Buffalo Technology HD-HLAN manual

User Manual LinkStation HD-HLAN Series ww w .buf falotech. co m v5.4[...]

2 Introduction Welcome to the LinkStation User Manual! This manual will help you congure your LinkStation. This user manual uses images representative of LinkStation user interfaces and software. Future user interfaces and software may be available for download from: http://www.buffalotech.com (Support Section - Downloads). Due to the evolving s[...]

3 Table of Contents LinkStation Diagram ............................................... 4 LinkStation Quick Setup ......................................... 6 Link Navigator Setup ............................................ 12 Accessing LinkStation Data from a PC .................. 21 Accessing LinkStation Data from a Mac ................ 24 LinkSt[...]

4 1. Power Button – The Power Button is used to power the LinkStation on or off. The power on process will take approximately 30 seconds to a full minute to complete. During this time, do not unplug the LinkStation from the wall outlet. To turn the LinkStation off, press and hold the power button for several seconds until the Power LED light begi[...]

5 4. Disk Full LED – When LinkStation’s internal drive approaches 95% of its capacity, the Disk Full LED will light up in red. For options to increase storage capacity, see LinkStation Expansion section on Page 27. 5. Diagnostic LED – The Diagnostic LED ashes if the LinkStation encounters an error. In this event, please contact our technic[...]

6 Quick Setup Plug the LinkStation’s power cord into the back of LinkStation. Then, plug the other end of the power cord into a power outlet. Also, plug the included Ethernet Cable into LinkStation’s Ethernet Port located on the back of LinkStation.[...]

7 Connect the other end of the included Ethernet Cable into a hub, switch, or router on the network, or connect it directly to a nearby running PC. NOTE: It is recommended that you connect LinkStation to a hub or switch on your network. Connecting it directly to the back of a PC should only be used if absolutely necessary. Many features, including [...]

8 Turn the LinkStation on by pressing the power button until the green Power LED begins to ash. Quick Setup[...]

9 Check the LINK/ACT light on the front of the LinkStation. If it is lit, then your LinkStation is connected properly; please turn to page 12 to continue setup. If it is not lit, continue to the next page. Quick Setup[...]

10 On the rear of the LinkStation, ip the black Cable Selection switch. This switch tells LinkStation whether to communicate over a Crossover or Patch cable. Verify that the LINK/ACT LED on the front of LinkStation is lit (see page 9’s picture). If it is lit, continue to page 12 to continue setting up LinkStation. If the LINK/ACT LED is still [...]

11 Having Problems? Make sure that: • Both LinkStation and the switch or PC are powered on. • The Ethernet Cable is securely fastened to both devices. • The Ethernet Cable is not damaged; verify this by trying another Ethernet Cable. • When verifying new cables, try the Cable Selection switch in both positions (see page 10 ). If problems pe[...]

12 Insert the Link Navigator CD into a PC’s CD-ROM drive. Depending on the PC’s conguration, the EasySetup program may launch. If it does not automatically launch, manually launch it by pressing the Start menu, selecting the Run... option. When the Run dialog opens, type x: easysetup.exe (where x is the drive letter of the CD-ROM drive). Pre[...]

13 LinkNavigator is now running. Please press the Install IP Setup Utility icon, then press the Start button. The LinkStation IP Conguration Utility will launch and scan for networks. Link Navigator Setup[...]

14 The IP Conguration Utility allows you to easily congure LinkStation’s network settings. The Search button will re-scan the network for any and all LinkStations available. The drop down menu lists all available LinkStations. If there are multiple LinkStations on the network, then select the proper LinkStation from the pull down menu. Once[...]

15 This section of the program changes LinkStation’s IP Address. Check the check box that states Acquire IP Address Automatically . This will give LinkStation an IP Address from the network’s router/DHCP server. A set (static) IP Address and Gateway can also be set if preferred. The Administrator Password eld sets an administrator password f[...]

