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BT 65 manual

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Table of contents for the manual

  • Page 1

    PaperJet 65 user guide – Edition 3 – 8.10.01 P aperJet 65 Plain P aper F ax, Copier, Colour Printer, T elephone and Digital Answering Machine User Guide This product is intended to be connected to analogue networks and private switching systems in the United Kingdom. This product has not been designed for making emergency telephone calls when t[...]

  • Page 2

    PaperJet 65 user guide – Edition 3 – 8.10.01 Please open this page for an ‘at a glance’ guide to your PaperJet 65.[...]

  • Page 3

    PaperJet 65 user guide – Edition 3 – 8.10.01 Please open this page for a ‘further at a glance’ guide to your PaperJet 65.[...]

  • Page 4

    PaperJet 65 user guide – Edition 3 – 8.10.01 At a glance 2 Document outlet Outlet for received faxes, copied documents and originals. Display screen Control panel Document feeder width guides Adjust to fit the width of your document for A4, Letter and Legal sizes. Document feeder Holds up to 5 sheets placed face down for faxing or copying. Pape[...]

  • Page 5

    PaperJet 65 user guide – Edition 3 – 8.10.01 Error Delete Memo Messages 123 4 56 78 9 0 ST D Play Half T ones F R 䊴 䊳 I 䊴䊴 䊳䊳 I 䊳 /II P aperJet 65 Stop Monitor Start Function Recall RX Mode Resolution Contrast Speed Dial Last TX External Clear Paus e Volume Copy W X Y Z T U V P Q R S M N O J K L G H I D E F A B C &... 3 Reduct[...]

  • Page 6

    PaperJet 65 user guide – Edition 3 – 8.10.01 4 Print head holder Optical scanner Socket for PC cable connection[...]

  • Page 7

    5 K ey features PaperJet 65 user guide – Edition 3 – 8.10.01 Plain paper fax Holds up to 40 sheets of A4 paper for ink jet quality printing. 21 page memory If you r un out of ink or paper while receiving a fax the document will be stored in the memor y and automatically printed out when the new paper or ink has been added. Copier with zoom Make[...]

  • Page 8

    6 In this guide PaperJet 65 user guide – Edition 3 – 8.10.01 At a glance 2 Introduction 7 Safety information 8 S etting up 9 Using your PaperJet 65 15 Sending faxes 15 T o broadcast a document 19 Using the one-touch memories 21 Using the speed-dial memories 22 Reports and lists 24 Making and receiving phone calls 26 Copying documents 28 Using t[...]

  • Page 9

    7 Introduction PaperJet 65 user guide – Edition 3 – 8.10.01 For your records Date of purchase: Place of purchase: Serial number (on base of unit): Proof of purchase is r equired for war ranty purposes, so please keep your receipt. The following items are not included with your PaperJet 65 but are required for PC printing and printing of colour [...]

  • Page 10

    Never put foreign bodies into the fax machine. Their accidental contact with powered par ts may cause a fire or electric shocks. Do not expose to direct sunlight. Do not stand your fax machine on carpets or other sur faces which generate fibr es, or place it in locations preventing free flow of air over its sur faces. Do not submerge any par t of y[...]

  • Page 11

    9 S etting up PaperJet 65 user guide – Edition 3 – 8.10.01 1 Plan the location of your PaperJet 65 Place your PaperJet 65 on a stable, flat sur face. Make sure it is close enough to the telephone and mains power sockets so that cables will reach. Remember to leave enough room at the front of the machine for documents to come out. Allow a free f[...]

  • Page 12

    PaperJet 65 user guide – Edition 3 – 8.10.01 10 5 Connect the mains power Plug into the mains power and switch on. Y our PaperJet 65 per forms a quick self-test. The display shows: AUTOMATIC RX CHECK PRINT HEAD 6 Load paper The plain paper sheet feeder can hold up to 40 sheets of 80gsm paper . It can accommodate A4 (210 x 297mm), US Letter (216[...]

  • Page 13

    PaperJet 65 user guide – Edition 3 – 8.10.01 11 7 If necessary, check the paper size setting Y our PaperJet 65 is pr eset to use standard A4 paper . If you need to use a dif ferent size you will need to change the setting as shown below . To ensure your PaperJet is set to print on the paper size you are using, check the print for mat setting. P[...]

  • Page 14

    PaperJet 65 user guide – Edition 3 – 8.10.01 12 Pull the car tridge towar ds the front of the machine until you hear it click into position. Close the cover . If the display continues to show CHECK PRINT HEAD the car tridge may not be installed pr operly . Open the cover and check that the car tridge is cor r ectly orientated and clicked into p[...]

