BT PaperJet 300 manual

1 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 P aperJet 300 Multifunctional 6 in 1 Phone, F ax, Copier, PC Scanner, PC Faxing and Colour Printer User Guide This product is intended to be connected to analogue networks and private switching systems in the United Kingdom. This product has not been designed for making emergency tele[...]

Please open this page for an ‘at a glance’ guide to your PaperJet 300 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693[...]

Please open this page for a ‘further at a glance’ guide to your PaperJet 300 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 At a glance 2 Paper exit For received faxes or copies. Document exit For your original documents. Control panel Document guides Plain paper tray A la r m F a x i n M e m o ry P rin te r R e set M o d e R/Ac c e s s Re d ia l /P M o n i to r St o p S tar t C opy Document feeder tray Hold[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 3 1. Start/Copy Press to star t sending a fax or for manual fax r eception. Press to copy a document. 2. Resolution Selects scanner resolution. 3. Enter Press to confir m selections. 4. Function Used when selecting programming functions. 5. Keypad 6. Scroll through names and numbers sto[...]

4 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Mains power cable T elephone line cord socket Parallel printer socket Monitor volume Adjusts the speaker volume between Low , Medium and High when handsfree dialling or monitoring a call. Ringer volume Of f, Medium, High. Handset cord socket Left side view Back view[...]

5 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Ink cartridge cover Document feed roller 2 Document feed roller 1 Green release lever Spare cartridge holder Paper sensor Inner view[...]

Automatic redial If a fax fails to get through (e.g. the line is busy) PaperJet 300 will make up to two automatic redial attempts ever y three minutes. Memory If the paper or ink car tridge r uns out, incoming faxes can be received into the memor y to be printed when you add paper . Plain paper fax, copier and phone Send faxes to multiple destinati[...]

7 In this guide PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 At a glance 2 K ey features 6 Introduction 8 Unpacking your P aperJet 300 8 For your records 8 Safety information 9 General 9 Environmental 9 Cleaning 9 Customer Helpline 9 S etting up 10 Using your PaperJet 300 16 Entering names and numbers 16 One T ouch memories 17 Dir[...]

8 Introduction PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Unpacking your PaperJet 300 If anything is missing, please contact your place of purchase immediately PaperJet 300 fax Handset Plain paper tray Black ink car tridge PC cable Telephone line cord with piggy back socket PC Fax and Print software CD For your records Date of p[...]

9 Safety information PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 General Never put foreign bodies into the fax machine. Their accidental contact with electrical par ts may cause a fire or electric shocks. If you have a problem with the machine, do not tr y to repair it yourself. Environmental Install your machine on a stable, smo[...]

10 S etting up PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 2 Fit the plain paper tray into the two slots on the PaperJet 300 3 Connect the handset Plug the handset cord into the socket marked HANDSET at the side of the machine. Place the handset in the cradle. 4 Connect the telephone line cord Plug the telephone line cord into th[...]

NO CARTRIDGE PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 11 5 Connect the mains power Plug into the mains power and switch on. Y our PaperJet 300 displays: FAX IN MEMORY ALARM Pull open the front of paper tray . 8 Load paper The plain paper sheet feeder can hold up to 50 sheets of 80gsm paper . NO TE Y our PaperJet 300 is set to [...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 12 Close the paper tray . 6 Install the ink cartridge Y our PaperJet 300 is supplied with a black car tridge. Y ou can also install a colour car tridge for colour printing fr om a PC. Pull open the control panel. CAUTION Do not touch the print head on the ink car tridge. Do not rest the[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 13 7 Align the new cartridge Press Enter . Display shows PRINTING . The alignment char t is printed. Enter the 2-digit number beneath the straightest line, e.g 12. See page 53 for full details. Press Enter to confirm. Scr een shows the standby display with the date and time. A full car [...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 14 10 Enter your name and fax number Y our name and number will be added to ever y fax page you send. Y ou can set up to 20 characters and up to 20 digits. Press the Function button until the display shows 5: FAX SET UP? Press Enter . Display shows 1: SET CLOCK? Press Function . Display[...]

15 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 NO TE Using the menu. There are two methods to access menu options. 1. Press the Function button repeatedly to scroll to the option you want then press Enter , e.g. to begin entering the sender ID, press Function 5 times, then Enter , then Function , then Enter . or 2. Press the Func[...]