16 LinkStation is now ready to be congured. The login prompt will appear. The user name is “root” . There is no password by default . If a password was specied on the previous step, then type that password in, otherwise leave the password eld blank. Press the OK button when nished. In the future, LinkStation can be accessed by typin[...]

17 Congratulations, you have logged into LinkStation. These are the main conguration menus. Please bookmark this page for easy access. For detailed explanations of each menu and setting, please refer to the Settings section (starting on page 28 ) of this manual. To continue setup, click on the Basic link. Then, click on the LinkStation Name Setu[...]

18 This section allows you to change the name of your LinkStation. This name will be required to access LinkStation data. A friendly, easy name is recommended. Please enter an appropriate name in the LinkStation Name eld. The name cannot contain any spaces or special characters. Alphanumeric characters including hyphen and underscore are allowed[...]

19 By default there are two shared folders on LinkStation. One is for Windows and Mac machines, while the other is for Macs only. Windows machines will only see one share. If you would like to create additional shares for specic users or specic types of data, then click on the Security tab on the left. Then click on the Shared Folder Setup li[...]

20 To begin setting up a new share, enter an appropriate share/folder name in the Shared Folder Name eld. Set the remaining settings to the desired function. Access Restriction will turn on security features. Please refer to the Settings section (starting on page 28 ) of this manual before using the Access Restriction function. Press the Apply b[...]

21 Accessing LinkStation Data from a PC To access LinkStation data: Press the Start menu, select the Run... option. When the Run dialog opens, type LinkStation_ Name (where LinkStation_Name is name of the LinkStation set on page 18 ). Press the OK button to continue.[...]

22 LinkStation’s root directory will appear. You will see all of the congured shares. All users can read and write to all folders unless otherwise congured. To set up security and password protection, please refer to the Settings section (starting on page 28 ) of this manual. To setup a printer see the LinkStation Expansion section found on[...]

23 From the previous step’s Root Directory screen, use the pull down menu and click Tools and then select Map Network Drive . The Map Network Drive program will run. Select the drive letter you would like LinkStation to assume from the Drive: pull down menu. Enter the LinkStation_ Nameshare_name in the Folder: eld (where LinkStation_Name is[...]

24 If your Mac does not automatically detect your LinkStation’s Share folder and put it on your desktop, you will need to add the LinkStation to the Mac’s server list. Begin by clicking Go , and then choose Connect to Server . Accessing LinkStation Data from a Mac In the Server Address eld, enter your LinkStation’s IP address in the form s[...]

25 Select Guest and click on Connect . Note: If you have congured share permissions on your LinkStation, select Registered User and enter your Registered User credentials. Accessing LinkStation Data from a Mac Select the volume that you want to mount, such as share or share-mac , from the list of folders on the LinkStation. The share will open. [...]

26 If you don’t know your LinkStation’s IP address, there are several ways to get it. One simple method is to use the LinkStation client utility (included on your CD), or TeraStation client utility (available for download from www.buffalotech.com) to nd your LinkStation(s). Just click on the tab for your LinkStation and you’ll be able to r[...]

27 LinkStation Expansion LinkStation has two USB 2.0 ports on it, one on the front and one on the rear. These ports can be used for adding an external USB Hard Drive or a USB Printer, allowing everyone on the network to share the USB device. One printer or one external USB Hard Drive can be added to either of the ports. If you install both a printe[...]

28 Basic Settings LinkStation Name Setup: LinkStation should be congured with a unique name to identify it over the network. A general description can be given for the device as well. Date and Time Setup: To properly catalogue shares and les by date, and to properly schedule tasks (such as backups), the current date and time must be set. An N[...]

29 Basic Settings - LinkStation Name The LinkStation Name identies the LinkStation on your network. The LinkStation name should be something easy to remember. It can be named after its owner, its location, or the type of data that will be installed on it. If there is only one LinkStation on the network, then naming it “LinkStation” would be [...]

30 Basic Settings - Time and Date Time Setup: The LinkStation time must be set to maintain proper logs and to schedule proper backups Input the proper time and date or press the Get Current Date & Time button to set LinkStation’s time to the same time as the PC that is being used to congure it. Check the Daylight Savings Time checkbox if y[...]