  • Page 15

    PaperJet 65 user guide – Edition 3 – 8.10.01 13 10 Set the date and time The cur rent date and time will be printed on ever y fax page you send. Press the Function button until the display shows FAX SET UP Display shows DATE AND TIME Display shows FORMAT: DD/MM/YY Y ou can select a dif ferent for mat by pressing the < > buttons. Display s[...]

  • Page 16

    PaperJet 65 user guide – Edition 3 – 8.10.01 When you have finished entering your name To confirm. Display shows PHONE NUMBER Display shows TYPE YOUR NUMBER Enter your phone number . Press to confir m. To retur n to standby . 14 If you are entering your number in an international for mat press the ✱ button to enter a + . For example to enter [...]

  • Page 17

    15 Using your P aperJet 65 PaperJet 65 user guide – Edition 3 – 8.10.01 Sending faxes What type of paper you can use Dimensions: • width 148mm–216mm. • length 216mm–600mm. Thickness: • 60 –90gsm max 5 sheets. • 50 –140gsm 1 sheet at a time. • 140 –160gsm when using the document holders. Do not use • T or n, cr umpled and r[...]

  • Page 18

    PaperJet 65 user guide – Edition 3 – 8.10.01 T o send a fax Place document face down in the document feeder . If necessar y set the Contrast and Resolution settings. Use the keypad to dial the number you want. Press the Start button. The number is dialled before your fax is scanned and sent. When the fax has been sent, the display shows TX COMP[...]

  • Page 19

    PaperJet 65 user guide – Edition 3 – 8.10.01 T o redial the last number Press the Last Number button twice. 17 T o dial using the handset Place document face down in the document feeder . If necessar y set the Contrast and Resolution settings. Pick up the handset and listen via the earpiece. Use the keypad to dial the number you want. If the ot[...]

  • Page 20

    PaperJet 65 user guide – Edition 3 – 8.10.01 18 If using the 12 hour clock, press the Function button to switch between a for AM and p for PM . Press the < > buttons to move the cursor . NO TE To cancel your pre-set fax transmission, press the Stop button or remove the document from the document feeder . If you want to store the document [...]

  • Page 21

    PaperJet 65 user guide – Edition 3 – 8.10.01 19 T o fax from memory Y our PaperJet 65 has a memor y which lets you store one document for sending at a pre-set time. Place document face down in the document feeder . If necessar y set the Contrast and Resolution settings. Display shows TX FROM MEMORY The document is scanned into the memor y . Dis[...]

  • Page 22

    PaperJet 65 user guide – Edition 3 – 8.10.01 Receiving faxes By pressing the RX MODE button you can set your PaperJet 65 to receive a document in four dif fer ent ways: Press to display the following settings. AUTOMATIC RX – This is Automatic reception. Y our fax machine automatically answers fax calls (this is the default setting) TAD FAX ?[...]

  • Page 23

    PaperJet 65 user guide – Edition 3 – 8.10.01 T o store a one touch entry Using the codes 0-9, your PaperJet 65 has 10 one-touch memories under which you can store a name, fax number and telephone number . Y ou can stor e numbers up to 52 digits long, and names up to 16 characters long, in each one-touch memor y . Press until the display shows F[...]

  • Page 24

    PaperJet 65 user guide – Edition 3 – 8.10.01 22 T o edit or delete a one-touch entry Follow the steps shown above to store a one touch entr y selecting the location you want to change or delete. A new name and number will over write the existing entr y selecting the location you want to change or delete. To edit an entr y , press the < > [...]

  • Page 25

    PaperJet 65 user guide – Edition 3 – 8.10.01 23 T o edit or delete a speed dial entry Follow the steps shown above to store a speed dial entr y . A new name and number will over write the existing entr y . To edit an entr y , press the <> buttons to move the cursor over the digit or character you want to change and enter the cor rect one.[...]

  • Page 26

    PaperJet 65 user guide – Edition 3 – 8.10.01 24 What the report terms mean Reports contain the following information: Act. n. Each fax sent and received is given a number. T ype The type of operation: TX, TX ECM, TX POLL, TX POLL ECM for faxes sent. RX, RX ECM, RX POLL, RX POLL ECM for faxes received. Doc. N. Reference number of document stored[...]

  • Page 27

    PaperJet 65 user guide – Edition 3 – 8.10.01 T o request immediate print-outs Y ou can get print-outs of transmission, activity and broadcasting repor ts. Press until the display shows PRINT OUT REPORT Display shows LAST TX REPORT Press to select the repor t you want to print: LAST TX REPORT LAST BROAD. REP ACTIVITY REPORT ID LIST PRINT OUT: EX[...]

