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Brother QL500 manual

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Table of contents for the manual

  • Page 1

    1 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x B R O THER QL -50 0/550/650TD/1050/1050N Software User's Guide QL -650 T D QL-5 50 Q L-1050/ 105 0N Q L-500[...]

  • Page 2

    Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x 2 Introduction Co nte nts Abou t This Manual ..... ......... .......... ......... ................... ......... ......... .......... ......... ................ 4 Manua l Structure ................ .......... ......... ......... .......... .................. .......... .......[...]

  • Page 3

    3 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x How t o use the User 's Guide (H TML M anual ) ................... ................... .................. ..... 56 Sharing t he printer ................. ................... ................... .................. ................... .............. 5 8 Usin[...]

  • Page 4

    Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Abou t Thi s Ma nual 4 Introductio n Congrat ulations on purchasing a Brother QL-series label printer . The B rot her QL-500/ QL-550/QL-650T D/ QL-1050/ QL-1050N label p r inter (herea f ter referred to as "the printe r " ) enables you t o qui c kly and[...]

  • Page 5

    Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Fro m Labe l Cr eati on to Pri nti ng 5 C rea ting L abels (For Wind ows) This section des cribes the general procedure for creating labels using the printer . For detailed step-by-step instructions, refer to t he rela ted pages or Help f i les. From Label Cr e a[...]

  • Page 6

    Fro m Labe l Cr eati on to Pri nti ng 6 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x 3 Crea te and pri nt the l abel. Select your p referred m et h od: printing l a bel s d irect ly f r o m th e printer , or pri nt from a P C. Î Page 7 Se lec t a tem pl ate Afte r creati ng a te mplate with you r PC, cr ea[...]

  • Page 7

    S tart ing P -to uch Edit or 7 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x This section ex plains the procedure for creating various kinds of labels using P-t o uch E ditor . S t arting P-touc h Editor 1 Click [Start]- [Al l Prog ra ms (Pro gram s)]- [Brothe r P-touch]-[P -touch Edi tor 4.2]. When th e P-t[...]

  • Page 8

    S tart ing P -to uch Edit or 8 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Layo ut win dow The layout w indow consists of the following seven sections: Me nu C om mand s are cat egorized under each menu (File, Edit, V ie w , and Insert) by f unction . St an da rd toolba r A g r oup of f re quently used com[...]

  • Page 9

    Creat ing an Add ress La bel 9 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Creating an Address Label This section des cribes the process of creating an address label. 1 In t he P age prope r t i e s box , select [Sta ndard Address Lab e l] f rom t he [ La bel For m at ] li st box . • T he label format i [...]

  • Page 10

    Pri nti ng a Labe l 10 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Printing a Label This section ex plains the procedure for printing a label you have created. 1 In the Pr int property box, set the num ber of copie s to be pr inted to [1] and cl ick . The label is pri nted. 2 Cut o f f t he printed la bel [...]

  • Page 11

    Savi ng a Labe l 11 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Saving a Label Y o u can save a label you have cr eated in a file f or later us e. This s ection explains the pro cedure for sav ing a label you have crea ted. 1 Click [File ]-[Sa ve As]. The [Save As] dialog box appears. 2 Sele ct the folder [...]

  • Page 12

    Cr ea ting D iffer ent Ty pes of La be ls 12 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Creating Different T y pes of Labels The followin g are examples of t he labels that can be c r eated using various functions of the P-touch Editor . Refer to the Creating Labels section in the P-touch Editor Help for [...]

  • Page 13

    Us ing the P -tou ch E di tor Help 13 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Using the P-touch Ed itor Help The P - t ouch Editor Help offers detail ed information on availab le f eat ures and explains on how to use t he P- touch E ditor . Ope ning t he Help f iles 1 Start ing P-t ouc h Editor Refer t[...]

  • Page 14

    Us ing the P -tou ch E di tor Help 14 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Prin ting a Help descr iption The informa t ion given in P-touch Editor Help can be printed. Use your normal printer to pri nt the P-touch Editor Help information. 1 In t he [ Contents ] tab, select a ny topic you w ant t o p[...]

