents. PaperPort ® has a sophisticated, yet easy-to-use, filing system that will help you or ganize your graphics and text documents. I[...]

15 - 20 HOW TO SCAN USING WINDOWS ® Viewing items ScanSoft ™ PaperPort ® provides sever al ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Des ktop or folder). Items in the selected folder appear on the PaperPort ® Desk top. You can see PaperPort ® items (MAX files) and non-PaperPort ® it[...]

HOW TO SCAN USING WINDOWS ® 15 - 21 Organizi ng your items in fold ers PaperPort ® has an easy- to-use fili ng system for organizing your items. The filing system consist s of folders and items that you select to view in Desktop View. An item can be a PaperPort ® item or a non- PaperPort ® item: ■ Folders are arranged in a “ tree ” struct[...]

15 - 22 HOW TO SCAN USING WINDOWS ® ScanSoft ™ Text Bridge ® OCR lets you convert image text in to text you can edit ScanSoft ™ TextBridge ® OCR is installed aut omatically wi th PaperPort ® when you install Multi-Function Link ® Pro on your computer. ScanSoft ™ PaperPort ® can quickly convert the text on a ScanSoft ™ PaperPort ® ite[...]

HOW TO SCAN USING WINDOWS ® 15 - 23 You can Export items in other formats You can export or save PaperPort ® items in several popular file form ats, such a s BMP , JP EG, TI FF, or s elf-v iewing . For example, to create a file for an Internet Web site, export it as a JPEG file. Web pages often use JPEG fi les for displaying im ages. Exporting an[...]

16 - 1 USING REMOTE SETUP (FOR WINDOWS ® ) 16 16 Using Remote Setup (For Windo ws ® ) MFC Remote Setup The MFC Remote Setup application lets you to set up your MFC by using the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on you r computer screen. [...]

USING REMOTE SETUP (FOR WINDOWS ® ) 16 - 2 Export button Click the Export button to save your current settings to a file. Import button Click the Import button to r ead the settings from your saved file into the Remo te Se tup s cree n. You can use the Export and Import buttons t o save and use several sets of settings f or your MFC.[...]

17 - 1 USING PC-FAX (FOR WINDOWS ® ) 17 17 Using PC-FAX (For Windo ws ® ) PC-FAX sending The Brother PC-FAX f eature lets you send a file from your PC. You can create a file in any application on your PC, and then send it as a PC FAX. You can even attach a cov er page note. All you have to do is set up the receiving parties as Members or Groups i[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 2 Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen b elow. Outside line acce ss If you need to enter a number to access an outside line, enter it here. This is sometimes r equired by a local PBX t elephone system (for example, if you must dial 9, to get an outsid[...]

17 - 3 USING PC-FAX (FOR WINDOWS ® ) User interface In the Sending t ab select user interface. You can choose the Simple Style or the Facsimile Style. Sim ple st yle Facsi mile style[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 4 Speed Dial setup From the Brother PC-FAX Setup d ialog box, click the Speed Dial tab. (To use this f eature you must select the Facsimile Style user interface.) You can register any Member or Group on each of the ten Speed Dial buttons. To register an addre ss in a Speed Dial button: 1 Click the Speed Dial butt[...]

17 - 5 USING PC-FAX (FOR WINDOWS ® ) The Address Book From the Star t m enu, select Programs , Brother , Brother MFL Pro Suite , and then click Address Book . The Brother Address Book dialog box wi ll appear:[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 6 Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. 1 In the Address Book dial og box, click the icon to add a Member . The Brother Address Book Member Setup di alog box will appear: 2 In the Member Setup dialog b [...]

17 - 7 USING PC-FAX (FOR WINDOWS ® ) Setting up a Group for Broadcasting If you often send the same PC-FAX to several Members, you c an combine them in a Group. 1 In the Brother Address Book dialog box, click the icon to create a Group. The Group Setup dialog box appears: 2 Type the name of the new Gr oup in the Group Name field . 3 In the Avail a[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 8 Editin g Mem ber infor mation 1 Select the Member or Gro up you want to edit. 2 Click the edit icon. 3 Change the Member or Group inf ormation. 4 Click OK to save your changes. Dele ting a Member or Gr oup 1 Select the Member or Gro up you want to delete. 2 Click the delete icon. 3 When the Delete OK? dialog bo[...]