16 Using your P aperJet 300 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Entering names and numbers Y ou can stor e names and numbers in the One T ouch buttons and Director y . How to use the keypad to enter a name Use the keypad enter a name: For example to enter the name JOHN: Press the 5 button until the display shows J Press t[...]

T o edit a One T ouch entry Press Function . Display shows 1: STORE MEMORY Press Enter . Display shows MEMORY = 1? Press the One T ouch button you want to change. Press Enter . Display shows the name and :CHANGE . Press Enter and edit the name. Press Enter to confirm and then edit the displayed number . Press Enter to confirm. Y ou hear a confir ma[...]

Y ou can stor e up to 50 names and numbers in the Director y . The Director y will automatically keep a list of all outgoing phone and fax calls you make (except those already stored in the One Touch buttons), so you can store a number already called and simply add a name to it. Unless you deliberately store a number , the Director y only keeps a l[...]

T o dial a Directory number If sending a fax: Load the document. Press or to scroll to the entr y you want. Press Start . The document is scanned and the number is dialled. Making a phone call: Lift handset (or press Monitor ). Press or to scroll to the entr y you want. Press Start . The number is dialled. T o search for a Directory entry by name P[...]

T o transfer a Directory entry to a One T ouch button Press or to scroll to the entr y you want. Press Function . Display shows TRANSFER? then MEMORY? Press the One T ouch button you want. Press Enter to confirm. Y ou hear a confir mation beep. Y ou can now transfer another entr y by scrolling to a new phone or fax number . The transfer red entr y [...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 21 T o view the Calls list Y our PaperJet 300 keeps a r ecord of the calls you have made – providing there is spare capacity in the Director y . Entries are listed in or der of call frequency – the most called numbers are listed first. Press or . Display shows the most frequently di[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 22 T o set the resolution Y ou can choose dif ferent resolution settings to ensure the best quality when faxing or copying a document. The available settings are: STANDARD – for standard text documents. This is also the fastest setting. FINE – for documents with small type and drawi[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 23 T o send a fax Load the document face down. Set the resolution and contrast if requir ed. Dial manually: Dial the number using the keypad. Press Start . The document is scanned and the number is dialled. One Touch number: Press the One T ouch memory button you want. The document is s[...]

Manual receive When Manual mode is set, your PaperJet 300 rings like a nor mal phone until you answer it yourself. If a voice caller wants to send a fax. If the caller wants to send a fax after your conversation, press STAR T on your PaperJet 300 and replace the handset. If you hear fax tones. Press Start to begin reception and replace the handset.[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 25 T o print a fax stored in the memory If you have received faxes into the memor y the F ax in memory light flashes and the display shows the reason for the document not being printed nor mally – PRINTER ERROR! , CHECK PAPER! or INK OUT Either add new paper , clear the jam or replace[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 T o send a delayed fax Load the document face down. Set the resolution and contrast if requir ed. Press Function until the display shows 3: TIMED SEND? Press Enter . Display shows START TIME: Enter the time you want the fax to be sent using the 24 hour clock, e.g. to star t sending at 7[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 27 T o store a broadcast fax Load the document face down. Set the resolution and contrast if requir ed. Press Function until the display shows 4: BROADCAST? Press Enter . Display shows 0: NOW 1: LATER Press 0 if sending now . Display shows ENTER FAX NUMBER? Or Press 1 if you want to set[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 28 T o poll a document Press Function until the display shows 7: POLLING RX ? Press Enter . If required, enter the other machine’s password. Press Enter . Display shows ENTER FAX NUMBER? Enter the number for the other machine. Press Enter . The number is dialled and the document is re[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 29 T o answer a voice request If the person wants to talk, your PaperJet 300 beeps while the fax is being sent or received and the display shows PHONE CALLING. Lift the handset and wait for the caller to respond. T o search and dial a Directory entry by name Lift the handset. Press Dire[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 30 T o redial a number Lift the handset. Press R edial . The last number called is redialled. T o receive a phone call When the phone rings. Lift the handset and speak. If you hear fax tones, replace the handset after the display shows RECEIVING . Connecting an answering machine Redial/[...]