  • Page 28

    PaperJet 65 user guide – Edition 3 – 8.10.01 T o make a phone call. Lift the receiver . Dial the phone number . 26 Y our PaperJet 65 prints the following lists Y ou can obtain at any time a print-out of: – setup and configuration of your machine – speed dialling entries – one-touch entries. T o print the set-up list Press until the displa[...]

  • Page 29

    PaperJet 65 user guide – Edition 3 – 8.10.01 T o search through the speed dial entries Do not put a document in the document feeder . Y ou can dial without lifting the handset Press the speed dial button. Display shows TEL CALL CODE OR < > Press to scroll thr ough the entries until the one you want is displayed. The number is dialled. Whe[...]

  • Page 30

    PaperJet 65 user guide – Edition 3 – 8.10.01 28 Copying documents Y our PaperJet 65 can act as a convenience copier and make multiple copies of a document as well as enlarging or reducing your original. Do not use • T or n, cr umpled and rolled paper • Paper that is too thin • W et or moist paper • Carbon paper • Cor rection fluid, pa[...]

  • Page 31

    PaperJet 65 user guide – Edition 3 – 8.10.01 29 Using the answering machine Y our PaperJet 65 can be set to take messages if you cannot answer calls. Outgoing messages (OGMs) Y our outgoing message is the announcement callers hear when your answering machine takes their call. Y ou can r ecord two dif fer ent OGMs: – OGM 1 can be up to 20 seco[...]

  • Page 32

    PaperJet 65 user guide – Edition 3 – 8.10.01 30 T o switch the answering machine on/off Setting the reception mode to TAD/FAX RX switches the answering machine on. Press the RX Mode button until the display shows TAD/F AX RX. Y our machine will automatically take both fax calls and telephone calls. When you want to switch your answering machine[...]

  • Page 33

    PaperJet 65 user guide – Edition 3 – 8.10.01 31 Message indicators When your answering machine has new (unplayed) messages recor ded, the Messages light flashes and the display shows the total number of messages or memos recor ded. For example, 2 new messages and 1 old one: The Messages light stays on (does not flash) if you have only old (play[...]

  • Page 34

    PaperJet 65 user guide – Edition 3 – 8.10.01 32 T o forward new messages Y ou can set your PaperJet 65 to call you at a set time at a remote telephone to let you know you have new messages. Y ou can set your PaperJet 65 to for ward your messages once only or on a daily basis. Y ou should r ecord an announcement to introduce your messages. When [...]

  • Page 35

    PaperJet 65 user guide – Edition 3 – 8.10.01 33 T o set Announce Only Y ou can set your answering machine to Announce Only where callers will hear your OGM #1 but your machine will not recor d their messages. This enables you to leave an infor mation announcement. Y ou will still be able to receive faxes. When the machine is in standby , pr ess[...]

  • Page 36

    PaperJet 65 user guide – Edition 3 – 8.10.01 34 T o switch Call screening on/off Y our PaperJet 65 is pr e-set to play incoming messages through the speaker as they are being recor ded. Y ou can switch this featur e of f. Press the Function button until the display shows TAD SET UP Press the Start button. Display shows ICM ON SPEAKER Press the [...]

  • Page 37

    PaperJet 65 user guide – Edition 3 – 8.10.01 35 T o lock/unlock the answering machine Y ou can use your r emote access code to prevent other people from listening to your messages by selecting PLA Y L OCK and/or from changing the answering machine’s settings by selecting SET -UP L OCK . Press the Function button until the display shows TAD SE[...]

  • Page 38

    PaperJet 65 user guide – Edition 3 – 8.10.01 36 T o change your Remote access code Press the Function button until the display shows TAD SET UP Press the Start button. Press the Function button until the display shows ACCESS CODE Press the Start button to display the cur rent code: TYPE CODE (0-9): 1234 Either enter the new code: Enter your new[...]

  • Page 39

    PaperJet 65 user guide – Edition 3 – 8.10.01 37 Changing the settings: Switch answering machine of f and set your PaperJet 65 to AUTOMATIC RX mode. Switch answering machine on – to TAD/FAX RX mode. Record new OGM#1. Recor d your message after entering the #3 code. End OGM#1 recor ding. Switch of f message for war ding. Switch on ANNOUNCE ONLY[...]

  • Page 40

    38 Additional features PaperJet 65 user guide – Edition 3 – 8.10.01 T o set the print area of a document Y ou can set the print ar ea of a received fax to 70% 76%, 80% or 94% of the original. The recommended r eduction settings are: A4 = 94%, Letter = 80%, Legal = Of f (no reduction). The default setting is 94%. Press until the display shows FA[...]