31 IP Address Settings: By default, LinkStation will attempt to obtain an IP Address from a DHCP Server. If a DHCP Server is not available, it will assign itself an IP Address of 192.168.11.150. A designated static IP Address can be given to LinkStation within IP Address Settings . The gateway and subnet can also be set here. Workgroup Settings: Co[...]

32 Network - IP Address & Default Gateway IP Address Settings: LinkStation operates using the TCP/IP protocol. Thus, it must have an IP Address to communicate on a network. This IP Address is also used to access the web-based conguration menus. If LinkStation cannot obtain an IP Address from a DHCP Server, LinkStation will automatically use [...]

33 Network - Network Setup Workgroup Settings: Select the appropriate Network ID. Enter the name of your workgroup in the Workgroup Name eld. “ Workgroup” is recommended for most home networks. Wins Client Settings: LinkStation does not require a WINS Server. Don’t enable WINS Client unless you have a good reason for doing so.[...]

34 Network - FTP Server Select Enable to use LinkStation’s FTP Server . Allowing Anonymous access is not recommended because of security concerns. Select Registered Users for a password protected FTP Server. Anonymous access may be used on a single shared folder on the LinkStation. FTP Access species whether the anonymous shared folder is read[...]

35 Shared Folder Setup: Access to shared folders can be controlled via group and User permissions. By default a shared folder will allow access to all groups and users. Folders can be created in le formats for use by Windows, Mac, or both operating systems. Group Setup: T o ease security administration, groups should be created for users to cont[...]

36 Security - Shared Folders LinkStation stores its data in shares. Multiple shares can be congured for different types of data. By default LinkStation has two shares. One share is for Windows and Macintosh computers. The other share is for Macintosh only. The default shares may be deleted if desired. Add a New Folder: This begins the process to[...]

37 Security - Add a new Shared Folder Shared Folder Name: Name can be up to 12 alphanumeric characters (“ -” and “ _” are supported). Shared Folder Description: To differentiate the folders on LinkStation, a brief sentence or phrase evoking the type of data in the share is recommended. Shared Folders OS Support: If only Windows machines wil[...]

38 Security Settings Enabling Access Restriction on the previous page will give you this screen, where you can restrict access to your new shared folder to specic users and/or groups. NOTE: You may add restrictions to an existing shared folder by pressing the Edit Shared Folder button on the main Shared Folder Settings page and enabling Access R[...]

39 Security Settings Groups allow for quicker security administration. A group is a group of users with specic rights to specic shared folders. A business may want to make a Manager group and add all of its managers to the group. This group could have access to a shared folder that the regular employees do not have access to. By default there[...]

40 Security - Add New Group Group Name: This will be the name of the group. The name should reect the types of users added. For example, the managers’s group could be named ‘Managers’. Group Description: The group description should be used to differentiate the different groups on LinkStation. A brief sentence or phrase regarding the users[...]

41 Security Settings - Shared Folder Setup User accounts allow LinkStation to limit access to certain or all shared folders. A user account is assigned a password. This password is used to obtain the data inside the shared folder. If a user does not have the proper user account credentials, then access to the data will be denied. NOTE: User account[...]

42 User Name : Enter a name for each user here. Each name should indicate the named user. For instance, you could use the user’s rst name as the user name. Password : The user password is the password associated with the user. The password can be up to 8 characters and can contain spaces, hyphens, and underscores. The password will need to be [...]

43 USB Details: Normally, all devices currently connected to the LinkStation will be displayed under USB Details . Newly attached USB devices may not be visible here until the LinkStation is restarted. USB Printer Setup: Postscript Printers can easily be shared from the LinkStation via USB. If a non- Postscript Printer is attached, additional infor[...]

44 USB Settings USB Information: The USB Information table lists information about connected USB devices (such as printers and hard drives). It lists the USB Class (Printer or Storage), the manufacturer if available, the device name, and whether it is a USB 1.1 or USB 2.0 device.[...]