  • Page 15

    Cr eat ing La bels E ffic ientl y 15 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Creating Labels Efficien tly T o create labels efficiently , you can utilize the L abel List an d Da tabase functions of P-tou ch Editor. Since labels can b e automaticall y created f rom a dat ab ase or labe l log, you can cr[...]

  • Page 16

    Cr eat ing La bels E ffic ientl y 16 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Switching th e L ab el List view There are two ways to display the La bel List/Database wi ndow: Re c o rd View an d Form View . T o change the view , right-click in the Label List/Dat abas e window , and sele c t either Recor[...]

  • Page 17

    Cr eat ing La bels E ffic ientl y 17 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Ente r ing da t a In t he following exam ple, type an address and a name in the Body field. 1 Right - clic k in the Label List/Database window, a nd click [Create New Record ]. A new record is add ed to t he li st. 2 Double-c [...]

  • Page 18

    Cr eat ing La bels E ffic ientl y 18 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Layout S tyles The Layout Style function allows you t o cr eate labels using l ab el list i nformati on i n a simple way .  Wh at i s a L ayout S tyle? • Th e L ayout Style function lets you use a variety of saved label l[...]

  • Page 19

    Cr eat ing La bels E ffic ientl y 19 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x  Using a Layout S tyle to cr eate l abels 1 With t he La be l List/Database window displa yed, clic k [Format ]-[Appl y L ayou t S tyle] . The [Apply Layout S tyle] dialog box appears. 2 Sel ect a la y out s uitable for the[...]

  • Page 20

    Cr eat ing La bels E ffic ientl y 20 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x  Creatin g a nd registe ring a new L ayout S tyl e W hen there is n o layout style appropriate for t he labe l you want to create, y ou can creat e a new l ayout style. Y o u can then save it as a new layout style for l ate[...]

  • Page 21

    Cr eat ing La bels E ffic ientl y 21 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x 7 Click [File ]-[Sa ve As]. The [Save As] dialog box appears. 8 Move to the folde r in which you want to save th e la bel layo ut. 9 From the [Save As] type pull down, select [Lay out Sty le Tem plate ]. En ter the [ Fil e nam[...]

  • Page 22

    Cr eat ing La bels E ffic ientl y 22 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Printing lab els from the Label L ist 1 Clic k in t h e Print pr operties . The [Print] dialog box appears. 2 Cho ose the Prin t Option s. Refer to Î "Print Options and label cutting" on page 10 . 3 In [ P ri nt Ran[...]

  • Page 23

    Cr eat ing La bels E ffic ientl y 23 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x U sing exter nal databa se fil es This section describe s the procedure f or creating b arcode labels with a databas e. The following exam ple uses a Microsoft ® E x cel file as a data base. 1 Prepa re a d atabas e fil e. The[...]

  • Page 24

    Cr eat ing La bels E ffic ientl y 24 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x 5 Spe cify how the f ile will be opened, a nd clic k . The Database wi ndow appears . • Con nect as read-only. Used to print th e original data. The d ata cannot be edited. • Create a cop y that can be edited. Allows you t[...]

  • Page 25

    Cr eat ing La bels E ffic ientl y 25 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x 10 Sele ct [Ba r Cod e]. The databa s e content is m erged into the layout work area as bar code data. 11 Clic k in t h e Print pr operties . The [Print] dialog box appears. 12 In [ P ri nt Range], sel ect [All Re c ord s ] a [...]

  • Page 26

    Cr eat ing Labe ls wi th O the r Ap plic ation s 26 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Creating Labels w ith Other Applic ations W hen installing the s of tware, if you sel ec t t he A dd-In funct i on, a P-touch t ool will be automatically inst alled onto the Microsoft ® Word, Ex cel, and Outloo[...]

  • Page 27

    Cr eat ing Labe ls wi th O the r Ap plic ation s 27 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Micr osof t W ord W i th the Add-In function, you can directly copy the text selected in Microsoft ® W ord to a lab el layou t. Creating lab els usin g Micr osoft Word 1 Op en a M i cros oft ® Word doc um ent [...]