17 - 9 USING PC-FAX (FOR WINDOWS ® ) Exporting the Address Book You can export the whole Addr ess Book to an ASCII tex t file (*.csv). Or if you wish, you can select and create a Vcard that wil l be attached to that Member ’ s outgoing e-mail. (A Vcard is an electronic business card that contains the sende r ’ s contact i nforma tion.) To expo[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 10 5 Type the name of the file, and then select Save .[...]

17 - 11 USING PC-FAX (FOR WINDOWS ® ) Importing to the Address Book You can impo rt ASCII text files ( *.csv) or Vcards (elect ronic business cards) into your Address Book. To import an ASCII text file: 1 From the Address Book select Fil e , point to Import , and then click Text — OR — Click Vcard and go t o Step 5. 2 From the Available I tems[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 12 Setting up a Cover Page From the PC-FAX dial og box click . To access the PC-Fax Cover page setup sc reen. (See Sending a file as a PC-FAX using the Facsimile style on page 17-13.) The Brother PC-FAX Cover Page Setup dialog box will appear: You can enter information in e ach field. To From Comment Type the com[...]

17 - 13 USING PC-FAX (FOR WINDOWS ® ) Impo rt BM P fi le You can insert a bitmap file, such as your com pany logo, in the cover page. Use the browse button to s elect the BMP file, and then select the alignment style. Count Cover Page When the Count Cover Page box is checked, the Cover Page wil l be included in the page numbering. When this box is[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 14 3 Select Brother PC-FAX as your printer, and then click OK . The Fax Sendin g dialog box will appear. 4 Enter the fax number us ing any of the following methods: a. Using the dial pad enter the number. b. Click any of the 10 Speed Dial buttons. c. Click t he Address Book button, and then select a Member or Gro[...]

17 - 15 USING PC-FAX (FOR WINDOWS ® ) Sending a file as a PC-FAX using the Simple style 1 Create a fil e in Word, Excel, Paint , Draw or any other appli cation on your PC. 2 From the File menu, select Pri nt . The Print dial og box will appear: 3 Select Brother PC-FAX as your printer, and then cli ck OK . The FAX Sending dialog box wi ll appear: 4[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 16 6 When you ar e ready to send yo ur fax, click the Send icon. 7 If you wish to canc el the fax, click the Cancel icon. You can also click the icon to create or edit a cov er page.[...]

17 - 17 USING PC-FAX (FOR WINDOWS ® ) Setting up PC-FAX receiving (Windows ® 95/98 /98SE/Me /2000 Profes sion al an d Wi ndows N T ® WS 4.0 on ly) Running PC-FAX Receiving From the Start menu, select Program File, Brother, Brother MFL Pro Suite and then select ‘ PC-FAX Receiving ’ . The PC-FAX icon will appear on your PC Task bar for this Wi[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 18 5 Make su re File Format is checked for . max (Default Required to use with PaperPort). 6 If you want to, you c an check the Play wave file when receiving FAX check box, and then enter the path. 7 To load PC FAX receiving automatically when you start up Windows ® , sel ect the Add to St artup folder check box[...]

17 - 19 USING PC-FAX (FOR WINDOWS ® ) Receiv ing a Fax into the PC (Windows ® XP only) How to re ceive a Fax automatically Before you can start receiving faxes, please install the appropriate Windows XP driver ( Windows XP In-box driver or Brother W indows XP driver). After the driver is installed, refer to the following information to confi gure[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 20 4 Select the Start, All Programs, Accessories, Communications, Fax, Fax Console . If you have n ot configured your fax connec tion, the following screen will be displayed. Enter your details, ensuring you specify the outside line access number if necessary and click OK . Select the My location radio button if [...]