45 USB Settings USB Disk Setup: The USB Disk setup options species if an attached USB Disk is to be used as a shared folder. Using it as a shared folder increases the capacity of LinkStation. Selecting the Disable option makes it impossible to make the USB Disk drive a shared folder. However, if set to Disable , the USB Disk will still be availa[...]

46 USB Settings - Print Server Print Server: The Print Server function turns printer sharing on or off. The Print Server function must be set to Enable if a printer is to be shared. LinkStation supports most PostScript printers. It doesn’t support bi-directional printers. Non-PostScript printers are not supported by Buffalo. You may be able to ge[...]

47 USB Settings - Printer Share Installation Now that LinkStation is set up to share your printer, you can easily add the printer to any Windows PC on your network. Follow these steps for each PC that you want to be able to access the printer. • Access the LinkStation by pressing the Start Menu, selecting the ‘Run...’ option and entering Li[...]

48 USB Settings - Printer Share Installation • The Add Printer Wizard will launch. Select the proper driver for your printer. If the specic printer is not in the list, you will be required to insert the CD that came with your printer into your PC’s CD-ROM drive and press the Have Disk button. Refer to your printer documentation for further i[...]

49 USB Settings - Printer Share Installation • To print a test page or congure additional printer settings, right click on the lp printer icon and select Properties . This will open the printer’s driver properties page. • Press the Print Test Page button to print a test page. You can also browse through the available settings for the print[...]

50 USB Settings - Delete Print Queue Deleting print jobs may be necessary if a corrupt print job was sent to a printer. If printing to the printer connected to LinkStation suddenly fails, it is recommended that you Execute the Delete Print Queue program. Deleting the print jobs will require that users re-send their print jobs to the printer. If the[...]

51 System Status: The System Status page displays current information about LinkStation. Disk Sleep Function: The LinkStation can be scheduled to enter a sleep mode to preserve energy at a scheduled time. The sleep time cannot coincide with the time of a scheduled backup or the backup will fail. Disk Backup: Individual Shares or folders inside of s[...]

52 Disk Format: The internal drive or an attached USB drive can be formatted and rebuilt. Once a format begins all data will be lost on the drive. Care should be taken to backup any data stored on the drive prior to formatting. Any external USB Disks attached to LinkStation will need to be formatted via this Disk Format utility before being used by[...]

53 Maintenance Settings - System Status The System Status page lists conguration information about LinkStation. No conguration changes can be made from this screen, but it’s a good place to review settings.[...]

54 Maintenance Settings - Sleep Sleep Function: Enable Sleep Function to allow LinkStation to go into Sleep Mode. In Sleep Mode, LinkStation’s internal hard drive shuts off until the Wakeup Time . Disable Sleep Mode if you want LinkStation to always remain on. When LinkStation is sleeping, data cannot be accessed and scheduled backups will fail. [...]

55 Maintenance Settings - Backup All Disk Backups are sent to the attached USB Disk on LinkStation. Please turn to page 56 for information on how to restore Backups. Disk Backup Folders: Before Disk Backup can be enabled, at least one share or folder inside of a share must be added to the Backup. To select a share or folder to be backed up, use the[...]

56 Maintenance Settings - Backup Settings Disk Backup: The Disk Backup function allows LinkStation’s data to be backed up to an external USB Hard Drive. Backing up data is important in the event of LinkStation becoming damaged. Without a backup you risk losing data if a catastrophe happens. The Disable option turns off the ability to backup. Back[...]

57 Restoring a Backup To restore a backup, the USB Disk must be shared as a shared folder. This setting can be enabled on page 44. Then, browse to LinkStation and nd the folder labeled usbdisk1 . This is where all of the backup data is sent during backups. Double click on its icon, or right click on it and select the Open option. Once inside of [...]