31 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 T o make a single copy Load the document face down. Set the resolution and contrast, if requir ed. Press Copy . Display shows NUM OF COPIES 01 . Press Copy . Display shows SCAN LEFT: 19 . The original is scanned and the copy printed. Y ou can make up to 99 copies of an original docum[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 32 T o copy a highly detailed original A highly detailed document may be too much for the memor y . By switching the ADF COPY setting on, you can set your PaperJet 300 to scan and copy at the same time. This shows you how to switch ADF on and of f. Press Function until the display shows[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 33 Caller information not available If you have subscribed to BT’s Caller Display , you may see a text message if the number of your caller is not available. The text message will be one of the following. WITHHELD The caller has stopped their number from being sent. INTERNATIONAL The [...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 34 Connecting to a PC Loading the software The procedures described her e are written for W indows 9x and Windows Me. If you are r unning W indows 3.1x, there may be some dif fer ences. Switch of f your PC and PaperJet 300. Connect the printer cable provided between your PaperJet 300 pr[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 35 the PaperJet 300 Software Installer screen with the options shown below . If your CD doesn’t r un automatically , select Run from the Start menu, type in x:Setup.exe (wher e x is the letter of your CD drive) and then click on OK . To view the user guide, double click on View Docum[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 36 If you want to load Unimessage Pro, click on Exit to Windows and then close any windows which are hiding the Install screen. To load Unimessage Pro, double click on the Unimessage Pro option, the installer will load. Follow the on-screen instr uctions, changing the pre-set options if[...]

37 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Faxing a document Open Unimessage Pro to display the W elcome screen. Y ou can now minimise the W elcome screen. Open the document you want to send. Select Print from the File menu and ensure Unimessage Pro is the selected printer in the print dialogue box. Click OK. The fax dialogue[...]

38 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 NO TE It is quicker and more economical to use a mono car tridge for printing received faxes and copies. Push the car tridge towar ds the back of the machine until it clicks into place. Close the car tridge cover and contr ol panel. Display shows OLD CARTRIDGE? . If you have used the[...]

39 Additional features PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 T o print a list of stored names and numbers The list contains all One Touch and Director y entries and received calls if you subscribe to a Caller Display ser vices. Press Function until the display shows 6: PRINT OUT? Press Enter . Display shows 1: PHONE BOOK? P[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 40 NO TE If you have not sent or received any faxes, an activity repor t will not be printed, even if you have set your PaperJet 300 to print one at the same time ever y day . T o print an activity report immediately Press Function until the display shows 6: PRINT OUT? Press Enter . Dis[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 41 Y our PaperJet 300 lets you change settings to suit the way you work. T o change the feature settings The settings menu lets you adjust a wide range of settings. Press Function until the display shows 5: FAX SET UP? Press Enter . Press Function until the display shows 3: SETTINGS? Pr[...]

42 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Feature Name Setting Options Explanation Original setting Number codes 01 P AUSE TIME 03 3 seconds Sets the length of a pause inserted 3 seconds -- --- seconds into a stored number. 12 12 seconds 05 TIMER REDIAL 00 OFF The number of times the machine 3 times 01 once will redial the n[...]

43 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Feature Name Setting Options Explanation Original setting Number codes 22 COPY MODE 00 ADF COPY Sets whether or not the document is MEMOR Y COPY 01 MEMOR Y COPY scanned into memory before copying. Use ADF for documents too large for the memory. 23 P APER SIZE 00 A4 Allows you to set [...]

44 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Feature Name Setting Options Explanation Original setting Number codes 54 AUT O SEND 00 OFF This feature determines whether the OFF 01 ON fax starts automatically when you initiate a fax call using the handset. When set to ON, if the unit hears fax tones from the far end, it will aut[...]

KEYP AD ECM (Error Correction Mode) ECM automatically reduces the possibility of damaged data when sending or receiving faxes. ECM is switched on and we recommend that you do not change this setting. PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 45 P ower Save mode The power save feature reduces power consumption from 6W to 2W whil[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 46 T o make a call If sending a fax: Load the document. Press the R/Access button. Enter the number you want. Press Start . The document is scanned and sent. Making a phone call: Lift handset (or press Monitor ). Press the R/Access button. Enter the number you want. Connecting to a swit[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 47 Help T r y these solutions to the most common pr oblems. Machine does not work Check that it is plugged in and switched on at the mains. Display shows CHECK PAPER! Paper tray is empty . Paper is not properly inser ted in the plain paper tray . If an er ror code is shown, check the er[...]