17 - 21 USING PC-FAX (FOR WINDOWS ® ) 5 The Fax Configuration Wizard st arts. Click Next . 6 Enter the sender informati on, and then click Next . 7 Select Brother MFC-5200C in the Please select the fax device pull-down list. Click to select the Enable Receive check box. Specify the number of rings before your MFC will attempt to answer the f ax. C[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 22 8 Enter the Transmitting Subscriber Identifi cation (TSID) , and then click Next . 9 Enter the Called Subscriber Identification (CSID) , and then click Next . 10 Select if you print a r eceived fax or save it in a folder, and t hen click Next .[...]

17 - 23 USING PC-FAX (FOR WINDOWS ® ) 11 Click Finish . The PC-FAX installation is now complete. When PC-FAX Receiving is active, you cannot run the Remote Setup utility. To use Remote Setup, check off Enable Receive in step 7. For information on how to use PC-FAX Sending and Receiving, please refer to Help in the Fax Console .[...]

USING PC-FAX (FOR WINDOWS ® ) 17 - 24 How to view the received faxes Faxes that are received i nto the PC will appear in the Fax Console. Click Start , poi nt to Al l Programs, Accessories, Communications, Fax , and then click Fax Console to open the Fax Console . I n the left pane, expand the Fax folder (i f it is not already expanded). The Fax f[...]

18 - 1 USING THE PHOTOCAPTURE CENTER ™ FROM YOUR PC (FOR WI NDOWS ® ) 18 18 Using the PhotoCapture Center ™ from your PC (For Windo ws ® ) Introductio n 1 Insert a SmartMedia ™ , Co mpac tFlas h ™ or Me mory Stick ™ card into your MFC. 2 In Windows ® Explorer on your PC, double-click the Removable Disk icon. The files and folders th at[...]

USING THE PH OTOCAPTURE CENTER ™ FROM YOU R PC (F OR WIND OWS ® ) 18 - 2 When you take out a media card, do t he following to keep from damaging it: 1 In the My Computer window, right-click the removable disk icon and select “ Ejec t ” from the Context menu. 2 Wait until t he LED on the M FC stops blinking before t aking out the media card. [...]

19 - 1 USING YOUR MFC WITH A MACINTOSH ® 19 19 Using your MFC with a Macintosh ® Setting u p your USB-equipped Apple ® Macintosh ® G3, G4 or iMac ™ or iBook ™ with Mac OS 8.5 - 9.2 or Mac OS X v.10 .1 The features supported by the MFC will depend on the operating system you are using. The chart below shows which features are supported. 1 Yo[...]

USING YOUR MFC WITH A MACINTOSH ® 19 - 2 Using the Bro ther printer driver w ith your A pple ® Macintosh ® (OS 8.5-9.2) To se l ect a Pr int er : 1 Open the Chooser from the Apple menu. 2 Click the MFL Pro Color icon. On the right side of the Chooser window, click the printer you w ant to print to. Close the Chooser .[...]

19 - 3 USING YOUR MFC WITH A MACINTOSH ® To print a document: 3 From the application soft ware such as PaperPort ® , click File menu and se lect Page Setup. You can change the settings for Paper Size , Paper Thickness , Paper Source , Orientation , and Scaling and then click OK . 4 From application software such as PaperPort, click File menu and [...]

USING YOUR MFC WITH A MACINTOSH ® 19 - 4 Using the Brother Printer Driver with Your Apple ® Macintosh ® (OS X v.10.1) Choo sing pa ge setup options From application software such as TextEdit, click the File menu and select Page Setup . M ake su re MFC-5200C is selected in the Format for pop-up menu. You can change the settings for Paper Size , O[...]

19 - 5 USING YOUR MFC WITH A MACINTOSH ® Choosing p rinti ng optio ns If you want to print multiple copies, a specific range of pages, or multiple pages on a single sheet of paper, or want t o control the special printing features of a printer or application, choose options in the Print dialog.[...]

USING YOUR MFC WITH A MACINTOSH ® 19 - 6 Sending a fax from your Macinto sh ® applic ation (OS 8 .5 - 9. 2) You can send a fax directly from a Macintosh ® application by doing the following: 1 Create a document in a M acintosh application. 2 To send a fax, select Print from the File menu. The Printer dialog box wi ll appear: When Printer is sele[...]