58 Maintenance Settings - Disk Scan Disk Scan: The Disk Scan Target is the disk that is to be scanned. The Internal HDD option is for LinkStation’s internal hard drive. If a USB Hard Drive is connected to LinkStation, then it will also be available from the pull-down menu. Please select the disk that should be scanned. If both disks are to be sca[...]

59 Maintenance Settings - Format Select a disk to format: The pull-down menu lists the drives that can be formatted. If a USB Hard Drive is connected to LinkStation then it will be available for format. The Internal HDD can also be formatted from this page. NOTES: Formatting a drive will erase all data. Do not format a drive unless you need to! Bra[...]

60 Maintenance Settings - Administrator Password Settings Administrator Name: The Administrator Name is used to log into the Web-Based conguration. The default Administrator Name is “root”. It cannot be changed. Old Password: Please type the current administrator password into this eld. By default there is no LinkStation password. If a pa[...]

61 Maintenance Settings - Shutdown Shutdown: The Shutdown function in LinkStation allows an administrator to shut down LinkStation without using the power button. This feature can be handy if LinkStation is being congured from a location not close to the LinkStation’s power button. Press the Execute button to shutdown the LinkStation. The Link[...]

62 PCast is a special service that can run within LinkStation allowing it to be a media server for Buffalo’s LinkTheater product. The LinkTheater is a media player that connects to your television and streams multimedia content. The PCast service allows you to stream any multimedia content directly from LinkStation to the LinkTheater. If you do n[...]

63 PCast Settings - LinkTheater LinkTheater Settings: The LinkTheater Settings allow you to congure your LinkStation to communicate directly with Buffalo’s LinkTheater. Media Server Function: The Media Server Function will need to be enabled for this function to work. If you do not own a LinkTheater than disabling this feature is recommended. [...]

64 PCast Settings - LinkTheater Password: Enter the password required for access to the LinkStation content from LinkTheater. This password will need to be entered everytime you initially access the LinkStation from LinkTheater. The password can only be four alphanumeric characters. This limitation has been set because of the time it takes to input[...]

65 When adding multiple shares, it’s possible that you may get an error message similar to the following: Troubleshooting - Multiple Shares This is caused by having multiple shares to the same resource using different credentials. The error occurs when connecting to at least one secure, restricted share. Due to a constraint in Microsoft Windows o[...]

66 Troubleshooting - Multiple Shares When mapping any share, select the ‘Connect using a different user name’ option. A login and password prompt will appear. Enter the same username and password for all LinkStation shares. This username and password is the username and password required for the secure, restricted share. Use this same login pro[...]

67 Disk Errors If LinkStation encounters a disk error, it will be reported in the LinkStation status on the top of any of the Web-Based conguration screens. Run a Disk Scan in the event of this error. If that doesn’t work, try a reformat. Reformatting the drive will delete all of the data on it so try to backup any data you can before beginnin[...]

68 Technical Specifications LAN Standards: Auto-MDIX10/100/1000 Base-T Ethernet Transmission Types: 1000BASE-T: 8B1Q4, PAM5; 100BASE-TX 4B/5B, MLT-3;10BASE-T Manchester Coding Access Media: CSMA/CD Media Interface: RJ-45 USB Standard: USB 2.0 Hi-Speed (HS) Full-Speed (FS) Low-Speed (LS) USB Connector: USB 2.0 Connectors (2) Data Transmission Speed:[...]

69 Buffalo Technology offers toll-free technical support 24 hours a day, 7 days a week for this product. Customers in the United States and Canada can obtain technical support using the following information: Web: www.buffalotech.com E-mail: info@buffalotech.com Telephone: (866)-752-6210 (USA & Canada only; see page 72 for European tech support[...]

70 Buffalo Technology (Europe), Inc. 176 Buckingham Avenue, Slough, Berkshire, SL1 4RD United Kingdom GENERAL INQUIRIES Email: sales@buffalo-technology.com TECHNICAL SUPPORT Technical Support in Europe is available between the hours of 9am-6pm (GMT) Monday to Thursday and 9am-4:30pm (GMT) Friday for this product. Customers in Europe can obtain Tech[...]