  • Page 41

    PaperJet 65 user guide – Edition 3 – 8.10.01 T o adjust the ringer volume Y ou can switch between High, Medium, Low and Of f. The default setting is High. Press until the display shows FAX SET-UP Display shows DATE AND TIME Display shows VARIOUS SETTINGS Press until the display shows RING VOLUME: HIGH Press to switch between the settings HIGH ,[...]

  • Page 42

    PaperJet 65 user guide – Edition 3 – 8.10.01 40 T o adjust the duration of the phone call alert beeps When your PaperJet 65 is set to PHONE/FAX RX mode it automatically answers all calls. If it is a phone call, it is set to beep for 20 seconds to aler t you to pick up the handset. Y ou can adjust the duration of these beeps. Press until the dis[...]

  • Page 43

    PaperJet 65 user guide – Edition 3 – 8.10.01 T o adjust the volume of the buzzer Press until the display shows FAX SET-UP Display shows DATE AND TIME Display shows VARIOUS SETTINGS Press until the display shows BUZZER VOL.LOW Press to switch between HIGH , MEDIUM , LOW and OFF . Press to confir m the option displayed. To retur n to standby . T [...]

  • Page 44

    PaperJet 65 user guide – Edition 3 – 8.10.01 42 T o switch ECM mode on/off ECM (Er ror Cor rection Mode) is a system for cor recting er rors caused by inter fer ence on the line. When switched on, the display shows E when sending or receiving to/from another machine using ECM. The default setting for your machine is to have ECM switched ON and [...]

  • Page 45

    PaperJet 65 user guide – Edition 3 – 8.10.01 T o set a document for polling by another fax machine Inser t a document in the document feeder . Display shows DOCUMENT READY Set the resolution and contrast if necessar y . Press until the display shows POLLING TX Press twice. Display shows AUTOMATIC RX POLLING TX SET To cancel polling remove the d[...]

  • Page 46

    PaperJet 65 user guide – Edition 3 – 8.10.01 44 T o change the silence detection time Press until the display shows INSTALLATION . Display shows TEL.LINE SET UP . Press until the display shows SILENCE LAPSE: 6 . Press to set the lapse time to 3 , 4 , 6 , 8 , 10 seconds or NO (of f). Press to confir m the option displayed. Press to retur n to st[...]

  • Page 47

    PaperJet 65 user guide – Edition 3 – 8.10.01 45 Call Sign (Distinctive ringing) If your network of fers the possibility of having two or more numbers on the same telephone line, each number will have a dif fer ent ring melody . When you use the distinctive ring feature for the first time, your PaperJet 65 will “lear n” one of the melodies a[...]

  • Page 48

    46 Connecting to a switchboard PaperJet 65 user guide – Edition 3 – 8.10.01 Y ou can stor e the access code required to get an outside line so that you only have to press the EXTERNAL button. W ith some switchboards you may also need to switch your PaperJet 65 from TONE dialling to PULSE dialling. Check with your switchboard manager or supplier[...]

  • Page 49

    PaperJet 65 user guide – Edition 3 – 8.10.01 Using the External button Y ou can use the External button to inser t the access code before numbers stored in the one touch and speed dial memories. Before entering the number (pages 21–22), press External , an E will appear in the display , and continue entering the number as nor mal. When dialli[...]

  • Page 50

    48 Help PaperJet 65 user guide – Edition 3 – 8.10.01 The error light comes on and an error message is displayed. An er ror repor t is automatically printed. Press the Stop button to reset the machine and check the message against the Er ror Messages list, page 51 . If you run out of paper or ink. Y our PaperJet 65 will stor e incoming faxes in [...]

  • Page 51

    PaperJet 65 user guide – Edition 3 – 8.10.01 49 Y our machine does not receive faxes automatically • Check that is has not been set for manual reception. • Check that you have ink and paper . • Check for paperjams. Y ou cannot print faxes or copy documents • Check for paper jams. • Check that you have ink and paper . • The type of p[...]

  • Page 52

    PaperJet 65 user guide – Edition 3 – 8.10.01 50 Error codes Other problems may be accompanied by a display of ERROR CODE and a number . Check the number against the list below . CODE MESSAGE ERROR CAUSE ACTION OK No message. Operation completed No action. successfully 03 RECEIVER DOES NO T ANS WER The number you are calling does not Check for d[...]