19 - 7 USING YOUR MFC WITH A MACINTOSH ® 4 Click Send Fax . The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The l eft box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numb ers as you s elect them. 5 To address the fax, type a fa x number in the Input F ax Number box. — OR ?[...]

USING YOUR MFC WITH A MACINTOSH ® 19 - 8 Setting up your Address Book You can add new Members and Groups to your Address Book, while you are addressing a fax. Adding a new Member 1 To add a new Member to t he Address Book, in the Facsimi le dialog box click Address . The Address Book dialog b ox will appear: 2 Click New . The following dialog box [...]

19 - 9 USING YOUR MFC WITH A MACINTOSH ® Adding a new Group You can set up a Group of people that you send the same fax to. 1 Click Group . The Group Setting dialog box will appear. 2 In the Group Name field, type a nam e for your Group. 3 In the Stored Fax Numbers box s elect t he peopl e fo r you r Grou p Click. The select ed people wi ll appear[...]

USING YOUR MFC WITH A MACINTOSH ® 19 - 10 Using the Brother TWAIN scanne r driver with your Macintosh ® The Brother MFC softw are includes a TWAIN Scanner driver for Macintosh ® . You can use this Macintosh ® TWAIN Scanner dr iver with any applications t hat support the TWAIN specif ications. Accessing the scanner Run your Macintosh ® TWAIN-co[...]

19 - 11 USING YOUR MFC WITH A MACINTOSH ® Scanning an image i nto yo ur Macintosh ® You can scan a whole page — OR — scan a portion aft er prescanning the document. Scanning a whole page 1 Place the original face up in t he ADF, or face down on the scanner glass. 2 Adjust the foll owing settings, if needed, in the Scanner Setup dialog box: Re[...]

USING YOUR MFC WITH A MACINTOSH ® 19 - 12 PreScanning an image PreScanning allows you to scan an image quickly at a low res olution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how i t will l ook. The PreScan button will allow you to cr op unwanted areas from the images. When you are sa[...]

19 - 13 USING YOUR MFC WITH A MACINTOSH ® Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. Color Type Black & White — Set t he image Type to Black and W hite for text or line art. Fo r photog[...]

USING YOUR MFC WITH A MACINTOSH ® 19 - 14 Scanning Area Set th e Size to one of t he following: ■ Letter (8.5 × 11 inches) ■ A4 (210 × 297 mm) ■ Legal (8.5 × 14 inches) ■ A5 (148 × 210 mm) ■ B5 (182 × 257 mm) ■ Executive (7.25 × 10.5 inches) ■ Business Card (90 × 60 mm) ■ Custom (adjusts it from 0.35 × 0.35 inches to 8.5 ×[...]

19 - 15 USING YOUR MFC WITH A MACINTOSH ® Adjusting the I mage Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘ average ’ s ettin g. You can set the Brightness level by dragging the slide bar to the right to light[...]

USING YOUR MFC WITH A MACINTOSH ® 19 - 16 Perceptual Matching — All the colors of a given gamut are scaled proportionally to fi t wit hin another gamut. The purpose is t o keep maintain the bal ance between the colors of the image. This i s the best way to get realistic images, f or photographs and other realisti c graphics. Saturation Matc hing[...]

19 - 17 USING YOUR MFC WITH A MACINTOSH ® MFC Remote Setup (Mac OS v.10.1 only) The MFC Remote Setup application allows you to quickly set up your MFC by taking advantage of the ease and speed of p rogramming on your Macintosh ® . When you a ccess this application, the settings on your MFC will be do wnloaded automatically to your M acintosh ® a[...]

USING YOUR MFC WITH A MACINTOSH ® 19 - 18 Using the Ph otoCapture Center ™ from Macintosh ® You can acces s the Media Card in sert ed int o the M FC fro m Macint osh ® . 1 Insert a S martM edia ™ , CompactFlash ™ or Memory Stick ™ card into your MFC. The remova l di sk ico n will a ppear on t he Desk top. 2 Double-click the Removable Dis[...]