  • Page 28

    Cr eat ing Labe ls wi th O the r Ap plic ation s 28 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x 3 Clic k . The labels are printed. How to add t h e Microsof t Wor d text to a label lis t If y ou want to register the text in t he label l ist , chec k the [ Record In Label List] c heck box in the Add-In Prev[...]

  • Page 29

    Cr eat ing Labe ls wi th O the r Ap plic ation s 29 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Mi croso f t Ex cel W i th the Add-In function, you can directly copy text selected in Microsoft ® Ex c e l to a label layout . Creating labels u sing M icroso ft Excel 1 Op en a M i cros oft ® Ex cel w ork sh[...]

  • Page 30

    Cr eat ing Labe ls wi th O the r Ap plic ation s 30 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x 4 Clic k . The labels are printed. How to ad d the Microsof t Excel text to a label list If y ou want to register the text in t he label l ist , chec k the [ Record In Label List] c heck box in the Add-In Previe[...]

  • Page 31

    Cr eat ing Labe ls wi th O the r Ap plic ation s 31 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Micr osof t Outl ook W i th the Add-In function, you can directly copy the text selected in Microsoft ® O utlo ok ® to a label layout. Items you c a n import are: Contacts, Calendar items, Deleted I tems, Draf[...]

  • Page 32

    Cr eat ing Labe ls wi th O the r Ap plic ation s 32 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x How to add t h e Microsof t Outlook t ext to a lab el lis t If y ou want to register the text in t he label l ist , chec k the [ Record In Label List] c heck box in the Add-In Preview window . New records are au[...]

  • Page 33

    Sta rting t h e P-to uc h Add ress Bo ok 33 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x This section des cribes the procedure for creating labels from contacts efficiently using the P-tou c h Address Book . S t arting the P-touch Address Book 1 Click [Start]- [Al l Prog ra ms(P r ogr ams )]- [Brothe r P-to[...]

  • Page 34

    Sta rting t h e P-to uc h Add ress Bo ok 34 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Layo ut win dow The layout w indow consists of the following eight sections: Me nu b ar C om mand s are cat egorized under each menu (File, Edit, V ie w , and Insert) by f unction . St an da rd toolba r A grou p of freq[...]

  • Page 35

    Creating a New Co ntact 35 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Creating a New Cont act This section ex plains how to create a new c ont act. 1 Click [F ile]-[ New C ont act]. Or, clic k . The [ New Contact ] dial og box appe ars . 2 Ente r data fo r each item. New Co ntact f orm toolbar The fo l lo[...]

  • Page 36

    Impo rting th e Cont act Dat a 36 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Importi ng the Cont a c t Dat a The CS V format files and Outlook ® Cont ac t s data c a n b e imported and us ed as P -touch Address Book contact s. Im por ting th e cont a ct da t a in CS V for mat 1 Click [File]-[ Imp ort]-[ [...]

  • Page 37

    E diting the C ontac t Data 37 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x I mpo rtin g the Ou tloo k co ntact dat a 1 Click [File ]-[Imp ort]-[ Outloo k Con tact s]. The [Fiel ds to Im port ] dialog bo x appe ars . 2 Ass ign [CSV/Outlo ok Fi e ld s] to [ Address Book Fi e lds ] and cl ick . The Contact d [...]

  • Page 38

    Pri nti ng t h e La bel 38 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Printing the Label This section expl ains how to print a created l abel. 1 Clic k . The labels are printed. 2 Cut o f f t he printed la bel using t he Cut butt on or the C ut l eve r (Br other QL-5 00) o f the p rinter . Pri nt Option s[...]

  • Page 39

    Sta rting up P- tou ch Tran sfer Ma nager 39 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x The P-touch T ransf er Manager i s basicall y f or the QL-650T D.The QL-1050 can also t ransfer t emplates, but it can not selec t template s with m achine si de oper ation. S o use the ESC/P command, which can transf [...]