48 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 No dial tone when you lift the handset Check that the telephone line cord is pr operly connected. Speaker tones are too quiet Monitor volume may be set to Low . Move the monitor switch to Medium or High. See ‘At a glance’, page 3. Cannot make a phone call Check that your PaperJet[...]

49 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 The activity repor t may show er ror codes. The char t shows you what they mean. Error codes Code Meaning Action 10 No response from Contact the other party the other machine. to make sure the machine can receive. 12 No response. 19 The memory became Check that the ink or full when r[...]

50 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 T o clear a document jam The display shows DOCUMENT JAM . Open the control panel. Press and hold down the Green R elease Lever while removing the jammed paper . Close the control panel. T o clear a plain paper jam The display shows CHECK PAPER . Open the plain paper tray cover and pu[...]

51 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Remove the new print car tridge fr om its packaging. Holding it by the finger grip, peel the protective film from the print nozzles. Avoid touching the nozzles and metal electrical contacts. Inser t the new car tridge holding it by the finger grip. Inser t the car tridge with the ele[...]

Press Enter to confirm. Y ou hear a confir mation beep. Press Stop to retur n to standby . 52 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Push the car tridge towar ds the back of the machine until it clicks into place. Close the car tridge cover and contr ol panel. Display shows OLD CARTRIDGE . Press Function to display NEW CARTR[...]

T o align the cartridge at the machine Aligning the car tridge ensur es the best print quality . Press Function until the display shows 8: PRINTER? Press Enter . Display shows 1: CLEAN NOZZLES? Press Function . Display shows 2: ALIGN? Press Enter . The alignment page is printed. Select the ver tical line that is closest to being a straight line. En[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 54 T o purge the print nozzles at the machine Make sure there is paper in the plain paper tray . Press Function until the display shows 8: PRINTER? Press Enter . Display shows 1: CLEAN NOZZLES? Press Enter . Display shows PRINTING and the nozzle test patter n is printed. This shows a te[...]

55 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Wiping the print nozzles and contacts If the print quality does not improve after purging the nozzles, the contacts may be dir ty or ther e may be dried ink on the nozzles. Wiping the print nozzles Remove the print car tridge fr om the machine, see "T o replace an empty ink car [...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 56 Cleaning T o clean the casing Gently wipe the case with a soft, clean cloth dampened with a mild detergent. Do not use abrasive cleaning agents. T o clean the document feeder rollers If a streaky or dir ty patter n appears on a copy or fax you have sent, clean the two document feeder[...]

57 General information PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Guarantee information Subject to the ter ms listed below the guarantee will provide for the repair of, or at BT’s or its agent’s discretion the option to replace the PaperJet 300, or any component thereof, which is identified as faulty or below standard, or as[...]

58 T echnical information PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Paper handling: ........................................Automatic feed Paper tray capacity: ..................................50 sheets max of 75gsm. Maximum thickness of stacked paper 10mm Paper size: ................................................A4 – 210 [...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 59 T ype: ......................................................Desk top type transceiver Effective scanning width: ............................208mm Effective recording width: ............................203mm T ransmission speed: ..................................14400/12000/9600/7200[...]

60 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Memory capacity The memor y can store up to 20 pages of the standard letter at A4 size.[...]

61 Index PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 A dditional features 39 Activity repor t 39 Align ink car tridge 53 Answering machine 30 At a glance 2 B roadcast faxing 27 store 27 cancel 27 C aller display 32 caller infor mation not available 33 calls list 33 Car tridge align from a PC 53 align at the machine 53 clean nozzl[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 62 F ax broadcasting 27 delayed send 26 header 14 print from memor y 25 receiving 24 redial 23 send 23 send via switchboard 46 stop 23 Features, list of 42 G uarantee 57 H andset-connect 10 Header , name and number 14 Help 47 Helpline 9 I nk car tridge align 53 clean nozzles 53 replace [...]

63 PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Reception mode 24 Redial phone call 23 Redial fax call 30 Replace ink car tridge 51 Repor ts and lists activity 39 broadcast fax 39 delayed fax 40 no print out 40 Resolution 22 Retur ning the product 57 Ringer volume 3 S afety infor mation 9 Setting up 10 Sending faxes 21 Set date 14[...]

PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693 Offices worldwide The telecommunications ser vices described in this publication are subject to availability and may be modified from time to time. Ser vices and equipment are provided subject to British Telecommunications plc’s respective standard conditions of contract. Nothing in t[...]