20 - 1 IMPORTANT INFORMATION 20 20 Important information Standard telephon e and F CC Notices These notices are in effect on models sold and used in the United States only. When programming emergency numb ers or making test calls to emergency numbers: ■ Remain on the line and briefly explain to the dispatcher the reason for the call befor e hangi[...]

IMPORTANT INFORMATION 20 - 2 Your telephone company may make changes to its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. If you experience trouble wi th your MFC-5200C, pl[...]

20 - 3 IMPORTANT INFORMATION Federal Commun ications Commission (FCC) Declarati on of Co nformity (USA only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911 USA TEL: (908) 704-1700 declares, that the products Product Name: MFC-5200C comply with Part 15 of the FCC Rules. Operation is s[...]

IMPORTANT INFORMATION 20 - 4 Intern ati onal E NERGY S TAR ® Compliance Statement As an E NERGY S TAR ® Partner, Brother Industries, Ltd. has determined that product meets the E NERGY S TAR ® guidelines for energy effi ciency. Important safety instructions 1 Read all of t hese instructions. 2 Save them for later reference. 3 Follow all war nings[...]

20 - 5 IMPORTANT INFORMATION 11 If an extensio n cord is used wit h this prod uct, make sure t hat the tota l ampere ratings on t he product s plugged int o the exten sion cord do not exceed the extens ion cord ampere rat ing. Also , make sure that th e tota l of all prod ucts plugg ed into the wall outl et does not exceed 15 amperes (USA onl y). 1[...]

IMPORTANT INFORMATION 20 - 6 Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered tradem ark of Brother Industries, Ltd. PhotoCapture Center is a trademark of Brother International Corporation. Multi-Function Link and True2Life are registered trademarks of Brother International Corporation. © Co[...]

21 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 21 Troubleshooting and routine maintenance Troubleshootin g Error Messages As with any sophisticated office product, errors may occur. If this happens, your MFC identify t he problem and displays an error message. The most c ommon error messa ges are shown below. You can correct most pr oblems by yo[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 2 ERROR MESSAGES ERROR MESSAGE CAUSE ACTION DOC. COVER OPEN The document cover is o pen. Rem ove any paper fr om the A DF and close the docu ment cover, and the n press Stop/Ex it . DR MODE IN USE The mac hine is se t to Distinctive Rin g mode . You can not chang e the Re ceive Mode fro m Manual to anoth[...]

21 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE Origi nal jams Based upon where the original or printed sheet is jammed, fol low the appropriate set of inst ructions to remove it. Orig inal is ja mmed in t he t op of the ADF u nit . 1 Take out any pape r from the ADF that is not jammed. 2 Lift the ADF cover 3 Pull the jammed original out to the righ[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 4 Printer Jam or Paper Jam Remove th e jamme d paper d epend ing on whe re it is jamm ed in th e MFC. Paper is jammed in the paper tray. 1 Remove any paper from the paper tray that is not jammed. 2 Pull up the j ammed paper to remove it. To improve the reliability of paper feeding, turn on Secure Feed mo[...]

21 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE Paper is jammed inside the MFC. 1 Open the scanner cover by releasing the scanner cove r release lever and lifting the scanner cover. 2 Remove the jammed paper. 3 Close the scanner c over. Paper is jammed inside the f ront of the MFC. Pull the jammed paper toward you. If the jammed paper is under the p[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 6 Paper is jammed inside the back of t he MFC. If the paper ri ps, the pieces of paper may get stuck inside the back of the machine. 1 Remove any paper from the paper tray that is not jammed. 2 Open the manual feed cover. 3 Use tweezers to pull out the ripped pieces of p aper. 4 Close the manual feed cov[...]