  • Page 40

    Sta rting up P- tou ch Tran sfer Ma nager 40 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Ex pl anati ons of th e Ico ns Fold er vi ew Ico n Button name Func tion Transfer (Only for P-touch Transfer Manager) Transfers t he label t em p l ates and other data on y our PC to th e pr in ter. Back u p (Only for [...]

  • Page 41

    Tr ansferr ing l abel te mpla tes fr om the PC to the p rinter 41 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x T ransferring l abel temp lates from the PC to the printer 1 Sele ct the p rin ter to tra nsfe r data to . 2 Right c l ic k the [ Conf i gura tio ns folder], then select [N ew] and c rea te a ne w [...]

  • Page 42

    Tr ansferr ing l abel te mpla tes fr om the PC to the p rinter 42 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x 5 Sele ct the d ata or fol der you want to transf er, then c lick . The transfer confirmation mes s a ge is displayed. 6 Cl ic k [Y es]. The data i n the folder selected with the f older view is tr[...]

  • Page 43

    Tr ansferr ing l abel te mpla tes fr om the PC to the p rinter 43 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x C reati ng a nd tran sfer rin g a new mess age ( QL-6 50TD only) 1 Sel ect the QL- 6 50TD C onfi gurations f older or a ny f older under i t. 2 Righ t c lick, then se lect [New M essag e]. The m es[...]

  • Page 44

    Back ing up labe l temp lat es 44 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Backi ng up label tem plates This transfers label templates and other data in the printer to t h e P C. 1 Connec t the PC an d the printer by cable and s wit c h on the printer power. The printer m odel n am e is displayed i n th[...]

  • Page 45

    Ch anging prin ter s ettin gs fro m th e PC 45 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Changi ng print er settings fr o m the PC 1 Connec t the PC an d the printer by cable and s wit c h on the printer power. The printer m odel n am e is displayed i n the f older vi ew . 2 Sele ct the p rin ter, th en [...]

  • Page 46

    Sta rting up the P-t ouch Libra r y 46 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x S t arting up t he P-touch Library Y o u can start up t he P-touc h L ibrary an d ed it and print labels. 1 Click the [S tart] b utton , th en se l ect [All p rogra ms (Pro gram s)]-[B rot her P-t ouch ]-[P- touch Tools ]-[P[...]

  • Page 47

    S earch ing la bels 47 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Search ing labels Y o u can search label temp la tes registered in the P-touch Library . 1 Clic k . The [Search] dialog box is displayed. 2 Chec k the ite m s to be used as searc h conditions and set the se a rch it ems. The searc h items t[...]

  • Page 48

    Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x P roced ur e for C rea tin g an d Pr intin g La bels 48 Creating L abels (For Ma cintos h) This section des cribes the general procedure for creating labels using the printer . Refer to the sections indicated for de t ails related t o each operation, or to the &q[...]

  • Page 49

    P roced ur e for C rea tin g an d Pr intin g La bels 49 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x 3 Crea te and pri nt the l abel. Choose a method for c r e ating and printing the labe l: using only t he printer , or creat ing the text usin g an application on the compu t er . The t emplate downl oading [...]

  • Page 50

    Sta rting t h e P-to uch Edi tor 50 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x This section des cribes to create a wide r ange of labe l s using the P-touch Editor . S t arting the P-touch Editor 1 Double-c lick the [Applic ations] folder of t he dri v e , where t he P-touch E ditor is ins talled. The [Ap[...]

  • Page 51

    Sta rting t h e P-to uch Edi tor 51 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Layo ut Wi ndow The layout w indow has t he following six features. D raw T oo lbar Provide s tools for selecting objects, entering text and drawi ng graphics . Pri nt T ool bar Provide s pri nt preview display , p r i nt setti[...]

  • Page 52

    Sta rting t h e P-to uch Edi tor 52 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Property Dock Pag e property , font prope rty , layou t property , te xt property are available. C li ck the buttons on the property dock to d ispl ay and close the property box. Prope r ty Nam e Function Page Propert ies Sets [...]