  • Page 53

    PaperJet 65 user guide – Edition 3 – 8.10.01 51 Error messages If you see an er ror message on the display , check here for its meaning and solution. Messages are listed in alphabetical order . AUTOREDIAL nnn Last fax call failed. Y our machine will r edial after nnn seconds. CHECK DOCUMENT, PRESS The document is not going through properly . Re[...]

  • Page 54

    PaperJet 65 user guide – Edition 3 – 8.10.01 52 POLL. RETRY nnn The last polling call failed. Y our fax is waiting to r edial the number after nnn seconds. REMOVE DOCUMENT, PRESS A document jam has occur red. Press the Stop button and if the page is not ejected automatically , r emove it by hand. (See Removing jammed pages, page 57.) Or Documen[...]

  • Page 55

    1 Open the printer compar tment cover . 2 Pull the green levers towar ds the front of the machine to release the printhead assembly . 3 Lift out the assembly . 4 Remove the new printhead assembly from its packaging. Holding it by the finger grip, peel the protective film from the print nozzles. 5 Avoid touching the nozzles and metal electrical cont[...]

  • Page 56

    PaperJet 65 user guide – Edition 3 – 8.10.01 2 Gently pull the black lever at the side of the printhead assembly to the side to release the car tridge. 3 Lift out the car tridge. 4 Remove the new car tridge fr om its packaging. Holding it by the finger grip, peel of f the protective film. 5 Inser t the new car tridge into the printhead until it[...]

  • Page 57

    PaperJet 65 user guide – Edition 3 – 8.10.01 55 6 Close the cover T o clean the print head and nozzles If the printing quality deteriorates you can quickly clear the print head and test the nozzles with a print-out showing their condition. Press the Function button until the display shows HEAD MAINTENANCE Display shows NEW HEAD: ON Either If th[...]

  • Page 58

    PaperJet 65 user guide – Edition 3 – 8.10.01 56 Cleaning the print head pad Lift the printer compar tment cover . Move the print car tridge to the right hand side of the machine. Clean excess ink of f the print head pad with a dr y cotton swab. Close the cover . Cleaning the optical scanner Dust or dir t on the optical glass may cause scanning [...]

  • Page 59

    PaperJet 65 user guide – Edition 3 – 8.10.01 Removing jammed pages If a document or sheet of paper becomes jammed while sending a fax or during copying the display shows REMOVE DOCUMENT, PRESS If paper used to print received faxes or photocopies becomes jammed the display shows PAPER ERROR, PRESS First tr y ejecting the paper by pressing the St[...]

  • Page 60

    58 T echnical information PaperJet 65 user guide – Edition 3 – 8.10.01 PaperJet 65 Model ......................................................Desktop transceiver Display ....................................................L CD 16 + 16 characters. Memory capacity* .....................................21 pages Dimensions Width ..................[...]

  • Page 61

    PaperJet 65 user guide – Edition 3 – 8.10.01 59 Reception features Printing method . . . . . . . . . . . . . . . . . . . . . Printing on plain paper with ink jet printer Max. printing width . . . . . . . . . . . . . . . . . . . 208mm Printing paper . . . . . . . . . . . . . . . . . . . . . . . A4 (210 x 297mm), Letter and Legal US Letter (216 x[...]

  • Page 62

    60 Index PaperJet 65 user guide – Edition 3 – 8.10.01 A ctivity repor t 24 Aler t beeps 40 Answering machine 29 call screens on/ of f 34 delete messages 31 for ward new messages 32 lock/ unlock 35 on/ of f 30 outgoing messages 29 playback of messages 31 playback of outgoing messages 30 playback volume – adjust 30 recor d memo 30 recor d OGM 2[...]

  • Page 63

    PaperJet 65 user guide – Edition 3 – 8.10.01 61 I nk car tridge – change 53–54 L ists configuration 26 one-touch 26 set-up 26 speed dial 27 M aintenance 53–57 Make a call 26 Memor y capacity 52 N umber of rings 39 O ne-touch memories delete 22 edit 22 send 22 store 21 P aper check size 11 load 10 jams, removing 57 suppor t 9 type 15 PC ca[...]

  • Page 64

    PaperJet 65 user guide – Edition 3 – 8.10.01 62 fax at pre-set time 18 Set date 13 time 13 Speed dial call 27 Speed dial memories delete 23 edit 23 send 23 store 22 Store document in memor y 19 one-touch entr y 21 speed dial entr y 22 Switchboard exter nal button 46–47 set access number 46 set dial mode 46 switch dialling mode 47 T echnical i[...]

  • Page 65

    PaperJet 65 user guide – Edition 3 – 8.10.01 Offices worldwide The telecommunications ser vices described in this publication are subject to availability and may be modified from time to time. Ser vices and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in this publicatio[...]