21 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE If you are having difficulty with your MFC If you think there is a pr oblem with your MFC, make a copy first . If the copy looks good, the problem is probably not your MFC. Check the chart below and follow t he troubleshooting tips. DIFFICULTY SUGGESTIONS Printing or Re ceivin g Faxes Conden sed prin t[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 8 DIFFICULTY SUGGESTIONS Phon e Line or Connect ions The MFC d oes no t answer when called Make sure the M FC is in th e correct receiving mode for your se tup (eithe r MANUAL , FAX ONLY , FAX/TEL , or EXTERNAL TAD ). Ch eck for a dial tone. If possible, call your M FC to hear it an swer. If th ere is st[...]

21 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY SUGGESTIONS Cannot prin t when using Pain t Brus h. Try setting the Display se tting to ’ 256 co lors. ’ Cannot print whe n using Adobe Illu strator . Try to re duce the p rint re solution. Thick lines and thin lines appear al tern ately. (b anding ) Turn OF F ’ Bi-Directional Printing[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 10 How to improve print quali ty Cleaning the print head Clean the pri nt head if you get a horizontal line in the text or graphics on your printed pages. You can clean the four color print heads (black, cyan, yellow, magenta) or a single color by using the In k key. WARNING Do NOT clean the print hea d [...]

21 - 11 TROUBLESHOO TING AND ROUTINE MAINTENANCE 5 If the quality is OK for all the c olors, press 1 ( YES ) to go to STEP B — OR — If white horizontal lines appear in some color blocks below, press 2 ( NO ). The LCD will ask you if the print quality is OK for each co lor. 6 Press 2 ( NO ) for any color with a problem. The LCD shows: Press 1 ( [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 12 12 Repeat Steps 1 and 2 (in Print Qual ity Check ) to print another sample Print Quality Check Sheet and then check it. 13 Press Stop/Exit . If you still see missing ink in t his Print Qualit y Check Sheet, repeat the cleaning and test pr int procedures at least five t imes. If ink i s still missing a[...]

21 - 13 TROUBLESHOO TING AND ROUTINE MAINTENANCE Checking the ink volume You can check the ink that is left in the cartridge. 1 Press Ink . 2 Press 3 to select 3.INK VOLUME . 3 Press or to select th e color you want to check. Press Menu/Set . The LCD shows the ink volume. 4 Press Stop/Exit . Packing and shipping the MFC Whenever you transpo rt the [...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 14 3 Unplug the MFC f rom the telephone wall jack ( phone socket). 4 Unplug the MFC f rom the AC power outlet . 5 Unplug the Parallel cable or USB cable f rom the MFC. 6 Remove the telephone line cord, and put all the parts in their original packaging or protecti ve wrapping. 7 Wrap the MFC in the plast [...]

21 - 15 TROUBLESHOO TING AND ROUTINE MAINTENANCE 9 Pack any extra parts (cord and pr inted materials) in the box. DO NOT pack the used i nk cartridges. 10 Close the carton. If you are retur ning the MFC to Br other as part of t he Brother Exchange Service, pack only the MFC. Keep al l the separate parts to use with your ‘ Exchange ’ machine.[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 16 Routine maintenance Cleaning the Scanner Unplug the MFC and l ift the document cover. Cl ean the scanner glass and the white film with isopropyl alcohol on a s oft lint-free cloth. Open the document co ver. Clean the white film and the glass strip under the film wi th isopropyl alcohol on a l int-free[...]

21 - 17 TROUBLESHOO TING AND ROUTINE MAINTENANCE Cleaning the MFC printer platen WARNING ■ Be careful not to touch the paper feed star wheels and flat cable, and encoding film. ■ Be sure to unplug the MFC from the AC power outlet before cleaning the printer plat en. To clean your MFC printer plat en, wipe it wit h a soft lint fr ee cloth that i[...]

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 18 3 Press Menu/Set . If one or more ink cartridges are empty, for example Black, the LCD shows INK EMPTY BLACK and PLS OPEN COVER . 4 Pull the Scanner cover r elease lever and lif t the Scanner cover. 5 Press the appropriate colored ink car tridge cover to open it, and then remove the ink cartridge. 6 O[...]