  • Page 53

    Creat ing an Add ress La bel 53 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Creating an Address Label This se c t ion describes the process of creating an address label on Mac OS ® X 10.3.9 as an ex ample. 1 Clic k on in the Pr ope rty dock. The page p roperties bo x i s displayed. 2 Sel ect "S tanda[...]

  • Page 54

    Pri nti ng t h e La bel 54 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Printing the Label This section des cribes the printing process for a created label. 1 Clic k on in the pr int ba r. A dialog for pri nt settings is displayed. 2 Sel ect "1 " for Copie s in the print propertie s box and then c[...]

  • Page 55

    Pri nti ng t h e La bel 55 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x  Roll Setti ng  Ha l fton e/C o lo r S pe cifies halftone, brightness and c ontrast.  P-t ouc h Edi tor Numbe ring: S pec ifies t he increment when num bering the labels (serial num bers). Settings D etails Length Spe c ifies t[...]

  • Page 56

    Ho w t o us e the Us er' s Guid e ( HTM L Ma nua l) 56 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x  Summary Displays t he list of print settings. How to use the User's G ui de (HTML Manu al) The CD-ROM sup plie d wi th t h i s printer contai ns the User's Guide (HT ML M anual) , which des[...]

  • Page 57

    Ho w t o us e the Us er' s Guid e ( HTM L Ma nua l) 57 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x User’ s Gu ide ( HTML Ma nual ) W indow  Ma in Wi ndow Ma in Me nu Operat ion methods are classified by function. When clicked, the description window is displayed . When [Index ] is clicked, a li s[...]

  • Page 58

    Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Usi ng this pri nter as a Sha red Pr int er 58 Appendix Using this pri n ter as a Sh ared Prin ter The B r o ther QL-Series can be shared by multiple personal computers on a network. T o s har e the Bro ther Q L- Seri es , co nnec t t he Br oth er QL - Seri es to[...]

  • Page 59

    Avai labl e Co mmands 59 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Fonts and several bar codes are em bedded within this printer . Y ou can send comm ands to pri nt embedded cha r a cters and b ar codes. A vaila ble Comman ds Comm ands available are P-touch proprietary c o mmands based on E S C/P . For d[...]

  • Page 60

    I nstalli ng the Printe r Dri ver 60 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Y o u can use this printer to pri nt directly fr om m ost Windows ® application, by installing the pri nter driver . Inst alling the Printer Driver 1 From [Control Panel], open [Printe rs and Fa xes ( Print ers)]. 2 Sel ec t [...]

  • Page 61

    I nstalli ng the Printe r Dri ver 61 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x • [Graphi cs] Tab Y ou can s et "Halftones", "Brightness", and "Contras t " in this t ab. • [Opt ion] Tab Y ou can s et "Auto cut" with numb er of labels between cuts, "Mirror P[...]

  • Page 62

    P rintin g from O the r Ap plic atio ns 62 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x Printing from Other App lications We will use Microso f t ® Word as an example. 1 Click [File]-[ Pri nt]. The [Print] dialog box appears. 2 Sel ec t " Bro the r QL-5 00/ 550 /650 TD/1 050/ 1050N ". Y o u can c[...]

  • Page 63

    For Windo ws 63 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x This section desc ribes how t o uninstall the software and printer d r i ver from the personal comp ut er . For Windo w s U ninst a lling the P-to uch Edit or 1 Click [Star t]-[Se ttings ]-[Co ntrol Panel ]-[Ad d or Rem ove Progr ams] . The [Add o[...]

  • Page 64

    F or Mac int osh 64 Introduction Creating Lab els (For W indows) Creating Labels (For Macintosh) Appendi x U ninst allin g th e Prin ter D river 1 T urn of f t he B r other Q L- 50 0/ 550/6 50TD/ 1050/ 10 50N . 2 From [Cont rol Panel], open the [ Printers a nd Faxes (Printe rs)] w indow. 3 Sel ec t " Bro the r QL-5 00/ 550 /650 TD/1 050/ 1050N[...]

  • Page 65

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