21 - 19 TROUBLESHOO TING AND ROUTINE MAINTENANCE 10 For each new cartridge, press 1 on the dial pad to r eset the ink dot counter for that color automatically. The MFC w ill enter a cleaning cycle for appr oximately 3 min utes for each replaced cartridge. T he LCD alternately shows CLEANIN G and PLEASE WAIT . When the MFC completes the cleaning cyc[...]

SPECIFICATIONS S - 1 S S Specifications Produc t des criptio n The MFC-5200C is a 6in1 Multi-Function Center: Color Print er, Color Copier (multiple copies), Color Scanner, Plain Paper Color Fa x, Pho t oCap tu re Cent e r ™ and PC Fax (via your PC). General Memory Capac ity 8MB Automatic Document Feeder (ADF) up to 30 shee ts (20 lb ) Paper Tray[...]

S - 2 SPECIFICATIONS Print media Copy Paper Input Paper Tray ■ Paper type: Plain paper, inkjet paper (coated paper ), glossy paper, tr ansparencies and envelopes ■ Paper size: Letter, Legal, A5, B5, Executive, envelopes (commercial No. 10, DL, C5), Post card, Index card. Width 3. 5-8.5" (89-216 mm) Height 4. 0-14" (101-356 m m) Weight[...]

SPECIFICATIONS S - 3 Fax * “ Pages ” refers to t he “ Brother Standard Chart No. 1 ” (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior noti ce. Compat ibilit y ITU-T Group 3 Coding System MH /MR/ MMR/ JPEG Mode m Spee d 33600-2400 bps Autom atic Fallba ck Doc[...]

S - 4 SPECIFICATIONS Scanner Printer Interface Color/Mono Color/Mono TWAIN Complian t Yes Resolution Up to 9,600 × 9,600 dpi (interpolated) Up to 600 × 2,400 dpi (optical) Document Size ADF Width: 5.8" to 8.5" (148 mm to 216 m m) ADF Height: 5.8" to 14.0" (148 mm to 356 m m) Scanner Width: Max. 8.5" (216 mm) Scanner Heigh[...]

SPECIFICATIONS S - 5 Computer Requiremen ts Minimum System Requirements Computer Platform & Operating System Version Processor Minimu m Speed Minimum RAM Recom mended RAM Available Hard Disk Space Windows ® Operating System 95, 98, 98SE Pentium 75MHz 24 MB 32 MB 110 MB Me Pentium 150 MHz 32 MB 64 MB NT ® Workstation 4.0 Pent ium 75MHz 2000 Pr[...]

S - 6 SPECIFICATIONS Consumable Items Network (LAN) Board (Option) When you add the optional Network (LAN) Board (NC-8100h), you can connect your MFC into the net work to use the Internet FAX, Network Scanner, Network Printer and Networ k Management operations. Ink Black and 3 individual color ink cartridges s eparate from the four print heads. Ser[...]

GLOS SARY G - 1 G G Glossary ADF (Automatic Document Feeder) Ref ers to the number of pages that can be placed in the document feeder and fed one at a time automatically. Auto Dial List A listing of names and num bers stored in Speed Dial memor y, in numer ical or der. Automatic fax transmission Sending a fax wit hout picking up the handset of an e[...]

G - 2 GLOSSARY Communi cation error ( or Comm . Error) An error during fax sending or receiving, usually cau sed by line noise or s tati c. Coding Method Method of coding the information contained in a document. All fax machines must use a minimum standard of Modified Huff man (MH). Your f ax machine is capable of greater compression methods, Modif[...]

GLOSSARY G - 3 External phone A TAD (telephone answering device) or telephone that is plugged i nto the EXT jack of your MFC. F/T Ring Time The length of time that the Brother machine rin gs (when the receive mode setting is FAX/TEL) to notify you to pick up a voice call that it answered. Fax Activity Report Li sts information about the last 200 in[...]

G - 4 GLOSSARY Manual fax When you l ift the handset of your external telephone so you can hear the receiving fax machine answer before you press Start to begin t ransmission. Menu mode Programmi ng mode for changing your machine ’ s settings. Multi-Function Link Pro ® Suite Turns your MFC into a printer and a scanner and enables PC faxing using[...]

GLOSSARY G - 5 Remote Activation All ows you to transfer a fax call, answered at an external or extension phone, to the MFC. Remote Retrieval Access The ability to access your MFC remotely from a touch tone phone. Remote Retrieval Access Code The four-digit code (159 ) that allows you to call and access your MFC fro m a remote location. Resolution [...]

G - 6 GLOSSARY Temporary Settings You can select certain options for each fax transmission without changing the default settings. Tone A form of dialing on t he telephone line used for Touch Tone telephones. Transmission The process of sending d ocuments over the phone lines from your MFC to the receiving f ax machine. Transmission Verification Rep[...]

I - 1 S INDEX A access codes, storing and dialing ...... .... .... ....... .... ..... .. 7-5 accessories and supplies ...... ..ii ADF (Automatic Document Feeder) ........ .... ..... .... ....... .. 6-1 ADF cover ..... ....... .... ....... .. 21- 3 automatic dialing ..... .... .... ....... .... ..... .. 7-4 fax receive .... ....... .... ..... .... 5[...]

I - 2 D Date and Time .. .... .... ..... ..... 4 -2 Delayed Batch Transmission ........ ..... .... . 6-1 6 Delayed Fax ......... .... ..... ... 6- 15 dialing a pause ..... ..... .... .... ..... ..... 7 -7 access codes and credit card numbers .... ....... .... ..... .... . 7-5 automatic fax redial .. ...... . 6- 8 Fax Redial ..... .... .... ....... [...]

I - 3 FAX/TEL mode .... ...... ..... .... 5- 1 answering at extension phones .... ...... ..... .... ....... .. 5-5 double-ringing (voice calls) ....... .... ..... .... 5- 3 Easy Receive ...... .... ..... .... 5-4 FAX Receive Code ....... .... 5-6 receiving f axes .... ...... ..... .. 5-5 Setting F/T Ring Tim e .... .. 5-3 Setting Ring Delay .......[...]

I - 4 Paper .... ..... .... ....... .... ... 2-1 , S-2 capacity ...... ..... .... ....... .... . 2-2 jam ... ..... ...... ..... .... ....... ... 21- 3 Size ....... .... ..... .... ....... .... ... 4 -2 size of original .. .... ..... ...... . 6- 1 Type ...... .... ..... .... .... ....... ... 4 -1 PaperPort ® accessing ......... .... ....... ... 15-[...]

I - 5 S Safet y Instr uctions .... ...vii , 20-4 Scanning into PC .... ...... .... 15- 3 ScanSoft ™ PaperPort ® .......... .... ... 15-19 Scansoft ™ TextBridge ® OCR ........... ..... .... ....... 15-22 Search, for stored numbers 7-4 Setup Date and Time ....... ....... .... 4- 2 Station ID (fax header) .... . 4-3 shipping the machine ...... 2[...]

REMOTE RETRIEVAL ACCESS CARD R - 1 S Remote Retrieval Access Card If you plan to receive fax messages while away from your machine, carrying the Remote Ret rieval Access Card printed below wi ll serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wall et or organizer. Keeping it handy will hel[...]

R - 2 REMOTE RETRIEVAL ACCESS CARD Press Menu/Set , 2 , 5 , 3 . fax number where you want your fax messages forwarded followed by . Program Fax Forwarding Number, press 4 . Enter the new Turn Fax Storage on , press 6 . Turn Fax Storage off , press 7 . R ETRIEVE A F AX Press 9 6 then to Retrieve all faxes , press 2 , then enter the number of remote [...]

EQUIPMENT A TT A CHMENT LIMIT A TIONS (Canada only) NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. This is confirmed by the registration number. The abbreviation, IC, before the registration number signifies that registration was performed based on a Declaration of Conformity indicating that [...]

These machines are made for use in the USA and CANAD A only . W e cannot recommend using them ov erseas because it may violate the T elecommunications Regulations of that country and the power requirements of your multi-function center ma y not be compatib le with the power a vailab le in f oreign countries. Using USA or CANAD A models over seas is[...]